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HomeMy Public PortalAboutVision Planning Committee -- 2020-12-21 Minutes TOWN OF BREWSTER VISION PLANNING COMMITTEE - - - MEETING MINUTES Monday, December 21St, 2020 at 4PM Virtual Meeting Hal Minis, Chairman , convened the Brewster Vision Planning Committee via remote participation with members : Patricia Hess, Paul Wallace, Andi Genser, Garren Peterson , Fran Schofield , Sue Searles, and Sharon Tennstedt and Kari Hoffmann . A quorum was determined . Also present : Honey Pivirotto ( FinCom Liaison ) , Ryan Bennett ( Town Planner) , and Ellen Murphy ( Department Assistant ) . The Chair read the Recording or Taping Notification : This meeting will be conducted by remote participation pursuant to Governor Baker's March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings . No in - person meeting attendance will be permitted . If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible . The Town has established specific email addresses for each board and committee so the public can submit comments either before or during the meeting . To submit public comment or questions to the Vision Planning Committee, please email : brewplan@brewster- ma . gov . • Review and Approval of December 07 , 2020 minutes Motions were made and the minutes were approved unanimously . • Continue Discussion and Adoption of Communication and Community Engagement Plan : Sue Searles suggested that the Brewster Association of Part Time Residents be added to the list of organizations to contact . Fran to add to the document under Brewster residents, (full -time and part-time ) . Kari suggested in the Strategy Overview that an objective be added to include ensuring transparency to the Brewster Public of the Vision Planning process and the development of a long term comprehensive plan . She also suggested adding that all information will be vetted through one consistent channel and to provide definitions of terms . Andi commented on the data Hal provided and stressed that the focus should be on engaging the younger population . Under " Mechanisms" in the document it was decided to add a generic statement for reaching audiences that typically have not been reached or have not participated . After further discussion on the purpose of the document and how it relates to the LCP, the Committee voted unanimously to adopt the document as amended . Fran will update the document and distribute . Hal has asked Patricia to develop a list of communications used in the past . He also appointed Fran to be the keeper i of the document . • Review Vision Statement & Goals : How do these relate to the LCP ? Hal informed the Committee that he and Ryan had a discussion on where the project is currently and where it is going, to ensure the Committee is on the same page . Ryan suggested tying this agenda item with the next item on the agenda . • Review LCP Workplan Ryan refreshed the Committee by sharing an excerpt of the Scope of Work outlining the process, roles and responsibilities and tasks relative to the LCP . She highlighted the Vision Plan work currently being done , the additional planning and goals taken place within the community which encompass the LCP and how the Vision Plan aligns with the Regional Policy Plan objectives . She discussed the Land Use under the LCP i Elements being one of the top elements of the Vision Planning Committee focus . The Committee discussed the role under Land Use . Ryan shared LCPs from Bourne and Falmouth to provide the Committee with a " look and feel" and discussed how these tasks could align with the Vision Plan goals . She confirmed the technical aspect would fall under Tighe & Bond . s • Review Action Items from December 7th Meeting a ) "Growth Management" reword term . This will be defer until the next meeting . b ) Land Management discussion was covered , Ryan provided input for the Committee . j c ) Survey action was sent out d ) The Communication Plan has been adopted Page 1 of 2 a 3 C e ) How the LCP and Vision Plan fit together was covered f) Revised consulting contract, Ryan sent out a revised timeline with an October 2020 start . g ) Agenda for the Select Board will be deferred until the next meeting h ) Monday holidays — meetings to be addressed i ) Open meeting document needs to be signed by all Committee members either drop to Town Hall dropbox or email to the Town Clerk • Next Meeting : January 4, 2021 with Tighe & Bond a ) Vision & RPP Goal Alignment — Where Are We Going ? Ryan shared a document that Hal Minis created that outlines where the Vision Plan aligns with the Cape Cod Regional Policy Plan goals . She reviewed the elements of the LCP and suggested the Vision Statement be reviewed and defined by the " How and When " to ensure it is still accurate . She stepped through what has been done and what needs to be done going forward to create a targeted action plan and schedule . Pat raised a concern regarding where the economy fits into the LCP . Ryan stated it should fall under defined areas of growth/ redevelopment/ redefining areas for green and small businesses and the desired economic vision . Ryan will create a document that outlines the direction and the tasks that need to be performed going forward and submit it to the Committee for review . Hal discussed the format of the LCP and suggested that it continue to follow the format of the Vision Plan . b ) Discussion of Committee/Community Assignment Ryan noted at the next meeting with Tighe & Bond they would like to assign Committee members to the building blocks, either individuals or in pairs . She asked the Committee to identify their preference . She indicated that a script would be drafted to utilize during their discussions with the stakeholders . A poll with be performed after the January 4th meeting . c ) Continued Mapping Decision This will be discussed at the January 4th meeting . • Matters Not Reasonably Anticipated by the Chair a ) Select Board meeting is scheduled for January 18th which is a holiday . Ryan to follow up on the alternate date . b ) Hal sent out materials from Tisbury . c ) Hal followed up on Honey Pivirotto question regarding FinCom review of the Tisbury Vision Plan . Hal confirmed that FinCom does not review the Vision Plan in Tisbury . d ) A newsletter will be sent out after the Select Board meeting and the format will follow the same format used for the Select Board presentation . e ) Communications will be a standing agenda item going forward . The next meeting of the Brewster Vision Planning Committee is scheduled for January 4th, 2020 . A motion was made to adjourn the meeting . Vote : 8-0-0 . Meeting adjourned at 5 : 21 . Page 2 of 2