HomeMy Public PortalAboutVision Planning Committee -- 2020-12-21 Minutes TOWN OF BREWSTER VISION PLANNING COMMITTEE - - -
MEETING MINUTES
Monday, December 21St, 2020 at 4PM
Virtual Meeting
Hal Minis, Chairman , convened the Brewster Vision Planning Committee via remote participation with members :
Patricia Hess, Paul Wallace, Andi Genser, Garren Peterson , Fran Schofield , Sue Searles, and Sharon Tennstedt and Kari
Hoffmann . A quorum was determined .
Also present : Honey Pivirotto ( FinCom Liaison ) , Ryan Bennett ( Town Planner) , and Ellen Murphy ( Department Assistant ) .
The Chair read the Recording or Taping Notification : This meeting will be conducted by remote participation pursuant to
Governor Baker's March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public
gatherings . No in - person meeting attendance will be permitted . If the Town is unable to live broadcast this meeting, a record
of the proceedings will be provided on the Town website as soon as possible . The Town has established specific email
addresses for each board and committee so the public can submit comments either before or during the meeting . To submit
public comment or questions to the Vision Planning Committee, please email : brewplan@brewster- ma . gov .
• Review and Approval of December 07 , 2020 minutes
Motions were made and the minutes were approved unanimously .
• Continue Discussion and Adoption of Communication and Community Engagement Plan :
Sue Searles suggested that the Brewster Association of Part Time Residents be added to the list of
organizations to contact . Fran to add to the document under Brewster residents, (full -time and part-time ) .
Kari suggested in the Strategy Overview that an objective be added to include ensuring transparency to the
Brewster Public of the Vision Planning process and the development of a long term comprehensive plan .
She also suggested adding that all information will be vetted through one consistent channel and to provide
definitions of terms . Andi commented on the data Hal provided and stressed that the focus should be on
engaging the younger population . Under " Mechanisms" in the document it was decided to add a generic
statement for reaching audiences that typically have not been reached or have not participated . After
further discussion on the purpose of the document and how it relates to the LCP, the Committee voted
unanimously to adopt the document as amended . Fran will update the document and distribute . Hal has
asked Patricia to develop a list of communications used in the past . He also appointed Fran to be the keeper
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of the document .
• Review Vision Statement & Goals : How do these relate to the LCP ?
Hal informed the Committee that he and Ryan had a discussion on where the project is currently and where
it is going, to ensure the Committee is on the same page . Ryan suggested tying this agenda item with the
next item on the agenda .
• Review LCP Workplan
Ryan refreshed the Committee by sharing an excerpt of the Scope of Work outlining the process, roles and
responsibilities and tasks relative to the LCP . She highlighted the Vision Plan work currently being done , the
additional planning and goals taken place within the community which encompass the LCP and how the
Vision Plan aligns with the Regional Policy Plan objectives . She discussed the Land Use under the LCP
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Elements being one of the top elements of the Vision Planning Committee focus . The Committee discussed
the role under Land Use . Ryan shared LCPs from Bourne and Falmouth to provide the Committee with a
" look and feel" and discussed how these tasks could align with the Vision Plan goals . She confirmed the
technical aspect would fall under Tighe & Bond .
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• Review Action Items from December 7th Meeting
a ) "Growth Management" reword term . This will be defer until the next meeting .
b ) Land Management discussion was covered , Ryan provided input for the Committee . j
c ) Survey action was sent out
d ) The Communication Plan has been adopted
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e ) How the LCP and Vision Plan fit together was covered
f) Revised consulting contract, Ryan sent out a revised timeline with an October 2020 start .
g ) Agenda for the Select Board will be deferred until the next meeting
h ) Monday holidays — meetings to be addressed
i ) Open meeting document needs to be signed by all Committee members either drop to Town Hall
dropbox or email to the Town Clerk
• Next Meeting : January 4, 2021 with Tighe & Bond
a ) Vision & RPP Goal Alignment — Where Are We Going ?
Ryan shared a document that Hal Minis created that outlines where the Vision Plan aligns with the
Cape Cod Regional Policy Plan goals . She reviewed the elements of the LCP and suggested the Vision
Statement be reviewed and defined by the " How and When " to ensure it is still accurate . She stepped
through what has been done and what needs to be done going forward to create a targeted action
plan and schedule . Pat raised a concern regarding where the economy fits into the LCP . Ryan stated it
should fall under defined areas of growth/ redevelopment/ redefining areas for green and small
businesses and the desired economic vision . Ryan will create a document that outlines the direction
and the tasks that need to be performed going forward and submit it to the Committee for review .
Hal discussed the format of the LCP and suggested that it continue to follow the format of the Vision
Plan .
b ) Discussion of Committee/Community Assignment
Ryan noted at the next meeting with Tighe & Bond they would like to assign Committee members to
the building blocks, either individuals or in pairs . She asked the Committee to identify their
preference . She indicated that a script would be drafted to utilize during their discussions with the
stakeholders . A poll with be performed after the January 4th meeting .
c ) Continued Mapping Decision
This will be discussed at the January 4th meeting .
• Matters Not Reasonably Anticipated by the Chair
a ) Select Board meeting is scheduled for January 18th which is a holiday . Ryan to follow up on the
alternate date .
b ) Hal sent out materials from Tisbury .
c ) Hal followed up on Honey Pivirotto question regarding FinCom review of the Tisbury Vision Plan . Hal
confirmed that FinCom does not review the Vision Plan in Tisbury .
d ) A newsletter will be sent out after the Select Board meeting and the format will follow the same format
used for the Select Board presentation .
e ) Communications will be a standing agenda item going forward .
The next meeting of the Brewster Vision Planning Committee is scheduled for January 4th, 2020 .
A motion was made to adjourn the meeting . Vote : 8-0-0 . Meeting adjourned at 5 : 21 .
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