HomeMy Public PortalAboutVision Planning Committee -- 2021-01-19 Minutes TOWN OF BREWSTER VISION PLANNING COMMITTEE
MEETING MINUTES
Tuesday, January 19 , 2021 at 413M
Virtual Meeting
Hal Minis, Chairman , convened the Brewster Vision Planning Committee via remote participation with members :
Patricia Hess, Paul Wallace, Andi Genser, Fran Schofield , Sue Searles, and Sharon Tennstedt and Kari Hoffmann , Absent :
Garran Peterson . A quorum was determined .
Also present : Honey Pivirotto ( FinCom Liaison ) , Ryan Bennett (Town Planner) , and Ellen Murphy ( Department Assistant ) .
The Chair read the Recording or Taping Notification : This meeting will be conducted by remote participation pursuant to
Governor Baker's March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public
gatherings . No in- person meeting attendance will be permitted . If the Town is unable to live broadcast this meeting, a record
of the proceedings will be provided on the Town website as soon as possible . The Town has established specific email
addresses for each board and committee so the public can submit comments either before or during the meeting . To submit
public comment or questions to the Vision Planning Committee, please email : brewplan@brewster- ma . gov .
• Review and Approval of January 4, 2021 minutes :
Motions were made and the minutes were approved unanimously .
• Review Presentation to the Select Board :
The Committee reviewed the draft presentation for the Select Board . Hal informed the Board that Sharon
Rooney from Tighe & Bond will be joining him for the presentation .
Sue Searles suggested we reword " non - members" . It was decided to change " non - members" to " liaison and
advisory members" . Hal to update before the Select Board meeting .
• Communications Update :
Hal turned the discussion over to Fran Schofield to provide the Communications Update .
a ) Review Draft Press Release — Fran discussed the content of the draft press release . She asked the
Committee to confirm if Brewster had an outdated LPC, and if so she would reference it in the press
release . She also suggested a quote from both Hal as the Committee Chair and Peter Lombardi as the
Town Administrator . Ryan confirmed that the last LPC dates back to 1970 and clearly speaks to an
update . Hal suggested the contact be the Brewster Planning Department, brewplan@brewster. ma. gov.
Fran will make the changes and send the final copy to Ryan for distribution .
• Committee Member Vision Building Block Assignments :
Ryan stepped through the member Vision Building Block assignment process . She asked the Committee if
they had any questions or comments . There being none, the Committee moved on to the next item .
a ) Review of Script — Hal and Ryan worked on the script to provide members with a short conversation
with the stakeholders what would give them the ability to ask a series of open ended questions that
would assist in gathering feedback .
b ) Stakeholder Outreach - The Committee discussed how to approach meeting with the stakeholders and
the tools that will be provided to them to assist the discussions . Hal suggested members come up with a
list of essential stakeholders to start the process . Sharon asked if the expected deliverable would be
from the discussions with the stakeholders . Hal confirmed that a summary of the discussion according
to the questions per building block and a report on the key points is the expected deliverable which will
be plugged into a matrix . The matrix will be the vehicle to capture progress against the Vision Plan .
Ryan confirmed that a spreadsheet will be provided to capture this information . Additional guidance
will be forthcoming at the next meeting, specifically the coordination of scheduling meetings with the
stakeholders . Andi commented that the Vision Plan didn ' t seem to filter down to the Town Committee
levels and we may need to address in the stakeholder meetings . Hal informed the Committee that the
Town Administrator has adopted the Vision Plan framework as the Strategic Plan framework, but agreed
that it is important to refresh the direction and next steps of the Committee during the Stakeholder
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meetings . Hal asked the Committee to review the Building Blocks they are assigned and think about
who to interview . When talking to the stakeholders he suggested they gage the awareness from those
discussions and be prepared to provide background on the Vision Plan direction . He suggested the
Committee continue the discussion on stakeholder engagement at the next meeting .
• Review Action Items from January 4th Meeting
a ) Patricia confirmed we covered all the action items .
• Next Meeting : Monday, February 1, 2021 with Tighe & Bond
• Matters Not Reasonably Anticipated by the Chair :
Hal commented on the updated meeting schedule for 2021, highlighting the Monday Holiday conflicting dates
moving to Tuesdays at 4 : 00 .
The next meeting of the Brewster Vision Planning Committee is scheduled for February 11t, 2021 .
A motion was made to adjourn the meeting . Vote : &0-0 . Meeting adjourned at 5 : 02 .
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