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HomeMy Public PortalAboutVision Planning Committee -- 2021-04-05 Minutes TOWN OF BREWSTER VISION PLANNING COMMITTEE ; n ; MEETING MINUTES Tuesday, April 5 , 2021 at 4PM tlg Virtual Meeting Hal Minis, Chairman, convened the Brewster Vision Planning Committee via remote participation with members : Patricia Hess, Andi Genser, Fran Schofield , Paul Wallace, and Sharon Tennstedt and Kari Hoffmann , and .Garran Peterson . Sue Searles was absent . A quorum was determined . Also present : Honey Pivirotto ( FinCom Liaison ), Ryan Bennett (Town Planner) , and Ellen Murphy ( Department Assistant ) . The Chair read the Recording or Taping Notification : This meeting will be conducted by remote participation pursuant to Governor Baker' s March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings . No in - person meeting attendance will be permitted . If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible . The Town has established specific email addresses for each board and committee so the public can submit comments either before or during the meeting . To submit public comment or questions to the Vision Planning Committee, please email : brewplan@brewster- ma . gov . • Review and Approval of March 15, 2021 meeting minutes : Hal asked the Committee if they had any comments on the March 15th meeting minutes . There being no comments, Kari Hoffmann made a motion to approve the minutes, Andi Genser second the motion , Hal took a roll call and the minutes were approved unanimously . • Vision Plan Implementation Task : a ) Stakeholder Outreach Interviews : Status and Reporting Hal asked the Committee to provide a status of how the Stakeholder outreach was progressing . How many interviews they had remaining and if they were sending updates to Ryan and Ellen . Ellen indicated that she is capturing the dates and will send the updated document out after the meeting for review by the Committee members . Kari stated that since the format has been updated more detailed and targeted answers have been provided . Andi commented she was impressed by the commitment and engagement of the Stakeholders and town staff. Sharon commented on the preparedness of the Stakeholders during the meeting . Hal agreed and commented on the Stakeholders reinforcing the Vision Plan . The Committee then discussed the remaining meetings that were scheduled . Ryan thanked the Committee for sending in the reports and is hoping to have a sample of the reporting matrix available for the Committee to review at the next meeting on April 20tH b ) Annual Report Timeline and Format ( Hal ) Hal discussed the timeline with the Committee and suggested if all the reports are submitted by the first week of May, the data will then feed into the annual report, targeting to have the Annual Report out by the end of June . The Committee agreed that the timeline was reasonable . The Committee also agreed that they would use the Tisbury format as a model for the Annual report . c ) Targeted Action Plan Development ( Ryan ) Ryan stepped through the action plan development with the Committee . She indicated that the first step is to input the data provided from the Stakeholder interviews and then look at the synergies, progress on action items and priorities . When we review the sample reporting matrix at the next meeting it will provide a good understanding of how the information aligns and how it will feed into the LCP . Andi asked what the timeframe was for the LCP . Ryan indicated that due to Covid the timeline has shifted and therefore public meetings are still on hold . She stated that it is important for this phase to provide public workshops in person , so hopefully targeting late fall or early winter for submitting a draft of the LCP to the Cape Cod Commission . Hal mentioned some of the ideas that have surfaced during the Stakeholder discussions and asked Ryan the best way to address them . Ryan suggested categories will have to be created under the action items that will assist in identifying the responsible groups . Ryan to follow up on the budget for the creation and distribution of the report . Page 1 of 2 i • Communication Update : a ) Newsletter Discussion Fran Schofield addressed the Committee announcing that she no longer has the bandwidth to take on a newsletter for the Vision Planning Committee . Kari asked if there was a simple format that could be used . Fran suggested Constant Contact and Mail Chimp . She stated that Constant Contact was more user-friendly . The Committee discussed newsletter options and whether a newsletter is the best way to communicate to the Brewster public . They also discussed expanding the Stakeholder list and pushing out information through Stakeholder outreach and other mailing lists . Patricia will provide a write up for the Cape Cod Chamber of Commerce , Best of Brewster and Fran will edit . The Committee will review the write up at the April 20th meeting . • Climate Change and Energy Discussion : Hal reminded the Committee the importance of Climate Change . The Committee discussed if it should be its own Building Block . Ryan suggested a speaker from the Cape Cod Commission attend the Committee meeting to present how they realigned the Regional Policy Plan through the climate tense . It was also suggested that Chris Powicki from BCN present to the Committee . Ryan to schedule speakers to present at the April 20th or May 3rd meeting . It was suggested that Tighe & Bond also listen in on the presentation . • Review Action Items from March 15th Meeting : Patricia provided an update on the action items from the March 15th meeting . She indicated that the only outstanding item was Sue reaching out to the BCN . Hal indicated that Sue did contact the BCN and we are waiting on them to get back to us . • Next Meeting : Tuesday, April 20th ( Monday Holiday ) • Matters Not Reasonably Anticipated by the Chair : Fran commented on the work of the Chair, Hal Minis and the Committee echoed their appreciation of the work and effort put forth . A motion was made by Sharon to adjourn the meeting, Andi second the motion, a roll call vote was taken and the meeting was unanimously adjourned at 5 : 15 pm . Vote : 7 -O-0 . Page 2 of 2 I