HomeMy Public PortalAboutVision Planning Committee -- 2021-06-07 Minutes TOWN OF BREWSTER VISION PLANNING COMMITTEE `' '�'
MEETING MINUTES
Monday, lune 7, 2021 at 4PM
Virtual Meeting
Hal Minis, Chair, convened the Brewster Vision Planning Committee via remote participation with members : Patricia
Hess, Sharon Tennstedt, Andi Gesner, Paul Wallace and Fran Schofield . Garran Peterson was absent . A quorum was
determined .
Also present : Honey Pivirotto, Ryan Bennett ( Town Planner) and Ellen Murphy ( Department Assistant ) .
The Chair read the Recording or Taping Notification : This meeting will be conducted by remote participation pursuant to
Governor Baker's March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public
gatherings . No in - person meeting attendance will be permitted . If the Town is unable to live broadcast this meeting, a record
of the proceedings will be provided on the Town website as soon as possible . The Town has established specific email
addresses for each board and committee so the public can submit comments either before or during the meeting . To submit
public comment or questions to the Vision Planning Committee, please email : brewplan@brewster- ma . gov .
• Review and Approval of May 17th meeting minutes :
Hal asked the Committee if there were any changes to the May 17th meeting minutes, there being none, Sharon
made a motion to approve the minutes, Patricia second the motion , a vote was taken , and the May 17th meeting
minutes were approved unanimously .
• Vision Plan Implementation Task :
a ) Building Block Summary Reports :
It was confirmed that all the Building Block Summary reports were submitted . Hal thanked the
Committee members for their effort . Ellen will send all the Building Block summary reports to the
Committee members . They will be sent in PDF format due to the size of the reports .
b ) Review Q1 drafts :
Hal referenced the first four reports that have been sent out to the Committee for review and informed
the Committee that the remaining four are in progress . He indicated the actions on the Q1 drafts will
be how he will be presenting the actions in the annual report . He asked the Committee if they had any
comments on the reports that have been sent to date . Andi and Sharon mentioned typos that should be
corrected for the final version, one being "April 3031" under Local Economy . Hal asked Sharon to
identify and correct the typos .
• Annual Report Update, review draft :
Hal briefly stepped through the format for the Annual Report and asked the Committee if they had any
comments on the suggested format . The Committee thought the format and content was very valuable and
easy to read . Hal asked the Committee if it made sense at the end to add a short paragraph on the Vision
Planning Committee, including the charge and members . All agreed , and Hal will add to the report . Hal
indicated the next step is to merge all the information together to create the final draft report for review at the
next meeting . Hal displayed the Tisbury format and asked the Committee for their comments . The Committee
discussed ideas for the preferred format and decided that the Tisbury layout would be most appealing with
overall size 17x11 . The Committee then discussed how to distribute the Annual Report . Inserting in the Cape
Codder was suggested . This method would reach out to Brewster residents that subscribe to the paper . This
method is similar to the distribution of the Town warrant . Ryan will reach out to Town Administration for
information on distribution . Hal summarized the methods discussed listing hard copies in key places, inserting in j
the COA newsletter, mailing through the Cape Codder and an electronic version as an attachment or a link . Andi
asked how to reach young families . Hal will reach out to Garran and the principal of the Eddy School for a
recommendation . Hal will also contact the graphic designer and investigate printing options and cost . Patricia
also suggested a table at the Brewster Farmer' s Market . Hal is hoping at the next meeting to provide a complete
draft/mockup and ideas on cost for the Committee approval .
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• Communications Update :
a ) Review of draft message for interviewees :
Patricia stepped through the draft of the message for the Stakeholders/ interviewees reminding the
Committee, the purpose is to stay connected to the Stakeholders . Hal suggested the document be retitled
to Documentation of Implementation of Vision Plan , stating what is completed and what needs to be done,
which will segue into the LCP action plan . The Committee discussed how to distribute . Ryan made a
recommendation to send out a general standardized thank you on behalf of the Vision Planning Committee
sent to everyone in one email by blind copy . She stated it can be sent out by staff and it will be the most
efficient way . The email would include a thank you for their participation , where the Committee is to date,
and what to expect next, referencing the annual report . Patricia will provide a draft .
• Update on Climate Change and Energy Presenters :
Ryan asked for clarification on this request . Hal indicated the Committee was looking for someone to give them
guidance on integrating climate change and net zero when drafting the LCP . Fran suggested asking Kristy
Senatori who she would recommend and someone who could provide scenarios of a climate emergency . The
Committee agreed that all Building Blocks need to be looked at through a climate change lense . Ryan will reach
out to the Cape Cod Commission and provide recommendations on the approach based on the climate action
plan they have in place .
• Review Action Items from May 17th Meeting :
Patricia provided an update on the action items from the May 17th meeting . She indicated that we have covered
all the action items .
• Next Meeting :
Monday, June 211t
a ) Review summer meeting schedule :
We will meet on June 21St, July 19th and August 16th . Ryan informed the Committee that the
SelectBoard is looking into in - person meetings . More to come .
b ) Reorganization of VPC :
Sharon Tennstedt has been appointed by the Committee as Vice Chair replacing Kari Hoffmann. Andi
made a motion, Paul second the nomination , all were in favor .
• Matters Not Reasonably Anticipated by the Chair :
Ryan stated that there is a vacancy in the Planning Board , Amanda Bebrin will be replacing Kari Hoffman and will
be appointed to the Vision Planning Committee . Hal also reminded Ryan there is a vacancy since Sue Searles left
the Committee . Ryan indicated the vacancy would be filled from members of their Vision Advisory and the
SelectBoard will be reaching out to them to see if anyone would be interested . Ryan will also work with the
Town Administration to continue any expiring terms .
A motion was made by Fran to adjourn the meeting, Andi second the motion , a roll call vote was taken and the meeting
was unanimously adjourned at 5 : 02 pm .
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