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HomeMy Public PortalAboutVision Planning Committee -- 2021-06-07 Minutes TOWN OF BREWSTER VISION PLANNING COMMITTEE `' '�' MEETING MINUTES Monday, lune 7, 2021 at 4PM Virtual Meeting Hal Minis, Chair, convened the Brewster Vision Planning Committee via remote participation with members : Patricia Hess, Sharon Tennstedt, Andi Gesner, Paul Wallace and Fran Schofield . Garran Peterson was absent . A quorum was determined . Also present : Honey Pivirotto, Ryan Bennett ( Town Planner) and Ellen Murphy ( Department Assistant ) . The Chair read the Recording or Taping Notification : This meeting will be conducted by remote participation pursuant to Governor Baker's March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings . No in - person meeting attendance will be permitted . If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible . The Town has established specific email addresses for each board and committee so the public can submit comments either before or during the meeting . To submit public comment or questions to the Vision Planning Committee, please email : brewplan@brewster- ma . gov . • Review and Approval of May 17th meeting minutes : Hal asked the Committee if there were any changes to the May 17th meeting minutes, there being none, Sharon made a motion to approve the minutes, Patricia second the motion , a vote was taken , and the May 17th meeting minutes were approved unanimously . • Vision Plan Implementation Task : a ) Building Block Summary Reports : It was confirmed that all the Building Block Summary reports were submitted . Hal thanked the Committee members for their effort . Ellen will send all the Building Block summary reports to the Committee members . They will be sent in PDF format due to the size of the reports . b ) Review Q1 drafts : Hal referenced the first four reports that have been sent out to the Committee for review and informed the Committee that the remaining four are in progress . He indicated the actions on the Q1 drafts will be how he will be presenting the actions in the annual report . He asked the Committee if they had any comments on the reports that have been sent to date . Andi and Sharon mentioned typos that should be corrected for the final version, one being "April 3031" under Local Economy . Hal asked Sharon to identify and correct the typos . • Annual Report Update, review draft : Hal briefly stepped through the format for the Annual Report and asked the Committee if they had any comments on the suggested format . The Committee thought the format and content was very valuable and easy to read . Hal asked the Committee if it made sense at the end to add a short paragraph on the Vision Planning Committee, including the charge and members . All agreed , and Hal will add to the report . Hal indicated the next step is to merge all the information together to create the final draft report for review at the next meeting . Hal displayed the Tisbury format and asked the Committee for their comments . The Committee discussed ideas for the preferred format and decided that the Tisbury layout would be most appealing with overall size 17x11 . The Committee then discussed how to distribute the Annual Report . Inserting in the Cape Codder was suggested . This method would reach out to Brewster residents that subscribe to the paper . This method is similar to the distribution of the Town warrant . Ryan will reach out to Town Administration for information on distribution . Hal summarized the methods discussed listing hard copies in key places, inserting in j the COA newsletter, mailing through the Cape Codder and an electronic version as an attachment or a link . Andi asked how to reach young families . Hal will reach out to Garran and the principal of the Eddy School for a recommendation . Hal will also contact the graphic designer and investigate printing options and cost . Patricia also suggested a table at the Brewster Farmer' s Market . Hal is hoping at the next meeting to provide a complete draft/mockup and ideas on cost for the Committee approval . Page 1 of 2 I i s 3 1 • Communications Update : a ) Review of draft message for interviewees : Patricia stepped through the draft of the message for the Stakeholders/ interviewees reminding the Committee, the purpose is to stay connected to the Stakeholders . Hal suggested the document be retitled to Documentation of Implementation of Vision Plan , stating what is completed and what needs to be done, which will segue into the LCP action plan . The Committee discussed how to distribute . Ryan made a recommendation to send out a general standardized thank you on behalf of the Vision Planning Committee sent to everyone in one email by blind copy . She stated it can be sent out by staff and it will be the most efficient way . The email would include a thank you for their participation , where the Committee is to date, and what to expect next, referencing the annual report . Patricia will provide a draft . • Update on Climate Change and Energy Presenters : Ryan asked for clarification on this request . Hal indicated the Committee was looking for someone to give them guidance on integrating climate change and net zero when drafting the LCP . Fran suggested asking Kristy Senatori who she would recommend and someone who could provide scenarios of a climate emergency . The Committee agreed that all Building Blocks need to be looked at through a climate change lense . Ryan will reach out to the Cape Cod Commission and provide recommendations on the approach based on the climate action plan they have in place . • Review Action Items from May 17th Meeting : Patricia provided an update on the action items from the May 17th meeting . She indicated that we have covered all the action items . • Next Meeting : Monday, June 211t a ) Review summer meeting schedule : We will meet on June 21St, July 19th and August 16th . Ryan informed the Committee that the SelectBoard is looking into in - person meetings . More to come . b ) Reorganization of VPC : Sharon Tennstedt has been appointed by the Committee as Vice Chair replacing Kari Hoffmann. Andi made a motion, Paul second the nomination , all were in favor . • Matters Not Reasonably Anticipated by the Chair : Ryan stated that there is a vacancy in the Planning Board , Amanda Bebrin will be replacing Kari Hoffman and will be appointed to the Vision Planning Committee . Hal also reminded Ryan there is a vacancy since Sue Searles left the Committee . Ryan indicated the vacancy would be filled from members of their Vision Advisory and the SelectBoard will be reaching out to them to see if anyone would be interested . Ryan will also work with the Town Administration to continue any expiring terms . A motion was made by Fran to adjourn the meeting, Andi second the motion , a roll call vote was taken and the meeting was unanimously adjourned at 5 : 02 pm . Page 2 of 2 i