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HomeMy Public PortalAboutVision Planning Committee -- 2021-06-28 Minutes TOWN OF BREWSTER VISION PLANNING COMMITTEE MEETING MINUTES t Monday, June 28, 2021 at 4PM Virtual Meeting Hal Minis, Chair, convened the Brewster Vision Planning Committee via remote participation with members : Patricia Hess, Sharon Tennstedt, Andi Gesner, Paul Wallace and Amanda Bebrin . Garran Peterson was absent . A quorum was determined . Hal welcomed Amanda Bebrin, who is replacing Kari Hoffman , Kari has been appointed as the Committee' s Select Board liaison . Hal announced that Garran Peterson will not be reappointed , and he thanked him for his service, as well as Sue Searles for her service on the Committee . Also present : Honey Pivirotto, Ryan Bennett (Town Planner ) and Ellen Murphy ( Department Assistant ). The Chair read the Recording or Taping Notification : This meeting will be conducted by remote participation pursuant to Governor Baker' s March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings . No in - person meeting attendance will be permitted . If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible . The Town has established specific email addresses for each board and committee so the public can submit comments either before or during the meeting . To submit public comment or questions to the Vision Planning Committee, please email : brewplan@brewster- ma . gov . • Review and Approval of June 7th meeting minutes . Hal asked the Committee if there were any changes to the June 7th meeting minutes, there being none, Sharon made a motion to approve the minutes, Paul second the motion, a vote was taken , and the June 7th meeting minutes were approved . Amanda abstained from voting because she was not present at the June 7th meeting . • Housing Production Plan update and Request of Letter of Support : Ellen provided an update on the request reading an email that was sent from Ryan Bennett stating that supporting this CPC request for funding to update the Housing Production Plan will allow the update process to begin sooner than other possible funding sources ( such as County DLTA funds in January 2022 ) , and will also align with the Vision Planning Committee' s LCP timeline . Hal indicated that the last plan was sent in 2017 and by granting the request and providing a letter of support it will give us a jump start . Ellen indicated that the sample letter was included in the meeting packet for review . Paul stated at the Planning Board meeting this request was discussed and the Board voted to move forward with the letter . Paul as the Planning Board Chair will be signing the letter. Andi stated that it was clear from working on the Housing Building Block that the Housing plan is the guiding force . She expressed her support to the Committee stating that it is important that they are focused on the plan . Paul agreed . Andi made a ' motion to provide a letter of support, Sharon second the motion and the Committee voted unanimously to approve . • Annual Report Update, Review final draft Hal indicated that he sent out a final draft and thanked Sharon , Fran and Nancy, the graphic designer, for their assistance . He stated that it is very close to the layout of the Tisbury report but there are still some formatting issues they are working through . He highlighted some of the issues that need to be resolved such as cutting down the front page by adding more white space and editing the action items on the second page . Hal asked the Committee to make a motion to approve the final draft with necessary edits to move forward with the production of the report . This will allow copies ready for distribution by mid -July . Paul made a motion to approve the draft of the report and allow Hal and Sharon to proceed as necessary, Amanda second the motion, a vote was taken and the Committee unanimously approved . Hal discussed report distribution . He suggested having the report available in paper copy located in key places around town such as Town Hall, the library, COA, and possible doing an insert in the Cape Codder newspaper . Ryan was looking into the Cape Codder newspaper and the cost of distribution . Hal provided the printing quotes from two printers . For 1000 copies, the quotes were $ 750 and $ 620 and for 4000 copies, the quotes were $ 1160 and $ 940 . This indicates that printing more copies is cost effective . Andi suggested a larger number of copies could provide a wider distribution and the Committee agreed that it makes more sense . Sharon made a Page 1 of 2 motion to print 4000 copies of the report, Andi second the motion , a vote was taken , and the Committee voted unanimously to approve printing 4000 copies of the report for distribution . Paul suggested that the final draft of the report be sent out to the Committee for a final review . Hal will send it out . • Communications Update : Hal referenced the article in the " Best of Brewster" . Patricia also provided a draft to thank all the stakeholders/interviewees . Ellen is compiling the email addresses and will send out shortly . • Save the Date : Regional Climate Action Plan & RRP Mitigation Goal Presentation : Ryan has reached out to the Cape Cod Commission , and they will be available to present on the Climate Action Plan and give an overview of the regional policy plans at the in July or August meeting . Sharon Rooney will also be available at the meeting to discuss how to advise the Committee on approaches on integrating climate change . Ryan will confirm the date within the next week . Ryan asked if the Committee has a preference on the date . The committee discussed July vs : August and decided that the August 16th meeting would be a better date for the presentation . • Review Action Items from June 7th Meeting : Patricia provided an update on the action items from the June7th meeting . She indicated that we have covered most of the action items, except checking on the Cape Codder to distribute the report and how to get the report to parents of school age children . Hal indicated that Garran , although will not be on the Committee has offered to continue as a resource . Hal will reach out to Garran for suggestions on how to reach parents . Andi asked if the graphic designer will be creating an on - line version that will reach people electronically as well as a paper copy . Hal asked the Committee to think about how to reach out to other audiences and come up with a list for the next meeting . Patricia will add as an action item . • Next Meeting : Monday, July 19th a ) Update on Committee member vacancies Ryan stated that all re-appointments have been completed by the Select Board . There is an announcement on the Town website for vacancies to fill seats in the Committee . Ryan will request the Town website highlight Committee vacancies . Hal encourage Committee members to reach out to colleagues to fill the two vacant seats on the Committee . Andi strongly suggested that it would be in the best interest of the Committee to have one of the vacancies filled by a parent of school age children and to consider applicants from a diverse background . Ellen suggested someone from a parent group at the schools, such as a parent council group . Ryan offered to reach out to the School Committee members . • Matters Not Reasonably Anticipated by the Chair : None at this time . A motion was made by Sharon to adjourn the meeting, Paul second the motion, a roll call vote was taken, and the meeting was unanimously adjourned at 4 : 34 pm . Page 2 of 2