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Home My Public Portal AboutVision Planning Committee -- 2021-10-04 Minutes TOWN OF BREWSTER VISION PLANNING COMMITTEE MEETING MINUTES Tuesday, October 4, 2021, at 4PM1- Virtual Meeting Hal Minis, Chair, convened the Brewster Vision Planning Committee via remote participation with members : Andi Gesner, Amanda Bebrin , Fran Schofield , Paul Wallace and Patricia Hess , Sharon Tennstedt was absent . A quorum was determined . Also present : Sharon Rooney (Tighe & Bond ), and Ellen Murphy . The Chair read the Recording or Taping Notification : This meeting will be conducted by remote participation pursuant to Governor Baker's March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings . No in- person meeting attendance will be permitted . If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible . The Town has established specific email addresses for each board and committee so the public can submit comments either before or during the meeting . To submit public comment or questions to the Vision Planning Committee, please email : brewplan@brewster- ma . gov . • Review and Approval of September 20th meeting minutes : Hal asked the Committee if there were any changes to the September 20th meeting minutes . He suggested that the second bullet, under LCP Template be revised to state the Committee should consider adding a Climate Change goal . Amanda made a motion to approve the minutes with the revision, Sharon second the motion , a roll call vote was ' taken , and the September 20th meeting minutes were approved unanimously as amended . • Discussion of public engagement process : Andi provided a summary of the discussion on the public engagement process with Hal and Amanda . She highlighted the areas of interest such as Land Use , Open Space, Housing and Climate Change . The Committee discussed the audiences to engage ; residents and seasonal residents, specifically working people, families with children, single parents, low- income families, renters, seniors, youth, and business owners . Andi outlined the concept of a multi -touch campaign that would start with flyers introducing the campaign . She discussed various ways to reach out to the public and expressed concerns regarding the workload with a small team . Hal suggested the Committee review the Vision Plan and the Cape Cod Commission guidelines to see if there were other areas or gaps that need attention . Focus groups, press releases and surveys were engagement tools discussed . Amanda shared her screen and stepped through a document she prepared that outlined a timeline for the tasks . She discussed the groups to engage, creating a flyer, and surveys and workshops that target specific organizations . Patricia expressed a concern that groups were being singled out and suggested engaging people from different audiences in one group . Andi stated the questions in the focus groups would be tailored to that particular group and this would ensure the data was more meaningful . Amanda pointed out that a focus group of parents answering questions that are geared towards parent groups would provide a range of answers . Hal stated the Committee needs additional thinking on the design of the engagement process and how to reach certain target groups . The Committee agreed to mix attendance at focus groups to the extent possible and will forma mini -team with 2 -3 people to address the engagement process . Sharon Rooney reminded the Committee that Tighe & Bond is available to assist with the tasks . She suggested that running workshops or focus groups virtually it may be easier and reach a larger audience . Hal and Amanda talked about next steps for laying out the framework and assigning tasks and teams at the next meeting . Hal also suggested the Committee get refinement on questions for the focus groups and think more about the kinds of events and how to move forward . Amanda will refine the document for the next meeting . Andi also suggested a flyer as a general announcement of what is coming . Hal asked Fran as the Communications person on the Committee to draft a simple announcement to let people know that the Committee will be looking for public input . Fran will draft a broad communication message for review at the next meeting . Fran asked if there was anyone who can help with visuals . Hal suggested Sharon Rooney' s team help with an eye catching visual that people can post . Fran will come up with the words and Sharon Rooney' s team will assist with graphics . Andi asked if it was possible to Page 1 of 2 create surveys in other languages . Hal suggested that if there is a group that cannot respond in English then we should try to reach them . Sharon Rooney will reach out to Chloe Schafer from the Cape Cod Commission to see if there is any non - English speaking data for Brewster . Sharon Rooney will gather survey questions from the Town of Truro to see if they can be used as a starting point for Brewster . • Review LCP roadmap and schedule : Sharon Rooney shared an updated version of the roadmap that was sent out in the meeting packets . She stepped through the revisions and highlighted the key items, particularly the target dates . Hal indicated that under existing conditions, mapping should be revisited . Sharon suggested her team would take the mapping and get them in a more readable and user-friendly form . Hal indicated that January 11t for the Target Action Plan is too aggressive , and it should be moved to February 11t . The final draft of the LPC will be moved to the end of February or beginning of March . • Discuss alignment of VP goals with RPP goals : Andi expressed a concern regarding the alignment of the goals . She asked if the RPP is from the Cape Cod Commission and if the VP goals have to be together with the RRP goals . Sharon Rooney stated the guidelines that govern the LCP from the Cape Cod Commission require the LCP goals be consistent with the RPP goals . If the Town ' s LCP doesn ' t have a goal that is in the RPP, the LCP would likely be found as not consistent, however it does not indicate you have to have the exact same language . Sharon gave examples and stated that in many instances a goal may be added or revising the wording slightly would address any inconsistencies . She stated that the Climate Change goal that will be included was a new addition to the RPP and Tighe and Bond is in the process of writing a white paper that will assist in writing a Climate Change goal to incorporate into the LCP . Andi asked how we introduce newly created goals to the Brewster Community . Hal highlighted to the Committee the importance of this exercise in identifying the gaps in the goals . He stated that before new goals were written we need to determine if existing wording would satisfy the goal . As for Climate Change it will require a new goal to be written and public input . Sharon Rooney agreed and stated there are a number of ways to incorporate these goals and she will get Cape Cod Commission ' s input/feedback . Hal asked Sharon to provide a revision and share with the Cape Cod Commission for their feedback . • Communications Update : No update • Review Action Items from September 20th Meeting : Patricia stated the Committee covered everything on the list . • Next Meeting : Monday, October 18th j • Matters Not Reasonably Anticipated by the Chair : j None A motion was made by Fran to adjourn the meeting, Amanda second the motion , a roll call vote was taken , and the meeting was unanimously adjourned at 5 : 16 pm . i 3 i 3 7 t i 3 3 i 1 i Page 4 U1 4 s i i i j