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Home My Public Portal AboutVision Planning Committee -- 2021-10-18 Minutes TOWN OF BREWSTER VISION PLANNING COMMITTEE MEETING MINUTES Monday, October 18, 2021, at 4PM m. . Virtual Meeting Hal Minis, Chair, convened the Brewster Vision Planning Committee via remote participation with members . Andi Gesner, Amanda Bebrin , Fran Schofield , Paul Wallace and Patricia Hess, and Sharon Tennstedt . A quorum was determined . Also present : Sharon Rooney (Tighe & Bond ) , Honey Pivirotto, Kari Hoffman and Ellen Murphy . The Chair read the Recording or Taping Notification : This meeting will be conducted by remote participation pursuant to Governor Baker' s March 2020 orders suspending certain Open Meeting Law. provisions and imposing limits on public gatherings . No in - person meeting attendance will be permitted . If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible . The Town has established specific email addresses for each board and committee so the public can submit comments either before or during the meeting . To submit public comment or questions to the Vision Planning Committee, please email : brewplan@brewster- ma . gov . • Review and Approval of October 411 meeting minutes : Hal asked the Committee if there were any changes to the October 4th meeting minutes . Andi suggested that the second bullet, be enhanced to include the following sentence "The Committee agreed to mix attendance at focus groups to the extent possible . There being no more changes to the October 4th meeting minutes, Andi made a motion to approve the minutes as revised , Amanda second the motion , a roll call vote was taken , and the October 4th meeting minutes were approved as amended , Sharon Tennstedt abstained from voting, she did not attend the October 4th meeting . • Review modified goal statements : Hal discussed the Vision goals and the alignment with the LCP goals . He explained the process of addressing the gaps by reviewing the goals, identifying gaps, and then inserting wording in the Vision goals that would satisfy the LCP goals . He informed the Committee that he had a discussion with Peter Lombardi who agreed with the approach of maintaining the Vision goals intact as much as possible, with minor modifications . He indicated that more significant changes to goals should go before the public . Hal then stepped through the modifications that were made . Hal asked Sharon Rooney to provide her feedback on the changes . She indicated that the LCP should adopt goals that are consistent with but not identical to the Regional Policy plan . Hal highlighted Waste Management and since it was not raised as an issue in Brewster, he questioned whether it needed to be added as a goal . Fran suggested Waste Management/ Recycling be included in the plan . Sharon Rooney informed the Committee , once the review of the goals is complete , she will send it along to the Cape Cod Commission for feedback to ensure the Committee is headed in the right direction or if the goals need to be addressed further . Andi brought up issues that were discussed during the Housing and Water Resources meetings and suggested the Committee look back to their notes to ensure the Committee identify and address issues that were discussed during the Stakeholder meetings . Hal reminded the Committee the discussion of goals is at a high level but there is a lot of issues that should be considered in the action plan . Patricia agreed with Andi and indicated after reviewing the whitepapers and notes from the Stakeholder meetings, Green Economy popped up as an issue . She indicated that Green Economy is discussed but not addressed . Hal stated that Green Economy is addressed as an action and not a separate goal . Sharon Tennstedt noted that Green Economy is addressed under Community Infrastructure and Hal identified Green Economy as the first purpose under the Local Economy building block . The Committee discussed Green Economy and the definition further and suggested "Green " be clarified . Paul asked Sharon Rooney to define the term Waste Management, she indicated it refers to solid waste, including trash . The Committee discussed if Green Economy needs a separate goal or can it be addressed as a purpose . Hal read the goal to the Committee . Paul agreed the goal makes sense and Green Economy can remain as a purpose . Hal indicated the Local Economy Building Block' s first purpose is a Green Economy and eco -friendly . Honey suggested that fiscal viability be mentioned under the Governance Building Page 1 of 2 Block . Kari agreed with Honey and stated that Brewster residents are concerned with how the Town manages the funds and it should be noted . Hal asked the Committee if they recommended adding a statement in the Governance goal or should fiscal viability come in at a lower level as the plan is refined later. Paul suggested , as discussed earlier, the Governance goal remain as is in the Vision plan , and address in the actions at a later date . The Committee agreed on the approach . Hal resumed the discussion on Green Economy and asked the Committee if they prefer to modify the current Local Economy goal to include Green Economy/ Eco Friendly or would they prefer to address at a later date in purposes and actions . The Committee discussed the term "Green" and "Sustainability" and how to communicate . Patricia suggested the Committee think more on the terms and definitions and discuss at a later meeting . Hal agreed with the approach and it will be discussed later on . Amanda suggested the Committee could reach out to the public during the engagement process to get their opinion of the terms and definitions . Andi suggested Sharon Rooney reach out to the CCC to define Green Economy, Sharon Rooney agreed and will report back at the next meeting . Hal will make changes to the goals discussed and provide Sharon Rooney an updated copy for the CCC to review . Review draft survey questions and next steps : Hal highlighted the approach he used to draft the survey questions that were provided in the meeting packet . Sharon Tennstedt will use Survey Monkey to input the final questions . Hal asked the Committee to review the questions . Amanda suggested more details with examples to assist the public in their choices . Andi agreed it would provide more clarity . Sharon also agreed and mentioned her concerns regarding the technical reading level . The Committee will review for clarity and completeness . Hal also asked Amanda and Paul to review from the planning and zoning perspective . Paul suggested the zoning changes should be flushed out more in the survey questions . Fran reminded the Committee the term " Commercial " should be clearly defined because it is very broad ( retail, office and industrial ) . Amanda suggested future business uses should be considered and the housing questions should be expanded to reflect some of the current issues . Kari will provide the use table for zoning which may help, Ellen will distribute to the Committee . Further discussion will be deferred until the next meeting . • Discussion of public engagement process — Task assignments & Teams Fran provided an update on creating a brief outreach document . She will send to Ellen for distribution to the Committee for review . Hal suggested a small working group be assigned to refine the public engagement strategy and come up with a proposal . Amanda and Andi will report back to the Committee at the next meeting . • Communications Update : No update • Review Action Items from October 4th Meeting : Patricia stated there were a few items that were not covered but most are on -going and part of the public engagement process, for instance pop - ups and messaging . Sharon Rooney was also going to follow- up with the CCC on various languages that may need to be translated . She has not yet obtained the information but will report back at the next meeting . Sharon provided an update on the materials for pop - ups . She has reached out to the CCC staff and received some photos that will help illustrate housing types as well as some other place types that will be part of the pop- up materials . Patricia asked Sharon if the new user-friendly maps are available . Sharon indicated they are in process and will also be part of the pop - up materials . Hal suggested once final they are displayed in the Town Hall where they can be viewed by the Committee and feedback can be provided . Ellen suggested they be displayed on a table in the Planning Department . The members can review and sign off. • Next Meeting : Monday, November 15t • Matters Not Reasonably Anticipated by the Chair . None A motion was made by Fran to adjourn the meeting, Amanda second the motion, a roll call vote was taken, and the meeting was unanimously adjourned at 5 : 22 pm . i Page 2 of 2 i i i i