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HomeMy Public PortalAbout01) CC Agenda - 2013-06-04CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING JUNE 4, 2013 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFMAN AVENUE AGENDA 1. CALL TO ORDER – Mayor Sternquist 2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist 3. INVOCATION 4. PLEDGE OF ALLEGIANCE 5. CEREMONIAL MATTERS AND PRESENTATION A. ADOPTION OF RESOLUTION NO. 13-4920 – PUBLIC ART COMMISSION APPOINTMENT The City Council is requested to: 1) Adopt Resolution No. 13-4920 confirming appointments to the Public Art commission; and PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 20-minute period for comments on any subject with a 5-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGENDA ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under NEW BUSINESS. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. City Council Agenda June 4, 2013 Page 2 2) Request the City Clerk to administer the Oath of Office to new commissioners. B. Recognition - Longden Robotics Team C. Presentation - Pet of the Month D. Presentation - Sheriff’s Monthly Report 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 7. CONSENT CALENDAR All Consent Calendar items may be approved in a single motion as recommended unless removed for further discussion. If members of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this time. Recommendation: Approve Items A through N per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Regular Meeting of May 21, 2013; and 2) Minutes of the City Council Special Meeting of May 29, 2013. Recommendation: Approve. B. PARKS AND RECREATION COMMISSION ACTIONS – MEETING OF MAY 15, 2013 The City Council is requested to review the Parks and Recreation Commission actions of their meeting of May 15, 2013. Recommendation: Receive and file. C. PLANNING COMMISSION ACTIONS – MEETING OF MAY 14, 2013 The City Council is requested to review the Planning Commission actions of their meeting of May 14, 2013. City Council Agenda June 4, 2013 Page 3 Recommendation: Receive and file. D. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF MAY 22, 2013 The City Council is requested to review the Public Safety Commission actions of their meeting of May 22, 2013. Recommendation: Receive and file. E. DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE TO BE HELD SEPTEMBER 18 THROUGH 20, 2013 The League will hold its annual conference in Sacramento from Wednesday, September 18 through Friday, September 20, 2013. The conference includes a business meeting whereby a city’s voting delegate and up to two alternates must be designated by the City Council to vote on resolutions to guide cities and the League in improving local government issues. The business meeting will be held on Friday, September 18, 2013. This matter has been placed for Council action and submission to the League by the deadline of August 2, 2013. The Council is requested to designate one City Councilmember as a “Voting Delegate” and one City Councilmember as “Alternate Voting Delegate” for the purpose of exercising the City’s vote at the League of California Cities Annual Conference. Recommendation: Designate Mayor Pro Tem Blum as Voting Delegate and Councilmember Yu as Voting Alternate for the League of California Cities Annual Business Meeting. F. CONTRACT SERVICES AGREEMENT WITH LILLEY PLANNING GROUP The City Council’s goal is to develop and implement an inaugural City Strategic Plan that will articulate a clear vision of its future that guides City Council actions, as well as staff’s actions, for its successful implementation. The inaugural City Strategic Plan will include benchmarks or milestones that measure the City’s progress toward achieving its strategic goals/City Initiatives (e.g., City initiatives: General Plan Update, Development of a Historic Preservation Ordinance, etc.). Much like the goals the City Council develops each year to identify its goals for the upcoming fiscal year, a City Strategic Plan will identify the community’s vision and goals for the City in the next 20 years. City Council Agenda June 4, 2013 Page 4 Based on the City’s main objectives for the development of a successful City Strategic Plan, it is staff's assessment that Lilley Planning Group consistently met the City Council's expectations for the delivery of Strategic Plan consultant services. The following qualifications supports why Lilley Planning Group is the best firm to provide Strategic Planning Consultant services: Community Engagement, Innovation, and Flexibility. The aforementioned qualifications are among the most desirable qualifications the City Council has identified as needed from the Strategic Planning Consultant to change the City organization from status quo to a high performance organization. Recommendation: 1) Award a Contract Services Agreement with Lilley Planning Group for Strategic Plan consultant services (Attachment “A”) not to exceed $40,000; and 2) Authorize the City Manager to finalize and execute the Contract Services Agreement with Lilley Planning Group. G. APPROVAL OF LETTER OF INTENT TO PARTICIPATE IN THE DEVELOPMENT OF AN ENHANCED WATERSHED MANAGEMENT PROGRAM (EWMP) AND COORDINATED INTEGRATED MONITORING PROGRAM (CIMP) WITH THE UPPER LOS ANGELES RIVER WATERSHED GROUP IN AN AMOUNT NOT TO EXCEED $14,000 Temple City has previously participated in two regional studies conducted by the Gateway Cities Council of Government (COG) and by the San Gabriel Valley COG. As the water quality requirements evolve the City must keep pace with the changes. The newly formed Upper Los Angeles River Watershed Group is being led by the City of Los Angeles and involves 15 public agencies: Alhambra, Burbank, Calabasas, Glendale, Hidden Hills, La Canada Flintridge, Monterey Park, Pasadena, Rosemead, San Gabriel, San Marino, South Pasadena, City of Los Angeles, unincorporated Los Angeles County and the County Flood Control District. If Temple City does not participate in the development of regional monitoring programs, we will be required to prepare and submit our own plans. The City Council is requested to approve a Letter of Intent to participate in the development of an Enhanced Watershed Management Program (EWMP) and Coordinated Integrated Monitoring Program (CIMP) with Upper Los Angeles River Watershed Group in an amount not to exceed $14,000. City Council Agenda June 4, 2013 Page 5 Recommendation: Approve the Letter of Intent to participate in the development of an Enhanced Watershed Management Program (EWMP) and Coordinated Integrated Monitoring Program (CIMP) with Upper Los Angeles River Watershed Group in an amount not to exceed $14,000. H. ADOPTION OF RESOLUTION NO. 13-4821 ADOPTING AN EMPLOYEE CLASSIFICATION PLAN This first report will address the proposed Classification Plan. Reports addressing compensation and Pay for Performance follow in the next two reports. A classification plan is designed to provide a defensible and understandable rationale for assigning individuals classifications based on the responsibilities they assume and ultimately serve as the foundation for establishing salary recommendations. Specifically, an effective classification plan provides for the following: • A current and accurate description of the various jobs performed; • A basis for establishing a compensation program that is related to the nature of the work performed; and • A means of ensuring interval equity among the overall work force. A classification plan can also be helpful by: • Providing an improved basis for recruiting, testing and selecting employees; • Establishing a framework for evaluating employee performance during probationary and continuing periods of employment; and • Identifying areas that are basic to employee training and programs. Staff has found the Classification Plan to be complete and thorough and concurs with the recommendations of the consultant, including for the proposed title changes. City Council Agenda June 4, 2013 Page 6 The City Council is requested to adopt Resolution No. 13-4821, adopting an Employee Classification Plan. Recommendation: Adopt resolution adopting an Employee Classification Plan. I. ADOPTION OF RESOLUTION NO. 13-4822 ADOPTING A COMPENSATION PLAN AND SALARY RANGES FOR FULL TIME AND PART-TIME CLASSIFICATIONS FOR FISCAL YEAR (FY) 2013-14 The Compensation Plan is the second of three reports. The first report addressed the Classification Plan and the third report will address the Pay for Performance Bonus Plan. A compensation plan is an important element in a personnel system. This Compensation Plan is intended to: • Ensure that the City has the ability to attract and retain well- qualified employees; • Provide a technically sound basis for compensating employees; • Allow flexibility and adaptability for making City-wide compensation decisions based on changing market conditions; • Recognize the City's responsibility as a public agency in establishing a pay plan that is consistent with prudent public practices; and • Ensure that the City's compensation practices are competitive and consistent with those of comparable employers. The City Council is requested to adopt Resolution No. 13-4822, adopting a Compensation Plan and salary ranges for full time and part-time classifications for FY 2013-14. Recommendation: Adopt resolution adopting a Compensation Plan and salary ranges for full time and part-time classifications for FY 2013-14. City Council Agenda June 4, 2013 Page 7 J. ADOPTION OF RESOLUTION NO. 13-4823 ADOPTING A PAY FOR PERFORMANCE BONUS PLAN This is the final report of three reports implementing this third phase. The Classification Plan was addressed in the first report and the Compensation Plan was address in the second report. This report will address Pay for Performance Bonus Plan. The City’s compensation programs will be based on: • Positioning salary grade and maximums competitively with the labor market; • Placing all City jobs in salary grades based on a combination of completive market pricing data and the objective evaluation of factors reflecting each job’s relative contribution to the success of the City; • Institutionalizing the concept that salary ranges present an opportunity to earn a higher salary, not a guarantee of annual increases predicated on simply “coming to work and doing one’s job”; • Awarding merit increases on the basis of work results actually achieved against performance targets that are equitably established, fully communicated and consistent with the City’s high performance expectations; and Emphasizing each employee’s and each manager’s accountability for performance results. Thus, employees have the opportunity, and the individual accountability, to influence the pay received by the level of performance they achieve. Managers are provided policies and compensation tools that establish accountability to set high performance expectations and reward employees in accordance with those expectations. Recommendation: Adopt resolution adopting a Pay for Performance Bonus Plan. K. ADOPTION OF RESOLUTION NO. 13-4914 CONFIRMING THE FACTORS USED FOR CALCULATING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR (FY) 2013-14 Article XIII-B provides limits to the amount of tax proceeds state and local governments can spend each year. The limit for any fiscal year is equal to City Council Agenda June 4, 2013 Page 8 the previous year’s limit, adjusted for population changes and the change in the U.S. Consumer Price Index or California Per Capital Personal Income, whichever is less. Staff has complied with all the provisions of Article XIIIB in determining the Limit for FY 2013-14, and the City Council is required to confirm all factors used for calculating the Limit by adoption of a resolution. The City Council is requested to adopt Resolution 13-4914, a Resolution confirming the factors used for calculating the annual Appropriations Limit for Fiscal Year 2013-14. Recommendation: Adopt Resolution No. 13-4914 L. THIRD QUARTER CITY TREASURER’S REPORT, REVENUE SUMMARY REPORT, EXPENDITURE SUMMARY REPORT AND CAPITAL IMPROVEMENT FINANCIAL REPORT The City Council is requested to receive and file the Third Quarter (i.e., January – March 2013) City Treasurer’s Report, Revenue Summary Report, Expenditure Summary Report and the Capital Improvement Financial Report. Recommendation: Receive and file the Third Quarter City Treasurer’s Report, Revenue Summary Report and the Capital Improvement Financial Report. M. VISA CARD REPORT The City Council is requested to review, receive and file the Petty Cash Report. Recommendation: Receive and file. N. ADOPTION OF RESOLUTION NO. 13-4824 – APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 13-4824 authorizing payment of bills. Recommendation: Adopt Resolution No. 13-4824. 8. UNFINISHED BUSINESS – None 9. NEW BUSINESS City Council Agenda June 4, 2013 Page 9 A. PUBLIC HEARING: ADOPTION OF RESOLUTION NO. 13-4915, ORDERING THE LEVY OF CITYWIDE LIGHTING AND MAINTENANCE DISTRICT ASSESSMENTS FOR FISCAL YEAR (FY) 2013-14 City Council approval of the Fiscal Year (FY) 2011-12 levy of the District assessments will allow the City to continue with its annual Lighting and Maintenance District program. Presentation: Administrative Services Director Recommendation: Adopt Resolution No. 13-4915 ordering the levy and collection of assessments for Fiscal Year (FY) 2013-14. B. PUBLIC HEARING: ADOPTION OF THE PROPOSED FISCAL YEAR (FY) 2013-14 CITY BUDGET AND FIND THAT THE CITY IS IN COMPLIANCE WITH GOVERNMENT CODE SECTION 66000 Pursuant to Section 901 of the City Charter, the City Council shall conduct a public hearing prior to the adoption of the proposed FY 2013-14 Budget. The public hearing will allow the City Council to hear testimony presented by any interested person about the City proposed budget. The City Council is being requested to review and consider adoption of the proposed revenues and expenditures for FY 2013-14. Presentation: Administrative Services Director Recommendation: 1) Direct staff to make changes, if necessary, to the Proposed FY 2013- 14 City Budget document; 2) Direct staff to complete the Final FY 2013-14 City Budget document by June 30, 2013; and 3) Adopt Resolution 13-4916 (Attachment “D”), a Resolution adopting the Proposed FY 2013-14 City Budget and making the finding that the City is in compliance with Government Code Section 66000. 10. COMMUNICATIONS – None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING City Council Agenda June 4, 2013 Page 10 12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY 13. UPDATE FROM CITY MANAGER 14. MATTERS FROM CITY OFFICIALS – None 15. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc Committee (Councilmember Vizcarra and Yu) – Formed 7/03/2012 B. Pocket Park Ad Hoc Committee (Councilmember Vizcarra and Mayor Sternquist) – Formed 9/14/2012 C. Council Chamber Renovation Ad Hoc Committee (Councilmember Vizcarra and Mayor Sternquist) – Formed 1/15/2013 D. Strategic Planning Ad Hoc Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 4/2/2013 E. Budget Ad Hoc Committee (Councilmember Vizcarra and Mayor Sternquist) – Formed 4/2/2013 F. City Manager Performance Goal Ad Hoc Committee (Mayor Pro Tem Blum and Mayor Sternquist) – Formed 4/16/2013 G. Civic Center Master Plan Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 5/13/2012 H. School District/City Standing Committee (Councilmember Chavez and Mayor Pro Tem Blum) – Formed 1/03/2012 I. Rosemead Boulevard Improvement Project Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 6/3/2011 J. City Code Review Standing Committee (Councilmember Chavez and Vizcarra) – Formed 11/06/2012 16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER’S REGULAR AGENDA A. COUNCILMEMBER CHAVEZ City Council Agenda June 4, 2013 Page 11 B. COUNCILMEMBER VIZCARRA C. COUNCILMEMBER YU D. MAYOR PRO TEM BLUM E. MAYOR STERNQUIST 17. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ – None B. COUNCILMEMBER VIZCARRA – None C. COUNCILMEMBER YU – None D. MAYOR PRO TEM BLUM – None E. MAYOR STERNQUIST – None 18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 19. CLOSED SESSION – None 20. ADJOURNMENT NEXT REGULAR MEETING OF: CITY COUNCIL 7:30 P.M. JUNE 18, 2013 PARKS & RECREATION COMMISSION 7:30 P.M. JULY 17, 2013 PLANNING COMMISSION 7:30 P.M. JUNE 11, 2013 PUBLIC SAFETY COMMISSION 7:30 P.M. JUNE 12, 2013 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available for viewing on the City’s website at www.templecity.us and are on file in the Office of the City Clerk located at City City Council Agenda June 4, 2013 Page 12 Hall, 9701 Las Tunas Drive, Temple City, California, and available for review during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Peggy Kuo, City Clerk Signed and Posted: May 30, 2013 (8:00 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.