HomeMy Public PortalAbout01) CC Agenda - 2013-06-04CITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING
JUNE 4, 2013 – 7:30 P.M.
COUNCIL CHAMBERS – 5938 KAUFFMAN AVENUE
AGENDA
1. CALL TO ORDER – Mayor Sternquist
2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist
3. INVOCATION
4. PLEDGE OF ALLEGIANCE
5. CEREMONIAL MATTERS AND PRESENTATION
A. ADOPTION OF RESOLUTION NO. 13-4920 – PUBLIC ART
COMMISSION APPOINTMENT
The City Council is requested to:
1) Adopt Resolution No. 13-4920 confirming appointments to the
Public Art commission; and
PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please
complete a Speaker Request Form, indicating the agenda item number and submit it to the City
Clerk. There will be a maximum 20-minute period for comments on any subject with a 5-minute
time limit on each speaker, unless waived by Council. You have the opportunity to address the City
Council at the following times:
• AGENDA ITEM: at the time the Council considers the agenda item;
• NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while
the City Council values your comments, pursuant to the Brown Act, the Council
cannot take action on any item not listed on the agenda; and
• PUBLIC HEARING: at the time for public hearings under NEW BUSINESS.
The listing of any item on the agenda includes the authority of the Council to take action on such
item and to approve, disapprove, or give direction on any item.
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June 4, 2013
Page 2
2) Request the City Clerk to administer the Oath of Office to new
commissioners.
B. Recognition - Longden Robotics Team
C. Presentation - Pet of the Month
D. Presentation - Sheriff’s Monthly Report
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
The City Council will now hear public comments regarding items not listed on
the agenda. The procedure to address the City Council is highlighted on the first
page of this agenda.
7. CONSENT CALENDAR
All Consent Calendar items may be approved in a single motion as
recommended unless removed for further discussion. If members of the City
Council or persons in the audience wish to discuss any matters listed on the
Consent Calendar, please address them at this time.
Recommendation: Approve Items A through N per recommendations.
A. APPROVAL OF MINUTES
The City Council is requested to review and approve:
1) Minutes of the City Council Regular Meeting of May 21, 2013; and
2) Minutes of the City Council Special Meeting of May 29, 2013.
Recommendation: Approve.
B. PARKS AND RECREATION COMMISSION ACTIONS – MEETING OF
MAY 15, 2013
The City Council is requested to review the Parks and Recreation
Commission actions of their meeting of May 15, 2013.
Recommendation: Receive and file.
C. PLANNING COMMISSION ACTIONS – MEETING OF MAY 14, 2013
The City Council is requested to review the Planning Commission actions
of their meeting of May 14, 2013.
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June 4, 2013
Page 3
Recommendation: Receive and file.
D. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF MAY 22, 2013
The City Council is requested to review the Public Safety Commission
actions of their meeting of May 22, 2013.
Recommendation: Receive and file.
E. DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR THE
LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE TO BE HELD
SEPTEMBER 18 THROUGH 20, 2013
The League will hold its annual conference in Sacramento from Wednesday,
September 18 through Friday, September 20, 2013. The conference
includes a business meeting whereby a city’s voting delegate and up to two
alternates must be designated by the City Council to vote on resolutions to
guide cities and the League in improving local government issues. The
business meeting will be held on Friday, September 18, 2013. This matter
has been placed for Council action and submission to the League by the
deadline of August 2, 2013.
The Council is requested to designate one City Councilmember as a
“Voting Delegate” and one City Councilmember as “Alternate Voting
Delegate” for the purpose of exercising the City’s vote at the League of
California Cities Annual Conference.
Recommendation: Designate Mayor Pro Tem Blum as Voting
Delegate and Councilmember Yu as Voting
Alternate for the League of California Cities
Annual Business Meeting.
F. CONTRACT SERVICES AGREEMENT WITH LILLEY PLANNING
GROUP
The City Council’s goal is to develop and implement an inaugural City
Strategic Plan that will articulate a clear vision of its future that guides City
Council actions, as well as staff’s actions, for its successful
implementation. The inaugural City Strategic Plan will include benchmarks
or milestones that measure the City’s progress toward achieving its
strategic goals/City Initiatives (e.g., City initiatives: General Plan Update,
Development of a Historic Preservation Ordinance, etc.). Much like the
goals the City Council develops each year to identify its goals for the
upcoming fiscal year, a City Strategic Plan will identify the community’s
vision and goals for the City in the next 20 years.
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June 4, 2013
Page 4
Based on the City’s main objectives for the development of a successful
City Strategic Plan, it is staff's assessment that Lilley Planning Group
consistently met the City Council's expectations for the delivery of
Strategic Plan consultant services. The following qualifications supports
why Lilley Planning Group is the best firm to provide Strategic Planning
Consultant services: Community Engagement, Innovation, and Flexibility.
The aforementioned qualifications are among the most desirable
qualifications the City Council has identified as needed from the Strategic
Planning Consultant to change the City organization from status quo to a
high performance organization.
Recommendation:
1) Award a Contract Services Agreement with Lilley Planning Group for
Strategic Plan consultant services (Attachment “A”) not to exceed
$40,000; and
2) Authorize the City Manager to finalize and execute the Contract
Services Agreement with Lilley Planning Group.
G. APPROVAL OF LETTER OF INTENT TO PARTICIPATE IN THE
DEVELOPMENT OF AN ENHANCED WATERSHED MANAGEMENT
PROGRAM (EWMP) AND COORDINATED INTEGRATED MONITORING
PROGRAM (CIMP) WITH THE UPPER LOS ANGELES RIVER
WATERSHED GROUP IN AN AMOUNT NOT TO EXCEED $14,000
Temple City has previously participated in two regional studies conducted
by the Gateway Cities Council of Government (COG) and by the San
Gabriel Valley COG. As the water quality requirements evolve the City
must keep pace with the changes. The newly formed Upper Los Angeles
River Watershed Group is being led by the City of Los Angeles and
involves 15 public agencies: Alhambra, Burbank, Calabasas, Glendale,
Hidden Hills, La Canada Flintridge, Monterey Park, Pasadena, Rosemead,
San Gabriel, San Marino, South Pasadena, City of Los Angeles,
unincorporated Los Angeles County and the County Flood Control District.
If Temple City does not participate in the development of regional
monitoring programs, we will be required to prepare and submit our own
plans.
The City Council is requested to approve a Letter of Intent to participate in
the development of an Enhanced Watershed Management Program
(EWMP) and Coordinated Integrated Monitoring Program (CIMP) with
Upper Los Angeles River Watershed Group in an amount not to exceed
$14,000.
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June 4, 2013
Page 5
Recommendation: Approve the Letter of Intent to participate in the
development of an Enhanced Watershed
Management Program (EWMP) and
Coordinated Integrated Monitoring Program
(CIMP) with Upper Los Angeles River
Watershed Group in an amount not to exceed
$14,000.
H. ADOPTION OF RESOLUTION NO. 13-4821 ADOPTING AN EMPLOYEE
CLASSIFICATION PLAN
This first report will address the proposed Classification Plan. Reports
addressing compensation and Pay for Performance follow in the next two
reports.
A classification plan is designed to provide a defensible and understandable
rationale for assigning individuals classifications based on the
responsibilities they assume and ultimately serve as the foundation for
establishing salary recommendations. Specifically, an effective classification
plan provides for the following:
• A current and accurate description of the various jobs
performed;
• A basis for establishing a compensation program that is
related to the nature of the work performed; and
• A means of ensuring interval equity among the overall work
force.
A classification plan can also be helpful by:
• Providing an improved basis for recruiting, testing and
selecting employees;
• Establishing a framework for evaluating employee
performance during probationary and continuing periods of
employment; and
• Identifying areas that are basic to employee training and
programs.
Staff has found the Classification Plan to be complete and thorough and
concurs with the recommendations of the consultant, including for the
proposed title changes.
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June 4, 2013
Page 6
The City Council is requested to adopt Resolution No. 13-4821, adopting an
Employee Classification Plan.
Recommendation: Adopt resolution adopting an Employee
Classification Plan.
I. ADOPTION OF RESOLUTION NO. 13-4822 ADOPTING A
COMPENSATION PLAN AND SALARY RANGES FOR FULL TIME AND
PART-TIME CLASSIFICATIONS FOR FISCAL YEAR (FY) 2013-14
The Compensation Plan is the second of three reports. The first report
addressed the Classification Plan and the third report will address the Pay
for Performance Bonus Plan.
A compensation plan is an important element in a personnel system. This
Compensation Plan is intended to:
• Ensure that the City has the ability to attract and retain well-
qualified employees;
• Provide a technically sound basis for compensating
employees;
• Allow flexibility and adaptability for making City-wide
compensation decisions based on changing market
conditions;
• Recognize the City's responsibility as a public agency in
establishing a pay plan that is consistent with prudent public
practices; and
• Ensure that the City's compensation practices are
competitive and consistent with those of comparable
employers.
The City Council is requested to adopt Resolution No. 13-4822, adopting a
Compensation Plan and salary ranges for full time and part-time
classifications for FY 2013-14.
Recommendation: Adopt resolution adopting a Compensation Plan
and salary ranges for full time and part-time
classifications for FY 2013-14.
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June 4, 2013
Page 7
J. ADOPTION OF RESOLUTION NO. 13-4823 ADOPTING A PAY FOR
PERFORMANCE BONUS PLAN
This is the final report of three reports implementing this third phase. The
Classification Plan was addressed in the first report and the Compensation
Plan was address in the second report. This report will address Pay for
Performance Bonus Plan.
The City’s compensation programs will be based on:
• Positioning salary grade and maximums competitively with the
labor market;
• Placing all City jobs in salary grades based on a combination of
completive market pricing data and the objective evaluation of
factors reflecting each job’s relative contribution to the success
of the City;
• Institutionalizing the concept that salary ranges present an
opportunity to earn a higher salary, not a guarantee of annual
increases predicated on simply “coming to work and doing one’s
job”;
• Awarding merit increases on the basis of work results actually
achieved against performance targets that are equitably
established, fully communicated and consistent with the City’s
high performance expectations; and
Emphasizing each employee’s and each manager’s accountability for
performance results. Thus, employees have the opportunity, and the
individual accountability, to influence the pay received by the level of
performance they achieve. Managers are provided policies and
compensation tools that establish accountability to set high performance
expectations and reward employees in accordance with those expectations.
Recommendation: Adopt resolution adopting a Pay for
Performance Bonus Plan.
K. ADOPTION OF RESOLUTION NO. 13-4914 CONFIRMING THE
FACTORS USED FOR CALCULATING THE ANNUAL APPROPRIATIONS
LIMIT FOR THE FISCAL YEAR (FY) 2013-14
Article XIII-B provides limits to the amount of tax proceeds state and local
governments can spend each year. The limit for any fiscal year is equal to
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June 4, 2013
Page 8
the previous year’s limit, adjusted for population changes and the change
in the U.S. Consumer Price Index or California Per Capital Personal
Income, whichever is less.
Staff has complied with all the provisions of Article XIIIB in determining the
Limit for FY 2013-14, and the City Council is required to confirm all factors
used for calculating the Limit by adoption of a resolution.
The City Council is requested to adopt Resolution 13-4914, a Resolution
confirming the factors used for calculating the annual Appropriations Limit
for Fiscal Year 2013-14.
Recommendation: Adopt Resolution No. 13-4914
L. THIRD QUARTER CITY TREASURER’S REPORT, REVENUE SUMMARY
REPORT, EXPENDITURE SUMMARY REPORT AND CAPITAL
IMPROVEMENT FINANCIAL REPORT
The City Council is requested to receive and file the Third Quarter (i.e.,
January – March 2013) City Treasurer’s Report, Revenue Summary
Report, Expenditure Summary Report and the Capital Improvement
Financial Report.
Recommendation: Receive and file the Third Quarter City
Treasurer’s Report, Revenue Summary Report
and the Capital Improvement Financial Report.
M. VISA CARD REPORT
The City Council is requested to review, receive and file the Petty Cash
Report.
Recommendation: Receive and file.
N. ADOPTION OF RESOLUTION NO. 13-4824 – APPROVAL OF PAYMENT
OF BILLS
The City Council is requested to adopt Resolution No. 13-4824 authorizing
payment of bills.
Recommendation: Adopt Resolution No. 13-4824.
8. UNFINISHED BUSINESS – None
9. NEW BUSINESS
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June 4, 2013
Page 9
A. PUBLIC HEARING: ADOPTION OF RESOLUTION NO. 13-4915,
ORDERING THE LEVY OF CITYWIDE LIGHTING AND MAINTENANCE
DISTRICT ASSESSMENTS FOR FISCAL YEAR (FY) 2013-14
City Council approval of the Fiscal Year (FY) 2011-12 levy of the District
assessments will allow the City to continue with its annual Lighting and
Maintenance District program.
Presentation: Administrative Services Director
Recommendation: Adopt Resolution No. 13-4915 ordering the
levy and collection of assessments for Fiscal
Year (FY) 2013-14.
B. PUBLIC HEARING: ADOPTION OF THE PROPOSED FISCAL YEAR (FY)
2013-14 CITY BUDGET AND FIND THAT THE CITY IS IN COMPLIANCE
WITH GOVERNMENT CODE SECTION 66000
Pursuant to Section 901 of the City Charter, the City Council shall conduct a
public hearing prior to the adoption of the proposed FY 2013-14 Budget.
The public hearing will allow the City Council to hear testimony presented by
any interested person about the City proposed budget. The City Council is
being requested to review and consider adoption of the proposed revenues
and expenditures for FY 2013-14.
Presentation: Administrative Services Director
Recommendation:
1) Direct staff to make changes, if necessary, to the Proposed FY 2013-
14 City Budget document;
2) Direct staff to complete the Final FY 2013-14 City Budget document by
June 30, 2013; and
3) Adopt Resolution 13-4916 (Attachment “D”), a Resolution adopting the
Proposed FY 2013-14 City Budget and making the finding that the City
is in compliance with Government Code Section 66000.
10. COMMUNICATIONS – None
11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY
REDEVELOPMENT AGENCY MEETING
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June 4, 2013
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12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE
CITY COMMUNITY REDEVELOPMENT AGENCY
13. UPDATE FROM CITY MANAGER
14. MATTERS FROM CITY OFFICIALS – None
15. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE
MEETINGS
A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc
Committee
(Councilmember Vizcarra and Yu) – Formed 7/03/2012
B. Pocket Park Ad Hoc Committee
(Councilmember Vizcarra and Mayor Sternquist) – Formed 9/14/2012
C. Council Chamber Renovation Ad Hoc Committee
(Councilmember Vizcarra and Mayor Sternquist) – Formed 1/15/2013
D. Strategic Planning Ad Hoc Committee
(Councilmember Yu and Mayor Pro Tem Blum) – Formed 4/2/2013
E. Budget Ad Hoc Committee
(Councilmember Vizcarra and Mayor Sternquist) – Formed 4/2/2013
F. City Manager Performance Goal Ad Hoc Committee
(Mayor Pro Tem Blum and Mayor Sternquist) – Formed 4/16/2013
G. Civic Center Master Plan Standing Committee
(Councilmember Yu and Mayor Pro Tem Blum) – Formed 5/13/2012
H. School District/City Standing Committee
(Councilmember Chavez and Mayor Pro Tem Blum) – Formed 1/03/2012
I. Rosemead Boulevard Improvement Project Standing Committee
(Councilmember Yu and Mayor Pro Tem Blum) – Formed 6/3/2011
J. City Code Review Standing Committee
(Councilmember Chavez and Vizcarra) – Formed 11/06/2012
16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER’S REGULAR
AGENDA
A. COUNCILMEMBER CHAVEZ
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June 4, 2013
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B. COUNCILMEMBER VIZCARRA
C. COUNCILMEMBER YU
D. MAYOR PRO TEM BLUM
E. MAYOR STERNQUIST
17. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF
CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE
EXPENDITURES
A. COUNCILMEMBER CHAVEZ – None
B. COUNCILMEMBER VIZCARRA – None
C. COUNCILMEMBER YU – None
D. MAYOR PRO TEM BLUM – None
E. MAYOR STERNQUIST – None
18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE
AGENDA
The City Council will now hear additional public comments regarding items not
listed on the agenda. The procedure to address the City Council is highlighted
on the first page of this agenda.
19. CLOSED SESSION – None
20. ADJOURNMENT
NEXT REGULAR MEETING OF:
CITY COUNCIL 7:30 P.M. JUNE 18, 2013
PARKS & RECREATION COMMISSION 7:30 P.M. JULY 17, 2013
PLANNING COMMISSION 7:30 P.M. JUNE 11, 2013
PUBLIC SAFETY COMMISSION 7:30 P.M. JUNE 12, 2013
Notice: Staff reports or other written documentation relating to each item of
business of this Agenda are available for viewing on the City’s website at
www.templecity.us and are on file in the Office of the City Clerk located at City
City Council Agenda
June 4, 2013
Page 12
Hall, 9701 Las Tunas Drive, Temple City, California, and available for review
during regular office hours.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing
agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting.
Peggy Kuo, City Clerk
Signed and Posted: May 30, 2013 (8:00 p.m.)
In compliance with the Americans with Disabilities Act, if you need special assistance to participate
in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.