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HomeMy Public PortalAboutSpring 2022 CPC Applications Packet 120821 #1 Brewster Community Preservation Committee Application Form Instructions for Applicants Before you begin completing the form: 1. Download and save this document under a new name (for example Projectname.applicant.pdf)* 2. Open your saved document and complete the form fields. 3. If you need more room for answers/information, feel free to include additional pages in your submission. 4. Need help, or have questions? Send an email to cpcmeeting@brewster-ma.gov and we will respond quickly. 1 Community Preservation Committee Application October 1, 2020.rev2 Dear Community Members, The Brewster Community Preservation Committee (CPC) is accepting Community Preservation Act (CPA) funding applications for: 1. Acquisition, creation, and preservation of Open Space 2. Acquisition, preservation, rehabilitation, and restoration of Historic Resources 3. Acquisition, creation, preservation, rehabilitation, and restoration of land for Recreational use. 4. Acquisition, creation, preservation, and support of Community Housing. 5. Rehabilitation and restoration of Open Space and Community Housing that have been acquired or created using monies from the fund. CPA funds may not be used for maintenance or the use of land for a stadium, gymnasium, or similar structure. For examples of projects and additional information, go to: www.communitypreservation.org. An application form and list of selection criteria are attached. Applications should be submitted by July 1st for the fall meeting or December 1st for the spring meeting, to allow sufficient CPC review time for potential presentation to the following Brewster Town Meeting. Interested parties are urged to submit applications as soon as possible. For further information, please contact any member of the committee. Thank you, Faythe Ellis, Chair Community Preservation Committee Faythe Ellis, Chair Historical Commission faythe.ellis@outlook.com Sharon Marotti, Vice-chair Citizen Representative sharonmarotti@gmail.com Elizabeth G. Taylor, Clerk Planning Board egtfarm@gmail.com Roland W. Bassett, Jr., Member Recreation Commission Barbara Burgo, Member Brewster Housing Authority bjburgo19@gmail.com Peggy Jablonski, Member Citizen Representative pegjab@gmail.com Bruce Evans, Member Conservation Commission nanumetbruce@gmail.com Diane Pansire, Member Citizen Representative dpansire@capecodfive.com Paul Ruchinskas, Member Citizen Representative pjruch@comcast.net 2 Community Preservation Committee Application October 1, 2020.rev2 Town of Brewster Community Preservation Committee Project Eligibility Criteria Projects must be eligible for Community Preservation Act (CPA) funding according to the requirements described in the CPA legislation. These requirements include:  Acquisition, creation, and preservation of Open Space  Acquisition, preservation, rehabilitation, and restoration of Historic Resources. (See Secretary of the Interior Standards for Treatment of Historic Properties for rehabilitation projects)  Acquisition, creation, preservation, rehabilitation, and restoration of land for Recreational use.  Acquisition, creation, preservation, and support of Community Housing  Rehabilitation and restoration of Open Space and Community Housing that have been acquired or created using monies from the fund CPA funds may not be used for maintenance or the use of land for a stadium, gymnasium, or similar structure. For examples of projects and additional information, go to: www.communitypreservation.org. Applicants must be able demonstrate a clear need for the use of public funds for their project. The CPC may recommend grants for the planning phase of projects where sufficient information is included in the application concerning the sources of funding that will be available after the planning phase is completed. The Brewster Community Preservation Committee (CPC) encourages applications that address as many of the following general criteria as possible:  Contribute to the preservation of Brewster’s unique character  Boost the vitality of the Town  Enhance the quality of life for Brewster residents  Serve more than one of the four CPA purposes  Save resources that would otherwise be threatened  Serve a currentl y under-served Town population  Demonstrate practicality and feasibility, and ability to implement within budget  Demonstrate a positive cost/benefit relationship  Leverage additional public and/or private funds  Preserve, enhance or better utilize existing Town resources  Receive endorsement by other Town committees and the Brewster public at large 3 Community Preservation Committee Application October 1, 2020.rev2 APPLICATION FOR COMMUNITY PRESERVATION ACT FUNDING Date Application Submitted: Name of Project Applicant: Name of Co-Applicant(s), if applicable: Name of Contact Person: Contact Person’s Mailing Address: Contact Person’s Daytime Phone Number: Contact Person’s email Address: Proposed Project Name: Project Address (or assessor’s parcel ID): Project Synopsis: Category: ☐ Open Space ☐ Historic Preservation ☐ Recreation ☐ Community Housing CPA funding requested $ ______________ Total Cost of Proposed Project $ 4 Community Preservation Committee Application October 1, 2020.rev2 PROJECT DESCRIPTION Please describe your project, answering all of the following questions in the order presented. Applications will be considered incomplete if all requested information is not provided. Include supporting materials (maps, diagrams, photos, etc.). Please number pages of application. Form fields are provided after each question for your convenience. If you need more room, you may provide additional information via separate documents/attachments at the end of the document. 1. Project Description: Describe the proposed project. Is this part of a larger project or an ongoing project? 2. For Historic Preservation projects: Attach proof of listing on the State Register of Historic Places or a letter from the Brewster Historical Commission indicating that the resource has been determined to be significant in the history, archaeology, architecture, or culture of Brewster. Please note that rehabilitation projects must comply with the Secretary of the Interior Standards for Treatment of Historic Properties. Additional information and analysis will be needed for projects submitted by churches/religious organizations to determine if they comply with the SJC’s Caplan vs. Town of Acton decision. 5 Community Preservation Committee Application October 1, 2020.rev2 3. CPA Goals/Criteria: Describe how this project accomplishes the goals and objectives of the CPA (refer to the attached general and issue-specific criteria and identify which of these apply to the project). 4. Community Benefits: What are the community benefits of the project? 5. Community Support: What is the nature and level of support for this project? Include letters of support and any petitions. 6. Timeline: What is the schedule for project implementation, including a timeline for all milestones? Please identify any special timing considerations for the project’s implementation. If this is part of a larger project, is it phased? What is the timeline for the entire project? 6 Community Preservation Committee Application October 1, 2020.rev2 7. Credentials: What are the qualifications and relevant experience of those undertaking the project? 8. Budget/Need for Public Funds: What is the total budget (sources of funds and uses/expenses) for the project and schedule for expenditure of CPA funds? All sources of funds and expenses must be clearly identified. Provide the basis for cost estimates whenever possible. (Note: CPA funds may not be used for maintenance.) If this is part of a larger project, what is the budget for the entire project (sources of funds and expenses/uses)? 7 Community Preservation Committee Application October 1, 2020.rev2 Clearly identify what additional funding sources are available, committed, or under consideration and why public funding would be appropriate. Include copies of commitment letters, if available, and describe any other attempts to secure funding for this project. Provide the most recent audited financial report or if none available, an applicant generated financial report that includes a balance sheet and operating budget. Town-sponsored projects must demonstrate why the project cannot be funded through the Department’s or Committee’s budget. 9. Maintenance: If ongoing maintenance is required for your project, who will be responsible for maintenance and how will it be funded? 8 Community Preservation Committee Application October 1, 2020.rev2 10. Site Control and Appraisal: If the project involves acquisition of real property, provide evidence of site control (deed, purchase and sale, option, etc.). In addition, provide an appraisal of the property’s value by a state licensed appraiser using customary appraising techniques. The CPA does not allow funding for acquisitions if the acquisition price is greater than appraised value. 9 Community Preservation Committee Application October 1, 2020.rev2 Town of Brewster Community Preservation Committee CATEGORY SPECIFIC CRITERIA (Identify which of the following criteria apply to your project.) Open Space Proposals  Permanently protect important wildlife habitat, including areas of significance for biodiversity, diversity of geological features and types of vegetation, contain a habitat type that is in danger of vanishing from Brewster or preserve habitat for threatened or endangered species of plants or animals.  Provide opportunities for passive recreation and environmental education.  Enhance or protect wildlife corridors, promote connectivity of habitat and prevent fragmentation of habitats.  Provide connections with existing trails or potential trail linkages.  Preserve scenic views or border a scenic road.  Protect drinking water quantity and quality.  Provide flood control/storage.  Preserve important surface water bodies, including wetlands, vernal pools or riparian zones.  Preserve priority parcels in the Town’s Open Space Plan/maximize the amount of open land owned by the Town of Brewster. Historical Preservation Proposals  MANDATORY: Must be on the State Register of Historic Places or have a letter from the Brewster Historical Commission indicating that the resource has been determined to be significant in the history, archaeology, architecture, or culture of Brewster.  MANDATORY: Project must meet Secretary of the Interior Standards for rehabilitation and/or restoration of Historic Preservation Properties.  MANDATORY IF REQUEST IS FROM A CHURCH/RELIGIOUS ORGANIZATION: The project must satisfy the analysis outlined by the SJC’s Caplan vs. Town of Acton decision.  Protect, preserve, enhance, restore and/or rehabilitate historic, cultural, architectural or archaeological resources of significance, especially those that are threatened.  Protect, preserve, enhance, restore and/or rehabilitate town-owned properties, features or resources of historical significance.  Protect, preserve, enhance, restore and/or rehabilitate the historical function of a property or site;  Demonstrate a public benefit and/or public access, or  Otherwise provide permanent protection for maintaining the historic resource.  Project site should not be privately owned unless there is demonstrable public access and benefit. Community Housing Proposals  Increase the supply of year-round affordable rental housing for all types of households, such as young singles and couples, families, and seniors.  Build support for addressing housing needs through partnerships with conservation groups and non- profit and for-profit developers.  Create housing that is affordable and appropriate for very low-income seniors and people with disabilities.  Increase local capacity to plan, advocate for, and create affordable housing, preserve the affordability and condition of existing affordable units, and monitor affordable housing restrictions.  Increase the variety of mixed-income housing choices in Brewster, particularly in or near commercial areas in order to support Brewster’s economy and accommodate household growth.  Provide at least 10% of Brewster’s year-round housing units as affordable housing in order to meet local and regional needs.  Ensure long term affordability. 10 Community Preservation Committee Application October 1, 2020.rev2  Commit to a resident selection process that promotes diversity and does not include a local preference. Recreation Proposals  Support multiple active and passive recreation uses.  Serve a significant number of residents and visitors.  Expand the range of recreational opportunities available to all ages of Brewster residents and visitors.  Benefit other Brewster committees providing recreational resources to residents.  Promote the use of alternative corridors that provide safe and healthy non-motorized transportation. 11 Community Preservation Committee Application October 1, 2020.rev2 Town of Brewster Community Preservation Committee APPLICATION REVIEW AND APPROVAL PROCESS Step 1 – Complete the application (with numbered pages) and submit with all attachments either:  Electronically to cpcmeeting@brewster-ma.gov, or  Deliver a thumb drive containing the complete application with all attachments to: Community Preservation Committee Town Hall 2198 Main Street Brewster, MA 02631 Step 2 – Community Preservation Committee Review and Public Comment A. Application Review: The Brewster Community Preservation Committee (CPC) will review submitted applications to determine whether:  Proposed project is eligible for Community Preservation Act funding after review by Town Counsel.  The application, including the project description and any supporting documentation, is complete.  The application is sufficiently developed in terms of work plan and timely for further consideration. When necessary, the CPC will ask applicants to provide additional information, and the CPC may accept modifications to the original proposal based upon that information and/or discussions with the CPC. B. Project Review Guidelines are as follows:  When the CPC has determined that the 3 criteria in the application review process listed above (A) have been satisfied, the CPC will refer an application to the appropriate committee for review and comment:  Historic Preservation applications will be referred to the Brewster Historical Commission for review and recommendations.  Community Housing applications will be referred to the Brewster Housing Partnership for review and recommendations.  Recreation applications will be referred to the Recreation Commission for review and recommendations (unless the application originated with the Recreation Commission).  Open Space applications will be referred to the Open Space Committee for review and recommendations (unless the application originated with the Open Space Committee) C. Public Comment – The CPC will seek public comment on proposed projects at regular scheduled meetings. D. CPC Recommendation – After Application Review (A), Project Review (B) and Public Comment (C), the CPC will make recommendations, pro or con, on all applications and will notify applicants of the CPC’s determination. Applications that are approved will be recommended in the form of warrant articles to be voted on at the next Town Meeting. 12 Community Preservation Committee Application October 1, 2020.rev2 The Brewster Community Preservation Committee (CPC) will make a recommendation to Town Meeting for warrant articles that seek Community Preservation funds only if satisfactory information is received from a project applicant indicating that: 1. Sufficient funds will be available to complete the project(s). 2. Every application shall include a project budget with a list of project sources and uses/expenses of funds and a schedule for completion. 3. The source and estimated value of any expected ‘in-kind’ contributions shall be specified. 4. The Brewster CPC may decline any application that is not responsive to these requirements. 5. The CPC will establish the preliminary terms and conditions for any recommended grant as part of its vote to recommend it. 6. Specific terms and conditions/requirements will be contained in the conditional award letter from the CPC. Step 3 – Town Meeting Approval. Town Meeting has the final authority to award funds from Brewster’s Community Preservation Fund. Should Town Meeting vote approval, for non-Town-sponsored awards, a Grant Agreement will be executed between the Town and the applicant that will incorporate the terms and conditions included in the award letter among other items. No CPC funds shall be expended until the Grant Agreement is fully executed. Step 4 – Funding and project oversight by the Community Preservation Committee  Funding will be available following Town Meeting, subject to submission of documents, including the Grant Agreement if necessary, as required by the Community Preservation Committee.  In general, the Town and CPC will execute a grant agreement with the applicant that will describe, among other issues, the conditions for CPC disbursement of funds, including any funds held back until project completion. The CPC must review and approve all agreements.  Historic Preservation projects will require monitoring to ensure that work meets the restrictions as outlined in the Secretary of the Interior Standards for Historic Properties.  In general, grant agreements will require that the project be completed and CPC funds expended within two years.  The CPC will appoint one of its members as the liaison for each approved project. The liaison will frequently be in contact with persons responsible for each project and will require regular reports in person and/or in writing to the Committee. The liaison will also provide the initial approval for any project funding request.  Two sets of bills must be submitted directly to the CPA Administrative Clerk (one original for the Town Accountant and one copy for the CPA Committee files). These must be approved/initialed by the Committee Clerk/Treasurer prior to being submitted to the Town Accountant. Step 5 – Final Report after project completion. The Community Preservation Committee requires a final grant report. The Committee reserves the right to withhold some funds until a final report is received and approved by the Committee. 2021 Brewster CPA Funds Application Project: Orleans Cape Cod Five Location: 19 West Road, Orleans, MA 02653 Submitted November 2021 by Pennrose, LLC Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 x1149 Dear Community Members, The Brewster Community Preservation Committee (CPC) is accepting Community Preservation Act (CPA) funding applications for: 1. Acquisition, creation, and preservation of Open Space 2. Acquisition, preservation, rehabilitation, and restoration of Historic Resources 3. Acquisition, creation, preservation, rehabilitation, and restoration of land for Recreational use. 4. Acquisition, creation, preservation, and support of Community Housing. 5. Rehabilitation and restoration of Open Space and Community Housing that have been acquired or created using monies from the fund. CPA funds may not be used for maintenance or the use of land for a stadium, gymnasium, or similar structure. For examples of projects and additional information, go to: www.communitypreservation.org. An application form and list of selection criteria are attached. Applications should be submitted by July 1st for the fall meeting or December 1st for the spring meeting, to allow sufficient CPC review time for potential presentation to the following Brewster Town Meeting. Interested parties are urged to submit applications as soon as possible. For further information, please contact any member of the committee. Thank you, Faythe Ellis, Chair Community Preservation Committee Faythe Ellis, Chair Historical Commission faythe.ellis@outlook.com Sharon Marotti, Vice-chair Citizen Representative sharonmarotti@gmail.com Elizabeth G. Taylor, Clerk Planning Board egtfarm@gmail.com Roland W. Bassett, Jr., Member Recreation Commission Barbara Burgo, Member Brewster Housing Authority bjburgo19@gmail.com Bruce Evans, Member Conservation Commission nanumetbruce@gmail.com Peggy Jablonski, Member Citizen Representative pegjab@gmail.com Sarah Robinson, Member Citizen Representative RobinsonFinancialSolutions@comcast.net Paul Ruchinskas, Member Citizen Representative pjruch@comcast.net 1 Community Preservation Committee Application rev. 09/22/21 Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 x1149 Project Eligibility Criteria Projects must be eligible for Community Preservation Act (CPA) funding according to the requirements described in the CPA legislation. These requirements include: • Acquisition, creation, and preservation of Open Space • Acquisition, preservation, rehabilitation, and restoration of Historic Resources. (See Secretary of the Interior Standards for Treatment of Historic Properties for rehabilitation projects) • Acquisition, creation, preservation, rehabilitation, and restoration of land for Recreational use. • Acquisition, creation, preservation, and support of Community Housing • Rehabilitation and restoration of Open Space and Community Housing that have been acquired or created using monies from the fund CPA funds may not be used for maintenance or the use of land for a stadium, gymnasium, or similar structure. For examples of projects and additional information, go to: www.communitypreservation.org. Applicants must be able demonstrate a clear need for the use of public funds for their project. The CPC may recommend grants for the planning phase of projects where sufficient information is included in the application concerning the sources of funding that will be available after the planning phase is completed. The Brewster Community Preservation Committee (CPC) encourages applications that address as many of the following general criteria as possible: • Contribute to the preservation of Brewster’s unique character • Help implement the Vision Plan and other CPC related town planning documents • Enhance the quality of life for Brewster residents • Serve more than one of the four CPA purposes • Save resources that would otherwise be threatened • Serve a currently under-served Town population • Demonstrate practicality and feasibility, and ability to implement within budget • Demonstrate a positive cost/benefit relationship • Leverage additional public and/or private funds • Preserve, enhance or better utilize existing Town resources • Receive endorsement by other Town committees and the Brewster public at large 2 Community Preservation Committee Application rev. 09/22/21 Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 x1149 APPLICATION FOR COMMUNITY PRESERVATION ACT FUNDING Date Application Submitted: December 3, 2021 Name of Project Applicant: Donna J. Kalinick, Assistant Town Administrator Name of Co-Applicant(s), if applicable: Name of Contact Person: Donna J. Kalinick Contact Person’s Mailing Address: 2198 Main St. Brewster MA Contact Person’s Daytime Phone Number: 508-896-3701 X1130 Contact Person’s email Address: dkalinick@brewster-ma.gov Proposed Project Name: Brewster Housing Coordinator Project Address (or assessor’s parcel ID): Project Synopsis: In 2017, the Town with the support of Community Preservation and as a key recommendation of the Brewster Housing Production Plan (HPP), hired a part-time Housing Coordinator. The Housing Coordinator position has been the number one key to the success of the Brewster Housing Program. The Housing Coordinator supports the Housing Trust and Housing Partnership, provides direct services to residents and works on the strategies and goals of the HPP. Working in conjunction with Town Administration, the Housing Coordinator has been instrumental in multiple housing initiatives, both in the development and support of community housing. This request is for the CPC to fund the position at 30 hours and the Town to fund the benefits for the position. The request is for an increase in 5 hours from 25 to 30 hours, due to the increased number of housing initiatives and support services that the Town is providing. The partnership between CPC and the Town to continue to fund this critical position demonstrates one of the many partnerships that have helped collectively move our housing program forward successfully. Category: ☐ Open Space ☐ Historic Preservation ☐ Recreation ☐ X Community Housing CPA funding requested $66,900.00 Total Cost of Proposed Project $ 89,150.00 PROJECT DESCRIPTION Please describe your project, answering all of the following questions in the order presented. Applications will be considered incomplete if all requested information is not provided. Include supporting materials (maps, diagrams, photos, etc.). Please number pages of application. Form fields are provided after each question for your convenience. If you need more room, you may provide additional information via separate documents/attachments at the end of the document. Please do not provide any documentation via on-line links, as the committee will not be checking for updates. Be as concise as possible. 1.Project Description: Describe the proposed project. Is this part of a larger project or an ongoing project? CPC funds have supported the Housing Coordinator position since 2017 when the position was created at 19 hours weekly. In the 3rd year of the position and due to the growth of the housing program, the position was increased to 25 hours a week. CPC continued to fund the salary portion of the housing coordinator and the Town funds the benefits portion of the position. Now in the 5th year of the housing coordinator position and the housing program, it is critical that the position continue to be funded and we increase the weekly hours to 30 to meet the growing housing needs. The housing program is also supported by the efforts of the Assistant Town Administrator. The Housing Coordinator and Assistant Town Administrator work closely on housing development and support services for residents. It is the hope of the Housing Program that the new Town Planner will also play a critical role in the housing program's continued growth and success. This coming year will be very important as we update our Housing Production Plan and outline the new 5 year goals for the Housing Program. The Housing Coordinator will play a key role in this process. 2. For Historic Preservation projects: Attach proof of listing on the State Register of Historic Places or a letter from the Brewster Historical Commission indicating that the resource has been determined to be significant in the history, archaeology, architecture, or culture of Brewster. Please note that rehabilitation projects must comply with the Secretary of the Interior Standards for Treatment of Historic Properties. Additional information and analysis will be needed for projects submitted by churches/religious organizations to determine if they comply with the SJC’s Caplan vs. Town of Acton decision. 2.CPA Goals/Criteria: Describe how this project accomplishes the goals and objectives of the CPA (refer to the attached general and issue-specific criteria and identify which of these apply to the project). X Increase the supply of year-round affordable rental housing for all types of households, such as young singles and couples, families, and seniors: The Housing Coordinator has worked in the last 18 months on several housing developments that will address rental needs: Brewster Woods, 30 units, all deed restricted and open to all ages to be completed in July 2022; Serenity Brewster- 132 units of 55+ rental housing, 20% affordable deed restricted to be completed June 2022; Millstone Road Community Housing 16+ acres of municipal land, RFP issued for up to 90 bedrooms of rental housing up to 80% of the area median income (AMI) open to all ages. x Build support for addressing housing needs through partnerships with conservation groups and non- profit and for-profit developers: The Housing Coordinator has built key relationships with town groups and committees and regional housing groups. A key example of a non-profit developer relationship is demonstrated in Brewster Woods which is being developed by the non-profit, Preservation of Affordable Housing (POAH). A key example of a for-profit partnership is Serenity Brewster. The Housing Coordinator has shepherded the Local Action Unit process to have the affordable units counted on the Town's subsidized housing inventory. The Housing Coordinator and Housing Program continue to outreach to conservation groups to seek opportunities for a housing/open space project. x Create housing that is affordable and appropriate for very low-income seniors and people with Disabilities: The Housing Coordinator has been instrumental in the redevelopment of the former Wingate Nursing Home and Assisted Living Facility to create 132 units of senior rental housing of which 27 are deed restricted affordable. This re-development represents the best re-use of an existing large facility in town, located near a bike trail and has opened options for seniors in our community to downsize to rental housing that is both big A and little A affordable. The Housing Coordinator has worked with Latham Schools on their plan to develop rental housing for students in transition. x Increase local capacity to plan, advocate for, and create affordable housing, preserve the affordability and condition of existing affordable units, and monitor affordable housing restrictions: The Housing Coordinator has made key relationships with local housing organizations, such as Housing Assistance Corporation and Community Development Partnership, participating in regional work groups such as the Rental Assistance work group. At the same time, the Housing Coordinator has fostered key relationships on the state level with the Department of Housing and Community Development (DHCD) and Citizens Housing and Planning Association (CHAPA). The Housing Coordinator has been working diligently on the preservation of units that are on the Town subsidized housing inventory (SHI), to preserve and rehabilitate them. The Housing Coordinator also worked with the Latham Schools and DHCD to preserve (3) units that were due to be removed from the Town SHI. x Increase the variety of mixed-income housing choices in Brewster, particularly in or near commercial areas in order to support Brewster’s economy and accommodate household growth: The Housing Coordinator continues to support the new town ADU bylaw, work with the Chamber of Commerce and local businesses on housing issues and provide education to town residents and committees about the housing challenges that we face that have been exacerbated by the pandemic. There is a great need to address zoning in Brewster in order to allow more options, particularly top of the shop housing. x Provide at least 10% of Brewster’s year-round housing units as affordable housing in order to meet local and regional needs: Brewster Woods and Serenity Brewster will come onto the town's SHI in 2022. This will add 57 units to our SHI and will put the Town over 6% of the SHI goal of 10%. This will enable the Town to apply for certification for 1 year during which we will enter Safe Harbor. x Ensure long term affordability: The Housing Coordinator worked with Latham Schools and DHCD to preserve (3) units that were due to be removed from our SHI. The Housing Coordinator has a dossier on each unit on our SHI and makes sure when possible, they are converted to a universal deed rider which provides assurance of the long term affordable status. x Commit to a resident selection process that promotes diversity and does not include a local preference. The Housing Program with the support of the Housing Partnership sponsored a Fair Housing and Local Preference forum in 2021, with the assistance of Mass Housing Partnership. The goal was to educate and open a conversation about critical decisions around fair housing and local preference. The Housing program has recommended local preference of 50% for Serenity Brewster where the past practice has been 70%. It is important that we continue to have discussion about these decisions for the community. 4. Community Benefits: What are the community benefits of the project? The Housing Coordinator holds open hours for residents. The number of calls, inquiries, and requests for support has risen to over 50 monthly. The Housing Coordinator is also serving in a support role for the Town Covid relief fund. The Housing Coordinator is the face of the Brewster Housing program and is widely considered a resource on the Cape for other town's and regional housing agencies. It is clear that the success Brewster has had in it's housing program is due to the establishment of a housing coordinator as a town position. In the past 18 months, the Town has established a rental assistance program and received Community Development Block Grant funds for housing rehabilitation and child care. Both of these programs have a direct service impact on our residents. 5. Community Support: What is the nature and level of support for this project? Include letters of support and any petitions. Letters of support are included from the Select Board, Affordable Housing Trust and Brewster Housing Partnership. Town Administration fully supports the Housing Coordinator and the Brewster Housing program. 6. Timeline: What is the schedule for project implementation, including a timeline for all milestones? Please identify any special timing considerations for the project’s implementation. If this is part of a larger project, is it phased? What is the timeline for the entire project? Funding is requested for Fiscal Year 23. 7. Credentials: What are the qualifications and relevant experience of those undertaking the project? The housing coordinator undertakes ongoing education from the State and regional housing community and participates in state and regional housing peer groups. Housing is a complicated and changing field that requires constant education. The Brewster Housing Coordinator works collaboratively to achieve housing goals in Brewster and on the Cape. Examples of the work of the Housing Coordinator are attached. 5 Community Preservation Committee Application rev. 09/22/21 8. Budget/Need for Public Funds: What is the total budget (sources of funds and uses/expenses) for the project and schedule for expenditure of CPA funds? All sources of funds and expenses must be clearly identified. Provide the basis for cost estimates whenever possible. (Note: CPA funds may not be used for maintenance.) The CPA funds are requested to fund an increase from 25 to 30 hours for the position. The request is at the projected FY23 rate. The Town will fund the benefits portion of the position which includes health and life insurance and retirement and employment benefits. The FY23 benefit rate is estimated in this application based on the FY22 actuals. If this is part of a larger project, what is the budget for the entire project (sources of funds and expenses/ uses)? Clearly identify what additional funding sources are available, committed, or under consideration and why public funding would be appropriate. Include copies of commitment letters, if available, and describe any other attempts to secure funding for this project. Provide the most recent audited financial report or if none available, an applicant generated financial report that includes a balance sheet and operating budget. Town-sponsored projects must demonstrate why the project cannot be funded through the Department’s or Committee’s budget. 6 Community Preservation Committee Application rev. 09/22/21 9. Maintenance: If ongoing maintenance is required for your project, who will be responsible for maintenance and how will it be funded? 10. Site Control and Appraisal: If the project involves acquisition of real property, provide evidence of site control (deed, purchase and sale, option, etc.). In addition, provide an appraisal of the property’s value by a state licensed appraiser using customary appraising techniques. The CPA does not allow funding for acquisitions if the acquisition price is greater than appraised value. 7 Community Preservation Committee Application rev. 09/22/21 Town of Brewster Community Preservation Committee CATEGORY SPECIFIC CRITERIA (Identify which of the following criteria apply to your project.) Open Space Proposals o Permanently protect important wildlife habitat, including areas of significance for biodiversity, diversity of geological features and types of vegetation, contain a habitat type that is in danger of vanishing from Brewster or preserve habitat for threatened or endangered species of plants or animals. o Provide opportunities for passive recreation and environmental education. o Enhance or protect wildlife corridors, promote connectivity of habitat and prevent fragmentation of habitats. o Provide connections with existing trails or potential trail linkages. o Preserve scenic views or border a scenic road. o Protect drinking water quantity and quality. o Provide flood control/storage. o Preserve important surface water bodies, including wetlands, vernal pools or riparian zones. o Preserve priority parcels in the Town’s Open Space Plan/maximize the amount of open land owned by the Town of Brewster. Historical Preservation Proposals x MANDATORY: Must be on the State Register of Historic Places or have a letter from the Brewster Historical Commission indicating that the resource has been determined to be significant in the history, archaeology, architecture, or culture of Brewster. x MANDATORY: Project must meet Secretary of the Interior Standards for rehabilitation and/or restoration of Historic Preservation Properties. x MANDATORY IF REQUEST IS FROM A CHURCH/RELIGIOUS ORGANIZATION: The project must satisfy the analysis outlined by the SJC’s Caplan vs. Town of Acton decision. o Protect, preserve, enhance, restore and/or rehabilitate historic, cultural, architectural or archaeological resources of significance, especially those that are threatened. o Protect, preserve, enhance, restore and/or rehabilitate town-owned properties, features or resources of historical significance. o Protect, preserve, enhance, restore and/or rehabilitate the historical function of a property or site; o Demonstrate a public benefit and/or public access, or o Otherwise provide permanent protection for maintaining the historic resource. o Project site should not be privately owned unless there is demonstrable public access and benefit. Community Housing Proposals x Increase the supply of year-round affordable rental housing for all types of households, such as young singles and couples, families, and seniors. x Build support for addressing housing needs through partnerships with conservation groups and non- profit and for-profit developers. x Create housing that is affordable and appropriate for very low-income seniors and people with disabilities. x Increase local capacity to plan, advocate for, and create affordable housing, preserve the affordability and condition of existing affordable units, and monitor affordable housing restrictions. x Increase the variety of mixed-income housing choices in Brewster, particularly in or near commercial areas in order to support Brewster’s economy and accommodate household growth. x Provide at least 10% of Brewster’s year-round housing units as affordable housing in order to meet local and regional needs. x Ensure long term affordability. x Commit to a resident selection process that promotes diversity and does not include a local preference. 8 Community Preservation Committee Application rev. 09/22/21 Recreation Proposals o Support multiple active and passive recreation uses. o Serve a significant number of residents and visitors. o Expand the range of recreational opportunities available to all ages of Brewster residents and visitors. o Benefit other Brewster committees providing recreational resources to residents. o Promote the use of alternative corridors that provide safe and healthy non-motorized transportation. o Promotes or enhances accessibility. (Please elaborate in application.) 9 Community Preservation Committee Application rev. 09/22/21 Town of Brewster Community Preservation Committee APPLICATION REVIEW AND APPROVAL PROCESS Step 1 – Complete the application (with numbered pages) and submit with all attachments either: • Electronically to cpcmeeting@brewster-ma.gov, or • Deliver a thumb drive containing the complete application with all attachments* • to: Community Preservation Committee Town Hall 2198 Main Street Brewster, MA 02631 • *Do not submit access to additional documentation via links as the committee will not be checking for updates. Step 2 – Community Preservation Committee Review and Public Comment A. Application Review: The Brewster Community Preservation Committee (CPC) will review submitted applications to determine whether: • Proposed project is eligible for Community Preservation Act funding after review by Town Counsel. • The application, including the project description and any supporting documentation, is complete. • The application is sufficiently developed in terms of work plan and timely for further consideration. When necessary, the CPC will ask applicants to provide additional information, and the CPC may accept modifications to the original proposal based upon that information and/ or discussions with the CPC. B. Project Review Guidelines are as follows: • When the CPC has determined that the 3 criteria in the application review process listed above (A) have been satisfied, the CPC will refer an application to the appropriate committee for review and comment: • Historic Preservation applications will be referred to the Brewster Historical Commission for review and recommendations. • Community Housing applications will be referred to the Brewster Housing Partnership for review and recommendations. • Recreation applications will be referred to the Recreation Commission for review and recommendations (unless the application originated with the Recreation Commission). • Open Space applications will be referred to the Open Space Committee for review and recommendations (unless the application originated with the Open Space Committee) C. Public Comment – The CPC will seek public comment on proposed projects at regular scheduled meetings. D. CPC Recommendation – After Application Review (A), Project Review (B) and Public Comment (C), the CPC will make recommendations, pro or con, on all applications and will 10 Community Preservation Committee Application rev. 09/22/21 notify applicants of the CPC’s determination. Applications that are approved will be recommended in the form of warrant articles to be voted on at the next Town Meeting. The Brewster Community Preservation Committee (CPC) will make a recommendation to Town Meeting for warrant articles that seek Community Preservation funds only if satisfactory information is received from a project applicant indicating that: 1. Sufficient funds will be available to complete the project(s). 2. Every application shall include a project budget with a list of project sources and uses/expenses of funds and a schedule for completion. 3. The source and estimated value of any expected ‘in-kind’ contributions shall be specified. 4. The Brewster CPC may decline any application that is not responsive to these requirements. 5. The CPC will establish the preliminary terms and conditions for any recommended grant as part of its vote to recommend it. 6. Specific terms and conditions/requirements will be contained in the conditional award letter from the CPC. Step 3 – Town Meeting Approval. Town Meeting has the final authority to award funds from Brewster’s Community Preservation Fund. Should Town Meeting vote approval, for non Town-sponsored awards, a Grant Agreement will be executed between the Town and the applicant that will incorporate the terms and conditions included in the award letter among other items. No CPC funds shall be expended until the Grant Agreement is fully executed. Step 4 – Funding and project oversight by the Community Preservation Committee • Funding will be available following Town Meeting, subject to submission of documents, including the Grant Agreement if necessary, as required by the Community Preservation Committee. • In general, the Town and CPC will execute a grant agreement with the applicant that will describe, among other issues, the conditions for CPC disbursement of funds, including any funds held back until project completion. The CPC must review and approve all agreements. • Historic Preservation projects will require monitoring to ensure that work meets the restrictions as outlined in the Secretary of the Interior Standards for Historic Properties. • In general, grant agreements will require that the project be completed and CPC funds expended within two years. • The CPC will appoint one of its members as the liaison for each approved project. The liaison will frequently be in contact with persons responsible for each project and will require regular reports in person and/or in writing to the Committee. The liaison will also provide the initial approval for any project funding request. • Two sets of bills must be submitted directly to the CPA Administrative Clerk (one original for the Town Accountant and one copy for the CPA Committee files). These must be approved/initialed by the Committee Clerk/Treasurer prior to being submitted to the Town Accountant. Step 5 – Final Report after project completion. The Community Preservation Committee requires a final grant report. The Committee reserves the right to withhold some funds until a final report is received and approved by the Committee. 11 Community Preservation Committee Application rev. 09/22/21 .`0 01111lIIIIllml, ig,cia Wei*. . I! I 1 g. �t 1 1: o I `'.1 m '' -_- . w /0/4lmnlpulNl0� November 29, 2021 Town of Brewster Ms. Faythe Ellis, Chair Community Preservation Committee Brewster Town Hall 2198 Main Street Brewster, MA. 02631 Faythe: 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator As part of the Board's 2022/2023 Strategic Planning process, Housing was once again identified as a priority goal. Brewster is very fortunate to have a Housing Coordinator, thanks to the tremendous support of the Community Preservation Committee. We, as a Town, have made great strides in the creation, acquisition, support and preservation of community housing, in large part due to the efforts of our Housing Coordinator. The Housing crisis has been exacerbated by the pandemic and we need to double down on our efforts around housing. The availability of stable and affordable housing supports town residents, businesses and helps to create a sustainable and well-rounded community. We hope that the Community Preservation Committee and our residents will continue to financially support the vital position of Brewster's Housing Coordinator. The Board has shown its' commitment for this position by funding the benefits portion of the position. Together, we can collaborate to continue the critical housing work outlined in the Housing Production Plan, the Vision Plan and our Strategic Planning Process. Thank you for all you and your committee do for the Town of Brewster. cselet.eafit Cindy Bingham, Chair Brewster Select Board Doc ID: 78a999ed89d70246f102ac8555550f05009220f3 Brewster Housing Partnership 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 November 18, 2021 Faythe Ellis Chair -Community Preservation Committee Brewster Town Offices 2198 Main Street Brewster, MA 02631 Re: Town of Brewster Housing Coordinator Position Office of: Board of Selectmen Town Administrator Dear Faythe, On behalf of the Brewster Housing Partnership (BHP), I wish to express our support of continuation of funding for the Housing Coordinator Position for the Town of Brewster. The Housing Coordinator position has helped our Local Housing Partnership and the Town to advance projects, programs and actions by coordinating the activities of many stakeholders, who could not accomplish these things without her constant attention. In the next year, the BHP will assist with the update of our Housing Production Plan which has served as the guidebook for decisions in the town housing program. We are fortunate to work hand in hand with our Housing Coordinator on this update and other important housing initiatives, including providing continued education and outreach on important housing related topics. The Housing Coordinator has provided critical support to our residents, particularly during the pandemic which has made the housing crisis on the Cape even more urgent. Having a caring and compassionate Housing Coordinator has given many people hope when they have had very little. In addition, the BHP wishes to express our deep respect and appreciation of the Community Preservation Committee for your good work and support of housing issues that are so important to our Community. None of these things would happen without your help! Sincerely, Ji' iarf Douglass, Chair Brewster Housing Partnership December 2, 2021 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Ms. Faythe Ellis, Chair Community Preservation Committee Brewster Town Hall 2198 Main Street Brewster, MA. 02631 Chair Ellis: Office of: Select Board Town Administrator Housing Trust The Brewster Housing Trust supports continued Community Preservation funding for the Housing Coordinator position. In the past year, the Brewster Housing Trust with the help of the Housing Coordinator has worked diligently on preparing and issuing a Request for Proposals for our Millstone Road Community Housing Parcel. The Housing Coordinator has also guided the Trust in updates to our Rental Assistance program and acts as a liaison for the Covid19 Relief Fund. The Housing Coordinator continues to move us forward on the work to preserve homes on our Subsidized Housing Inventory (SHI) with Community Preservation (CPC) funds. The Trust relies on the expertise and guidance of the Housing Coordinator in both Trust led and other Town housing initiatives. The work that will be accomplished in the upcoming year is critical as we update our Housing Production Plan which has served as the guidebook for our housing program in Brewster. Additionally, the Housing Coordinator plays a key role in providing hands on housing support to our residents. We hope that the Community Preservation Committee will continue to financially support the vital position of Brewster's Housing Coordinator. We look forward to our continued partnership with the CPC to discuss how we can all work best together to further our collective housing goals. Thank you for all you and your committee does for the Town of Brewster. Tim Hackert, Chair Brewster Housing Trust Brewster Housing: Building a strong foundation to support affordable housing development FEBRUARY 3, 2021 JILL SCALISE, BREWSTER HOUSING COORDINATOR DONNA J. KA LINICK, ASSISTANT TOWN ADMINISTRATOR, BREWSTER MAHT Jill Scalise, Brewster Housing Coordinator Donna J. Kalinick, Assistant Town Administrator & Trust Member Guidance & Support from: Peter Lombardi, Town Administrator Ryan Bennett, Town Planner Brewster Housing Trust & Housing Partnership Today’s Presentation: Building a strong housing foundation u Have a vision: Participatory processto create Production & Vision Plans u Follow guidance from plans & usedata for shared understanding u Continual community engagement &partnership development u Staff support & collaboration u Results u Questions? In the beginning….. Housi ng Production Plan 2017 u Consultant produced, supported by a grant from the Cape Cod Commission u Two public workshops in Fall 2016 u Small group interviews u Brewster Housing Partnership, Community Preservation Committee & Town officials u Approved Summer 2017 Brewster Vision Plan 2018 u Brewster Vision Advisory Group u Community Workshops June & October 2017 u Paper & online public survey February 2018 (1,275 people) u Community workshop May 2018 u Approved 2018 Built upon a strong foundation… Community Engagement Listening Working Together Housing Production Plan Priority Needs u Low income rentals forfamilies u Rentals for singles u Subsidized rentals forelderly u Acquisition &rehabilitation ofsubstandard housing Housing Production Plan Goals 1.Rental housing 2.Partnerships 3.Seniors & people with disabilities 4.Increase local capacity 5.Variety of housing choices 6.Housing rehabilitation assistance 7.10% statutory minimum Brewster Vision Housing Goals u Provide more affordable, safe and accessible rental and home ownership housing options at different price points, particularly for single people, young families and our older population. Achieve the state’s 10% affordable goal by 2025 u 1. Promote housing choices to allow families to live, work and prosper u 2. Provide opportunities to address the varied housing needs of Brewster’s aging population u 3. Address the housing needs of the Town’s year-round & seasonal work force USE OF HOUSING PLAN, VISION PLAN AND DATA: TO GUIDE AND IMPLEMENT OUR HOUSING PROGRAM, TO CREATE A SHARED UNDERSTANDING & TO TIE HOUSING TO THE BIG PI CTURE Brewster Demographics: When did Brewster grow? Brewster population over time Data source: U.S. Census Bureau, American Community Survey, 2012-2016 Brewster ’s school enrollment has declined School-aged children by school type % of HouseholdsAlmost 1/3 of households in Brew ster are cost burdened Cost Burden 100% 75% 50% 25% 0% Not Cost Burdened (0-29% of income towards housing) Cost Burdened (30% or more of income towards housing) Data source: U.S. Census Bureau, American Community Brewster Survey, 2012-2016 Of All Brewster’s Housing Units, 43% are Vacant (Seasonal) Units Brewster's Year-'Round Owner, Renter and Vacant (Seasonal) Housing Units 50.0% 45.0% 40.0% 35.0% 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% Owner-occupied Renter-Occupied Seasonal (vacant) From 2010-2015 Brewster lost 456 year-round housing units & gained 503 second homes Data Resources Mass Housing Partnership: Center for Housing Data & DataTown www.mhp.net/about-us/data Cape Cod Commission: Housing Market Analysis www.capecodcommission.org/housing Housing Supply Strategy GUIDING BREWSTER’S HOUSING PROGRAM down of Brewster, MA Housing Production Plan Implementation Strategies Implementation Strategies Responsible Entities Time Frame Pg. # Lead 1 Support Regulatory Reform #1 Amend the Zoning Bylaw to facilitate _t trCotlurl of cLt.n ur y apartments Planning BHP HC Approved TEA 12/18 . �" 65 #2 Make it as easy as possible to create apartments over commercial space in business -zoned areas (sum as the Village Business Disvia and Underpass Road.) Planning BHP HC Approved TM 12/18 65 #3 Allow small affordable units on nonconforming lots that are otherwise unbuildable. Planning HC, ZBA, Building Commis sioner (In process) Habitat & Medium/ Longterm 65 #4 Provide effective incentives to create affordable housing. (e.g., by providing for multifamily dwellings with realistic density & in exchange, requiring affordable units, or requiring proposed buildings over a certain size to include affordable housing as a condition of approval.) Planning HC Medium/ Long term 66 #5 Overhaul & update existing, underutilized provisions (such as Section 139-35.2, Major Residential Development or Section 179-36, Planned Residential Development, in order to encourage a mix of residential uses, including affordable units.l Planning HC Medium/ Long term 66 #6 Remove local barriers to reusing & redeveloping existing properties for affordable housing. Planning (PB) HC ZBA Ongoing/ Wingate ZBA & PB 10/20 66 Funding & Assets #7 Establish a Municipal Housing Trust by adopting the provisions of G.L. c. 44,$ 55C. HC & Select Board BHP CPC Created TM 5/18, CPA funds $100,000 TM 12/18 66 #8 Explore possibilities for local property tax incentives to help fund the creation and preservation of affordable housing. HC, BAHT & Select Board BHP Ongoing (In process) 5100,000 Free Cash to Trust 2019 67 #9 Work with nearby communities on the Cape by pooling CPA funds & other revenue to construct affordable housing in suitable locations throughout the region & meet regional needs. HC, BAHT & CPC Select Board & BHP Ongoing (in process) 68 #10 Develop & carry out a plan to preserve Brewster's existing affordable units, especially SHI units with restrictions that expire in the next few years. HC BAHT BHP CPC In Process CPC funds $500,000 TM 11/19 68 #11 Advocate for adoption of special legislation to create a seasonal rentals excise. Select Board BAHT & HC BHP MA passed Legislation 12/18 69 Education & Advocacy #12 Create a Housing Coordinator position_ Select Board & Planning BHP CPC Hired July 2017 CPA funds 69 #13 Develop a comprehensive housing education plan. HC BHP BAHT Forum May 2019 Ongoing (in process) 69 Local Policy & Planning Strategies #14 Make good use of 4013 as a vehicle for creating affordable housing. BHP BAHT & HC Select Board ZBA Ongoing Brew. woods Nab.tat 70 815 Develop an asset management plan for Town- owned property, including criteria for making surplus property determinations. Select Board BAFIT & HC Vision Sessions 2017-8, Planning Medium term & ongoing (IdentifieatiOn in Process) 70 #16 Recognize local government's responsibility for fair & affordable housing in Brewster, and lead by example: reduce the potential for disparate impact on protected classes. HC & BAHT BHP & Select Board Ongoing (in process) Training 3/21 70 Notations: BAHT- Brewster Affordable Housing Trust BHP- Brewster Housing Partnership Committee CPC- Community Preservation Committee In process- Areas where the Housing Coordinator, and others, have been actively working. HC- Housing Coordinator TM- Town Meeting ZBA- Zoning Board of Appeals Accomplishments Highlighted Additionally - Housing Production Plan certified- November 2018 —April 2019. Brewster Buy -Down program overhauled and 3 homes purchased with buy -down funds. Rental Assistance Program- $75,000 Housing Trust funding (CPA funds) Housing Supply Strategies Accomplishments u Housing Coordinator Hired July 2017, CPA funds u Municipal Affordable Housi ng Trust Created 2018, CPA & Town funds u Use Chapter 40B to create affordable housing Habitat For Humanity (14 homes)CPA funds Brewster Woods (30 rental units) CPA funds u Accessory Dwelling Units (ADUs) Approved Town Meeting 12/18 u Apartments over commercial space (ACDU) Approved Town Meeting 12/18 Housing Supply Strategies Actively addressing and on-going u Redevelop Existing Properties Former nursing home to Serenity Brewster (131 units, age 55+) u Preserve existing affordable units Received $500,000 CPA Funding u Comprehensive housing education plan Held Housing Forum u Review Town-owned property Millstone Property: Community Engagement Sessions. Drafting RFP u Fair and affordable housing Local Preference & Fair Housing Educational Forum 3/25/21 with MHP Community Engagement Outreach, Collaboration & Partnerships Town Entities (Working Together) u Town Hall: Housing Office, Administration,Building and Planning Department u Community Preservation Committee u Council on A ging u Housing A uthority u Housing Partnership u Housing Trust u Select Board, Planning Board, ZBA, &Finance Committee Community u Brewster Community Network (BCN) u Chamber of Commerce u Conservation Trust, Ponds Coalition u Faith Community u Public: Newspapers, Website u Realtors u Schools, Parent Teacher Org. (PTO) u Local Non-profits Time Intensive Requires Listening Building Relationships Building Trust Building Shared Vision Requires Staff Support Support & Collaboration (Sometimes it’s hard and you need support too!) u Have a teammate u Take advantage of available resources u Trainings, MHP, CHAPA (Citizens Housing & Planning Assoc.), local organizations u Internet, v irtual events u Learn from and with one another (especially your neighbors) u Lower Cape Peer Group, Making the Case for Affordable Housing u Ask for & share information u Have targeted requests to best utilize expertise of staff and local experts u Value people’s time and knowledge Results: Board members PowersBrewster Affordable Housing Trust Created MAHT in 2018 and dissolved an existing affordable housing fund. $88,000 was transferred to new MAHT. • Select Board • Housing Partnership • Community Preservation Committee • Planning Board • Town Administrator or designee • Citizens at large (2) • Allocations over $50k subject to Select Board approval Brewster created goals Mission statement Goals w/priority initiatives Community Housing Forum Brewster Affordable Housing Trust Recent & Present Activities Connect with Housing & Vision Plan Follow Mission & Goals u Millstone Property (CPAfunds) u Subsidized HomePreservation (CPA funds) u Home Rehabilitation (CDBGgrant application) u Rental Assistance(CPAfunds) u Joint meetings with BHP,CPC, ongoing education u Funding from Town & CPA Millstone Community Housing u 16+ acres of Town owned land designated for community housing. CPA funds used to purchase access parcel. Housing Trust overseeing process. u Pre-feasibility study complete (MHP Grant) u Included three community engagement sessions. The Trust paid to hire a consultant to lead the sessions and online surveys. Work continued into and through Covid emergency. (Used CPA funds for community engagement) u Outreach & Communication: website, letter, updates, etc. u Additional: Watershed Study u Based on abutter concerns (paid for by Trust, CPA funds) u Drafting Request For Proposals (RFP) with MHP assistance u Up to 90 bedrooms, rental units Millstone Road Land Parcel (98-12) Property Timeline 16+ ACRES OF TOWN -OWNED LAND DESIGNATED FOR COMMUNITY HOUSING o O O N 6/2004: Court judgment transfers the property to Town of Brewster. O O N 1 2006-2013: Work done includes survey, investigation of deed, and possible access to Millstone land parcel. O N N O N i =---------------------------------------------= o 0' 6/1994: Town of Brewster files Tax Lien Conversion Case in Land Court. BARRET] BOH LER I I Y 0 O O 0 11/2005: Special Town Meeting vote authorizes Board of Selectmen to investigate ownership of the Town's interests in 8 parcels of land (including 98-12) for the purpose of constructing affordable housing, or for the sale with proceeds reverting to the town's Affordable Housing Fund. $10,000 is allocated for professional services. MHP O O N 10/2019-6/2020: Community engagement includes 3 community input sessions, and 2 online surveys. The Trust, with guidance from the Housing Plan and help from MHP & Barrett Planning, determines community housing goals for the property. 9/2020: Completion of Bohler Feasibility Study. 12/20: watershed Study. • O N O N 5.••••••-•••• N O 5/2018: Brewster residents approve the transfer of Millstone land parcel 98-12 for community housing purposes, and the use of CPA funds to purchase 0 Millstone Road (99-1) for community housing purposes. 7/2018: Town purchases 0 Millstone Road (access parcel). 12/2018: Select Board signs grant agreement with MHP for pre - development feasibility study and assigns management of the project to the Brewster Affordable Housing Trust. 7/2019: An initial report by Bohler Engineering states that "an affordable housing development appears to be a feasible project at this location with limited constraints." Habitat for Humanity Paul Hush Way 14 homes complete Over 1.3 million in CPA funds to purchase land and build homes Town staff involvement & support throughout process Upcoming: LIP application for 2 homes on land donated by Brewster resident. Brewster Woods (Rental) u 30 apartments: affordable 1, 2 & 3 bedroom u Housing Authority property, RFP & lease u $550,000 in CPA funding approved May 2017 u Received Comprehensive Permit April 2018 u Denied DHCD 1st funding round, project changes Summer2019, Approved for LIHTC in 2nd Funding round, Winter 2020 u MassWorks State Grant received 1.68 million dollars Fall 2019 u $250,000 HOME funds approved u Site Work began 12/20, intense oversight by Ms. Kalinick u Coordination of numerous Town departments & developmentteam. Bi-weekly meetings. u Preservation of Affordable Housing (POA H) & HousingAssistance Corporation (HAC) Serenity Brewster Redevelopment of empty site to 131 units of age 55+ rental housing u A ssisted living & nursing home closed in 2019. u Several potential buyers looked at property &talked with Town. Cape Cod Commission DRI (Dev.Reg. Impact) requirement 10% affordable. u Purchase & Sale Agreement Elevation FinancialGroup, 2020. u Outreach with Town, Housing Partnership andHousing Trust. A greed to 20% affordable units &work with Town to place units on SHI . u Zoning Use Variance granted by the ZBA. 10/20 u Completed Site Plan Review with Planning Board,sale of property closed. 10/20 -12/20 u Working on Local A ction Unit (LAU) application forrental units. Regular meetings: Town staff &Elevation. (A dministration, Building, Housing, Legal) Accessory Dwelling Unit (ADU) Bylaws & Accessory Apartments u Brewster Housi ng Partnership examined ADU Bylaws (Fall 2017 – Spring 2018) u Received a grant for technical assistance to assess and amend ADU bylaws. (Winter 2018) u Sent to Planning Board (First held a Listening Session, then normal process)(Summer 2018) u Robust outreach: Spoke at Realtors, Chamber of Commerce, Council on Aging, BCN. Advocates also did outreach. Many conversations! (Fall 2018) u Passed easily at Town Meeting (Fall 2018) u Building Dept., Planning Dept., Housing & ZBA work together on implementation. u Building Dept. handout describes process for residents, available online. u At least 16 Accessory & ADUs have been approved or permitted since March 2019. Questions? Jill Scalise jscalise@brewster-ma.gov 508-896-3701 ext. 1169 Donna J. Kalinick dkalinick@brewster-ma.gov 508-896-3701 ext. 1130 BREWSTER AN D CAPE-WID E REN TAL &MO RTGAGE ASSISTAN CE 1 0 0 % o nline applic atio n Ac c e ss funds allo c ate d fo r the To w n o f Bre w ste r – plus state , fe de ral and private ly funde d pro grams – w ith o ne applic atio n. O n e s e c u r e , 100% o n lin e a p p lic a t io n g ive s yo u a c c e s s t o s e ve r a l r e n t a l a n d m o r t g a g e a s s is t a n c e p r o g r a m s , in c lu d in g : RAFT (Re s id e n t ia l As s is t a n c e fo r Fa m ilie s in Tr a n s it io n ) ERM A (Em e r g e n c y Re n t a l a n d M o r t g a g e As s is t a n c e ) O u r p r iva t e h o m e le s s p r e ve n t io n p r o g r a m s a n d fu n d in g O u r n e w W o r k fo r c e H o u s in g Re lie f Fu n d To w n o f Br e w s t e r r e n t a l a s s is t a n c e (fu n d s fo r b o t h ye a r -r o u n d a ffo r d a b ilit y a n d e m e r g e n c y C O VID -19 a s s is t a n c e ), p r o vid e d b y t h e Br e w s t e r Affo r d a b le H o u s in g Tr u s t w it h C o m m u n it y Pr e s e r va t io n Ac t fu n d s W e a r e c o m m it t e d t o k e e p in g o u r c o m m u n it y s a fe ly h o u s e d . Pa r t o f t h is m e a n s r a p id a c c e s s t o r e n t a l a n d m o r t g a g e a s s is t a n c e . O u r s t a ff is t r a in e d t o w o r k r e m o t e ly w it h c lie n t s t o d e t e r m in e t h e p r o g r a m s t h a t a r e t h e b e s t fit fo r t h e ir p a r t ic u la r s it u a t io n , o r t o h e lp c lie n t s n a vig a t e s ys t e m s t h a t a r e a lr e a d y in p la c e . If yo u o r s o m e o n e yo u k n o w n e e d s h e lp w it h t h e ir r e n t o r m o r t g a g e , p le a s e t e ll t h e m t o c o n t a c t H o u s in g As s is t a n c e t o d a y. Th e r e a r e 15 t o w n s o n t h e C a p e , b u t ju s t o n e lo c a l h o u s in g a s s is t a n c e a g e n c y t h a t s e r ve s t h e m a ll. C a ll 508-771-5400 Em a il h a c @h a c o n c a p e c o d .o r g To a p p ly, p le a s e vis ithaconcapecod.o r g /p r o g r a m s /h o m e le s s -p r e ve n t io n FACT SHEET Brewster Rental Assistance Program including COVID Emergency Rental Assistance Goal: To provide economic assistance for affordable rental housing with social support services to bridge households and assist them in accessing and maintaining market, and affordable, long term housing options. Additionally, to support COVID impacted households in maintaining housing. Funding Source: Created by the Brewster Affordable Housing Trust, rental assistance is supported by the residents of Brewster through grants of Community Preservation Act (CPA) funds. The program is managed by Housing Assistance Corporation (HAC). Requirements for ongoing Rental Assistance Program • Must be a Brewster resident or employee or have a child in Brewster public elementary schools. • Household income must be below, or at, 80% AMI and paying over 30% of income on rent. • Rental unit must be located in Brewster, be a legal rental unit, and have a written lease. • Monthly rent amount must meet HAC’s determination of ‘rent reasonableness’ for Barnstable County. • Participants may not be receiving other rental assistance. Program Guidelines for ongoing Rental Assistance • Up to $500 per month rental assistance (amount based on tenant portion of rent at 30% of household income; childcare costs & high or emergency health care costs, may be included in determination). • Lease payments made directly to landlord. • Annual review and adjustment of rental assistance, with maximum of 3 years of assistance subject to funding availability and active participation in program. • Participants are required to participate in case management. Parameters of COVID-19 Emergency Rental Assistance • This emergency assistance has more flexibility, is available for post-COVID-19 income up to 100% AMI, considers an increase in COVID related expenses and is limited to a one year, $6,000 total benefit. Applying for Brewster Rental Assistance The Housing Assistance Corporation (HAC) is administering Brewster’s rental assistance program, including COVID-19 relief. To apply, contact HAC at 508-771-5400, email hac@haconcapecod.org or apply online at www.haconcapecod.org/programs/homeless-prevention. 2021 HUD Income Limits Household Size 1 Person 2 Persons 3 Persons 4 Persons 5 Persons 6 Persons 80% AMI $54,450 $62,200 $ 70,000 $77,750 $84,000 $90,200 100% AMI $68,100 $77,750 $87,500 $97,200 $105,000 $112,750 For more information about the creation of the Brewster Rental Assistance Program, contact Jill Scalise, Brewster Housing Coordinator at jscalise@brewster-ma.gov or 508-896-3701, ext. 1169 New Comm u n i ti e s : Brewster, D e n ni s & W ell fl e e t Attention Property Owners in Brewster, Dennis & Wellfleet! Does your home need Critical Repairs? The Housing Rehab Program may be able to help! We have funds available to help qualified homeowners pay for repairs such as *New Roof *New Siding *New Windows & Doors *New Heating System *New Septic System *Lead Paint Abatement *Handicapped Accessibility *And More! We can help pay for up to $40,000 of repairs per owner-occupied home or qualified rental unit. Who is eligible? Year-Round Homeowners (or some landlords who rent to income-eligible, year-round tenants) who meet the following income guidelines (maximum total household gross income per year): Household Size: 1 person: $54,450 2 people: $62,200 3 people: $70,000 4 people: $77,750 5 people: $84,000 Need More Information? Contact our Office! We will guide you through a quick pre-application to determine if you might be eligible and then can send you an application package. TRI - The Resource Inc. 508-694-6521 23 Whites Path, Suite G2, S Yarmouth, MA 02664 Jean Stanley, Director of HR Programs: Jean@TheResource.org Attention Property Owners in Brewster, Dennis & Wellfleet The Brewster Select Board, working in conjunction with The Resource Inc. and Bailey-Boyd Associates, is seeking qualified applicants for the Brewster Regional Housing Rehabilitation Program for year-round residents of Brewster, Dennis and Wellfleet. The funding is provided by the Massachusetts Department of Housing and Community Development and will provide a 0% interest, deferred, forgivable loan to make critical repairs to your home. The program is designed to improve the housing conditions of income-qualified households. If you are interested in participating in this program, please fill out this Preliminary Application and return it to our office. Name: Phone: Email: Street Address: Mailing Address: On the table below please: -Circle the number of persons in your household -Circle your total household income in the last twelve (12) months that is equal to or less than the amount indicated below. Family Size 1 2 3 4 5 6 7 8 Very Low Income 34,050 38,900 43,750 48,600 52,500 56,400 60,300 64,200 Low Income 54,450 62,200 70,000 77,750 84,000 90,200 96,450 102,650 Are you a year-round resident? □ Yes □ No Is anyone living in your household over the age of 65? □ Yes □ No Under the age of 6? □ Yes □ No Do you currently receive Fuel Assistance? □ Yes □ No Do you own the home? □ Yes □ No Is this your Primary Residence? □ Yes □ No *OR* Are you the Landlord? □ Yes □ No What year was your built? Do you have any problems with the following? □ Plumbing □ Heat □ Electrical □ Ceilings □ Insulation □ Hot Water □ Foundation □ Flooring □ Doors & Windows □ Structural Repairs □ Roof □ Septic System How did you hear about the program? Comments: Please Return this Completed Preapplication To: TRI: 23 Whites Path, Suite G2, S Yarmouth, MA 02664 Or Email to Jean@TheResource.org Questions? Call us at 508-694-6521 CHILDCARE FUNDING ASSISTANCE FOR BREWSTER RESIDENTS The Town of Brewster has been awarded funding as part of a Town of Dennis Community Development Block Grant that provides childcare subsidies for low-moderate income Brewster residents. The program provides assistance of up to $6,000 per child paid directly to a childcare provider when enrolled in a licensed program, in an effort to assist families in seeking or maintaining employment. For more formation d to download a full application, please visit www.baileyboyd.com/childcare-programs-1 or contact: Carol Bergen Bailey Boyd Associates 508-430-4499x5 cbergen@baileyboyd.com LOCAL PREFERENCE AND FAIR HOUSING FORUM Thursday March 25th 6PM Sponsored by the Brewster Housing Partnership With the Select Board, Community Preservation Committee & Affordable Housing Trust Fund Special thanks to Mass Housing Partnership WELCOME & INTRODUCTIONS Shelly Goehring, Senior Program Manager, Mass Housing Partnership Katharine Lacy, Senior Planner, Mass Housing Partnership Donna Kalinick, Brewster Assistant Town Administrator Jill Scalise, Brewster Housing Coordinator Agenda of Presentation •Introduction to the forum: Why are we here? Donna Kalinick & Jill Scalise •Zoning: Obstacles and opportunities for fair housing-Katharine Lacy •Affirmatively furthering fair housing-Shelly Goehring •Local Preference: A general definition and how it is implemented in MA- Katharine Lacy •Brewster Housing-Donna Kalinick & Jill Scalise •Recent Brewster Housing activities and fair housing •Questions & Discussion Brewster Housing Coordinator Update September 2021 Jill Scalise Ongoing Activities/ Projects 1. Community Outreach and Education (Housing Production Plan (HPP) Strategy #13) • Responded to email and phone requests for information and assistance, 53 total requests for housing information (30) or assistance (23). Office hours held on Thursdays from 10-12. 2. Brewster Affordable Housing Trust Fund (BAHT) (HPP Strategy #7) & Community Housing Parcel off Millstone (Select Board Strategic Plan Goal H-3, HPP Strategy #15) • The Request for Proposal (RFP) for the up to 90 affordable rental units on the property was approved at a joint meeting of the Housing Trust and Select Board. Laura Shufelt of Mass Housing Partnership (MHP) continues assisting with the RFP process. Helped prepare documents for issuing of RFP. 3. Redevelop Existing Properties for Affordable Housing (HPP Strategy #6) • Serenity Brewster (55+ rental housing, 27 affordable units): Phase 1, 41 studios, completely leased. Phase 2, 91units, expected to open in 2022. Continued work on draft Local Action Unit (LAU) application. • Latham Centers (Educational, 8 rental apartments): Planning Board approved Modification of Site Plan Review with conditions. 4. Comprehensive Permit Projects (HPP Strategy #14) • Brewster Woods (30 affordable rental units): Construction continues, expected to open in 2022. • Habitat, Red Top Road (2 affordable homes, ownership): Brewster received a Technical Assistance grant from MHP for the Comprehensive Permit process. The permit hearing was continued to October. 5. Preservation of Housing and Related Support of Brewster Residents • Brewster Rental Assistance Program (B-RAP) managed by Housing Assistance Corporation (HAC). Quarterly update: 11 Brewster households received assistance of $60,997, mainly from available state and federal funds. • Brewster COVID-19 Relief Fund: Provided staff support for housing requests. • Community Development Block Grant (CDBG) housing rehabilitation and childcare grant applications available to Brewster residents. Bailey Boyd Associates submitting application for FY21 CDBG funding. 6. Subsidized Housing Inventory (SHI) (HPP Strategy #10) • Submitted documentation and received approval from DHCD to extend 3 units that had expired on the SHI. • Follow-up on uninhabited SHI homes: Resale process progressing for 11 Sean Circle- Received property appraisal, communicated with Department of Housing & Community Development (DHCD) and Housing Assistance Corporation (HAC), and went on site visit with Building Commissioner and property representative. Also, sent letter to representative of uninhabited Belmont Park Rd property about tax status. • Provided support for SHI home concerns and prepared annual letter for mailing to all SHI homeowners. 7. Housing Production Plan (HPP): $25,000 CPA grant request to update HPP will be voted at Town Meeting. 8. Collaboration (HPP Strategy #9) • Participated in Community Preservation Committee Housing Focus Group and Lower Cape Peer Group. Provided information about Brewster Housing Program to folks from several local towns. • Cape Cod Sea Camps: Prepared housing data and information for administration. The Housing Trust wrote a Letter of Support for the Sea Camps acquisition. Personnel • Worked with: Assessor, Building Dept., CPC, COA, Health Dept., Housing Partnership, Housing Trust, Planning Dept., Select Board and Town Administration. • Attended Housing Partnership, Housing Trust, Planning, Select Board, and Town meetings. • Participated in trainings on “Know Your Responsibilities”, using Census data, American Rescue Plan Act (ARPA) funding, and dealing with the public in post-covid environment, • Thanks to Ryan Bennett who completed her time as Town Planner. Her wisdom and support were helpful and appreciated as the Housing Coordinator position developed and grew over the past four years, Brewster Housing Coordinator Update October 2021 Jill Scalise Ongoing Activities/ Projects 1. Community Outreach and Education (Housing Production Plan (HPP) Strategy #13) • Responded to email and phone requests for information and assistance, 55 total requests for housing information (29) or assistance (26). Office hours held on Thursdays from 10-12. • Housing Roundtable video with Donna Kalinick & Suzanne Bryan filmed and posted on website. 2. Brewster Affordable Housing Trust Fund (BAHT) (HPP Strategy #7) & Community Housing Parcel off Millstone (Select Board Strategic Plan Goal H-3, HPP Strategy #15) • Request for Proposals (RFP) issued for up to 90 affordable rental units on the housing parcel. Site visit on 11/03/21 and proposals due 12/16/21. At meeting, Trust responded to resident questions and comments. • Provided material for the Trust’s mission, goals, and priorities discussion. 3. Redevelop Existing Properties for Affordable Housing (HPP Strategy #6) • Serenity Brewster (55+ rental housing, 27 affordable units): Phase 2, 91units, expected to open in 2022. Visited Serenity. Continued compiling material and working on Local Action Unit application, including regulatory agreement review by legal counsel and Zoom meeting with Serenity developer. 4. Comprehensive Permit Projects (HPP Strategy #14) • Brewster Woods (30 affordable rental units): Under construction, expected to open in summer 2022. • Habitat, Red Top Road (2 affordable homes, ownership): Comprehensive Permit approved by the Zoning Board of Appeals. Attended hearing and provided information on Habitat’s process with the Town. 5. Preservation of Housing and Related Support of Brewster Residents • Community Development Block Grant (CDBG) housing rehabilitation and childcare grant applications available to Brewster residents. Five applications for home rehabilitation have been approved. • Assistance remains available through Brewster Rental Assistance Program (B-RAP) managed by Housing Assistance Corporation (HAC) and Brewster COVID-19 Relief Fund. • Provided support and worked with Town staff on resident situations that involved housing concerns. 6. Subsidized Housing Inventory (SHI) (HPP Strategy #10) • Continued follow-up on SHI homes including Zoom call with legal counsel. • 11 Sean Circle- Communicated with Department of Housing and Community Development (DHCD) and mortgage company. Plan in place for resale of property, next step is a home inspection. • Request for refinance of SHI home addressed. 7. Housing Production Plan (HPP) (Select Board Strategic Plan Goal H-2) • $25,000 CPA grant request to update HPP unanimously endorsed by Select Board and Finance Committee. 8. Collaboration (HPP Strategy #9) • Participated in HOME Consortium meeting and Citizens Housing and Planning Association (CHAPA) Making the Case for Housing Call. New • Request for Proposals (RFP) issued for the creation affordable rental housing on Town-Owned property off Millstone Road. Proposals due December 16, 2021. (Select Board Strategic Goal H-3) Personnel • Worked with: Assessor, Building Dept., Community Preservation Committee, Council on Aging, Finance Committee, Health Dept., Housing Partnership, Housing Trust, Planning Dept., Select Board and Town Administration and Zoning Board of Appeals (ZBA). • Attended Finance, Housing Trust, Select Board and ZBA meetings. • Participated in training on de-escalation techniques. • Many thanks to Donna Kalinick for her tireless support and guidance. Affordable Housing Update – Fall 2021Affordable Housing Update – Fall 2021 Housing Update October 2021 from Town of Brewster, MA on Vimeo. The Brewster Housing Office recently had a roundtable discussion with Suzanne Bryan of Brewster Government Television (BGTV). The video provides an overview and update on the Brewster housing program including housing support services and housing initiatives that are in the pipeline. For more information about Brewster Housing, please contact Jill Scalise, Brewster Housing Coordinator at jscalise@brewster-ma.gov or 508-896-3701 ext. 1169 3 Main Street Mercantile, Unit 7, Eastham, MA 02642 ph: 508.240.7873 | 800.220.6202 fx: 508.240.5085 contact@capecdp.org www.capecdp.org www.facebook.com/capecdp Brewster • Chatham • Eastham • Harwich • Orleans • Provincetown • Brewster • Wellfleet November 29, 2021 Faythe Ellis Chair, Brewster Community Preservation Committee Brewster Town Hall 2198 Main Street Brewster, MA 02631-1898 RE: 2022 and 2023 CPA PROJECT FUNDING REQUEST: Lower Cape Housing Institute Dear Ms. Ellis: I am pleased to enclose a copy of an application from the Lower Cape Cod Community Development Corporation d/b/a the Community Development Partnership (CDP) in submission for 2022 CPA Project Funding for FY 2023 and FY 2024. The CDP is excited about continuing years six and seven of our Lower Cape Housing Institute, and providing training opportunities to municipal officials and town staff in Brewster on advanced level topics for those who have already attended the Housing Institute. The Housing Institute is a much- needed continuing education opportunity as evidenced by the 241 people who have attended the four Housing Institutes including 31 participants from the Town of Brewster. These participants include members of the Board of Selectmen, Finance Committee, Housing Authority, ZBA, Planning Board, Community Preservation Committee, and the Administration. With 29 years of experience in managing and developing affordable housing, the CDP understands that creating more affordable housing in our region is complicated. That’s why we created the Lower Cape Housing Institute to demystify the process and support towns in creating and implementing a comprehensive housing supply strategy to meet current housing needs and plan for future growth. Please note that this application seeks funding to support the 2022 and 2023 Lower Cape Housing Institute, Quarterly Peer Groups and Advanced Trainings. In order to maximize efficiency for both CDP staff and the Brewster Community Preservation Committee, our application seeks a funding request at the same level for FY23-24 at a rate of $7,500 per year for two years. The total request for this multi- year program is $15,000. We look forward to the Committee’s response and please feel free to contact me with questions or comments. Sincerely, Jay Coburn Chief Executive Officer Brewster Community Preservation Committee Application Form Instructions for Applicants Before you begin completing the form: 1.Download and save this document under a new name (for example Projectname.applicant.pdf)* 2.Open your saved document and complete the form fields. 3.If you need more room for answers/information, feel free to include additional pages in your submission. 4.Need help, or have questions? Send an email to cpcmeeting@brewster-ma.gov and we will respond quickly. 1 Community Preservation Committee Application rev. 09/22/21 Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 x1149 Dear Community Members, The Brewster Community Preservation Committee (CPC) is accepting Community Preservation Act (CPA) funding applications for: 1.Acquisition, creation, and preservation of Open Space 2.Acquisition, preservation, rehabilitation, and restoration of Historic Resources 3.Acquisition, creation, preservation, rehabilitation, and restoration of land for Recreational use. 4.Acquisition, creation, preservation, and support of Community Housing. 5.Rehabilitation and restoration of Open Space and Community Housing that have been acquired or created using monies from the fund. CPA funds may not be used for maintenance or the use of land for a stadium, gymnasium, or similar structure. For examples of projects and additional information, go to: www.communitypreservation.org. An application form and list of selection criteria are attached. Applications should be submitted by July 1st for the fall meeting or December 1st for the spring meeting, to allow sufficient CPC review time for potential presentation to the following Brewster Town Meeting. Interested parties are urged to submit applications as soon as possible. For further information, please contact any member of the committee. Thank you, Faythe Ellis, Chair Community Preservation Committee Faythe Ellis, Chair Historical Commission faythe.ellis@outlook.com Sharon Marotti, Vice-chair Citizen Representative sharonmarotti@gmail.com Elizabeth G. Taylor, Clerk Planning Board egtfarm@gmail.com Roland W. Bassett, Jr., Member Recreation Commission Barbara Burgo, Member Brewster Housing Authority bjburgo19@gmail.com Bruce Evans, Member Conservation Commission nanumetbruce@gmail.com Peggy Jablonski, Member Citizen Representative pegjab@gmail.com Sarah Robinson, Member Citizen Representative RobinsonFinancialSolutions@comcast.net Paul Ruchinskas, Member Citizen Representative pjruch@comcast.net 2 Community Preservation Committee Application rev. 09/22/21 Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 x1149 Project Eligibility Criteria Projects must be eligible for Community Preservation Act (CPA) funding according to the requirements described in the CPA legislation. These requirements include: •Acquisition, creation, and preservation of Open Space •Acquisition, preservation, rehabilitation, and restoration of Historic Resources. (See Secretary of the Interior Standards for Treatment of Historic Properties for rehabilitation projects) •Acquisition, creation, preservation, rehabilitation, and restoration of land for Recreational use. •Acquisition, creation, preservation, and support of Community Housing •Rehabilitation and restoration of Open Space and Community Housing that have been acquired or created using monies from the fund CPA funds may not be used for maintenance or the use of land for a stadium, gymnasium, or similar structure. For examples of projects and additional information, go to: www.communitypreservation.org. Applicants must be able demonstrate a clear need for the use of public funds for their project. The CPC may recommend grants for the planning phase of projects where sufficient information is included in the application concerning the sources of funding that will be available after the planning phase is completed. The Brewster Community Preservation Committee (CPC) encourages applications that address as many of the following general criteria as possible: •Contribute to the preservation of Brewster’s unique character •Help implement the Vision Plan and other CPC related town planning documents •Enhance the quality of life for Brewster residents •Serve more than one of the four CPA purposes •Save resources that would otherwise be threatened •Serve a currently under-served Town population •Demonstrate practicality and feasibility, and ability to implement within budget •Demonstrate a positive cost/benefit relationship •Leverage additional public and/or private funds •Preserve, enhance or better utilize existing Town resources •Receive endorsement by other Town committees and the Brewster public at large 1 Community Preservation Committee Application rev. 09/22/21 Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 x1149 APPLICATION FOR COMMUNITY PRESERVATION ACT FUNDING Date Application Submitted: Name of Project Applicant: Name of Co-Applicant(s), if applicable: Name of Contact Person: Contact Person’s Mailing Address: Contact Person’s Daytime Phone Number: Contact Person’s email Address: Proposed Project Name: Project Address (or assessor’s parcel ID): Project Synopsis: Category: ☐ Open Space ☐Historic Preservation ☐Recreation ☐Community Housing CPA funding requested $ ______________ Total Cost of Proposed Project $ November 29, 2021 Community Development Partnership Ann C Robinson 3 Main Street Mercantile, Unit 7, Eastham, MA 02642 508-240-7873, 13 ann@capecdp.org Lower Cape Housing Institute Not applicable x 15,000 The Community Development Partnership seeks funding to support the sixth and seventh years of the Lower Cape Housing Institute, training that equips local elected and appointed officials with the knowledge and skills needed to support the creation of more year-round housing in the Lower Cape, including Brewster. Local elected and appointed municipal officials, and town staff need training and technical assistance in the complexity of developing and managing housing that is affordable to year-round residents. For the past four years, the CDP has offered an annual Lower Cape Housing Institute (CHI) to educate at least 40 local elected and appointed officials from each town on the Lower Cape including the Town of Brewster. 123,350 2 Community Preservation Committee Application rev. 09/22/21 PROJECT DESCRIPTION Please describe your project, answering all of the following questions in the order presented. Applications will be considered incomplete if all requested information is not provided. Include supporting materials (maps, diagrams, photos, etc.). Please number pages of application. Form fields are provided after each question for your convenience. If you need more room, you may provide additional information via separate documents/attachments at the end of the document. Please do not provide any documentation via on-line links, as the committee will not be checking for updates. Be as concise as possible. 1.Project Description: Describe the proposed project. Is this part of a larger project or an ongoing project? 2.For Historic Preservation projects: Attach proof of listing on the State Register of Historic Places or a letter from the Brewster Historical Commission indicating that the resource has been determined to be significant in the history, archaeology, architecture, or culture of Brewster. Please note that rehabilitation projects must comply with the Secretary of the Interior Standards for Treatment of Historic Properties. Additional information and analysis will be needed for projects submitted by churches/religious organizations to determine if they comply with the SJC’s Caplan vs. Town of Acton decision. 3.CPA Goals/Criteria: Describe how this project accomplishes the goals and objectives of the CPA (refer to the attached general and issue-specific criteria and identify which of these apply to the project). See attached application for sections 1 through 10 5 Community Preservation Committee Application rev. 09/22/21 4.Community Benefits: What are the community benefits of the project? 5.Community Support: What is the nature and level of support for this project? Include letters of support and any petitions. 6.Timeline: What is the schedule for project implementation, including a timeline for all milestones? Please identify any special timing considerations for the project’s implementation. If this is part of a larger project, is it phased? What is the timeline for the entire project? 7.Credentials: What are the qualifications and relevant experience of those undertaking the project? 6 Community Preservation Committee Application rev. 09/22/21 8.Budget/Need for Public Funds: What is the total budget (sources of funds and uses/expenses) for the project and schedule for expenditure of CPA funds? All sources of funds and expenses must be clearly identified. Provide the basis for cost estimates whenever possible. (Note: CPA funds may not be used for maintenance.) If this is part of a larger project, what is the budget for the entire project (sources of funds and expenses/uses)? Clearly identify what additional funding sources are available, committed, or under consideration and why public funding would be appropriate. Include copies of commitment letters, if available, and describe any other attempts to secure funding for this project. Provide the most recent audited financial report or if none available, an applicant generated financial report that includes a balance sheet and operating budget. Town-sponsored projects must demonstrate why the project cannot be funded through the Department’s or Committee’s budget. 7 Community Preservation Committee Application rev. 09/22/21 9.Maintenance: If ongoing maintenance is required for your project, who will be responsible for maintenance and how will it be funded? 10.Site Control and Appraisal: If the project involves acquisition of real property, provide evidence of site control (deed, purchase and sale, option, etc.). In addition, provide an appraisal of the property’s value by a state licensed appraiser using customary appraising techniques. The CPA does not allow funding for acquisitions if the acquisition price is greater than appraised value. 8 Community Preservation Committee Application rev. 09/22/21 Town of Brewster Community Preservation Committee CATEGORY SPECIFIC CRITERIA (Identify which of the following criteria apply to your project.) Open Space Proposals Permanently protect important wildlife habitat, including areas of significance for biodiversity, diversity of geological features and types of vegetation, contain a habitat type that is in danger of vanishing from Brewster or preserve habitat for threatened or endangered species of plants or animals. Provide opportunities for passive recreation and environmental education. Enhance or protect wildlife corridors, promote connectivity of habitat and prevent fragmentation of habitats. Provide connections with existing trails or potential trail linkages. Preserve scenic views or border a scenic road. Protect drinking water quantity and quality. Provide flood control/storage. Preserve important surface water bodies, including wetlands, vernal pools or riparian zones. Preserve priority parcels in the Town’s Open Space Plan/maximize the amount of open land owned by the Town of Brewster. Historical Preservation Proposals MANDATORY: Must be on the State Register of Historic Places or have a letter from the Brewster Historical Commission indicating that the resource has been determined to be significant in the history, archaeology, architecture, or culture of Brewster. MANDATORY: Project must meet Secretary of the Interior Standards for rehabilitation and/or restoration of Historic Preservation Properties. MANDATORY IF REQUEST IS FROM A CHURCH/RELIGIOUS ORGANIZATION: The project must satisfy the analysis outlined by the SJC’s Caplan vs. Town of Acton decision. Protect, preserve, enhance, restore and/or rehabilitate historic, cultural, architectural or archaeological resources of significance, especially those that are threatened. Protect, preserve, enhance, restore and/or rehabilitate town-owned properties, features or resources of historical significance. Protect, preserve, enhance, restore and/or rehabilitate the historical function of a property or site; Demonstrate a public benefit and/or public access, or Otherwise provide permanent protection for maintaining the historic resource. Project site should not be privately owned unless there is demonstrable public access and benefit. Community Housing Proposals Increase the supply of year-round affordable rental housing for all types of households, such as young singles and couples, families, and seniors. Build support for addressing housing needs through partnerships with conservation groups and non- profit and for-profit developers. Create housing that is affordable and appropriate for very low-income seniors and people with disabilities. Increase local capacity to plan, advocate for, and create affordable housing, preserve the affordability and condition of existing affordable units, and monitor affordable housing restrictions. Increase the variety of mixed-income housing choices in Brewster, particularly in or near commercial areas in order to support Brewster’s economy and accommodate household growth. Provide at least 10% of Brewster’s year-round housing units as affordable housing in order to meet local and regional needs. Ensure long term affordability. Commit to a resident selection process that promotes diversity and does not include a local preference. 9 Community Preservation Committee Application rev. 09/22/21 Recreation Proposals Support multiple active and passive recreation uses. Serve a significant number of residents and visitors. Expand the range of recreational opportunities available to all ages of Brewster residents and visitors. Benefit other Brewster committees providing recreational resources to residents. Promote the use of alternative corridors that provide safe and healthy non-motorized transportation. Promotes or enhances accessibility. (Please elaborate in application.) 10 Community Preservation Committee Application rev. 09/22/21 Town of Brewster Community Preservation Committee APPLICATION REVIEW AND APPROVAL PROCESS Step 1 – Complete the application (with numbered pages) and submit with all attachments either: •Electronically to cpcmeeting@brewster-ma.gov, or •Deliver a thumb drive containing the complete application with all attachments* •to: Community Preservation Committee Town Hall 2198 Main Street Brewster, MA 02631 •*Do not submit access to additional documentation via links as the committee will not be checking for updates. Step 2 – Community Preservation Committee Review and Public Comment A.Application Review: The Brewster Community Preservation Committee (CPC) will review submitted applications to determine whether: •Proposed project is eligible for Community Preservation Act funding after review by Town Counsel. •The application, including the project description and any supporting documentation, is complete. •The application is sufficiently developed in terms of work plan and timely for further consideration. When necessary, the CPC will ask applicants to provide additional information, and the CPC may accept modifications to the original proposal based upon that information and/or discussions with the CPC. B.Project Review Guidelines are as follows: •When the CPC has determined that the 3 criteria in the application review process listed above (A) have been satisfied, the CPC will refer an application to the appropriate committee for review and comment: •Historic Preservation applications will be referred to the Brewster Historical Commission for review and recommendations. •Community Housing applications will be referred to the Brewster Housing Partnership for review and recommendations. •Recreation applications will be referred to the Recreation Commission for review and recommendations (unless the application originated with the Recreation Commission). •Open Space applications will be referred to the Open Space Committee for review and recommendations (unless the application originated with the Open Space Committee) C.Public Comment – The CPC will seek public comment on proposed projects at regular scheduled meetings. D.CPC Recommendation – After Application Review (A), Project Review (B) and Public Comment (C), the CPC will make recommendations, pro or con, on all applications and will 11 Community Preservation Committee Application rev. 09/22/21 notify applicants of the CPC’s determination. Applications that are approved will be recommended in the form of warrant articles to be voted on at the next Town Meeting. The Brewster Community Preservation Committee (CPC) will make a recommendation to Town Meeting for warrant articles that seek Community Preservation funds only if satisfactory information is received from a project applicant indicating that: 1.Sufficient funds will be available to complete the project(s). 2.Every application shall include a project budget with a list of project sources and uses/expenses of funds and a schedule for completion. 3.The source and estimated value of any expected ‘in-kind’ contributions shall be specified. 4.The Brewster CPC may decline any application that is not responsive to these requirements. 5.The CPC will establish the preliminary terms and conditions for any recommended grant as part of its vote to recommend it. 6.Specific terms and conditions/requirements will be contained in the conditional award letter from the CPC. Step 3 – Town Meeting Approval. Town Meeting has the final authority to award funds from Brewster’s Community Preservation Fund. Should Town Meeting vote approval, for non Town-sponsored awards, a Grant Agreement will be executed between the Town and the applicant that will incorporate the terms and conditions included in the award letter among other items. No CPC funds shall be expended until the Grant Agreement is fully executed. Step 4 – Funding and project oversight by the Community Preservation Committee •Funding will be available following Town Meeting, subject to submission of documents, including the Grant Agreement if necessary, as required by the Community Preservation Committee. •In general, the Town and CPC will execute a grant agreement with the applicant that will describe, among other issues, the conditions for CPC disbursement of funds, including any funds held back until project completion. The CPC must review and approve all agreements. •Historic Preservation projects will require monitoring to ensure that work meets the restrictions as outlined in the Secretary of the Interior Standards for Historic Properties. •In general, grant agreements will require that the project be completed and CPC funds expended within two years. •The CPC will appoint one of its members as the liaison for each approved project. The liaison will frequently be in contact with persons responsible for each project and will require regular reports in person and/or in writing to the Committee. The liaison will also provide the initial approval for any project funding request. •Two sets of bills must be submitted directly to the CPA Administrative Clerk (one original for the Town Accountant and one copy for the CPA Committee files). These must be approved/initialed by the Committee Clerk/Treasurer prior to being submitted to the Town Accountant. Step 5 – Final Report after project completion. The Community Preservation Committee requires a final grant report. The Committee reserves the right to withhold some funds until a final report is received and approved by the Committee. 2 1. Project Description In June of 2017, the Community Development Partnership (CDP) launched a comprehensive community- based strategy entitled the Lower Cape Community Housing Partnership (LCCHP). It is designed to build public support for affordable housing and equip LMI (low to moderate-income) residents, business and community leaders, and local elected and appointed officials with the knowledge and skills to support the creation of more year-round housing. The LCCHP helps overcome many of the barriers to developing more affordable housing in the region in order to better meet the housing needs of working families. Without an informed electorate, skilled and knowledgeable volunteer officials, and town staff with expertise in affordable housing development, little progress can be made in addressing the region’s affordable and year-round housing challenges. The LCCHP addresses these barriers through traditional community organizing and leadership development strategies. This application requests support for one of those strategies, training for elected and appointed officials. The Lower Cape Housing Institute is a component of the Lower Cape Community Housing Partnership, a comprehensive response to insufficient affordable housing in Brewster and throughout the Lower Cape. The region’s ability to respond to this housing crisis is hindered by land use policies that encourage sprawl and discourage smart growth oriented multi-family housing. Existing zoning has resulted in a housing mono-culture: over 80% of the Cape’s housing is single family, detached homes on one acre lots. Local elected and appointed municipal officials, and town staff need training and technical assistance in the complexity of developing and managing housing that is affordable to year-round residents in order to address this situation. For the first three years, the Institute consisted of a series of six workshops intended to equip officials with the knowledge and skills to support affordable housing development in their towns. In 2020, the pandemic forced the Institute to be held online and sparked a change in format. All offerings were online and each workshop was independent of each other rather than building on the subsequent one. This is the format that the CDP has chosen to stay with for the foreseeable future. 2. For Historic Preservation Projects Not Applicable 3. CPA Goals/Criteria The Lower Cape Housing Institute is specifically designed to assist the Town of Brewster in creating, preserving and supporting community housing for low-to-moderate income residents including families and seniors. As such, this project is eligible for CPA funds under the Community Housing eligible use. By attending the Lower Cape Housing Institute and advanced training, Town officials and staff will have the knowledge and tools that they need to make decisions and implement strategies that increase affordable housing in a way that is appropriate for the town. Furthermore, Brewster will be better positioned to support the creation of affordable housing in a way that protects open space, maintains its historic character and enhances recreational use of land. Alignment with the Brewster CPC General Criteria • Contribute to the preservation of Brewster’s unique character 3 The Lower Cape Housing Institute will support the Town of Brewster in determining its affordable housing needs and implementing strategies to meet those needs in a way that is place-based and contextual. • Help implement the Vision Plan and other CPC related town planning documents The CDP provides ongoing technical assistance around community engagement, covered this year in the workshop on Community by Design. • Enhance the quality of life for Brewster residents Safe and decent housing is the most important aspect of life quality. Creating affordable housing for residents directly impacts their quality of life. • Save resources that would otherwise be threatened Throughout the Institute, we will be focusing on reducing sprawl and protecting open spaces by encouraging village-centered growth close to infrastructure and amenities, which residents prefer. • Serve a currently under-served Town population The primary beneficiaries of the Lower Cape Housing Institute are local elected and appointed municipal officials who are involved in decisions that affect housing production. Municipal officials lack continuing education opportunities. The Lower Cape Housing Institute is the only local training opportunity related to increasing the production of affordable housing. • Demonstrate practicality and feasibility, and ability to implement within budget The Community Development Partnership has developed the program expansion and budget based on actual year four costs and participants’ feedback. The CDP has a track record of high-quality program delivery. • Demonstrate a positive cost/benefit relationship • Leverage additional public and/or private funds The CDP has applied for private and public funding to support years six and seven of the Lower Cape Housing Institute. Additionally, the CDP will contribute reserve funds to fill the funding gap as necessary. • Preserve, enhance or better utilize existing Town resources The Lower Cape Housing Institute is designed to support town staff in better focusing their priorities and resources to implement strategies that have the highest potential for impact. • Receive endorsement by other Town committees and the Brewster public at large Over the past four years, 241 Lower and Outer Cape officials attended the Housing Institute including 31 Brewster officials. Alignment with the Brewster CPC Category Specific Criteria for Community Housing proposals • Increase the supply of year-round affordable rental housing for all types of households, such as young singles and couples, families, and seniors. • Build support for addressing housing needs through partnerships with conservation groups and non- profit and for-profit developers. • Create housing that is affordable and appropriate for very low-income seniors and people with disabilities. • Increase local capacity to plan, advocate for, and create affordable housing, preserve the affordability and condition of existing affordable units, and monitor affordable housing restrictions. • Increase the variety of mixed-income housing choices in Brewster, particularly in or near commercial areas in order to support Brewster’s economy and accommodate household growth. • Provide at least 10% of Brewster’s year-round housing units as affordable housing in order to meet local and regional needs. • Ensure long term affordability. 4 • Commit to a resident selection process that promotes diversity and does not include a local preference. The purpose of the Lower Cape Housing Institute is to provide Brewster elected and appointed officials, and staff with the knowledge and skills necessary to increase the supply of affordable housing in their town. By definition, these units will add to Brewster’s Subsidized Housing Inventory (SHI) thereby getting closer to meeting the Commonwealth’s ten percent affordability goal. However, the Institute will go further by teaching participants how to exceed this goal by planning for the future needs of town residents at all income levels. The Lower Cape Housing Institute will support the Town of Brewster in determining its affordable housing needs and implementing strategies to meet those needs in a way that is place-based and contextual. The Housing Institute provides an overview of the different types of planning tools available to meet specific needs. In particular, we hold an annual Housing Coordinator Roundtable to cover technical topics that housing and planning staff deal with on a daily basis. 4. Community Benefits As a result of receiving training, Brewster will be better positioned to implement changes in zoning by- laws that support affordable housing development. These changes will ultimately increase the number of affordable units in Brewster’s Subsidized Housing Inventory. Furthermore, Brewster will increase its utilization of Community Preservation Act funding for community housing. The success of the Lower Cape Housing Institute will be measured against the following short-term and long-term outcomes: • 40 local elected and appointed officials will have a solid knowledge of affordable housing development solutions and strategies. • Broad public support will exist for the development of affordable housing units. • Towns will implement changes in zoning by-laws that support affordable housing development. • There will be an increase in the number of affordable units to each town’s Subsidized Housing Inventory. • Towns will utilize Community Preservation Act funding for affordable housing. 5. Community Support The CDP has collected feedback from municipal officials and staff who have participated in the Lower Cape Housing Institute. Participants were asked to state the value of the Lower Cape Housing Institute from the following options: Very valuable, Valuable, Fairly valuable or Not valuable. 100% of respondents indicate that the sessions are either Very valuable or Valuable. We have also received anecdotal praise for the Lower Cape Housing Institute and how it empowers municipal officials to work toward their affordable housing goals. At the end of the Institute, all participants are asked to complete a final evaluation to provide feedback on how we can strengthen the Lower Cape Housing Institute. 6. Project Timeline For years Six and Seven of the Housing Institute, the schedule will be as follows: 5 June – August Housing Institute Planning - revise curriculum & recruit speakers -recruit participants -possibly secure training venues -plan & schedule quarterly trainings September Fall Peer Group meetings October Housing 101 Workshop November Workshop December Winter Peer Group Meetings January Workshop February TBD March Workshop April Spring Peer Group Meetings May Annual Town Meeting Housing Summary June Housing Coordinator Roundtable July Summer Peer Group Meetings 7. Credentials Chief Program Officer, Ann C. Robinson, will oversee the Cape Housing Institute. Ann graduated from Dartmouth College with an A.B. in government and then earned a law degree from Boston University. Before joining the CDP, Ann was the Executive Director of Bridgeport Neighborhood and Commercial Services, Bridgeport Neighborhood Fund and Bridgeport Neighborhood Trust, and Community Capital Fund, all located in Bridgeport, CT. Ann Robinson will directly supervise the CDP’s Director of Housing Advocacy, Andrea Aldana, who is responsible for implementing the Cape Housing Institute as well as the broader Cape Community Housing Partnership throughout the eight towns of the Lower Cape including Brewster. Andrea holds a BA in Metropolitan Studies from New York University with a minor in Environmental Science. Andrea has been with the CDP for over ten years and also runs the First Time Homebuyer Education program. 8. Budget/Need for public funds See attached budget (Attachment A). Costs are based on actual costs from the 2020 Cape Housing Institute. Commitments which have been received for funding for the sixth year of the Lower Cape Community Housing Partnership are marked with an asterisk. All of the eight towns of the Lower and Outer Cape are being asked to commit CPA funds for the Housing Institute. The CDP will commit funds from its Cape and Island license plate proceeds as needed. This is an appropriate use of public funds since it is town officials and employees who benefit from the training and, ultimately, the public. CPA funds will be expended over the twelve months of the program. 9. Maintenance Not applicable. 6 10. Site Control Not applicable. ATTACHMENT A 2022-2023 Lower Cape Housing Institute Budget FY 2023 FY 2024 $55,850*$58,400* $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $0 $7,500 $7,500 $7,500 $5,000 $5,000 $10,000*$0 $123,350 $123,400 $99,000 $99,000 $12,000 $12,000 $12,335 $12,340 $123,335 $123,340 Income Cape & Islands Plate Fund Provincetown CPC Funds Truro CPC Funds Wellfleet CPC Funds Eastham CPC Funds Orleans CPC Funds Brewster CPC Funds Harwich CPC Funds Chatham CPC Funds Cape Cod Foundation Ferring Foundation Total Income Expenses Salaries & Benefits – Chief Program Officer @ 10%, Project Director @80%, Program Manager @ 60%, Fiscal Manager @ 10% Project Implementation - 4 training sessions at $3,000/session to cover venue fees, speakers, travel, training materials, marketing & consultants Overhead (10%) Total Expenses $15 $60 7 Lower Cape Housing Institute 2021- 2022 AUGUST 2021 Lower Cape Regional Housing Funding Working Group - Initial Meeting Tuesday, 8/17 at 4 pm - 5:30 pm SEPTEMBER 2021 Outer Cape Peer Group Tuesday, 9/14 at 3 pm - 4:30 pm Lower Cape Peer Group Thursday, 9/23 at 3 pm - 4:30 pm OCTOBER 2021 Workshop: Housing 101 Friday, 10/15 at 10 am - 12 pm NOVEMBER 2021 Workshop: How to Fund Rental & Homeownership Community Housing Friday, 11/5 at 10 am - 12 pm DECEMBER 2021 Outer Cape Peer Group Tuesday, 12/14 at 3 pm - 4:30 pm Lower Cape Peer Group Thursday, 12/16 at 3 pm - 4:30 pm JANUARY 2022 Workshop: Community by Design Friday, 1/21 at 10 am - 12 pm MARCH 2022 Workshop: The History of Cape Cod Land Use Policy Friday, 3/11 at 10 am - 12 pm APRIL 2022 Outer Cape Peer Group Tuesday, 4/12 at 3 pm - 4:30 pm Lower Cape Peer Group Thursday, 4/14 at 3 pm - 4:30 pm MAY 2022 Annual Town Meetings JUNE 2022 Housing Coordinator Roundtable Friday, 6/17 at 10 am - 11 am 8 COL {Is As9Le Eugsq 1nus 30' 5050 suq 5018 IVIEOEiLWI10VI COVI20rIDvlED EIVIVVICIVr 21V1EWEI'112 VI/1D 2(1bbrEWEVilvr VVID 1HVI'KElr CHV2E bV1HMVA2' rrc COWWf1VIIIA DEAErObWEV11 bVIS1V1EIS2H1b 9IH85I3VITBA9 TM3M9 OJ3V33 YTIVIUIVIMOO 3JJ ,2Y AWHTA 9 32AHO JURNIAAHT awA afnefnoO to eldsT eros bns OSOS ,0£ soul, b sbn3 aiseY srif io9 egs9 - 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CowNsUC6 IB 9 gepcieuCA' OL COWpiU9}IOU of g6}ICIeuciee' IU !views' OL gelecl suq causer uoucowbpsuce imp s Abe of cowbpsuce Lsdngewsul O} s fegeLs! bLoalsw ou s liwejA p92iz' goes Uol spots wsusaeweul 01. ewbjoAeee' iu 1pe uoiwsi comae of bsL}oLwiva {peg. see!ausq }nucli0u2' lO bwAsul' v qe cteucX lu \ulewst cou}Lol met. cowbpsuce exizlz Muen fps geei8u at obeL9pou of s coul1oJ on6L cowbpsuce 3 =o \\\\\\\\111t14Olull%jl// eR E r4� 7, co 5. 17.1 dertnimuno Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508)896-3701.x1149 APPLICATION FOR COMMUNITY PRESERVATION ACT FUNDING Date Application Submitted: Name of Project Applicant: Name of Co-Applicant(s), if applicable: Name of Contact Person: Contact Person's Mailing Address: Contact Person's Daytime Phone Number Contact Person's email Address: Proposed Project Name: Project Address (or assessor's parcel ID): Project Synopsis: • i-L.•?21 fQ._r- H \ S` l (i c Slx_i 6 , unn\na PO wok 1 l Lo TEO (,)S_ 'r-' 1 `t119 07 6-3 (cell) p p SlLfet� C6 iDPtt c-ih1S. d1(Gl 1)" 1 � s ci 1 c3 Lct. c ,7_1 \61-ii:13a- c-i Sutr'e c1c,at)� df �+rte c\ at . ��ee cola c s of . iib . Category: ❑ Open Space Historic Preservation El Recreation ❑ Community Housing CPA funding requested $ 22 i & 1 & O Total Cost of Proposed Project $ 'x,441. Community Preservation Committee Application rev. 09/22/21 1 BREWSTER HISTORICAL SOCIETY CPC APPLICATION December 2021 1. Project Description: Former Town Archivist and Brewster history enthusiast Ellen St. Sure compiled her own personal research files about Brewster residents, houses, and businesses. This collection was gifted to The Brewster Historical Society by the St. Sure family with the understanding that they would maintain the collection and make it accessible to researchers. Although funds from another granting agency, coupled with the aid of volunteers, allowed for the processing and accessibility of the physical collection at BHS, it did not provide for digitization of the files or funds to make them available online. The Society wishes to digitize the research collection and make it available via their website, with links to the town website and the library website. (See attached Scope of Work). 2. Proof of listing on State Register of Historic Places - N/A. 3. CPA Goals/Criteria: a. This project qualifies under the category of preservation of historical resources. Once the documents in this collection are offered via the web, they will be preserved for the benefit of the public today and for posterity. b. General criteria addressed: i. Contributing to the preservation of Brewster's unique character. By preserving and making accessible these historical research materials BHS is contributing to their own and others' efforts in enhancing Brewster's unique historic character. The sorts and numbers of future projects that will benefit from this resource cannot be quantified. ii. Help implement the Vision Plan. Preserving Brewster's historic character came in at number two on the Town's Vision Plan, and these materials will assist researchers going forward in showcasing that historic character. iii. Save a resource that would otherwise be threatened. Although the documents were physically meticulously processed and protected at BHS, any extraordinary natural disaster could affect their status. Once the documents are made available via the web, their longevity is assured. iv. Receive endorsement by other Town committees. This project is supported by the Select Board and the Brewster Ladies Library. 4. Community Benefits: Ms. St. Sure collected information on many, many historic homes and buildings in Brewster. The Historical Society is often asked by home or business owners for the historical background on their properties, sometimes for personal information only, sometimes for a business's marketing campaign, sometimes for a business's or group's efforts to cultivate interest/support in a particular project. As one example, when Brewster Conservation Trust was developing the Eddy Bay Trail, research information on the remains of a stone foundation on the property was requested. 2 The Collection also contains research on many of the Brewster families whose names are familiar today, and again, this information if often requested for personal as well as business — both profit and non-profit -- purposes. 5. Community Support: The Select Board and the Brewster Ladies Library support this application. The intention to make these documents available through both of their web portals will benefit many of Brewster's citizens. 6. Timeline: Estimate for project completion is 12-18 months from date of grant approval and commitment. 7. Credentials: See attached materials for ILM Corp and resume for Tamsen Martin - Cornell, who will oversee the web portal part of the project. Amy Bourbon and Teresa Lamperti will be doing the hands-on work in the archives, and they have a combined 29 years of experience working with the BHS archives. 8. Project Budget: (See attached financial documents): a. To be funded with CPA funds: Scanning services-outsourced (see attached estimate) Electronic portal creation/formatting/upload Coordination/Oversight on outsourcing Supplies, miscellaneous In-house paid + volunteer hours upload of digital materials Total CPA: b. Previously funded with Eddy Foundation Funds: Archival processing of the Ellen St. Sure Collection: File cabinets, supplies, (not including supplies donated): Labor (not including equal hours donated) Total Eddy: PROJECT TOTAL: 9,096.50 10,000.00 720.00 $ 300.00 $2,500.00 $22,616.50 $ 2,200.00 $10,625.00 $ 12,825.00 $35,441.50 9. Maintenance: Website maintenance is provided by our executive director and included in her existing salary contract. 10. Site Control: N/A Scope of Work Ellen St. Sure Research Collection Document Scanning and Electronic Access Project The goal of the project is to broaden public access to this local history research collection by: 1. Creating a digital copy of the collection by scanning the files/materials contained in the collection and 2. Creating electronic access to the digitized materials on the world wide web by formatting files for upload to the BHS website as well as select portals with combined collaboration. To improve access and eliminate delays in research request responses, BHS seeks funding to "bulk -scan" the research collection materials and create electronic access. This will result in far broader public access and greater research potential. Currently, collection materials are available with limited in -person access and/or on -demand electronic digitization; files then transmitted by email to researchers. Requests are managed as volunteer staffing availability allows. The method of "bulk -scanning" would not be used for the typical document collection in an historical archive simply due to the nature of original documents and their special handling requirements, but the method is suitable for this type of collection. Considering the volume of pages and the fact that this particular local history research collection does not contain any original documents and is instead largely comprised of notes, extracts, abstracts, copies of original documents as well as the creator's personal research notes and observations, bulk -scanning is preferred. To provide the desired broadened access, the project will then move to the electronic access creation phase. This portion of the work involves acquisition of a database creation program that functions compatibly with website structures. Once integrated, formatting of the program will be tailored and completed with the final steps of uploading the digital materials resulting in the creation of the searchable database asset. Professional document scanning services will be performed by ILM Corporation. ILM services are preferred due to their familiarity with the type of scanning services and organization of digital files that we require. The work of creating the electronic access will be completed by the current director of BHS, Tamsen Martin - Cornell. Ms. Cornell has extensive experience in this area and currently provides website design, content upload, maintenance and updating of all aspects of the society website as well as all social media and electronic educational tools that BHS utilizes. Coordination of collection materials delivery, oversight for the outsourcing work, including determination of indexing needs, metadata requirements and file structure requirements, will be managed by current BHS archives project managers who have a combined 29 years of experience working with the BHS archives. Due to the volume of the material comprising the collection, outsourcing the scanning portion of the project would be most beneficial and cost-effective option. The materials in this collection will provide an important resource of historical information to the general public and historical researchers in particular. Estimate for project completion is 12-18 months from date of grant approval and commitment. Scanning services-outsourced $ 9,096.50 Electronic portal creation/formatting/upload $ 10,000.00 CoordinationiOversight on outsourcing $ 720.00 Supplies, miscellaneous $ 300.00 In-house paid + volunteer hours upload of digital materials $ 2,500.00 Total: 22,616.50 ,3REWs7. O<C OF EIDER e5 -3 D U 9; N o =- _ ��COH POP Pt £O EEe. 9. �8C5 November 12, 2021 Town of Brewster Sally C. Gunning, President The Brewster Historical Society, Inc. P.O. Box 1146 Brewster, MA 02631 Dear Ms. Gunning, 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator The Select Board of the Town of Brewster enthusiastically supports The Brewster Historical Society's application for CPA funds to digitize and make accessible to the public that portion of the Ellen St. Sure Research Collection that is related to the history of Brewster. Former Town Archivist and Brewster history enthusiast Ellen St. Sure accumulated materials for her personal research interests related to the town of Brewster and its residents as well as information about many homes and businesses in town. This collection was gifted to The Brewster Historical Society by the St. Sure family with the understanding that they would maintain the collection and make it accessible to researchers. Although funds from another granting agency, coupled with the aid of volunteers, allowed for the processing and accessibility of the physical collection at BHS, it did not provide a means to make it available to a wider public. The Society's intent is to digitize the research collection and make it available via their website, with links to the town website and the library website if they so desire. Although there are no original documents in this collection, researchers as well as folks just interested in the history of an historic property or Brewster family, or anyone interested in Brewster's history as a whole, would benefit from access to these research files. The Select Board feels this is a worthwhile use of Community Preservation Act funds and supports this application. Sincerely, cst8u+g�ai.r. 0 Cynthia Bingham, Chair Brewster Select Board Doc ID: 78a999ed89d70246f102ac8555550f05009220f3 FOUNDED 1852 BREWSTER LADIES' LIBRARY 1822 MAIN STREET BREWSTER, MASSACHUSETTS 02631 November 4, 2021 To Whom It May Concern, The Brewster Ladies' Library enthusiastically supports the Brewster Historical Society's application to the Community Preservation Committee for their grant application for funds to digitize the Ellen St. Sure Collection. They intend to digitize (scan) the material and organize it for ease of access on their website, with links to the town and library's website for research. The Brewster Ladies' Library has done several joint projects with the Brewster Historical Society to both preserve the town's historical artifacts and to make the rich history of Brewster accessible to community members and visitors. Some of the successful joint projects between the library and the town include: • The town's oral history project, combining volunteers and resources • Publication of the Caro A. Dugan diary, (in the custody of the Library) by sharing the four hundred Caro A. Dugan photos (in the custody of BHS) • A photo exhibit taken from this collection, "Faces of Brewster," left the museum and is now located in the Brewster Town Hall, enabling it to be seen by many additional people • In 2019, Brewster Ladies Library gifted the Captain Josiah Nickerson dollhouse to The Brewster Historical Society. • Researchers and workers at the museum use reference materials and computer stations at the Library, while the Library directs its patrons to BHS collections. The Library welcomes and applauds the ongoing efforts of The Brewster Historical Society to digitize the Ellen St. Sure Collection. Ellen, as the town's archivist, compiled records that contain a wealth of historical information about Brewster's population, businesses and houses. Sincerely, ctat/ia st ylm'ou Cynthia St. Amour Library Director cstamourCc�brewsterladieslibrary.orc rILICORP To: Teresa Lampeni Archivist Brewster Historical Society 739 Lower Road Brewster, MA 02631 Price Estimate Valid Toward Proposal. Valid from 11r23;2021 until 1:23/2022 Salesperson Angela freeman (540)898-1406 afrecman'a i Imcorp.com Project Document Conversion Service,. Payment Terms Net 30 Client Issues The Brewster Historical Society ("the Client"), is seeking an estimate for a document digitization solution to digitize a collection. Records are currently in file folders stored in file cabinets at its office located at 739 Lower Road, Brewster, MA 02631. Volume In total, the Client has approximately 42 banker boxes that are currently in file cabinets (about 4 heavily packed drawers). It is estimated that each drawer has approximately 125 file folders. Based on 1,800 pages per banker box, 42 banker boxes are estimated to represent approximately 75,600 documents. The Client anticipates that approximately 50% of the documents are duplex, which would yield approximately 113,400 document images. The Client anticipates folder level indexing which would represent approximately 500 indexes. ILM will bill on actual quantity. If it is expected that actual quantities will exceed those listed on the estimate. ILM will only proceed with written authorization from the Client. These prices will be held firm throughout the term of validity. At the Client's request, a proposal and service agreement will be submitted to advance the project. Line Item Quantity Semite Unit Price Unit Extended Price 0001 I Setup, Programming, and Testing Setup. programming, testing. and implementation S250.00 One time 5250.00 0002 I Document Pick -Up Boxed documents will he picked up by IPA. 5850.00 One time 5850.00 0003 I Document Return 5850.00 Onr time 5850.00 Boxed documents will be picked up by ILM 0004 113,400 Scanning Standard document preparation, 300 dpi hi- tonal. OCR (no cleanuplcorrection). and output to PDF'. Approximately 42 standard banker boxes at approximately 1,800 pages per box with 50% duplex. . SO.U6 Imo $6.804.00 0005 0(106 1,130 500 Scanning -Special Document Handling It is estimated that I% of the collection may require special handling for document scanning. including source material comprised of onion skin and/or photographs. 50.25 linage Folder 5282.50 560,00 Indexing Standard folder -level index using the contents of the physical foker label as PDF title. 50,12 0007 1 Digital File Delivery Digitized files delivered via ShareFilc and available for 90 days for client download at no cost. 50.00 90 days 50.00 0008 0 Document Request Up to 6 requests per month at no charge: each request thereafter carries a $ 15 charge. 515,00 Request 50,00 00099 t) Hard Drive lOptionall Digitized files are written to external hard drive and delivered to Client. S125,00 Each S0,00 (1()1(1 0 Shredding 'Optional! Secure cross -cut shredding of documents after digitization at ILM facility, 510.00 Bo.. 50.00 0011 0 Clerical Hour lOptionall Any work requested outside the scope of this S30.00 Hour 50.00 Agreement, Notes I. ILM has a 51000 minimum on all scanning projects. Regardless of actual quantity, The Client will be billed a minimum charge of $1000. 2. Client must indicate in writing whether 1LM is to perform any service listed as optional. Total: 59.096.50.00 This estimate is illustrative of the scope of work. At the Client's request, ILM will prepare a formal proposal and project terms and conditions. I ILNI CORP The Benefits of Partnering with ILM Corp People itto Dedicated and highly experienced team with senior managers having more than 10 years' experience working at ILM. Project Management Professional (PMP) Certified Project Managers Certified Information Security Systems Security Professionals (CISSP) Certified IT Team Experience 1 Founded in 1976 Thousands of Commercial, Federal and State Agencies and Non - Profits 98% Customer Satisfaction Quality ISO 9001:2015 Certified Quality Management System Security Annual SOC I Type II Audit HIPAA Compliant PCI DSS Compliant Secure Facility Cleared by Dept Homeland Security One Contact Location 9001:2015 Dedicated Project Manager assigned to you as a single point of contact HUBZone Certified GSA Schedule 36 Contract 47QSMA19D08P3 Industrial grade and latest technology HUBZone Centrally located in Fredericksburg, VA on 1-95 Corridor between Washington DC & Richmond, VA Domestic and Offshore Capabilities 1551 Jefferson Davis Hwy, Ste 200, Fredericksburg, VA 22401 1540.898.1406 1 sales@ilmcorp.com I www.ilmcorp.com Tamsen Martin -Cornell 30 Monument Rd Orleans, MA 02653 c. 508-241-4265 e. abigfish@comcast.net Education 1973 - 1976, Syracuse University, Syracuse, NY 1977 -1979, The Television Studio School, New York, NY Proficient with Microsoft Office: Word, Excel, PowerPoint; proprietary and public cloud database software, Outlook, Adobe Creative Suite, Constant Contact, PastPerfect, Social Media platforms, Video Edit software, Licensed Real Estate Salesperson MA 9557024. Notary Public. Work Experience 03/2019 — present, Museum Administration The Brewster Historical Society, Brewster, MA Administration for museum office. Collections curator: scan, photograph and proprietary software data entry, website and online social media design/maintenance. 07/2017 — 02/2019, Creative Marketing/Administration Cape Cod Oceanview Realty, Orleans, MA Creative marketing and administration for Real Estate office team and vacation property rental agency. Team and front office, customer relations, proprietary and online travel agency database operations, confidential correspondence, document management, digital graphic marketing requirements and social media. 04/2016 — 07/2017, Community Assistant The Dartmouth Group, an Associa Company, at Kings Way Condominiums, Yarmouth Port, MA Administration for Property Management office for over 400 condominium homes. Team and front office, community relations, digital graphic marketing and social media, vendor/staff coordination, project scheduling, invoicing, document and calendar management. Museum Administration 01/2005 —11/2015, Orleans Historical Society, Orleans, MA Administration for museum office. Collections curator: scan, photography and data entry into proprietary software, inventory database, volunteer recruitment/management, website and online social media design/maintenance, fundraising project/event creation -and supervision, collaboration with town committees. 01/2010 —11/2015, NorthStar Consulting and Harwich Historical Society, Harwich, MA Collections project: inventory HHS exclusive collection, scan, photograph and proprietary software data entry. Video Editor 1980 - 2000 VideoWorks, Inc., New York, NY Video production. Technical operation edit suites for broadcast network and cable television programs and commercials, project pre -production, post -production. Work with major TV channels and advertising agencies. 2000 - present Big Fish Video, Orleans, MA Digital video editor. Local small business applications, history museum videos for Orleans and Brewster. 1 2021 BHS BUDGET 2021.05.06 IP INCOME Antiques Fair 6,000.00 Farmers Market 13,000.00 Tours - Cemeteries 1,500.00 Museum admission 1,000.00 Gift Shop Sales 300.00 Membership 21,500.00 Donations 10,000.00 Annual appeal 18,500.00 Other income — special events, etc. 380.00 MCC Economic Recovery Act grant 14,000.00 Interest on investment 2,500.00 $88,680.00 EXPENSES Administration Accounting 2,000.00 Other 2,200.00 4,200.00 Operations Museum (collection maintenance) 1,000.00 Curating 2,000.00 Insurance 3,640.00 Constant Contact 540.00 7,180.00 Cobb House Advertising & signage 100.00 Alarm 600.00 Cleaning/windows 2,000.00 Electricity 2,200.00 Fire extinguishers 200.00 HVAC maintenance 400.00 Insurance 9,500.00 Landscaping Gardens 2,200.00 Lawn & yard 7,000.00 9,200.00 2 Painting & repairs 3,000.00 Pest control 1,200.00 Plowing/shoveling/salting ! 300.00 Propane 3,000.00 Telephone/internet 2,000.00 Trash 200.00 Water 1,000.00 34,900.00 Windmill Village Alarm 500.00 Electricity 2,000.00 Fire extinguishers 300.00 Insurance 4,000.00 Landscaping 2,000.00 Maintenance 300.00 Pest control 300.00 9,400.00 Gift Shop 200.00 Payroll 22,100.00 Farmers Market Merchandise 2,300.00 Other 2,000.00 4,800.00 Fundraising 2,500.00 Membership 1,700.00 Guest Speakers 100.00 Antiques Fair 1,200.00 Tours — Cemeteries 400.00 Total $88,680.00 Secretaryl\Brewster Historical Society\2021 BHS BUDGET-05.06.2021.doc 12:26 PM 05/03/21 Accrual Basis BHS 2-16-15Cpy Balance Sheet As of December 31, 2020 ASSETS Current Assets Checking/Savings Eddy Fund (Dig-Pres Project) NEW HOME FUND MONEY MARKET XX55 NON-PROFIT MONEY MARKET XX5704 NON PROFIT PLAN INT CHECKING XX Total Checking/Savings Other Current Assets Investment CC Foundation Dec 31, 20 16,356.84 99,769.82 225,427.57 9,977.36 351,531.59 54,553.60 Total Other Current Assets 54,553.60 Total Current Assets 406,085.19 Fixed Assets A/D Building A/D Furniture & Equipment Accum Amortization Cobb House Furniture and Equipment Total Fixed Assets Other Assets Windmill Village Total Other Assets TOTAL ASSETS LIABILITIES & EQUITY Equity Opening Balance Equity Retained Earnings Net Income -49,035.00 -700.00 -21,983.00 1,050,502.60 1,959.49 980,744.09 794,190.00 794,190.00 2,181,019.28 859,145.22 1,329,649.99 -7,775.93 Total Equity 2,181,019.28 TOTAL LIABILITIES & EQUITY 2,181,019.28 Page 1