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Home My Public Portal AboutCPC Packet 120821 #2Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 MEETING AGENDA December 8, 2021 at 4:00 PM (Remote Participation Only) This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Meetings may be joined by: 1.Phone: Call (929) 436-2866 or (301) 715-8592.Webinar ID: 837 7728 4808 Passcode: 326439 To request to speak: Press *9 and wait to be recognized. 2.Zoom Webinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09 Passcode: 326439 To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be recognized. Community Preservation Committee Faythe Ellis Chair Sharon Marotti Vice Chair Elizabeth Taylor Clerk Roland Bassett Jr. Barbara Burgo Bruce Evans Peggy Jablonski Sarah Robinson Paul Ruchinskas CPC Assistant Beth Devine 1.Call to order 2.Declaration of a quorum 3.Meeting participation statement 4.Community Preservation Plan Development update from Jenn Goldson a.Review of engagement results b.Discussion of draft outline of recommendations and goals c.Updated project timeline d.Public Hearing planned for February 9 5.Open Space and Rec Plan Overview/highlights - Krista Moravec of Horsley Whitten 6.Financial update including FY23 estimated budget 7.Intake of applications submitted for Spring 2022 Town Meeting 8.Update on new website information 9.Project Updates 10.Approval of Minutes from 11/17/21 11.Announcements 12.Matters not reasonably anticipated by the Chair 13.Next meeting: December 22, 2021 14.Motion to Adjourn Date Posted: Date Revised: Brewster CPC Five-Year Plan – Draft Policy Recommendations and Goals 1 MEMORANDUM To: Faythe Ellis, Chair, Brewster Community Preservation Committee From: Jenn Goldson, AICP, Founder & Managing Director, JM Goldson LLC Date: 12/6/21 Re: Draft Community Preservation Policy Recommendations and Goals Based on our review of community preservation resources and needs as well as discussions with various community stakeholder s through focus groups, interviews, and a community forum, we have developed draft community preservation policy recommendations and goals for the Community Preservation Committee’s (CPC) consideration. FUNDING ALLOCATION POLICY As determined from community and stakeholder input to date in this process, there is not consensus regarding potential changes to the CPA funding allocation policy. There are three general viewpoints, as summarized below: 1. Some community members have expressed a preference to maintain the current funding formula of a minimum 50 percent toward open space, 10 percent for community housing, 10 percent for historic, and the remaining 30 percent for community housing, historic, or recreation. o This perspective is based on an understanding of the great need for continued open space conservation efforts to protect the Town’s water quality and promote community resilience in the face of impacts from climate change. 2. Other community members would prefer to revise the bylaw to increase the minimum for community housing and decrease the minimum for open space – many proposing an even split (for example, 25 percent or 30 percent minimums equally for housing and open space). Secondarily, some community members want to add a minimum percentage for recreation. o This perspective to equalize the share for housing and open space is based on an understanding of the great need to increase the affordable housing supply in Brewster and in the region as well document through various regional and local studies and planning efforts . 3. Others prefer to eliminate these local minimums altogether to defer to the statutory minimums of 10 percent for each of the three CPA spending categories of 1) community hous ing, 2) historic, 3) open space and recreation. With this option, some have expressed interest in adopting a more informal target allocation guidelines that are not codified in the town’s bylaws but serve as a guide for the CPC (for example, the Town of Eastham has a similar model). Brewster CPC Five-Year Plan – Draft Policy Recommendations and Goals 2 o This perspective is based on an understanding that almost all CPA municipalities in the Commonwealth have simply complied with the statutory minimums, which has allowed flexibility to fund projects based on an evaluation of the requests submitted in any given year.1 o It should also be noted that representatives from DOR have apparently expressed concerns over codifying custom minimum expenditure/reserve accounts that differ from the statutory requirements.2 We will be prepared to facilitate a discussion with the CPC at your meeting this week to further consider these options and provide direction for the draft plan. We ask that CPC members give these three options further thought over the next few days and be prepared to discuss and share their opinion at their meeting this week. OVERALL CPA GOALS Brewster’s community preservation needs overall are dominated by need for the creation of more affordable housing options and open space/natural resource conservation. Overall CPA goals also include the strategic desire to fund multi-purpose projects, especially at the Cape Cod Sea Camps property. This property can likely benefit from CPA funding for outdoor recreation, affordable housing, open space, and historic preservation. Community members at the forum and focus groups expressed favor for the possibility of funding multi - purpose projects that combined open space and community housing projects that that collaboration between the various entities focusing on these types of projects would be beneficial. Community members offered criteria for determing when to fund regional projects that consider local benefits and level of support from other communties. Although historic preservation and outdoor recreation are also recognized as important for community preservation, based on our analysis of resources and needs, projects in these categories are secondary to the primary goals for more affordable housing and open space/natural resource conservation. Draft Overall CPA Goals: 1. Prioritize allocation of CPA funding to create and support community housing and preserve open space/natural resources, including multi-purpose projects that address both housing and open space needs. 2. Secondarily, support eligible outdoor recreation and historic preservation projects. 3. Support CPA-eligible projects to further implementation of the community’s vision for the Cape Cod Sea Camps property. 4. Encourage leveraging of CPA funds with other public and private funding as well as donation, bargain sales, and the like. 5. Support projects that demonstrate compatibility with the Community Vision and other relevant community initiatives and goals. 6. Allocate funding for regional projects that demonstrate clear community benefit and a fair share of contributions from other communities in the region. 1 The project team, based on information provided by the Community Preservation Coalition, is only aware of one other community in the state that has a bylaw that sets higher minimums that the statute – this community is Bourne, which is also on the Cape. 2 According to Jenn Goldson’s email communications with Stuart Saginor, Executive Director of the Community Preservation Coalition, dated 11/8/21. Brewster CPC Five-Year Plan – Draft Policy Recommendations and Goals 3 Brewster CPC Five-Year Plan – Draft Policy Recommendations and Goals 4 Allocation Considerations : As related to the discussion above regarding the funding formula, we offer the following for general consideration of prioriries as expressed by the community to date through the process coupled with our analysis of resources and needs. The below percentages suggest a prioritization for use of funds but do not indicate whether to codify such allocation goals or to adopt them as non-binding target allocation guidelines. • 30% Housing • 30% Open Space • 10% Historic • 10% Outdoor Recreation • 20% Undesignated to be used for projects in any CPA funding categories COMMUNITY HOUSING GOALS Summary of key needs: The 2017 Housing Production Plan identified rental housing for low-income families, single people, and subsidized rental housing for the elderly as the priority housing needs of the community. The COVID-19 pandemic has also affected the town, with some residents converting seasonal homes to year-round residences, a rapid rise in housing prices, and overall uncertainty on future population trends and variations in the tourism industry. Summary of key community engagement findings: The most common concern in relation to housing gained from the interviews and focus groups was the need for affordable senior housing options. Suggested possible projects shared by participants for the CPA to fund in the next five years include: • Development of affordable housing at the Millstone Road site • Rental assistance programs for low-income families and seniors • Veteran’s housing • Continued support for Housing Coordinator position • Housing options for seniors to age in Brewster • Regional housing opportunities in neighboring towns Draft Community Housing Goals: 1. Create community housing, including affordable housing, that will address documented local and regional housing needs including, but not limited to, affordable year -round senior housing options, year- round rental housing and housing assistance for low-income families and seniors, and supportive housing for residents with special needs, such as Veterans. 2. Support eligible housing initiatives and ongoing work of the Brewster Affordable Housing Trust to address local housing needs. 3. Continue to support local capacity to implement housing initiatives, including through the Town’s housing coordinator position. 4. Support the preservation of expiring affordability restrictions to retain the existing stock of affordable housing.3 3 The Subsidized Housing Inventory lists 108 rental units at King’s Landing on Underpass Road as expiring in 2033. This property was purchased and renovated by POAH in 2013 to ensure that affordability, that was set to expire in 2017, would continue. Brewster CPC Five-Year Plan – Draft Policy Recommendations and Goals 5 OPEN SPACE AND NATURAL RESOURCES GOALS Summary of key needs: Brewster has protected nearly 30% of its total land area, much of which contains environmentally important landscapes and wildlife. Brewster’s water resources – including vernal pools, freshwater ponds, and coastal areas – must continue to be protected, especially as climate change continues to have an impact on coastal communities like Brewster. It is key for the Town to maintain protections for coastal regions and those areas prone to flooding, as well as invest further into open space and passive recreation spaces with a limited environmental impact. Summary of key community engagement findings: Community members focused on open space preservation and acquisition as a highly time-sensitive, urgent undertaking. One of the pri mary issues that the town is facing is the impending threat posed by sea level rise due to climate change, which will lead to exacerbated flooding and coastal erosion. Coastal land conservation is a critical strategy for resilience. In addition, improving the health of Brewster’s ponds is a high priority. Some specific projects shared by participants for open space include: • Removing phragmites from salt marshes • Land purchases in Zone II and pond frontage • Continued protecting of wellfields and water sources • Purchase and management of coastal resources, such as dunes and wetlands Draft Open Space and Natural Resources Goals: 1. Continue to protect drinking water quality through strategic land conservation of private properties in Zone II Drinking Water Protection Areas including through fee simple acquisition and conservation restrictions in partnership with local/regional land trusts , other private organizations, and other public entities. 2. Support the strategic land conservation to protect the water quality of freshwater ponds including through fee simple acquisition and conservation restrictions in partnership with local/regional land trusts, other private organizations, and other public entities.. 3. Support open space conservation efforts to facilitate coastal management and community resilience including to support managed retreat to address coastal erosion . 4. Fund the preservation of natural resources, such as invasive species removal efforts to protect s alt marshes. HISTORIC PRESERVATION GOALS Summary of key needs: Brewster has a diverse set of historical resources, from mansions and town buildings to cemeteries and churches. While many of the town’s structures have been preserved, a common theme in our research indicated that structures just outside of Local Historic Districts or National Register Districts that may still be historical are at risk of demolition and being subject to development. Furthermore, the town contains some Native American archaeological sites which require further investigation and research. Summary of key community engagement findings: Community members highlighted opportunities for preservation provided by the Sea Camps purchase. Overall, Brewster as a community values historic resources as vital to the character of the town and has many public and privately-owned historic resources, including Native American sites. Some specific project ideas shared by participants include: • Brewster Ladies’ Library Renovation Brewster CPC Five-Year Plan – Draft Policy Recommendations and Goals 6 • Continued preservation of historic town records • Rehabilitation of Sea Camps buildings • Preservation and research of Native American sites Draft Historic Preservation Goals: 1. Preserve, rehabilitate, and restore historic resources that pr ovide a high level of community access and benefit, such as the Brewster’s Ladies’ Library, the Cape Cod Sea Camps, and the Cape Repertory Theatre. 2. Support the preservation of Native American sites and artifacts through archaeological investigation. 3. Continue preservation efforts to protect historic town records. OUTDOOR RECREATION GOALS Summary of key needs: Many of Brewster’s 30,000 seasonal visitors are drawn to the recreation activities in the area, including fishing, boating, and swimming. The tow n also serves residents with a wide variety of sports fields and venues as well as classes, activities, and local sporting and recreational clubs and camps. Since most of the land in Brewster is privately owned, preservation of private parcels with recrea tional space is very important, such as Brewster’s privately owned campgrounds, riding paths, golf courses, and youth camps. The Brewster Vision Plan highlights the need for more walking trails, bike paths, sidewalks, and a dog park. In a recent survey, only half of respondents said they lived within ¼ mile of a recreation or open space resource.In the same survey, 40 percent of respondents considered the development of new seasonal and year -round active recreation activities for all ages to be very important, with an emphasis on accessible recreation options. Summary of key community engagement findings: Community members raised concerns about the level of funding for more youth programming in the town, as well as needed improvements to the Stony Brook trail. Participants also expressed a strong desire and need for an all -ages community center that is accessible by car and bicycle. Some project possibilities shared by participants include: • Improving access to recreation areas, namely accessibility improvements • Expansion of bike trails in town center, along Route 137, and along Freeman’s Way • Improved playgrounds • Improving boardwalk to Wing Island • Funding for Drummer Boy Park Master Plan Phase I • Establishment of pickleball courts Draft Outdoor Recreation Goals: 1. Rehabilitate existing playgrounds, parks, and other outdoor public recreation facilities to improve quality and accessibility. 2. Create all-ages outdoor recreation faciltiies including those geared toward older adults, such as pickleball courts, and accessbile facilities for inviduals with special needs. 3. Expand and improve bike trails and bike trail connections, including the key recreation destinations. 4. Rehabilitate hiking trails and create improved trail connections, including improved boardwal ks, such as the boardwalk to Wing Island at the Cape Cod Museum Trail. 5. Fund preservation of key private recreation sites to ensure public access and enjoyment. 1 BREWSTER COMMUNITY PRESERVATION PLAN Public Forum Summary Prepared by JM Goldson LLC 11/29/2021 Summary The Brewster Community Preservation Committee, in collaboration with JM Goldson hosted the first public forum on the Community Preservation Plan on Wednesday, November 10, 2021, through Zoom Webinar. The forum intended to provide an overview of the Community Preservation Act in Brewster and seek community input to help the project team understand community preservation resources, needs, and possibilities. Within the presentation, Jenn Goldson, the lead planning consultant, described CPA-funded projects in Brewster, an overview of the local funding allocation formula, and described how to apply for CPA funds. Following this introduction, Jenn discussed the work that the consultant team has done to understand Brewster’s CPA program challenges and opportunities, including a review of local and regional plans and stakeholder focus groups and interviews. Finally, Jenn transitioned to an overview of projects and issues in each of the four funding areas of the Community Preservation Act and offered polling questions for each issue area. Throughout the presentation, the consultant team offered live polling questions using the online PollEverywhere platform. The polling questions offered an opportunity for attendees to express their opinions on what projects should be priorities for receiving CPA funding and share a bit about themselves (including affiliation with Brewster and age range). Metrics: In total, 37 people participated in the public forum. About 45% of forum attendees indicated that they were a full-time resident of Brewster. Fifteen participants additionally indicated that they were part of a municipal board, committee, or a town employee, while an additional three participants indicated that they were representatives of a regional organization. Outreach Efforts: The project team conducted outreach for the in-person forum through various social media channels, physical advertising including flyer distribution and newspaper coverage, as well as announcements on the Town of Brewster’s website. Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 2 Key Findings: •A divide is evident between those who would like Brewster to continue to prioritize open space preservation over other funding areas, and those who would like to see increased funding allocated to support community housing initiatives. •Participants were additionally split on the issue of changing the funding formula of Brewster’s local CPA bylaw. •Participants expressed optimism about the opportunities presented by the Cape Cod Sea Camps acquisition and recognized that this property offers the potential for use in all aspects of the Community Preservation Act’s issue areas, including creating outdoor active recreation facilities, preserving historic structures, preserving open space, and creating passive recreation opportunities. Community Housing During this portion of the forum, Jenn provided a high-level overview of CPA eligibility for community housing initiatives, Brewster’s local housing need, as well as regional housing needs. The most common concern in relation to housing gained from the interviews and focus groups was the need for affordable senior housing options. Suggested possible projects shared by participants for the CPA to fund in the next five years include: •Development of affordable housing at the Millstone Road site •Rental assistance programs for low-income families and seniors •Veteran’s housing •Continued support for Housing Coordinator position •Housing options for seniors to age in Brewster Historic Preservation This portion of the presentation provided an overview of CPA eligibility for historic preservation projects. Brewster’s preservation needs include protecting historic structures from demolition and identifying Native American archaeological resources. Past historic preservation projects include the restoration of the Spruce Hill Barn and the Lower Road Cemetery Tombstone and Monument repair and restoration project. Participants suggested a variety of ideas for future CPA projects including: •Brewster Ladies’ Library Renovation •Continued preservation of historic town records •Rehabilitation of Sea Camps buildings •Preservation and research of Native American sites Open Space and Natural Resources This portion of the preservation included a review of CPA eligibility for open space projects. One of the primary issues that the town is facing is the impending threat posed by sea level rise due to climate change, which will lead to exacerbated flooding and coastal erosion. Coastal land conservation is a critical strategy for resilience. In addition, improving the health of Brewster’s ponds is a high priority. Past CPA-funded open space projects include the Mill Pond Conservation Area, the Quivett Marsh Vista Conservation Area, and the Lalor Property Acquisition, among many others. Participants shared a variety of projects ideas including: Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 3 •Removing phragmites from salt marshes •Land purchases in Zone II and pond frontage •Continued protecting of wellfields and water sources •Purchase and management of coastal resources, such as dunes and wetlands Outdoor Recreation This portion of the forum included information about CPA-eligible recreation projects. Outdoor recreation facilities are a key component of Brewster’s vibrant seasonal economy. Outdoor recreation land in the town includes both private and publicly owned properties. The main issues or suggestions raised in focus groups and interviews was the need for expanded walking and biking trails, as well as seasonal and year-round recreation opportunities for all ages. Past recreation projects include the ongoing accessibility improvements to the town’s athletic fields, the Stony Brook Early Childhood Playground, and the installation of warning lights on the Cape Cod Rail Trail. Suggested projects shared by participants for the CPA to consider include: •Improving access to recreation areas, namely accessibility improvements •Expansion of bike trails in town center, along Route 137, and along Freeman’s Way •Improved playgrounds •Improving boardwalk to Wing’s Island •Funding for Drummer Boy Park Master Plan Phase I •Establishment of pickleball courts Multi-Use and Regional Projects The last section of the presentation asked participants to consider multi-use and regional projects which could be funded by the CPA. When asked for examples or potential projects Brewster’s CPC could consider, participants provided the following answers: •Cape Cod Sea Camps as a place for recreation, open space, historic preservation, and community housing projects to co-exist •Collaboration between open space and community housing projects The discussion finally turned to the topic of regional projects, where funds from multiple towns can be used towards a project that benefits multiple communities. When asked to provide sample criteria that Brewster’s CPC should consider when reviewing regional project applications, participants provided the following answers: •Towns which share water and coastal resources might find it beneficial to work collaboratively in preservation or maintenance of these resources •Projects which provide a direct benefit to Brewster residents •Supportive of regional housing projects for specialized populations such as homeless veterans or those with disabilities •Clear community benefit, especially in housing and coastal management •Equal or fair amounts of CPC contributions from other communities in the region 4 Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 APPENDICES I.Poll Everywhere Results 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 1/17 Response options Percentage Full-time Brewster resident 20 45% Part-time Brewster resident 3 7% Employee working in Brewster (non-resident)3 7% Town official (board/committee member; town employee)15 34% Representing regional organization 3 7% Other 0 0% Response options Percentage Yes 16 62% No 10 38% Are you a. . . Have you or your organization applied for CPA funds in Brewster in the past? Brewster Public Forum Polling Results Current run (last updated Nov 29, 2021 9:53am) 15 Activities 34 Participants 19 Average responses 49% Average engagement Count 76% Engagement 44 Responses Count 76% Engagement 26 Responses 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 2/17 Response options Percentage Yes 18 64% No 4 14% Not sure yet, maybe 6 21% Response options Percentage Community housing 7 24% Historic preservation 2 7% Open Space 13 45% Recreation 2 7% I don't identify as an advocate for any of these specifically 5 17% Response options Percentage Yes 8 73% No 3 27% I think I knew this at one point, but forgot!0 0% Do you or your organization hope to apply for CPA funds within the next five years? Which, if any, CPA categories would you consider yourself an advocate for? Were you aware that Brewster has a local funding allocation formula codified per the CPA bylaw? Count 82% Engagement 28 Responses Count 85% Engagement 29 Responses Count 32% Engagement 11 Responses 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 3/17 Response options Percentage Yes 15 58% No 7 27% Maybe/not sure 4 15% Do you think Town Meeting should consider changing the local CPA funding allocation formula? Count 76% Engagement 26 Responses 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 4/17 Responses There are still many parcels that should be acquired. Open space is quickly disappearing. We need to retain our forests to provide carbon sinks and keep our community cooler with climate warming. The amount of amount space we have protected preserves the quality of our drinking water. It also has allowed us to not have to sewer. Keep it as is. Open Space will play an important role in the climate change resiliency of Brewster It works and represents a major compromise in funding. Brewster will need more open space in the future (see Chris Miller's comments) -- We are still the major land source for the Cape and we will still need to protect water and land so we do not have to sewer. The work of open space preservation is not done. We still need to protect our surface waters, drinking water, sensitive habitats. That investment has paid us back in dividends. Open Space preservation has done so much for Brewster - water quality, rural character. The current formula preserves open space properties that protect water supply and community character and have saved us the need to sewer the town. Open space (the wilder the better) is more important to me, our wildlife, and the entire character of our town. Current allocation is flexible and works well. May need to add active recreation like Eastham. Open space will disappear. It is now or never. I support current formula If you said "no" the local formula should not change, explain why. . . 26% Engagement 10 Responses 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 5/17 Responses Outdoor recreation should be pulled out from overall percentage and addressed It might be nice to have some more flexibility, as each year the Town may have different needs. Especially with the purchase of Cape Cod Sea Camps. no 40% open space, 30 % housing, 10% rec, remainder open to all Statutory formula with targets like Eastham. The CPC works hard to vet applications. Flexibility is key for committee. Use the minimum statutory requirements and then adopt guideliness to be flexible with changing needs -- giving more priority for housing for the near future, for example To use the state formula My preference would be to go to the minimum statutory requirement to provide the town with the most flexibility. If you said "yes" to consider changing the formula, what would you propose? 50% Engagement 17 Responses 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 6/17 Responses I believe the CPC funding allocations should reflect the Town's priorities In the past 5 years the CPC has recommended approval of Housing and Open Space projects and Brewster Voters have supported these projects. The Town's Vision Plan, Housing Production Plan, the Open Space Plan, the Coastal Resource Management Plan and the establishment of the Brewster Housing Trust all indicate to me that Housing and Open Space are Brewster's priorities now and into the future. These are priorities are linked, as open space projects help to protect and provide quality of life benefits to residents and visitors recreation and education opportunities Protection of drinking water Protection of the "wildness" of Brewster- think the Punkhorn and pond frontages Reduction of stress and other health benefits Developing more housing opportunities that a household can pay for, while still having money le over for other necessities like food, transportation, and health care is essential to a vital future for Brewster. I recommend the CPC allocation formula provide an equal % of CPC funds to Housing and to Open Space above the minimum of 10% I think there should be some flexibility for projects that come up that may not have enough in one bucket. Target allocations would be preferred. Default CPA statutory formula, with target allocations in 5 year plan We should adopt the State formula which will allow the most amount of flexibility for all categories and use the 5 year CPP plan to create target allocations I believe that it's important to reconsider policies on a regular basis to allow for healthy debate, reevaluate priorities and allow for flexibility as needed. keep 10/10/50, but open up the 30% so it can also go to open space 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 7/17 Responses 30% housing, 20%historic, 30% open space and the balance for any of the 3 Use state formula.More for affordable housing 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 8/17 Responses Na I fear that affordable housing funding actually encourages excess development and further reduces open space. That's because developers get a preference and favorable review process when they only make a small percentage of their development affordable. Help should only come for developments that are all affordable housing. Housing and open space are extremely important but the the town 's special character is also dependent on it's historic background. I am afraid many people take our historic structures for granted yet their significance should not be underestimated and deserve our support. I'd like to hear from committee if they feel this has been constraining? Would they want more flexibility? I'm new to this whole topic, so all info useful in Yes Think I am well informed Continuing the priorities presented by the Vision Plan. Continued preservation of Open Space, acquisition of land to protect drinking water and other water resources, preservation of wildlife and habitats and protection of funding sources for these resources. These priorities are also critical as we work to mitigate climate change. Forests provide carbon sequestration and act as heat sinks. We need to follow the directions provided in the Vision Plan. Protection of Open Space and water resources were top priorities. The Plan specifically stated that open space funding need to be maintained and even increased. The amount of protected open space provides recreation areas and helps maintain the rural character of the town. Recreation areas are important both to residents and visitors. Not unsure at all, but did not see any question. If you feel unsure, what information would you need to form an opinion on this matter? 26% Engagement 10 Responses 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 9/17 Responses Community housing such as Serenity at Brewster and Brewster Woods town should require 40B construction to have much greater than the minimum 10% -- maybe 40% Rental assistance for young families and support for seniors housing Take existing SFD and turn them into duplexes/triplexes. Community housing more affordable in low- moderate housing. A cultural center would also be great. Veterans housing is an excellent project Renovation of existing structures accessory housing - easier to create; rehab of existing properties; maximum house size; zoning to allow only smaller houses; housing should be near population instead of centers instead of far from services Providing housing for the elderly- flexible housing arrangements , i.e conversion of single family to multiple family Millstone project, housing initiatives related to the CCSC properties, Housing Coordinator position, rental housing and housing assistance programs, housing up to 100% AMI Habitat for Humanity projects Multi-family housing in Central Brewster no more like Paul Hush Way, that takes too much land for too little return Rehabbing existing housing to retain livability. Creating new housing using existing buildings. Brownfield development, as opposed to developing pristine land. Rental and mortgage assistance What housing projects/priorities do you hope CPA could fund in the next 5 years? 50% Engagement 23 Responses 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 10/17 Responses Millstone Road; bonding for AH for Housi g Trust to acquire opportunities for AH. We need to fund housing at all income levels from 30 to 100% of the AMI. We also need to provide support services to keep people in their homes, especially seniors. We should continue to support the Housing Coordinator position. Support of affordable housing on the Town-owned Millstone Road parcel refurbishment and reapplication of existing housing stock for affordable housing Upgrading homes to allow seniors to age in place help support another development similar to the Habitat project at Paul Hush Way. turn one of the elementary schools into affordable housing Millstone road project, community housing on one or both sea camps parcels...anything and everything housing! Inter communtiy, talk to Orleans, Dennis, etc. 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 11/17 Responses If Sea Camps buildings are old enough, rehab those. Funding for the Crosby Mansion , native archeological sites, digitizing records of town protect the Frances Nickerson house; protect smaller cottages along the Bay shore; research and protect Native American sites continued preservation of historic town records Restore historic Native American trails and sites Ladies Library Renovation More projects in cooperation with the Museum. This way they will be educational and invite more ideas. What historic projects/priorities do you hope CPA could fund in the next 5 years? 21% Engagement 7 Responses 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 12/17 Responses year round beach areas for dogs Protect marsh front to allow marsh migration with climate change PFAS = polyfluorialkyl substances Provide all weather walking /bike path between Eddy and Stony brook school. Removing phragmities from salt marsh. Salt marshes play a key roll in sea level raising. Opportunities for open space projects are oen not foreseen; they can occur sporadically and unexpectedly. It is important to have funds available to take advantage of opportunities that appear but not known at the time of putting together the CPC plan. Open space acquisition is opportunistic and we should be ready to fund purchases like the Sea Camps. We really can't target a specific property but a general class of properties. Acquire existing houses on our seashore and tear them down for future climate change issues, etc. Continued strategic acquisitions that provide broad benefits. Protect forest. Develop recreational opportunities in green spaces. Purchase strolling rights along the coastline land purchase in Zone II and pond frontage Continue to protect our wellfields and water. Very concern about PFAS showing up in neighboring towns Projects as they pertain to the Drummer Boy master plan. Open space possibilities relative to Sea Camps What open space projects/priorities do you hope CPA could fund in the next 5 years? 44% Engagement 20 Responses 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 13/17 Responses Not sure if it applies but expanding community garden space. Continue drinking water protection land acquisition, as well as parcels to protect ponds, retain forests to mitigate climate change. develop pocket open spaces around the town purchase and management of coastal resources- dunes, wetlands Additional land purchase within the zone II of existing town drinking water wells or future wellsite development areas. Prioritize projects that are good candidates for more carbon capture through invasive control and re-wilding Create pocket parks in center of Brewster 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 14/17 Responses Indoor swimming pool Improved access to recreation areas, connections to these spaces, continue with ADA updates to recreation areas, more community gardens are needed and they should be apart of all housing projects. Free= Freeman's Way Curling Facility Expand bike trails in town center and on Rt 137 and Free Real playgrounds for the children, the one we have are terrible. Through trails that goes from one end of town to the other, not cute little short trails. Yes, Wing Island bridge and then to Paines Creek. Boardwalk to Wing Island and more accessible nature areas Skate Park for local youth Playground at Drummer Boy and Freemans Field Bike trail extension to Linnell Landing Creation of possible dedicated pickleball courts, possibly at Sea Camps…or elsewhere Continue ADA projects at Town athletic fields. Cape Cod Sea Camp projects and potential pickleball courts. Fund underpass/tunnel for Rail trail extension to Bay front boardwalk to Wings Island Fund (together with external grants) the recommended Drummer Boy Master Plan Phase I on the fall town warrant What recreation projects/priorities do you hope CPA could fund in the next 5 years? 32% Engagement 15 Responses 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 15/17 Responses Recreation opportunities at Bayside Sea Camps, adding community gardens to all housing projects, adding more community gardens around town. I would like to see an Open Space and Housing collaboration-working together is key. Open space and community housing collaboration Sea Camps would be ideal for multi-use. Joint housing and open space project - I think there is a good example on Marhta's vineyard Cape Cod Sea Camps and Drummer Boy Park Community Center! Perhaps on Sea Camps What multi-use projects/priorities do you hope CPA could fund in the next 5 years? 21% Engagement 7 Responses 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 16/17 Responses Is this a more affordable way than doing it alone? For example, bang for buck over cost for project in Brewster. towns share water resources and coastal resources. valuable to develop multi-town efforts based on these resources. Give preference to local requests. Provides a benefit to Brewster residents and has regional funding participation Our greatest need is housing for all of our citizens. We need to provide for the people that serve our community Support regional housing projects for specialized populations (homeless vets, autistic individuals) Applicability to Brewster residents, . Its too bad Brewster projects have not applied for regional CPA funding. Good question…will have to think about this assess fraction of shared benefit that accrues to Brewster, and compare to Brewster projects How does that project affect/benefit the citizens of Brewster? Obviously Community benefit, specifically housing and coastal management. If it is a regional project, there should be fair amounts of CPC or other contributions from the other communities in the region. Improve the conditions of the bike path What criteria do you think the CPC should consider when reviewing regional project applications? 35% Engagement 13 Responses 11/29/21, 9:55 AM Brewster Public Forum Polling Results https://www.polleverywhere.com/reports/1041647 17/17 Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 5 II.Comments Submitted during Forum via the Chat Time of Comment Commenter Name Comment 0:29:47 Jenn Goldson, JM Goldson: Welcome! We will begin the formal program momentarily. 0:30:04 Jenn Goldson, JM Goldson: While you wait, please answer the questions on the screen (you can answer in the Chat) 0:30:48 Jenn Goldson, JM Goldson: Note that you should have an option to send your answers to “everyone” or just to “host and panelist” - it’s your choice 0:31:39 Gary Christen: Hi Elizabeth, I'll hang on as long as I can 0:32:12 Barbara Burgo: Culturally inclusive outdoor activities such as Movies in the summer and a grandparents park. 0:32:32 Beth Devine: I can't hear anything.... eek!!! 0:33:08 Sarah Robinson: I am in favor of an increase in all types of affordable housing 0:33:25 Jane Johnson: Affordable housing and next open space 0:33:58 Donna Kalinick: I think we need to provide the most amount of flexibility possible in the formula in order to accommodate all of the possible CPC projects over the next five years. 0:34:11 Pat Hughes, Brewster: I believe the priorities for the next 5 years should be investments in Open Space and Housing, in equal amounts over the 10% minimum. 0:34:57 Ben McKelway: I am strongly in favor of preserving open space as a top priority. It sickens me when I drive along in Brewster and see yet another new house going up on a wooded lot I had mistakenly taken for granted. I have applied for the opening on the town’s Open Space Committee. 0:35:49 Beth Finch: Conservation has already saved the Town and individual home owners enormous amounts by protecting well sites, eliminating or reducing the need for sewers, and reducing property taxes. Of course conservation also preserves habitat, creates walking trails and respects the rural character of Brewster. 0:35:51 Don Keeran: Please continue prioritization of open space in the CPA allotments. There is much more work to be done to protect our water resources, sensitive habitats and rural character. It has been an investment that has paid in dividends. 0:38:18 Beth Finch: It is essential that CPC funds be protected for conservation projects that appear, often unexpectedly,. Funds must be kept available to continue the myriad benefits of open space. 0:40:33 Dan Ginsburg: yes 0:40:38 Don Keeran: yes 0:40:38 Paul Ruchinskas: yes Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 6 0:40:40 Town of Brewster: Yes! 0:40:40 Chris Miller: I can hear and see the presentation 0:40:41 Vanessa Greene: Yes, I can hear and see you! 0:40:41 Barbara Burgo: Yes 0:40:47 Beth Devine: yes 0:40:47 Jim Lieb: Sounds good 0:40:49 Amanda Bebrin: can see and hear you, looking good! :) 0:40:51 Gary Christen: It's fine 0:40:51 Jane Johnson: Yes 0:40:55 John Lamb: looks and sounds great! 0:40:55 Jeffrrey Hayes: yes sounds good 0:41:16 Rafe M: I can hear and see 0:41:36 Srilekha Murthy, JM Goldson: Hi Rafe, do you have a question? 0:41:37 Jill Scalise: Yes, I can see and hear well 0:42:08 Chuck Hanson: yes, sound and video good. I do not see video control for myself. 0:43:11 Mary Chaffee: Open space preservation should continue to be a priority. Open space preservation benefits every Brewster resident, provides economic benefits, protects our drinking water, addresses climate change, protects water quality, supports our tourism-dependent economy, provides recreation opportunities, enhances property values, and balances controlled growth. 0:45:18 Barbara Burgo: I’d like to see a history trail including the stories from not only Sea Captains but their “slaves” or farm/house workers… 0:45:36 Dan Ginsburg: ok 0:45:37 Paul Ruchinskas: Yes 0:45:37 Mike Gradone - Recreation: I'm in 0:45:46 Sharon Tennstedt: yes 0:45:48 Beth Finch: can't see the web voting information 0:45:59 Hal Minis: I'm in 0:46:22 Srilekha Murthy, JM Goldson: Hi Beth, minimize Zoom and go to pollev.com/jenng 0:46:36 Srilekha Murthy, JM Goldson: you can additionally text the phrase "JENNG" to 22333 0:47:35 Peter Herrmann: I believe we are unable to afford sewering . Large volumes of new private septic systems continue to increase our nitrogen loading to our drinking water. Without open space land purchase to offset all the new septic , the State will mandate a cost prohibitive town wide sewer system. Open Space is a much less expensive alternative for people on limited income. 0:48:09 Hal Minis: Just got bounced off using QR scanner Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 7 0:48:21 Dan Ginsburg: I don’t see the bars 0:48:29 Jim Lieb: Brewster resident. Could not get into poll 0:49:14 peter norton: I'm not in 0:49:16 Srilekha Murthy, JM Goldson: Hi Jim, try logging into pollev.com/jenng 0:50:08 Rafe M: Message - your presenter has not opened poll? 0:51:03 Dan Ginsburg: This question isn’t on the phone 0:51:22 Jill Scalise: my poll has frozen 0:51:27 Mike Gradone - Recreation: new question hasn't uploaded 0:51:27 Peter Lombardi: I don't see it either. 0:51:32 Dan Ginsburg: kicked out of app 0:51:33 Chris Miller: says'waiting for jenng's presentation to begin 0:51:35 Elizabeth Taylor: the slide went away. 0:51:36 Mary Chaffee: Was just bounced out of poll. 0:51:42 Peter Lombardi: its there now. 0:51:47 Mike Gradone - Recreation: back up 0:51:48 Mary Chaffee: It’s back. 0:55:34 Srilekha Murthy, JM Goldson: communitypreservation.org The Community Preservation Coalition 1:01:03 Elizabeth Taylor: Open space is 10% and recreation is separate 10% 1:02:09 Paul Ruchinskas: No; rec is not guaranteed 10%. 1:03:32 Chris Miller: Brewster's higher percentage for Open Space has preserved our wellfields (water supply) and minimized our needs to sewer the town, saving taxpayers millions of dollars and preserving the community character we have today. There are still substantial areas within the zone II of our water supply and around future well sites that can be developed. I recommend we continue to prioritize open space funding with CPA. 1:04:47 Chuck Hanson: are town allocations via bi-laws per year or is it an average over time? 1:05:30 Paul Ruchinskas: Per year. 1:05:59 John Lamb: I feel it should be opened up more - 10% mins for housing and historic, 50% min for open space, and the remaining 30% could go to any category 1:06:34 Gary Christen: Eastham has very little open space to purchase at any given time, unlike Brewster 1:06:39 Pat Hughes, Brewster: Yes 1:07:22 Beth Finch: no 1:07:44 Pat Hughes, Brewster: YES Town meeting should be the body to change the allocations 1:08:18 Elizabeth Taylor: no 1:08:23 Peter Herrmann: unable to vote on your questions Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 8 1:08:25 Chris Miller: Eastham also has substantial property in the National Seashore (federally preserved open space) 1:15:54 Rafe M: Receiving text message that Jennifer Beine has not opened poll. Please review texting options 1:16:03 Chuck Hanson: Flexibility should be the first priority and then use the five year plan. 1:16:33 John Lamb: This is a really awkward way to input as how much we can participate depends largely on our typing skills! 1:16:43 Gary Christen: agreed 1:17:31 Chuck Hanson: hat is the text number again? 1:17:31 John J Phillips: typing...pretty basic 1:17:45 Srilekha Murthy, JM Goldson: Text JENNG to 22333 1:20:54 Chris Miller: text JENNG to 22333 1:21:05 Peter Herrmann: Yes, John . This is a horrible way to communicate and poll. 1:29:16 Barbara Burgo: Sadly we lost 16% of rental units at a time when it is needed the most - especially for low-income families and senior housing! 1:30:03 Chris Miller: Do we expect Brewster to reach the state recommended 10% affordable housing with the ongoing projects such as Brewster Woods and the Millstone projects? 1:31:00 Barbara Burgo: Sadly, There is a lack of diversity in Brewster of much more than housing. 1:33:35 Kari Hoffmann: Thank you for your offer to have the slides available for a closer review. This is helpful information. 1:34:45 John Lamb: We need more land protection. It hasn't kept pace in terms of acres protected with acres developed. 1:35:58 Jill Scalise: With the ongoing initiatives, Brewster Woods, Serenity Brewster, Habitat Red Top Road and the Millstone parcel, this could be up to 109 additional affordable units which bring Brewster to 7.8% SHI. Still not at 10%. This will also be impacted by the new census numbers. 1:37:29 Peter Herrmann: We will never be at 10% . For every house built it will increase the population and thereby always keep us below the 10%. Its a silly game. 1:45:35 Srilekha Murthy, JM Goldson: visit pollev.com/jenng 1:45:46 Srilekha Murthy, JM Goldson: additionally, text JENNG to 22333 1:47:48 Peter Herrmann: We will never be at 10% because every so called “affordable” house built will increase town population and keep us under 10%. The entire so called “10%” is a fictional formula. 1:50:13 Pat Hughes, Brewster: Elizabeth Taylor- your phone is blocking your image 1:51:44 John Lamb: I agree with you, Peter! It is impossible,. Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 9 1:54:40 Amanda Bebrin: We're losing year-round units every year, and two years of a pandemic market has put even market rate housing out of reach of most working-age Cape Codders. Having enough tools available and building enough housing to accommodate our aging population, our working-age people, and our local families should be the focus -- hitting the 10% SHI mark doesn't mean that our work on housing is done. 1:54:47 Paul Ruchinskas: Both Orleans and Provincetown are over 9% and have developments in the pipeline that likely will get them over 10%. 1:56:20 Jim Lieb: Have to sign off. All very interesting. 1:56:33 Barbara Burgo: Excellent for Orleans and P-town! Thus, it is doable- if we really want to think “out of the box.” 2:03:01 Srilekha Murthy, JM Goldson: PFAS: Per- and Polyfluoroalkyl Substances 2:04:35 Srilekha Murthy, JM Goldson: https://www.cdc.gov/biomonitoring/PFAS_FactSheet.html 2:06:16 Gary Christen: So Far Brewster doesn't have a PFAS issue with the water supply. 2:16:30 Gary Christen: We have had funding directed towards Brewster from our surrounding towns, Example, Mother's Bog where Dennis Water Sept gave us substancial finds 2:16:43 Pat Hughes, Brewster: Could we open it up to comments soon? 2:18:00 Pat Hughes, Brewster: This has been a great process; however it would be great to get to comments from the attendees. Thanks 2:19:32 Srilekha Murthy, JM Goldson: For anyone wanting to submit written comments after this forum or a question that you'd like answered separately, please email me at: Srilekha@jmgoldson.com 2:24:27 John Lamb: thank you all! Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 10 III.Questions and Answers Submitted during the Forum in the Q&A Brewster Community Preservation Plan Public Forum Question Details Question Asker Name Asker Email Answer(s) Follow-up Question 1 I am not sure what the priorities are in each category. I assume some are more urgent than others. Bill Wood bpwood7980@aol .com live answered 2 what was the web information? It can't be read on the screen. Beth Finch bbbethoncape@c omcast.net pollev.com/je nng 3 Now I see the results. They’re on my phone, not on the Webex Dan Ginsburg ginsburgda@gmail .com Great to hear! 4 Not sure how to get into the Chat feature. Bill Wood bpwood7980@aol .com Hi Bill, there should be an option on the bottom of your screen, next to the Q&A option. 5 The question disappeared and I am in the waiting for Jenna screen Gary Christen gc1@alabe.com Are you able to see the questions now? 6 didn't get the question Gary Christen gc1@alabe.com Are you able to answer this question? lost the ability to answer 2 so far 7 Does the committee have an opinion on changing the allocation? Frank Schroth frank.schroth@gm ail.com live answered Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 11 8 I lost the survey link. Is there a way to reconnect? Chuck Hanson Chuckhansoncc@g mail.com link is pollev.com/je nng 9 Chuck I also have had a very unstable access to survey link. Peter Herrmann peter@americanfa lconinc.com Hi Peter, maybe try using the text option? text JENNG to 22333 10 I see the chat box but don't know how to enter a comment. Bill Wood bpwood7980@aol .com Hi Bill, are you unable to open the chat in Zoom? 11 I can't get into the polling peter norton petergnorton7@g mail.com Hi Peter, visit pollev.com/je nng or text JENNG to 22333 12 I missed a couple of questions in the poll. Is it too late to go back and answer them? If not, how can I do it? Anonymous Attendee If you have answers for specific poll questions, feel free to email me with your answers: srilekha@jmg oldson.com 13 Please, what is the best e-mail address for comments that we didn't have time to input? John Lamb jlamb@lambs.net live answered Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 12 IV.Comments Emailed after Forum Brewster Community Preservation Plan Public Forum Community Member Email Comment John Lamb jlamb@lambs.net Hi! Thank you very much for Brewster's CPC forum yesterday afternoon. The format very efficiently covered a lot of ground, but the structure and time didn't allow me to fit in some of the points I felt would be useful input, as the overall strategy and framework comes together for how we get the most long-term community value from this magnificent opportunity over the next 20 years. I have outlined them here (attached) as you kindly suggested, for inclusion in the forum report. Your presentation was very well prepared, including a lot of very helpful background, along with detail on the vocabulary and ground-rules for CPA implementation. Please could you send me a copy of that by return e-mail? I look forward to the continuing discussions! Thanks again for helping Brewster in invaluable way. Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 13 Ben McKelway bmeckelwa@hotmail.com Thank you for agreeing to accept comments “for the record” after yesterday’s forum, which was very informative and very professionally done. I dithered too long and lost my chance to comment on the poll question that asked for priorities in the acquisition of open space. What I wanted to say was this: We have to slow down the building in Brewster. It hurts to see new houses, one after another, going up on single wooded lots that I mistakenly took for granted, like the large house going up now on the way to Paines Creek Public Beach. But what hurts even more are new subdivisions, even two or three houses in a row, on multiple lots that could have, should have, been saved, whether by CPA funds, the Brewster Conservation Trust, or the Town of Brewster. I’m thinking of the tragedy of the three mansions in a row on the ridge that parallels A.P. Newcomb Road, to the west (left) side after we turn left from Satucket Road headed toward the bay. Just think of all the native wildlife displaced by that unsightly display of wretched excess. So, that is my priority for our use of Brewster’s CPA funds — the purchase and preservation of lots, especially multiple, contiguous lots, before they can be built upon. Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 14 Jill Maraghy jillmaraghy@gmail.com Hi. Please consider some Pickleball courts at the Seacamps. There are only four courts which were created for Junior Tennis who use them summers Monday through Friday, 10 to 12. In summer, it’s too hot to play after 12. The courts are more than full from 7-9 am. The folks in Dennis have been super nice so far, but if they get overpopulated they will most likely stop allowing other towns to play on their courts like Harwich. It would less stressful if we had our own Brewster designated courts that we actually had a right to be there. Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 15 John Phillips john.phillips20@comcast.net First of all, I must commend you all on a very well thought out presentation! In addition, the interaction was wonderful with the ability to answer pertinent questions from your cell phone. Jenn did a remarkable job and certainly knew the subject matter. Kudos. I realize that there a lot of vying concerns looking to get their individual projects on the list, and priorities are necessary. My particular issue is looking to get on the list sometime in the future for dedicated pickleball courts. Our informal organization, the Stony Brook Picklers, consists of a listing of about 110 players, ~60 of which are avid players. However, there many others who play at Stony Brook but have yet to join. We have been around for about 4 years, have formulated a Pickleball Committee, and have started to meet regularly with the Recreation Department. We have done our homework looking at potential sites throughout the Town for siting new courts (currently we play on the Stony Brook 4 Youth Tennis courts which have been striped for PB, and 1 full size tennis court was recently striped for 2 additional PB courts). It is the fastest growing sport in the USA and many of our neighboring Towns have embraced the sport by creating new facilities such Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 16 as in Harwich, Dennis, Yarmouth, Barnstable, and Mashpee to name a few. Prior to the Sea Camps acquisition, we actually created a conceptual with a budgetary construction cost to install 8 PB Courts on the Gage's Field behind the Fire Station with the ability to possibly expand to 10. We looked at approximately 8 other sites in Town but Gage's was the best. We now see the Sea Camps as an opportunity for pickleball to be a part of the overall planning process as an outside recreational activity. I would appreciate that you include Pickleball Courts as a viable entity for consideration in the future, especially once we know the "layout" of the Sea Camps. Our first opportunity to view the Sea Camps will be December 11 where people will be given guided tours of the facility. I am also contemplating of submitting my name to become a member of the task force overseeing the planning effort, not just focused on pickleball but for the good of the Town in general. Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 17 Nancy Forstrom nancy4strom@gmail.com Hello there, I was unable to attend last week's community forum discussing the allocation of funds. I would like to see the recreation department maintain its current Pickleball courts (actually junior tennis courts) and build new, proper Pickleball courts. We have been allocated 2 more PB courts at Stony Brook on one of the under used tennis courts. We are waiting for striping in the spring. This will help with court overcrowding in the mornings but demand is greater than supply. Pickleball is a very popular sport. It is often referred to as tennis for old people. There is a group of us who play every morning from 7-9 in the summer and from 8- 10 throughout the entire winter. As it gets colder, we add hats, gloves and more layers. Other groups play at 10am, noon, afternoon and sometimes evenings. Currently we have 109 members registered for Stonybrook Picklers on playerlineup.com. . Members are Brewster residents, homeowners, guests and friends from neighboring towns. The 60 membership slots at Brewster Recreation Department sold out within days this spring. This is a sport that is not going away. It is perfect for the average aged Brewster resident and it’s growing in popularity. If we had proper PB courts in Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 18 Brewster, we could hold tournaments and produce revenue for the recreation department. Please allocate funds toward building proper Pickleball courts in Brewster. We have site recommendations at Gages Field and Sea Camps. Corinne Trabulsie nananurse6@comcast.net Pickleball: I play every day and would love to see some courts in the Sea Camps. Thanks. Brewster Community Preservation Plan Public Forum Summary – November 29, 2021 19 Janet Roman jroman67@comcast.net As a Brewster resident who enjoys playing Pickleball alongside so many wonderful other players-It would be so useful to have additional courts for the many people that play - Sharing the few courts at StonyBrook with other pickleball players -Junior Tennis Program-and clinics- has become a challenge to get together with others for a game -on a regular basis- I know many players who have become frustrated with limited court space and have payed to join neighboring towns- it would better to see that money spent right here in their own town. I am hopeful that the Sea Camp will provide additional pickleball courts for the many residents who are staying healthy and active playing pickleball. Brewster Community Preservation Plan Project Timeline 8/5: Kickoff Meeting with current & former chair By 9/1: Prepare CPA overview profile, 4 resource profiles, & mapping CPA allocations & resources 9/8: CPC Meeting 1 – Review project schedule & profiles; discuss engagement plan Launch outreach effort for public forum Hold virtual focus groups and interviews Compile focus groups & interviews summary 9/28: Meet to discuss CPA finances & scenarios Interview CPC members Prepare materials for public forum 11/10 Hold public forum (sponsored by CPC) Compile forum results and create summary of key findings Create draft outline of recommendations & goals 12/8: CPC Meeting 2 - review engagement results & discuss draft outline of recommendations & goals Prepare draft CP Plan By 1/6/22: Submit draft plan for CPC review 1/12: CPC Meeting 3 – review draft plan Revise plan, as needed 2/9: CPC Public Hearing Revise plan, as needed 3/9: CPC Meeting 4 – Approve final plan 11/3/21, REVISED AUG-SEPT SEPT OCT-NOV DEC JAN 2022 - MAR http://www.jmgoldson.com Community Preservation Committee: FY22 Forecast as of 11/15/2001 1,739,140.61$ 1,084,450.00$ 162,668$ 1,247,117.50$ Actual Match received 519,353.00$ 2,986,258.11 Difference from Projection 356,685.50$ 50%10%10% Open Space Housing Historical $ 678,947.78 $ 120,804.53 $ 527,670.09 $ - $ 611,454.96 $ 1,938,877.36 $ 623,558.75 $ 124,711.75 $ 124,711.75 $ 311,779.38 $ 1,247,117.50 $ 1,184,761.63 $ 1,302,506.53 $ 245,516.28 $ 652,381.84 $ 311,779.38 $ 1,858,572.46 Open Space Housing Historical "30%" $ (53,100.00) $ (101,600.00) $ (48,983.00) (62,356.00) (185,000.00) (245,516.53) (113,079.47) (125,000.00) (1,184,762.00) Fall TM submitted (67,400.00)$ (5,000.00)$ (25,000.00)$ Total YTD Obligations - FY22 $ (203,683.00) $ (245,516.53) $ (197,400.00) $ (185,000.00) $ (1,385,197.47) $ 1,098,823.53 $ (0.25) $ 454,981.84 $ 126,779.38 $ 473,374.99 Total net available from all accounts 2,153,959.49$ REMAINING OPEN SPACE GRANT FUNDS RECEIVED $192,400 Additional Allocation from State match 178,342.75$ 35,668.55$ 35,668.55$ 107,005.65$ 356,685.50$ Projected Ending Balance after additional Match 1,277,166.28$ 35,668.30$ 490,650.39$ 233,785.03$ 473,374.99$ 2,510,644.99$ H - Latham Strong Start in Adult Living Housing(Withdrawn) H - Latham Legal set aside H - CC5 Orleans - $100,000 (deferred to next funding) FY22 Estimated Unreserved Fund Balance as of 11/10/2012 with Adjustments [1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional HI -Crosby Mansion repairs - Consulting Setaside H - Updated Housing Production Plan - $25,000 (2) State Match revenue is projected at 15%, which is the total which was listed in the Fall TM Warrant. [3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $3,500 state Coalition dues. H - Housing Coordinator - $51096 H - Rental Assistance - $150,000 H - Habitat - Red Top Road - $105,000 Adj for Reserve setasides HI -Crosby Mansion repairs - $67,400 Administration Expense [3] Spring TM approved: Rec - Brewster Dog Park H - Dennis Veterans Home - $52,500 HI - Mill Pond Wall BBJ Property Bond #1 BBJ Property Bond #2 Bates Property Bond FY-21 Actual Unreserved Fund Balance FY-22 Estimated revenue FY-22 Estimated Funds available FY-22 obligations as of 11/10/2021 Undesignated Fund Balance FY-21 Estimated total balance forwarded [1]: FY-22 Estimated local tax revenue: FY-22 Estimated State contribution [2]: Total FY-22 Estimated funds available: Budgedted Reserved for CPA BONDS Community Preservation Committee: FY23 Forecast as of 11/15/2021 2,153,959.49$ 1,144,558.05$ 286,139.51$ 1,430,697.56$ 3,584,657.05 50%10%10% Open Space Housing Historical $ 1,098,823.53 $ (0.25) $ 454,981.84 $ 600,154.37 $ 2,153,959.49 $ 715,348.78 $ 143,069.76 $ 143,069.76 $ 429,209.27 $ 1,430,697.56 $ 1,814,172.31 $ 143,069.51 $ 598,051.60 $ 429,209.27 $ 600,154.37 Open Space Housing Historical "30%" $ (51,075.00) $ (98,000.00) $ (47,583.00) (71,534.88) - Total YTD Obligations - FY23 $ (196,658.00) $ - $ - $ (71,534.88) $ - $ 1,617,514.31 $ 143,069.51 $ 598,051.60 $ 357,674.39 $ 600,154.37 Total net available from all accounts 3,316,464.17$ REMAINING OPEN SPACE GRANT FUNDS RECEIVED $192,400 [1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional (2) State Match revenue is projected at 25% [3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $3,500 state Coalition dues. FY23 Estimated Unreserved Fund Balance as of 11/15/2021 with Adjustments Administration Expense [3] Adj for Reserve setasides Bates Property Bond Budgedted Reserved for CPA Undesignated Fund Balance FY-22 Actual Unreserved Fund Balance FY-23 Estimated revenue FY-23 Estimated Funds available FY-23 obligations as of 11/15/2021 BBJ Property Bond #1 BBJ Property Bond #2 FY-22 Estimated total balance forwarded [1]: FY-22 Estimated local tax revenue: FY-22 Estimated State contribution [2]: Total FY-22 Estimated funds available:BONDSBONDS Municipality BREWSTER FY 2021 Net Surcharge Raised $1,067,428 Round 1 Distribution $420,248 Round 2 Equity Distribution $59,720 Round 3 Surplus Distribution $39,385 Final Total Distribution $519,353 Final Percentage Reimbursement 48.70% FY18 Match $184,636 FY19 Match $220,244 FY20 Match $292,896 FY21 Match $368,430 This Year's Match $519,353 Website Subpage Content Submission Form Oct. 4 1 NEW BREWSTER WEBSITE – CONTENT FORM A. POINT OF CONTACT 1. Name of Website Point of Contact (person completing this form): Faythe Ellis, Beth Devine 2. Phone: 508-680-6487 B. YOUR WEBSITE INPUT 1. Your Department/Board/Committee/Commission name: Community Preservation Committee 2. Mission Statement. Review the mission statement that was provided to you. Indicate if the one provided is sufficient or provide a revised one here. The Brewster Community Preservation Committee is comprised of 9 members: four Citizen Representatives, appointed by the Board of Selectmen and members designated by the following committees: Conservation Commission, Planning Board, Brewster Historical Commission, Housing Authority and Recreation Commission.. For meeting schedules and agendas, please check the Brewster Calendar. What is the Community Preservation Act? The Community Preservation Act (CPA) is a state law designed to help communities plan ahead for sustainable growth. The CPA allows towns to levy a community-wide property tax surcharge of up to 3% for the purpose of creating a local Community Preservation fund that can qualify for state matching funds. The fund must be used to acquire and protect Open Space and recreation lands, preserve Historic Buildings, Documents and Landscapes, and create and maintain Community Housing. How does the CPA work in Brewster? The CPA was adopted by Town Meeting, November of 2004 and received ballot approval in May of 2005. This approval resulted in a 3% surcharge on real estate tax, thereby replacing the Land Bank surcharge. The Brewster By-law requires that 50% must be spent or reserved for Open Space, 10% must be spent or reserved for Community Housing and 10% must be spent or reserved for Historic Preservation. The balance, 30%, may be spent for Community Housing or Historic Preservation areas plus Recreation purposes. This money is cumulative and can be spent in subsequent years. This gives Brewster the opportunity to determine its priorities, plan for its future, and generate funds to implement those plans. DIRECTIONS: Use this form to provide the initial information that will appear on the new Town website for your department, board, committee or commission. Refer to the subpage examples to see how this information will be displayed. Website Subpage Content Submission Form Oct. 4 2 The state bylaw or ordinance establishing the CPC also serves to enumerate the responsibilities of the CPC. These three responsibilities are outlined in Sections 5(b) and 5(c) of the CPA statute. Develop a Community Preservation Plan The first responsibility is to study the needs, possibilities and resources of the community with regards to community preservation. In performing this research function, the CPC must meet and consult with town departments and other committees to get their input, and must hold at least one public hearing annually to get input from the general public. The public hearing must be posted publicly and advertised for two weeks preceding the public hearing in a local newspaper of general circulation. Following its research, the CPC is responsible for developing a local CPA plan to guide its decision-making on CPA project proposals. We are currently in the process of developing a 5 Year CPA Plan with an expected completion in 2022. Review and Recommend CPA Projects The second responsibility of the CPC is to accept project proposals from the community, and conduct a thorough review of them, with the aim of selecting the most compelling projects for recommendation to Town Meeting. Project proposals can be submitted to the CPC twice a year. Once the CPC has voted on a slate of projects to recommend, along with the specific dollar amounts and CPA funding sources it recommends to complete them, it forwards these to the town meeting for action. As part of preparation for town meeting, a representative of the CPC makes a presentation to the Select Board and the Finance Committee to describe project recommendations in the CPC warrant article and the reasoning behind its choice of that particular group of projects. Keep Records and Report on the CPA Budget The third responsibility of the CPC is a record keeping and budgetary responsibility. It is required to keep records of all CPC meetings, proposals, and recommendations, and to submit a CPA budget annually to the legislative body. CPC Administrative Funds In order to fund the work of the CPC, the CPA statute specifies that the committee may use up to 5% of the community's annual CPA revenues each year. Town Meeting must approve these monies annually. The CPC’s administrative funds can be used for the same kinds of expenses budgeted for any town department or committee to carry out its mission each year, such as employee salaries, office expenses and contractual services. Brewster CPC History In Brewster, the CPA replaced the Cape Cod Land Bank, which had previously funded Open Space acquisitions. The Act also created a State fund which will provide the Town with matching funds. The state match varies from year to year. Property taxes traditionally fund the Town's day-to-day operating needs of safety, health, schools, roads, maintenance. - and more. The 3% CPA property tax surcharge generates additional needed revenue to meet Open Space, Community Housing, Historic Preservation, and Recreation goals. Website Subpage Content Submission Form Oct. 4 3 What is the Application Process? . What is the Application Process? The CPC Funding Application is an electronic form and is available online via this link: Instructions for Applicants (brewster-ma.gov) . Applications should be submitted electronically according to the instructions in the CPC Funding Application document. Applications should be submitted by July 1st for the fall meeting or December 1st for the spring meeting, to allow sufficient CPC review time for potential presentation to the following Brewster Town Meeting. Applications deemed CPA eligible, complete, and timely, are then reviewed in public hearings and decisions are made as to which applications will be approved for recommendation at Town Meeting. Voters at Town Meeting will then vote yes or no on CPC recommendations. Note: Late submissions have been accepted in the past with the caveat that, if the committee cannot complete the review process, those late submissions may be deferred to the following town meeting. Applicants who plan to submit a late application with the intention of making the warrant for the next town meeting should consult with the committee chair in advance. . For meeting schedules and agendas, please check the Brewster Calendar. The following are the CPC funding requests that were approved at the May 2016 Town Meeting. Cape Cod Village - Housing Boehm Conservation Area Property - Conservation Restriction Rec Department - Babe Ruth Field Cape Rep Theatre - Historic Preservation Harwich Ecumenical Council for the Homeless - Housing Rehab The following is the CPC funding request that was approved at the November 2016 Town Meeting. Habitat For Humanity -- Tubman Road Housing Phase 1 The following are funding requests that were approved at the May 2017 Town Meeting. Brewster Woods Housing Development Bikeways – Cape Cod Rail Trail Crossing Lights Town of Brewster - PT Housing Coordinator FY18 The following is the funding request that was approved at the November 2017 Town Meeting Website Subpage Content Submission Form Oct. 4 4 Meeting House Road Conservation Area Land Acquisition The following are the funding requests that were approved at the May 2018 Town Meeting. Rec Department Freemans Way Fields - ADA Improvements Rec Department Tennis Court Improvements Town of Brewster – PT Housing Coordinator FY19 Community Development Partnership - Cape Housing Institute Brewster Housing Authority - Huckleberry Lane Captain Elijah Cobb House – Historic Preservation Millstone Road Community Housing Land Acquisition Long Pond Woodlands Conservation Area Land Acquisition The follow are the funding requests that were approved at the Fall 2018 Town Meeting Habitat for Humanity - Paul Hush Way Phase 2 Cape Rep Theatre - Historic Preservation Cape Cod Museum of Natural History Observation Platform Brewster Affordable Housing Trust The following are the funding requests that were approved at the May 2019 Annual Town Meeting. Community Development Partnership - Cape Housing Institute Town of Brewster - PT Housing Coordinator FY20 Windrift Acres Conservation Area Land Acquisition The following are the funding requests that were approved at the Fall 2019 Town Meeting FORWARD - Housing for Autistic Adults Brewster Affordable Housing Trust – Preserve Subsidized Housing Inventory Open Space and Recreation Plan Update The following are the funding requests that were approved at the 2020 Annual Town Meeting: Town of Brewster – Housing Coordinator FY21 Community Development Partnership – Cape Housing Institute Pleasant Bay Community Boating – Accessible Dock Brewster Whitecaps/Brewster School Committee – Stony Brook Field Improvements 106 McGuerty Road Conservation Area Land Acquisition The following is a list of CPA funded projects along with financial information: CPC FY2021 Budget CPC Projects CPC Open Space Bond Payments Forms, Applications, and Documents Agendas & Minutes Public Meeting Packets 3. For Webpages with an Associated Committee/Board/Commission: a. Meetings. Write a sentence about when the body meets, e.g., “The Planning Board meets the first and third Wednesday of each month at Brewster Town Hall at 6pm.” Website Subpage Content Submission Form Oct. 4 5 The CPC meets the second and fourth Wednesday of each month at 4PM, at Town Hall. b. Members. Provide the names, positions (chair or member), and end of current term for each member. Faythe Ellis, Chair Historical Commission Representative 6/30/2022 Sharon Marotti, Vice Chair, Treasurer Citizen Representative 6/30/2022 Elizabeth Taylor, Clerk Planning Board Representative 6/30/2023 Roland Bassett Jr Recreation Committee Representative 6/30/2022 Barbara Burgo Brewster Housing Authority Representative 6/30/2022 Bruce Evans Conservation Commission Representative 6/30/2022 Peggy Jablonski Citizen Representative 6/30/2024 Sarah Robinson Citizen Representative 6/30/2024 Paul Ruchinskas Citizen Representative 6/30/2024 4. News and Announcements. No input needed here until the site is live. 5. List of Resources1.  Identify and provide resources the public will seek on your page. These can be policies, links to other pages (e.g., “FAQs,” “Committee Projects  Provide the name of the item and either attach the identically-labeled document to your email or provide the link to it.  Extend the table as long as you need.  When you return this form, please attach all the documents you need to appear on your subpage “Resources” list (the navy blue column). Resource Name Type of Resource (website, PPT, Word, PDF, etc.) Example: “Shellfish Regulations” PDF labeled “Shellfish Regulations” Example: “Cape Cod Commission” Website: https://www.capecodcommission.org Application Packet Instructions for Applicants (brewster-ma.gov) CPA Coalition Website Community Preservation Coalition | Project List Current Budget CPC Five-Year Plan Housing Production Plan Historic Building Inventory 2021 Open Space & Recreation Plan APCC/HAC Housing & Open Space Project Cultural Resource Inventory 1 KATHY: How do you need to receive all this content for the navy blue column of resources? Does this table work? Website Subpage Content Submission Form Oct. 4 6 6. Contact Us. Provide the names and titles of primary contact persons. Faythe Ellis, Chair Beth Devine, Assistant 7. Address. Provide the street address for department/committee. Town Hall 2198 Main Street Brewster, MA 02631 8. Phone. Provide the department/committee’s primary phone number. Town Hall 508-896-3701 9. Email:If you have a department or committee general email address, provide it here. cpcmeeting@brewster-ma.gov 10. Fax. Provide a fax number, if one is used. Town Hall - 508-896-8089 11. Hours of Operation: Provide the days and hours that staff are available. 12. Upcoming Events. No input needed until site is live. 13. Is there other important information that should appear on your page when it goes live? 14. ………………………………………………………………………… This is what is currently listed under Forms, Applications & Documents on our page. Fall 2018 Applications Fall 2019 Applications Fall 2020 Applications Previous Year Applications Spring 2019 Applications 2009 Housing Production Plan 126 DEFAULT 2013 Open Space & Recreation Survey 4 DEFAULT 2017 Brewster Housing Production Plan 101 DEFAULT Administrative Expense Funding Application 1 DEFAULT CPA Allowed Usages 1 DEFAULT Website Subpage Content Submission Form Oct. 4 7 CPC Funding Application 12 DEFAULT CPC FY 19 Budget 1 DEFAULT CPC FY 2020 Budget 2 DEFAULT CPC FY 21 Budget 1 DEFAULT CPC FY2018 Budget 1 DEFAULT CPC Open Space Bond Payments 1 DEFAULT CPC Project List 7 DEFAULT Open Space & Recreation Goals and Objectives 2 DEFAULT Open Space & Recreation Plan Update 30 DEFAULT Addendum to Final Report delivered June 30,2021 to CPC on Crosby Barn Project Phase 2A As promised, we are submitting an addendum to our ﬁnal report on the following items unresolved at our last meeting with you: 1.Final Controlled Construction Report to the State Building Inspector on Phase 2A by our Architects, Catalyst is attached. It also contains the Final Report of the Structural Engineer. 2.Final State Building Inspection to review the work on this phase in light of our request to provide a public beneﬁt by giving small group tours took place on September 28. The State Building Inspector also required a statement from our Architect on public life safety issues. That letter is attached here. We now have permission to invite small groups of up to 12 people into the barn. A committee has been formed to make the public aware of this opportunity and staff is providing marketing collateral to support that effort. The work to fund and mount an exhibit in the barn on the history of the Barn and the historic site is underway and will replace the temporary materials we have recently mounted in the Barn in order to initiate public beneﬁts. We plan to launch a public campaign before Thanksgiving to raise the remaining funds to complete this project (Phase 2B). In the meantime we are halfway to reaching our goal to match the award from the Massachusetts Cultural Facilities Fund for $190,000.00 which will keep this project going while we continue to raise remaining funds. Again, we would like to take this opportunity to express our gratitude to the CPC and the Townspeople of Brrewster for their faith and trust in us. We look forward to hosting a visit for you to the Barn. Respectfully Submitted, Janine M. Perry Producing Artistic Director Cape Cod Repertory Theatre Co., Inc. Cape Rep Theatre Addendum 11/1/2021 to Final Report delivered 6/30/21 Page of 1 1 203 WILLOW STREET SUITE A PH 508-362-8382 YARMOUTHPORT MA 02675 FAX 508-362-2828 WWW.CATALYSTARCHITECTS.COM September 9, 2021 Permit #: BLDG20-0516 Crosby Barn – Brewster, MA Mr. Marc LaPointe, District State Inspector Office of Public Safety and Inspections 50 Maple Street Milford, MA 01757 cell: 617-686-1882 email: marc.lapointe@mass.gov (sent via email) RE: Controlled Construction Report No. 6 Dear Mr. LaPointe, Construction activities continue at the subject project. Between the dates of May 26, 2021 and July 6, 2021, the following general work occurred: 1. Installation of siding and trim at historic barn complete. 2. Installation of new windows at the historic barn and cupola complete. 3. Installation of restored historic windows and doors at the barn complete. 4. New entry canopy finished carpentry work complete. 5. Main entry window and door installation complete. 6. Exterior Paint ing Complete. 7. Exterior lighting complete. 8. Shutter and rail restoration and installation complete. 9. Terrace and accessible walkway installation by Owner’s Landscape Contractor complete. We have been conducting weekly project meetings, and visit the site regularly to review the progress and adherence to the construction documents. All work completed to date has been done in a good and workmanlike manner and in general accordance with the construction documents. If you have any questions, please feel free to contact me or Maria Raber, Project Manager, at any time. Sincerely, Kurt E. Raber, Principal-In-Charge CC: Rich Bryant, Vice President and Project Manager, Cape Associates Pasquale Iachetta, Site Superintendent, Cape Associates Kate Mundle, Cape Rep Theatre, Owner’s Representative Janine Perry, Cape Rep Theatre, Artistic Director Encl.: Structural Report_9/9/21 203 WILLOW STREET SUITE A PH 508-362-8382 YARMOUTHPORT MA 02675 FAX 508-362-2828 WWW.CATALYSTARCHITECTS.COM Installation of new main entry doors and new windows complete. Trim, siding, and canopy installation complete. Exterior painting complete. Restoration of historic shutters rails complete. Exterior lighting complete. 203 WILLOW STREET SUITE A PH 508-362-8382 YARMOUTHPORT MA 02675 FAX 508-362-2828 WWW.CATALYSTARCHITECTS.COM Restoration of historic shutters and rails, preservation of historic windows and doors, exterior siding restoration and exterior painting complete. Exterior lighting complete. 203 WILLOW STREET SUITE A PH 508-362-8382 YARMOUTHPORT MA 02675 FAX 508-362-2828 WWW.CATALYSTARCHITECTS.COM Addition exterior work complete. New window and door installation on south elevation complete. New window installation in existing shutter opening complete. 203 WILLOW STREET SUITE A PH 508-362-8382 YARMOUTHPORT MA 02675 FAX 508-362-2828 WWW.CATALYSTARCHITECTS.COM Exterior restoration work complete, new addition exterior shell complete. New hardscape terrace by Owner’s landscape contractor and accessible stonedust pathways complete. New hardscape terrace and associated stonedust accessible walkways by Owner’s landscape contractor. 203 WILLOW STREET SUITE A PH 508-362-8382 YARMOUTHPORT MA 02675 FAX 508-362-2828 WWW.CATALYSTARCHITECTS.COM Exterior Paint at cupola complete Complete exterior restoration and addition exterior shell. Complete terrace and accessible walkways by Owner’s landscape contractor End of Controlled Construction Report #6 1/1 Final STRUCTURAL REPORT September 9th, 2021 Catalyst Architecture & Interiors Attn: Maria Raber 203 Willow Street, Suite A Yarmouthport, MA 02675 Email: maria@capearchitects.com Structural Engineering– Final Report Project Name: Crosby Barn – Cape Rep Theatre – Phase II Project Location: 132 Linnell Landing Road, Brewster, MA Project #: ING19052 Dates/time of visit: Multiple Occasions Weather: 1.Typ. Site Attendees: Lars Jensen (INGHOUSE) Pasquale Lachetta (Cape Associates Site Supervisor) Janine Perry (Cape Rep. Theater) INGHOUSE INGHOUSE has final reviewed all construction of Phase II (addition and renovation of Crosby Barn). Punch-list items have been completed by the general contractor and are hereby approved. The constructed structural systems comply with our initial structural plans, and directives provided via. revisions or on site directives. Please, do not hesitate to contact us with any questions or concerns. Sincerely, Lars Jensen, P.E., S.E. CC: Janine Perry (Cape Rep. Theater) Richard Bryant (Cape Associates, General Contractor) inghouse, PC P.O. Box 182 Mashpee, MA 02649 Phone: 508-221-2980 Email: jensen@inghouse.net Web: www.inghouse.net 09/09/2021 203 WILLOW STREET SUITE A PH 508-362-8382 YARMOUTHPORT MA 02675 FAX 508-362-2828 WWW.CATALYSTARCHITECTS.COM September 15, 2021 Permit #: BLDG20-0516 Crosby Barn – Brewster, MA Mr. Marc LaPointe, District State Inspector Office of Public Safety and Inspections 50 Maple Street Milford, MA 01757 cell: 617-686-1882 email: marc.lapointe@mass.gov (sent via email) RE: Temporary Occupancy of Crosby Barn Dear Mr. LaPointe, I provide the following in response to your request in your email dated Friday September 10, 2021. The Cape Rep Theatre proposes to occupy the partially completed building for small group tours for fundraising purposes by appointment only in order to limit the number of people inside the building. The proposed group size is 12 visitors in addition to trained staff and volunteers. In our review of the IBC 2015 Tables 1006.2.1 and 1006.3.2(2) - (there are no applicable MA Amendments), a single exit is allowed in an Assembly use group where the building is not equipped with a sprinkler system and the travel distance is less than 75 ft. for an occupa nt load of less than 49 occupants. Please see the attached diagram indicating the travel distance within the building demonstrating that all spaces meet the travel distance criteria. It is our suggestion that the Cape Rep Theatre provide signage at the doors that are not available for use as exits to discourage use of such doors by visitors. The floor surface has been patched within the historic barn there is no abrupt change in elevation. Existing lighting remains in the barn, the Cape Rep Theatre will provide supplementary lighting in areas where lighting levels are low. Sincerely, Kurt E. Raber, Principal-In-Charge CC: Rich Bryant, Vice President and Project Manager, Cape Associates Pasquale Iachetta, Site Superintendent, Cape Associates Kate Mundle, Cape Rep Theatre, Owner’s Representative Janine Perry, Cape Rep Theatre, Artistic Director Encl.: Single Exit and Travel Distance Diagram DNACACDNDNCUACAE51DC.3B.7B234C2A2.2BA3.1AA3.11A2.2CA3.2EXISTING OUTDOOR STAIRWAY WITH FENCE / RAILING DOWN TO BASEMENT TO REMAIN2A2.14'-6"MEN108WOMEN109GEN. NEUTRAL106RESTROOMVESTIBULE105MULTIPURPOSE /PERFORMANCESPACE101RECEPTION SPACE100WARMING KITCHEN102STAIR991A2.1NEW 4" THICK SLOPED CONCRETE WALKWAY, BROOM FINISHNEW SLOPED CONCRETE WALKWAY, BROOM FINISHSEE NOTE AOUTLINE OF NEW CANOPY ROOF ABOVEOUTLINE OF NEW ROOF ABOVEJAN.1073'-0 1/2"9'-11"3'-0 1/2"4'-4"7'-11"11'-5"2'-4"1'-6"10010210810610710910110210312'-0"4'-11 1/2"3'-9"1'-10"25'-8 1/2"X2X3X6X7X4X1X8101aEX1.1SEE NOTE CSEE NOTE ASEE NOTE BSEE NOTE CSEE NOTE A8'-11"3'-7 1/2"3'-11 1/2"2'-7"10'-11"1'-3"2'-7"5'-9"3'-0"7'-7 1/2"11'-6"14'-1 1/2"6'-0"16'-0"TO BE RENOVATED36'-3" EXISTING BUILDING NEW WOOD FRAMED ADDITION22'-0"SEE NOTE AEA3.3EX1.2FA3.5A7.5A2.32.7HA3.2104105106SEE NOTE A2'-6"30'-0"3A4.3A5.3015'-0"10'-0"6'-0"TO BE RENOVATED72'-4" EXISTING BUILDINGA7.1ADNDN12'-5 1/2"5'-8"5'-8"12'-5 1/2"105ACOUSTICALLY TREATED SURFACE (BY OTHERS) , SEE WALL TYPESOUTLINE OF EXISTING ROOF ABOVESEE NOTE ANEW 4" THICK CONCRETE LANDINGS W/ HAUNCHED EDGESDNNEW P.T. WOOD FRAMED STAIR W/ GALV. PIPE RAILING, PTD ON CONC. PIERS / SPREAD FOOTINGS -SEE EXTERIOR STAIR DETAILSEXISTING HARDWOOD FLOOR TO REMAIN IN PLACE -PATCH MISSING & DETERIORATED HARDWOOD FLOOR TO MATCH EXISTING ADJACENT MATERIAL (REFER TO FLOOR FINISH PLAN FOR FLOOR PATCHING LOCATIONS) - FINISH PER ROOM FINISH SCHEDULE AND FLOOR FINISH PLANNEW A.C. CONDENSER UNITS -SEE MECHANICAL DRAWINGSNEW 10' X 13'-6" X 6" THICK REINFORCED CONCRETE SLAB ON GRADE W/ THICKENED EDGES2.0%NEW SLOPED CONC. WALKWAYLEVEL LANDINGLEVEL LANDINGEXISTING DOOR TO BE RESTORED BY OTHERSDOWNSPOUT TO BELOW GRADE DRAINAGE SYSTEMSTEEL COL. -SEE STRUCT. DWGSSTEEL COL. -SEE STRUCT. DWGSSEE NOTE BSEE NOTE B105bA5.51SEE NOTE A6'-6"9'-0"4'-0"49.30'3'-0"4.0% Sloped Walkway3'-0 1/2"9'-11"3'-0 1/2"5.0% Sloped Walkway3.7% Sloped WalkwayLEVEL LANDINGDN1'-0"48.93'48.32'EXISTING FLOORING TO BE REMOVED AND NEW ¾”THICK A.C.X. PLYWOOD FLOOR TO BE INSTALLED (BETWEEN COLUMN LINES 4 & 5)DA3.448' - 4 1/2" B.O. Sloped Walkway49.30'9 1/2"2'-3"EW.1EW.1EW.1EXEXAA.1A.1CEXEXEXEW.1NEW P.T. WOOD FRAMED STAIR W/ GALV. PIPE RAILING, PTD ON CONC. PIERS / SPREAD FOOTINGS -SEE EXTERIOR STAIR DETAILSEXISTING DOOR TO BE RESTORED BY OTHERS36" GATE36" GATEF.D.F.D.DNR- 7' - 0"49.30' T.O. LandingR- 3' - 0"48.13' B.O. Sloped WalkwayDNSLOPED WALKWAYC.J.C.J.C.J.C.J.C.J.C.J.C.J.C.J.C.J.C.J.C.J.C.J.NEW 42" HIGH CABLE RAIL W/ 36" GATE -SEE STAIR PLANS, SECTIONS & DETAILS C.1G110C.J.6'-6"6'-0"3'-0"4'-0"R- 3' - 0"105aAA.1FDNDNEHVAC SUPPLY FOR ALTERNATE AT WARMING KITCHEN -SEE A7.5FUTUREHVAC RETURN 5.0%R- 3' - 0"49.30' T.O. Landing1'-0"4'-0"1'-0"1'-0"4'-0"1'-0"NEW 3" THICK X 4' WIDE SLOPED STONE DUST WALKWAY, 95%COMPACTED49.30'14'-6 1/2"10' - 0"13'-6"1: 201: 20NEW 4' HIGH SOLID TONGUE & GROOVE CEDAR PANEL FENCE W/ GATE (TO BE PAINTED BY OTHERS)7'-0"21'-9"17'-0"NEW FENCEEXISTING FENCE1: 20TYP.GA7.312CCCGA3.6DN5'-0"5'-0"LINE OF PROJECTION SCREEN ABOVE -SEE REFLECTED CEILING PLAN AND THEATER CONSULTANT DRAWINGSA7.426" DIA. SCHEDULE 40 PVC PIPE CAPPED TOP AND BOTTOM (BASE BID) FOR INSTALLATION OF BDA CABLE (CABLE INSTALLATION DEDUCT ALTERNATE #2)A7.411'-4"SHELVES (N.I.C.)EXISTING WINDOW TO BE RESTORED BY OTHERS5'-0"5'-0"5'-0"NEW CONCRETE AREAWAYSW/ REMOVABLE METAL GRATES & PEASTONE FLOOR -SEE A1.0 AND A5.0A5.03EXISTING WALL (TYPE VARIES)NEW FRAMED PARTITIONEXISTING STEEL COLUMNS WALL & STRUCTURE LEGEND:GENERAL NOTES:1.ALL DIMENSIONS ARE TAKEN FROM THE EXTERIOR FACE OF STUDS (ON EXTERIOR WALLS) TO THE CENTER OF STUDS (ON INTERIOR WALLS), UNLESS NOTED OTHERWISE.2. ALL DOORS TO BE LOCATED 5" FROM FINISH JAMB TO FACE OF ADJACENT PERPENDICULAR WALL STUD OR CENTERED BETWEEN TWO ADJACENT WALLS, UNLESS NOTED OTHERWISE.3.ALL NEW INTERIOR PARTITIONS ARE TO BE 2 X 4 CONSTRUCTION WITH STUDS AT 16" O.C., UNLESS NOTED OTHERWISE.EXISTING OPENING TO BE INFILLED PER DETAIL 6 / A5.2 -EXISTING EXTERIOR SHUTTERS TO BE FIXED IN CLOSED POSITIONNOTE AEXISTING OPENING TO BE INFILLED TO MATCH EXISTING ADJACENT CONSTRUCTIONNOTE BKEY NOTES / LEGEND:DATE ISSUED:DRAWN BY:DRAWING NO.:SCALE:REVISIONS:203 WILLOW STREET, SUITE AYARMOUTHPORT, MA 02675 P. 508-362-8382 WWW.CATALYSTARCHITECTS.COM© Catalyst Architecture / Interiors, Inc. All rights reserved. The Copyrights to all designs and drawings are the property Catalyst Architecture & Interiors, Inc. No use or reproduction of this material is permitted without expressed written consent. 9/23/2020 11:18:43 AMC:\Users\swilliams\Desktop\Crosby Barn Detached\CBR CDs_detached.rvt1/4" = 1'-0"A1.1PROPOSEDFIRST FLOORPLANCROSBY BARN RENOVATIONSSK / SW9.28.20203299 MAIN STREET (ROUTE 6A)BREWSTER, MACAPE REP THEATRE1/4" = 1'-0"1PROPOSED FIRST FLOOR PLANEXISTING OPENING TO BE INFILLED PER DETAIL 6/A5.2, PROVIDE NEW SHUTTERS TO MATCH EXISTING, AND EXISTING, TOP AND BOTTOM RAILS TO BE REMOVED, RESTORED, AND REINSTALLED BY OTHERS (ADD ALT #7-NEW SHUTTERS, PLUS TOP AND BOTTOM RAILS TO BE REMOVED, RESTORED AND REINSTALLED BY GENERAL CONTRACTOR)NOTE CNOTE CREFER TO NOTE AT TOP CORNER OF THIS SHEET NO. DESCRIPTION DATE1 Addendum 1 6.17.20204 Addendum 4 6.29.202060'-9"52'-10"72'-5"CURRENT CONDITION:ROUGH WOOD STUD FRAMING ONLY AT ADDITION- NO FINISHES OR DOORS, NO PLUMBING FIXTURESCURRENT CONDITION:STAIR, RAILING, GATE, AND DOUBLEDOORS HAVE NOT BEEN INSTALLEDCURRENT CONDITION:PARTITIONS, DOOR, ANDDUCTWORK HAVE NOTBEEN INSTALLEDTO BE AN EXITIN NEXT PHASETO BE ANON-PUBLICENTRANCE INNEXT PHASETO BE ANON-PUBLICENTRANCE INNEXT PHASETO BE ANON-PUBLICENTRANCE INNEXT PHASETO BE AN EXITIN NEXT PHASETO BE ANON-PUBLICENTRANCE INNEXT PHASEIBC TABLE 1006.2.1: SPACES WITH ONE EXITGROUP A OCCUPANCYMAXIMUM OCCUPANT LOAD PER SPACE: 49WITHOUT SPRINKLER SYSTEM: 75 FEETTRAVEL DIST.IBC TABLE 1006.3.2(2): STORIES WITH ONEEXIT (FIRST STORY)GROUP A OCCUPANCYMAXIMUM OCCUPANT LOAD PER STORY: 49MAXIMUM COMMON PATH OF EGRESSTRAVEL DISTANCE: 75 FEETSINGLE EXIT ANDTRAVELDISTANCEDIAGRAM FORTEMPORARYOCCUPANCY09.15.2021 Community Preservation Committee Minutes of November 17, 2021 Page 1 of 7 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Annual Public Hearing Virtual Meeting Wednesday, November 17, 2021, at 4:00 p.m. MEETING MINUTES OF NOVEMBER 17, 2021 Present: Community Preservation Committee (CPC) - Chair Faythe Ellis, Vice-Chair Sharon Marotti, Clerk Elizabeth Taylor, Roland Bassett, Bruce Evans, Peggy Jablonski, Paul Ruchinskas, Sarah Robinson Absent: Barbara Burgo Also Present: Donna Kalinick, Assistant Town Administrator; Peter Lombardi, Town Administrator; Jill Scalise, Housing Coordinator; Cynthia Bingham, Select Board; Bill Roberts, Brewster Historical Society; Mike Gradone, Recreation Department; Cynthia St. Amour, Brewster Ladies Library; Rio Sacchetti, Pennrose Development; Andrea Aldana, Community Development Partnership; Hal Minis, Brewster Conservation Trust; Chuck Hanson, Brewster White Caps and Brewster School Committee; Chris Miller, Natural Resources Department Chair Faythe Ellis called the meeting to order at 4:00 pm and announced a quorum. This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. 1.Annual Public Hearing Motion to open the Annual Public Hearing. MOVED by Paul Ruchinskas. Seconded by Sharon Marotti. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 8-yes 0-no Faythe had some opening comments she delivered to the group regarding what the Community Preservation Act is and what the percentages are that go to each category of the CPA. The Public Packet includes our current budget tracking for FY22. As you can see, at the end of FY22, we will have fund balances of $1,098,823 in Open Space, $0 in Housing, $454,981 in Historical, and $600,153 in the Budgeted Reserve in undesignated fund balance that can be used for recreation, historic, and housing. We also estimate that State and Local Tax Revenue will be $1.4M. Regarding our application process, our application is available on the Town Website. We are asking for applications to be submitted electronically. Applications for this round has been extended to December 5, 2021. Submission deadline for Fall Town Meeting will be July 1, 2022. We have submitted late submissions in the past, however, if Approved: VOTE: Community Preservation Committee Minutes of November 17, 2021 Page 2 of 7 the Committee cannot complete the review process, those submissions may be deferred to the next Town Meeting. Please consult with Faythe in advance if this is your situation. After applications are submitted, they are reviewed for completeness and timeliness, we submit them to Town Counsel for an opinion on CPA eligibility. Once the CPC determines that the application meets our criteria, the application will be referred to the appropriate committee for initial review. They provide a funding recommendation to the CPC. Once this is completed, you will be invited to present your project to the CPC for final review and vote. Beginning with our next meeting on December 8th and continuing through the next couple of months, our task is to have application reviews and funding recommendations completed in time to meet the Spring Town Meeting Warrant deadline set by the Town Administrator. She then said we would move into our speakers who are present and will start with Donna Kalinick and Jill Scalise from Housing. Donna Kalinick addressed the Committee regarding Housing requests. She started by thanking the CPC for their support of all the housing initiatives. Donna Kalinick wanted to begin with the Housing Coordinator Position, which has been funded by the CPC for the last several years. Administration does intend to put an application in for the December 5th deadline to continue support for that position. They expect that position to be approximately $55,000 and expects this to be an ongoing request for the next few years, partnering with the Town as they pay the benefits for this position. In terms of the Housing Trust, they have been working on the Millstone Road community housing initiative. They currently have request for proposals out due on December 16th. There is not a firm number for what the request would be for – however, historically, Brewster Woods was awarded $550,000; the local support through other communities’ CPC and/or the Housing Trust has been anywhere from $750,000 to $2M. Because all construction costs have increased due to the pandemic, she can just give a range of cost at this time. She then turned it over to Jill Scalise to talk about the other programs and housing initiatives the CPC is supporting right now and what we expect. Jill Scalise said the completion of the Housing Production Plan was just approved at Monday’s Town Meeting. That plan will be key in directing the Brewster Housing Program and determining future housing requests. The Plan will be done in coordination with the Local Comprehensive Plan and the Cape Cod Sea Camps Visioning Plan. What is identified in these plans may lead to future CPC Housing funding requests. One area is a reevaluation of the CPC Affordable Homebuyer’s Buydown Program. The rise in housing prices since the pandemic effects this program. There is currently a balance of $92,500 in the account. Right now, the limit of funding is $30,000 per home purchase. There have been discussions between the CDP, CPC, and Housing Trust Chairs across the lower Cape regarding regional projects and requests for funding – ongoing communication is encouraged and needed to make the best decisions about regional involvement. Andrea Aldana, CDP – Director of Housing Advocacy addressed the Committee next. They do plan to come back to request funding at the same level. Their program will include a combination of in-depth workshops and regional peer group meetings. She will know at the end of the year what Brewster’s participation was for the year, but in the past, Brewster has been one of the most engaged towns in the Institute. She said this year, because of the pandemic, they have gone completely virtual, but really hopes to go to a hybrid model next year to offer some virtual workshops and in person pear group meetings to develop relationships. They will be holding the following: Housing 101, How to Fund Community Housing, a workshop on Community by Design, a workshop on the history of Land Use Policy on Cape Cod, and a Housing Coordinator Roundtable discussion. There are a lot of exciting opportunities out there. She is excited about hiring someone new to join their team – a Community Organizer working on coalition building tied to the goals of the Town which includes town leadership. The organizers work is not included under the Housing Institute, however, the more connected we are Community Preservation Committee Minutes of November 17, 2021 Page 3 of 7 with the needs of the community, the better we can inform the Housing Institute. The Sea Camps acquisition is also very exciting, and they are looking forward to working with the town’s housing goals for that site. Lastly, Brewster has done such incredible work and the Institute has elevated the work that is very impactful – looking at what the town is doing and highlighting the things that are working well. This application will be for another 2-year commitment at $7,500 per year. Rio Sacchetti – Developer with Pennrose, the CC5 project in Orleans, requesting $100,000 for their project. They had submitted an application earlier this year, and he appreciates the opportunity to address the Committee. This is a continuation from the Aug 11th hearing. This is a regional project 40B permitted affordable housing development, total of 62 units, adapting the re-use of the current building and some new construction of townhomes. They already have CPC funds from Orleans, Eastham, and Provincetown. There haven’t been many changes to the budget since the original application. We are working on getting more updated numbers currently. Lumber pricing has come down, but other materials have gone up, so we are expecting similar costs and are continuing to work within the same budget. Mike Gradone, Director of Recreation – The CPC has supported the Recreation Department for many years, and we are very thankful. For the near future, we secured CPC funding a few years back to update all the fields at the Freemans Way Complex. We have been working on making that ADA compliant as well. Phase 1 includes a driveway up between the fields with handicap parking and viewing platforms to both fields and will do that at the soccer field and the Babe Ruth Field as well. That will be covered with the current funding we have from the CPC. Phase 2 includes pathways to each of the fields and will need additional funding for this phase. We hope to continue these projects at Gages Field and Town Hall three softball fields. We expect to apply for the July 1 date, somewhere around $250,000 to continue those projects. Getting help from DPW has really helped to keep the costs down and hope they can continue to help us. We have been involved with the Drummer Boy project and the Master Planning there. We will be upgrading and adding on to the playground. They have budgeted $500,000 for the playground, and he hopes we can keep it around that asking anywhere between $250,000-$500,000. The playground is now Phase 2 of this project, so he thinks the request will come in 2023. With the Sea Camps, we will look at the Vision Plan there to see what the public would like to do with that land. We may look at that land for a playground as well. Also, we have a very passionate group of pickle ball players, and we do not have one single dedicated pickle ball court. He thinks it is probably time to get some dedicated pickle ball courts built in the next few years as well. With the Sea Camps we could be looking at sailing and docks - he is 100% sure we will need funding, just isn’t sure for exactly what yet. Bill Roberts from the Brewster Historical Society – they plan to apply in December to digitize the portion of the Ellen St. Shore Research Collection that pertains to Brewster homes, businesses, and people. $15,000 would be the high-end estimate for equipment - archival quality scanner/printer, in house labor, and website services. For future applications, we have the moving of a barn to Windmill Village. Based on the Spruce Hill estimate, our estimate would be around $63,000 to do this. They would possibly be applying in July. Cindy St. Amour from the Brewster Ladies Library – wanted to speak about a timeline and update of progress with their building project. The grant request for Brewster would be in FY2025 and, in best case scenario, possibly earlier, but groundbreaking not until FY2026. She has also been asked to speak with the architect with the timeline and projected costs as well as estimated construction costs with a best guess for 2025. They are 13 out of the 14 projects on the State’s waitlist. Community Preservation Committee Minutes of November 17, 2021 Page 4 of 7 Hal Minis, Brewster Conservation Trust – The importance of Open Space has helped protect our drinking water supply. It has helped protect the rural character of our Town. It has protected some of the important, rare, endangered habitat in Brewster, and helped provide trails which have had enormous value to the Brewster Public. The Vision Plan asked the residents to rate the importance of some 66 actions under the Vision Plan and the single most important action was purchasing land to protect drinking water supply. He would add another growing important action, we have all seen the growing concern of the PFAS, forever chemicals and they pose an enormous danger to the public. Luckily, since we have protected our water supply, we are more protected, but are still in danger. We need to recognize that only about 40% of the well areas in Brewster are currently protected. The next clear issue that needs to be focused on is Climate Change – the Cape Cod Commission carbon emissions inventory identifies all the various sources of carbon emissions on the Cape, transportation ranking highest. Forests sequester 9% of the Cape’s carbon emissions. So, our woodlands play a very important role in mitigating the effects of carbon emissions and thus climate change. This time last year, we were wondering if CPA funding would be necessary for the purchase of the Cape Cod Sea Camps. Land preservation projects are opportunistic in nature. Our negotiations with landowners are confidential, so we cannot speak with clarity on specifics. He thinks looking ahead, he sees a couple projects for CPC requests totaling at least $400,000. Chuck Hanson – Brewster White Caps and Brewster School Board. First thanked the Committee for the 2021 Phase 1 funding to improve the athletic fields at Stony Brook. When we submitted our plan, there was a Phase 1 & Phase 2. We would submit in 2022 for implementation in 2023. For today, there are 3 things to do – first, replace the stairs from the playground up to the school – joint between School Board and the White Caps. Second, all weather and ADA compatible paving between Stony Brook and Eddy - also joint with the School Committee, White Caps, and Brewster Bikeways Committee. And third, install canvas sails for shading over picnic areas for outdoor classrooms, this is joint with School Committee and the White Caps. Probably 1 year for planning – 2022 submission, then 2023 and 2024 implementation. So, we would ask to be considered for the 5-year plan. There is currently an estimate of about $85,000 for those projects. Chris Miller, Director of Natural Resources – wanted to bring the committee up to speed on town projects that may be coming – the Drummer Boy Park plan on the town webpage has some construction estimates and he encouraged everyone to look there. He thought the CPC might be involved in the valuation of the existing building - hoping to change into a shade structure and look at the bandstand to see what life is left in that. Also in Phase 1, add to the existing sidewalks and paths around the east end of the site. They have seen tremendous use since the pandemic. Also, we got funding to improve access to Wing Island. They are envisioning the building of the boardwalk to Wing Island to come from external funds but felt it should stay on the radar. The other thing is the Stoney Brook Mill site – they are working with an engineer, there are a few spots where the wall is failing. They want to maintain the historic structure with spot repairs of some of the worst areas, but the wall will stay mostly in its existing condition. We would replace the ability of the Pond to be drained from above. We thought we would have that design by now, but it will be pushed out into July before coming to the CPC. There are no dollar figures yet, but he should have them by July. Peter Lombardi, Town Administrator – in terms of upcoming town requests, the department heads have covered them very well. The Town will be formally acquiring the two Sea Camps properties in 6 days with a lot of opportunities and a lot of unknowns. We plan to assemble two new advisory committees Community Preservation Committee Minutes of November 17, 2021 Page 5 of 7 and looking to hire a consulting firm to support those committees being fully underway in early springtime. They will then undertake an extensive and lengthy process reaching out to the community and developing comprehensive plans to go back to Town Meeting for approval. A community center option is on the table for the Bay property, not the Long Pond property. We do have some partnerships for the Long Pond property – with Brewster Conservation Trust and MA Audubon and envision most of that property held as conservation and open space. Both properties are a blank canvas. There are 90+ buildings on the Bay property, where Long Pond is mostly undeveloped. There are many opportunities, but the comprehensive planning process will have some specificity around various uses and Capital costs once we come through that process. We do anticipate several CPC eligible projects once we come through that process. Paul Ruchinskas – presented as a member of the Wells Court Board and last year spoke about a possible request for a roof repair. On July 1st, the management company submitted a significant rent increase to the Department of Housing and Urban Development – the total rent increase would increase the reserve needed to do capital repairs needed over the next 10 years. Depending on what the response is from HUD, there is the possibility we would be putting in the request to replace the roof, estimated at around $100,000. Please keep that on the radar. Motion to adjourn the Annual Public Hearing. MOVED by Sharon Marotti. Seconded by Roland Bassett. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 7-yes 0-no Peggy Jablonski did not vote as she was unavailable when the vote was taken. 2.Recap of November 15 Town Meeting A few days before Town Meeting, Faythe had a phone call from Latham Centers who removed their application. Faythe amended the Article from the Town Meeting floor, and it was approved unanimously. 3.Financial Update – FY22 Sharon said that as Faythe mentioned, the Latham request had been withdrawn so this would increase our Undesignated Fund balance by $155,000. Other than that, there are no changes, but we had projected a match from the State of $163,000, and the amount received was significantly higher so these funds will have considerably more of a balance than anticipated. 4.Discussion and possible vote on proposed changes to CPC webpage on town website Bruce said they looked at other websites and see what the formats would be, so they are all relatively similar. He said our existing website is quite good compared to what is out there. If we took what we have now and transferred it into the new format, that would be sufficient. There was a form submitted in the packet, and Elizabeth stepped the committee through. She asked if we want to list all funding granted from the beginning or stay with our existing format and list at the end. How would you want them split up? She asked the committee to think about that. She listed possible resources or links; she doesn’t know if that is everything the committee wants included. Such as using a folder: budget, open Community Preservation Committee Minutes of November 17, 2021 Page 6 of 7 space and rec folder, financial, etc. Faythe asked if people could have the document in front of them, we could look at that together. Elizabeth shared her screen. Faythe had changes to the application section. She read through her suggestions and the committee deliberated on the form together. She felt it should just show the most current 5 years. Paul had some suggestion on the Mission of the CPC, and three-year terms for the committee. “Support Community Housing,” not maintain. Overall, on the project lists, there is currently too much information – categories, town meeting vote, total costs, CPC funding approved and expended would be more than enough to give the public a good sense of what we are doing. Elizabeth requested the committee send their changes to her for updating. Motion to approve those changes to the website. MOVED by Roland Bassett. Seconded by Sharon Marotti. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 7-yes 0-no Elizabeth Taylor did not vote due to technical difficulties. 5.Approval of minutes from September 22, October 13, and November 10 9/22 – Minis, Hal – correct spelling on page 2 Motion to approve the Minutes from 9/22/21 with that change. MOVED by Paul Ruchinskas. Seconded by Sharon Marotti. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 7-yes 0-no 10/13 – Faythe suggests in financial update – omit the last sentence. It is not correct, please strike it. Regarding the grant funds received. Faythe said it, but it is incorrect. Motion to approve the Minutes from 10/13/21 with that change. MOVED by Roland Bassett. Seconded by Peggy Jablonski. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 8-yes 0-no 11/10 – no changes Motion to approve the Minutes from 11/10/21 as written. MOVED by Elizabeth Taylor. Seconded by Roland Bassett. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – abstain, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 7-yes 0-no 1-abstain 6.Discussion of December meeting dates (December 8 and December 22) Community Preservation Committee Minutes of November 17, 2021 Page 7 of 7 Faythe asked the committee about December 22nd. It is possible to move it to the 29th if that would be better. Only one committee member would be unavailable for the 22nd, so, Faythe will keep it at the 22nd. 7.Project Updates - defer Peggy asked Faythe why Latham Centers withdrew their application. She said the fact that we would require an affordable housing restriction was problematic for them. 8.Matters not reasonably anticipated by the Chair - none 9.Next Meeting: December 8, 2021 MOTION made by Elizabeth Taylor to adjourn the meeting at 5:45 pm. Roland Bassett second. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Elizabeth Taylor – yes, Paul Ruchinskas – yes, Roland Bassett – yes, Peggy Jablonski – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 8-yes 0-no Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review.