HomeMy Public PortalAbout01) CC Agenda 2013-06-18CITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING
JUNE 18, 2013 – 7:30 P.M.
COUNCIL CHAMBERS – 5938 KAUFFMAN AVENUE
AGENDA
1. CALL TO ORDER – Mayor Sternquist
2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist
3. INVOCATION
4. PLEDGE OF ALLEGIANCE
5. CEREMONIAL MATTERS AND PRESENTATION
A. ADOPTION OF RESOLUTION NO. 13-4917 – PLANNING COMMISSION
APPOINTMENT
The City Council is requested to:
1) Adopt Resolution No. 13-4917 confirming appointments to the
Planning Commission; and
PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please
complete a Speaker Request Form, indicating the agenda item number and submit it to the City
Clerk. There will be a maximum 20-minute period for comments on any subject with a 5-minute
time limit on each speaker, unless waived by Council. You have the opportunity to address the City
Council at the following times:
AGENDA ITEM: at the time the Council considers the agenda item;
NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City
Council values your comments, pursuant to the Brown Act, the Council cannot take action on any
item not listed on the agenda; and
PUBLIC HEARING: at the time for public hearings under NEW BUSINESS.
The listing of any item on the agenda includes the authority of the Council to take action on such
item and to approve, disapprove, or give direction on any item.
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June 18, 2013
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2) Request the City Clerk to administer the Oath of Office to new
commissioners.
B. ADOPTION OF RESOLUTION NO. 13-4918 – PARKS AND
RECREATION COMMISSION APPOINTMENTS
The City Council is requested to:
1) Adopt Resolution No. 13-4918 confirming appointments to the
Parks and Recreation Commission; and
2) Request the City Clerk to administer the Oath of Office to new
commissioners.
C. ADOPTION OF RESOLUTION NO. 13-4919 – PUBLIC SAFETY
COMMISSION APPOINTMENTS
The City Council is requested to:
1) Adopt Resolution No. 13-4919 confirming appointments to the
Public Safety Commission; and
2) Request the City Clerk to administer the Oath of Office to new
commissioners.
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
The City Council will now hear public comments regarding items not listed on
the agenda. The procedure to address the City Council is highlighted on the first
page of this agenda.
7. CONSENT CALENDAR
All Consent Calendar items may be approved in a single motion as
recommended unless removed for further discussion. If members of the City
Council or persons in the audience wish to discuss any matters listed on the
Consent Calendar, please address them at this time.
Recommendation: Approve Items A through P per recommendations.
A. APPROVAL OF MINUTES
The City Council is requested to review and approve:
1) Minutes of the City Council Special Meeting of May 20, 2013;
2) Minutes of the City Council Regular Meeting of June 4, 2013; and
3) Minutes of the City Council Special Meeting of June 7, 2013.
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June 18, 2013
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Recommendation: Approve.
B. PLANNING COMMISSION ACTIONS – MEETING OF MAY 28, 2013
The City Council is requested to review the Planning Commission actions
of their meeting of May 28, 2013.
Recommendation: Receive and file.
C. SELECTED BUT AS-YET-UNSEATED PUBLIC ARTS COMMISSION
RECOMMENDATIONS – SPECIAL MEETING OF MAY 28, 2013
The City Council is requested to review the selected but as-yet-unseated
Public Arts Commission recommendations of their meeting of May 28,
2013.
Recommendation: Receive and file.
D. AMENDMENTS TO VARIOUS SERVICE AGREEMENTS FOR FISCAL
YEAR (FY) 2013-14
Each year, staff presents a list of annual contract services agreements to
the City Council for approval before the new fiscal year. Services
provided by these contractors are on-going, routine and subject to
renewal. All the contract services agreements and amendments
submitted to City Council for approval have been revised to the format
recommended by the City Attorney and are evaluated by staff relative to
work performance and cost effectiveness.
The City Council is requested to approve various amendments to service
agreements effective July 1, 2013, as recommended, and authorize the
City Manager to execute amended agreements.
Recommendation: Approve various amendments to service
agreements effective July 1, 2013 and
authorize the City Manager to execute
amended agreements.
E. FINAL SUBDIVISION MAP APPROVAL FOR TRACT MAP NO. 71792, A
NINE-UNIT CONDOMINIUM PROJECT AT 6126-6132 TEMPLE CITY
BOULEVARD
The County of Los Angeles Department of Public Works advised the City
that the latest submittal for Final Tract Map No. 71792 has satisfied all
conditions of approval for the tentative tract map. The City Attorney’s office
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June 18, 2013
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has reviewed and approved the Covenants, Conditions and Restrictions
(CC&Rs) prepared for the project, and the applicant has submitted the
signed Subdivision Improvement Agreement, which contains security bonds
for sanitary sewer and street improvement. Staff therefore determines that
the final subdivision map for Tract No. 71792 is ready for the City’s
certification. Certifying Tract Map No. 71792 will allow the developer to
record Tract Map No. 71792 and start construction thereafter.
The City Council is requested to receive the work agreements and
improvement securities for sewer and street improvements, and approve
the final subdivision map for Tract Map No. 71792.
Recommendation:
1) Review the findings of the County of Los Angeles Department of
Public Works as enumerated in the attached letter;
2) Receive the Subdivision Improvement Agreement;
3) Approve the final subdivision map for Tract Map No. 71792 and
dedications indicated on the map;
4) Authorize the City Manager to execute the Subdivision Improvement
Agreement; and
5) Authorize the City Clerk to certify Tract Map No. 71792.
F. SECOND AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH COMMUNITY MEDIA OF THE FOOTHILLS TO
VIDEO RECORD AND BROADCAST CITY COUNCIL MEETINGS TO
THE COMMUNITY
In line with City Council’s initiative to promote Citizen
Education/Communication, City Council approved a Consultant Services
Agreement for video recording and online streaming services on June 29,
2010 with Community Media of the Foothills (CMF). The Consultant
Services Agreement included video recording services for both regular
and special City Council meetings for a term of three years with the option
to extend by mutual agreement of the parties, in writing, for an additional
period of three years.
City Council is requested to approve the second amendment to CMF’s
agreement as the total amount for the renewal of the agreement over the
next year will not exceed $25,000 and authorize the City Manager to sign
the amendment. Approval of the second amendment will ensure no
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June 18, 2013
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interruption in providing City Council meeting video recording or live on-
line streaming services.
Recommendation:
1) Approve the Second Amendment to the Consultant Services
Agreement (Attachment “A”) with Community Media of the Foothill
(CMF) to video record City Council meetings for live and delayed
broadcast to the community; and
2) Authorize the City Manager to sign the second amendment.
G. CONSIDERATION OF A RATE ADJUSTMENT REQUEST FOR WASTE
SERVICES FROM ATHENS SERVICES, INC.
In accordance with the City’s agreement with Athens Services, Athens
may submit a request for an annual rate adjustment to the City. Athens is
requesting a rate adjustment of approximately 0.81% increase over last
year’s rate. The new rate would be effective July 1, 2013.
Recommendation: Approve the rate adjustment request for waste
collection rates made by Athens Services to
become effective July 1, 2013.
H. PROFESSIONAL SERVICES AGREEMENTS FOR THE DESIGN,
PRODUCTION AND DISTRIBUTION OF CONNECT MAGAZINE
Connect is the City’s award-winning quarterly magazine that debuted in April
2012 as a complete revamp of the former 16-page City newsletter. With the
graphic and journalistic qualities of mainstream publications, the
contemporary magazine disseminates pressing information and news while
addressing language barriers through summary translations, to encourage
all residents to fully interact with their local government.
FUEL and Pacific Graphics, Inc. (PGI) are under contract to respectively
design and produce Connect. An amendment to FUEL and PGI’s Contract is
required to accommodate costs for Connects added page count, as well as
the modification of contractual terms to align with the fiscal year calendar.
Recommendation:
1) Amend a professional services agreement with FUEL Creative
Group for Connect Magazine design services at a cost not to
exceed $10,000 per quarter; and
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June 18, 2013
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2) Amend a professional services agreement with Pacific Graphics,
Inc. for Connect Magazine printing and distribution services at a
cost not to exceed $10,000 per quarter.
I. PROFESSIONAL DESIGN SERVICE FOR CITY BRANDING
Branding for cities is a strategic “placemeking” process that can help
communities establish a distinctive identity, while providing a visual symbol
of organizational values and associations. For the City of Temple City, a
comprehensive branding effort would not only advance regional awareness
of local amenities and economic opportunities, but also publicize the City’s
transition into a high performing agency.
Entering into a professional services agreement with FUEL Creative Group
(FUEL) will move forward finalization and implementation of a new City logo
and associated branding component. It will visually distinguish Temple City
through a single defined identity that provides a professional and consistent
look to all the City’s public platforms.
Recommendation:
1) Approve a professional services agreement with FUEL in an amount
not to exceed $40,000 for services including but not limited to,
finalizing a new City logo for integration with various branding
initiative including a new City website design, and distinctive street
name and wayfinding signage; and
2) Direct staff to present final logo concepts for Council consideration at
a special public meeting on July 31, 2013, toward adopting a design
and moving forward on critical projects currently pending a new logo,
both actions that are part of a larger branding effort to uniquely
distinguish Temple City from surrounding communities.
J. ARTIST SHORT LIST FOR ROSEMEAD BOULEVARD PUBLIC ART
INSTALLATIONS
The Public Arts Commission (Commission) has recommended the
selection of six artists to create preliminary artwork concepts for the
Rosemead Boulevard Safety Enhancement and Beautification Project’s
seating murals, sculptures and art pavers. Council’s concurrence with the
Commission’s recommendation would move forward the development of
preliminary art concepts to ensure that all final public art commissions and
installations align with the Rosemead Boulevard Safety Enhancement and
Beautification Project construction schedule.
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Recommendation:
1) Accept the Public Arts Commission recommendation of six artists to
create preliminary artwork concepts for the Rosemead Boulevard
Safety Enhancements and Beautification Project;
2) Authorize staff to execute six artist honorariums at $1,000 each to
prepare preliminary design concepts for proposed Rosemead Project
public art installations including sculptures, art pavers and tile murals
for seating walls;
3) Authorize the Commission to review the presented preliminary design
concepts, and recommend three artists to create the Rosemead
Project public art installations; and
4) Direct staff to present the City Council with the final recommended list
of three artists and their preliminary designs on August 20, 2013, thus
initiating the final design and fabrication process of public art
installations concurrent with the Rosemead Boulevard Safety
Enhancement and Beautification Project construction schedule.
K. CONSULTANT SERVICES AGREEMENT WITH CORPORATE
LEADERSHIP GROUP, LLC
The inaugural City Strategic Plan will include benchmarks or milestones
that measure the City’s progress toward achieving its strategic goals
through a series of initiatives. A City Strategic Plan will identify the
community’s vision and goals for the City in the next 20 years which help
the City Council and staff recognize what the community identifies as
priorities among the City’s various strategic goals/initiatives. While the
executive coaching/mentoring activities will complement the development
of the City Strategic Plan, the City’s Department Workplans, and the
annual City Council capacity building and quarterly meetings, are separate
processes from the City Strategic Plan and Implementation Plan facilitated
by the Lilley Planning Group for the community.
The City Council is requested to approve a Consultant Services
Agreement with Corporate Leadership Group, LLC for professional
services for team building and executive coaching/mentoring which include
the facilitation of City Council Forums/Town Halls and City monthly
Department Workplans.
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Recommendation:
1) Award a Consultant Services Agreement with Corporate Leadership
Group, LLC for Strategic Plan consultant services (Attachment “A”) in
an amount not to exceed $70,000; and
2) Authorize the City Manager to finalize and execute the Consultant
Services Agreement with Corporate Leadership Group.
L. ADOPTION OF RESOLUTION NO. 13-4926 IMPLEMENTING A 2%
COST OF LIVING ADJUSTMENT (COLA) AND ADOPTING SALARY
RANGES FOR FULL TIME AND PART-TIME CLASSIFICATIONS FOR
FISCAL YEAR (FY) 2013-14
Consistent with the City Council’s adoption of the FY 2013-14 City Budget,
staff has updated the salary ranges to reflect the 2% COLA.
The City Council is requested to adopt Resolution No. 13-4926
implementing a 2% COLA and adopting salary ranges full time and part-
time classification for FY 2013-14.
Recommendation: Adopt Resolution No. 13-4926 implementing a
2% COLA and adopting salary ranges full time
and part-time classification for FY 2013-14.
M. REAFFIRMATION OF COMMITTED AND ASSIGNED FUND BALANCE
CLASSIFICATIONS FOR THE GENERAL FUND FOR FINANCIAL
STATEMENT REPORTING PURPOSES AT JUNE 30, 2013, IN
ACCORDANCE WITH THE ADOPTED GASB 54 FUND BALANCE
POLICY
In order to be in compliance with the City’s Government Accounting
Standards Board (GASB) 54 Fund Balance Policy adopted on May 15,
2012, the City Council must reaffirm Committed Fund Balances and
Assigned Fund Balances for the General Fund prior to the end of the fiscal
year for financial statement reporting purposes at June 30, 2013.
The City Council is requested to reaffirm the Committed Fund Balance of
$4,500,000 and the Assigned Fund Balance of $15,150,000 for the
General Fund. This is for financial statement reporting purposes at June
30, 2013, in accordance with the adopted GASB 54 Fund Balance Policy.
Recommendation: Reaffirm the Committed Fund Balance of
$4,500,000 and the Assigned Fund Balance of
$15,150,000 for the General Fund.
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N. ADOPTION OF RESOLUTION NO. 13-4925 ADOPTING THE FISCAL
YEAR (FY) 2013-14 STATEMENT OF INVESTMENT POLICY
The Administrative Services Director/City Treasurer is required to report
information regarding investments and deposits on a quarterly basis to the
City Council and City Manager. In order to be proactive and completely
transparent, the Administrative Services Director/City Treasurer provides a
monthly report on the investment of the City of Temple City’s funds to both
the City Council and City Manager. It is recommended that the City
Council adopt Resolution No. 13-4925, approving the Statement of
Investment Policy for FY 2013-14.
Recommendation: Adopt Resolution No. 13-4925 (Attachment
“A”), adopting the Statement of Investment
Policy for the City of Temple City for FY 2013-
14.
O. FOURTH QUARTER BUDGET AMENDMENT
The City Council is requested to authorize staff to revise various budgeted
appropriations as indicated in Attachment “A”. Recommended adjustments
are necessary to ensure actual spending levels in line items do not exceed
budgeted appropriations at the close of the fiscal year.
Recommendation: Authorize staff to revise various budgeted
appropriations as indicated in Attachment “A” to
ensure actual spending levels are within
budgeted appropriations at June 30, 2013.
P. PETTY CASH REPORT
The City Council is requested to review, receive and file the Petty Cash
Report.
Recommendation: Receive and file.
Q. ADOPTION OF RESOLUTION NO. 13-4929 – APPROVAL OF PAYMENT
OF BILLS
The City Council is requested to adopt Resolution No. 13-4929 authorizing
the payment of bills.
Recommendation: Adopt Resolution No. 13-4929.
8. UNFINISHED BUSINESS – None
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June 18, 2013
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9. NEW BUSINESS
A. FIRST READING AND INTRODUCTION OF ORDINANCE NO. 13-973
AMENDING CHAPTER 1, SECTION 2100 OF THE TEMPLE CITY
MUNICIPAL CODE AMENDING THE REGULAR CITY COUNCIL
MEETING START TIME FROM 7:30 P.M. TO 7:00 P.M.
Since 1965, the Temple City Regular City Council meeting has been held on
the first and third Tuesday of the month at 7:30 p.m. The City Council has
expressed an interest in changing the start time of its regular meetings from
7:30 p.m. to 7:00 p.m. A decision to change the City Council meeting start
time is discretionary and would require an amendment to the City’s
Municipal Code.
The City Council is requested to introduce Ordinance No. 13-973
(Attachment “A”) for first reading by title only, amending Chapter 1,
Section 2100, of the Temple City Municipal Code amending the Regular
City Council meeting start time from 7:30 p.m. to 7:00 p.m.; and schedule
the second reading of Ordinance No. 13-973 for July 16, 2013; or provide
staff with direction on how to proceed.
Presentation: CITY ATTORNEY
Recommendation:
1) Introduce Ordinance No. 13-973 (Attachment “A”) for first reading by
title only, amending Chapter 1, Section 2100, of the Temple City
Municipal Code amending the Regular City Council meeting start
time from 7:30 p.m. to 7:00 p.m.; and
2) Schedule the second reading of Ordinance No. 13-973 for July 16,
2013; or
3) Provide staff with direction on how to proceed.
B. PUBLIC HEARING: ESTABLISH TWO NEW COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS THAT WILL BRING
EXISTING CITY PUBLIC PARKING LOTS AND A PORTION OF THE
TEMPLE CITY BOULEVARD SIDEWALK INTO COMPLIANCE WITH THE
AMERICAN DISABILITIES ACT (ADA) ACCESSIBILITY STANDARDS
Pursuant to Section 901 of the City Charter, the City Council shall conduct a
public hearing prior to the adoption of the proposed FY 2013-14 Budget.
The public hearing will allow the City Council to hear testimony presented by
any interested person about the City proposed budget. The City Council is
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June 18, 2013
Page 11 of 14
being requested to review and consider adoption of the proposed revenues
and expenditures for FY 2013-14.
Presentation: COMMUNITY DEVELOPMENT DIRECTOR
Recommendation:
1) Hold a public hearing to establish two new CDBG projects relating to
ADA accessibility improvements to existing public parking lots and
sidewalk improvements on Temple City Boulevard;
2) Consider adoption CDBG-funded Programs: Public Parking Lot ADA
Accessibility Improvement project in the amount of $115,000 and an
ADA Accessibility Improvement Temple City Boulevard project in the
amount of $105,000;
3) Appropriate $220,000 of City’s current unallocated CDBG balance of
$323,089 (i.e., from previous fiscal years and recycled CDBG program
funds); and
4) Authorize the City Manager to release plans and specifications for bid
upon receiving approval from the Los Angeles County Community
Development Commission (CDC).
C. PUBLIC HEARING: INTRODUCTION AND FIRST READING OF
ORDINANCE NO. 13-974, AMENDING CHAPTER 1 (“ZONING CODE”) OF
TITLE 9 (“ZONING REGULATIONS”) OF THE TEMPLE CITY MUNICIPAL
CODE TO REQUIRE A CONDITIONAL USE PERMIT FOR ALL SIGNS
WITH CHANGEABLE COPY
Staff has received numerous inquiries regarding placement of electronic
reader board signs in the City (i.e., electronic reader boards are a type of
sign with a changeable copy). A review of the City’s existing Sign Code
revealed that the code was written prior to the electronic reader boards
being created and becoming an inexpensive option for signage. The Sign
Code, currently does not address this type of signage and its impacts.
The proposed code amendment will address a long standing deficiency in
the City’s sign code. It is intended that this proposed ordinance will be a
short-term solution as staff is preparing to start a comprehensive sign
code update. The project, which was approved as part of the Fiscal Year
2013-14 City Budget, will be completed over the next year.
Presentation: PLANNING MANAGER
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June 18, 2013
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Recommendation:
1) Introduce and hold a public hearing regarding Ordinance No. 13-974
(Attachment “A”), amending Chapter 1 (“Zoning Code”) of Title 9
(“Zoning Regulations”) of the Temple City Municipal Code to require a
Conditional Use Permit for all signs with a changeable copy; and
2) Schedule the second reading of Ordinance No. 13-974 for July 16,
2013.
10. COMMUNICATIONS – None
11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY
REDEVELOPMENT AGENCY MEETING
12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE
CITY COMMUNITY REDEVELOPMENT AGENCY
13. UPDATE FROM CITY MANAGER
14. MATTERS FROM CITY OFFICIALS – None
15. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE
MEETINGS
A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc
Committee
(Councilmembers Vizcarra and Yu) – Formed 7/3/2012
B. Council Chamber Renovation Ad Hoc Committee
(Councilmembers Vizcarra and Mayor Sternquist) – Formed 1/15/2013
C. Strategic Planning Ad Hoc Committee
(Councilmembers Yu and Mayor Pro Tem Blum) – Formed 4/2/2013
D. City Manager Performance Goal Ad Hoc Committee
(Mayor Pro Tem Blum and Mayor Sternquist) – Formed 4/16/2013
E. Commission Application Review Ad Hoc Committee
(Councilmembers Chavez and Vizcarra) – Formed 5/7/2013
F. Civic Center Master Plan Standing Committee
(Councilmembers Yu and Mayor Pro Tem Blum) – Formed 5/13/2012
G. School District/City Standing Committee
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June 18, 2013
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(Councilmembers Chavez and Mayor Pro Tem Blum) – Formed 1/3/2012
H. Rosemead Boulevard Improvement Project Standing Committee
(Councilmembers Yu and Mayor Pro Tem Blum) – Formed 6/3/2011
I. City Code Review Standing Committee
(Councilmembers Chavez and Vizcarra) – Formed 11/6/2012
16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER’S REGULAR
AGENDA
A. COUNCILMEMBER CHAVEZ
B. COUNCILMEMBER VIZCARRA
C. COUNCILMEMBER YU
D. MAYOR PRO TEM BLUM
E. MAYOR STERNQUIST
17. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF
CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE
EXPENDITURES
A. COUNCILMEMBER CHAVEZ – None
B. COUNCILMEMBER VIZCARRA – None
C. COUNCILMEMBER YU – None
D. MAYOR PRO TEM BLUM – None
E. MAYOR STERNQUIST – None
18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE
AGENDA
The City Council will now hear additional public comments regarding items not
listed on the agenda. The procedure to address the City Council is highlighted
on the first page of this agenda.
19. CLOSED SESSION – None
20. ADJOURNMENT
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June 18, 2013
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NEXT REGULAR MEETING OF:
CITY COUNCIL 7:30 P.M. JULY 16, 2013
PARKS & RECREATION COMMISSION 7:30 P.M. JUNE 19, 2013
PLANNING COMMISSION 7:30 P.M. JUNE 25, 2013
PUBLIC SAFETY COMMISSION 7:30 P.M. JUNE 26, 2013
Notice: Staff reports or other written documentation relating to each item of
business of this Agenda are available for viewing on the City’s website at
www.templecity.us and are on file in the Office of the City Clerk located at City
Hall, 9701 Las Tunas Drive, Temple City, California, and available for review
during regular office hours.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing
agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting.
Marilyn Bonus, Deputy City Clerk
Signed and Posted: June 13, 2013 (7:30 p.m.)
In compliance with the Americans with Disabilities Act, if you need special assistance to participate
in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.