Loading...
HomeMy Public PortalAbout01) CC Agenda 2013-06-18CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING JUNE 18, 2013 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFMAN AVENUE AGENDA 1. CALL TO ORDER – Mayor Sternquist 2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist 3. INVOCATION 4. PLEDGE OF ALLEGIANCE 5. CEREMONIAL MATTERS AND PRESENTATION A. ADOPTION OF RESOLUTION NO. 13-4917 – PLANNING COMMISSION APPOINTMENT The City Council is requested to: 1) Adopt Resolution No. 13-4917 confirming appointments to the Planning Commission; and PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 20-minute period for comments on any subject with a 5-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: AGENDA ITEM: at the time the Council considers the agenda item; NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and PUBLIC HEARING: at the time for public hearings under NEW BUSINESS. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. City Council Agenda June 18, 2013 Page 2 of 14 2) Request the City Clerk to administer the Oath of Office to new commissioners. B. ADOPTION OF RESOLUTION NO. 13-4918 – PARKS AND RECREATION COMMISSION APPOINTMENTS The City Council is requested to: 1) Adopt Resolution No. 13-4918 confirming appointments to the Parks and Recreation Commission; and 2) Request the City Clerk to administer the Oath of Office to new commissioners. C. ADOPTION OF RESOLUTION NO. 13-4919 – PUBLIC SAFETY COMMISSION APPOINTMENTS The City Council is requested to: 1) Adopt Resolution No. 13-4919 confirming appointments to the Public Safety Commission; and 2) Request the City Clerk to administer the Oath of Office to new commissioners. 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 7. CONSENT CALENDAR All Consent Calendar items may be approved in a single motion as recommended unless removed for further discussion. If members of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this time. Recommendation: Approve Items A through P per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Special Meeting of May 20, 2013; 2) Minutes of the City Council Regular Meeting of June 4, 2013; and 3) Minutes of the City Council Special Meeting of June 7, 2013. City Council Agenda June 18, 2013 Page 3 of 14 Recommendation: Approve. B. PLANNING COMMISSION ACTIONS – MEETING OF MAY 28, 2013 The City Council is requested to review the Planning Commission actions of their meeting of May 28, 2013. Recommendation: Receive and file. C. SELECTED BUT AS-YET-UNSEATED PUBLIC ARTS COMMISSION RECOMMENDATIONS – SPECIAL MEETING OF MAY 28, 2013 The City Council is requested to review the selected but as-yet-unseated Public Arts Commission recommendations of their meeting of May 28, 2013. Recommendation: Receive and file. D. AMENDMENTS TO VARIOUS SERVICE AGREEMENTS FOR FISCAL YEAR (FY) 2013-14 Each year, staff presents a list of annual contract services agreements to the City Council for approval before the new fiscal year. Services provided by these contractors are on-going, routine and subject to renewal. All the contract services agreements and amendments submitted to City Council for approval have been revised to the format recommended by the City Attorney and are evaluated by staff relative to work performance and cost effectiveness. The City Council is requested to approve various amendments to service agreements effective July 1, 2013, as recommended, and authorize the City Manager to execute amended agreements. Recommendation: Approve various amendments to service agreements effective July 1, 2013 and authorize the City Manager to execute amended agreements. E. FINAL SUBDIVISION MAP APPROVAL FOR TRACT MAP NO. 71792, A NINE-UNIT CONDOMINIUM PROJECT AT 6126-6132 TEMPLE CITY BOULEVARD The County of Los Angeles Department of Public Works advised the City that the latest submittal for Final Tract Map No. 71792 has satisfied all conditions of approval for the tentative tract map. The City Attorney’s office City Council Agenda June 18, 2013 Page 4 of 14 has reviewed and approved the Covenants, Conditions and Restrictions (CC&Rs) prepared for the project, and the applicant has submitted the signed Subdivision Improvement Agreement, which contains security bonds for sanitary sewer and street improvement. Staff therefore determines that the final subdivision map for Tract No. 71792 is ready for the City’s certification. Certifying Tract Map No. 71792 will allow the developer to record Tract Map No. 71792 and start construction thereafter. The City Council is requested to receive the work agreements and improvement securities for sewer and street improvements, and approve the final subdivision map for Tract Map No. 71792. Recommendation: 1) Review the findings of the County of Los Angeles Department of Public Works as enumerated in the attached letter; 2) Receive the Subdivision Improvement Agreement; 3) Approve the final subdivision map for Tract Map No. 71792 and dedications indicated on the map; 4) Authorize the City Manager to execute the Subdivision Improvement Agreement; and 5) Authorize the City Clerk to certify Tract Map No. 71792. F. SECOND AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH COMMUNITY MEDIA OF THE FOOTHILLS TO VIDEO RECORD AND BROADCAST CITY COUNCIL MEETINGS TO THE COMMUNITY In line with City Council’s initiative to promote Citizen Education/Communication, City Council approved a Consultant Services Agreement for video recording and online streaming services on June 29, 2010 with Community Media of the Foothills (CMF). The Consultant Services Agreement included video recording services for both regular and special City Council meetings for a term of three years with the option to extend by mutual agreement of the parties, in writing, for an additional period of three years. City Council is requested to approve the second amendment to CMF’s agreement as the total amount for the renewal of the agreement over the next year will not exceed $25,000 and authorize the City Manager to sign the amendment. Approval of the second amendment will ensure no City Council Agenda June 18, 2013 Page 5 of 14 interruption in providing City Council meeting video recording or live on- line streaming services. Recommendation: 1) Approve the Second Amendment to the Consultant Services Agreement (Attachment “A”) with Community Media of the Foothill (CMF) to video record City Council meetings for live and delayed broadcast to the community; and 2) Authorize the City Manager to sign the second amendment. G. CONSIDERATION OF A RATE ADJUSTMENT REQUEST FOR WASTE SERVICES FROM ATHENS SERVICES, INC. In accordance with the City’s agreement with Athens Services, Athens may submit a request for an annual rate adjustment to the City. Athens is requesting a rate adjustment of approximately 0.81% increase over last year’s rate. The new rate would be effective July 1, 2013. Recommendation: Approve the rate adjustment request for waste collection rates made by Athens Services to become effective July 1, 2013. H. PROFESSIONAL SERVICES AGREEMENTS FOR THE DESIGN, PRODUCTION AND DISTRIBUTION OF CONNECT MAGAZINE Connect is the City’s award-winning quarterly magazine that debuted in April 2012 as a complete revamp of the former 16-page City newsletter. With the graphic and journalistic qualities of mainstream publications, the contemporary magazine disseminates pressing information and news while addressing language barriers through summary translations, to encourage all residents to fully interact with their local government. FUEL and Pacific Graphics, Inc. (PGI) are under contract to respectively design and produce Connect. An amendment to FUEL and PGI’s Contract is required to accommodate costs for Connects added page count, as well as the modification of contractual terms to align with the fiscal year calendar. Recommendation: 1) Amend a professional services agreement with FUEL Creative Group for Connect Magazine design services at a cost not to exceed $10,000 per quarter; and City Council Agenda June 18, 2013 Page 6 of 14 2) Amend a professional services agreement with Pacific Graphics, Inc. for Connect Magazine printing and distribution services at a cost not to exceed $10,000 per quarter. I. PROFESSIONAL DESIGN SERVICE FOR CITY BRANDING Branding for cities is a strategic “placemeking” process that can help communities establish a distinctive identity, while providing a visual symbol of organizational values and associations. For the City of Temple City, a comprehensive branding effort would not only advance regional awareness of local amenities and economic opportunities, but also publicize the City’s transition into a high performing agency. Entering into a professional services agreement with FUEL Creative Group (FUEL) will move forward finalization and implementation of a new City logo and associated branding component. It will visually distinguish Temple City through a single defined identity that provides a professional and consistent look to all the City’s public platforms. Recommendation: 1) Approve a professional services agreement with FUEL in an amount not to exceed $40,000 for services including but not limited to, finalizing a new City logo for integration with various branding initiative including a new City website design, and distinctive street name and wayfinding signage; and 2) Direct staff to present final logo concepts for Council consideration at a special public meeting on July 31, 2013, toward adopting a design and moving forward on critical projects currently pending a new logo, both actions that are part of a larger branding effort to uniquely distinguish Temple City from surrounding communities. J. ARTIST SHORT LIST FOR ROSEMEAD BOULEVARD PUBLIC ART INSTALLATIONS The Public Arts Commission (Commission) has recommended the selection of six artists to create preliminary artwork concepts for the Rosemead Boulevard Safety Enhancement and Beautification Project’s seating murals, sculptures and art pavers. Council’s concurrence with the Commission’s recommendation would move forward the development of preliminary art concepts to ensure that all final public art commissions and installations align with the Rosemead Boulevard Safety Enhancement and Beautification Project construction schedule. City Council Agenda June 18, 2013 Page 7 of 14 Recommendation: 1) Accept the Public Arts Commission recommendation of six artists to create preliminary artwork concepts for the Rosemead Boulevard Safety Enhancements and Beautification Project; 2) Authorize staff to execute six artist honorariums at $1,000 each to prepare preliminary design concepts for proposed Rosemead Project public art installations including sculptures, art pavers and tile murals for seating walls; 3) Authorize the Commission to review the presented preliminary design concepts, and recommend three artists to create the Rosemead Project public art installations; and 4) Direct staff to present the City Council with the final recommended list of three artists and their preliminary designs on August 20, 2013, thus initiating the final design and fabrication process of public art installations concurrent with the Rosemead Boulevard Safety Enhancement and Beautification Project construction schedule. K. CONSULTANT SERVICES AGREEMENT WITH CORPORATE LEADERSHIP GROUP, LLC The inaugural City Strategic Plan will include benchmarks or milestones that measure the City’s progress toward achieving its strategic goals through a series of initiatives. A City Strategic Plan will identify the community’s vision and goals for the City in the next 20 years which help the City Council and staff recognize what the community identifies as priorities among the City’s various strategic goals/initiatives. While the executive coaching/mentoring activities will complement the development of the City Strategic Plan, the City’s Department Workplans, and the annual City Council capacity building and quarterly meetings, are separate processes from the City Strategic Plan and Implementation Plan facilitated by the Lilley Planning Group for the community. The City Council is requested to approve a Consultant Services Agreement with Corporate Leadership Group, LLC for professional services for team building and executive coaching/mentoring which include the facilitation of City Council Forums/Town Halls and City monthly Department Workplans. City Council Agenda June 18, 2013 Page 8 of 14 Recommendation: 1) Award a Consultant Services Agreement with Corporate Leadership Group, LLC for Strategic Plan consultant services (Attachment “A”) in an amount not to exceed $70,000; and 2) Authorize the City Manager to finalize and execute the Consultant Services Agreement with Corporate Leadership Group. L. ADOPTION OF RESOLUTION NO. 13-4926 IMPLEMENTING A 2% COST OF LIVING ADJUSTMENT (COLA) AND ADOPTING SALARY RANGES FOR FULL TIME AND PART-TIME CLASSIFICATIONS FOR FISCAL YEAR (FY) 2013-14 Consistent with the City Council’s adoption of the FY 2013-14 City Budget, staff has updated the salary ranges to reflect the 2% COLA. The City Council is requested to adopt Resolution No. 13-4926 implementing a 2% COLA and adopting salary ranges full time and part- time classification for FY 2013-14. Recommendation: Adopt Resolution No. 13-4926 implementing a 2% COLA and adopting salary ranges full time and part-time classification for FY 2013-14. M. REAFFIRMATION OF COMMITTED AND ASSIGNED FUND BALANCE CLASSIFICATIONS FOR THE GENERAL FUND FOR FINANCIAL STATEMENT REPORTING PURPOSES AT JUNE 30, 2013, IN ACCORDANCE WITH THE ADOPTED GASB 54 FUND BALANCE POLICY In order to be in compliance with the City’s Government Accounting Standards Board (GASB) 54 Fund Balance Policy adopted on May 15, 2012, the City Council must reaffirm Committed Fund Balances and Assigned Fund Balances for the General Fund prior to the end of the fiscal year for financial statement reporting purposes at June 30, 2013. The City Council is requested to reaffirm the Committed Fund Balance of $4,500,000 and the Assigned Fund Balance of $15,150,000 for the General Fund. This is for financial statement reporting purposes at June 30, 2013, in accordance with the adopted GASB 54 Fund Balance Policy. Recommendation: Reaffirm the Committed Fund Balance of $4,500,000 and the Assigned Fund Balance of $15,150,000 for the General Fund. City Council Agenda June 18, 2013 Page 9 of 14 N. ADOPTION OF RESOLUTION NO. 13-4925 ADOPTING THE FISCAL YEAR (FY) 2013-14 STATEMENT OF INVESTMENT POLICY The Administrative Services Director/City Treasurer is required to report information regarding investments and deposits on a quarterly basis to the City Council and City Manager. In order to be proactive and completely transparent, the Administrative Services Director/City Treasurer provides a monthly report on the investment of the City of Temple City’s funds to both the City Council and City Manager. It is recommended that the City Council adopt Resolution No. 13-4925, approving the Statement of Investment Policy for FY 2013-14. Recommendation: Adopt Resolution No. 13-4925 (Attachment “A”), adopting the Statement of Investment Policy for the City of Temple City for FY 2013- 14. O. FOURTH QUARTER BUDGET AMENDMENT The City Council is requested to authorize staff to revise various budgeted appropriations as indicated in Attachment “A”. Recommended adjustments are necessary to ensure actual spending levels in line items do not exceed budgeted appropriations at the close of the fiscal year. Recommendation: Authorize staff to revise various budgeted appropriations as indicated in Attachment “A” to ensure actual spending levels are within budgeted appropriations at June 30, 2013. P. PETTY CASH REPORT The City Council is requested to review, receive and file the Petty Cash Report. Recommendation: Receive and file. Q. ADOPTION OF RESOLUTION NO. 13-4929 – APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 13-4929 authorizing the payment of bills. Recommendation: Adopt Resolution No. 13-4929. 8. UNFINISHED BUSINESS – None City Council Agenda June 18, 2013 Page 10 of 14 9. NEW BUSINESS A. FIRST READING AND INTRODUCTION OF ORDINANCE NO. 13-973 AMENDING CHAPTER 1, SECTION 2100 OF THE TEMPLE CITY MUNICIPAL CODE AMENDING THE REGULAR CITY COUNCIL MEETING START TIME FROM 7:30 P.M. TO 7:00 P.M. Since 1965, the Temple City Regular City Council meeting has been held on the first and third Tuesday of the month at 7:30 p.m. The City Council has expressed an interest in changing the start time of its regular meetings from 7:30 p.m. to 7:00 p.m. A decision to change the City Council meeting start time is discretionary and would require an amendment to the City’s Municipal Code. The City Council is requested to introduce Ordinance No. 13-973 (Attachment “A”) for first reading by title only, amending Chapter 1, Section 2100, of the Temple City Municipal Code amending the Regular City Council meeting start time from 7:30 p.m. to 7:00 p.m.; and schedule the second reading of Ordinance No. 13-973 for July 16, 2013; or provide staff with direction on how to proceed. Presentation: CITY ATTORNEY Recommendation: 1) Introduce Ordinance No. 13-973 (Attachment “A”) for first reading by title only, amending Chapter 1, Section 2100, of the Temple City Municipal Code amending the Regular City Council meeting start time from 7:30 p.m. to 7:00 p.m.; and 2) Schedule the second reading of Ordinance No. 13-973 for July 16, 2013; or 3) Provide staff with direction on how to proceed. B. PUBLIC HEARING: ESTABLISH TWO NEW COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS THAT WILL BRING EXISTING CITY PUBLIC PARKING LOTS AND A PORTION OF THE TEMPLE CITY BOULEVARD SIDEWALK INTO COMPLIANCE WITH THE AMERICAN DISABILITIES ACT (ADA) ACCESSIBILITY STANDARDS Pursuant to Section 901 of the City Charter, the City Council shall conduct a public hearing prior to the adoption of the proposed FY 2013-14 Budget. The public hearing will allow the City Council to hear testimony presented by any interested person about the City proposed budget. The City Council is City Council Agenda June 18, 2013 Page 11 of 14 being requested to review and consider adoption of the proposed revenues and expenditures for FY 2013-14. Presentation: COMMUNITY DEVELOPMENT DIRECTOR Recommendation: 1) Hold a public hearing to establish two new CDBG projects relating to ADA accessibility improvements to existing public parking lots and sidewalk improvements on Temple City Boulevard; 2) Consider adoption CDBG-funded Programs: Public Parking Lot ADA Accessibility Improvement project in the amount of $115,000 and an ADA Accessibility Improvement Temple City Boulevard project in the amount of $105,000; 3) Appropriate $220,000 of City’s current unallocated CDBG balance of $323,089 (i.e., from previous fiscal years and recycled CDBG program funds); and 4) Authorize the City Manager to release plans and specifications for bid upon receiving approval from the Los Angeles County Community Development Commission (CDC). C. PUBLIC HEARING: INTRODUCTION AND FIRST READING OF ORDINANCE NO. 13-974, AMENDING CHAPTER 1 (“ZONING CODE”) OF TITLE 9 (“ZONING REGULATIONS”) OF THE TEMPLE CITY MUNICIPAL CODE TO REQUIRE A CONDITIONAL USE PERMIT FOR ALL SIGNS WITH CHANGEABLE COPY Staff has received numerous inquiries regarding placement of electronic reader board signs in the City (i.e., electronic reader boards are a type of sign with a changeable copy). A review of the City’s existing Sign Code revealed that the code was written prior to the electronic reader boards being created and becoming an inexpensive option for signage. The Sign Code, currently does not address this type of signage and its impacts. The proposed code amendment will address a long standing deficiency in the City’s sign code. It is intended that this proposed ordinance will be a short-term solution as staff is preparing to start a comprehensive sign code update. The project, which was approved as part of the Fiscal Year 2013-14 City Budget, will be completed over the next year. Presentation: PLANNING MANAGER City Council Agenda June 18, 2013 Page 12 of 14 Recommendation: 1) Introduce and hold a public hearing regarding Ordinance No. 13-974 (Attachment “A”), amending Chapter 1 (“Zoning Code”) of Title 9 (“Zoning Regulations”) of the Temple City Municipal Code to require a Conditional Use Permit for all signs with a changeable copy; and 2) Schedule the second reading of Ordinance No. 13-974 for July 16, 2013. 10. COMMUNICATIONS – None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY 13. UPDATE FROM CITY MANAGER 14. MATTERS FROM CITY OFFICIALS – None 15. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc Committee (Councilmembers Vizcarra and Yu) – Formed 7/3/2012 B. Council Chamber Renovation Ad Hoc Committee (Councilmembers Vizcarra and Mayor Sternquist) – Formed 1/15/2013 C. Strategic Planning Ad Hoc Committee (Councilmembers Yu and Mayor Pro Tem Blum) – Formed 4/2/2013 D. City Manager Performance Goal Ad Hoc Committee (Mayor Pro Tem Blum and Mayor Sternquist) – Formed 4/16/2013 E. Commission Application Review Ad Hoc Committee (Councilmembers Chavez and Vizcarra) – Formed 5/7/2013 F. Civic Center Master Plan Standing Committee (Councilmembers Yu and Mayor Pro Tem Blum) – Formed 5/13/2012 G. School District/City Standing Committee City Council Agenda June 18, 2013 Page 13 of 14 (Councilmembers Chavez and Mayor Pro Tem Blum) – Formed 1/3/2012 H. Rosemead Boulevard Improvement Project Standing Committee (Councilmembers Yu and Mayor Pro Tem Blum) – Formed 6/3/2011 I. City Code Review Standing Committee (Councilmembers Chavez and Vizcarra) – Formed 11/6/2012 16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER’S REGULAR AGENDA A. COUNCILMEMBER CHAVEZ B. COUNCILMEMBER VIZCARRA C. COUNCILMEMBER YU D. MAYOR PRO TEM BLUM E. MAYOR STERNQUIST 17. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ – None B. COUNCILMEMBER VIZCARRA – None C. COUNCILMEMBER YU – None D. MAYOR PRO TEM BLUM – None E. MAYOR STERNQUIST – None 18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 19. CLOSED SESSION – None 20. ADJOURNMENT City Council Agenda June 18, 2013 Page 14 of 14 NEXT REGULAR MEETING OF: CITY COUNCIL 7:30 P.M. JULY 16, 2013 PARKS & RECREATION COMMISSION 7:30 P.M. JUNE 19, 2013 PLANNING COMMISSION 7:30 P.M. JUNE 25, 2013 PUBLIC SAFETY COMMISSION 7:30 P.M. JUNE 26, 2013 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available for viewing on the City’s website at www.templecity.us and are on file in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for review during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Marilyn Bonus, Deputy City Clerk Signed and Posted: June 13, 2013 (7:30 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.