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HomeMy Public PortalAbout01) CC Agenda - 2013-07-16CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING JULY 16, 2013 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFM AN AVENUE AGEND A 1. CALL TO ORDER – Mayor Sternquist 2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist 3. INVOCATION 4. PLEDGE OF ALLEGIANCE 5. CEREMONI AL M ATTERS AND PRESENTATION A. INTRODUCTION OF TEMPLE CITY’S SISTER CITY EXCHANGE STUDENTS B. SHERIFF’S MONTHLY ACTIVITIES UPDATE 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highligh ted on the first page of this agenda. PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 20-minute period for comments on any subject with a 5-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGENDA ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under NEW BUSINESS. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. City Council Agenda July 16, 2013 Page 2 of 11 7. CONSENT CALENDAR All Consent Calendar items may be approved in a single motion as recommended unless removed for f urther discussion. If members of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this time. Recommendation: Approve Items A through J per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Regular Meeting of June 18, 2013; and 2) Minutes of the City Council Special Meeting of July 1, 2013. Recommendation: Approve. B. PLANNING COMMISSION ACTIONS – MEETING OF JUNE 25, 2013 The City Council is requested to review the Planning Commission actions of their meeting of June 25, 2013. Recommendation: Receive and file. C. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF JUNE 12, 2013 The City Council is requested to review the Public Safety Commission actions of their meeting of June 12, 2013. Recommendation: Receive and file. D. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF JUNE 26, 2013 The City Council is requested to review the Public Safety Commission actions of their meeting of June 26, 2013. Recommendation: Receive and file. E. APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH MIG, INC. TO PREPARE THE CITY’S 2013-2021 HOUSING ELEMENT The State of California (State) requires cities to periodically update the City Council Agenda July 16, 2013 Page 3 of 11 Housing Element of the General Plan. These periodic updates are coordinated by the Southern California Association of Governments (SCAG) through their planning periods, which is currently every eight years. The City’s recently adopted Housing Element covers the January 1, 2006 to June 30, 2014 planning period. The 2013-2021 Housing Element will cover the October 2013 to October 2021 planning period. The deadline to adopt an updated Housing Element for the 2013-2021 planning period is October 15, 2013. Failure by the City to meet the State’s deadline will force the City to update the housing element every four years rather than every eight years. Because the City just recently completed the current Housing Element, we are behind in preparing the next Housing Element. Staff did inquire and found out that the State does give a 120 day grace period (i.e., February 12, 2014). In order to ensure we meet the February 12, 2014 deadline staff released a Request for Proposal (RFP) to prepare the 2013-2021 Housing Element. The City Council is requested to approve a Consultant Services Agreement with MIG, Inc. to prepare the City’s 2013-2021 Housing Element in an amount not to exceed $29,915. Recommendation: Approve a Consultant Services Agreement with MIG, Inc. and authorize the City Manager to execute the Consultant Services Agreement in an amount not to exceed $29,915. F. AWARD OF CONSULTANT SERVICES AGREEMENT WITH ELIE FARAH INC. FOR PROFESSIONAL DESIGN AND ENGINEERING SERVICES FOR THE SAFE ROUTES TO SCHOOL (SR2S) PROJECT, CIP NO. P13-13 (Attachments A, B, C, D) Since 2010, City staff has been working with Temple City Unified School District (TCUSD) staff to identify needed pedestrian safety improvements around school sites within Temple City. That year, the City applied for SR2S funding but was not successful but the City resubmitted and received $431,900 of SR2S Cycle 10 project funds. Since then, Temple City has been making progress in improving pedestrian safety by successfully obtaining SR2S funds and adopting a Citywide Traffic Calming Master Plan. The improvements identified in the City’s SR2S project (i.e., installation of five foot wide sidewalks; speed feedback signs; new traffic signs and crosswalk striping; wheelchair ramps; solar powered pedestrian actuated lights and crosswalks; and flashing beacon school speed limit signs) have been incorporated into the Traffic Calming Master Plan. The SR2S project is a significant step forward in improving pedestrian safety and it implements important portions of the Traffic Calming Master Plan. City Council Agenda July 16, 2013 Page 4 of 11 In order to initiate this project, the City Council is requested to accept the bids for the professional design and engineering services for the Safe Routes to School (SR2S) Project submitted by Elie Farah, Inc. in the amount of $19,665 and authorize the City Manager to execute a Consultant Services Agreement with Elie Farah, Inc. Recommendation: Approve a Consultant Services Agreement with Elie Farah, Inc. and authorize the City Manager to execute the Consultant Services Agreement in an amount not to exceed $19,655. G. AWARD OF CONSULTANT SERVICES AGREEMENT WITH ELIE FARAH INC. FOR THE PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATES FOR BICYCLE TRANSPORTATION ACCOUNT (BTA) PROJECT, CIP NO. P13-12 (Attachments A, B, C, D, E) Over the past several years, Temple City has been making the City more bike-friendly. The adoption of the Bicycle Master Plan in 2011 established a long term blueprint for the creation of an integrated system of bike lanes. The award of the BTA grant by Caltrans in 2012 has allowed the City to make progress in fulfilling its vision. Awarding the consultant services agreement for engineering and design is the first step toward installation of the bike lanes. After the design phase is complete, notice inviting bids will be issued for installation of the improvements. Staff anticipates that the bike lanes will be installed by August 2014. The City Council is requested to accept the bid for the preparation of plans, specifications, and estimates (PS&E) for Bicycle Transportation Account (i.e., State funded) project submitted by Elie Farah, Inc. in the amount of $29,980 as the lowest, responsive, and responsible bid, and authorize the City Manager to execute a Consultant Services Agreement with Elie Farah, Inc. Recommendation: Review and approve a Consultant Services Agreement with Elie Farrah Inc. for the preparation of plans, specifications, and estimates (PS&E) for Bicycle Transportation Account (BTA) Project; and authorize the City Manager to execute the Consultant Services Agreement with Elie Farah, Inc. in an amount not to exceed $29,980. H. PETTY CASH AND VISA CARD REPORT The City Council is requested to review, receive and file the Petty Cash City Council Agenda July 16, 2013 Page 5 of 11 and Visa Card Report. Recommendation: Receive and file. I. ACCEPTANCE OF BID AND AWARD OF PUBLIC WORKS CONTRACTS FOR THE CITY COUNCIL CHAMBERS RENOVATION PROJECT, CAPITAL IMPROVEMENT PROJECT NO. P10-05 (Attachments A, B, C, D, E) The Civic Center building was built in 1952 and is showing signs of wear. To address this issue, the City Council budgeted $340,000 for remodeling of the building. In order to contain costs and deliver the project under budget this project is being executed as a multi-prime project, which means City staff is acting as the general contractor and issuing multiple contracts for separate phases of construction. Transtech is serving as the project manager. The City Council is requested to accept a bid submitted by ACT Inc. for the City Council Chambers asbestos removal service in the amount of $24,000 and to also accept a bid submitted by R Dependable Construction for the Americans with Disabilities Act (ADA) improvements for City Council Chambers, bathroom, lobby area and project in the amount of $45,000, and authorize the City Manager to execute Public Works Contracts with ACT Inc. and R Dependable Construction. Recommendation: Review and approve two Public Works Contracts for the City Council Chamber Renovation Project (CIP No. P10-05), one with ACT Inc. for asbestos removal services in an amount not to exceed $24,000, and another with R Dependable Construction for American with Disabilities Act (ADA) improvements in the Council Chambers, bathroom, lobby areas in an amount not to exceed $45,000; and authorize the City Manager to execute these Public Works Contracts. J. ADOPTION OF RESOLUTION NO. 13-4932 – APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 13-4932 authorizing the payment of bills. Recommendation: Adopt Resolution No. 13-4932. City Council Agenda July 16, 2013 Page 6 of 11 8. UNFINISHED BUSINESS A. SECOND READING AND ADOPTION OF ORDINANCE NO. 13- 974, AMENDING CHAPTER 1 (“ZONING CODE”) OF TITLE 9 (“ZONING REGULATIONS”) OF THE TEMPLE CITY MUNICIPAL CODE TO REQUIRE A CONDITIONAL USE PERMIT FOR ALL SIGNS WITH CHANGEABLE COPY Staff received numerous inquiries during the first quarter of 2013 regarding placement of electronic reader board signs in the City (i.e., electronic reader boards are a type of sign with a changeable copy). A review of the City’s existing Sign Code revealed that the code was written prior to the electronic reader boards being created and becoming an inexpensive option for signage. The Sign Code currently does not address this type of signage and its potential impacts, including light, glare, distractions to drivers, etc. The proposed code amendment will address a long standing deficiency in the City’s sign code. It is intended that this proposed ordinance will be a short-term solution as staff is preparing to start a comprehensive sign code update. The project, which was approved as part of the Fiscal Year 2013-14 City Budget and will be completed in approximately one year. Presentation: Planning Manager Recommendation: Waive further reading and adopt Ordinance No. 13-974 amending Chapter 1 (“Zone Code”) of Title 9 (“Zoning Regulations”) of the Temple City Municipal Code to require a Conditional Use Permit for all signs with a changeable copy. 9. NEW BUSINESS A. RE-DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE TO BE HELD SEPTEMBER 18 THROUGH 20, 2013 The League will hold its annual conference in Sacramento from Wednesday, September 18 through Friday, September 20, 2013. The conference includes a business meeting whereby a city’s voting delegate and up to two alternates must be designated by the City Council to vote on resolutions to guide cities and the League in improving local government issues. The business meeting will be held City Council Agenda July 16, 2013 Page 7 of 11 on Friday, September 18, 2013. The City Council during their regular meeting on June 4, 2013, designated Mayor Pro Tem Blum as the Voting Delegate and Councilmember Yu as Alternate Voting Delegate. However, due to scheduling conflicts, neither Councilmember Yu nor Mayor Pro Tem Blum will be able to attend the annual conference and a re-designation of the City’s Voting Delegate and Alternate Voting Delegate is necessary at this time. The re-designation must be submitted to the League by their deadline of August 2, 2013. Presentation: City Clerk Recommendation: Re-designate one City Councilmember as a “Voting Delegate” and one City Councilmember as an “Alternate Voting Delegate” for the League of California Cities Annual Business Meeting. B. PUBLIC HEARING: ELECTION OF UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING PROCEDURES BY ORDINANCE AND RESOLUTION To provide the City with additional flexibility for public works contracting, the City Council is requested to adopt Resolution No. 13-4931 electing to become subject to the Uniform Public Construction Cost Accounting Act and Ordinance No. 13-977 adding Chapter 11 to Title 2 of the Temple City Municipal Code identifying the bidding process for public works projects to comply with the Act. Presentation: City Attorney Recommendation: 1) Adopt Resolution No. 13-4931 (Attachment “A”) electing to become subject to the Uniform Public Construction Cost Accounting Act (Act); 2) Introduce and hold a public hearing regarding Ordinance No. 13-977 (Attachment “B”) for first reading by title only adding Chapter 11 to Title 2 of the Temple City Municipal Code identifying the bidding process for public works projects to comply with the Act; 3) Waive further reading of Ordinance No. 13-977; and City Council Agenda July 16, 2013 Page 8 of 11 4) Schedule the second reading of the Ordinance for August 6, 2013. C. PUBLIC HEARING: INTRODUCTION AND FIRST READING OF ORDINANCE NO. 13-975, AMENDING CHAPTER 1 (“ZONING CODE”) OF TITLE 9 (“ZONING REGULATIONS”) OF THE TEMPLE CITY MUNICIPAL CODE TO ESTABLISH REGULATIONS AND CONDITIONAL USE PERMIT (CUP) REQUIREMENT FOR: TOBACCO SHOPS; E-CIGARETTE/VAPORIZER STORES; AND CLOSELY-RELATED BUSINESSES Establishing regulations and restrictions for the sale and use of tobacco/e-cigarette products is consistent with the City Council’s goals of protecting public health and safety and enhancing quality of life for the community. In the past few years, the City implemented a systematic update to the Municipal Code to address evolving issues and growing concerns of the community. The two earlier code amendments (i.e., Ordinance No. 09-928 in 2009 and Ordinance No. 12-965 in 2012) were direct results of such efforts aimed at providing regulations for the use and sale of tobacco products. The proposed Ordinance is a continuation of Municipal Code amendments for the purpose of creating zoning restrictions for the establishment and operation of tobacco/e-cigarette businesses within the City’s limits. Presentation: Community Development Director Recommendation: 1) Introduce and hold a public hearing regarding Ordinance No. 13-975 for first reading by title only, amending Article T (“Special Uses”) of Chapter 1 (“Zoning Code”) of Title 9 (“Zoning Regulations”) of the Temple City Municipal Code to establish regulations and Conditional Use Permit requirements for tobacco shops, e-cigarette/vaporizer shops and closely- related businesses; 2) Waive further reading of Ordinance No. 13-975; and 3) Schedule the second reading of Ordinance No. 13-975 for August 6, 2013. D. PUBLIC HEARING: FIRST READING AND INTRODUCTION OF ORDINANCE NO. 13-976 AMENDING THE DOWNTOWN SPECIFIC PLAN TO ADD MIXED USE DEVELOPMENT City Council Agenda July 16, 2013 Page 9 of 11 STANDARDS AND MODIFY THE REQUIREMENTS FOR MULTI- FAMILY AND SENIOR CITIZEN HOUSING PROJECTS Consistent with the California Department of Housing and Community Development’s (HCD) approval of the City’s 2008-2014 Housing Element, this amendment to the Downtown Specific Plan (DSP) is one of several policy changes that will help the City reach its Regional Housing Needs Assessment (RHNA) allotment. These changes must be implemented prior to the City submitting the updated 2013-2021 Housing Element for review by HCD in October 2013. Presentation: Community Development Director Recommendation: 1) Introduce and hold a public hearing regarding Ordinance No. 13-976 (Attachment “A”) for first reading by title only, amending the Downtown Specific Plan to add mixed use development standards and modify the requirements for multi-family and senior citizen housing projects; 2) Waive further reading of Ordinance No. 13-976; and 3) Schedule the second reading of Ordinance No. 13-976 for August 6, 2013. 10. COMMUNICATIONS – None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 12. ACTIONS T AKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY 13. UPD ATE FROM CITY M AN AGER 14. COUNCIL REPORTS REG ARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc Committee (Councilmembers Vizcarra and Yu) – Formed 7/3/2012 B. Council Chamber Renovation Ad Hoc Committee City Council Agenda July 16, 2013 Page 10 of 11 (Councilmembers Vizcarra and Mayor Sternquist) – Formed 1/15/2013 C. Strategic Planning Ad Hoc Committee (Councilmembers Yu and Mayor Pro Tem Blum) – Formed 4/2/2013 D. City Manager Performance Goal Ad Hoc Committee (Mayor Pro Tem Blum and Mayor Sternquist) – Formed 4/16/2013 E. Civic Center Master Plan Standing Committee (Councilmembers Yu and Mayor Pro Tem Blum) – Formed 5/13/2013 F. School District/City Standing Committee (Councilmembers Chave z and Mayor Pro Tem Blum) – Formed 1/3/2012 G. Rosemead Boulevard Improvement Project Standing Committee (Councilmembers Yu and Mayor Pro Tem Blum) – Formed 6/3/2011 H. City Code Review Standing Committee (Councilmembers Chave z and Vizcarra) – Formed 11/6/2012 15. COUNCIL ITEMS SEP AR ATE FROM THE CITY MAN AGER’S REGULAR AG END A A. COUNCILMEMBER CHAVEZ B. COUNCILMEMBER VIZCARRA C. COUNCILMEMBER YU D. MAYOR PRO TEM BLUM E. MAYOR STERNQUIST 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ – None B. COUNCILMEMBER VIZCARRA – None C. COUNCILMEMBER YU – None D. MAYOR PRO TEM BLUM – None City Council Agenda July 16, 2013 Page 11 of 11 E. MAYOR STERNQUIST – None 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 18. CLOSED SESSION – None 19. ADJOURNMENT NEXT REGULAR MEETING OF: CITY COUNCIL 7:30 P.M. AUGUST 6, 2013 PLANNING COMMISSION 7:30 P.M. JULY 23, 2013 PARKS & RECREATION COMMISSION 7:30 P.M. JULY 17, 2013 PUBLIC SAFETY COMMISSION 7:30 P.M. JULY 24, 2013 PUBLIC ARTS COMMISSION 7:00 P.M. AUGUST 7, 2013 Notice: Staff reports or other written docum entation relating to each item of business of this Agenda are available f or viewing on the City’s website at www.templecity.us and are on file in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for review during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Peggy Kuo, City Clerk Signed and Posted: July 11, 2013 (7:00 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.