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HomeMy Public PortalAbout01) CC Agenda - 2013-08-06CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING AUGUST 6, 2013 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFM AN AVENUE AGEND A 1. CALL TO ORDER – Mayor Sternquist 2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist 3. INVOCATION 4. PLEDGE OF ALLEGIANCE 5. PRESENT ATION A. PET OF THE MONTH B. BRUSH WITH KINDNESS PROGRAM C. SHERIFF’S MONTHLY ACTIVITIES UPDATE 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highligh ted on the first PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 20-minute period for comments on any subject with a 5-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGENDA ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under NEW BUSINESS. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. City Council Agenda August 6, 2013 Page 2 of 9 page of this agenda. 7. CONSENT C ALENDAR All Consent Calendar items may be approved in a single motion as recommended unless removed for f urther discussion. If members of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this time. Recommendation: Approve Items A through H per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Special Meeting of June 14, 2013; 2) Minutes of the City Council Regular Meeting of July 16, 2013; 3) Minutes of the City Council Special Meeting of July 30, 2013; and 4) Minutes of the City Council Special Meeting of July 31, 2013. Recommendation: Approve. B. PARKS AND RECREATION COMMISSION ACTIONS – MEETING OF JULY 17, 2013 The City Council is requested to review the Parks and Recreation Commission actions of their meeting of July 17, 2013. Recommendation: Receive and file. C. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF JULY 10, 2013 The City Council is requested to review the Public Safety Commission actions of their meeting of July 10, 2013. Recommendation: Receive and file. D. FOURTH AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH WILLDAN ENGINEERING TO CONTINUE HOUSING CONSULTANT SERVICES FOR THE CITY’S HOME IMPROVEMENT AND COMMUNITY DEVELOPMENT BLOCK GRANT FUNDED PROGRAMS FOR FISCAL YEAR (FY) 2013-14 (Attachment A, B, C) City Council Agenda August 6, 2013 Page 3 of 9 Over the past two years, Willdan has been helping the City achieve its Housing and Community Development Block Grant (CDBG) goals, which include: housing rehabilitation loans; asbestos testing and removal; youth scholarship and the removal of sidewalk barriers to comply with the American with Disabilities Act (ADA). For FY 2013-14, Willdan will focus on providing housing consultant services and CDBG administration for the City. The Fourth Amendment will increase Willdan’s original contract amount by an additional $25,000 for them to provide services for FY 2013-14. The additional funds will allow Willdan to: process housing rehabilitation loans; oversee required asbestos and lead-based paint testing and abatement work; and required quarterly and annual reporting to the Los Angeles County Community Development Commission. If the Fourth Amendment is not executed, the City’s housing program will be placed on hold and the City could risk losing CDBG funds. Recommendation: Review and approve the Fourth Amendment to the Consultant Services Agreement with Willdan Engineering to: continue assistance with Community Development Block Grant program administration and provide housing consultant services; and authorize the City Manager to execute the Fourth Amendment to the September 20, 2011, Consultant Services Agreement with Willdan Engineering in an amount not to exceed in $25,000. E. APPROVAL OF AN ANNUAL PROFESSIONAL SERVICES AGREEMENT WITH TEMPLE CITY CHAMBER OF COMMERCE (Attachment A, B) The City has a long history of supporting the Chamber, having provided funding through an annual contract since 1970. In the past few years, City staff and the Chamber’s Executive Director have worked closely to refocus the Chamber’s resources and energy from that of a “parade chamber” to a more business-oriented organization. The City Council is requested to approve the Chamber’s annual professional services agreement which will allow the organization to continue its business-oriented role, while also initiating discussions for how it will fulfill its mission over time. Upon completion of the Chamber’s five- year strategic plan, due by December 31, 2013, staff will recommend as part of the mid-year budget review process, an amended scope of services to the Chamber’s annual professional services agreement. The amended scope will more than likely establish a more defined economic development role for the Chamber, toward supporting initiatives and programs to be City Council Agenda August 6, 2013 Page 4 of 9 identified in the City’s upcoming five-year economic development strategy. Recommendation: Approve a Professional Services Agreement with the Temple City Chamber of Commerce (Chamber) in an amount not to exceed $70,000 for Fiscal Year (FY) 2013-14; and direct the City Manager to work with the Chamber’s Executive Director to prepare, as part of the City’s FY 2013-14 mid-year budget process, an amended scope of services that directly aligns the Chamber’s five-year strategic plan with the City’s upcoming five-year economic development strategy. F. APPROVAL OF A LICENSE AGREEMENT FOR THE ENTERPRISE LAND MANAGEMENT SYSTEM (ELMS) PERMIT SYSTEM AND A FIVE YEAR SOFTWARE MAINTENANCE AGREEMENT WITH EDGESOFT, INC. (Attachment A, B) For many years, the City has used a number of different standalone software applications for its core operations which include: business license; planning; code enforcement; building permits; and overnight parking permits, which cannot be fully integrated. Consequently, the lack of data integration has hindered the City’s ability to deliver the best customer service to our residents and businesses. In 2010 to remedy this situation the City entered into a Consultant Services Agreement with EdgeSoft. Over the past three years staff has worked the EdgeSoft and the Enterprise Land Management System (ELMS) as part of the City’s overall technology solution. ELMS has brought together the City’s various core functions. This integration has improved coordination and reduced the time to review and issue permits. The 2010 Consultant Services Agreement is nearing the end of the implementation phase and staff is looking forward to the next phase. These proposed agreements allow the City to purchase an unlimited license to use and own the software, and will provide five years of software maintenance and upgrades. Recommendation: Review and approve a License Agreement and a five year Maintenance Agreement with EdgeSoft Inc., for use of the Enterprise Land Management System (ELMS) permit software; and authorize the City Manager to execute the License Agreement (i.e., $42,000 one-time purchase price) and a five year Maintenance City Council Agenda August 6, 2013 Page 5 of 9 Agreement (i.e., $24,000 annually) with EdgeSoft Inc., in an amount not to exceed $66,000 for the first year and $24,000 annually thereafter. G. ADOPTION OF RESOLUTION NO. 13-4933 – APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 13-4933 authorizing the payment of bills. Recommendation: Adopt Resolution No. 13-4933. H. PUBLIC ARTS COMMISSION ACTIONS – SPECIAL MEETING OF JULY 9, 2013 The City Council is requested to review the Public Arts Commission actions of their special meeting of July 9, 2013. Recommendation: Receive and file. 8. UNFINISHED BUSINESS A. SECOND READING AND ADOPTION OF ORDINANCE NO. 13-977 ADDING CHAPTER 11 TO TITLE 2 OF THE TEMPLE CITY MUNICIPAL CODE IDENTIFYING THE BIDDING PROCESS FOR PUBLIC WORKS PROJECTS TO COMPLY WITH THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT In an effort to streamline the process and allow for alternative methods for bidding public projects, the City Attorney recommended the City elect to be subject the Uniform Public Construction Cost Accounting Act (Act). The Act provides a set of procedures which are more closely tailored to smaller projects and still allows for equality among contractors throughout the bidding process. Presentation: City Attorney Recommendation: Waive further reading and adopt Ordinance No. 13-977 adding Chapter 11 to Title 2 of the Temple City Municipal Code identifying the bidding process for public works projects to comply with the Uniform Public Construction Cost Accounting Act. City Council Agenda August 6, 2013 Page 6 of 9 B. SECOND READING AND ADOPTION OF ORDINANCE NO. 13-976 AMENDING THE DOWNTOWN SPECIFIC PLAN TO ADD MIXED USE DEVELOPMENT STANDARDS AND MODIFY THE REQUIREMENTS FOR MULTI-FAMILY AND SENIOR CITIZEN HOUSING PROJECTS Consistent with the California Department of Housing and Community Development’s (HCD) approval of the City’s 2008-2014 Housing Element, this amendment to the Downtown Specific Plan (DSP) is one of several policy changes that will help the City reach its Regional Housing Needs Assessment (RHNA) allotment. These changes must be implemented prior to the City submitting the updated 2013-2021 Housing Element for review by HCD in October 2013. Presentation: Community Development Director Recommendation: Waive further reading and adopt Ordinance No. 13-976 amending the Downtown Specific Plan to add mixed use development standards and modify the requirements for multi-family and senior citizen housing projects. C. SECOND READING AND ADOPTION OF ORDINANCE NO. 13-975, AMENDING CHAPTER 1 (“ZONING CODE”) OF TITLE 9 (“ZONING REGULATIONS”) OF THE TEMPLE CITY MUNICIPAL CODE TO ESTABLISH REGULATIONS AND CONDITIONAL USE PERMIT (CUP) REQUIREMENT FOR: TOBACCO SHOPS; E-CIGARETTE/VAPORIZER STORES; AND CLOSELY-RELATED BUSINESSES (Attachments A, B, C, D, E) Establishing regulations and restrictions for the sale and use of tobacco/e- cigarette products is consistent with the City Council’s goals of protecting public health and safety and enhancing quality of life for the community. In the past few years, the City implemented a systematic update to the Municipal Code to address evolving issues and growing concerns of the community. The two earlier code amendments (i.e., Ordinance No. 09-928 in 2009 and Ordinance No. 12-965 in 2012) were direct results of such efforts aimed at providing regulations for the use and sale of tobacco products. The proposed Ordinance is a continuation of Municipal Code amendments for the purpose of creating zoning restrictions for the establishment and operation of tobacco/e-cigarette businesses within the City’s limits. Presentation: Community Development Director City Council Agenda August 6, 2013 Page 7 of 9 Recommendation: Waive further reading and adopt Ordinance No. 13-975 amending Chapter 1 (“Zoning Code”) of Title 9 (“Zoning Regulations”) of the Temple City Municipal Code to establish regulations and Conditional Use Permit requirements for tobacco shops, e-cigarette/vaporizer shops and closely- related businesses. 9. NEW BUSINESS A. PUBLIC HEARING: FIRST READING AND INTRODUCTION OF ORDINANCE NO. 13-972, AN ORDINANCE AMENDING THE TEMPLE CITY MUNICIPAL CODE TO IMPLEMENT THE HOUSING PROGRAMS OUTLINED IN THE 2008-2014 HOUSING ELEMENT. This item will be continued to the August 20 Regular City Council meeting. 10. COMMUNICATIONS – None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 12. ACTIONS T AKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY 13. UPD ATE FROM CITY M AN AGER 14. COUNCIL REPORTS REG ARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc Committee (Councilmembers Vizcarra and Yu) – Formed 7/3/2012 B. Council Chamber Renovation Ad Hoc Committee (Councilmembers Vizcarra and Mayor Sternquist) – Formed 1/15/2013 C. Strategic Planning Ad Hoc Committee (Councilmembers Yu and Mayor Pro Tem Blum) – Formed 4/2/2013 D. City Manager Performance Goal Ad Hoc Committee (Mayor Pro Tem Blum and Mayor Sternquist) – Formed 4/16/2013 City Council Agenda August 6, 2013 Page 8 of 9 E. Civic Center Master Plan Standing Committee (Councilmembers Yu and Mayor Pro Tem Blum) – Formed 5/13/2013 F. School District/City Standing Committee (Councilmembers Chavez and Mayor Pro Tem Blum) – Formed 1/3/2012 G. Rosemead Boulevard Improvement Project Standing Committee (Councilmembers Yu and Mayor Pro Tem Blum) – Formed 6/3/2011 H. City Code Revie w Standing Committee (Councilmembers Chavez and Vizcarra) – Formed 11/6/2012 15. COUNCIL ITEMS SEPARATE FROM THE CITY MAN AGER’S REGULAR AGENDA A. COUNCILMEMBER CHAVEZ B. COUNCILMEMBER VIZCARRA C. COUNCILMEMBER YU D. MAYOR PRO TEM BLUM E. MAYOR STERNQUIST 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ – None B. COUNCILMEMBER VIZCARRA – None C. COUNCILMEMBER YU – None D. MAYOR PRO TEM BLUM – None E. MAYOR STERNQUIST – None 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. City Council Agenda August 6, 2013 Page 9 of 9 18. CLOSED SESSION Purpose: Conference with Real Property Negotiator Property: 5922 Primrose Avenue., Temple City, CA 91780 Authority: Government Code Section 54957.1(a)(1) Agency Negotiator: Jose Pulido, City Manager Owners Negotiator: Avedik, Aznine and Hagop Simonian Under Negotiation: Price and Terms of Site Acquisition or Lease 19. ADJOURNMENT NEXT REGULAR MEETING OF: CITY COUNCIL 7:30 P.M. AUGUST 20, 2013 PLANNING COMMISSION 7:30 P.M. AUGUST 27, 2013 PARKS & RECREATION COMMISSION 7:30 P.M. AUGUST 21, 2013 PUBLIC SAFETY COMMISSION 7:30 P.M. AUGUST 14, 2013 PUBLIC ARTS COMMISSION 7:00 P.M. SEPTEMBER 4, 2013 Notice: Staff reports or other written docum entation relating to each item of business of this Agenda are available f or viewing on the City’s website at www.tem plecity.us and are on file in the Office of the City Clerk located at City H all, 9701 Las Tunas Drive, Temple City, California, and available for review during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Peggy Kuo, City Clerk Signed and Posted: July 31, 2013 (6:30 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.