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HomeMy Public PortalAbout01) CC Agenda - 2013-08-20CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING AUGUST 20, 2013 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFM AN AVENUE AGEND A 1. CALL TO ORDER – Mayor Sternquist 2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist 3. INVOCATION 4. PLEDGE OF ALLEGIANCE 5. CEREMONIAL MATTERS – PRESENTATIONS A. INTRODUCTION OF MISS TEMPLE CITY AND COURT B. RELAY FOR LIFE PRESENTATION AND RECOGNITION 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 20-minute period for comments on any subject with a 5-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGENDA ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under NEW BUSINESS. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. City Council Agenda August 20, 2013 Page 2 of 11 7. CONSENT CALEND AR All Consent Calendar items may be approved in a single motion as recommended unless removed for further discussion. If members of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this time. Recommendation: Approve Items A through K per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve the meeting minutes of the City Council Regular Meeting of August 6, 2013. Recommendation: Approve. B. PLANNING COMMISSION ACTIONS – MEETING OF JULY 23, 2013 The City Council is requested to review the Planning Commission actions of their meeting of July 23, 2013. Recommendation: Receive and file. C. APPROVE AND SUPPORT OF LEAGUE OF CALIFORNIA CITIES RESOLUTIONS (Attachment A and B) The League of California Cities adopt policy resolutions on issues of statewide importance that have direct bearing on municipal affairs and are of broad municipal interest during its annual business meeting. This year’s general assembly and business meeting will be held during the annual conference on Friday, September 20, 2013 in Sacramento. The City Council has appointed Councilmember Tom Chavez as the City’s voting delegate and Councilmember Fernando Vizcarra as the alternate delegate. During the conference, the respective League Policy Committees and General Resolutions Committee will consider making recommendations on two resolutions before they are voted on by the delegates in General Assembly. The City Council is requested to approve and support the League’s resolutions which align with the City’s practices for open and accountable government. Support of the League resolutions does not commit cities to adopting or implementing any League position in their local communities. City Council Agenda August 20, 2013 Page 3 of 11 Recommendation: Support the resolutions that will be presented at the Annual League of California Cities Annual Conference and to advise the City’s voting delegate accordingly. D. ADOPTION OF RESOLUTION NO. 13-4935 DECLARING CERTAIN CITY CLERK RECORDS DESTROYED AND AUTHORIZING THEIR DISPOSAL (Attachment A and B) In May, 2013, City hired Andersen Environmental to perform asbestos testing on dust found in the filing cabinets of City Clerk area of City Hall. The testing came back positive for friable asbestos in the filing cabinets. Andersen Environmental advised the City that the records in the filing cabinets were contaminated and must be properly disposed of to mitigate the health and safety risk of asbestos exposure. The contaminated records include staff reports, agreements and administrative working files. In ordinary course of business, California law authorizes the destruction of City records when no longer needed, with City Council approval and if the records are more than two years old (i.e., Gov’t Code § 34090). Records less than two years old may be destroyed if they are retained in an electronic format that cannot be tampered with (i.e., Gov’t Code § 64090.5). However, these code sections are tailored toward the voluntary destruction of records by City officials in the ordinary course of business, it does not address situations where records are destroyed due to events beyond the City’s control. The City Clerk has conferred with the City Attorney and confirmed that most of the destroyed records (e.g., agreements, staff reports and administrative working documents) can be recreated from various other sources. Therefore, the disposal of these records will not result in the City losing critical information. Recommendation: Adopt Resolution No. 13-4935 declaring certain records destroyed by virtue of their contamination with asbestos and authorizing their disposal. E. DISSOLUTION AND TERMINATION OF THE WEST SAN GABRIEL VALLEY CONSORTIUM JOINT EXERCISE OF POWERS AGREEMENT (Attachment A, B and C) The City is a member of the San Gabriel Valley Consortium (Consortium), a joint powers authority established in 1976 by local cities and school districts for the purposes of receiving and administering funds from the County of Los Angeles (County) for community job training and employment programs. In June, the County informed the Consortium that it would no longer receive City Council Agenda August 20, 2013 Page 4 of 11 funding, and as such Consortium members took actions to voluntarily wind- down and dissolve the Consortium. Council adoption of Resolution No. 13- 4936 terminates the Consortium and its joint powers authority effective August 31, 2013. Recommendation: Adopt Resolution No. 13-4936 dissolving and terminating the West San Gabriel Valley Consortium Joint Exercise of Powers Agreement effective August 31, 2013. F. APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH JACOBSON AND WACK TO PREPARE AN UPDATE TO THE CITY’S SIGN CODE (Attachment A, B and C) The vast majority of the City’s Sign Code dates back to the City’s incorporation. Since then only minor changes to the regulations have been made. The current regulations are very limiting and don’t allow high quality, creative designs. The purpose of the project is to bring the sign regulations up to date, to ensure that they comply with State and Federal laws, and to provide for high quality design and materials for signage. The City Council is requested to approve a Consultant Services Agreement with Jacobson and Wack to prepare a long overdue update to the City’s Sign Code. Recommendation: Approve a Consultant Services Agreement with Jacobson and Wack to prepare an update to the City’s Sign Code and authorize the City Manager to execute the Consultant Services Agreement in an amount not to exceed $54,900. G. APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH GPA CONSULTING, INC. TO PREPARE THE CITY’S HISTORIC PRESERVATION ORDINANCE (Attachment A, B and C) The City first explored the creation of an historic preservation program with the completion of its Historic Context Statement and Historic Resources Survey (Survey) in July of 2012. As part of the survey, 97 properties were identified as “potentially historic”. Under the California Environmental Quality Act (CEQA) merely having a property identified as “potentially historic” subjects the property to environmental review. Because no formal determination has been made regarding these properties historic eligibility, they are not eligible for the benefits associated with historic properties (e.g., grants, use of the State Historic Building Code, etc.) but are still subject to environmental review. City Council Agenda August 20, 2013 Page 5 of 11 The City Council is requested to approve a Consultant Services Agreement with GPA Consulting, Inc. to prepare the City’s Historic Preservation Ordinance. Creating an historic preservation ordinance will allow the City to protect its historic places while providing clear rules and processes for those properties identified in the survey as potentially historic. Recommendation: Approve a Consultant Services Agreement with GPA Consulting, Inc. (Attachment “A”) to prepare the City’s Historic Preservation Ordinance and authorize the City Manager to execute the Consultant Services Agreement in an amount not to exceed $30,000. H. REVIEW AND ACCEPTANCE OF LONGDEN AVENUE SEWER REPLACEMENT PROJECT PLANS AND SPECIFICATIONS, AND AUTHORIZATION TO ADVERTISE FOR CONSTRUCTION BIDS (CIP NO. P08-07) (Attachment A and B) The Longden Avenue Sewer Replacement Project has been an identified capital improvement project since 2008 when the Sewer Master Plan was completed. However, the project was delayed pending the Rosemead Boulevard redesign. The Rosemead Boulevard project is proceeding on schedule and staff has coordinated the Longden sewer project with the Rosemead Boulevard project so that the sewer replacement project is now ready to begin the bidding and construction processes. The sewer replacement will help protect public health and safety by replacing aging infrastructure. The project includes replacing approximately 1,700 linear feet of existing 12” sewer line with new 15” sewer line located on Longden Avenue starting just west of at Rosemead Boulevard and continuing east toward Encinitas Avenue. The City Council is requested to review and accept the Project Plans and Specifications for the Longden Avenue Sewer Replacement Project (i.e., CIP. No. P08-07), and to authorize staff to advertise the project for construction bids. Recommendation: Review and accept the Project Plans and Specifications for the Longden Avenue Sewer Replacement Project – Capital Improvement Project (CIP) No. P08-07; and authorize City staff to advertise the Project for Construction Bids. City Council Agenda August 20, 2013 Page 6 of 11 I. APPROVAL OF A CONSULTANT SERVICES AGREEMENT FOR PRIORITY BASED BUDGETING BUDGET MODEL AND CONSULTING SERVICES (Attachment A, B and C) As a high performance organization, the City is constantly reviewing and analyzing how it does business and the processes utilized for accomplishing the City’s goals and objectives. In July 2013, staff was introduced to the CPBB and their results-based approach to resource allocation addressing the needs of local governments as they struggle to deal with unprecedented budgetary constraints as well as striving to achieve long-term financial sustainability. The process was created to address the need for a methodology that would successfully link the stated strategic priorities that an organization strives to accomplish with the way resource allocation decisions are made through the budget process. As the City moves forward with the development of a City Strategic Plan, Priority Based Budgeting will complement, enhance and quantify these efforts, providing an opportunity for a precedent setting process for local government’s long-range strategic and financial planning activities. As a result, it is recommended the City contract with CPBB for the Priority Based Budgeting model and related consulting services. Recommendation: Award a Consultant Services Agreement to Center of Priority Based Budgeting (CPBB) for the Priority Based Budgeting Model and related consulting services (Attachment “A”) in an amount not to exceed $36,500; authorize the City Manager to finalize and execute a Consultant Services Agreement with CPBB; and appropriate $36,500 from the Undesignated Fund Balance to Account No. 01-920-48-4231. J. PETTY CASH REPORT (Attachment A, B and C) The City Council is requested to review, receive and file the Petty Cash Report. Recommendation: Receive and file. K. ADOPTION OF RESOLUTION NO. 13-4937 – APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 13-4937 authorizing the payment of bills. City Council Agenda August 20, 2013 Page 7 of 11 Recommendation: Adopt Resolution No. 13-4937. 8. UNFINISHED BUSINESS –None 9. NEW BUSINESS A. DISBAND OR CONVERT ALL AD HOC COMMITTEES THAT ARE SIX MONTHS OLD AND DESIGNATE THEM AS STANDING COMMITTEES There are two types of advisory committees in which Council can establish to give input to staff relating to City business matters. An “advisory committee” (i.e., a committee composed solely of the members of the legislative body which are less than a quorum of the members of the legislative body) that has a continuing subject matter jurisdiction is a standing committee, whereas an advisory committee without a continuing subject matter jurisdiction is an ad hoc committee. The longer an ad hoc committee is in place, the more it becomes questionable whether it is a standing committee or an ad hoc committee. There is very little guidance available on the length of time an ad hoc committee may be in place. However, it is good practice that an ad hoc committee should not be in place for longer than six months. Presentation: City Attorney Recommendation: Disband the two ad hoc committees that are over six months old (i.e., Las Tunas Drive Streetscape and Pedestrian Improvement Ad Hoc Committee and the Council Chambers Renovation Ad Hoc Committee) or re-designating them as standing committees. In addition, it is recommended that the Council disband the Commission Application Review Ad Hoc Committee as it has completed its task. B. ADOPTION OF URGENCY ORDINANCE NO. 13-978U AMENDING CHAPTER 1, SECTION 2100 OF THE CITY OF TEMPLE CITY MUNICIPAL CODE RELATING TO THE MEETING LOCATION OF THE COUNCIL MEETINGS (Attachment A) The City has general right under California law to hold regular City Council meetings anywhere in the jurisdictional boundaries of the City, however, the City’s Charter and municipal code has limited the Council meeting location to the Council Chamber. Since the Council Chamber will be closed for City Council Agenda August 20, 2013 Page 8 of 11 renovation from September 4 to November 5, 2013, it is necessary to relocate the City Council meetings elsewhere. Therefore, meetings held at locations other than the Council Chamber is not considered a regular meeting and with that restricts the types of actions City Council can take (i.e., adoption of resolutions, ordinances and orders for the payment of money). If the City Council agrees to amend the Regular City Council Meeting location, it would require an amendment to the City’s Municipal Code. Adoption of the proposed Urgency Ordinance No. 13-978U is necessary at this time as the Council Chamber will be closed for upcoming council meetings. Presentation: City Attorney Recommendation: Adopt proposed Urgency Ordinance No. 13-978U to change the regular City Council meeting location from the Council Chamber to location within the City as designated by the Mayor and or City Manager. C. PUBLIC HEARING: FIRST READING AND INTRODUCTION OF ORDINANCE NO. 13-972, AN ORDINANCE AMENDING THE TEMPLE CITY MUNICIPAL CODE TO IMPLEMENT THE HOUSING PROGRAMS OUTLINED IN THE 2008-2014 HOUSING ELEMENT (Attachment A, B and C) To maintain General Plan consistency and implement the recently adopted 2008-2014 Housing Element, it is necessary to amend the City’s Zoning Code. Ordinance No. 13-972 makes amendments to the Zoning Code to implement seven of 18 programs outlined in the adopted 2008-2014 Housing Element to allow the development of housing to meet the needs of low- and moderate-income households, and to address or remove constraints to the maintenance, improvement, and development of housing. One housing program has been already adopted on August 6, 2013 by Ordinance No. 13- 976. The remaining programs are not implementable through a Zoning Code amendment. These amendments must be adopted and effective by October 2013 prior to HCD review of the 2013-2021 Housing Element update currently in progress in order to demonstrate implementation of adopted housing programs. Presentation: Community Development Director City Council Agenda August 20, 2013 Page 9 of 11 Recommendation: 1) Introduce and hold a public hearing regarding Ordinance No. 13-972 (Attachment “A”) for first reading by title only, amending the Municipal Code to implement the housing programs outlined in the 2008-2014 Housing Element; 2) Waive further reading of Ordinance No. 13-972; and 3) Schedule the second reading of the Ordinance for September 3, 2013. 10. COMMUNIC ATIONS – None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY 13. UPDATE FROM CITY MAN AGER 14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc Committee (Councilmember Vizcarra and Yu) – Formed 7/3/2012 B. Council Chamber Renovation Ad Hoc Committee (Councilmember Vizcarra and Mayor Sternquist) – Formed 1/15/2013 C. Strategic Planning Ad Hoc Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 4/2/2013 D. City Manager Perf ormance Goal Ad Hoc Committee (Mayor Pro Tem Blum and Mayor Sternquist) – Formed 4/16/2013 E. Civic Center Master Plan Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 5/13/2013 F. School District/City Standing Committee (Councilmember Chavez and Mayor Pro Tem Blum) – Formed 1/3/2012 G. Rosemead Boulevard Improvement Project Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 6/3/2011 City Council Agenda August 20, 2013 Page 10 of 11 H. City Code Review Standing Committee (Councilmember Chavez and Vizcarra) – Formed 11/6/2012 15. COUNCIL ITEMS SEP AR ATE FROM THE CITY MANAGER’S REGULAR AGEND A A. COUNCILMEMBER CHAVEZ B. COUNCILMEMBER VIZCARRA C. COUNCILMEMBER YU D. MAYOR PRO TEM BLUM E. MAYOR STERNQUIST 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICI ALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ – None B. COUNCILMEMBER VIZCARRA – None C. COUNCILMEMBER YU – None D. MAYOR PRO TEM BLUM – None E. MAYOR STERNQUIST – None 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 18. CLOSED SESSION Purpose: Anticipated Litigation Potential Cases: One (1) Authority: Government Code Section 54956.9(b) Representatives: City Attorney Purpose: Conference with Real Property Negotiator City Council Agenda August 20, 2013 Page 11 of 11 Property: 5922 Primrose Avenue., Temple City, CA 91780 Authority: Government Code Section 54957.1(a)(1) Agency Negotiator: Jose Pulido, City Manager Owners Negotiator: Avedik, Aznine and Hagop Simonian Under Negotiation: Price and Terms of Site Acquisition or Lease 19. ADJOURNMENT NEXT REGULAR MEETING OF: CITY COUNCIL 7:30 P.M. SEPTEMBER 3, 2013 PLANNING COMMISSION 7:30 P.M. AUGUST 27, 2013 PARKS & RECREATION COMMISSION 7:30 P.M. AUGUST 21, 2013 PUBLIC SAFETY COMMISSION 7:30 P.M. AUGUST 28, 2013 PUBLIC ARTS COMMISSION 7:00 P.M. SEPTEMBER 4, 2013 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available for viewing on the City’s website at www.templecity.us and are on f ile in the Off ice of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for review during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Peggy Kuo, City Clerk Signed and Posted: August 15, 2013 (1:00 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.