HomeMy Public PortalAbout01) CC Agenda - 2013-08-20CITY COUNCIL TEMPLE CITY, CALIFORNIA
REGULAR MEETING
AUGUST 20, 2013 – 7:30 P.M.
COUNCIL CHAMBERS – 5938 KAUFFM AN AVENUE
AGEND A
1. CALL TO ORDER – Mayor Sternquist
2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist
3. INVOCATION
4. PLEDGE OF ALLEGIANCE
5. CEREMONIAL MATTERS – PRESENTATIONS
A. INTRODUCTION OF MISS TEMPLE CITY AND COURT
B. RELAY FOR LIFE PRESENTATION AND RECOGNITION
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A
The City Council will now hear public comments regarding items not listed on
the agenda. The procedure to address the City Council is highlighted on the first
page of this agenda.
PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please
complete a Speaker Request Form, indicating the agenda item number and submit it to the City
Clerk. There will be a maximum 20-minute period for comments on any subject with a 5-minute
time limit on each speaker, unless waived by Council. You have the opportunity to address the
City Council at the following times:
• AGENDA ITEM: at the time the Council considers the agenda item;
• NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while
the City Council values your comments, pursuant to the Brown Act, the Council
cannot take action on any item not listed on the agenda; and
• PUBLIC HEARING: at the time for public hearings under NEW BUSINESS.
The listing of any item on the agenda includes the authority of the Council to take action on
such item and to approve, disapprove, or give direction on any item.
City Council Agenda
August 20, 2013
Page 2 of 11
7. CONSENT CALEND AR
All Consent Calendar items may be approved in a single motion as
recommended unless removed for further discussion. If members of the City
Council or persons in the audience wish to discuss any matters listed on the
Consent Calendar, please address them at this time.
Recommendation: Approve Items A through K per recommendations.
A. APPROVAL OF MINUTES
The City Council is requested to review and approve the meeting minutes of
the City Council Regular Meeting of August 6, 2013.
Recommendation: Approve.
B. PLANNING COMMISSION ACTIONS – MEETING OF JULY 23, 2013
The City Council is requested to review the Planning Commission actions of
their meeting of July 23, 2013.
Recommendation: Receive and file.
C. APPROVE AND SUPPORT OF LEAGUE OF CALIFORNIA CITIES
RESOLUTIONS (Attachment A and B)
The League of California Cities adopt policy resolutions on issues of statewide
importance that have direct bearing on municipal affairs and are of broad
municipal interest during its annual business meeting. This year’s general
assembly and business meeting will be held during the annual conference on
Friday, September 20, 2013 in Sacramento. The City Council has appointed
Councilmember Tom Chavez as the City’s voting delegate and Councilmember
Fernando Vizcarra as the alternate delegate.
During the conference, the respective League Policy Committees and General
Resolutions Committee will consider making recommendations on two
resolutions before they are voted on by the delegates in General Assembly.
The City Council is requested to approve and support the League’s resolutions
which align with the City’s practices for open and accountable government.
Support of the League resolutions does not commit cities to adopting or
implementing any League position in their local communities.
City Council Agenda
August 20, 2013
Page 3 of 11
Recommendation: Support the resolutions that will be presented at
the Annual League of California Cities Annual
Conference and to advise the City’s voting
delegate accordingly.
D. ADOPTION OF RESOLUTION NO. 13-4935 DECLARING CERTAIN CITY
CLERK RECORDS DESTROYED AND AUTHORIZING THEIR DISPOSAL
(Attachment A and B)
In May, 2013, City hired Andersen Environmental to perform asbestos testing
on dust found in the filing cabinets of City Clerk area of City Hall. The testing
came back positive for friable asbestos in the filing cabinets. Andersen
Environmental advised the City that the records in the filing cabinets were
contaminated and must be properly disposed of to mitigate the health and
safety risk of asbestos exposure. The contaminated records include staff
reports, agreements and administrative working files. In ordinary course of
business, California law authorizes the destruction of City records when no
longer needed, with City Council approval and if the records are more than two
years old (i.e., Gov’t Code § 34090). Records less than two years old may be
destroyed if they are retained in an electronic format that cannot be tampered
with (i.e., Gov’t Code § 64090.5). However, these code sections are tailored
toward the voluntary destruction of records by City officials in the ordinary
course of business, it does not address situations where records are destroyed
due to events beyond the City’s control.
The City Clerk has conferred with the City Attorney and confirmed that most of
the destroyed records (e.g., agreements, staff reports and administrative
working documents) can be recreated from various other sources. Therefore,
the disposal of these records will not result in the City losing critical
information.
Recommendation: Adopt Resolution No. 13-4935 declaring certain
records destroyed by virtue of their
contamination with asbestos and authorizing
their disposal.
E. DISSOLUTION AND TERMINATION OF THE WEST SAN GABRIEL VALLEY
CONSORTIUM JOINT EXERCISE OF POWERS AGREEMENT (Attachment
A, B and C)
The City is a member of the San Gabriel Valley Consortium (Consortium), a
joint powers authority established in 1976 by local cities and school districts for
the purposes of receiving and administering funds from the County of Los
Angeles (County) for community job training and employment programs. In
June, the County informed the Consortium that it would no longer receive
City Council Agenda
August 20, 2013
Page 4 of 11
funding, and as such Consortium members took actions to voluntarily wind-
down and dissolve the Consortium. Council adoption of Resolution No. 13-
4936 terminates the Consortium and its joint powers authority effective August
31, 2013.
Recommendation: Adopt Resolution No. 13-4936 dissolving and
terminating the West San Gabriel Valley
Consortium Joint Exercise of Powers
Agreement effective August 31, 2013.
F. APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH JACOBSON
AND WACK TO PREPARE AN UPDATE TO THE CITY’S SIGN CODE
(Attachment A, B and C)
The vast majority of the City’s Sign Code dates back to the City’s
incorporation. Since then only minor changes to the regulations have been
made. The current regulations are very limiting and don’t allow high quality,
creative designs. The purpose of the project is to bring the sign regulations up
to date, to ensure that they comply with State and Federal laws, and to provide
for high quality design and materials for signage.
The City Council is requested to approve a Consultant Services Agreement with
Jacobson and Wack to prepare a long overdue update to the City’s Sign Code.
Recommendation: Approve a Consultant Services Agreement with
Jacobson and Wack to prepare an update to
the City’s Sign Code and authorize the City
Manager to execute the Consultant Services
Agreement in an amount not to exceed
$54,900.
G. APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH GPA
CONSULTING, INC. TO PREPARE THE CITY’S HISTORIC PRESERVATION
ORDINANCE (Attachment A, B and C)
The City first explored the creation of an historic preservation program with the
completion of its Historic Context Statement and Historic Resources Survey
(Survey) in July of 2012. As part of the survey, 97 properties were identified as
“potentially historic”. Under the California Environmental Quality Act (CEQA)
merely having a property identified as “potentially historic” subjects the
property to environmental review. Because no formal determination has been
made regarding these properties historic eligibility, they are not eligible for the
benefits associated with historic properties (e.g., grants, use of the State
Historic Building Code, etc.) but are still subject to environmental review.
City Council Agenda
August 20, 2013
Page 5 of 11
The City Council is requested to approve a Consultant Services Agreement with
GPA Consulting, Inc. to prepare the City’s Historic Preservation Ordinance.
Creating an historic preservation ordinance will allow the City to protect its
historic places while providing clear rules and processes for those properties
identified in the survey as potentially historic.
Recommendation: Approve a Consultant Services Agreement with
GPA Consulting, Inc. (Attachment “A”) to
prepare the City’s Historic Preservation
Ordinance and authorize the City Manager to
execute the Consultant Services Agreement in
an amount not to exceed $30,000.
H. REVIEW AND ACCEPTANCE OF LONGDEN AVENUE SEWER
REPLACEMENT PROJECT PLANS AND SPECIFICATIONS, AND
AUTHORIZATION TO ADVERTISE FOR CONSTRUCTION BIDS (CIP NO.
P08-07) (Attachment A and B)
The Longden Avenue Sewer Replacement Project has been an identified
capital improvement project since 2008 when the Sewer Master Plan was
completed. However, the project was delayed pending the Rosemead
Boulevard redesign. The Rosemead Boulevard project is proceeding on
schedule and staff has coordinated the Longden sewer project with the
Rosemead Boulevard project so that the sewer replacement project is now
ready to begin the bidding and construction processes. The sewer
replacement will help protect public health and safety by replacing aging
infrastructure. The project includes replacing approximately 1,700 linear feet of
existing 12” sewer line with new 15” sewer line located on Longden Avenue
starting just west of at Rosemead Boulevard and continuing east toward
Encinitas Avenue.
The City Council is requested to review and accept the Project Plans and
Specifications for the Longden Avenue Sewer Replacement Project (i.e., CIP.
No. P08-07), and to authorize staff to advertise the project for construction
bids.
Recommendation: Review and accept the Project Plans and
Specifications for the Longden Avenue Sewer
Replacement Project – Capital Improvement
Project (CIP) No. P08-07; and authorize City
staff to advertise the Project for Construction
Bids.
City Council Agenda
August 20, 2013
Page 6 of 11
I. APPROVAL OF A CONSULTANT SERVICES AGREEMENT FOR PRIORITY
BASED BUDGETING BUDGET MODEL AND CONSULTING SERVICES
(Attachment A, B and C)
As a high performance organization, the City is constantly reviewing and
analyzing how it does business and the processes utilized for accomplishing
the City’s goals and objectives. In July 2013, staff was introduced to the CPBB
and their results-based approach to resource allocation addressing the needs
of local governments as they struggle to deal with unprecedented budgetary
constraints as well as striving to achieve long-term financial sustainability. The
process was created to address the need for a methodology that would
successfully link the stated strategic priorities that an organization strives to
accomplish with the way resource allocation decisions are made through the
budget process.
As the City moves forward with the development of a City Strategic Plan,
Priority Based Budgeting will complement, enhance and quantify these efforts,
providing an opportunity for a precedent setting process for local government’s
long-range strategic and financial planning activities. As a result, it is
recommended the City contract with CPBB for the Priority Based Budgeting
model and related consulting services.
Recommendation: Award a Consultant Services Agreement to
Center of Priority Based Budgeting (CPBB) for
the Priority Based Budgeting Model and related
consulting services (Attachment “A”) in an
amount not to exceed $36,500; authorize the
City Manager to finalize and execute a
Consultant Services Agreement with CPBB; and
appropriate $36,500 from the Undesignated
Fund Balance to Account No. 01-920-48-4231.
J. PETTY CASH REPORT (Attachment A, B and C)
The City Council is requested to review, receive and file the Petty Cash
Report.
Recommendation: Receive and file.
K. ADOPTION OF RESOLUTION NO. 13-4937 – APPROVAL OF PAYMENT
OF BILLS
The City Council is requested to adopt Resolution No. 13-4937 authorizing
the payment of bills.
City Council Agenda
August 20, 2013
Page 7 of 11
Recommendation: Adopt Resolution No. 13-4937.
8. UNFINISHED BUSINESS –None
9. NEW BUSINESS
A. DISBAND OR CONVERT ALL AD HOC COMMITTEES THAT ARE SIX
MONTHS OLD AND DESIGNATE THEM AS STANDING COMMITTEES
There are two types of advisory committees in which Council can establish to
give input to staff relating to City business matters. An “advisory committee”
(i.e., a committee composed solely of the members of the legislative body
which are less than a quorum of the members of the legislative body) that
has a continuing subject matter jurisdiction is a standing committee, whereas
an advisory committee without a continuing subject matter jurisdiction is an
ad hoc committee.
The longer an ad hoc committee is in place, the more it becomes
questionable whether it is a standing committee or an ad hoc committee.
There is very little guidance available on the length of time an ad hoc
committee may be in place. However, it is good practice that an ad hoc
committee should not be in place for longer than six months.
Presentation: City Attorney
Recommendation:
Disband the two ad hoc committees that are over six months old (i.e., Las
Tunas Drive Streetscape and Pedestrian Improvement Ad Hoc Committee
and the Council Chambers Renovation Ad Hoc Committee) or re-designating
them as standing committees. In addition, it is recommended that the
Council disband the Commission Application Review Ad Hoc Committee as it
has completed its task.
B. ADOPTION OF URGENCY ORDINANCE NO. 13-978U AMENDING
CHAPTER 1, SECTION 2100 OF THE CITY OF TEMPLE CITY MUNICIPAL
CODE RELATING TO THE MEETING LOCATION OF THE COUNCIL
MEETINGS (Attachment A)
The City has general right under California law to hold regular City Council
meetings anywhere in the jurisdictional boundaries of the City, however, the
City’s Charter and municipal code has limited the Council meeting location to
the Council Chamber. Since the Council Chamber will be closed for
City Council Agenda
August 20, 2013
Page 8 of 11
renovation from September 4 to November 5, 2013, it is necessary to
relocate the City Council meetings elsewhere. Therefore, meetings held at
locations other than the Council Chamber is not considered a regular
meeting and with that restricts the types of actions City Council can take (i.e.,
adoption of resolutions, ordinances and orders for the payment of money).
If the City Council agrees to amend the Regular City Council Meeting
location, it would require an amendment to the City’s Municipal Code.
Adoption of the proposed Urgency Ordinance No. 13-978U is necessary at
this time as the Council Chamber will be closed for upcoming council
meetings.
Presentation: City Attorney
Recommendation:
Adopt proposed Urgency Ordinance No. 13-978U to change the regular City
Council meeting location from the Council Chamber to location within the
City as designated by the Mayor and or City Manager.
C. PUBLIC HEARING: FIRST READING AND INTRODUCTION OF
ORDINANCE NO. 13-972, AN ORDINANCE AMENDING THE TEMPLE
CITY MUNICIPAL CODE TO IMPLEMENT THE HOUSING PROGRAMS
OUTLINED IN THE 2008-2014 HOUSING ELEMENT (Attachment A, B and
C)
To maintain General Plan consistency and implement the recently adopted
2008-2014 Housing Element, it is necessary to amend the City’s Zoning
Code. Ordinance No. 13-972 makes amendments to the Zoning Code to
implement seven of 18 programs outlined in the adopted 2008-2014 Housing
Element to allow the development of housing to meet the needs of low- and
moderate-income households, and to address or remove constraints to the
maintenance, improvement, and development of housing. One housing
program has been already adopted on August 6, 2013 by Ordinance No. 13-
976. The remaining programs are not implementable through a Zoning Code
amendment. These amendments must be adopted and effective by October
2013 prior to HCD review of the 2013-2021 Housing Element update
currently in progress in order to demonstrate implementation of adopted
housing programs.
Presentation: Community Development Director
City Council Agenda
August 20, 2013
Page 9 of 11
Recommendation:
1) Introduce and hold a public hearing regarding Ordinance No. 13-972
(Attachment “A”) for first reading by title only, amending the Municipal
Code to implement the housing programs outlined in the 2008-2014
Housing Element;
2) Waive further reading of Ordinance No. 13-972; and
3) Schedule the second reading of the Ordinance for September 3, 2013.
10. COMMUNIC ATIONS – None
11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY
REDEVELOPMENT AGENCY MEETING
12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE
CITY COMMUNITY REDEVELOPMENT AGENCY
13. UPDATE FROM CITY MAN AGER
14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE
MEETINGS
A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc Committee
(Councilmember Vizcarra and Yu) – Formed 7/3/2012
B. Council Chamber Renovation Ad Hoc Committee
(Councilmember Vizcarra and Mayor Sternquist) – Formed 1/15/2013
C. Strategic Planning Ad Hoc Committee
(Councilmember Yu and Mayor Pro Tem Blum) – Formed 4/2/2013
D. City Manager Perf ormance Goal Ad Hoc Committee
(Mayor Pro Tem Blum and Mayor Sternquist) – Formed 4/16/2013
E. Civic Center Master Plan Standing Committee
(Councilmember Yu and Mayor Pro Tem Blum) – Formed 5/13/2013
F. School District/City Standing Committee
(Councilmember Chavez and Mayor Pro Tem Blum) – Formed 1/3/2012
G. Rosemead Boulevard Improvement Project Standing Committee
(Councilmember Yu and Mayor Pro Tem Blum) – Formed 6/3/2011
City Council Agenda
August 20, 2013
Page 10 of 11
H. City Code Review Standing Committee
(Councilmember Chavez and Vizcarra) – Formed 11/6/2012
15. COUNCIL ITEMS SEP AR ATE FROM THE CITY MANAGER’S REGULAR
AGEND A
A. COUNCILMEMBER CHAVEZ
B. COUNCILMEMBER VIZCARRA
C. COUNCILMEMBER YU
D. MAYOR PRO TEM BLUM
E. MAYOR STERNQUIST
16. REIMBURSEMENT OF EXPENSES TO CITY OFFICI ALS FOR CONDUCT OF
CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE
EXPENDITURES
A. COUNCILMEMBER CHAVEZ – None
B. COUNCILMEMBER VIZCARRA – None
C. COUNCILMEMBER YU – None
D. MAYOR PRO TEM BLUM – None
E. MAYOR STERNQUIST – None
17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE
AGENDA
The City Council will now hear additional public comments regarding items not
listed on the agenda. The procedure to address the City Council is highlighted
on the first page of this agenda.
18. CLOSED SESSION
Purpose: Anticipated Litigation
Potential Cases: One (1)
Authority: Government Code Section 54956.9(b)
Representatives: City Attorney
Purpose: Conference with Real Property Negotiator
City Council Agenda
August 20, 2013
Page 11 of 11
Property: 5922 Primrose Avenue., Temple City, CA 91780
Authority: Government Code Section 54957.1(a)(1)
Agency Negotiator: Jose Pulido, City Manager
Owners Negotiator: Avedik, Aznine and Hagop Simonian
Under Negotiation: Price and Terms of Site Acquisition or Lease
19. ADJOURNMENT
NEXT REGULAR MEETING OF:
CITY COUNCIL 7:30 P.M. SEPTEMBER 3, 2013
PLANNING COMMISSION 7:30 P.M. AUGUST 27, 2013
PARKS & RECREATION COMMISSION 7:30 P.M. AUGUST 21, 2013
PUBLIC SAFETY COMMISSION 7:30 P.M. AUGUST 28, 2013
PUBLIC ARTS COMMISSION 7:00 P.M. SEPTEMBER 4, 2013
Notice: Staff reports or other written documentation relating to each item of
business of this Agenda are available for viewing on the City’s website at
www.templecity.us and are on f ile in the Off ice of the City Clerk located at
City Hall, 9701 Las Tunas Drive, Temple City, California, and available for review
during regular office hours.
I hereby certify under penalty of perjury under the laws of the State of California
that the foregoing agenda was posted on the Civic Center bulletin board not less
than 72 hours prior to the meeting.
Peggy Kuo, City Clerk
Signed and Posted: August 15, 2013 (1:00 p.m.)
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48
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