Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My Public Portal
About
Golf Commission Packet 12.14.21
MEETING NOTICE TOWN OF BREWSTER GOLF COMMISSION Location: Remote Participation Only Date: December 14,2021 Time:4:00 PM ffi1%F Wrsgy # 9R � 4 OG �O —_ %oiiuii��rrrrrrimiun���n�o�� BREq,i Jay Packett This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts Director of Operations of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this Colin Walsh meeting,a record of the proceedings will be provided on the Town website as soon as possible.The Course Superintendent meeting may be viewed by:Live broadcast(Brewster Government TV Channel 18),livestream (livestream.brewster-ma.gov), or Video recording(tv.brewster-ma.gov)• When required by law or allowed by the Chair, persons wishing to provide public comment or Golf Commission otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our Anne O'Connell posted agenda. Chair Meetings may be joined by: Andrea Johnson 1. Phone:+1312 626 6799 or+1929 436 2866 vice Chair Webinar ID: 8814407 8985 Rob David Passcode:049087 John Kissida To request to speak: Press*9 and wait to be recognized. Wyn Morton 2. Zoom Webinar: Jeff Odell htt 3s://us02web.zoom.us/'/88144078985? wd=MO5K nNsRIR T2FzZE kSFZDWUVO David Valcourt Zz09 Passcode•049087 The Captains Golf Course To request to speak:Tap Zoom"Raise Hand"button,then wait to be recognized. 1000 Freemans Way Brewster,MA 02631 (508)896-1716 AGENDA www.CapminsGolfCoune.com • Call to Order • Public Comment • Course Superintendent's Report(Colin Walsh) • Director's Report(Jay Packett) • Pavilion roof • Update on Capital projects • USGA Senior Amateur Qualifying Tournament • Course Operations Questions and Concerns • Discuss and possible vote on recommendations related to 2022 Golf Season including Charter Non- Resident Rate and Tee Time Allocation Formula • Questions and Comments from Associations and Liaisons • Review and approve minutes • 11/9 • 11/23 • Future Agenda Items and Meetings • Matters not anticipated by the Chair • Adjourn Date Posted: Date Revised: Received by Town Clerk: BUDGET STATUS rev. 11/30/21 FY 2022 FY 2021 N.-of %of Expended thru Budget Expended thru Budget November Budget Balance Spent November Budget Balance Spent WAGES WAGES Full-time Wages $ 296,326.57 $ 857,151.00 $ 560,824.43 34.6% Full-time Maintenance $ 210,885.73 $ 595,164.00 $ 384,278.27 35.4% Part-time Wages $ 279,431.81 $ 554,757.00 $ 275,325.19 50.4"/o Part-time Maintenance $ 142,253.24 $ 305.271.00 $ 163,017.76 46.6% Overtime _ $ 36,357.77 $ 50,000.00 $ 13,642.23 72.7% Full-time Administrative $ 99,781.12 $ 276,534.00 $ 176,752.88 36.1% Longevity $_ 2,815.50 $ 16,560.00 $ 13,744.50 17.0% Part-time Administrative $ 123,044.79 $ 198,536.00 $ 75,491.21 62.0% ContractualObligatiors $ 6,500.00 $ 39,529.00 $ 33,029.00 16.4% Overtime $ 38,137.59 $ 477638.00 $ 9,500.41 80.1% $ - $ - $ Longevity $ 4,500.00 $ 18,072.00 $ 13,572.00 24.9% $ $ $ CmitractualObligations $ 22,351.99 $ 42,208.00 $ 19,856.01 53.0% SUBTOTAL _ $ 621,431.65 $1,517,997.00 $ 696,565.35 40.9% SUBTOTAL $ 640,954.46 $1,483,423.00 $ 842,468.54 43.2% GENERAL EXPENSES GENERAL EXPENSES Oil/Grease $ 1,016.00 $ 3,000.00 $ 1,984.00 33.9% Clothing-Maintenance $ 2,273.70 $ 8,500.00 $ 6,226.30 26.796 Diesel Fuel $ 2,382.57 $ 10,000.00 $ 7,617.43 23.8% Clothing-Administrative $ - $ 2,000.00 $ 2,000.00 0.0% Heating $ 2,118.33 $ 14,000.00 $ 11,881.67 15.1% Oil/Grease-Maintenance $ - $ 3,000.00 $ 3,000.00 0.0% Gasoline $ 3,819.72 $ 8,500.00 $ 4,680.28 44.9% Diesel Fuel $ 3,730.22 $ 10,000.00 $ 6,269.78 37.3% Electricity $ 27,279.95 $ 46,000.00_$ 1_ 378,720.05 59.3% Heating-Maintenance $ _ 91.91 $ 3,000.00 $ 2,908.09 3.1% Electricity-Irrigation Pump $ 10.626.58 $ 22,000.00 $ 11, 3.42 48.3% Heating-Clubhouse $ 2,393.39 $ 11,000.00 $ 8,606.61 21.8% R&M Equi.•ment $ 37,154.50 $ 80.000.00 $ 42,845.50 46.4% Gasoline-Maintenance $ 2,565.83 $ 8,500.00 $ 5,934.17 30.2% R&M Irrigation $ 17,827.62 $ 35,000.00 $ 17,172.38 50.9% Electricity-Maintenance $ 2,263.69 $ 6,000.00 $ 3,736.31 37.7% Proffessionalfrechnical $ 1,483._80 $ 4,500.00 $ 3,016.20 33.0% Electricity-Clubhouse $ 20,437.10 $ 36,000.00 $ 15,562.90 56.8% OSHA Training $ $ 2,500.00_$ 2,500.00 0.0% Electricity-Irrigation _$ _ 15,488.02 $ 22,000.00 $ 6,511.98 70.41/6 Phones _ $ 513.82_ $ 1,600.00 $ 1,086.18 32.1% Electricity-Driving Range $ 1,813.77 $ 4,000.00 $ 2,186.23_ 45.3% Alarm _ $ 1,635.40 $ 2,200.00 $ 564.60 74.3oA R&M Equipment $ 34,510.08 $ 80,000.00 $ 45,489.92 43.1% Office Supplies $ 4,525.87 $ 9,500.00 $ 4,974.13 47.6% R&M Irrigation_ $ 6,929.70 $ 35,000.00 $ 28,070.30 19.8% Score Cards $ 3,045.37 $ 4,000.00 $ 954.63 76.1% Professional/Technical _$ 3,165.16 $ 4,500.00 $ 1,334.84 70.3% Mbintenance Supplies $ 5,600.55 $ 12,000.00 $ 6,399.45 46.7% Phone-Maintenance $ 200.19 $ 600.00 $ 399.81 33.4% Range Supoiies $ 3,370.67 $ 13,000.00 $ 9,629.33 25.9% Phone-Clubhouse $ 305.50 $ 850.00 $ 544.50 35.9% Computer Supplies $ 3,286.36 $ 8,000.00 $ 4,713.64 41.1% Alarm-Maintenance $ 963.40 $ 1,100.00 $ 136.60 87.6% Custodial Supplies $ 16,293.46 $ 20,000.00 $ 3,706.54 81.5% Alarm-Clubhouse $ 672.00 $ 1,100.00 $ 428.00 61.1% Rubbish Removal/Sanitation $ 15,784.62 $ 26,000.00 $ 10,215.38 60.7% Office Supplies-Admin. $ 4,433.46 $ 9,000.00 $ 4,566.54 49.3% Seed&Sod $ 6,501.78 $ 25,000.00 $ 18,498.22 26.0% Score Cards $ 2,130.60 $ 3,600.00 $ 1,469.40 59.2% Tee&Green $ 2,314.05 $ 12,000.00 $ 9,685.95 19.3% Maintenance Su plies $ 10,338.20. $ 8,000.00 $ (2.338.20., 129.20/ Landscaping $ 1,065.00 $ 5,000.00 $ 3,935.00 21.3% Range Supplies $ 4,777.43 $ 8,000.00 $ 3,222.57 59.7% Topsoil&Sand $ 13,226.57 $ 30,000.00 $ 16,773.43 44.1% Computer Services $ 2,517.55 $ _7,000.00 $ 4,482.45 36.0% Fertilizer $ 26,887.60 $ 80,000.00 $ 53,112.40 33.6% Office Supplies-Maint. $ 894.01 $ _ 500.00 $ (394.01) 178.8% Fuide $ 37 ngic ,160.25 $ 120,000.00 $ 82,839.75 31.0% Custodial Supplies/Services $ 13,016.23 $ 20,000.00 $ 6,983.77 65.1% Insecticides $_ 1,647.00 $ 15,000.00 _$ 13,353.00 11.0% Rubbish Removal/Sanit. $ 13,289.50 $ 26,000.00 $ 12,710.50 51.1% Misc.Wetting Agents/Lime $ 324.00 $ 55,000.00 $ 54,676.00 0.6% Seed&Sod $ 12,030.08 $ 20,000.00 $ 7,969.92 60.2% Cart Lease $ 74,000.00 $ 111,000.00 $ 37,000.00 66.7% Tee&Green $ 186.00 $ 8,000.00 $ 7,814.00 2.3% Clubhouse Furn./Repair $ 4,955.19 $ 35,000.00 $ 30,044.81 14.2% Landscaping $ 439.02 $ 5,000.00 $ 4,560.98 8.8% Credit Card Expense $ 48,302.85 $ 57,0 000 0 $ 8,697.15 84.7% Topsoil&Sand $ 15,166.49 $ 30,000.00 $ 14,833.51 50.6% Environmental Monitoring $ 1,133.91 $ 3,000.00 $ 1,866.09 37.80/ Fertilizer $ 34,316.55 $ 80,000.00 $ 45,683.45 42.9% Safety Clothing Allowance $ 1,263.62 $ 9,000.00 $ 7,73_6.38 14.0% Fungicide $ 110,677.92 $ 110,000.00 $ (677.92) 100.6% Mileage-Maintenance $ $ 450.00 $ 450.00 OA% Insecticides $ - $ 15,000.00 $ 15.000.00 0.0% Meetingsfrravel $ $ 2,500.00 $ 2,500.00 0.0% Soil Amendments $ 24,619.20_$ 50,000.00 $ 25,380.80 49.2% Dues and Subscri tt n $ 2,020_.00 $ _4,100.00 $ 2,080.00 49.3% Ridh%Cart Lease $ 74,000.00 $ 111,000.00 $ 37,000.00 66.7% Clothing Allowance-Admin $ $ 4,000.00 $ 4,000.00 0.0% Clbhse Furnish/Repair _$ 32,935.14 $ 40,000.00 $ 7,064.86 82.3% Advertising/Promotions $ 11,222.95 $ 50,000.00 $ 38,777.05 22.4% Credit Card Expense $ 50,121.53 $ 57,000.00 $ 6.878.47 87.9% $ - $ - $ - In State Travel-Maint. $ $ 450.00 $ 450.00 0.0% $ $ $ Meetingsffravel-Maint. $ $ 2.000.00 $ 2,000.00 0.0% $ $ $ Meetin sfrravel-Admin. $ $ _500.00 $ 500.00 0.0% $ _ _$ $ Dues Subscripts-Maim. $ 95.00 $ 1,520.00 $ 1,425.00 6.3% $ $ $ Dues Subscripts-Admin. $ 1,620.00 $ 2,300.00 $ 680.00 70.4% $ $ $ Adverts/MarkUPromo $ 9,335.62 $ 30,000.00 $ 20,664.38 31.1% $ $ $ OSHA Training $ - $ 2,500.00 $ 2,500.00 0.0% $ $ $ Environmental Monitoring $ - $ 2,700.00 $ 2,700.00 0.0% SUBTOTAL $ 389,789.96 $ 939,850.00 $ 550,060.04 41.5% SUBTOTAL $ 514,743.19 $ 887,220.00 $ 372,476.81 58.0% Other Expenses: 'OthJ_Expenses: Transfer to Trust $ 21,000.00 $ 21,000.00 $ 100%. Transfer to OPEB $ $ 17,277.00 $ 17,277.00 0% Pro Shop Purchases $ 53,055.60 $ 230,000.00 $ 176,944.40 23%. Pro Shop Purchases _ $ 44,929.87 $ 200,1700.00 $ 155,070.13 22% Capital $ 13,220.00 $ 100,000.00 $ 86,780.00 13% Capital $ - $ 110,000.00 $ 110,000.00 0% Indirect Costs $ 129,324.00 $ 129,324.00 $ - 100% Indirect Costs $ 114,967.00 $ 114,967.00 $ - 100% Life Insurance $ 231.48 $ 632.00 $ 400.52 37% Life Insurance $ 230.15 $ 591.00 $ 360.85 39% Unemployment _ _ $ - $ 54,000.00 $ 54,000.00 0% Unem Ipyment $ - $ 54,000.00 $ 54,000.00 0% Health Insurance $ 91,862.50 $ 2 o 85,504.00 $ 193,641.50 32% Health Insurance $ 100,066.50 $ 282,454.00 $ 182,387.50 35oA Medicare $ 6,362.30 $ 21,793.00 $ 15,4_30.70 29% Medicare $ 5,846.48 $ 22,000.00 $ 16,153.52 27% Compensated Absences $ 1,193.00 $ 15,000.00 $ 8% $ $ $ Workers Compensation $ 9,646.00 $ 16,000.00 $ 6,354.00 60% Workers Compensation $ 11,439.00 $ 16,000.00 $ 4,_561.00 71% General Liability Insurance $ 70,511.92 $ 78,834.00 $ 8,322.08 89% General Liability Insurance $ 71,827.21 $ 75,080.00 $ 3,252.79 96% Retirement/Pension Exp. $ 251,300.00 $ 251,300.00 $ 1000/6Retlrement/Pension Exp. $ 240,553.00 $ 240,553.00 $ 100% Encumbrances $ 520.04 $ 520.04 $ 100% SUBTOTAL $ 648,226.84 $1,203,907.04 $ 541,673.20 54%SUBTOTAL $ 589,859.21 $1,132,922.06. $ 543,062.79 520/6 GRAND TOTAL $1659 448.45 $3,661,754.04 $1,988,498.59 45%GRAND TOTAL $1.745 556.86 3 503 565.00 $1,758,008.14 50% CAPTAINS GOLF COURSE COMPARISON REPORT NOVE ' BER Nov-16 Nov-17 Nov-18 Nov-19 Nov-20 Nov-21 REVENUE MEMBERSHIPS: RESIDENTS-Early $ - $ - $ $ $ - $ - RESIDENTS-Morning $ $ - $ $ $ - $ - RESIDENTS-Twilight $ $ 149.00 $ $ $ $ CHARTER NON-RESIDENTS $ $ - $ $ $ $ NON-RESIDENTS $ $ 399.00 $ $ $ $ NON-RESIDENT TWILIGHT $ $ - $ - $ $ $ AFP COLLEGIATE $ $ - $ - $ $ $ AFP JUNIOR $ $ $ - $ - $ $ - SUBTOTAL $ - $ 548.00 $ - $ - $ - $ - GREEN FEES: 18 HOLE GREEN FEE $ 14,145.00 $ 15,379.00 $ 9,267.00 $ 10,399.00 $ 40,570.00 $ 24,615.00 TWILIGHT GREEN FEES $ 2,562.00 $ 3,423.00 $ 2,618.00 $ 4,003.00 $ 8,708.00 $ 7,168.00 BACK 9 GREEN FEES $ 950.00 $ 854.00 $ 815.00 $ 921.00 $ 3,010.00 $ 2,378.00 ADVANCED RESERVATIONS $ 9,004.45 $ 4,304.00 $ 5,000.00 $ 425.00 $ 3,324.80 $ 14,785.35 SUBTOTAL $ 26,661.45 $ 23,960.00 $ 17,700.00 $ 15,748.00 $ 55,612.80 $ 48,946.35 CARTS: 18 HOLE CART $ 14,474.90 $ 13,093.47 $ 7,643.72 $ 8,706.94 $ 24,017.51 $ 21,042.28 9 HOLE CART $ 3,272.95 $ 4,035.77 $ 2,782.75 $ 3,506.60 $ 8,779.12 $ 6,936.80 SUBTOTAL $ 17,747.85 $ 17,129.24 $ 10,426.47 $ 12,213.54 $ 32,796.63 $ 27,979.08 DRIVING RANGE $ 2,417.00 $ 2,736.00 $ 1,798.00 $ 2,376.00 $ 8,416.00 $ 4,413.00 PULL CARTS $ 182.67 $ 305.88 $ 249.51 $ 110.10 $ 315.27 $ 24.48 SNACK BAR RENT $ 3,500.00 $ $ 3,500.00 $ 3,500.00 $ - $ 2,500.00 GIFT CERTIFICATES $ 592.67 $ 500.30 $ 2,155.81 $ 994.53 $ 533.30 $ 3,110.24 CREDIT BOOK $ (257.77) $ (1,298.55) $ (2,445.09) $ 1,100.77 $ (587.85) $ 2,704.91 PRO SHOP SALES $ 11,061.94 $ 7,925.80 $ 11,161.20 $ 8,745.16 $ 12,278.71 $ 11,946.41 MISC.SALES $ - $ - $ - $ - $ - $ _92.81 SUBTOTAL $ 17,496.51 $ 10,169.43 $ 16,419.43 $ 16,826.56 $ 20,955.43 $ 24,791.85 TOTAL REVENUE $ 61,905.81 $ 51,806.67 $ 44,545.90 $ 44,788.10 $ 109,364.86 $ 101,717.28 CAPTAINS_GOLF COURSE COMPARISON REPORT CALENDAR YEAR THROUGH NOVEMBER ( I I months ) YEAR 2016 YEAR 2017 YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 REVENUE MEMBERSHIPS: RESIDENTS-Early $ 290,914.00 $ 280,578.00 $ 292,078.85 $ 319,332.00 $ 334,908.02 $ 283,150.00 RESIDENTS-Morning $ 214,750.00 $ 235,045.00 $ 215,091.99 $ 216,176.45 $ 194,268.00 $ 167,045.70 RESIDENTS-Twilight $ 35,820.00 $ 36,306.00 $ 45,537.00 $ 52,520.33 $ 65,166.00 $ 52,651.00 CHARTER NON-RESIDENTS $ 6,590.00 $ 6,656.00 $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00 NON-RESIDENTS $ 318,788.00 $ 326,828.00 $ 321,313.00 $ 338,696.00 $ 371,623.00 $ 412,078.00 NON-RESIDENT TWILIGHT $ 21,911.00 $ 24,193.00 $ 42,579.00 $ 43,799.00 $ 70,105.00 $ 73,048.00 COLLEGIATE $ 4,350.00 $ 4,630.00 $ 5,500.00 $ 8,386.00 $ 21,322.00 $ 19,993.00 JUNIORS $ 5,300.00 $ 3,756.00 $ 3,730.00 $ 4,830.00 $ 6,456.00 $ 5,464.00 SUBTOTAL $ 898,423.00 $ 917,992.00 $ 932,724.84 $ 990,979.78 $ 1,069,928.02 $ 1,021,029.70 GREEN FEES: 18 HOLE GREEN FEE $1,382,623.74 $1,299,138.51 $ 1,356,879.34 $ 1,382,182.10 $ 1,485,767.52 $ 1,586,540.95 TWILIGHT GREEN FEES $ 148,891.35 $ 152,674.00 $ 152,975.20 $ 167,910.30 $ 223,345.88 $ 219,383.89 BACK 9 GREEN FEES $ 56,846.00 $ 64,318.05 $ 71,778.04 $ 82,959.95 $ 97,857.95 $ 151,269.25 ADVANCED RESERVATIONS $ 152,630.10 $ 134,155.34 $ 125,820.20 $ 121,093.00 $ 40,318.20 $ 64,040.45 SUBTOTAL $1,740,991.19 $1,650,285.90 $ 1,707,452.78 $ 1,754,145.35 $ 1,847,289.55 $ 2,021,234.54 CARTS: 18 HOLE CART $ 546,543.17 $ 506,376.17 $ 524,898.85 $ 503,235.06 $ 522,393.34 $ 628,999.18 9 HOLE CART $ 101,807.30 $ 104,679.51 $ 115,043.05 $ 113,347.71 $ 129,777.17 $ 141,755.92 SUBTOTAL $ 648,350.47 $ 611,055.68 $ 639,941.90 $ 616,582.77 $ 652,170.51 $ 770,755.10 DRIVING RANGE $ 117,586.50 $ 123,825.00 $ 122,758.80 $ 136,190.00 $ 145,406.00 $ 165,819.00 PULL CARTS $ 6,914.89 $ 8,277.82 $ 8,312.05 $ 7,709.03 $ 8,401.63 $ 5,253.72 SNACK BAR RENT $ 47,000.00 $ 48,500.00 $ 32,000.00 $ 33,951.58 $ 10,000.00 $ 22,500.00 GIFT CERTIFICATES $ (17,430.78) $ (13,012.44) $ (15,272.95) $ (18,992.99) $ (19,407.68) $ (7,441.03) CREDIT BOOK $ 15,614.01 $ 9,505.98 $ (813.46) $ 5,401.18 $ 5,047.24 $ 23,844.33 PRO SHOP SALES $ 285,287.19 $ 257,574.27 $ 274,388.99 $ 263,336.48 $ 187,201.63 $ 263,055.17 MISC.SALES $ - $ $ - $ - $ - $ 6,223.27 SUBTOTAL $ 454,971.81 $ 434,670.63 $ 421,373.43 $ 427,595.28 $ 336,648.82 $ 479,254.46 TOTAL REVENUE $3,742,736.47 $3,614,004.21 $ 3,701,492.95 $ 3,789,303.18 $ 3,906,036.90 $ 4,292,273.80 CAPTAIN_ _S GOLF COURSE COMPARISON REPORT FISCAL YEAR THROUGH _ _ _ H NOVEMBER ( 5 months ) FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 REVENUE MEMBERSHIPS: RESIDENTS-Early $ 12,579.00 $ 9,388.00 $ 17,980.00 $ 12,671.00 $ 23,112.00 $ 7,371.00 RESIDENTS-Morning $ 5,250.00 $ 3,092.00 $ (795.00) $ 3,340.00 $ (793.00) $ 3,390.00 RESIDENTS-Twilight $ 4,033.00 $ 3,283.00 $ 4,487.00 $ 5,432.00 $ 6,362.00 $ 2,808.00 CHARTER NON-RESIDENTS $ - $ - $ - $ - $ - $ - NON-RESIDENTS $ 10,086.00 $ 7,380.00 $ 9,165.00 $ 10,454.00 $ 24,600.00 $ 2,804.00 NON-RESIDENT TWILIGHT $ 747.00 $ 1,981.00 $ 2,154.00 $ 3,108.00 $ 6,764.00 $ 2,800.00 COLLEGIATE $ - $ 515.00 $ 740.00 $ 945.00 $ 1,221.00 $ 1,221.00 JUNIORS $ 700.00 $ 720.00 $ 1,085.00 $ 388.00 $ 496.00 $ 584.00 SUBTOTAL $ 33,395.00 $ 26,359.00 $ 34,816.00 $ 36,338.00 $ 61,762.00 $ 20,978.00 GREEN FEES: 18 HOLE GREEN FEE $1,007,911.47 $ 951,168.55 $ 994,736.34 $1,027,814.58 $ 1,305,898.58 $ 1,141,134.49 TWILIGHT GREEN FEES $ 108,385.40 $ 109,299.00 $ 109,239.20 $ 114,739.00 $ 173,574.88 $ 147,425.89 BACK 9 GREEN FEES $ 39,997.00 $ 48,621.20 $ 57,614.04 $ 67,424.00 $ 82,820.95 $ 116,261.25 ADVANCED RESERVATIONS $ 76,289.40 $ 70,310.28 $ 53,587.00 $ 52,210.40 $ 26,115.80 $ 34,354.25 SUBTOTAL $1,232,583.27 $1,179,399.03 $ 1,215,176.58 $1,262,187.98 $ 1,588,410.21 $ 1,439,175.88 CARTS: 18 HOLE CART $ 365,957.89 $ 348,409.69 $ 356,686.03 $ 353,733.94 $ 457,260.43 $ 439,332.91 9 HOLE CART $ 72,992.28 $ 75,515.77 $ 83,721.38 $ 88,132.75 $ 107,554.60 $ 96,430.10 SUBTOTAL $ 438,950.17 $ 423,925.46 $ 440,407.41 $ 441,866.69 $ 564,815.03 $ 535,763.01 DRIVING RANGE $ 74,065.50 $ 82,462.00 $ 81,463.00 $ 84,814.00 $ 120,166.00 $ 103,183.00 PULL CARTS $ 5,269.36 $ 6,319.64 $ 5,970.82 $ 5,369.79 $ 6,614.71 $ 3,218.78 SNACK BAR RENT $ 33,500.00 $ 34,000.00 $ 23,500.00 $ 23,500.00 $ 10,000.00 $ 22,500.00 GIFT CERTIFICATES $ (13,239.22) $ (15,407.25) $ (15,714.03) $ (15,153.77) $ (13,923.40) $ (8,853.05) CREDIT BOOK $ 8,051.01 $ 7,429.78 $ (3,864.62) $ 3,676.17 $ 5,564.11 $ 19,458.84 PRO SHOP SALES $ 168,236.69 $ 151,595.65 $ 170,163.21 $ 159,951.97 $ 148,025.93 $ 163,468.97 MISC.SALES $ - $ - $ - $ - $ - $ 6,223.27 SUBTOTAL $ 275,883.34 $ 266,399.82 $ 261,518.38 $ 262,158.16 $ 276,447.35 $ 309,199.81 TOTAL REVENUE $1,980,811.78 $1,896,083.31 $ 1,951,918.37 $2,002,550.83 $ 2,491,434.59 $ 2,305,116.70 _ MONTH: Nov-21 _ GUEST PLAY MEMBER PLAY GRAND DATE DAY 18 B-9 TWkLT PPCOMP OTHER O GST 18 B-9 TWI-LT TOT-MBR TOTALS COMMENTSMEATHER 1, MON 17 3 10 - 6 36 126 30 24 180 216: Sunny,Nice,65 deg 2 TUE 11 2 �12T 25 88 16 40 144 1691 Partly Cloudy.54 3 WED 20 1 _ 13 5 39 80 34 29 143 182 Sunny,70 de 4 THU 19 5 7 31 _84 11 28 123 154- Parily Cloudy,52 deg _ 5 FRI 46 2 19 _ _ 3. 70 88 23 15 126 1961 Sunny,Windy.46 de 6 SAT 116 6 17 139 97 _13 21 131 _ 270 Sunny,Chilly,50 deg 7 SUN 37 2 7 = 44 _ 90 112 20 19 151 241 Partly Cloudy,52 de -Comm.Cup 8 MON 1 16 1 _ 6 23 73 31 22 126 149 Partly Sun ,62 dog _ 9_ TUE 12 2 19 7 2 42 105 19 25 149 191 Sunny.63 de 10 WED 27 1 7 1. 36 91 35 27 153 189 Sunny,65 de 11 THU 29 4 10. 23 66 76 16_ 23 115 181 Parfly Sunny,58 d -Vel%Day 12 FRI 14 1 1 �7 _ 23 31 31 5 67 90 Windy,PM Rain,50 deg 13 SAT 40 6 191 �25 _ 90 245 10_ 21 276 _ 366 Sunny,Nice,54 -TurIT0t!aot 14_ SUN 36 1 20 1 1 -80 _ 138 71 22 _15 108 246ParO�Y 51 dei-Reciie 15 MON 4 4 1 1 10 61 43 8 112 122 Paft Cloudy,Chilly,50 deg _ 16 TUE 6 8 2 16 49 31_ 1 81 97 Partly Sunny,50 deg 17 WED 25 7 32 100 2 19 121 153 Sunny,Cool,58 dog 181 THU 1 64 2 24 3 93 145 43 17 205 298 Sunny,Nice,60 deb _ 19 FRI 1 27 2 1 i 30 63 26 9 98 128 Sunny,Cool,51 deg 20 SAT 28 1 1 1 36 74 24 6 104 140 Sunny,Cold,47 dog 21 SUN 39 01 49 79 10 15 104 153 Cloudy,Showers,52 dog 22 MON 21 15 3 39 39 Rain,53 dog _ 23 TUE 3 1 - 4 43 6 49 53 Partly Sunny,41 deg 24 WED 15 7-_ T - 29 50 1 15 66 95 Parti Cloudy,42 deg 25 THU - - Closed,Thanksgikring 26 FRI 21 5 1 3 30 6 4 10 401 Showers,46 deg- 271 SAT 18 9 16 - 2 - 45 36 7 9 52 97 Sunny,Cold,36 dK _ 28 SUN __ 10 18 28 43 21 3_ 67 95 Cloudy,40 deg 29 MON 1 4 51 45 31 5 81 86 Parilly Cloudy,43 deg 30 TUE 19 14 3_ 36 36- Sunny,Cold,42 deg TOTALS 701 71 267: 21.- 23 172 1,255 2,201 5791 437 3,217 4,472. I Nov-20 1,150 114 405 0 52 0 1,721 3,000 383 736' 4,119 5,840. Nov-19 313 43 162 53 75 636. 1,461 207 2861 1,954 4590 Novl8' 237 41 151' 88 12 529 1,241 212 182111 ,635 2_164 Nov-17 430 36 155 4 73 43 741 1,598 536 229 2,363 3,104 Nov-16 451 43. 106 2 _99 42 743 1,625 456 178 2,259 3,002 Nov-15 534 52 171 14 126 - 897 1 1,661 243 416 2,320 4217 Nov-14 289 9 _ 161 2 81 _ 119 661. 1,321 196 131 1,648 ;309 _ Nov-13 295. _ 23 228 _10 84 53 693 1,386 188 99 1,673 2,366 Nov-12 385 45 235 2 128 45 840 1,503 299 268 2,070 2,910 _ Nov-11 546 35 287 . 36 112 1,0161 11881 381 311 2,573 -89 Nov-10. 290 19 165 _ 73 - 547 1,504 270 207,961 2528 Nov-09 369 12. 205 22 791 687 7170 293 301 2,564 X251 Nov-08 _346 27. 157 21 82 633 1,4551 204 307 1,966 Nov-07 277 36 140 10 54€ 40 557 1,317 324 183 1,824 4381 Nov-06 646 60. 317 5- 1141 43 1185 2,116 367 279 2,762 4947 Nov-05 599 81. 234 47 103 170 1,234 1,916 459 355 2,730 1964 Nov-04. 469 54 152 36 1021 4 817, 1,710 323 272 2,305 4122 _1 Nov-03 504 73 132 35 661 69. 879 f,802 265 213 2,280 3 Nov-02. 369' 80. _ 101 j 11_ 63 146 770 1,693 309 156 2,158 Z928: Nov-01. 429 55 288. 118_ 88 150 1 128 2,339 294 125 2,758 3,886 j - Nov-00 373 13 85 168 69 22 728. f 124 124 -1,934 662 - - CALENDAR YEAR 2021 PLAY TOTALS TOTAL GUEST PLAY MEMBER PLAY PLAY 18 hole Back 9 Twilight Guest Back 9 Twilight Member Monthly Member green Prepaids wlmbr green Misc. Play 18 hole play play play Play Totals Play% January 133 49 93 13 288 1,4171 184 340 1,941 2,229 87% February 65 31 27 10 133 511 74 135 720 853 84% March 261 59 243 44 607 1,977 310 7231 3,010 3,617 83% April 1,189 139 186 376 99 1,989 2,675 308 915 3,898 5,887 66% May 2,471 110 353 -676 194 3,804 4,6-f6 _ _550 1,421 5,997 9,801 61% June 4,304 283 451 1,261 209 6,508 4,409 876 1,580 6,865 13,373 51% July 6,116 52 895 1,817 76 8,956 4,656 1,318 1,558 7,532 16,488 46% August 5,421 17 949 1,525 125 8,037 4,678 1,253 1,505 7,436 15,473 48% September 2,780 341 556 1,187 63 4,927 3,292 1,112 973 5,377 10,304 52% October 2,392 238 283 642 343 3,898 2,774 1,086 658 4,518 8,416 54% November 701. 21 71 267 195 1,255 2,201 579 _ 437 3,217 _ 4,472 72% December - - - #DIV/O! TOTALS 25,833 1,201 3,883 8,114 1,371 40,402 32,616 7,650 10,245 50,511 90,973 56% 2020 23,830 1 531 2,503 8,682 564 . 36,110 3,240 4,728 11,480 48,648 84,758 201922,138 1,769 2,344 . 6,082 2,591 34,924 26,234 5 425 6,833 38,492 73,416 52% 2018 22,289 1,888 2,032 6,112 3,932 36,253 25,608 6,171 6,363 38,142 74,395 51% 2017 21,905 1,907 1,825 6,534 2,926 35,097 26,477 6,426 5,477 38,380 73,477 52% 2016 23,9022,357 1,809 6,595 4,206 38,869 27,309 7,663 5,577 40,549 79,418 51% 2015 25,3181 2,216 1,174 6,117 3,435 ' 38,260_ 24,845 5,605 5,502 . 35,952 74,212 4816- 2014 8%2014 23,422 2,405 929 5,885 3,8671 36,508 26,145 5,975 3,932 -36,052 72,560 50% 2013 23,220 2,438 1,138 6,311 3,799 36,906 25,748 6,108 3,769 35,625 72,531 49% 2012 23,523 2,636 1,231 6,161 3,618 37,169 28,694 7,121 2,963 38,778 75,947 51% _ I 2011 23,723 3,242 843 5,128 3,449 36,385 28,422 6,854 2,678 37,954 74,339 51% 2010 20,652 3,180 878 6,594 4,457 35,761 27,379 6,782 3,442 37,603 73,364 51% 2009 22,986 3,517 2,089 5,011 5,218 38,821 26,929 6,1071 3,160 36,196 75,017 48% 2008 23,524 4,582 1,204 5,837 5,816 40,963 25,997 6,959 5,918 38,874 79,837 49% 2007 24,113 . 4,858 1,177 6,544 6,577 43,269 29,758 7,470 3,353 40,581 83,850 48% 2006 22,099 7,080 1,485 5,828 6,962 43,454 31,342 7,376 3,654 42,372 85,826 49% 2005 16,577 11,948 2,162 4,601 6,404 41,692 28,879 7,270 4,869 41,018 82,710 50% 2004 16,731 12,074 1,858 4,602 5,472 40,737 30,078 7,250 4,212 41,540 82,277 50% 2003 17,168 12,342 1,912 4,371 5,397 41,190 28,837 6,065 3,800 38,702 79,892 48% 2002 17,705 15,353 1,953 5, 84 2 4,487 1 44,980 30,641 7,111 3,205 40,957 85,937 48% _ I 2001 13,280 1 21,699 1,943 5,034 4,070 46,026 30,163 7,039 1,837 39,039 85,065 46% 2000 14,082 18,887 1,779 3,480 2,382 40,710 28,967 4,375 2,879 36,221 76,931 1 47% FY 2022 Projections by month REVENUES: JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS Season Passes $ - $ 3,000 $ 21000 $ - $ - $ - $ 50,000 $ 150,000 $ 450,000 $ 300,000 $ 150,000 $ 50,000 S 1,155,000 Green Fees $ 446,839 $ 437,445 $ 252,872 $ 165,721 $ 47,271 $ 13,910 $ 9,960 $ 3,067 $ 16,468 $ 63,118 $ 119,320 S 212,500 $ 1,788,491 Cart Fees $ 141,182 $ 143,349 $ 98,513 $ 74,524 $ 28,145 $ 6,406 $ 4,222 $ 1,037 $ 10,397 $ 29,504 $ 46,494 $ 76,500 5 660,273 Driving Range $ 26,500 $ 33,000 $ 22,500 $ 15,000 $ 6,000 $ 2,000 $ 2,000 $ 2,000 $ 21000 $ 13,500 $ 15,000 $ 18,000 $ 157,500 Pro Shop Revenues S 47,000 $ 46,000 $ 30,000 $ 25,000 $ 15,000 $ 5,000 $ 10,000 $ 2,000 $ 20,000 $ 25,000 $ 30,000 $ 45,000 $ 300,000 Restaurant Rent $ 5,000 5 5,000 S 5,000 $ 5,000 $ 5,000 S 2,000 5 $ - $ - $ - $ - $ $ 27,000 Solar Array $ 22,000 $ - $ - $ S $ - $ - $ 5 $ - $ 5 $ 22,000 Miscellaneous $ $ - $ - $ - $ - $ - $ - S - $ - $ - $ $ $ TOTALREVENUES $ 688,521 $ 667,794 $ 410,885 $ 285,245 $ 101,416 $ 29,316 $ 76,182 $ 158,104 $ 498,865 5 431,122 $ 360,814 $ 402,000 $ 4,110,264 EXPENSES: Wages $ 144,000 $ 144,000 $ 128,000 $ 112,000 $ 104,000 $ 94,000 $ 98,000 $ 74,000 $ 100,000 $ 109,000 $ 141,000 $ 230,468 $ 1,478,468 Operating Expenses S 125,000 $ 120,000 $ 98,000 $ 55,000 $ 50,000 $ 33,500 $ 33,500 $ 42,500 $ 66,500 $ 100,000 $ 105,000 $ 111,482 $ 940,482 Pro Shop Purchases $ 25,000 $ 23,000 $ 15,000 $ 12,000 $ 5,000 $ 4,000 $ - S - S - $ 42,000 $ 52,000 $ 52,000 $ 230,000 LXelnsurance $ 632 $ - $ - $ - $ - $ - $ - $ - 5 - $ - $ - $ - $ 632 Unemployment i 54,000 $ S S - $ $ $ $ $ S 5 $ $ 54,000 Health Insurance S 285,504 $ - S - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 285,504 Medicare $ 21,793 $ - $ - $ - $ - $ - $ - $ - $ - $ - S - $ - S 21,793 Compensated Absences 5 15,000 $ - S - $ - $ - $ - $ - $ - $ - $ - $ - S - S 15,000 Workers Compensation $ 16,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - S - $ 16,000 Retirement/Pension S 251,300 S S $ $ $ $ $ $ 5 S 5 5 251,300 Liability&Property Insurance 5 78,834 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 78,834 Transfer to Trust $ 21,000 $ - $ - $ - $ - $ - S - $ - $ - $ - $ - $ - $ 21,000 Indirect Costs $ 129,324 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 129,324 Payback of Prior Deficit $ - $ - $ - $ - S - $ - $ - $ - $ - S - S - $ - $ Capital $ 100,000 $ - S - $ - $ - $ - $ - $ - $ - $ - S - $ - $ 100,000 TOTAL EXPENSES $ 1,267,387 $ 287,000 $ 241,000 $ 179,000 $ 159,000 $ 131,500 $ 131,500 $ 116,500 $ 166,500 $ 2511000 $ 298,D011 $ 393,950 $ 3,622,337 SURPLUS/(DEFICIT) $ (578,866) $ 380,794 $ 169,885 $ 106,245 $ 157,584) $ (102,184) $ (55,319) $ 41,604 $ 332,365 $ 180,122 $ 62,814 $ 8,050 $ 487,927 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED REVENUES: JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS Season Passes $ 12,509 $ 4,265 $ 2,804 $ 1,400 $ - $ $ 50,000 $ 150,000 $ 450,000 $ 300,000 $ 150,000 $ 50,000 $ 1,170,978 Green Fees $ 517,604 $ 464,628 $ 230,979 $ 177,019 $ 48,946 $ 13,910 $ 9,960 $ 3,067 S 16,468 $ 63,118 $ 119,320 $ 212,500 $ 1,877,519 Cart Fees $ 177,593 $ 172,590 $ 95,417 $ 75,055 $ 27,979 $ 6,406 $ 4,222 $ 1,037 $ 10,397 $ 29,504 S 46,494 $ 76,500 $ 723,193 Driving Range $ 34,446 $ 33,341 $ 19,063 $ 11,920 $ 4,413 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 13,500 $ 15,000 $ 18,000 S 157,683 Pro Shop Revenues $ 57,301 $ 47,806 $ 30,197 $ 17,917 $ 11,946 $ 5,000 $ 10,000 $ 2,000 $ 20,000 S 25,000 $ 30,000 $ 45,000 $ 302,168 Restaurant Rent $ 5,000 $ 51000 $ 5,000 $ 5,000 $ 2,500 $ 2,000 $ - $ - $ S - $ - $ - $ 24,500 Solar array $ 22,000 $ 5 - $ - $ - $ - $ $ $ - $ $ $ $ 22,000 Miscellaneous 5 - $ - $ 5,505 $ 626 $ 93 $ - $ - $ - $ S - $ - $ - $ 6,223 Gift Certificates $ (6,144) S (3,991) $ 62 $ (11890) $ 3,110 S - $ - $ - $ $ - $ - 5 $ (8,853) Credit Book $ 2,418 $ 7,409 $ 4,830 S 2,097 S 2,705 $ $ $ - $ $ - $ - $ - $ 19,459 TOTAL REVENUES $ 822,726 $ 731,047 $ 393,856 S 289,145 $ 101,693 $ 29,316 $ 76,182 $ 158,104 $ 498,865 $ 431,122 $ 360,814 $ 402,000 $ 4,284,264 EXPENSES Wages $ 114,221 $ 144,677 $ 126,333 $ 124,986 $ 111,215 $ 94,000 $ 98,000 $ 74,000 $ 100,000 $ 109,000 $ 141,000 S 230,468 $ 1,467,900 Operating Expenses $ 77,366 $ 106,519 $ 75,158 $ 82,150 $ 49,377 $ 33,500 $ 33,500 $ 42,500 $ 66,500 $ 100,000 $ 105,000 $ 111,482 $ 883,052 Pro Shop Purchases $ - $ 30,180 $ 12,014 $ 6,592 $ 4,269 $ 4,000 $ - $ - $ - $ 42,000 $ 52,000 $ 52,000 $ 203,056 Life Insurance $ 46 $ 46 $ 47 $ 46 $ 46 $ - $ - $ - $ - $ - $ - $ - $ 232 Unemployment $ - $ - $ - $ - $ - $ - $ - S - $ - $ - $ - $ - S - Health Insurance $ 18,273 $ 18,773 $ 18,272 $ 18,270 $ 18,275 $ - $ - $ - $ - $ - $ - $ - $ 91,863 Medicare $ - $ - $ 6,362 $ - $ - $ - $ - $ - $ - $ - $ - 5 $ 6,362 Compensated Absences $ 1,193 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 5 1,193 Workers Compensation $ 9,646 $ - $ - $ - $ $ - $ - S - $ - $ - $ - $ - $ 9,646 Retirement/Pension $ 251,300 $ - $ - $ - $ - 5 - $ - $ - $ - $ - $ - $ - $ 251,300 Encumbrances $ 520 S $ $ $ $ $ $ S $ S $ $ 520 Liability&Property Insurance $ 70,512 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 70,512 Transfer to Trust $ - $ 21,000 $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ 21,000 Indirect Costs $ - $ 129,324 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - S 129,324 Payback of Prior Deficit $ $ $ $ - $ - $ - $ - S - S - $ - S - S - S - Capital $ - $ - $ - $ - $ 86,780 $ - $ - $ - $ - $ - $ - $ - $ 86,780 TOTAL EXPENSES $ 543,077 $ 450,519 $ 238,187 $ 232,044 $ 269,962 $ 131,500 $ 131,500 $ 116,500 $ 166,500 $ 251,000 $ 298,000 $ 393,950 $ 3,222,739 SURPLUS/(DEFICIT) $ 279,649 $ 280,529 $ 155,669 $ 57,101 $ (168,269) $ (102,184) $ (55,318) $ 41,604 $ 332,365 $ 180,122 $ 62,814 $ 8,050 $ 1,061,525 Good Morning Jay, hope you had a great weekend and hopefully things are starting to wind down a bit. We've been approached by the USGA with a bit of a special request regarding qualifying for the U.S.Senior Amateur next year.The Championship proper is at The Kittansett Club, and given the expected increase in demand for the region's best seniors to attempt to qualify,they've asked us to host an additional qualifier for this Championship.We wanted to reach out to see if there would be interest in the club hosting this qualifier next summer—with the top finishers advancing to the Championship in late August at Kittansett. If there is interest, please let me know and I'd be happy to discuss further details including specific dates within the window that work best. I've provided some high level details below. 2022 U.S.Senior Amateur Qualifier • USGA Date Window:July 12th—August 9th o The USGA does require that we agree on a rain date in the case that the entire day is washed out and needs to be rescheduled. • Competition: 18 holes, stroke-play o Playoff would be needed for any ties for qualifying or alternate positions • Championship Proper:August 27th—September 1St I The Kittansett Club(Marion, MA) • The qualifying field would be capped at approx.84 players and we would look to utilize a morning wave of tee times off#1 and#10 starting around 8:00am (club preference). o The 1st and 10th tee would be open for member play at approximately 1:30pm on the day of the event. o Players may ride during the qualifying round, and the cost of the golf cart would be paid directly to the club • Courtesy practice rounds would be requested at times that are of least inconvenience to the club. o A mandatory cart/trail fee ("'$25) policy is common and would be perfectly acceptable. • Light food& beverage availability would also be requested for players to purchase on their own. o A tab can be set-up for the officials&staff on-site that can be billed to Mass Golf or paid on-site. If there are any questions or additional items I can provide please don't hesitate to reach out. Thanks „h,.Y4 +' qp �• � V MASS G©LF .,4 Greg Howell Manager of MEGA Operations& USGA Qualifying New England Golf Association I Mass Golf 300 Arnold Palmer Blvd 2.5% Operating Budget Increase Membership Fees* 1,450,859.00 Membership Fees* 1,450,859.00 Membership Cart Fees** 270,627.00 Membership Cart Fees** 270,627.00 1,721,486.00 1,721,486.00 FY23 Estimated Operating Budget 3,650,265.88 FY23 Estimated Operating Budget 3,650,265.88 5 Year average Capital (FY22-26) 585,044 Estimated FY22 Actual Capital 737,000 4,235,309.88 4,387,265.88 40.65% 39.24% Membership Fees* 1,450,859.00 Membership Fees* 1,450,859.00 Membership Cart Fees** n/a Membership Cart Fees** n/a 1,450,859.00 1,450,859.00 FY23 Estimated Operating Budget 3,650,265.88 FY23 Estimated Operating Budget 3,650,265.88 5 Year average Capital (FY22-26) 585,044 Estimated FY22 Actual Capital 737,000 4,235,309.88 4,387,265.88 34.26% 33.07% *Reflects rate increase and 5%loss in membership revenue **Actual FY2021 Member Cart revenue 3.0% Operating Budget Increase Membership Fees* 1,450,859.00 Membership Fees* 1,450,859.00 Membership Cart Fees** 270,627.00 Membership Cart Fees** 270,627.00 1,721,486.00 1,721,486.00 FY23 Estimated Operating Budget 3,668,072.05 FY23 Estimated Operating Budget 3,668,072.05 5 Year average Capital (FY22-26) 585,044.00 Estimated FY22 Actual Capital 737,000 4,253,116.05 4,405,072.05 40.48% 39.08% Membership Fees* 1,450,859.00 Membership Fees* 1,450,859.00 Membership Cart Fees** n/a Membership Cart Fees** n/a 1,450,859.00 1,450,859.00 FY23 Estimated Operating Budget 3,668,072.05 FY23 Estimated Operating Budget 3,668,072.05 5 Year average Capital (FY22-26) 585,044.00 Estimated FY22 Actual Capital 737,000 4,253,116.05 4,405,072.05 34.11% 32.94% *Reflects rate increase and 5%loss in membership revenue **Actual FY2021 Member Cart revenue \\\\�����uttttttlnulurrrnugl/i�i� ��AINS Gpt� Oho 9�n� 3 �9 y `C g' _. / /41 p g 1 ls3 \\\\\ /1/1/1111111111111N1t1N11\���\�\ RREWSf R TOWN OF BREWSTER Brewster,Massachusetts 02631 (508) 896-3701 GOLF COMMISSION Minutes of November 9,2021 Commissioners Present:Anne O'Connell(Chair),Andrea Johnson(Vice-Chair),Rob David,John Kissida,Wyn Morton,Jeff Odell,David Valcourt Others Present: Jay Packett, Director of Operations,Colin Walsh, Golf Course Superintendent,Rob Harris (CCMGA),Donna Potts(9-Hole Women's Assn.), Sarah Robinson(18-Hole Women's Assn.), Ross Gorman,Vice President of the Friends of The Captains, Ken Eisner(CCMGA),Bill Meehan (Finance Committee Liaison), Peter Lombardi,Town Administrator,Mimi Bernardo,Finance Director, Donna Kalanick,Assistant Town Administrator THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting may be viewed at:http://video.brewster-ma.gov/CablecastPublicSite/show/5720?channel=l Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and procedures. Public Comment: • Ross Gorman reported the Friends spring golf tournament will be June 12'with a similar format as in past years;the website is up;there will be a logo competition. Discussion on Select Board's FY22 Strategic goal regarding feasibility of golf course becoming Enterprise Fund: • Anne O'Connell turned the meeting over to Peter Lombardi,Mimi Bernardo and Donna Kalanick. Peter Lombardi reported the Selectboard convenes for their annual retreat in the summer months which results in an updated 2-year strategic plan identifying priority projects. For the past several years there has been a goal related to going through Captains operations and finances and making a decision as to if and when to transition to a full enterprise fund.Discussion followed regarding the necessary process to bring this forward at the Town Meeting in May of 2022 and putting the enterprise fund in place as of July 1, 2022. Further discussion followed.Bill Meehan indicated that he feels the management and leadership of The Captains golf operation is superb and the dialogue between management of the golf operation and the management of the 1 town is extremely positive;he has confidence in the durability and viability of golf as an enterprise account. Anne O'Connell thanked Peter Lombardi,Mimi Bernardo and Donna Kalanick for joining the meeting. Dave Valcourt, John Kissida and Anne O'Connell will be involved in capital planning. Superintendent's Report: • Anne O'Connell thanked Colin Walsh and his team for their incredibly hard work in getting half of the course open three days after the recent storm; both courses are now open,kudos to the grounds crew. • Colin Walsh reported on the decisions made to bring the courses back;thanks to Rob Salisbury, Tom Flynn and the rest of the crew for their work. • Fall clean-up has started. The mowing schedule has been reduced;garden plants have been pruned;the irrigation system will be shut down. Lime application will be started next week. Sink holes have been filled. Bunkers will be reshaped and sodded. Number 6 has been reviewed for a forward tee. Damaged trees have been limbed.Deep tine aerification is planned for Nov.29 (Port)and Dec. 8 (Starboard). OSHA training will be on Dec. 7. Andrea Johnson commented on the beauty of the course after the storm. Director's report: • Jay Packett commented on the work done on the golf course after the storm. Kudos to Colin Walsh and the crew. • The budget is in good shape. The monthly comparison shows a drop between October 2020 and October 2021;the golf course is ahead of 2019. The calendar year is up as opposed to last year taking into consideration the golf course being closed for 7 weeks last year. The fiscal year is down from last year due to people leaving and the storm last week. There were more rounds played in October this year since 2006. The Commissioners'Cup was Sunday;very positive comments from the members of Cranberry. Despite recent setbacks,the projection is for over one million dollars in revenue at the end of FY 2022. Anne O'Connell requested adding a year- to-date line of projections to the spread sheet. o Review and vote on 2022 Calendar—various dates and events were discussed. Jeff Odell made a motion, seconded by Andrea Johnson,to approve the calendar for the coming golf season as proposed today with the inclusion of the Gannon event on June 13 and with any necessary date adjustments to be at the discretion of the Director of Golf. Motion passed 6-0. o Discuss and vote on outing rates. John Kissida made a motion, seconded by Rob David,that the outing proposal rates as outlined by Jay Packett in today's packet be recommended to the Selectboard. Discussion followed. Motion passed 6-0. o Course Operations and Concerns. Anne O'Connell reported that the next meeting will be on November 23. The items on the agenda so far will be voting on 2022 rates and a proposal on the tee time allocation. These items cannot be put off any longer. The following meeting is December 14 and that is too late to resolve these issues. John Kissida would like to review the exact cost of play for various categories at the next meeting and why the rates are set the way they are, educating the members on the value of their memberships. Jay Packett and Rob Harris will get accurate numbers for the next meeting Discussion followed. 2 Strategic Planning Updates: • Postponed until the December meeting. Questions and Comments from Associations and Liaisons • None. • In answer to John Kissida's question,Jay Packet has not yet received any information regarding payments from the solar project. Review and approve minutes: • There was a correction to the minutes of October 12: the second sentence under update on restaurant RFP should read as of 4 pm today the lease has not been returned by Town Counsel. • A motion was made by John Kissida,seconded by Wyn Morton,to approve the minutes of October 12 as corrected. Motion passed 6-0. • There was a correction to the minutes of October 26: the last paragraph should read Dave Valcourt suggested a survey regarding rate increases. There was a spelling correction. For the membership should be deleted in the next sentence. • A motion was made by John Kissida, seconded by Andrea Johnson,to approve the minutes of October 26 as corrected. Motion passed 6-0. Future agenda items and meetings: • 11/23 - Vote on 2022 rates. Proposal on tee time allocations. Cost of play in various categories. • 12/14—Payments from the solar project. Strategic planning updates. A motion was made by Andrea Johnson, seconded by Jeff Odell,to adjourn the meeting.Motion passed unanimously. The meeting was adjourned at 5:59 pm. Respectfully submitted, Dorothy Vesperman Department Assistant 3 \a\\��mtttttrourrrrrrpri�r�/iii S Gpl� 0„ZZ O Ap8"I'll. ���� !l111111lttU\tt\\\\ BI�wS, R TOWN OF BREWSTER Brewster,Massachusetts 02631 (508) 896-3701 GOLF COMMISSION Minutes of November 23,2021 Commissioners Present: Anne O'Connell(Chair),Andrea Johnson(Vice-Chair), Rob David,John Kissida,Wyn Morton,Jeff Odell,and David Valcourt Others Present: Jay Packett,Director of Operations,Colin Walsh, Golf Course Superintendent,Rob Harris(CCMGA),Donna Potts(9-Hole Women's Assn.), Sarah Robinson(18-Hole Women's Assn.), Peggy McEvoy(The Friends)and Bill Meehan(Finance Committee Liaison). THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting may be viewed at: http://video.brewster-ma.gov/CablecastPublicSite/show/5746?channel=l Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and procedures. Course Operations Questions and Concerns: • Jay Packett reported he has been informed by Peter Lombardi the payment from the solar project is a yearly payment and is due on the anniversary of the date the project is live. The driving range project went live on August 16;the payment has been made. Once the main parking lot project goes live,payment will be made. Memorial Bench: • Donald McDonough has made a request to purchase a memorial bench in memory of his brother- in-law,Donald W.Blakesly. • A motion was made by Jeff Odell, seconded by David Valcourt,to approve the request of Donald McDonough for purchase a memorial bench in memory of his brother-in-law,Donald W. Blakesly. Motion passed 7-0. Gift from Friends of Captains: • Jay Packett reported The Friends of the Captains would like to gift the golf course a clock to be installed on the putting green behind the pro shop. Jay Packett recommends accepting this gift pending approval of the Selectboard. • A motion was made by John Kissida, seconded by Rob David,pending approval of the 1 Selectboard,to install a clock given to the golf course by The Friends of the Captains on the putting green behind the pro shop. Motion passed 7-0. Questions and comments from Associations and liaisons: • Anne O'Connell asked for questions or comments on rates from any member of the golf commission or anyone in the waiting room who is not a commissioner or member of the golf department. There were none. Jay Packett reminded the commissioners of his recommendations regarding the rates and recognized Andrea Johnson for her analysis and recommendations. Discussion followed regarding improvements concerning replacing the windows and doors at the golf course and the HVAC system,noting deferred capital projects. • Colin Walsh spoke about increasing prices in fertilizer and seed. Discussion followed as to the causes of these increases and the need to shop for the best products at the best prices. • Anne O'Connell asked the commissioners for their individual opinions regarding rates. Discussion followed. • A motion was made by Wyn Morton, seconded by Anne O'Connell to approve a rate increase of 3 per cent for 2022 as proposed. Motion was defeated 6-1. • A motion was made by John Kissida, seconded by Anne O'Connell,that the commission support Jay Packett's proposal as indicated in the plans for the flat rate proposals at the percentages noted in the chart. Discussion followed. Motion was defeated 5-2. • A motion was made by Andrea Johnson, seconded by Dave Valcourt,to recommend the flat rates as provided in Andrea Johnson's spread sheet in the packet. Jeff Odell moved the proposal be amended to read early resident fee be raised from$1,200 to $1,250; seconded by Dave Valcourt. Motion passed 6-1 and will be recommended to the Selectboard for approval. • Regarding the tee time allocation formula,the Selectboard has instructed that as previously discussed capital be included in the denominator with the intent of providing to the membership the amount of tee times their revenue is worth. There has been discussion about adding membership cart revenue to the numerator. Jay Packett recommended adding these items to the tee time allocation formula. Dave Valcourt asked the member vs.non-member cart fees be broken out. Discussion followed. • Anne O'Connell read the rates for the 2022 golf season to be recommended to the Selectboard for approval. Resident rates: early$1,250;morning$950;twilight$520;college$450;junior$225. Non-resident rates: early$2,000;twilight$770; college$650;junior$320. Future Agenda Items and meetings(12/14, 12/28): • Tee time allocation. Matters not anticipated by the Chair: • Update on the bid for Freeman's Grill. A motion was made by Rob David, seconded by John Kissida to adjourn the meeting. Motion passed 7-0. The meeting was adjourned at 4:35. Respectfully submitted, Dorothy Vesperman 2