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HomeMy Public PortalAboutSelect Board -- 2021-11-29 Minutes \\\\\Op\\\\\\\UHI V I I I IIII /j �\ gReWsr viiiOffice of: a� �� oeR h Town o Brewster ao' ` e9 F•p°Oo�� Select Board 2 eke F� � 2198 Main Street Town Administrator Brewster, MA 02631 = 1898 o �9 y Phone : ( 508) 896 - 3701 �~ Qi H' ,,.v o�¢ � Fax : (508 ) 896 = 8089 Y0 {x �gp \0\\\\\\\\\\ MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE : November 29, 2021 TIME : 6 : 00 PM PLACE : Remote Participation REMOTE PARTICIPANTS : Chair Bingham , Selectperson Whitney, Selectperson Chaffee, Selectperson Hoffmann , Selectperson Chatelain , Town Administrator Peter Lombardi , Assistant Town Administrator Donna Kalinick, Chief Robert ' Moran , Gretchen Riley, Jill Scalise , Stuart Heaton Call to Order & Declaration of a Quorum , Meeting Participation Statement and Recording Statement Chair Bingham called the meeting to order at 6 : OOpm . A quorum was declared , and all Select Board members present were announced . Chair Bingham read the meeting participation and recording statements . Public Announcements and Comment : None Select Board Announcements and Liaison Reports : None Town Administrator' s Report Mr . Lombardi provided an update on the pandemic; in terms of positive case trends , we have seen a significant increase in Brewster in past several weeks which mirrors what we are seeing at the County level . Since November positive cases have been increased to almost 40 cases a week, of the new positive cases, generally impacting the younger demographics . There has been a dramatic increase in young school age children under the age of 10, these are entirely through family exposure and not school exposures . Mr . Lombardi pointed out that the Health Department and VNA have been doing a great job in following up with contact tracing and watching the trends , including the new variant both regionally and locally . Mr . Lombardi shared that the Town received a $ 9, 000 grant through our insurance provider, a risk management grant, to purchase new radios and provide upgrades to the radio systems at the Captains Golf Course, a priority piece of equipment identified internally by the Emergency Management team . Mr . Lombardi reminded the group that we have been working on developing a hazard mitigation plan and tomorrow night we are hosting a public workshop from 6pm — 8pm for our residents to learn about the draft plan , answer questions and provide feedback on the plan . Noting that the official public comment period runs through this Friday December 3rd , Mr . Lombardi added that this will be our first ever hazard mitigation plan , noting that it builds on other related efforts the Town has undertaken in the past few years including, 3 Municipal Vulnerability Preparedness, Coastal Resource Management, Vision Plan , etc . This plan will allow the Town to access significant State and Federal grant funding to address priority projects . Information about this workshop is available on the Town ' s website . BoS 11 . 29 . 2021 www . brewster- ma . gov Page 1 of 11 Doc ID : 92136e7546651e3b6437fe39043900c66d7c92a1 \\\\\\p\\\\\\ 1e IIIA /U///i pER.�BTF , Oce of: Town of Brewster " Select Board 2 `pp° 'FgN7� 3 2198 Main Street Town Administrator v 3 a = Brewster, MA 02631 - 1898 o Phone : ( 508) 896 -3701 Fax : (508) 896 - 8089 R 9 e \\\\\\\\\\\\ VIII I I I I I I I I%\\\%' Consent Agenda • Meeting Minutes : November 1, 2021 , November 15 , 2021 and November 16, 2021 • Letter of Support for Town Administration ' s Community Preservation Act Application for Funds to Digitize the Ellen St . Sure Archival Collection • Gift Acceptance : $ 30, 000 from Brewster Conservation Trust for Wing Island Boardwalk Design & Permitting • One - Day Liquor License : Snowy Owl • Request to Utilize Town Equipment : Homeless for the Holiday ( Brewster Fire/ Rescue Association ) Selectperson Chaffee highlighted that the Brewster Conservation Trust is making a $ 30, 000 gift to the Town , a generous gift that we are thankful for . Mr. Lombardi added that this $ 30, 000 is from an anonymous donor and the Brewster Conservation Trust ( BCT) is in the facilitating role , the Town signed a gift agreement with BCT acting in a similar role, for a $ 1M pledge for construction of the project from the same private anonymous donor . The initial funding allows us to move forward with the design and permitting . Selectperson Whitney moved the consent agenda as printed . Selectperson Hoffmann second . A roll call vote was taken . Selectperson Hoffmann -yes, Selectperson Whitney- yes, Selectperson Chaffee -yes, Selectperson Chatelain , Chair Bingham -yes . The vote was 5 -Yes, 0- No . Recognition for Outstanding Acts of Heroism and Bravery : Fire Fighter / Paramedic Gretchen Riley Chief Moran and Gretchen Riley joined the meeting and Chief Moran reviewed the events that occurred on March 17 , 2021 . Ms . Riley was in a department vehicle and came across a motor vehicle accident involving a tractor trailer and a small vehicle . Ms . Riley immediately pulled over, extinguished the fire and initiated EMS on the individual trapped . Chief Moran nominated Ms . Riley for a firefighter of the year award and last week Chief Moran , Deputy Chief Varley and Ms . Riley went to Worcester where Ms . Riley was honored as Firefighter of the year . Chief Moran noted that Ms . Riley' s actions were above and beyond and wanted to make sure she is recognized for her great work, adding that she is a great employee , and he sees a great future with the Town of Brewster for her . Selectperson Hoffmann echoed the sentiments of this great honor, display of courage and selfishness . She thanked Ms . Riley for all that she does . Chair Bingham congratulated Ms . Riley on behalf of the Board . Review and Vote on Eversource Easements for Electric Service at 1000 Freemans Way and 198 Commerce Park Road ( Captain' s Golf Course Solar Carports ) Mr . Lombardi stated that we have been working with a Solar developer for the solar car ports at the Captains Golf Course parking lots, these easements are required to fully connect both systems onto the grid , so the Town can start receiving the revenues from this project . An article was brought to Town meeting to empower the Select Board to approve the agreements . BoS 11 . 29 . 2021 www . brewster- ma . gov Page 2 of 11 Doc ID : 92136e7546651e3b6437fe39043900c66d7c92a1 \\\\p\\\\\\\9 111111 1 1 1 I I I I(l//ry///N/i o� _oav F9 ,,,, Town o Brewster 2198 Main Street Select Board ° F� ' Town Administrator Brewster, MA 026314898 y o y z Phone: (508) 896 =3701 �s \` Fax : ( 508) 896- 8089 Selectperson Chatelain moved to approve the electric easements to NSTAR for 1000 Freemans Way and 198 Commerce Park , Selectperson Chaffee second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chaffee - yes, Selectperson Chatelain -yes, Selectperson Hoffmann, Chair Bingham -yes . The vote was 5 -Yes, 0- No . Mr . Lombardi mentioned that there will be another pole hearing from Verizon for one of the sites and then the project will be fully complete and connected to the grid . Status Update on Town Acquisition of Cape Cod Sea Camps Properties and Initial Guided Tours Event ( Select Board FY22- 23 Strategic Plan Goals SC- 1 &4) Mr . Lombardi referenced the press release issued last Wednesday, when the Town officially took ownership of the Cape Cod Sea Camps . He has received word from attorneys that all paperwork has been filed and the Town is the owner ofrecord . Mr . Lombardi noted that was a very complicated process, recognizing the end of one phase and the ' beginning of the next . Selectperson Hoffmann stated in celebration of the acquisition there will be organized tours of the Bay property on Saturday Dec . 11th from 10am — 3pm . All information is available on the website , pre - registration will be required . The tour is for Brewster residents only and a registration link will be available on the Town website as of Tuesday November 30th The tour will include six different locations and will include history and tidbits that have been collected about the property . Selectperson Whitney stated that we anticipate about 25 guided tours, each tour should take 45 minutes and transportation will be provided . We are looking forward to the tours and hope for good weather . Selectperson ' Whitney reminded everyone to dress for the weather . Selectperson Hoffmann added that we will be able to fit between 600 - 650 people for the day and that there will be additional opportunities in the Spring at both the Bay parcel and the Long Pond parcel . Ms . Kalinick mentioned that there will be an Eventbrite link on the Town ' s website , that people will use to sign up for a specific time slot . Any questions or those who request special accommodations can contact the Select Board office . Ms . Kalinick stated that since there is a finite number of spots, we ask that if anyone needs to cancel , they should do so through Eventbrite . Noting that a good part of the tour will be walking, including the beach area , we ask that people dress appropriately with the right footwear . Also, that the buildings are not heated at the Sea Camps . Mr . Lombardi acknowledged the assistance of Cape Cod Regional Transit Authority, who have offered five 20- person buses and drivers for the day as part of their service to the community . Adding that Cape Cod Collaborative will be helping with 12 person vans along with 2 Council on Aging vans . Masks will be required while on the busses/vans . BoS 11 . 29 . 2021 www . brewster" ma . gov Page 3 of 11 Doc ID : 92136e7546651e3b6437fe39043900c66d7c92a1 r Town of Brewster Office of: � } E4° E a't'tF % p ' Select Board �� Q �2 ° 2198 Main Street Town Administrator Brewster, MA 026314898 o Phone : (508) 896 =3701 Fax : ( 508) 896 =8089 Discuss and Vote on New Personnel Bylaw Position : Sea Camps Property Manager ( Select Bard FY22-23 Strategic Plan Goal SC-2 ) Mr . Lombardi remarked that as the reality of the Town owning both properties set in , we have been working on developing a short term , interim maintenance plan . As we move through the community outreach and planning process, it is clear that we need to have one new full -time position in place that has the primary responsibility for maintenance and security of the buildings and property . Mr. Lombardi added that there are 90 buildings on the Bay parcel , and over 120 acres . The Town is looking to add this new position, a personnel bylaw position , that will report to the Facilities Maintenance Supervisor . Mr . Lombardi noted that initial funding for the position will be covered with the $ 200, 00 from the free -cash appropriation made by Town Meeting in September through the balance of FY22 . In FY23 and beyond , this position will be added to the operating budget, more details will be reviewed at the Finance Forecast next week . Mr. Lombardi stated that we anticipate a portion of the costs of this new position to be offset from short term rental revenues, which is consistent with the Board ' s policy in terms of allocation , which allows up to 10% of the revenues to be allocated to specific operating expenses associated with the Board ' s Strategic Plan . Selectperson Chatelain moved to approve the new personnel bylaw position of Cape Cod Sea Camps Property Manager as described in the packet . Selectperson Chaffee second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Whitney-yes, Selectperson Hoffmann , Chair Bingham -yes . The vote was 5 -Yes, 0- No . Discuss Proposed Sea Camps Comprehensive Plan Advisory Committee Charges ( Select Board FY22-23 Strategic Plan Goal SC-3 ) Mr . Lombardi referenced the memo included in the packet, adding that these committees have a lot of great and hard work ahead of them . Adding that at Town Meeting we re -appropriated $ 185, 000 to help develop the plans that will ultimately go back to Town meeting in terms of future uses of the properties . Mr . Lombardi said that we anticipate going through the process of issuing a solicitation to hire a consulting firm ( s ) to support the new committees . Proposal for the BaV Property : • 11 members ; 2 Select Board members, 1 representative from the following committees : Open Space , Natural Resources, Affordable Housing Trust, Recreation Commission and Council on Aging, and 4 at large seats . o Council on Aging specifically since the warrant article included the possibility of locating a community center at the property . • As the recently adopted appointment policy states , part-time residents maybe be included , as the Board has the ability to allow part -time residents to serve on committees like this, it would need to be explicit in the charge . • Process is expected to take 2 - 3 years from start to finish . The recommendation is that all members be on a 1 -year cycle, with initial appointments through the end of June, then one year term thereafter . BoS 11 . 29 . 2021 www . brewster- ma . gov Page 4 of 11 Doc ID : 92136e7546651e3b6437fe39043900c66d7c92a1 \\\\o\\\\���p�iuuuutrruurrriu/ii �\ gF► EWs ,, Office of: 0� �4 A4 r �qtF�,,, Town o Brewster Select Board _ ` ° PN . �' 2198 Main Street Town Administrator 3x A > = Brewster, MA 026314898 o ¢ Phone : ( 508) 896 -3701 CO ~ =�= Fax : (508 ) 896 - 8089 AFF HP9 , R�60° �\\\\\\\\ I.. i �iigiprnnu m m u u u�ow"\ • Recommended liaisons include at least one Finance Committee member and a Vision Planning Committee member . • Invite stakeholders that have been identified to date : Mass Audubon , Brewster Conservation Trust, YMCA Cape Cod . Members to attend and participate in the meetings . • Other organizations may be involved as the planning and discussions move forward ( ex : Brewster Conservation Trust Trustees ) . Proposal for the Long Pond Property : • 9 members ; 2 Select Board members, 1 representative from the following committees : Open Space , Natural Resources , Affordable Housing Trust, and Recreation Commission , 3 at large seats . • Same on year term appointments . • Recommended liaisons include at least one Finance Committee member, Vision Planning Committee member and a member from Water Commission . o Specifically, the Water Commission as they made a significant contribution to the initial acquisition and has pledged additional funding to help cover some costs of the property . • Stakeholders that have been identified to date : Mass Audubon and Brewster Conservation Trust . • Other organizations may be involved as the planning and discussions move forward Mr . Lombardi stated that it is important to note that there is coordination and communication between both committees, the idea is to have a smaller subset of these committees , perhaps Chair and Vice Chair that will meet on a regular basis . Adding that subsequent to tonight ' s meeting any follow up comments be submitted to Mr . Lombardi so that we can work up a more involved draft scope for the charges for the December 20th meeting for approval . We will then follow up after the Holidays to solicit interest from residents . These committee processes will be an outlier from the approved Board /Committee appointment process , in terms of the vetting process, it is recommended that the Select Board members who will be serving on each of the respective committees would take the lead on the process and bring recommendations to Select Board meetings following the two - step process . Mr . Lombardi suggested discussion on the method by which the Board will be making appointments, if we will be asking for recommendations from the committee or another process . Selectperson Chaffee supported the general approach and offered a few ideas to consider : 1 . Names of the committees should be something concise and easy to use , suggests the Bay Property Planning Committee and the Pond Parcel Planning Committee , 2 . The purpose and criteria - when we do go out with the call for applicants it will be important to lay out what the overarching purpose and goals are as well as the criteria that will be used to select at large members . She will send possible language suggestions to Mr . Lombardi . 3 . Proposal on membership , important to establish these committees with the right members and we find the right liaison to infuse with important perspectives . BoS 11 . 29 . 2021 www . brewsterwma . gov Page 5 of 11 Doc ID : 92136e7546651e3b6437fe39043900c66d7c92a1 \\\\\\\\oz\\IIUIiII1IIIII1VAN// gt� � wsr Office of: Town o Brewster 'E40flR 4 i ¢ot e9� 'Q �i� Select Board p o a 2198 Main Street Town Administrator 3 a y Brewster, MA 026314898 o _ c Phone : ( 508) 896 =3701 r _= Fax: ( 508) 896 - 8089 a . The proposed number of members on each committee is right, 11 for the Bay parcel and 9 for the Pond parcel . b . Consider two changes to create more at large spots and a slightly different mix of the designated committee members with a focus on having committee members that represent the broader Town ' s interest and then have liaisons assigned who have more narrowed interest . 4 . Bay Property Committee41 members; 2 Select Board , Vision Planning Committee, Natural Resources Commission and Recreation Commission , with 6 at large seats . a . Liaisons would include members from Finance Committee, Council On Aging, Housing Trust and Open Space Committee . 5 . Pond Parcel Committee - 9 members ; 2 Select Board members, Vision Planning Committee, Natural Resources Commission , Recreation Commission and Open Space Committee, with 3 at large seats . a . Liaisons would include members from the Water Commission , Finance Committee and Housing Trust . Mr . Lombardi stated that the Bay parcel committee would also look at Spruce Hill , the Council on Aging building and the Town Hall campus as well as take into consideration the findings and recommendations from the elementary school feasibility study . The Pond parcel committee would look at the Robinson property . Noting that the one element that makes the discussion more complicated , not in a bad way, is the possibility of a community center . The Bay committee will have a broader scope and potentially take longer . Select Board members had discussions about the different aspects of the committees . Some of the key discussion points include : • This is to be a community lead process, with the help from experts in guiding the committees through the process of developing a plan , identifying capital costs, operating expenses associated with purposed futures uses and working through various partnership scenarios . Work to be completed by the committees with significant support from the consulting firm . • The same consulting firm will work with both committees . • The idea of having a broader view on the committees with liaisons having important and more narrowed interests . • Raising the number of at large members on both committees . • Having either Affordable Housing Trust or the Brewster Housing Partnership as, a designee . Selectperson Chatelain proposed the following : • Bay Parcel - 11 members; 2 Select Board , Vision Planning Committee, Natural Resources Commission , Recreation Commission and Affordable Housing Trust, with 5 at large seats . Liaisons to include Finance Committee, Open Space Committee and private partners . • Pond Parcel Committee - 9 members ; 2 Select Board members, Vision Planning Committee, Natural Resources Commission , . Affordable Housing Trust and Open Space Committee , with 3 at large seats . Liaisons to include Water Commission, Finance Committee and private partners . BoS 11 . 29 . 2021 www . brewster- ma . gov Page 6 of 11 Doc ID : 92136e7546651e3b6437fe39043900c66d7c92a1 i \\\\\\\\1\I I I I I I I I l l l l l l l l//p///// °\ 0RE!" ST '"'�� Town of Brewster Office of: 0� ' E4° E o9�F9 .� Select Board 2198 Main Street 2 a�=` '�„m ; � Town Administrator a a = Brewster, MA 02631 - 1898 3 y` Phone : (508) 896- 3701 r Fax : ( 508) 896 - 8089 Ak PII /1111111 1 1 1 1 1 1111 0\i Selectperson Whitney supports Selectperson Chaffee' s version of the Bay parcel committee and Selectperson Chatelain ' s version of the Pond parcel committee . Also added that perhaps it is not necessary to have an odd number of members , since these are advisory and not voting on policies possible to have 12 members on the Bay Committee and include Housing . The Select Board has continued discussion on the possible make up of each of the committees . Mr . Lombardi anticipated that the composition of the committees would be the most challenging element and doesn ' t believe that putting together the actual framework will be as involved . Mr . Lombardi invited members of the Board to email him directly with specific ideas, comments or suggestions in preparation for the meeting on December 20tH Mr . Lombardi offered the following input regarding having members from the Vision Planning Committee on these committees; the Vision Planning Committee have and will continue_ to have a lot of work on their plate over the next year in developing the Town ' s first ever local comprehensive plan and other implementations . These new committees will be very active and intensive , and the Vision Planning Committee will also be in the same position . Adding that it is important to keep in mind we will be asking members to attend an average of four meetings a month , possibly long meetings with complex topics . Stating that why the original suggestion was that the Vision Planning Committee serve as liaison is so they wouldn ' t have to do as much heavy lifting . Mr . Lombardi pointed out that these are the Select Board ' s charges , and the Board has full discretion to amend them as they see fit . There is potential that when we solicit letters of interest, and we fully anticipate we will have a lot of residents with great backgrounds, we could increase the number of at large seats based on the applicant pool . We need to have a starting place in terms of the number of designated seats vs . at large seats . Mr . Lombardi reviewed the consensus : • Bay property- ;11 members , 6 at large, 5 designees including 2 Select Board members, Vision Planning Committee member, Vision Planning Committee member, Natural Resources Commission member, Recreation Commission member . Liaisons to include Finance Committee , Affordable Housing Trust, Council on Aging and Open Space, as well as private partners . • Pond Committee - 9 members ; 3 at large , 6 designees including 2 Select Board members , Vision Planning Committee member, Natural Resources Commission member, Open Space member and Affordable Housing Trust member . Liaisons to include Finance Committee, Water Commission , and Recreation Commission , as well as private partners . It was reviewed that the Board or Commissions would appoint both their members and liaisons to serve on the newly established committees . Discussion on how the Select Board would decide which members would Join each committee and the plan for vetting the at large seats initially . The vetting process probably wouldn ' t start until later in January, BoS 11 . 29 . 2021 www . brewster" ma . gov Page 7 of 11 Doc ID : 92136e7546651e3b6437fe39043900c66d7c92a1 \\\\gyp\\\\\\%0111111 U 11111 //!!// � "' Sr '"°��% Town of Brewster Office of: �. . OQ� � Select Board ,4Q 7 2198 Main Street $ Town Administrator m Brewster, MA 02631 - 1898 o U _ a Phone: ( 508) 896= 3701 Fax : ( 508) 896-8089 giving time to review applications . Chair Bingham mentioned that she has heard from .most of the Select Board members on their interest and she can offer suggestions . This topic will be an agenda item at the next meeting and appointments will be at the January 10th meeting . Discuss and Vote on Local Action Unit Application , Marketing Plan , and Local Preference Request for Serenity Brewster Housing Project Jill Scalise, Housing Coordinator and Stuart Heaton from Elevation Financial joined the meeting . Ms . Kalinick noted that there will be 132 units of rental housing for those who are 55 + at Serenity Brewster, adding that it has been a pleasure to work with Elevation Financial on this project over the past year, . Ms . Kalinick said that Elevation Financial is only required to give 10% of the units as affordable deed restricted , however they agreed for 20%, recognizing the need in our community . Tonight, we are discussing the Local Action Unit ( LAU ) application , this is a way that communities add affordable units to their subsidized housing inventory, when not going through a comprehensive permit process . Ms . Kalinick noted that Elevation Finance received a zoning variance in this case . Mr . Heaton addressed the Board and provided information on Elevation Financial ; the company has been around for about 15 years and the sole mission is to provide affordable housing, for both seniors and multifamily participants . Elevation Financial is now in nine states . Mr. Heaton stated that a little over 18 months ago Elevation Financial found an opportunity in Brewster at the former Wingate residence . They created a vision for senior housing and partnered with the Town of Brewster . Mr . Heaton acknowledged it has been a very busy set of months to form their vision and get support from the Town , eventually getting the Zoning Board of Appeals to allow them to convert the abandoned assisted living facility into a what they envisioned as a healthy and vibrant 55 + community . Elevation Financial as a part of their mission had no problem in providing 20% of units to be deed restricted as this is helpful to the subsidized housing inventory in the Town of Brewster and increasing its representation . Mr . Heaton stated that Elevation Financial is 100% behind the application and has been committed from the very beginning to put affordable housing in Brewster, noting they will have spent about $ 8 . 4M on this housing project . The first phase has opened and is fully occupied , there is still a large need within Brewster and surrounding communities, especially for seniors and Elevation Financial has positioned themselves to meet this need . Mr . Heaton mentioned that this is clear throughout their history and geography, Elevation Financial simply wants to be a good corporate citizen and a member of the Town of Brewster through the work they serve at their property , Mrs . Scalise reviewed the LAU application process, this is part of the local initiative program from the Department of Housing and Community Development ( DHCD ) , specifically to get the 27 affordable units onto the subsidized housing inventory ( SHI ) for the Town of Brewster . The Town of Brewster currently has 268 affordable units. on the SHI , that is 5 . 6 % of our year- round housing inventory, with these 27 we will get to 295 putting us at 6 . 1% . Mrs . Scalise reminded us that the Town also has two affordable housing programs in process, Brewster Woods with 30 units and 2 units for Habitat for Humanity, who just received their comprehensive permit from Zoning Board of Appeals ( ZBA ) last month . Noting that with all of these units, the Town would be at 6 . 8 % in SHI . Mrs . Scalise noted the application and memo that has been provided in the packet, on page 65 , which includes : community support narrative, background and description of the BoS 11 . 29 . 2021 www . brewster- ma . gov Page 8 of 11 Doc ID : 92136e7546651e3b6437fe39043900c66d7c92a1 Office ofs view & 0% T own of Brewster �Ok Select Board �g 0 2198 Main Street B Fax@ ( 508 ) 896m8O89 Town Administrator rewster, MA 02631 = 1898 0 Phonem ( 508) 896= 3701 kZ 'p %1/0 property located at 873 Harwich Road , the use variance provided by the ZBA, as well as the process that Elevation Financial went through, basic information about the Town , signatures , and information about the Serenity at Brewster itself, Mrs . Scalise directed attention to the lists of the types of units, and the similar percentages of each unit type and the market and affordable rates . Mrs . Scalise noted that a vast majority of the application is documentation , which can be found In attachments A R . Pointing out that the regulatory agreement is what guides the units being affordable in perpetuity, these have already been looked at by Town counsel and Elevation Financial , however the DHCD will not look at this until after they have received the application . Mrs . Scalise pointed Out the affirmative fair housing marketing and lottery plan , Noting that the Housing Assistance Corporation ( HAC ) is overseeing this, they will be completing the lottery, once that is done, the housing list and waitlist will go to Elevation Financial who will do the lease outs of affordable units only . Mrs . Scalise indicated that one decision point that remains is local preference , the Town can make a request to the DHCD who will make the final determination whether or not to allow local preference of up to 70% . Local preference is for folks who live , work or who have children in the school system , there is no length of time in Brewster, they must be working at time of lottery, only for initial lease up of the initial lottery not for i going beyond the lottery . Ms . Kalinick added that the DHCD has been fantastic and supportive through the process and allowed 0 9 0 Elevation Financial to lease up the units in phase 1 and hold the lottery in phase 2 , this was a critical decision point to allow the project to move forward . Ms , Kalinick expressed that the Town is very fortunate to have found a company cap I able of redeveloping the property in the way they did and in an expecliated manner . Ms . Kalinick reviewed' that in initial discussions about local preference there was a recommendation of 50% for this project, In paet because there is no municipal financing or land involved in this project , It was requested that this recommendation be brought to the Housing Partnership , the vote was 6 to 1 in support of 50% of local preference , Mrs . Scalise added from the initial 40 units being leased up 18% of the units were leased by Brewster r ' dents ( 7 units ) and 31 units or 78 % of studios by Cape Cod residents . Mrs . Scalise added that esi interestingly we are seeing folks who are both in Brewster and looking at selling homes and moving into Serenity Brewster, as well as folks in the area that have left Brewster ( lost their rental ) and are looking to come back to Brewster , Chair Bingham asked 'if there are any accessible units to be included in the local preference , Mr , Heaton responded that Elevation Financial will retro fit as they get ADA applications, he was unsure what the current plan has designed forADA compliance . Selectperson Chatelain directed his question to the percentage allowed for local preference , the Law allows up to 70%, what is downside from both the municipal and developers' point not to request the highest amount ? Ms . Kallnick answered that the developer doesn ' t have a role in the request, through ongoing discussions, educational forums, strategic forums, in being a welcoming and more diverse community there is an argument that local preference can restrict that . Ms . Kalinick continued that in this case we do not have local funds/ lands in this project, it is an opportunity for us to instead of asking for 70% to ask for a little less at 50%, in this situation we think it is suitable to request 50% . Noting this is a about a 5 � unit difference BoS 11 . 29 . 2021 www . brewsterm; ma . gov Page 9 of 11 Doc ID : 92136e754665le3b6437fe390439OOc66d7c92a1 \\\\\\O\\\\\o\1111 1 1 1 1 1 1 11(111!/111/////p � � wsr " Town of Brewster I Office of: �• p� , `e4°R�e^+�9�'� Select Board ,Q ° 9Fg§ ' 2198 Main Street Town Administrator 3 a , a = Brewster, MA 026314898 o Phone: ( 508) 896- 3701 Fax : ( 508) 896= 8089 timuuintio����\\\\o\°`��\\\ and is only for the initial lease up , Ms . Kalinick noted that we probably won ' t see 132 units again in Brewster, this is an opportunity for Brewster residents and non - Brewster residents, which there is a high number from surrounding towns . There was some discussion on the affordable units, the units will stay affordable in perpetuity, but the local preference only applies during the initial lease up . There will be a waitlist after the initial lottery is completed , and people can continue to apply and be placed on the waitlist for these units . It was noted that with Brewster Woods; the expectation is that 30 units will be opening next year, there ,will be a lottery at a similar time and that request for 70% local preference , Mr . Heaton added that under the law, caregivers who are under 55 + are allowed in the residence . Adding that Elevation Financial is very accommodating and compliant in the law and believes families should stay together, the average age in the 55 + communities is about 63 , noting that there isn ' t too many with school aged children . It was pointed out that the market rate units are still affordable, Mr . Heaton stated this was done intentionally as they never want anyone to feel like second class citizens, Elevation Financial does their best to never have a significant rate difference . Pointing out that the only reason there is much difference is the capital expenditure on the project, he believes the pricing for non - affordable is still below standard pricing of rental on the cape . Selectperson Chatelain moved that the Town of Brewster request the Department of Housing and Community Development to allow a 50% local preference for the initial fair housing lottery for Serenity Brewster and authorize Chair Bingham to sign the Local Preference Request Letter . Selectperson Chaffee second . A roll call vote was taken . Selectperson Chatelain -yes , Selectperson Chaffee - yes, Selectperson Whitney-yes, Selectperson Hoffmann -yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0 - No . Selectperson Whitney moved that the Select Board approve and authorize Chair Bingham to sign the Local Initiative Program Local Action Unit Application , with noted edits, for the 27 affordable units at Serenity Brewster with the understanding that the draft Regulatory Agreement will need final approval from the Department of Housing and Community Development, Elevation Financial Group and the Town of Brewster . Selectperson Chaffee second . A roll call vote was taken . Selectperson Hoffmann -yes, Selectperson Whitney- yes, Selectperson Chaffee -yes, Selectperson Chatelain -yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0 - No . For Your Information Mr . Lombardi announced that we are happy to be accepting applications for our Senior and Veteran ' s tax work off program . For those who have participated in the past, they have provided a really important service for the Town . We are happy to welcome them back once we get into the new calendar year . Matters Not Reasonably Anticipated by the Chair : None Questions from the Media : None BoS 11 . 29 . 2021 www . brewster- ma . gov Page 10 of 11 Doc ID : 92136e7546651e3b6437fe39043900c66d7c92a1 AW IiillS�� //q//j/ ea 18 F %,, Town of Brewster Office of: Select Board �$ 0 e"E¢9 ; 2198 Main Street Town Administrator Is 3N9 a = Brewster, MA 026314898 o r _ Phone : ( 508) 896 -3701 A T'n Fax : ( 508) 896= 8089 PO 12 Next Meetings : December 6 and December 20, 2021 Adiournment Selectperson Chatelain moved to adjourn at 7 : 48pm . Selectperson Whitney second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No . Respectfully submitted by Erika Mawn , Executive Assistant Approved ; 12 / 14 / 2021 Signed : iFdwo✓ rd 9 GAao elawn Date Selectperson Chatelain , Clerk of the Select Board Accompanying Documents in Packet : Agenda , TA Report, Consent Packet, Firefighter of the Year, NSTAR Electric Company Easement Documents, Sea Camps Purchase press release and guided tours announcement, Sea Camps Property Manager job description, Proposed charges for Sea Camps advisory committees, Sea Camps timeline memorandum , Serenity at Brewster LAU , FYI packet I BoS 11 . 29 . 2021 www . brewsterwma . gov Page 11 of 11 Doc ID : 92136e7546651e3b6437fe39043900c66d7c92a1 HELLOSIGN % Audit Trail TITLE Meeting Minutes FILE NAME 1 , BoS 11 -29-2021 . , , Minutes Draft. doc DOCUMENT ID 92136e7546651e3b6437fe39043900c66d7c92a1 AUDIT TRAIL DATE FORMAT MM / DD / YYYY STATUS c?k Completed Document History 12 / 14 / 2021 Sent for signature to Ned Chatelain SENT 15 : 13 :40 UTC (nchatelain@brewster-ma . gov) from ckenny@brewster-ma . gov IP : 131 . 109 . 131 . 20 <0 12 / 14 / 2021 Viewed by Ned Chatelain (nchatelain@brewster- ma . gov) VIEWED 16 : 36 : 08 UTC IP : 71167 .45 . 86 12 / 14 / 2021 Signed by Ned Chatelain ( nchatelain@brewster-ma . gov) SIGNED 16 : 36 : 26 UTC IP : 73 . 167 .45 . 86 12 / 14 / 2021 The document has been completed . 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