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HomeMy Public PortalAbout01) CC Agenda - 2013-10-01 UpdatedCITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING OCTOBER 1, 2013 – 7:30 P.M. SAINT LUKE CHURCH – 5605 CLOVERELY AVENUE AGEND A 1. CALL TO ORDER – Mayor Sternquist 2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist 3. INVOCATION 4. PLEDGE OF ALLEGIANCE 5. CEREMONIAL MATTERS – PRESENTATIONS A. PET OF THE MONTH B. GOVERNMENT FINANCE OFFICERS ASSOCIATION AWARD (GFOA) C. SHERIFF’S MONTHLY ACTIVITIES UPDATE 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 20-minute period for comments on any subject with a 5-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGENDA ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under NEW BUSINESS. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. City Council Agenda October 1, 2013 Page 2 of 8 The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 7. CONSENT CALEND AR All Consent Calendar items may be approved in a single motion as recommended unless removed for further discussion. If members of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this time. Recommendation: Approve Items A through I per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Regular Meeting of September 17, 2013; and 2) Minutes of the City Council Special Meeting of September 25, 2013. Recommendation: Approve. B. PLANNING COMMISSION ACTIONS – MEETING OF SEPTEMBER 10, 2013 The City Council is requested to review the Planning Commission actions of their meeting of September 10, 2013. Recommendation: Receive and file. C. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF SEPTEMBER 11, 2013 The City Council is requested to review the Public Safety Commission actions of their meeting of September 11, 2013. Recommendation: Receive and file. D. PARKS AND RECREATION COMMISSION ACTIONS – MEETING OF SEPTEMBER 18, 2013 The City Council is requested to review the Parks and Recreation Commission actions of their meeting of September 18, 2013. City Council Agenda October 1, 2013 Page 3 of 8 Recommendation: Receive and file. E. APPROVAL OF PERMIT FOR USE OF LOS ANGELES COUNTY PARKING LOT FOR 2013 FALL FESTIVAL AND 2014 CAMELLIA FESTIVAL For many years, the City has used the parking lot adjacent to the Los Angeles County Library, located at 5939 Golden West Avenue in connection with the Fall Festival and the Camellia Festival. The parking lot is used for the collector car show during the Fall Festival and for carnival rides during the Camellia Festival. The City has requested use of the parking lot from 7:00 a.m. to 7:00 p.m. on October, 19, 2013 and from 8:00 a.m. February 19 through 12:00 a.m. February 23, 2014. City Council is requested to approve the permits for use of the Los Angeles County Library parking lot for the 2013 Fall Festival and the 2014 Camellia Festival and authorize staff to execute the permit. Recommendation: Approve permits for use of the Los Angeles County Library parking lot and authorize staff to execute the on-line permit process. F. REASSIGNMENT OF CBS OUTDOOR CONTRACT In 2000, due in part to continuing increases in the cost to maintain glass enclosed bus shelters on Rosemead Boulevard the City entered into an agreement with CBS Outdoor, LLC (formerly Infinity Outdoor, Inc. and Viacom Outdoor, Inc.) for a bus shelter advertising program. Section X1 of the agreement requires the written consent of the City prior to assigning or subletting any interest in the existing agreement. The City has been in contact with CBS Outdoor, LLC to request a proposal for continuation of a bus shelter advertising program upon completion of Rosemead Boulevard Enhancement Project. They have indicated such a proposal will be forthcoming upon completion of the above referenced transaction. Recommendation: Approve assignment of an existing Advertising Bus Shelter Program Agreement with CBS Outdoor, LLC to CBS Decaux Street Furniture, LLC. City Council Agenda October 1, 2013 Page 4 of 8 G. APPROVAL OF CONTRACT CHANGE ORDER FOR ASBESTOS REMOVAL AND AUTHORIZATION OF PAYMENT LESS RETENTION FOR CITY COUNCIL CHAMBERS RENOVATION, CAPITAL IMPROVEMENT PROJECT (CIP) NO. P10-05 The Civic Center building was built in 1952 and is showing signs of wear. To address this issue, the City Council budgeted $340,000 for remodeling of the building. In order to contain costs and deliver the project under budget, this project is being executed as a multi-prime project, which means City staff is acting as the general contractor and issuing multiple contracts for separate phases of construction. The original scope of work involved removal of asbestos in the ceiling of the Council Chambers. However, during removal process, additional asbestos was discovered in other areas of the building, including in the lobby, and under existing carpet where old floor tiles were left. The total cost for the additional asbestos removal is $15,220. City Council is requested to approve the contract change order, accept work as completed, authorize full payment less 5% retention, and authorize release of retention payment within 35 days after recordation of project with Los Angeles County as complete for the City Council Chamber Renovation Project. Recommendation: 1) Review and approve a contract change order with ACT Inc. for asbestos removal as part of the City Council Chamber renovation; 2) Accept work as complete and authorize payment, less 5 % retention; 3) Authorize release of retention within 35 days after recordation of the project with the County; and 4) Authorize the City Manager to execute the Contract Change Order increasing the original contract amount from $24,000 to $39,220. H. PETTY CASH REPORT The City Council is requested to revie w, receive and file the Petty Cash Report. Recommendation: Receive and f ile. City Council Agenda October 1, 2013 Page 5 of 8 I. ADOPTION OF RESOLUTION NO. 13-4946 – APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 13-4946 authorizing the payment of bills. Recommendation: Adopt Resolution No. 13-4946. 8. UNFINISHED BUSINESS – None 9. NEW BUSINESS A. INTRODUCTION AND FIRST READING OF ORDINANCE NO. 13-980, AN AMENDMENT TO ARTICLE E (“SITE PLAN REVIEW AND CONGESTION MANAGEMENT”) OF CHAPTER 1 (“ZONING CODE”) OF TITLE 9 (“ZONING REGULATIONS”) OF THE TEMPLE CITY MUNICIPAL CODE TO CREATE A DISCRETIONARY SITE PLAN REVIEW PROCESS Currently all new construction in the City requires approval of a site plan review. The site plan review process is a ministerial process that requires planning staff to approve all projects that meet the City’s minimum development standards, which are contained in the City’s Zoning Code. This process does not allow for any public input or environmental review, regardless of the size of a project. Provided the proposed project meets minimum zoning and building requirements, staff has no authority to use its discretion to modify or condition projects to reduce impacts to, or ensure compatibility with, surrounding properties. This process was established with the incorporation of the City and has never been changed. The proposed ordinance will provide an opportunity for public input and environmental review to ensure that new development is compatible with the surrounding community. Additionally, the proposed ordinance will allow projects to be conditioned to reduce impacts to the environment and neighboring properties. Staff is requesting the City Council to introduce Ordinance No. 13-890 and schedule the second reading of the ordinance for October 15, 2013. Recommendation: Introduce Ordinance No. 13-980 for first reading by title only; waive further reading of Ordinance No. 13-980; and schedule the second reading of the Ordinance for October 15, 2013. 10. COMMUNIC ATIONS – None City Council Agenda October 1, 2013 Page 6 of 8 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 12. ACTIONS T AKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY 13. UPDATE FROM CITY MAN AGER 14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Rosemead Boulevard Improvement Project Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 6/3/2011 B. School District/City Standing Committee (Councilmember Chavez and Mayor Pro Tem Blum) – Formed 1/3/2012 C. City Code Review Standing Committee (Councilmember Chavez and Vizcarra) – Formed 11/6/2012 D. Strategic Planning Ad Hoc Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 4/2/2013 E. City Manager Perf ormance Goal Ad Hoc Committee (Mayor Pro Tem Blum and Mayor Sternquist) – Formed 4/16/2013 F. Civic Center Master Plan Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 5/13/2013 G. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee (Councilmember Vizcarra and Yu) – Formed 8/20/2013 H. Council Chamber Renovation Standing Committee (Councilmember Vizcarra and Mayor Sternquist) – Formed 8/20/2013 15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER’S REGULAR AGEND A A. COUNCILMEMBER CHAVEZ B. COUNCILMEMBER VIZCARRA C. COUNCILMEMBER YU City Council Agenda October 1, 2013 Page 7 of 8 D. MAYOR PRO TEM BLUM E. MAYOR STERNQUIST 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ – None B. COUNCILMEMBER VIZCARRA – None C. COUNCILMEMBER YU – None D. MAYOR PRO TEM BLUM – None E. MAYOR STERNQUIST – None 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 18. CLOSED SESSION Purpose: Conference with Real Property Negotiator Property: 5922 Primrose Avenue, Temple City, CA 91780 Authority: Government Code Section 54957.1(a)(1) Agency Negotiator: Jose Pulido, City Manager Owners Negotiator: Avedik, Aznine and Hagop Simonian Under Negotiation: Price and Terms of Site Acquisition or Lease Purpose: Employee Performance Evaluation Title: City Manager Authority: Government Code Section 54957 Representatives: Administrative Services Director 19. ADJOURNMENT NEXT REGULAR MEETING OF: CITY COUNCIL 7:30 P.M. OCTOBER 15, 2013 PLANNING COMMISSION 7:30 P.M. OCTOBER 17, 2013 PARKS & RECREATION COMMISSION 7:30 P.M. OCTOBER 16, 2013 City Council Agenda October 1, 2013 Page 8 of 8 PUBLIC SAFETY COMMISSION 7:30 P.M. OCTOBER 9, 2013 PUBLIC ARTS COMMISSION 7:00 P.M. NOVEMBER 6, 2013 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available for viewing on the City’s website at www.templecity.us and are on file in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for review during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Marilyn Bonus, Deputy City Clerk Signed and Posted: September 25, 2013 (6:00 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.