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HomeMy Public PortalAbout01) CC Agenda - 2013-11-05 Amended.pdfCITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING NOVEMBER 5, 2013 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFMAN AVENUE 1. CALL TO ORDER – Mayor Sternquist 2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist 3. INVOCATION 4. PLEDGE OF ALLEGIANCE 5. CEREMONIAL MATTERS – PRESENTATIONS A. CITY STRATEGIC PLAN INTRODUCTION B. SHERIFF’S MONTHLY UPDATE 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 20-minute period for comments on any subject with a 5-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGENDA ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under NEW BUSINESS. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. City Council Agenda November 5, 2013 Page 2 of 9 7. CONSENT CALEND AR All Consent Calendar items may be approved in a single motion as recommended unless removed for further discussion. If members of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this time. Recommendation: Approve Items A through M per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Regular Meeting of October 15, 2013; and 2) Minutes of the City Council Special Meeting of October 30, 2013. Recommendation: Approve. B. PLANNING COMMISSION ACTIONS – MEETING OF OCTOBER 17, 2013 The City Council is requested to review the Planning Commission actions of their meeting of October 17, 2013. Recommendation: Receive and file. C. PARKS AND RECREATION COMMISSION ACTIONS – MEETING OF OCTOBER 16, 2013 The City Council is requested to review the Parks and Recreation Commission actions of their meeting of October 16, 2013. Recommendation: Receive and file. D. PUBLIC ART COMMISSION ACTIONS – MEETING OF AUGUST 22, 2013 The City Council is requested to review the Public Arts Commission actions of their meeting of August 22, 2013. Recommendation: Receive and file. E. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF OCTOBER 9, 2013 The City Council is requested to review the Public Safety Commission City Council Agenda November 5, 2013 Page 3 of 9 actions of their meeting of October 9, 2013. Recommendation: Receive and file. F. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF OCTOBER 23, 2013 The City Council is requested to review the Public Safety Commission actions of their meeting of October 23, 2013. Recommendation: Receive and file. G. PETTY CASH REPORT The City Council is requested to revie w, receive and file the Petty Cash Report. Recommendation: Receive and f ile. H. ADOPTION OF RESOLUTION NO. 13-4950 APPROVING A COOLING CENTER ACTIVATION POLICY The California Office of Emergency Services (Cal OES) recognizes extreme heat as a public health concern. Typical summer temperatures in California result in 20 deaths on average per year. To address this potential disaster, the City activates its cooling center when temperatures reach 100 °F. Currently the City’s criteria to activate a cooling center are unwritten and community members are unaware when a cooling center will be opened. Staff is proposing a policy which utilizes a two-tier system that will provide thresholds for both air-temperature and heat index ratings that will initiate the activation of the City’s cooling center. The proposed policy designates the Live Oak Park Community Center as its cooling center. Consistent with City Council’s goal for the community’s health and safety, staff is recommending that the City Council adopt Resolution No. 13-4950, approving the Cooling Center Activation Policy. Recommendation: Adopt Resolution No. 13-4950 approving a Cooling Center Activation Policy for the City. I. APPROVAL OF CONTRACT CHANGE ORDER, ACCEPTANCE OF WORK AND AUTHORIZATION OF PAYMENT FOR CITY COUNCIL CHAMBERS RENOVATION CONTRACT BY R DEPENDABLE CONSTRUCTION, INC., CAPITAL IMPROVEMENT PROJECT (CIP) NO. P10-05 The Civic Center building was built in 1952 and is showing signs of wear. To City Council Agenda November 5, 2013 Page 4 of 9 address this issue, the City Council budgeted $340,000 for remodeling of the building. In order to contain costs and deliver the project under budget, this project is being executed as a multi-prime project, which means Transtech (City’s Engineering consultant) is acting as the general contractor and issuing multiple contracts for separate phases of construction. The original scope of work involved improvements within the Council Chambers and lobby area, new bathrooms in the lobby area for public use for compliance with current Building and ADA codes, and new ADA ramp at the east entrance, and a new ADA compliant door on the north west entry to Council Chambers. However, as a result of additional asbestos removals, the scope of service for R Dependable also changed. City Council is requested to approve the contract change order, accept work as completed, authorize full payment of $80,000 less 5% retention, and authorize release of retention payment within 35 days after recordation of project with Los Angeles County as complete for the City Council Chamber Renovation Project. Recommendation: 1) Review and approve a contract change order with R Dependable Construction, Inc. primarily for extending the work into areas where asbestos was found and into Emergency Operation Center Area as part of the City Council Chambers renovation; 2) Accept work as complete by R Dependable Construction Inc. as complete and authorize payment, less 5 % retention; 3) Authorize release of retention within 35 days after recordation of the project with the County; and 4) Authorize the City Manager to execute the Contract Change Order. J. APPROVAL OF AN ALTERNATE PLACEMENT OPTION FOR ROSEMEAD BOULEVARD TILE MOSAIC MURALS In collaboration with the City’s public art consultant and representatives of the Rosemead Boulevard Safety Enhancement and Beautification Project, staff has prepared four options for alternative placement of artist Queijan’s tile mosaic murals: 1) Adaptive Reuse of Concrete Directories; 2) Construction of Custom Walls; 3) Installation on the temple City Plaza Monument Sign (K-Mart Center); and 4) Reevaluate Mural Placement after Rosemead Project Completion. Staff and Public Arts Commission recommend Option 1, as the concrete City Council Agenda November 5, 2013 Page 5 of 9 directories are the only placement alternative that allows contextualization of the art walk theme, and is aesthetically uniform to other design elements of the corridor. Furthermore, the vertical orientation of directory signs resolves primary visibility issues, allowing for a pedestrian’s front face contact with artist Queijan’s delicate and detailed craftsmanship. Recommendation: Direct staff to implement Option 1, which adaptively reuses concrete directories (to be installed as part of the Rosemead Boulevard Safety Enhancements and Beautification Project) to accommodate the installation of four tile mosaic murals along Rosemead Boulevard. K. ADOPTION OF RESOLUTION NO. 13-4952 ADOPTING A REIMBURSEMENT POLICY FOR CITY COUNCILMEMBERS AND COMMISSIONERS Assembly Bill (AB) 1234 contains certain requirements and restriction on local agency practices relating to reimbursing local elected and appointed officials’ expenses. As part of a review of all City Administrative Policies, it has come to staff’s attention that the current Administrative Policy No. 3.00 regarding expense reimbursement is not in accordance with AB 1234. The primary concern is that the current policy allows for an advance payment to City Councilmembers or Commissioners for meals. It is staff’s understanding that providing an advance for meals (or a per diem) is not allowed and receipts must be provided for all reimbursements for meals. After conferring with the City Attorney’s office, it was determined that a revised reimbursement policy should be adopted by the City Council. Recommendation: Adopt Resolution No. 13-4952, adopting a reimbursement policy for City Councilmembers and Commissioners. L. FIRST QUARTER FINANCIAL STATUS REPORT In order to keep the City Council updated on the status of the City’s financial activities, on a quarterly basis for FY 2013-14, four sub reports are presented in the First Quarter Financial Status Report: 1) City Treasurer’s Report; 2) Revenue Summary Report; 3) Expenditure Summary Expenditure Report; and 4) Capital Improvement Financial Status Report. The City Council is requested to receive and file the First Quarter Financial Status Report. Recommendation: Receive and file. City Council Agenda November 5, 2013 Page 6 of 9 M. ADOPTION OF RESOLUTION NO. 13-4953 – APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 13-4953 authorizing the payment of bills. Recommendation: Adopt Resolution No. 13-4953. 8. UNFINISHED BUSINESS – None 9. NEW BUSINESS A. PUBLIC HEARING: INTRODUCTION AND FIRST READING OF ORDINANCE NO. 13-979, AMENDING ARTICLE E (“SITE PLAN REVIEW AND CONGESTION MANAGEMENT”) OF CHAPTER 1 (“ZONING CODE”) OF TITLE 9 (“ZONING REGULATIONS”) OF THE TEMPLE CITY MUNICIPAL CODE TO ESTABLISH LOW IMPACT DEVELOPMENT (LID) STANDARDS AND A GREEN STREETS POLICY As a participant of the Enhanced Watershed Management Program of the Upper Los Angeles River Watershed Group, Temple City must adopt a Low Impact Development (LID) ordinance and a streets policy to comply with the MS4 Permit (Municipal Separate Storm Sewer System Permit) requirement before the deadline. Noncompliance will subject the City to a fine of potentially up to $10,000 per day. The goal of requiring the implementation of LID Standards and Green Street policy are to provide source control of storm water as well as to reduce the amounts of pollutants in storm water and urban runoff. In light of the MS4 Permit mandate and the goals of the regional water board, staff proposes four categories for the implementation of LID in Temple City: 1) Exemption; 2) Residential LID Category; 3) Commercial/Industrial LID Category; and 4) Project covered by MS4 Permit applicability list. Presentation: Community Development Director Recommendation: Introduce Ordinance No. 13-979 for first reading by title only; waive further reading of Ordinance No. 13-979; and schedule the second reading of the Ordinance for November 19, 2013. B. PUBLIC HEARING: INTRODUCTION AND FIRST READING OF ORDINANCE NO. 13-980, AN AMENDMENT TO ARTICLE E (SITE PLAN REVIEW AND CONGESTION MANAGEMENT) OF CHAPTER 1 (“ZONING CODE”) OF TITLE 9 (“ZONING REGULATIONS”) OF THE TEMPLE CITY City Council Agenda November 5, 2013 Page 7 of 9 MUNICIPAL CODE TO CREATE A DISCRETIONARY SITE PLAN REVIEW PROCESS At the request of the City Council, staff is presenting two options in addition to the original proposed ordinance for the City Council to consider. Staff’s recommendation aims to balance the rights of property owners to improve their property with the design, privacy and notification concerns expressed by residents. In developing these options, staff looked at the types of projects that could be most impactful to the surrounding properties and determined that two story homes have a greater likelihood of causing privacy and design concerns than one story homes. The main purpose of amending the ordinance is because the current process does not allow for any public input, notification, or environmental review, regardless of the size of a project. Recommendation: Consider the three options proposed and selection Option 1 as recommended by staff; introduce Ordinance No. 13-980 for first reading by title only; waive further reading of Ordinance No. 13-980; and schedule the second reading of the Ordinance for November 19, 2013. 10. COMMUNICATIONS – None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 12. ACTIONS T AKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY 13. UPDATE FROM CITY MAN AGER 14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Rosemead Boulevard Improvement Project Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 6/3/2011 B. School District/City Standing Committee (Councilmember Chavez and Mayor Pro Tem Blum) – Formed 1/3/2012 C. City Code Review Standing Committee (Councilmember Chavez and Vizcarra) – Formed 11/6/2012 D. Strategic Planning Ad Hoc Committee City Council Agenda November 5, 2013 Page 8 of 9 (Councilmember Yu and Mayor Pro Tem Blum) – Formed 4/2/2013 E. City Manager Performance Goal Ad Hoc Committee (Mayor Pro Tem Blum and Mayor Sternquist) – Formed 4/16/2013 F. Civic Center Master Plan Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 5/13/2013 G. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee (Councilmember Vizcarra and Yu) – Formed 8/20/2013 H. Council Chamber Renovation Standing Committee (Councilmember Vizcarra and Mayor Sternquist) – Formed 8/20/2013 15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER’S REGULAR AGEND A A. COUNCILMEMBER CHAVEZ B. COUNCILMEMBER VIZCARRA C. COUNCILMEMBER YU D. MAYOR PRO TEM BLUM E. MAYOR STERNQUIST 1. AMENDMENT TO THE 2014 REORGANIZATION DATE FOR CITY COUNCIL – SELECTION OF MAYOR AND MAYOR PRO TEM 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ – $147.21 Incidentals and mileage reimbursement for the 18th Annual CA JPIA Risk Management Educational Forum: October 9-11, 2013. B. COUNCILMEMBER VIZCARRA – $56.94 meal and rental car reimbursement for the California Contract Cities 33rd Annual Fall Conference: October 4-6, 2013. C. COUNCILMEMBER YU – None D. MAYOR PRO TEM BLUM – None City Council Agenda November 5, 2013 Page 9 of 9 E. MAYOR STERNQUIST – $147.21 Incidentals and mileage reimbursement for the 18th Annual CA JPIA Risk Management Educational Forum: October 9-11, 2013. 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 18. CLOSED SESSION – None 19. ADJOURNMENT NEXT REGULAR MEETING OF: CITY COUNCIL 7:30 P.M. NOVEMBER 19, 2013 PLANNING COMMISSION 7:30 P.M. NOVEMBER 12, 2013 PARKS & RECREATION COMMISSION 7:30 P.M. NOVEMBER 20, 2013 PUBLIC SAFETY COMMISSION 7:30 P.M. NOVEMBER 13, 2013 PUBLIC ARTS COMMISSION 7:00 P.M. NOVEMBER 6, 2013 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available for viewing on the City’s website at www.templecity.us and are on file in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for review during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Marilyn Bonus, Deputy City Clerk Signed and Posted: October 30, 2013 (6:00 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.