HomeMy Public PortalAbout01) CC Agenda - 2013-11-05 Amended.pdfCITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING
NOVEMBER 5, 2013 – 7:30 P.M.
COUNCIL CHAMBERS – 5938 KAUFFMAN AVENUE
1. CALL TO ORDER – Mayor Sternquist
2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist
3. INVOCATION
4. PLEDGE OF ALLEGIANCE
5. CEREMONIAL MATTERS – PRESENTATIONS
A. CITY STRATEGIC PLAN INTRODUCTION
B. SHERIFF’S MONTHLY UPDATE
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
The City Council will now hear public comments regarding items not listed on
the agenda. The procedure to address the City Council is highlighted on the first
page of this agenda.
PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please
complete a Speaker Request Form, indicating the agenda item number and submit it to the City
Clerk. There will be a maximum 20-minute period for comments on any subject with a 5-minute
time limit on each speaker, unless waived by Council. You have the opportunity to address the
City Council at the following times:
• AGENDA ITEM: at the time the Council considers the agenda item;
• NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while
the City Council values your comments, pursuant to the Brown Act, the Council
cannot take action on any item not listed on the agenda; and
• PUBLIC HEARING: at the time for public hearings under NEW BUSINESS.
The listing of any item on the agenda includes the authority of the Council to take action on
such item and to approve, disapprove, or give direction on any item.
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November 5, 2013
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7. CONSENT CALEND AR
All Consent Calendar items may be approved in a single motion as
recommended unless removed for further discussion. If members of the City
Council or persons in the audience wish to discuss any matters listed on the
Consent Calendar, please address them at this time.
Recommendation: Approve Items A through M per recommendations.
A. APPROVAL OF MINUTES
The City Council is requested to review and approve:
1) Minutes of the City Council Regular Meeting of October 15, 2013; and
2) Minutes of the City Council Special Meeting of October 30, 2013.
Recommendation: Approve.
B. PLANNING COMMISSION ACTIONS – MEETING OF OCTOBER 17, 2013
The City Council is requested to review the Planning Commission actions of
their meeting of October 17, 2013.
Recommendation: Receive and file.
C. PARKS AND RECREATION COMMISSION ACTIONS – MEETING OF
OCTOBER 16, 2013
The City Council is requested to review the Parks and Recreation Commission
actions of their meeting of October 16, 2013.
Recommendation: Receive and file.
D. PUBLIC ART COMMISSION ACTIONS – MEETING OF AUGUST 22, 2013
The City Council is requested to review the Public Arts Commission actions
of their meeting of August 22, 2013.
Recommendation: Receive and file.
E. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF OCTOBER 9,
2013
The City Council is requested to review the Public Safety Commission
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November 5, 2013
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actions of their meeting of October 9, 2013.
Recommendation: Receive and file.
F. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF OCTOBER 23,
2013
The City Council is requested to review the Public Safety Commission
actions of their meeting of October 23, 2013.
Recommendation: Receive and file.
G. PETTY CASH REPORT
The City Council is requested to revie w, receive and file the Petty Cash
Report.
Recommendation: Receive and f ile.
H. ADOPTION OF RESOLUTION NO. 13-4950 APPROVING A COOLING
CENTER ACTIVATION POLICY
The California Office of Emergency Services (Cal OES) recognizes extreme
heat as a public health concern. Typical summer temperatures in California
result in 20 deaths on average per year. To address this potential disaster,
the City activates its cooling center when temperatures reach 100 °F.
Currently the City’s criteria to activate a cooling center are unwritten and
community members are unaware when a cooling center will be opened.
Staff is proposing a policy which utilizes a two-tier system that will provide
thresholds for both air-temperature and heat index ratings that will initiate the
activation of the City’s cooling center. The proposed policy designates the
Live Oak Park Community Center as its cooling center. Consistent with City
Council’s goal for the community’s health and safety, staff is recommending
that the City Council adopt Resolution No. 13-4950, approving the Cooling
Center Activation Policy.
Recommendation: Adopt Resolution No. 13-4950 approving a
Cooling Center Activation Policy for the City.
I. APPROVAL OF CONTRACT CHANGE ORDER, ACCEPTANCE OF WORK
AND AUTHORIZATION OF PAYMENT FOR CITY COUNCIL CHAMBERS
RENOVATION CONTRACT BY R DEPENDABLE CONSTRUCTION, INC.,
CAPITAL IMPROVEMENT PROJECT (CIP) NO. P10-05
The Civic Center building was built in 1952 and is showing signs of wear. To
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November 5, 2013
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address this issue, the City Council budgeted $340,000 for remodeling of the
building. In order to contain costs and deliver the project under budget, this
project is being executed as a multi-prime project, which means Transtech
(City’s Engineering consultant) is acting as the general contractor and issuing
multiple contracts for separate phases of construction.
The original scope of work involved improvements within the Council
Chambers and lobby area, new bathrooms in the lobby area for public use for
compliance with current Building and ADA codes, and new ADA ramp at the
east entrance, and a new ADA compliant door on the north west entry to
Council Chambers. However, as a result of additional asbestos removals, the
scope of service for R Dependable also changed.
City Council is requested to approve the contract change order, accept work
as completed, authorize full payment of $80,000 less 5% retention, and
authorize release of retention payment within 35 days after recordation of
project with Los Angeles County as complete for the City Council Chamber
Renovation Project.
Recommendation:
1) Review and approve a contract change order with R Dependable
Construction, Inc. primarily for extending the work into areas where
asbestos was found and into Emergency Operation Center Area as part
of the City Council Chambers renovation;
2) Accept work as complete by R Dependable Construction Inc. as
complete and authorize payment, less 5 % retention;
3) Authorize release of retention within 35 days after recordation of the
project with the County; and
4) Authorize the City Manager to execute the Contract Change Order.
J. APPROVAL OF AN ALTERNATE PLACEMENT OPTION FOR ROSEMEAD
BOULEVARD TILE MOSAIC MURALS
In collaboration with the City’s public art consultant and representatives of the
Rosemead Boulevard Safety Enhancement and Beautification Project, staff
has prepared four options for alternative placement of artist Queijan’s tile
mosaic murals: 1) Adaptive Reuse of Concrete Directories; 2) Construction of
Custom Walls; 3) Installation on the temple City Plaza Monument Sign (K-Mart
Center); and 4) Reevaluate Mural Placement after Rosemead Project
Completion.
Staff and Public Arts Commission recommend Option 1, as the concrete
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November 5, 2013
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directories are the only placement alternative that allows contextualization of
the art walk theme, and is aesthetically uniform to other design elements of the
corridor. Furthermore, the vertical orientation of directory signs resolves
primary visibility issues, allowing for a pedestrian’s front face contact with artist
Queijan’s delicate and detailed craftsmanship.
Recommendation: Direct staff to implement Option 1, which
adaptively reuses concrete directories (to be
installed as part of the Rosemead Boulevard
Safety Enhancements and Beautification
Project) to accommodate the installation of four
tile mosaic murals along Rosemead Boulevard.
K. ADOPTION OF RESOLUTION NO. 13-4952 ADOPTING A
REIMBURSEMENT POLICY FOR CITY COUNCILMEMBERS AND
COMMISSIONERS
Assembly Bill (AB) 1234 contains certain requirements and restriction on local
agency practices relating to reimbursing local elected and appointed officials’
expenses. As part of a review of all City Administrative Policies, it has come to
staff’s attention that the current Administrative Policy No. 3.00 regarding
expense reimbursement is not in accordance with AB 1234. The primary
concern is that the current policy allows for an advance payment to City
Councilmembers or Commissioners for meals. It is staff’s understanding that
providing an advance for meals (or a per diem) is not allowed and receipts
must be provided for all reimbursements for meals. After conferring with the
City Attorney’s office, it was determined that a revised reimbursement policy
should be adopted by the City Council.
Recommendation: Adopt Resolution No. 13-4952, adopting a
reimbursement policy for City Councilmembers
and Commissioners.
L. FIRST QUARTER FINANCIAL STATUS REPORT
In order to keep the City Council updated on the status of the City’s financial
activities, on a quarterly basis for FY 2013-14, four sub reports are presented
in the First Quarter Financial Status Report: 1) City Treasurer’s Report; 2)
Revenue Summary Report; 3) Expenditure Summary Expenditure Report; and
4) Capital Improvement Financial Status Report.
The City Council is requested to receive and file the First Quarter Financial
Status Report.
Recommendation: Receive and file.
City Council Agenda
November 5, 2013
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M. ADOPTION OF RESOLUTION NO. 13-4953 – APPROVAL OF PAYMENT
OF BILLS
The City Council is requested to adopt Resolution No. 13-4953 authorizing
the payment of bills.
Recommendation: Adopt Resolution No. 13-4953.
8. UNFINISHED BUSINESS – None
9. NEW BUSINESS
A. PUBLIC HEARING: INTRODUCTION AND FIRST READING OF
ORDINANCE NO. 13-979, AMENDING ARTICLE E (“SITE PLAN REVIEW
AND CONGESTION MANAGEMENT”) OF CHAPTER 1 (“ZONING CODE”)
OF TITLE 9 (“ZONING REGULATIONS”) OF THE TEMPLE CITY MUNICIPAL
CODE TO ESTABLISH LOW IMPACT DEVELOPMENT (LID) STANDARDS
AND A GREEN STREETS POLICY
As a participant of the Enhanced Watershed Management Program of the
Upper Los Angeles River Watershed Group, Temple City must adopt a Low
Impact Development (LID) ordinance and a streets policy to comply with the
MS4 Permit (Municipal Separate Storm Sewer System Permit) requirement
before the deadline. Noncompliance will subject the City to a fine of potentially
up to $10,000 per day.
The goal of requiring the implementation of LID Standards and Green Street
policy are to provide source control of storm water as well as to reduce the
amounts of pollutants in storm water and urban runoff. In light of the MS4
Permit mandate and the goals of the regional water board, staff proposes four
categories for the implementation of LID in Temple City: 1) Exemption; 2)
Residential LID Category; 3) Commercial/Industrial LID Category; and 4)
Project covered by MS4 Permit applicability list.
Presentation: Community Development Director
Recommendation: Introduce Ordinance No. 13-979 for first reading
by title only; waive further reading of Ordinance
No. 13-979; and schedule the second reading of
the Ordinance for November 19, 2013.
B. PUBLIC HEARING: INTRODUCTION AND FIRST READING OF
ORDINANCE NO. 13-980, AN AMENDMENT TO ARTICLE E (SITE PLAN
REVIEW AND CONGESTION MANAGEMENT) OF CHAPTER 1 (“ZONING
CODE”) OF TITLE 9 (“ZONING REGULATIONS”) OF THE TEMPLE CITY
City Council Agenda
November 5, 2013
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MUNICIPAL CODE TO CREATE A DISCRETIONARY SITE PLAN REVIEW
PROCESS
At the request of the City Council, staff is presenting two options in addition to
the original proposed ordinance for the City Council to consider. Staff’s
recommendation aims to balance the rights of property owners to improve their
property with the design, privacy and notification concerns expressed by
residents.
In developing these options, staff looked at the types of projects that could be
most impactful to the surrounding properties and determined that two story
homes have a greater likelihood of causing privacy and design concerns than
one story homes. The main purpose of amending the ordinance is because
the current process does not allow for any public input, notification, or
environmental review, regardless of the size of a project.
Recommendation: Consider the three options proposed and
selection Option 1 as recommended by staff;
introduce Ordinance No. 13-980 for first reading
by title only; waive further reading of Ordinance
No. 13-980; and schedule the second reading of
the Ordinance for November 19, 2013.
10. COMMUNICATIONS – None
11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY
REDEVELOPMENT AGENCY MEETING
12. ACTIONS T AKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE
CITY COMMUNITY REDEVELOPMENT AGENCY
13. UPDATE FROM CITY MAN AGER
14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE
MEETINGS
A. Rosemead Boulevard Improvement Project Standing Committee
(Councilmember Yu and Mayor Pro Tem Blum) – Formed 6/3/2011
B. School District/City Standing Committee
(Councilmember Chavez and Mayor Pro Tem Blum) – Formed 1/3/2012
C. City Code Review Standing Committee
(Councilmember Chavez and Vizcarra) – Formed 11/6/2012
D. Strategic Planning Ad Hoc Committee
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November 5, 2013
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(Councilmember Yu and Mayor Pro Tem Blum) – Formed 4/2/2013
E. City Manager Performance Goal Ad Hoc Committee
(Mayor Pro Tem Blum and Mayor Sternquist) – Formed 4/16/2013
F. Civic Center Master Plan Standing Committee
(Councilmember Yu and Mayor Pro Tem Blum) – Formed 5/13/2013
G. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee
(Councilmember Vizcarra and Yu) – Formed 8/20/2013
H. Council Chamber Renovation Standing Committee
(Councilmember Vizcarra and Mayor Sternquist) – Formed 8/20/2013
15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER’S REGULAR
AGEND A
A. COUNCILMEMBER CHAVEZ
B. COUNCILMEMBER VIZCARRA
C. COUNCILMEMBER YU
D. MAYOR PRO TEM BLUM
E. MAYOR STERNQUIST
1. AMENDMENT TO THE 2014 REORGANIZATION DATE FOR CITY
COUNCIL – SELECTION OF MAYOR AND MAYOR PRO TEM
16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF
CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE
EXPENDITURES
A. COUNCILMEMBER CHAVEZ – $147.21 Incidentals and mileage
reimbursement for the 18th Annual CA JPIA Risk Management Educational
Forum: October 9-11, 2013.
B. COUNCILMEMBER VIZCARRA – $56.94 meal and rental car reimbursement
for the California Contract Cities 33rd Annual Fall Conference: October 4-6,
2013.
C. COUNCILMEMBER YU – None
D. MAYOR PRO TEM BLUM – None
City Council Agenda
November 5, 2013
Page 9 of 9
E. MAYOR STERNQUIST – $147.21 Incidentals and mileage reimbursement for
the 18th Annual CA JPIA Risk Management Educational Forum: October 9-11,
2013.
17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A
The City Council will now hear additional public comments regarding items not
listed on the agenda. The procedure to address the City Council is highlighted
on the first page of this agenda.
18. CLOSED SESSION – None
19. ADJOURNMENT
NEXT REGULAR MEETING OF:
CITY COUNCIL 7:30 P.M. NOVEMBER 19, 2013
PLANNING COMMISSION 7:30 P.M. NOVEMBER 12, 2013
PARKS & RECREATION COMMISSION 7:30 P.M. NOVEMBER 20, 2013
PUBLIC SAFETY COMMISSION 7:30 P.M. NOVEMBER 13, 2013
PUBLIC ARTS COMMISSION 7:00 P.M. NOVEMBER 6, 2013
Notice: Staff reports or other written documentation relating to each item of
business of this Agenda are available for viewing on the City’s website at
www.templecity.us and are on file in the Office of the City Clerk located at City
Hall, 9701 Las Tunas Drive, Temple City, California, and available for review
during regular office hours.
I hereby certify under penalty of perjury under the laws of the State of California that
the foregoing agenda was posted on the Civic Center bulletin board not less than
72 hours prior to the meeting.
Marilyn Bonus, Deputy City Clerk
Signed and Posted: October 30, 2013 (6:00 p.m.)
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48
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