HomeMy Public PortalAbout2010-36 Authorizing and awarding contract with AshBritt, Inc re Disaster Recovery ServicesRESOLUTION NO. 2010-36
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING
AND AWARDING CONTRACT FOR DISASTER RECOVERY
SERVICES; AUTHORIZING THE VILLAGE MANAGER TO
EXECUTE THE CONTRACT FOR SUCH SERVICES;
PROVIDING FOR IMPLEMENTATION; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, on July 16, 2010, the Village of Key Biscayne ("Village") issued a Request for
Proposals for Disaster Recovery Services to select a contractor for the removal and disposal of
storm -generated debris within the Village; and
WHEREAS, in response to the Request for Proposals, the Village received four (4)
proposals, and
WHEREAS, the Village Manager has caused the four (4) proposals which were submitted
for the Project to be reviewed for the Village by the firm of Corzo Castella Carballo Thompson
Salman, P.A. ("C3TS"); and
WHEREAS, the Village Manager, utilizing the findings and recommendations of C3TS,
recommends the awarding of the contract for disaster recovery services to AshBritt, Inc.
("Contractor") as the lowest, responsible, responsive bidder, based on unit prices for basic services
in the total amount of $ 4,214.50; and
WHEREAS, the Village Council finds that it is in the best interest of the Village to authorize
and award the Contract for Disaster Recovery Services to AshBritt, Inc. and enter into a Contract in
substantially in the form attached hereto as Exhibit "A" (the "Agreement"), and proceed as indicated
in this Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE VILLAGE
OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted
and confirmed.
Section 2. Award of Contract for Disaster Recovery Services. That the award of the
contract for disaster recovery services to AshBritt, Inc. pursuant to the Request for Proposals is
approved.
Section 3. Agreement Approved.. That the Contract attached as Exhibit "A",
substantially in the form attached hereto, between the Contractor and the Village for Disaster
Recovery Services is hereby approved, and the Village Manager is hereby authorized to execute the
Agreement and related or necessary documentation on behalf of the Village, once approved as to
form and sufficiency by the Village Attorney.
Section 4. Implementation. That the Village Manager is hereby authorized to take any
and all action which is necessary to implement the purposes of this Resolution.
Section 5. Effective Date. That this Resolution shall be effective immediately upon
adoption hereof.
PASSED AND ADOPTED this 7th day of September, 2010.
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CONCHITA H. ALVAREZ, MMC, VILLAGE CL
APPROVED AS TO FORM AND LEGAL SUFFI
VILLAGE AT
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MAYOR ROBERT L. VERNON
CONTRACT
DISASTER RECOVERY SERVICES
THIS CONTRACT ("Contract") is made this day o , 2011
by and between the Village of Key Biscayne, a Florida municip I cor ration (the
"Village") and ASHBRITT, INC., a Florida corporation (the "Contractor").
The parties, for the consideration provided for below, mutually agree as follows:
1.0 SCOPE OF WORK.
1.1 General Scope of Work
The Contractor shall meet the requirements and perform the work and
services identified in the Request for Proposal for Disaster Recovery
Services dated July 6, 2010 (the "RFP") issued by the Village, the
Contractor's Proposal dated , 2010 (the `Proposal") attached
hereto and made a part hereof as Exhibit "A," the Scope of Services for
Emergency Debris Removal — Natural Disaster — Cut and Toss provided
by the Florida Department of Transportation attached hereto a made a
part hereof as Exhibit "B", the Scope of Services for Emergency Debris
Removal — Natural Disaster — Debris Removal provided by the Florida
Department of Transportation attached hereto a made a part hereof as
Exhibit "C," the Detailed Specifications of the RFP attached hereto a
made a part hereof as Exhibit "D," FHWA Form 1273, Required Contract
Provisions Federal -Aid Construction Contracts, attached hereto and made
a part hereof as Exhibit "E" (collectively, the "Work").
2.0 COMPENSATION/PAYMENT.
2.1 Contractor shall provide the Village with an invoice on a monthly
basis within ten (10) days of the end of each month stating the services
provided in the preceding month.
2.2 The Village shall make payment on said invoices of approved
amounts due, as required under the Florida Prompt Payment Act. No
payments shall be due or payable for Work not performed or materials not
furnished. If there is a dispute with regard to an invoice, the Village may
withhold payment until all requested supporting materials are received
from Contractor and the dispute is resolved.
2.3 The Contractor shall be compensated based upon the rates and
fees schedules as set forth in Exhibit "F" attached hereto and made part
hereof (the "Disaster Recovery Services Fee and Price Sheet").
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3.0 TERM. This Contract shall be effective upon execution by both parties
and shall continue for a term of three (3) years. At its sole discretion, the
Village shall have an option to renew this Contract upon the same terms
and conditions for up to two (2) additional one (1) year extensions (the
"Renewal Option"). This Renewal Option may be exercised at the sole
discretion of the Village Manager. Such extension shall be effective upon
receipt of a written notice from the Village Manager to the Contractor
received no later than 30 days prior to the date of termination.
4.0 NON -WAIVER. The approval, and/or acceptance of any part of the Work
by the Village shall not operate as a waiver by the Village of any other
terms and conditions of the Contract.
5.0 PROTECTION OF PROPERTY AND THE PUBLIC. The Contractor shall
continuously maintain adequate protection of all his Work from damage
and shall protect public and private property from injury or loss arising in
connection with this Contract as follows:
5.1 The Contractor shall take all necessary precautions for the safety of
employees in the performance of the Work on, about or adjacent to the
premises, and shall comply with all applicable provisions of Federal, State,
and local laws, including, but not limited to, the requirements of the Florida
Department of Transportation (FDOT), the Federal Highway
Administration (FHWA), the Occupational Safety and Health Act of 1970,
and amendments thereto, the Construction Safety Act of 1969, and
amendments thereto, and building codes to prevent accidents or injury to
persons on, about or adjacent to the premises where the Work is being
performed.
5.2 The Contractor shall erect and properly maintain at all times, all
necessary safeguards, including sufficient lights and danger signals on or
near the Work.
5.3 The Contractor shall be completely responsible for, and shall
replace and make good all loss, injury, or damage to any property.
6.0 INDEMNIFICATION.
6.1 The Contractor shall indemnify and hold harmless the Village, its
officers, agents and employees, from and against all liability, claims,
damages, losses and expenses, including reasonable attorney's fees and
costs at both trial an appellate levels, arising out of or resulting from the
performance of Work under this Contract, caused by any act or omission
of the Contractor or anyone directly or indirectly employed by Contractor
or anyone for whose acts Contractor may be responsible or liable.
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6.2 This indemnification obligation shall survive the termination of this
Contract.
6.3 The Contractor shall defend the Village or provide for such defense,
at the Village's option.
6.4 The Contractor shall be held responsible for any violation of laws,
rules, regulations or ordinances affecting in any way the conduct of all
persons engaged in or the materials or methods used by him, on the
Work. Contractor shall give all notices and comply with all laws,
ordinances, rules, regulations and orders of any public authority bearing
on the performance of the Work under this Contract. Contractor shall
secure all permits, fees, licenses, and inspections necessary for the
execution of the Work, and upon termination of this Contract for any
reason, Contractor shall transfer such permits, if any, and if allowed by
law, to the Village.
7.0 CONTRACT DOCUMENTS. The following documents shall, by this
reference, be considered part of this Contract:
Instructions to Proposers;
Proposal requirements;
Proposal Form;
All Addendums;
FDOT Scope of Services — Emergency Debris Removal — Natural
Disaster — Cut and Toss;
FDOT Scope of Services - Emergency Debris Removal — Natural
Disaster — Debris Removal;
Detailed Specifications;
Qualification Statement;
Public Entity Crime Form;
Insurance Certificates;
Anti -Kickback Affidavit;
Non -Collusive Affidavit;
Drug -Free Workplace;
Certified Corporate Statement;
Disaster Recovery Services Fee and Price Sheet; and
Documentation Requirements for FHWA-ER & FEMA
Reimbursement (Contract Work) attached as Exhibit "G".
8.0 CONTRACTOR'S EMPLOYEES.
8.1 The Contractor shall have at all times an English speaking,
competent supervisor on site who thoroughly understands the Work, who
shall, as the Contractor's agent, supervise, direct and otherwise conduct
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the Work. Contractor's employees shall serve the public in a courteous,
helpful, and impartial manner.
8.2 Contractor's employees shall wear an identification badge or card
that provides proper identification of both the Contractor's company and
the name of the employee, as approved by the Village Manager or his/her
designee.
8.3 Contractor shall, upon receipt of a written request from the Village
Manager, immediately exclude any employee of Contractor from providing
Work under this Agreement.
8.4 The Work contemplated in this Contract is on public property,
accordingly no alcoholic beverages shall be allowed.
9.0 VEHICLES AND EQUIPMENT. Contractor shall have on hand at all
times and in good working order such vehicles, machinery, tools,
accessories, and other items necessary to perform the Work under this
Contract. All vehicles used by Contractor to provide services under this
Contract shall contain proper identification of the name of Contractor
(which may be an adhesive sticker), cubic yardage of the vehicle and the
number of the vehicle legible by the public. The Village may require the
repair or replacement of equipment as reasonably necessary.
10.0 INSURANCE. Contractor shall secure and maintain throughout the
duration of this Contract, insurance of such type and in such amounts
necessary to protect its interest and the interest of the Village against
hazards or risks of loss, as required by the Village, and at a minimum as
specified below. The underwriter of such insurance shall be qualified to do
business in Florida, be rated AB or better, and have agents upon whom
service of process may be made in the State of Florida. The insurance
coverage shall be primary insurance with respect to the Village, its
officials, employees, agents and volunteers. Any insurance maintained by
the Village shall be in excess of the Contractor's insurance and shall not
contribute to the Contractor's insurance. The insurance coverages shall
include a minimum of:
10.1 Worker's Compensation and Employer's Liability Insurance:
Coverage to apply for all employees for statutory limits as required by
applicable State and Federal laws. The policy must include Employer's
Liability with minimum limits of $500,000.00 each accident.
10.2 Comprehensive Automobile and Vehicle Liability Insurance:
This insurance shall be written in comprehensive form and shall protect
the Contractor and the Village against claims for injuries to members of
the public and/or damages to property of others arising from the
Contractor's use of motor vehicles or any other equipment and shall cover
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operation with respect to onsite and offsite operations and insurance
coverage shall extend to any motor vehicles or other equipment
irrespective of whether the same is owned, non -owned, or hired. The limit
of liability shall not be less than $300,000.00 per occurrence, combined
single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive that the latest
edition of the Business Automobile Liability Policy, without restrictive
endorsement, as filed by the Insurance Services Office.
10.3 Commercial General Liability. This insurance shall be written in
comprehensive form and shall protect the Contractor and the Village
against claims arising from injuries to members of the public or damage to
property of others arising out of any act or omission to act of the
Contractor or any of its agents, employees, or subcontractors. The limit of
liability shall not be less than $1,000,000.00 per occurrence, combined
single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest
edition of the Commercial General Liability Policy, without restrictive
endorsements, as filed by the Insurance Services Office, and must
include: (1) Premises and/or Operations; (2) Independent contractors and
Products and/or completed Operations; (3) Broad Form Property Damage,
Personal Injury and a Contractual Liability Endorsement, including any
hold harmless and/or indemnification agreement.
10.4 Certificate of Insurance. Contractor shall provide the Village
Manager with Certificates of Insurance for all required policies. The
Certificates of Insurance shall not only name the types of policy(ies)
provided, but also shall refer specifically to this Contract and shall state
that such insurance is as required by this Contract. The Village reserves
the right to require the Contractor to provide a certified copy of such
policies, upon written request by the Village. If a policy is due to expire
prior to the completion of the services, renewal Certificates of Insurance or
policies shall be furnished thirty (30) calendar days prior to the date of
their policy expiration. Each policy certificate shall be endorsed with a
provision that not less than thirty (30) calendar days' written notice shall
be provided to the Village before any policy or coverage is cancelled or
restricted. Acceptance of the Certificate(s) is subject to approval of the
Village Manager.
10.5 Additional Insured. The Village is to be specifically included as
an Additional Insured for the liability of the Village resulting from
operations performed by or on behalf of Contractor in performance of this
Contract. Contractor's insurance, including that applicable to the Village
as an Additional Insured, shall apply on a primary basis and any other
insurance maintained by the Village shall be in excess of and shall not
contribute to Contractor's insurance. Contractor's insurance shall contain
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a severability of interest provision providing that, except with respect to the
total limits of liability, the insurance shall apply to each Insured or
Additional Insured in the same manner as if separate policies had been
issued to each.
10.6 All deductibles or self -insured retentions must be declared to and
be approved by the Village Manager. The Contractor shall be responsible
for the payment of any deductible or self -insured retentions in the event of
any claim.
11.0 ASSIGNMENT AND AMENDMENT. No assignment by the Contractor of
this Contract or any part of it, or any monies due or to become due, shall
be made, nor shall the Contractor hire a subcontractor to perform its
duties under this Contract without prior written approval of the Village.
This Contract may only be amended, by the parties, with the same
formalities as this Agreement.
12.0 TERMINATION.
12.1 Either party may terminate this Contract without cause upon 90
days written notice to the other party
12.2 Upon notice of such termination, the Village shall determine the
amounts due to the Contractor for Work performed up to the date of
termination. The Contractor shall not be entitled to payment of any lost
profits or for Work performed after the date of termination.
12.3 After receipt of a notice of termination, and except as otherwise
directed, the Contractor shall stop all Work under this Contract, and shall
do so on the date specified in the notice of termination.
12.4 The Village may terminate this Contract upon five (5) days written
notice if the Contractor defaults on any material term of this Agreement.
The Village may also terminate this Contract upon such notice as the
Village Manger deems appropriate under the circumstances in the event
that the Village Manager determines that termination in necessary to
protect the public health, safety or welfare.
13.0 GOVERNING LAW. This Agreement shall be construed in accordance
with and governed by the laws of the State of Florida. Venue for any
litigation arising out of this Agreement shall be proper exclusively in
Miami -Dade County, Florida.
14.0 ATTORNEY'S FEES. In the event either party to this Contract is required
to retain legal counsel to enforce any of its rights under this Contract, the
prevailing party shall be entitled to recover its reasonable attorney's fees
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and costs from the non -prevailing party together with court costs incurred
in any litigation at any trial and appellate proceedings.
15.0 ACCESS TO PUBLIC RECORDS. The Contractor shall comply with the
applicable provisions of Chapter 119, Florida Statutes. The Village shall
have the right to immediately terminate this Contract for the refusal by the
Contractor to comply with Chapter 119, Florida Statutes. The Contractor
shall retain all records associated with this Contract for a period of three
(3) years from the date of termination.
16.0 INSPECTION AND AUDIT. During the term of this Contract and for three
(3) years from the date of termination, the Contractor shall allow Village
representatives access during reasonable business hours to Contractor's
and Subcontractor's records related to this Contract for the purposes of
inspection or audit of such records. If upon audit of such records, the
Village determines the Contractor was paid for services not performed,
upon receipt of written demand by the Village, the Contractor shall remit
such payments to the Village.
17.0 SEVERABILITY. If a term, provision, covenant, contract or condition of
this Contract is held to be void, invalid, or unenforceable, the same shall
not affect any other portion of this Contract and the remainder shall be
effective as though every term, provision, covenant, contract or condition
had not been contained herein.
18.0 WAIVER OF JURY TRIAL. The parties irrevocably, knowingly agree to
waive their rights to a trial by jury in any action to enforce the terms or
conditions of this Contract.
19.0 COUNTERPARTS. This contract may be signed in one or more
counterparts, each of which when executed shall be deemed an original
and together shall constitute one and the same instrument.
20.0 INDEPENDENT CONTRACTOR. It is expressly agreed and understood
that the Contractor shall be in all respects an independent contractor, and
that Contractor is in no respect an agent, servant or employee of the
Village. Accordingly, Contractor shall not attain, nor be entitled to, any
rights or benefits of the Village, nor any rights generally afforded classified
or unclassified employees. Contractor further understands that Florida
Worker's Compensation benefits available to employees of the Village are
not available to Contractor, and agrees to provide worker's compensation
insurance as required by applicable law for any employee or agent of
Contractor rendering services to the Village under this Contract.
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All employees and subcontractors of the Contractor shall be considered to
be, at all times, the sole employees or contractors of Contractor, under its
sole discretion and not an employee, contractor or agent of the Village.
21.0 ACCIDENT PREVENTION AND REGULATIONS. Precautions shall be
exercised at all times for the protection of persons and property. The
Contractor and subcontractors shall conform to all OSHA, Federal, State,
County and Village regulations while performing Work under the terms
and conditions of this Contract. Any fines levied by the above -mentioned
authorities, because of inadequacies to comply with these requirements,
shall be borne solely by Contractor responsible for same.
22.0 BACKGROUND CHECKS. At the request of the Village, the Contractor
may be required to conduct background checks on its employees and
subcontractor employees involved in the performance of this Contract.
23.0 CODE OF ETHICS. Contractor warrants and represents that its
employees will abide by all applicable Conflict of Interest and Code of
Ethics Ordinances set forth in the Village Code and Section 2-11.1 of the
Miami -Dade County Code, as these codes may be amended from time to
time.
24.0 COMPLIANCE WITH LAWS. The Contractor shall comply with all
applicable laws, ordinances, rules, regulations, and lawful orders of public
authorities in carrying out Work under this Contract, and in particular shall
obtain all permits from all jurisdictional agencies to perform the Work
under this Contract.
Contractor shall be held responsible for any violation of laws, rules,
regulations or ordinances affecting in any way the conduct of all persons
engaged in or the materials or methods used by him, on the Work.
Contractor shall give all notices and comply with all laws, ordinances,
rules, regulations and orders of any public authority bearing on the
performance of the Work under this Contract. Contractor shall secure all
permits, fees, licenses, and inspections necessary for the execution of the
Work, and upon termination of this Contract for any reason, Contractor
shall transfer such permits, if any, and if allowed by law, to the Village.
25.0 POLICY OF NON-DISCRIMINATION. The Contractor shall comply with
all federal, state and local laws and ordinances applicable to the Work or
payment for Work and shall not discriminate on the grounds of race, color,
religion, sex, age, marital status, national origin, physical or mental
disability in the performance of work under this Contract.
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26.0 NOTICES. Whenever any party is required to give or deliver any notice
to any other party, or desires to do so, such notices shall be sent via
certified mail or hand delivery to:
Village:
Village of Key Biscayne
88 West McIntyre Street
Village of Key Biscayne, FL 33149
Attention: Village Manager
With a copy to:
Village Attorney
Weiss Serota Helfman Pastoriza Cole & Boniske, P.L.
2525 Ponce de Leon Blvd., Suite 700
Coral Gables, Florida 33134
Contractor:
ASHBRITT, INC.
480 S. Andrews Avenue
Suite 103
Pompano Beach, Florida 33069
Attention:
With a copy to:
27.0 ENTIRE AGREEMENT/MODIFICATION/AMENDMENT.
27.1 This Contract contains the entire agreement of the parties and
supercedes any prior oral or written representations. No representations
were made or relied upon by either party, other than those that are
expressly set forth herein.
27.2 No agent, employee, or other representative of either party is
empowered to modify or amend the terms of this Contract, unless
executed with the same formality as this document.
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27.3 Contractor represents that it is an entity validly existing and in good
standing under the laws of Florida. The execution, delivery and
performance of this Contract by Contractor have been duly authorized,
and this Contract is binding on Contractor and enforceable against
Contractor in accordance with its terms. No consent of any other person
or entity to such execution, delivery and performance is required.
28.0 OWNERSHIP AND ACCESS TO RECORDS AND AUDITS.
28.1 Contractor acknowledges that all inventions, innovations,
improvements, developments, methods, designs, analyses, drawings,
reports and all similar or related information (whether patentable or not)
which relate to the Work provided to the Village which are conceived,
developed or made by Contractor during the term of this Contract ("Work
Product") belong to the Village. Contractor shall promptly disclose such
Work Product to the Village and perform all actions reasonably requested
by the Village (whether during or after the term of this Contract) to
establish and confirm such ownership (including, without limitation,
assignments, powers of attorney and other instruments).
28.2 All records, books, documents, maps, data, deliverables, papers
and financial information (the "Records") that result from the Contractor
providing the Work to the Village under this Contract shall be the property
of the Village.
28.3 The Village Manager or his designee shall, during the term of this
Contract and for a period of three (3) years from the date of termination of
this Contract, have access to and the right to examine and audit any
Records of the Contractor involving transactions related to this Contract.
28.4 The Village may cancel and terminate this Contract immediately for
refusal by the Contractor to allow access by the Village Manager or his
designee to any Records pertaining to work performed under this Contract
that are subject to the provisions of Chapter 119, Florida Statutes.
29.0 NONASSIGNABILITY. This Contract shall not be assignable by
Contractor unless such assignment is first approved by the Village
Manager. The Village is relying upon the apparent qualifications and
expertise of the Contractor, and such firm's familiarity with the Village's
area, circumstances and desires.
30.0 WAIVER. The failure of either party to this Contract to object to or to take
affirmative action with respect to any conduct of the other which is in
violation of the terms of this Contract shall not be construed as a waiver of
the violation or breach, or of any future violation, breach or wrongful
conduct.
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31.0 SURVIVAL OF PROVISIONS. Any terms or conditions of either this
Contract that require acts beyond the date of the term of the Contract,
shall survive termination of the Contract, shall remain in full force and
effect unless and until the terms or conditions are completed and shall be
fully enforceable by either party.
32.0 PROHIBITION OF CONTINGENCY FEES. The Contractor warrants that
it has not employed or retained any company or person, other than a bona
fide employee working solely for the Contractor, to solicit or secure this
Contract, and that it has not paid or agreed to pay any person(s),
company, corporation, individual or firm, other than a bona fide employee
working solely for the Contractor, any fee, commission, percentage, gift, or
any other consideration, contingent upon or resulting from the award or
making of this Contract.
33.0 PUBLIC ENTITY CRIMES AFFIDAVIT. Contractor shall comply with
Section 287.133, Florida Statutes (Public Entity Crimes Statute),
notification of which is hereby incorporated herein by reference, including
execution of any required affidavit.
[REMAINDER OF PAGE LEFT BLANK, SIGNGATURE PAGE TO FOLLOW]
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IN WITNESS WHEREOF the parties hereto have executed this Contract
on the day and date first above written.
Attest:
onchita H. Alvarez,
Village Clerk
VILLAGE OF KEY BISCAYNE, a
Florida municipal corporation
h6/ By
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY:
,7::-.'i
By '' �'
Village Attorney
aro "Chip" Igles
Village Manager
Signed, sealed and witnessed in the CONTRACTOR:
presence of:
int Name:
Print Name:, l 2 k 00,1,A.,./f......
ASHBRITT, IN
corporation /,
/
By:
Name.
Title: G. G. G.
a Florida
(*) In the event that the Contractor is a corporation, there shall be attached to
each counterpart a certified copy of a Resolution of the Board of the corporation,
authorizing the officer who signs the Contract to do so in its behalf.
K:\DOGS\0103\001 \310823503. DOC
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EXHIBIT 'A'
CONTRACTOR'S PROPOSAL
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EXHIBIT 1
PROPOSAL FORM
DISASTER RECOVERY SERVICES
Proposal of AshBritt, Inc.
(name)
480 S. Andrews Ave., Suite 103, Pompano Beach, FL 33069
(address)
to furnish all materials, equipment, and labor and to perform all work in accordance with
the Contract Documents for:
"Disaster Recovery Services"
TO: Village of Key Biscayne
88 West McIntyre Street, Suite 220
Key Biscayne, FL 33149
Attention: Village Clerk
The undersigned, as Proposer, hereby declares that the only person or persons
interested in the proposal, as principal or principals, is or are named herein and that no
other person than herein mentioned has any interests in the Proposal of the contract to
which the Work pertains; that this Proposal is made without connection or arrangement
with any other person, company, or parties making Bids or Proposals and that the
Proposal is in all respects fair and made in good faith without collusion or fraud.
The Proposer further declares that he has examined the geographic location and sites
of the Work; that he has made sufficient investigations to fully satisfy himself that such
sites are suitable for this Work; and he assumes full responsibility therefore; that he has
examined the specifications for the Work and from his own experience or from
professional advice that the specifications are sufficient for the Work to be done and he
has examined the RFP, including the Instructions to Proposers, Proposal Requirements,
Scope of Services, Contract, Detailed Specifications, Qualification Statement, Public
Entity Crime Form and Insurance requirements and he has read al! Addenda prior to the
opening of Proposals, and that he has satisfied himself fully, relative to all matters and
conditions with respect to the Work to which this Proposal pertains.
The Proposer further proposes and agrees to comply in all respects with the time limits
for commencement and completion of the Work as stated in the Contract.
The Proposer agrees to execute a Contract and furnish the executed contract,
insurance certificates, and other required information to the Village within ten (10) ten
calendar days of receipt of written notice of the award of contract. Failure on the part of
the Proposer to timely comply with this provision shall give Village all rights and
remedies set forth in the RFP.
The Proposer agrees to accept as full compensation the unit prices the Proposer
specifies in Attachment B to the RFP.
The Proposer Form and a completed Attachment B is presented to assist the Village in
evaluating the Proposal.
It is understood that the unit prices quoted or established for a particular item are to be
used for computing the amount to be paid to the Contractor, based on the Work actually
performed as determined by the Contract and the Village.
In no event shall Village be obligated to pay for work not performed or materials not
furnished.
Proposer's Occupational License No. 07-00043182 (Pompano Beach)
WITNESSES:
PROPO E
By:
S.
Na
Titi •
`nature of Authorized Agent
: John W. Noble
Chief Operating Officer
(SEAL)
[THIS SPACE INTENTIONALLY LEFT BLANK]
EXHIBIT "B"
FHWA/FDOT SCOPE OF SERVICES
EMERGENCY DEBRIS REMOVAL - NATURAL DISASTER -- CUT AND
TOSS
1.0 GENERAL
This statement of work describes and defines the services which are required for the execution of
Natural Disaster -related emergency debris removal (cut and toss) from Federal Aid Highway
segments, State, local and private roadways within the Florida Department of Transportation
(Department), District Miami -Dade County. The contractor shall provide all services described
herein and any other services required to complete the project. Activities include field operations
and debris management - All debris removal and management services shall be in accordance with
all applicable federal and state laws, and environmental regulations. Roads will be identified by
the Department and direction given to the Contractor for roads and limits for which the Contractor
will be responsible for within each County assigned. The Department reserves the right to add or
delete roadway segments at the direction of the Engineer at no additional cost to the Department.
The Department, at its sole discretion, may elect to perform work with in-house forces or
additional contract forces.
Proper documentation, as required by Federal Highway Administration (FHWA), Federal
Emergency Management Agency (FEMA) or other federal natural disaster response agency shall
be provided for all debris removal operations to ensure reimbursement to the Department from the
appropriate federal agency. While this contract scope provides for debris removal (Cut and Toss)
work off the state road system, any work off the State Road System must be authorized by the
Department.
The Department will not provide price adjustments for cost increases or decreases in the price of
fuel.
The prime contractor is required to perform at least 30% of the work with its own forces.
The Department's Specifications for Road and Bridge Construction and other applicable
Department Design Indexes and Construction Standards are made part of this contract by
reference and are applicable when bidding on and when performing work under this contract.
In cases of discrepancy between this scope and the specifications, the scope will take precedence.
Within five days after commencement of any services pursuant to this Contract and at all times
during the term hereof, including renewals and extensions, if required, the Vendor will supply to
the Department and keep in force a bond provided by a surety authorized to do business in the
State of Florida, payable to the Department/Village and conditioned for the prompt payment of all
persons furnishing labor, materials, equipment, and supplies therefore.
The work will begin upon written authorization by the Department/Village. No guarantee of
minimum or maximum amounts per bid item is made by the Department under this Contract.
In the event that the natural disaster impacts another District of the Department, the terms and
conditions of this contract may apply to work in the affected District, with the concurrence of both
parties.
The Department, at its sole discretion, may award one or more contracts based on the bids
received and the impact of natural disasters encountered. If more than one award is made, such
14
award will be to the lowest bidder, then to the next lowest bidder(s) based on availability of the
bidders and the bidder's ability to satisfy the needs of the Department at the time contacted.
2.0 SERVICES TO BE PROVIDED BY THE CONTRACTOR
Field Operations
The following listed services shall be performed by the Contractor in the presence of the
Department, District Miami -Dade County personnel or their designated representative:
• Provide equipment, labor, and materials necessary to perform "cut and toss" for clearing
of the pavement area of the roadways as directed. "Cut and toss" is defined as cutting
and/or pushing the debris off of the roadway sufficiently to allow safe vehicular traffic on
all lanes. The services include, but are not limited to, cutting and removing vegetative
debris and other debris to a point two feet beyond the curb and gutter section or to a point
two feet beyond the edge of pavement (i.e. 2 feet beyond the paved shoulder or edge of
turn lane (s) whichever is further) and vertical clearance of 16 feet as needed.
• Provide traffic control (day and/or night) using current Department Design Standards.
• Ensure all contractor and subcontractor personnel have and utilize personal protective
safety gear in accordance with OSHA requirements and company safety policies.
• Coordinate with utility companies, as required, to permit safe removal of debris.
• With each invoice submit a Certification Disbursement of Previous Periodic Payment to
Subcontractors (form 700-010-38) and the amount paid to all subcontractors performing
work under this contract to date.
• Provide adequate crews depending on the severity of the disaster or event and pursuant to
the Notice to Proceed. These crews shall not be committed to more than one "cut and
toss" contract for the Department at any point in time.
3.0 SERVICES TO BE PROVIDED BY DEPARTMENT OR ITS DESIGNATED
REPRESENTATIVE
Field Operations
• Identify and evaluate the scope of the post -disaster debris problem.
• Provide inspection for all contractor operations.
• Provide field inspectors in sufficient numbers to adequately monitor all field operations.
Such work will not exceed limits defined by FHWA eligibility criteria. The number of
inspectors per crew shall vary based on need.
• Identify and prioritize removal from Federal Aid Highway segments, State, local and
private roadways within the Florida Department of Transportation (Department), District
Miami -Dade County. Prioritization of debris "cut and toss" will be based on a "sector
approach" (as opposed to site to site). Once priorities are established, crews are required
to complete entire sectors or corridors prior to moving on to other areas. No streets
should be bypassed based on quantity of debris alone unless directed by the Departments
Engineer.
• Ensure that all field crews are outfitted with required safety gear. Contractor is
responsible for its crews' safety.
4.0 PAYMENT
15
" P a y m e n t w i l l b e m a d e i n a c c o r d a n c e w i t h t h e F e e R a t e s s h o w n o n E x h i b i t C . S u c h
p a y m e n t w i l l b e f u l l a n d c o m p l e t e p a y m e n t f o r a l l w o r k p e r f o r m e d , e x c e p t f o r t r a v e l t o
a n o t h e r D i s t r i c t a s s e t f o r t h b e l o w . T h e c o n t r a c t o r s h a l l p r o v i d e a l l r e q u i r e d f i n a l r e l e a s e s
o f l i e n s a n d a f f i d a v i t s f r o m s u b c o n t r a c t o r s .
" T h e c o n t r a c t o r m a y b e p a i d f o r p r e - p o s i t i o n i n g a s s e t f o r t h i n E x h i b i t C w i t h i n t h e
D i s t r i c t , i f r e q u e s t e d , a n d t h e i m p a c t o f a n a t u r a l d i s a s t e r d o e s n o t m a t e r i a l i z e . T h i s w i l l
b e a n o - b i d i t e m a n d t h e a m o u n t w i l l b e e s t a b l i s h e d b y t h e D e p a r t m e n t .
" I f m u t u a l l y a g r e e d , t h e C o n t r a c t o r m a y b e r e q u e s t e d t o w o r k i n a n o t h e r D i s t r i c t a f f e c t e d
b y t h e n a t u r a l d i s a s t e r . I n t h a t e v e n t , t h e C o n t r a c t o r w i l l b e p a i d f o r t h a t w o r k i n
a c c o r d a n c e w i t h E x h i b i t C a n d a d d i t i o n a l p a y m e n t w i l l b e m a d e f o r t r a v e l . T r a v e l w i l l b e
r e i m b u r s e d i n a c c o r d a n c e w i t h S e c t i o n 1 1 2 . 0 6 1 , F l o r i d a S t a t u t e s .
" T h e b i d i t e m s l i s t e d i n E x h i b i t C i n c l u d e c o m p e n s a t i o n f o r a l l w o r k r e q u i r e d i n S e c t i o n s
1 . 0 a n d 2 . 0 .
FEE RATES
FOR
EMERGENCY DEBRIS REMOVAL — NATURAL DISASTER -- CUT AND TOSS
Pre -Positioning (per crew)(per day) do not bid PCPD*
*Pay starts when contractor's crews arrive at site.
Phase I — Cut and Toss of debris from roadway
A. Rubber Tire Equipment (including operator)
B. Two Chain Saw Operators w/ chain saws
C. Superintendent with Vehicle
Total Crew rate (A+B+C) per hour
Bid award will be based on the per crew hourly rate.
REFER TO EXHIBIT "F" FOR ALL FEE RATES
17
EXHIBIT "C"
FHWA/FDOT SCOPE OF SERVICES
EMERGENCY DEBRIS REMOVAL - NATURAL DISASTER - DEBRIS
REMOVAL
1.0 GENERAL
This statement of work describes and defines the services which are required for the execution of
Natural Disaster -related emergency debris removal from Federal Aid Highway segments, State,
local and private roadways within the Horida Department of Transportation (Department), District
Miami -Dade County. The contractor shall provide all services described herein and any other
services required to complete the project. Activities include, but are not limited to, field
operations, debris pickup, debris hauling and removing, debris staging and reduction, temporary
debris storage site management and debris management. All debris removal and disposal
management services shall be in accordance with all applicable federal and state laws, and
environmental regulation. Roads will be identified by the Department and direction given to the
Contractor for roads and limits for which the Contractor will be responsible for within each
County assigned. The Department reserves the right to add or delete roadway segments at the
direction of the Engineer at no additional cost to the Department. The Department, at its sole
discretion, may elect to perform work with in-house forces or additional contract forces.
Proper documentation as required by Federal Highway Administration (FHWA), Federal
Emergency Management Agency (FEMA) or other federal natural disaster response agency shall
be provided for all debris removal operations to ensure reimbursement to the Department from the
appropriate federal agency. While this contract scope provides for debris removal work off the
state road system, any work off the State Road System must be authorized by the Department.
Such work must be coordinated with the City or County having jurisdiction over it and must be
authorized by the Department.
The Department will not provide price adjustments for cost increases or decreases in the price of
fuel.
The prime contractor is required to perform at least 30% of the work with its own forces.
The Department's Specifications for Road and Bridge Construction and other applicable
Department Design Indexes and Construction Standards are made part of this contract by
reference and are applicable when bidding on and when performing work under this contract.
In cases of discrepancy between this scope and the specifications, the scope will take precedence.
Within five days after commencement of any services pursuant to this Contract and at all times
during the term hereof, including renewals and extensions, the Vendor will supply to the
Department and keep in force a payment and performance bond provided by a surety authorized to
do business in the State of Florida, payable to the Department and conditioned for the prompt
payment of all persons furnishing labor, materials, equipment, and supplies therefore.
The work will begin upon written authorization by the Department. No guarantee of minimum or
maximum amounts per bid item is made by the Department under this Contract. No adjustment to
bid prices will be considered due to increases or decreases in estimated quantities.
In the event that the natural disaster impacts another District of the Department, the terms and
conditions of this contract may apply to work in the affected District, with the concurrence of both
parties.
18
The Department, at its sole discretion, may award one or more contracts based on the bids
received and the impact of natural disasters encountered. If more than one award is made, such
award will be to the lowest bidder, then to the next lowest bidder(s) based on availability of the
bidders and the bidder's ability to satisfy the needs of the Department at the time contacted.
2.0 SERVICES TO BE PROVIDED BY THE CONTRACTOR
Field Operations
The following listed services shall be performed by the Contractor in the presence of the
Department, District Miami -Dade County personnel or their designated representative:
• Provide equipment, labor, and materials necessary to perform the "first pass" and all
subsequent passes directed by the Engineer. "First Pass" is defined as removing all debris
on the affected roadways from within the rights -of -way as directed and authorized by the
Department, FHWA, FEMA and their authorized representatives. The work associated
with "first pass" and subsequent passes, includes but is not limited to: cutting fallen
vegetative debris; picking up and loading vegetative, C & D and Hazardous Materials;
hauling materials to either a temporary debris staging and reduction site or final legal
disposal site; volume reduction at the temporary debris staging and reduction site; and
final hauling and disposal at an appropriate landfill or "waste to energy" facility.
• Once road priorities are established by the Department or its representative, crews shall
be required to complete entire sectors and/or corridors prior to moving on to other areas.
No streets should be bypassed based on quantity of debris alone.
• Provide labor, equipment and materials necessary to remove all stumps authorized by the
Department, FHWA and FEMA. Stump removal operations shall be in accordance with
FHWA and FEMA guidelines.
• Provide traffic control (day and/or night) using current Department Design Standards.
• Ensure all contractor and subcontractor personnel have and utilize personal protective
safety gear in accordance with OSHA requirements and company safety policies.
• Coordinate with utility companies, as required, to permit safe removal of debris.
• Provide a means for FDOT or their designated representative to measure and certify all
trucks. All Temporary Debris Staging and Reduction Sites (TDSR's) shall be equipped
with at least one tower from which monitors can safely view contents on each load and
determine capacities of each load entering and exiting the TDSR.
• Provide a means for securing all TDSR's, throughout the life of the contract, to ensure no
unauthorized or illegal dumping can occur at the site.
• Vacuum inlets and sweep curb and gutter sections.
• Damaged trees and exposed roots are to be removed to ground level.
• Remove leaning trees which are not an immediate hazard only when directed by the
Department or their designated representative. Compensation will be by stump removal
(if applicable) and debris removal (CY).
19
" F i l l a n y h o l e s l e f t b y r e m o v e d t r e e s . T h e c o s t o f b o r r o w r e q u i r e d f o r f i l l w i l l b e i n c l u d e d
i n t h e c o s t o f b i d i t e m s .
S t a g i n g / R e d u c t i o n
" S e c u r e t h e n e c e s s a r y p e r m i t s f o r t h e T D S R ' s f o r a n y n o n F D O T a p p r o v e d s i t e s f r o m t h e
a p p r o p r i a t e r e g u l a t o r y a g e n c i e s , p r e p a r e a n d m a n a g e t h e T D S R ' s a n d w h e n o p e r a t i o n s
a r e c o m p l e t e , r e t u r n a l l T D S R ' s t o t h e i r o r i g i n a l c o n d i t i o n t o t h e s a t i s f a c t i o n o f t h e
D e p a r t m e n t a n d t h e r e g u l a t o r y a g e n c i e s . P e r f o r m a n y t e s t i n g r e q u i r e d o r r e q u e s t e d b y t h e
r e g u l a t o r y a g e n c i e s t o e n s u r e T D S R ' s h a v e n o t b e e n c o n t a m i n a t e d .
" P r o v i d e , o p e r a t e a n d m a i n t a i n e q u i p m e n t f o r d e b r i s r e d u c t i o n .
" M a i n t a i n s e g r e g a t i o n o f d e b r i s ( v e g e t a t i v e v s n o n - v e g e t a t i v e ) .
" R e d u c e a n d d i s p o s e o f a n y v e g e t a t i v e d e b r i s h a u l e d b y t h e D e p a r t m e n t c r e w s t o t h e
T D S R ' s .
" W h i t e g o o d s a n d H a z a r d o u s H o u s e h o l d w a s t e s h a l l b e r e c y c l e d i n a c c o r d a n c e w i t h a l l
f e d e r a l , s t a t e a n d l o c a l r u l e s , r e g u l a t i o n s a n d l a w s . W h i t e g o o d s a n d H a z a r d o u s
H o u s e h o l d w a s t e i n c l u d e w a s h i n g m a c h i n e s , c l o t h e s d r y e r s , d e h u m i d i f e r s , d i s h w a s h e r s ,
g a s a n d e l e c t r i c s t o v e s , T V s , c o m p u t e r m o n i t o r s , r e f r i g e r a t o r s , f r e e z e r s , w i n d o w a i r
c o n d i t i o n e r s a n d w a t e r h e a t e r s o r c o o l e r s .
" R e m o v e a n d r e c o v e r F r e o n f r o m a n y w h i t e g o o d s a n d H a z a r d o u s h o u s e h o l d w a s t e , s u c h
a s r e f r i g e r a t o r s , f r e e z e r s o r a i r c o n d i t i o n e r s , a t t h e f i n a l d i s p o s a l s i t e i n a c c o r d a n c e w i t h
f e d e r a l , s t a t e a n d l o c a l r u l e s , r e g u l a t i o n s a n d l a w s .
" C o n s t r u c t i o n & D e m o l i t i o n d e b r i s s h a l l b e h a u l e d d i r e c t l y t o a l i c e n s e d F l o r i d a
D e p a r t m e n t o f E n v i r o n m e n t a l P r o t e c t i o n ( F D E P ) a n d E n v i r o n m e n t a l P r o t e c t i o n A g e n c y
( E P A ) d i s p o s a l f a c i l i t y . T i p p i n g f e e s s h a l l b e r e i m b u r s e d a t c o s t , n o m a r k - u p a l l o w e d .
A d m i n i s t r a t i o n a n d P a p e r w o r k
" W i t h e a c h i n v o i c e s u b m i t t e d f o r p a y m e n t i n c l u d e a c e r t i f i c a t i o n D i s b u r s e m e n t o f
p r e v i o u s p e r i o d i c p a y m e n t t o s u b c o n t r a c t o r s ( f o r m 7 0 0 - 0 1 0 - 3 8 ) a n d t h e a m o u n t p a i d t o
a l l s u b c o n t r a c t o r s p e r f o r m i n g w o r k u n d e r t h i s c o n t r a c t t o d a t e .
" T h e c o n t r a c t o r s h a l l b e r e s p o n s i b l e f o r t h e p r e p a r a t i o n o f a l l i n v o i c e s i n a f o r m a t
a c c e p t a b l e t o t h e D e p a r t m e n t a n d i n a c c o r d a n c e w i t h f e d e r a l , s t a t e a n d l o c a l r u l e s ,
r e g u l a t i o n s a n d l a w s . I n v o i c e s s h a l l i n c l u d e o r i g i n a l r e c e i p t s a n d a l l b a c k u p n e c e s s a r y t o
s u p p o r t t h e q u a n t i t i e s a n d a m o u n t s i n v o i c e d .
3 . 0 S E R V I C E T O B E P R O V I D E D B Y D E P A R T M E N T O R I T S D E S I G N A T E D
R E P R E S E N T A T I V E
F i e l d O p e r a t i o n s
" I d e n t i f y a n d e v a l u a t e t h e s c o p e o f t h e p o s t - d i s a s t e r d e b r i s p r o b l e m .
" P r o v i d e i n s p e c t i o n f o r a l l c o n t r a c t o r o p e r a t i o n s .
2 0
" P r o v i d e f i e l d i n s p e c t o r s i n s u f f i c i e n t n u m b e r s t o a d e q u a t e l y m o n i t o r a l l f i e l d o p e r a t i o n s .
S u c h w o r k w i l l n o t e x c e e d l i m i t s d e f i n e d b y F H W A e l i g i b i l i t y c r i t e r i a . T h e n u m b e r o f
i n s p e c t o r s p e r c r e w s h a l l v a r y b a s e d o n n e e d .
" I d e n t i f y a n d p r i o r i t i z e r e m o v a l f r o m F e d e r a l A i d H i g h w a y s e g m e n t s , S t a t e , l o c a l a n d
p r i v a t e r o a d w a y s a u t h o r i z e d b y t h e D e p a r t m e n t a n d F E M A a n d r i g h t s - o f - w a y ( p r i m a r y
a n d s e c o n d a r y r o a d s ) i n D i s t r i c t M i a m i - D a d e C o u n t y . P r i o r i t i z a t i o n o f d e b r i s r e m o v a l
w i l l b e b a s e d o n a " s e c t o r a p p r o a c h " ( a s o p p o s e d t o s i t e t o s i t e ) . O n c e p r i o r i t i e s a r e
e s t a b l i s h e d , c r e w s a r e r e q u i r e d t o c o m p l e t e e n t i r e s e c t o r s o r c o r r i d o r s p r i o r t o m o v i n g o n
t o o t h e r a r e a s . N o s t r e e t s s h o u l d b e b y p a s s e d b a s e d o n q u a n t i t y o f d e b r i s a l o n e , u n l e s s
d i r e c t e d b y t h e D e p a r t m e n t s E n g i n e e r .
" E n s u r e n o p i c k u p o f u n a u t h o r i z e d d e b r i s b y t h e c o n t r a c t o r a n d h i s s u b c o n t r a c t o r s u n l e s s
d i r e c t e d b y t h e D e p a r t m e n t .
S t a g i n g / R e d u c t i o n
" I d e n t i f y p o t e n t i a l s t a g i n g a r e a s f o r d e b r i s s t o c k p i l i n g a n d r e d u c t i o n . T h e r e i s n o
g u a r a n t e e a s t o a v a i l a b i l i t y o r s u i t a b i l i t y .
" P r o v i d e o n e Q u a l i t y C o n t r o l T o w e r M o n i t o r p e r t o w e r t o o b s e r v e a n d r e c o r d t r u c k
q u a n t i t y e s t i m a t e s .
" E n s u r e t h a t a l l f i e l d c r e w s a r e o u t f i t t e d w i t h r e q u i r e d s a f e t y g e a r .
A d m i n i s t r a t i o n a n d P a p e r w o r k
" S e v e n ( 7 ) p a r t d e b r i s t i c k e t s w i l l b e p r o v i d e d t o p r o p e r l y d o c u m e n t t h e c o n t r a c t w o r k i n
a c c o r d a n c e w i t h F D O T , F H W A a n d F E M A r e q u i r e m e n t s .
" S p r e a d s h e e t f o r m a t f o r i n v o i c e s w i l l b e p r o v i d e d t o p r o p e r l y d o c u m e n t t h e c o n t r a c t w o r k
i n a c c o r d a n c e w i t h F D O T , F H W A a n d F E M A r e q u i r e m e n t s .
5 . 0 P A Y M E N T
" P a y m e n t , l e s s a p p l i c a b l e r e t a i n a g e a s d e s c r i b e d b e l o w , w i l l b e m a d e i n a c c o r d a n c e w i t h
t h e F e e R a t e s s h o w n o n E x h i b i t C . S u c h p a y m e n t w i l l b e f u l l a n d c o m p l e t e p a y m e n t f o r
a l l w o r k p e r f o r m e d a s r e q u i r e d i n S e c t i o n s 1 . 0 a n d 2 . 0 . B i d p r i c e s s h a l l i n c l u d e a l l d i r e c t
c o s t s f o r p e r f o r m i n g t h e w o r k a s w e l l a s a l l i n d i r e c t c o s t s i n c l u d i n g , b u t n o t l i m i t e d t o ,
a d m i n i s t r a t i v e c o s t s , a l l o v e r h e a d s a n d p r o f i t s , e x c e p t f o r t r a v e l t o a n o t h e r D i s t r i c t a s s e t
f o r t h b e l o w .
" A l u m p s u m r e t a i n a g e o f $ 1 0 , 0 0 0 p e r T D S R ( s t a g i n g a r e a ) w i l l b e h e l d f r o m t h e t o t a l
i n v o i c e o f w o r k p e r f o r m e d a t t h e s t a g i n g a r e a s u n t i l t h e s t a g i n g a r e a i s r e s t o r e d t o i t s
o r i g i n a l c o n d i t i o n o r a s o t h e r w i s e m u t u a l l y a g r e e d . T h e l u m p s u m a m o u n t w i l l b e
w i t h h e l d f r o m t h e f i r s t i n v o i c e s u b m i t t e d . T h e c o n t r a c t o r m a y p o s t a b o n d i n l i e u o f s u c h
r e t a i n a g e . H o w e v e r , t h e b o n d ( s ) m u s t b e p o s t e d p r i o r t o w o r k b e g i n n i n g a t t h e T D S R
" I f m u t u a l l y a g r e e d , t h e C o n t r a c t o r m a y b e r e q u e s t e d t o w o r k i n a n o t h e r D i s t r i c t a f f e c t e d
b y t h e n a t u r a l d i s a s t e r . I n t h a t e v e n t , t h e C o n t r a c t o r w i l l b e p a i d f o r t h a t w o r k i n
a c c o r d a n c e w i t h E x h i b i t C a n d a d d i t i o n a l p a y m e n t w i l l b e m a d e f o r t r a v e l . T r a v e l w i l l b e
r e i m b u r s e d i n a c c o r d a n c e w i t h S e c t i o n 1 1 2 . 0 6 1 , F l o r i d a S t a t u t e s .
2 1
" T h e b i d i t e m s l i s t e d i n E x h i b i t C i n c l u d e c o m p e n s a t i o n f o r a l l w o r k r e q u i r e d i n S e c t i o n s
1 . 0 a n d 2 . 0 .
FEE RATES FOR
EMERGENCY DEBRIS REMOVAL — NATURAL DISASTER — DEBRIS REMOVAL
Phase I — collection, hauling to staging site, reduction
*Estimated **Unit
Description Unit Quantity Price
Total
Loading and Hauling Debris to a TDS
(Price to include MOT)
Reduction by Grinding at the TDS
Reduction by Incineration at the TDS
cubic yard
cubic yard
cubic yard
Stumps
24" - 48" Diameter stump removal Each
> 48" Diameter stump removal Each
Sweeping Curb and Gutter Hour
Vacuum Inlets Hour
Removal of Hanging Limbs Hour
Loading and Hauling C&D debris cubic yard
White Goods and Hazardous Each
Household waste disposal
Freon recovery Unit
Phase II — loading of reduced material, final disposal
Loading and Hauling Reductions
to a Final Disposition Site cubic yard
Disposal/Tipping Fees Actual Cost
TOTAL BID
* Estimated Quantities used for determining low bidder only. Quantities are not intended to be an estimate
of the actual quantities expected for this contract. Payment will be made based on actual units of work
performed as approved by the Engineer.
** If a pay item is left blank or N/A is used, the bid may be declared irregular and the Department may
reject the proposal.
REFER TO EXHIBIT "F" FOR ALL FEE RATES
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EXHIBIT "D"
DETAILED SPECIFICATIONS
1. SCOPE OF CONTRACTED SERVICES
Contractor shall provide all expertise, personnel, tools, materials,
equipment, transportation, supervision and all other services and facilities
of any nature necessary to execute, complete and deliver the timely
removal and lawful disposal of all eligible storm -generated debris. The
term "eligible," as used herein, means qualifying for emergency funding
under the standards promulgated by the Federal Emergency Management
Agency (hereinafter referred to as "FEMA"). [The term, "debris", as
used herein, includes all forms of disaster -generated debris, such as
vegetative, demolition, construction, household goods (hereinafter
"white goods"), hazardous and industrial waste materials.]
Contracted services will be limited to the clearing of roadways and access
routes, (herein after "the emergency push"), debris removal (Right of Way,
hangers/leaners/stumps and public property) and demolition of structures
and other Right of Entry services when determined as necessary to:
a) Eliminate immediate threats to life, public health, and safety;
b) Eliminate immediate threats of significant damage to
improved public or private property; and
c) Ensure the economic recovery of the affected community for
the benefit of the community at large.
These contracted services shall provide for the cost effective and efficient
removal and lawful disposal of debris on all public streets, roads, and
other rights -of -way, including any other locally -owned facility or site as
may be directed by the Village, and in accordance with Federal
requirements. Contract services will only be performed when requested
and as designated by the Village, by approved Work Order issued by the
Village. Contractor shall load and haul the debris from within the legal
boundaries of the Village to a site(s) specified by the Village as set out in
Section 4.9 below.
The Village reserves the right to assign work to various contractors, at its
sole discretion. The Village also reserves the right to approve all
subcontractors hired by the contractor and/or to require the contractor to
dismiss a subcontractor for cause, upon request.
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1.1 Emergency Push/Road Clearance:
Contractor shall accomplish the cutting, tossing and/or pushing of
debris, hanging limbs, or leaning trees of transportation routes as
identified by and directed by the Village. The emergency push will
normally be completed within the first 70 hours following the
activation of the contract, unless notified otherwise by the Village.
1.2 Debris Removal from Public Right -of -Way (ROW):
As directed by the Village, Contractor shall load and haul all eligible
debris to an approved and certified temporary debris management
site (TDMS) or other disposal destination, as specified by the
Village. All collection and hauling will be consistent with Federal
requirements applicable to the disaster event. The contractor will
ensure compliance with instructions from the Village regarding the
collection, hauling and disposal of hazardous wastes and/or other
categories of debris.
1.3 Debris Clearance/Removal from Public Property:
As directed by the Village, Contractor shall clear eligible debris from
public property, load and haul all debris to a designated temporary
debris management site (TDMS) or other disposal destination
designated by the Village.
1.4 Demolition of Structures and Construction Debris Removal:
As directed by the Village, Contractor shall demolish unsafe
structures and remove debris that has been determined by the
Village to be a threat to the health and safety of the public.
Contractor will exercise due diligence in demolishing and/or
removing debris from private property. The Village will direct
actions to secure the right of entry (ROE) onto private property to
allow demolition and removal. Contractor will ensure hazardous
materials screening and utilities disconnection as appropriate. All
applicable local, state and federal regulatory requirements
regarding asbestos containing materials shall be adhered to unless
waived by applicable regulatory authorities.
1.5 Private Property Waivers:
The Village will direct all actions to secure necessary permissions,
waivers and ROE Contracts from real property owners and / or
homeowner associations (HOA) as required for the lawful removal
of debris and/or demolition of structures from real properties. All
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such actions will be consistent with Federal requirements
applicable to the disaster event.
1.6 Debris Separation/Reduction and Temporary Debris:
Temporary Disposal Management Site ("TDMS") Management:
Contractor shall operate and manage the TDMS to accept and
process all event debris. All actions will be implemented by the
Contractor only with the prior approval of the Village. Actions by the
Contractor will include, but are not limited to, the following:
a. Ensure that only debris authorized by the Village's Contract
Administrator will be allowed into the TDMS sites.
b. Provide to the Village a video record of the pre- and post -use
site conditions.
c. As directed by the Village, conduct an onsite Phase 1
Environmental Audit.
d. Prepare a plan of proposed site layout and review with the
Village prior to its implementation.
e. Prepare a plan for site security and traffic control for both on
the site and adjacent roadways and review with the Village prior to
its implementation.
f. Provide adequate fire prevention/fighting equipment,
including water truck and hoses, on site throughout the operational
period of the TDMS.
g. Build and/or maintain roads as necessary for TDMS
operation
h. Provide and/or construct and maintain stabilized roofed
inspection towers sufficient for a minimum of three inspectors;
Towers will be positioned at any entrance and any exit of the
TDMS.
i. Comply with any applicable environmental requirements, to
include litter control fencing, silt fencing, dust control, hazardous
materials containment area, and/or water retention berms.
j. Confine hours of operation of the TDMS to those determined
by the Village.
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k. Stage and process all debris in accordance with instructions
from the Village.
I. Process debris by methods that may include, but not be
limited to, reduction by grinding, air curtain incineration when
approved, or other alternate methods of reduction, such as
compaction.
m. Prior to reduction and to the extent practical, but not at the
TDMS, segregate debris between vegetative debris, construction
and demolition debris, white goods, and hazardous waste.
n. Develop and implement, with the approval of the Village, a
procedure for management of the receipt of unauthorized and/or
ineligible debris at the TDMS.
o. Provide the Village with proper and acceptable
documentation (including destination, tickets, volume / weight) for
final disposal of debris accepted at the TDMS.
P.
Intentionally Deleted.
q. Upon the closure of the TDMS, restore the site to its pre -use
condition, meeting all regulatory requirements for the site closure;
Survey the site to verify that it has been restored to pre -use
elevation and condition.
r. As directed by the Village, sod, hydro -seed or sprig the
property once all other site closure issues have been addressed.
s. As directed by the Village conduct post use soil and water
tests.
t. Intentionally Deleted.
1.7 Designation and Management of Staging Areas:
Contractor shall identify staging areas in collaboration with the
Village for the purposes of truck/equipment certification, provision
of temporary fueling or vehicle maintenance (as required), and
other operational service functions related to debris removal efforts.
Contractor shall provide temporary tent, sanitary and other
appropriate conveniences necessary for the care and well-being of
all Contractor and sub -contractor personnel. The Village will
approve of the location, size, layout and services to be provided at
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any staging area established by the Contractor, who will insure that
each area is managed in accord with all applicable regulatory
requirements and in a manner to minimize disruption to the
surrounding neighborhoods.
1.8 Management of Tree Debris:
Tree debris is herein defined as vegetation, stumps, hanging limbs,
leaning trees, and similar materials resulting from trees damaged
during the event. The Village shall direct Contractor regarding
removal, collection, hauling and disposal of eligible tree debris,
which will adhere to the most current FEMA Guidance Policy
Disaster Specific Guidelines. Stumps within the public rights -of -way
deemed by the Village to be public safety hazards will be removed
and disposed of by the contractor. The Contractor is responsible
for collection, hauling and disposal of all tree debris.
1.9 Disaster Recovery Technical Assistance:
Contractor will provide Disaster Recovery Technical Assistance to
the Village to assist with guidance and consultation on all aspects
of the recovery process. This assistance shall include
documentation and management for the public assistance program,
planning, training and exercise development, as well as attendance
at the Village's Emergency Operations Center (EOC) during
activations of the EOC for exercise and actual emergency events
as requested by the Contract Administrator.
2. PERFORMANCE OF SERVICES
2.1 Description of Service:
Contractor agrees to perform contracted services in a professional
and workmanlike manner and in compliance with all applicable
laws, ordinances, rules, regulations, and permits. Only the highest
quality workmanship will be acceptable. Services, equipment and
workmanship not conforming to the intent of Contract or meeting
the approval of the Village may be rejected. Replacements and/or
rework, as required, will be accomplished on a timely basis at no
additional cost to the Village.
2.2 Cost of Services:
Contractor shall bear all of its own operating costs and is
responsible for all permit and license fees, and maintenance of its
own trucks and equipment to keep such property in a condition and
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manner adequate to accomplish contracted services. Upon receipt
and acceptance of full documentation of the performance of
services and an accurate invoice as specified by the Village, the
Contractor shall be reimbursed on a unit price basis as specified in
Attachment A.
Unknown and/or unforeseen events or conditions may require an
adjustment to the unit costs given in Attachment "A", of this
Contract. Any amendments, extensions or changes to the scope of
contracted services or unit prices are subject to full negotiations
between the Contractor and Contract Administrator and approval by
formal Village action.
In addition, all costs related to labor, materials, and equipment shall
be fair, reasonable, and consistent with costs set forth in the most
current version of the FEMA Schedule of Equipment Rates, to be
applied at all times for implementation of the Contract.
3. STANDARDS OF PERFORMANCE
3.1 Contractor representative and General Operations Plan:
Contractor shall have a knowledgeable and responsible
representative report to the Contract Administrator or designee and
provide a copy of the Contractor's General Operations Plan within 7
days following the execution of this Contract. The Village will
approve the General Operations Plan prior to its implementation
within the Village. The Contractor's representative shall have the
authority to implement all actions required to begin the performance
of contracted services as set out in this Contract and Contractor's
General Operations Plan.
3.2 Mobilization:
When a notice to proceed in advance of an event has been
received by Contractor, he/she will make all necessary
arrangements to mobilize a minimum of 50% of the required
resources within 48 hours and 100% of the required resources
within 96 hours to commence and conduct these contracted
services. The Village may take such other actions as necessary to
address the failure of the contractor to mobilize resources on the
schedule required by the Village.
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4. GENERAL RESPONSIBILITIES
4.1 Other Contracts:
The Village may be required to enter into Contracts with Federal
and/or State agencies for disaster relief. Contractor shall be bound
by the terms and conditions of such Contracts, regardless of the
additional burdens of compliance. Village will provide Contractor
with a copy of any applicable Contracts.
4.2 The Village's Obligations:
The Village shall furnish all information and documents necessary
for the commencement of contracted services, including a written
Work Order.
4.3 Contractor's Conduct of Work:
Contractor shall be responsible for planning and conducting all
operations in a satisfactory and professional manner. All
Contractor personnel and subcontractors shall demonstrate and
maintain a courteous and responsible demeanor toward all
persons.
4.4 Supervision by Contractor:
Contractor will supervise and/or direct all contracted services
performed by its employees, agents and subcontractors. Contractor
is solely responsible for all means, methods, techniques, safety and
other procedures. Contractor will employ and maintain a qualified
project manager at the work site(s) who shall have full authority to
act on behalf of Contractor. All communications given to the project
manager by the Contract Administrator or designee shall be as
binding as if given to Contractor. Contractor shall provide a
communication system for operations and communication between
Contractor and its employees, subcontractors and agents.
4.5 Self-sufficiency of Contractor and Subcontractors:
The Contractor shall ensure that its work force, including
subcontractors, maintain self-sufficiency related to fuel, vehicle
repair/maintenance, housing, sanitation food and related
accommodations, in a manner that is consistent with local
requirements and minimizing adverse affects on the community.
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4.6 Damages by Contractor:
Contractor shall be responsible for conducting all operations,
whether contemplated by this Contract or later requested as
specialized services, in such a manner as to cause the minimum
damage possible to existing public, private and commercial
property and/or infrastructure. Contractor shall also be responsible
for any damages due to the negligence of its employees and
subcontractors. Contractor must report such damage to the
Contract Administrator in writing within 24 hours. Should any
property be damaged due to negligence on the part of the
Contractor, the Village may either bill Contractor for the damages,
withhold funds due to Contractor, or the contractor may also repair
all damage to the satisfaction of the Village. The determination of
whether "negligence" has occurred shall be made by the Village.
4.7 Contractor's Duty Regarding Other Contractor(s):
Contractor acknowledges the presence of other contractors
involved in disaster response and recovery activities by the federal,
state and local government and of any private utility, and shall not
interfere with their work.
4.8 Contractor's Ownership of Debris:
All debris, once collected by Contractor, shall become the property
of Contractor. The Village, in its sole discretion, may exercise
ownership of flow control for removal and lawful disposal. The
debris may consist of, but not be limited to, vegetation, construction
and demolition debris, white goods and collected hazardous
materials.
4.9 Contractor's Disposal of Debris:
Unless otherwise directed by the Village, Contractor shall be
responsible for determining and executing the method and manner
for processing and/or lawful disposal of all eligible debris as
approved by the Village. The locations of the TDMS and final
disposal sites shall be reported to the Village and subject to their
approval, utilized by the contractor. Separate unit prices for delivery
and disposal of debris to TDMS and final disposal may be allowed
by the Village. Upon request from the Contractor, other sites may
be utilized as directed and/or approved by the Village.
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5. GENERAL TERMS AND CONDITIONS
5.1 Multiple, Scheduled Passes:
Contractor shall make scheduled passes and/or unscheduled
passes of each area impacted by the event, at the direction of the
Village. The Village shall direct the interval timing of all passes.
Sufficient time shall be permitted between subsequent passes to
accommodate reasonable recovery and additional debris
placement at the ROW by the citizens and the Village. The
Contractor will document the completion of all passes based on the
direction from the Village and will provide this documentation to the
Village on the frequency requested by the Village.
5.2 Clean as you go Policy:
The contractor shall provide a "clean as you go" policy and
supervise and enforce such policy during debris management
operations.
5.3 Operation of Equipment:
Contractor shall operate all trucks, trailers and all other equipment
in compliance with any/all applicable federal, state and local rules
and regulations. Equipment shall be in good working condition. All
loading equipment shall be operated from the road, street, or ROW
using buckets and/or boom and grapple devices to collect and load
debris. No equipment shall be allowed behind the curb or outside of
the public ROW unless otherwise directed by the Village. Should
operation of equipment be required outside of the public ROW, the
contractor will ensure that a ROE Contract has been obtained prior
to property entry.
5.4 Security of Debris during Hauling:
Contractor shall be responsible for the security of debris on/in each
vehicle or piece of equipment utilized to haul debris. Prior to leaving
the loading sites, Contractor shall ensure that each load is secure
and trimmed so that to the extent practical no debris extends
horizontally beyond the bed of the equipment in any direction. All
loose debris shall be reasonably compacted and secured during
transport in accordance with FDOT guidelines. As required,
Contractor will survey the primary routes used by Contractor for
debris hauling as soon as possible after the transport and will
recover fallen or blown debris from the roadway(s).
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5.5 Traffic Control:
Contractor shall mitigate impact on local traffic conditions to the
greatest extent possible. Contractor is responsible for establishing
and maintaining appropriate traffic control in accordance with the
most current edition of the US Department of Transportation
Manual or Uniform Traffic Control Devises (MUTCD). Contractor
shall provide sufficient signage, flagging and barricading to ensure
the safety of vehicular and pedestrian traffic at all debris removal,
collection, reduction and/or disposal sites.
5.6 Work Days/Hours:
Work days and/or work hours shall be as directed by the Village
following consultation and notification to Contractor. Working hours
on holidays shall be at the discretion of the Village.
5.7 Hazardous and Industrial Wastes:
Upon the pre -authorization of the Village, the Contractor shall set
aside and reasonably protect all hazardous or industrial material
encountered during debris removal operations for collection and
disposal. Prior to such actions, the Contractor will prepare a
Hazardous and Industrial Materials Cleanup and Disposal Plan,
and this plan will be in accordance with all local, state and Federal
requirements and will be approved by the Village. In accord with
this plan, the Contractor shall use the subcontracting services of a
firm specializing in the management and disposal of such materials
and waste, if and when directed to do so by the Village.
5.8 Utilizing Local Resources:
Contractor shall, to every extent possible, give priority to utilizing
labor and other resources originating within Miami -Dade County.
5.9 Work Safety:
Contractor shall provide and enforce a safe work environment as
prescribed in the Occupational Safety and Health Act of 1970, as
amended. Contractor will provide such safety equipment, training
and supervision as may be required by the Village and/or other
governmental regulations. Contractor shall ensure that its
subcontracts contain an equivalent safety provision.
33
5.10 Inspection of Contractor Operations:
All debris shall be subject to inspection by the Village and other
public authorities to ensure compliance with this Contract,
applicable federal, state and local laws, and in accordance with
generally accepted standards of emergency management
professionals. The Village will, at all times, have access to all work
sites and disposal areas. In addition, authorized representatives
and agents of the government shall be permitted to inspect all work,
materials, invoices, and other relevant records and documentation.
5.11 Corrective Actions Required of Contractor:
When instructed by the Village's representative, the Contractor will
immediately implement corrective actions to address health and
safety issues and/or any other actions inconsistent with any of the
terms of this Contract, as determined by the Village in its sole
discretion, and notify the Village of its compliance within 24 hours.
5.12 Ineligible Work:
The Contractor will not be paid for the removal, transportation,
storage, reduction and/or disposal of any material when not
previously instructed by the Village that such actions are eligible for
state and/or Federal reimbursement.
5.12.1 Eligibility Inspections:
Village's monitors shall inspect each load, or shall
inspect at some other frequency of the Village's
direction, to verify that the contents are in accordance
with the accepted definition of eligible debris.
5.12.2 Eligibility Determinations:
If any load is determined to contain material that does
not conform to the definition of eligible debris, the load
will be ordered to be deposited at another approved
and certified receiving facility. No payment will be
allowed for that load and Contractor will not invoice
the Village for such loads. The Village, through its
authorized representative, will be the sole judge as to
whether the material conforms to the definition of
eligible debris.
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5.13 Other Agencies:
The term "government" as used in this Contract refers to those
governmental agencies which may have a regulatory or funding
interest in this Contract.
6. REPORTS, CERTIFICATIONS AND DOCUMENTATION
6.1 Reports:
Contractor shall submit periodic, written reports in a format required
by the Village documenting the progress of debris removal and
disposal. These reports may include, but are not limited to:
6.1.1 Daily Reports:
Daily reports may detail the locations where passes
for debris removal were conducted, the quantity of
debris (by type) removed and disposed of, the total
number of personnel crews engaged in debris
management operations, and the number of grinders,
chippers and mulching machines in operation.
Contractor will also report damages to private
property caused by the debris operation or damage
claims made by citizens and such other information
as may be required to completely describe the daily
conduct of Contractor's operations within 24 hours.
6.1.2 Weekly Summaries:
A summary of all information contained in the daily
reports as described in Section 6.1.1, within two days
of the close of the week. At the request of the Village,
the data making up the weekly summaries shall also
be submitted in electronic format, utilizing Microsoft
Excel or Access. The submitted electronic weekly
data will include: Collection Contractor, load ticket
number, load date, load location, truck yardage,
percent full, calculated yardage (or weight if
applicable), TDMS location, tower monitor / name,
debris materials categorization, and location of
collection, e.g., ROW, FHWA, Canal, etc.
35
6.1.3 Report Delivery:
The scheduling, point of delivery and receiving
personnel for the debris operations report will be
directed by the Village, in consultation with
Contractor.
6.1.4 Data Reconciliation
Reconciliation of data will be accomplished weekly
between the Contractor and the Village's
representative. All discrepancies will be resolved
within 5 days.
6.1.5 Final Project Closeout:
Upon final inspection and/or closeout of the project by
the Village, Contractor shall prepare and submit a
detailed description of all debris management
activities in an electronic spreadsheet, to include, but
not limited to the total volume, by type of debris
hauled, reduced and/or disposed of, final disposal
locations and amounts of the debris managed by the
contractor, plus the total cost of the project invoiced to
the Village. The Contractor shall provide, upon
request of the Village and/or no later than project
closeout, a release of liens demonstrating that all
subcontractors to the Contractor have been fully paid.
Contract will provide any other additional information
as may be necessary to adequately document the
conduct of the debris management operations for the
Village and/or government. Final project reconciliation
must be approved by the Village.
6.2 Certifications:
The Contractor will adhere to the process for certification of
personnel and vehicles established by the Miami -Dade County
Countywide Disaster Debris Management Plan, to include the
following:
6.2.1 Certification of Vehicles and Load Capacity
Contractor shall ensure that all equipment is certified
in accordance with most current City/County
procedures. After a disaster, the Village, or their
36
designated representative, will begin the equipment
certification at a pre -designated site, or at staging
areas established by the Contractor.
All Contractor and subcontractor trucks shall have
valid registrations, insurance and meet basic
operational criteria: tailgates or equivalent
containment devices, tarps (as may be required by
the Village), as well as all applicable motor vehicle
safety requirements. Drivers shall possess valid
licenses.
Truck body dimensions shall be measured, and
information recorded on certification forms with
calculated capacity noted. Each truck will receive two
placards, one each of which shall be affixed on
opposite sides of the truck body. The placards will be
consistent with the standardized placard specified in
the Miami -Dade County Countywide Debris
Management Plan. The truck driver will be provided
up to two (2) copies of the certification sheet for the
contractor and sub -contractor's records.
6.2.2 Certification of Personnel
The Contractor will certify to the Village that all
Contractor and Subcontractor personnel have
received required and adequate training in relevant
emergency response, disaster recovery, and debris
management operations. Upon request of the Village,
the Contractor will provide documentation certifying
the adequacy of the training, experience and
capabilities of all Contractor and subcontractor
personnel, to include but not be limited to the
following:
a. Senior management personnel of the
Contractor assigned to implement work
authorizations pursuant to this Contract will
participate, upon request, in training and briefing
sessions held by representatives of Miami -Dade
County and/or the Village.
b. Project Manager and Senior, supervisory
personnel of the Contractor will have received
training in debris management, the operational
concepts established by the Miami -Dade County
Countywide Debris Management Plan, and the
implementation of the National Incident Management
System.
c. Personnel assigned by the Contractor as
responsible for data management, invoicing and
other documentation duties will be trained in the data
management concepts and approaches to be used
by the Village and Miami -Dade County, in accord with
the provisions of the Miami -Dade County Countywide
Debris Management Plan.
d. Vehicle and equipment operators will be fully
licensed and certified, as required by applicable local,
State and Federal statutes and regulations.
e. Upon their deployment for field operations, all
Contractor and subcontractor personnel will be
briefed or trained appropriately in their duties,
responsibilities, and the procedures to be utilized
throughout the debris management process,
including safety procedures, load ticket management
procedures, and accident reporting procedures
6.3 Utilization of a Standardized "Load Ticket":
The Contractor and all subcontractors will utilize a standardized
"load ticket" for documenting each load of debris from its origin to
the TDMS and/or final disposal location, as indicated. The "load
ticket" utilized will be identical to and/or fully consistent with that
defined in the Miami -Dade County Countywide Debris Management
Plan and in the format required by FEMA for reimbursement as set
forth in the Documentation Requirements for FHWA-ER & FEMA
reimbursement (Contract Work) attached as Exhibit "G" to this
Contract.
6.4 Additional Supporting Documentation:
Contractor shall submit sufficient reports and/or documentation for
debris loading, hauling, disposal, and load capacity measurements,
and any other services provided by Contractor as may be required
by the Village and/or other governmental entity to support requests
for debris project reimbursement from external funding sources,
including documentation required and as set forth in the
Documentation Requirements for FHWA-ER & FEMA
38
reimbursement (Contract Work) attached as Exhibit "G" to this
Contract.
6.5 Report Maintenance:
Contractor will be subject to audit by federal, state and local
agencies pursuant to this Contract. Contractor will maintain all
reports, records, debris reporting tickets and Contract
correspondence for a period of not less than three (3) years.
7.0 Optional Services:
The Village wishes the Contractor to provide the following services in
addition to the management of vegetative debris, construction and
demolition debris, and white goods debris, in the manner and for the unit
cost indicated:
7.1 Debris Removal and Restoration of Canals:
The Contractor will remove debris resulting from the event from the
drainage and navigation canals and adjacent banks, as directed by
the Village. Debris to be removed will be vegetative and/or
construction and demolition debris affecting the canals, but
excludes removal of damaged and/or abandoned boats. The
Contractor will also haul, process and dispose of the collected
debris, as well as restore, re -grade, and/or reseed the canal banks
and slopes, as directed by the Village. The Contractor will be
reimbursed at a fixed rate for this service.
7.2 Motor Vehicles:
The Contractor will remove motor vehicles damaged by the disaster
event and/or abandoned by the owner due to the circumstances of
the event. The Village will identify the area(s) from which motor
vehicles are to be removed. Motor vehicles will be processed by or
for the Contractor in a manner that complies with all requirements
for removal and processing of hazardous materials, e.g., gasoline,
oils and other fluids. The Contractor will also ensure the proper final
disposal of the removed vehicle. The Contractor will be reimbursed
at a fixed rate, inclusive of all towing, processing and disposal
costs.
7.3 Boats:
Boats severely damaged by the disaster event, and abandoned in
or on the canals, marinas, and beaches of the Village will be
39
collected by the Contractor, processed for removal and disposal of
hazardous materials in accord with applicable regulations,
demolished and transported to a suitable location for final disposal.
The Village will determine the vessels to be removed, will establish
that they have been legally abandoned by their owners, and will
take other necessary steps as required by law before directing the
Contractor to remove and dispose of the vessel. The Contractor is
otherwise responsible for compliance with all regulations and
requirements applicable to the removal and disposal process. The
Contractor will be reimbursed at a fixed rate for this service.
7.4 Hazardous Waste and Contaminated Debris Management:
The Contractor will identify, separate, collect, transport and dispose
of disaster -generated debris determined to be hazardous and/or
contaminated, thereby requiring that it be separately managed from
other debris. The Contractor will provide trained, experienced and
equipped personnel to identify hazardous waste and contaminated
debris at its point of origin, as well as to direct the Contractor
personnel in the safe and proper handling and disposal of the
material. All hazardous waste and contaminated debris will be
collected, transported and disposed of by the Contractor as
required by local, state and Federal regulations. The Contractor
will be reimbursed at a fixed rate for this service.
7.5 Fire Suppression Support:
In the event of water system failure in the Village, the Contractor
will provide filled water trucks of a minimum capacity of 1500
gallons, and equipped with outlet valves compatible with fire hose
connections meeting national standards of the National Fire
Protection Association, or as otherwise specified by the Village.
The Village will direct the Contractor regarding the location(s) for
the truck(s) to be positioned, and the Village will provide a fully
qualified and licensed driver. If the initial water supply is used, the
Village will be responsible for refilling the truck. The Contractor will
be reimbursed at a fixed rate for this service.
7.6 Emergency Potable Water:
The Contractor will provide the Village with whole pallets of
individually bottled water drinking water. The Village will instruct the
Contractor as to the number of pallets needed, the location(s) for
delivery, and the schedule for delivery. Multiple deliveries may be
necessary. The Contractor will be reimbursed at a fixed rate for this
service.
40
7.7 Emergency Delivery of Ice:
The Contractor will provide the Village with whole pallets of cubed
ice made from potable water in individually packaged sacks of
between 5 and 10 pounds. The Village will instruct the Contractor
as to the number of pallets needed, the location(s) for delivery, and
the schedule for delivery. Multiple deliveries may be necessary.
The Contractor will be reimbursed at a fixed rate for this service.
7.8 Temporary Housing, Bathrooms, Showers, Kitchens and
Feeding Locations:
The Contractor will provide the Village with "comfort stations," e.g.,
modular units to provide for the comfort and support of disaster
victims within or near impacted neighborhoods. The modular units
will include mobile homes, campers, tents, portable toilets, hand
basins, shower units, a mobile kitchen, chairs and tables for food
service, and all necessary personnel, food, equipment and supplies
to operate the units for extended periods. Each comfort station
must include equipment compliant with the Americans with
Disabilities Act. The unit must be capable of serving three meals
per day. The Village will provide law enforcement and emergency
medical services staff to compliment the work force provided by the
Contractor. The Contractor will be reimbursed at a fixed rate for
this service.
7.9 Temporary Satellite Communications:
The Contractor will provide satellite communications units capable
of voice, text messaging, data transfer and Internet access for use
by Village personnel in the event of failure of other communications
systems. The units will be rented/leased to the Village and will be
fully equipped, including AC/DC adapters (including automotive
battery chargers), instructions and carrying cases. The units will be
fully operational upon delivery to the Village, without further action
by the Village . The Contractor will be reimbursed at a fixed rate for
this service.
7.10 Emergency Power Generation:
The Contractor will provide mobile electric power generation units
for facilities and locations located within the Village. The Village will
define the size and fuel type of the mobile units, which will be
leased to the Village. The Village will require up to [number of
separate units] of [specify 120 and/or 240 volt] units, ranging in
41
capacity from [range of KW needed], and the Contractor will
deliver the units to the facilities or locations designated by the
Village, and ensure connection of the unit to the existing electrical
wiring by a licensed electrician. The Contractor will also ensure the
unit is fueled, tested, and demonstrated to be operational prior to
departure from the location. The Contractor will also provide fuel
for the duration of the units use by the Village, and will have readily
available technical support and repair or replacement services.
The Contractor will be reimbursed a fixed rate for this service.
7.11 Pumping and Water Relocation/Removal for Flood Control:
The Contractor will provide all personnel, trucks, pumps, hoses,
fuel, and other necessary equipment for removal of standing water
from low collection areas where localized flooding threatens public
safety or continuing property damage, as directed by the Village.
The minimum required capacity of the services to be provided to
any such location, upon instruction of the Village, will be as needed
or required to meet existing conditions. Water removal may be both
by pumping to adjacent storm sewers, if functional, to nearby
stream or drainage canals, or into tanker trucks. The Contractor
must comply with any applicable environmental requirements
concerning discharge of the water once pumped. The Contractor
will be reimbursed at a fixed rate for this service.
7.12 Sewer, Culvert and Catch Basin Cleaning:
The Contractor will provide all personnel, vehicles, equipment and
supplies to clean disaster -related debris, including sand and mud,
from storm sewers, culverts, catch basins and draining canals. The
Village will designate the storm water systems to be cleaned. This
service will be provided on a per structure basis.
7.13 Decontamination of Buildings and Facilities:
The Contractor will provide for chemical and/or biological
decontamination of buildings, facilities or other structures as
directed by the Village. The Contractor is responsible for providing
experienced, trained and equipped personnel, for all equipment and
supplies, and for final disposal of all contaminated materials
removed from the structure. All operations by the Contractor must
be in full compliance with all health and safety standards, as well as
environmental protection requirements applicable to the
decontamination and disposal process. The Contractor will be
reimbursed at a fixed rate for this service.
42
7.14 Mold Remediation:
The Contractor will provide all personnel, equipment, supplies and
services necessary for the planning of mold remediation services,
removal and disposal of mold contaminated materials, and other
mold remediation measures necessary for affected public buildings
belonging to the Village. The Contractor will comply with all
Federal guidelines on mold remediation, and ensure compliance
with all applicable health, safety and environmental protection
standards. The Village will designate which buildings or other
structures are to be remediated, will approve the Contractor's mold
remediation plan, and will designate the disposal facility to be
utilized for mold -contaminated materials removed by the
Contractor. The Contractor will be reimbursed at a fixed rate for
this service.
[THIS SPACE INTENTIONALLY LEFT BLANK]
43
EXHIBIT "E"
FHWA FORM 1273
(Attached hereto)
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EXHIBIT "F"
FEE RATES
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ATTACHMENT A
UNIT COSTS
The Contractor will provide all services and expenses necessary for the
emergency push, debris pickup and hauling, processing of debris at the TDMS,
and final disposal for a fixed unit price as a cost per cubic yard, for the debris
types noted below, but excluding debris designated as hazardous wastes. This
cost is inclusive of all related expenses including but not limited to, contract
administration, technical assistance to the Village, personnel training and
certification, TDMS management, services for security, safety and traffic
management, and associated actions necessary for implementation of debris
management operations by the Contractor as defined in the agreement.
1. Leaners, hangers, and stumps ($$/cubic yard)
2. Vegetative debris ($$/cubic yard)
3. Construction & Demolition ($$/cubic yard)
4. All inclusive debris to indude all of the above ($$lcubic yard)
AshBritt, Inc. 1 Village of Key Biscayne, FL 1 RFP DRS -2010
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ATTACHMENT B
DISASTER DEBRIS MANAGEMENT SERVICES PRICE SHEET
Unit Costs
Name of Contractor:
DESCRIPTION OF SERVICES
UNIT OF MEASURE
UNIT COST
Collection (0-15 miles)
Cu. Yd.
$9.75
Collection (> 15 miles)
r
Cu. Yd.
$10.50
Processing and Disposal at Temporary
Debris Management Sites
(all costs including haul out and disposal as
applicable)
.
-.
Vegetative
Cu. Yd.
$9.75
Construction and Demolition (including
white goods
Cu. Yd.
$}4.50
Stumps (cubic yards per FEMA
guidelines)
Cu. Yd.
$9.75
Tree Debris Removal
a
Hangers
Per Tree
$135.00
Leaners
13" to 24"
Per Tree
$95.00
25" to 48"
Per Tree
$250.00
,
49" to 72"
Per Tree
$375.00
> 72"
Per Tree
$495.00
Stumps
•
25" to 48"
Per Stump
49" to 72"
,$195.00
Per Stump
$275.00
> 72"
Per Stump
$350.00
Stump Backfi l
Per Stump
$85.00
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AshBrltt, Inc. 1 Village of Key Biscayne, FL RFP DRS -2010
DISASTER DEBRIS MANAGEMENT SERVICES PRICE SHEET
ALL-INCLUSIVE SERVICES
The Contractor will provide all services and expenses necessary for debris
pickup and hauling, processing of debris at the TOMS (if required), and final
disposal for a fixed unit price as a cost per cubic yard, for the debris types noted
below, but excluding debris designated as hazardous wastes. This cost is
inclusive of all related expenses including contract administratlon, technical
assistance to the Village , personnel training and certification, TDMS
management, services for security, safety and traffic management, and
associated actions necessary for implementation of debris management
operations by the Contractor as defined in the agreement.
,Co$t/cubic yard
Vegetative debris - Right of Way / Public Property
Tree debris — hangers, leavers and stumps_/a
Construction and demolition debris,
(including white goods)
$18.75
$4.00
$20.25
Note: Cost reflects total for cutting and placing tree debris onto adjacent
right-of-way property only. Cost of collection and hauling of resultant debris will
be established by the "vegetative debris" collection line item above.
AshBritt, Inc.
1
Village of Key Biscayne, FL
RFP DRS -2010
Optional Services
Cot Der cubic yard
Debris removal from canals
Restoration of canals banks and slopes
Motor Vehicles removals
(including towing processing and disposal)
Boats
Hazardous Waste
Emergency potable water
Emergency delivery of ice
*Note: Per 201b bag. See attached Schedule A
for supplemental rates.
See attached
Schedule 3.
Cost per lineal foot
See attached
Schedule 3.
Cost per vehicle
$295.00
Cost per lineal foot
See attached
Schedule 3.
Cost per lineal foot
$25.00 per pound
Cost per gallon
$3.56 per gallon
See attached Schedule A
for supplemental rates.
Cost per pound
$0.35 per pound*
Fire Suppression Support
$750.00 per day
Included water delivery
apparatus and manpower.
Ash$ritt, Inc. 1 Village of Key Biscayne, FL I RFP DRS -2010
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Temporary bathrooms, showers, kitchens
and feeding locations
Temporary satellite communications
Emergency power generation
Pumping and water relocation/removal
for flood control
Sewer, culvert and catch basin cleaning
Decontamination of buildings and facilities
Mold remediation
See attached
Schedule 8.
See attached
Schedule E.
See attached
Schedule C.
See attached
Schedule G.
See attached
Schedule 3,
See attached
Schedules J, K & 2a.
See attached
Schedules J, K & 2a.
AshBritt, inc. ( Village of Key Biscayne, FL 1 RFP DRS -2010
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FEE RATES
FOR
EMERG=NCYDEBR REMOVAL— NATVRALDISASTER -- CUT AND TOSS
Pre -Positioning (per crewXper day) do not bid PCPD*
*pay starts when contractor's crews arrive at site.
S- miliatlinaLkilukkuumatim
A. Rubber Tire Equipment (including operator)
B. Two Chain Saw Operators w/ chain saws
C. Superintendent with Vehicle
Total Crew rate (A+B+C) per hour $285.00
Bid award will be based on the per crew hourly rate.
AshBritt, Inc. 1 Village of Key Biscayne, FL 1 RFP DRS -2010
1
FEE RATES
FOR
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EMERGENCY DORIS REMOVAL --NATURAL DISASTER — DEBRIS REMOVAL
Pique I — collection, hauling to staging site, reduction
*Estimated **Unit
Description unit Ouantitv Price
Total
Loading and Hauling Debris to a TDS cubic yard $9.75
(Price to include MOT)
Reduction by Grinding at the TDS cubic yard $2.00
Reduction by Incineration at the TDS cubic yard $2.00
Stumps
24" - 48" Diameter stump removal
> 48" Diameter stump removal
Sweeping Curb and Gutter
Vacuum Inlets
Removal of Hanging Limbs
Loading and Hauling C&D debris
White Goods and Hazardous
Household waste disposal
Freon recovery
Each
Each
Hour
Hour
Hour
cubic yard
Each
$250.00
$435.00
$125.00
$295.00
$250.00
$9.75
$85.00
Unit $85.00
Phase lI — loading of reduced matg*ial. Opal disposal
Loading and Hauling Reductions
4,
AshBritt, Inc. I Village of Key Biscayne. FL 1 RFP DRS -2010
to a Final Disposition Site
Disposal/Tipping Fees
cubic yard
Actual Cost
$10.00
TOTAL BID
* Estimated Quantities used for determining low bidder only. Quantities arc not intended to be
an estimate of the actual quantities expected for this contract. Payment will be made based on
actual units of work performed as approved by the Engineer.
** If a pay item is left blank or N/A is used, the bid may be declared irregular and the
Department may reject the proposal.
42
AshBritt, Inc. 1 Village of Key Biscayne, Fl 1 RFP DRS -2010
Personnel, Equipment and Materials (Emergency Push/Misc. Services) Price Schedule
`-•a:pl,lomf•nf;►1 ice i"ee Schedule•: \ ill9ge ht's 13isca� ne, F1. MIT 2010 1)is seer lira»ery Services)
No.
Service Description
!Size or Type /a
rUnit
(Unit Price
H001
Heavy Equipment (Operas or, ,fret, maintenance included)
11002
Skid -Steer Loader (Mini -Loader)
Bobcat 753/Cat 216/JD 313
Hour
$75.00
1-1003
Extendaboom Forklift w/ debris grapple
Bobcat V638/CatTL642
Hour
$105.00
11004
Backhoe, Wheel Loader, 1.0-1.5 CY
Cat 416E
Hour
$75.00
11005
Backhoe, Wheel Loader, 2.0-3.0 CY
Cat 430E
Hour
$110.75
H006
Backhoe, Extend -a -hoe (1.0 CY, 4WD, extendable)
JD3IOJ/Cat 420E
!lour
$85.00
H007
Wheel Loaders, 1.0-1.5 CY
Cat 908/JD 304/Case 321
Hour
$95.00
11008
Wheel Loaders, 2.5-3.0 CY
Cat 930/JD 5441/Vol L70
Hour
$120.00
11009
Wheel Loaders, 3.0-4.5 CY
Cat 950/JD 644
Hour
$140.00
H010
Wheel Loaders, 4.5-6.0 CY
Cat 966/JD 744Noi L150
Hour
$150.00
11011
Wheel Loaders, 6.0-7.0 CY
Cat 980/JD 844Nol L180
Hour
$175.00
11012
Tracked Loader (Trackhoe w/ misc. attachments)
Cat 320/JD 690/Kob ED190
Hour
$145.00
11013
Towed Loader w/ Tractor
Prentice 210
Hour
$150.00
11014
Knuckleboom Loader Truck (Self -Loading)
25-35 CY Body
Hour
$145.00
11015
Knuckleboom Loader Truck (Self -Loading)
35-45 CY Body
Hour
$167.00
11016
Dozer, Tracked
Cat D4
Hour
$105.00
1-1017
Dozer, Tracked
Cat D5
Hour
$115.00
11018
Dozer, Tracked
Cat D6
Hour
$150.00
11019
Dozer, Tracked
Cat D7
Hour
$175.00
11020
Dozer, Tracked
Cat D8
Hour
$215.00
11021
Dozer, Tracked
Cat D I OT
Hour
$385.00
H022
Hydraulic Excavators, 1.S CY
Cat 320
Hour
$124.00
1-1023
Hydraulic Excavators, 2.5 CY
Cat 325
Hour
$140.00
11024
Hydraulic Excavators, 3.5> CY
Cat 330
Hour
$161.00
H025
Excavator/Trackhoe, Rubber Tire (w/ debris grapple)
Cat 315C/JD 160C/Vol EC160
Hour
$135.00
11026
Tractor w/ 13ox Blade (30-70 Hp)
JD 2101../Case 570M
Hour
$65.00
11027
Motor Grader (w/ min 12' blade)
Cat 120G
Hour
$129.00
H028
Off Road Truck (15-20 cy, 24MT)
Cat 725/JD 250D/Vol A25
Hour
$165.00
11029
30 Ton Crane
Terex RT 335 (30MT), equal
Hour
$225.00
11030
50 Ton Crane
Terex RT 550 (SOMT), equal
(lour
$265.00
11031
100 Ton Crane (8 hr minimum)
Terex 11C110, KobCK 1000
Hour
$425.00
I-1032
Bucket Truck
Up to 50' reach
1 -lour
$150.00
11033
Bucket Truck
40' to 75' reach
Hour
$175.00
1-1034
Trash Transfer Trailer w/ Tractor
1 10 Yard
Hour
$134.00
11035
Mechanized Broom
Street Sweeper
Hour
581.00
H036
Water Truck
2000 Gallon
Hour
$91.00
H037
Service/Fuel Truck
Multi
Hour
$85.00
1.1038
Soil Compactor 81 11P+
Case/Cat/Wacker
Hour
$81.00
11039
Soil Compactor 801 IP
Case/Cat/Wacker
Hour
$75.00
11040
Soil Compactor, Towed Unit
Wacker
Hour
$24.00
H041
Stump Grinder (30" diameter or less)
Vermeer 252
Hour
$91.00
11042
Stump Grinder (greater than 30" diameter)
Vermeer 752
Hour
$ I29.00
1-1043
Stump Grinder
Vermeer 60TX
Hour
$145.00
11044
Chipper w/ 2 man crew
Morbark Storm
Hour
$134.00
H045
Chipper/Mulcher (8" Throat)
Vermeer
Hour
545.00
H046
Chipper/Mulcher (12" Throat)
Vermeer
Hour
$55.00
11047
12 -Foot Tub Grinder
Morbark 1200/650 HP
Hour
$425.00
H048
13 -Foot Tub Grinder
Morbark 1300/850 HP
Hour
$475.00
11049
14 -Foot Tub Grinder
Diamond Z 1463/1600 HP
Hour
5525.00
H050
Air Curtain Pit Burner (Self-contained)
N/A
Hour
$52.00
1051
Air Curtain Refractory Incinerator
N/A
Hour
$75.00
11052
12T Lowboy Trailer (Equip.Transport w/ Tractor) 12
Ton
Hour
$59.00
11053
35T Lowboy Trailer (Equip. Transport w/ Tractor) 35
Ton
Hour
$95.00
11054
50T Lowboy Trailer (Equip.Transport w/ Tractor) ,50
Ton
Hour
$130.00
AshBritt, Inc.
Schedule 2a-Hr-Oth
Personnel, Equipment and Materials (Emergency Push/Misc. Services) Price Schedule
ph•rtit°i►tol Seri ire 1 ee Schedules: Tillage of key Biscayne. FI, (RFI' 2011) Disaster Recovery See.% ices)
No.
Service Description
Size or Type /a
Unit
Unit Price
11121
14' Utility Boat with Motor (Work Boat)
With 2 man Crew
Day
$1,680.00
11122
12' Utility Boat with Motor (Work Boat)
With 2 man Crew
Day
$1,120.00
11123
12' Utility Boat without Motor (Work Boat)
With 2 man Crew
Day
$840.00
H124
Tank Diver with Gear _
Individual
Hour
5168.00
1-1125
Hardhat Diver with Gear
Individual
i
Hour
$700.00
11126
Scuba Bottle Refill (Air)
80
Each
$17.00
1-1127
Air Pump with multi breathing lines
Brownie Lung
Day
$560.00
1{ 128
Miscellaneous Equipment/Items (Fuel, maintenance included, where applicable)
,H129
Transfer/Tow, handle of Typical Passenger Vehicle
2 Axle/4 Wheel (1 Ton)
Each
$29S.00
H130
Transfer/ Tow, handle of Recreational Vessel
Up to 24' in length
Each
$325.00
H 13 I
'Transfer/Tow, handle of Recreational Vessel
24.1' to 48' in length
Each
$425.00
H132
Traffic Control, Temp Single Lane Closure
N/A
Hour
$145.00
H133
Traffic Control, Temp Road Closure
N/A
Hour
$295.00
11134
Weighing Scales, Truck, Certified
Portable
Hour
555.00
11135 +
Light Tower (Portable light plant w/ Generator)
w/ Generator
Hour
$35.00
11136
Office Trailer
40 Foot
Day
$295.00
1-1137
Storage Container
40 Foot
Day
$102.00
H 138
Portable Eyewash Station
OSHA Spec
Day
538.00
H139
First Aid Station
OSHA Spec
Day
$125.00
11140
Portable Toilet (Port a John)
Single
Week
$275.00
11141
Observation Tower _USACE
Spec
Each
$3,500.00
Notts:
a Listed equipment type or equivalent (►anous manufactures).
1 Day rate represents (0 hour day (minimum)
2 Fuel surcharges may apply (ncuotiahlc at time of N'i•P)
AshBritt, Inc. Schedule 2a-Hr-Oth
Reach Resioratiaa, ('anal Work, Walerwa)'s & Sunken Vessel Removal
t•pa+m. nt .I �,•r+.rr I , r ♦, tir.hrlr•+' \ dhnr of hrn Ili l:I%)H'. 1 1. (111' P 211111 Ois:t'•e► 16+•ronC,'n Sr, %ifC+1
hooch/Lake Nevorrs inn
INo.
M001
M002
M0t)3
Description
Collection of debris -laden sand from ROW. hauling to the processing screen aw►d sand pile
Unit Price
maintenance Up to 15 oink haul to screen Debris from screen to be hauled cable yard Per (whir
dcbns rate on contract Yard
Berm/Beach ('onslnlcno► shall include tiansportatron of smelled sand 10 beach from
screening Sile. nn hding shaping of !natant' on emergency berm To include stockpile
mauncnaucc. l)p 10 15 rinks haul Isom screen
Per Cubic
Yard
Scrape and screen shall include the collection of debris laden sand from beach. processing per Cubic
n through i.crm►. mounting sand to beach and spreading sand on beach Woi. to he Yard
performed on beach -
/tank/(anal Work
$8 25
58.25
$:8.25
M004 13ank/Canal Shoreline Restoration Per Linear
Foot
Note: To include any uecessaty excavation, compaction, 1111 and backfrll of embankment
soils and seeding. materials to restore hanks to preexisting conditions instrfau as possible
$35.00
M005a ('analiMaim a Delis i.s Removal (Land Based),/a Per Cubic $95
00
Yard
1400th Caanal/Mar,nc Debris Rcmos at (;Marine Based)- /a Per Cubic 5387.50
aid
Note: Removal of storm gcncratcd debris from maimc environments including streams. canals and watt, fionnls by
applicable land -b oscd or mawtne-based processes.
a- Price negotiated for special circumstances for carnal and marine debts removal (incident specific).
CulverrAlarm Sewer/1Hainnae Ditch )t nrA
INo. (Description
M006 Ro,uul (',rivers
M1006a Clean 21" k 24" Stonn Scud
IW06h Clean 27" & 30" Storm Sewer
M006c Clean 36" Storni Scn co
1.t006d ('lean 42" Scum Scn+e,
M006c Clean 48' Stourn Scaei
M006f ('lean 54" Stool') Sen+er
\i00(lg Clean 60" Sloim Sct er
410061) Clean 72" Storm Senn
Unit Price
M007 /kzr ('uht'rr.+
M007a ('lean 0. 4 (Square toot)
M1007b ('lean 4 01 - 9 (Square moot)
M007c ('lean 9 01 - 15 (Square flail)
M007d Clean 15 01 - 20 (.Scµrere Foot)
M007e Clean 20 01 - 30 (Square (root)
M007f Clean 31 01 • 40 (Square Foot)
M007g Clean 40 01 50 (Square Foot)
MOO7h Clean 50.01 - 60 (Square Cool)
M007i ('kris 60 01 • 70 (Square Foot)
M007j Clean greaser than 70 (Square Foot)
MD08 Clean Catch Basins
M009 Clean Drainage Manholes
Derelic't/SnnAen l'enael Rentnnvt!
l.incar Foot
Linea, loot
Linear Fool
Liner Foot
I_inCm rocs
I near Fowl
Linear Foot
I.uicar Foot
t.►ncar I do
Linear Fool
Linear Font
Linear Fool
Linear toot
1 was Fool
1 ;near l'ooi
Linea' Foot
Linear Foot
Linear Coot
i:ach
Each
$31 18
S37 51
549.55
$56.25
568 66
586.76
599.54
$144.25
526.04
S33 79
54166
$49.54
557.41
$70.01
$77.89
585.76
$90.49
596.79
595.00
5125 00
J1'o.
Description
linit
Price
MO 10
Marine Satavage Operations
Per Linear
Foot
M010a _
_Less than 20 feet
5175.00
M010b
20 to 25 feet_
5252.00
M010c
25 to 30 feet
$385.00
MOtod
Gicater than 30 Pact
lay Case
1)7011
Land Based Salavaije Operuions
Pet Lmev
Foot
MO l t a
Less than 20 feet
5162.50
MOM, I b
20 to _5 feet _
5234.00
M011
25 to 30 feet .
S3$7.50
MO ltd
Greater than 30 feet _
_
I3y Case
Note: Large vessels, houseboats or vcssett within environmentally sensitive areas may require untspeetcd
additional effort. Work may be negotiated on a case -by -case basis under such conditions.
Now r'ucr s Note Foci sou har:cs nn. Aro incguuabk al rune W K 1 P)
Ash8iitt, Inc Schedule 3-Sch. Mar, Drain. Veh-Vas
Disaster Response Man Camps/Coiufort Services Price Schedule
•'Ty:, un ue:t',„ui• 1 e•r• "ihrdule.: \ ttt:rcr of Le. 13i<emle. 1-1 (RI 1' 2011 Prosier Itetd,ders tirr%Irei)
Emergency Sleeping Quarters
Uprlon 1 al( '111w
1 - 1615-A4nn Ikira,unrt- Structure
Wood floor w/ New Carpeting
Air (-oniditioining./Co mbmaticn Heating Units
Power Cenci alum
Metal I Ialtcic Lighting Package
168 MIil-Spec ('ois
2 •• Personnel Doors
D to 4 Weeks Rental
Unit Rental Price
S 174,104.04
Opium 2 (A•KUI b)
1 - 21N) -Alan 'trot -ton Tent
Wood Floor wl New Carpeting
.Arc Con itionmg/Conhnnanon I lcaaiag Units
Power Gent aeon
Metal 1 ialide Lighting Package
200 MiI-Spec Cots
2 • Personnel Doors
Up to 4 Weeks Rental
Ui it Rental Price
$ 20.1.529.35
///
Dining Facilisks
Dpiwo 1 /Alt 'A2aj
1 ',prong Snarrwre Jur 5(10
Wood Floor w/ livcmPro flooring
Atr Conditioning/Combination 1keating Liens
Power Geneiauion
Metal Halide Lighting Package
2 Personnel Doors
64 - 8' Ilanyuet Tables
512 folding Chairs
Up to 4 Weeks Rental
Opium 2 (M('0217)
1 • 1.)rnrng Structure for 3 O
Wood Floor wl Iis•cniPro Flooring
Air Conditioning/Combination I kanng lanits
Power Generation
Metal Halide Lighting Package
2 • Personnel Doors
44 - 8' !languid Tables
352 Folding Chairs
Up to 4 Weeks Rental
Rental Price
Restraint Facilities
Opsion 1 (41('03;
( Wasp Srrru-r hircrlruri
Portable'Folio Facilities
Daily Cleating & Saa'iee
4 Weeks Rental
Nt,
MC03a
MC03b
MC03c
limn for
I50 -Person ('amp
250 -Person Camp
500 -Person Camp
5 20.887 61
5 33.741.11
S 66,127 88
Shower Facilities
()pr+on 1 1 1(04)
/ - 14 liras, Slunirr trader l/nit
Provides Shower Service for 350 People
Each blind Contains
Private C'hang:ng Stalls & ;6• x 36' Shower Stalls
Propaunc-filed boiler system
On-boatd water storage
Aii Condiuoanrig
'Trash Receptacles
ut 104 Weeks Rental
Unit Rental Price
5 99.445 50
Na.
laundry Facilih
()prom 1 (AlC05)
1 -• 7 Una 1,atimity l nadir
1 • ch Uiut Contains:
7 - Top Load Washer Units
8 - Front Load I)n'er Units
Hot and Cold Water
An Conditioning
folding 'fable
Trash Receptacles
Up l0 4 Weeks Rental
Cost Plus Man Camp Services
Site Prepara4ion
fuel foil Generators
Fresh Water Supply
grey and 13Iack Water Remo% al
Rate
MC06
MC07
MC08
I1•lC09
Cost • 23%
Cosh +23%
Cost 1-23%
('osi i 23%
Special Emergency Services
Emergency Clinics and Support Personnel
No. Rate
MCIO Cost+23%
Note(s) AU pricing Anne assumes sci\ ices for disastcdcmctgency situations All pncmg is for a minimum one-month,cntal Quote includes all non-union
labor and equipment needed for Installation and take down of slruciwes. Quote assumes staking into level asphalt or grass surface pro% teed free ofobsnuclion
with dhrcei semi -Truck access wiihnn 50' of work site. Applicable sales taxes. permits, and fuel surcharges arc not included 'llwi proposal is subject to
equipment availability at the trine the nonce to proceed is issued
Temporary Sanitary Facilities
1 setvenptrcm
Comfort Station -8 stall units
Comfort Station -26 ft 13T Unit (6/5 stall huts)
Shower Ones 6 stall
Shower Units •• 12 stall with 8 sinks
Portable Laundry facilities
Note All inch,sitc-personncl.watcr scr%ices,power
No. Rates
MCOI I
MC012
MC013
n4C014
M•iC015
Now Fuel surcharges may apply (negotiable at time of NTT').
One Time Moh,luahon
87,562.50
87,562 50
87.562-50
$7,562.50
87.562 50
Pcr Day
814,389.32
814.360.50
510,905.18
St 1.742 50
SI2.897 50
Pcr Week
871,946.60
871,802.50
554,525.90
858,712.50
564,487.50
Per Month
8280,591.74
S280.029 75
5212,651.0)
8228,978.75
8251,501 25
Emergency Fuel Delivery/Management Price Schedule
"P I) 1.'11cut:rl Ser•c ire 1• re Schedulr.: . ill:we• of I%r► llp acne. 1 1. i N11' 2910 1)isa.ter I crm er. 'cr. ice.)
No.
1:001
1002
F003
1004
1(105
1006
1007
1008
1009
1010
1011
F012
Item/Equipment
550 gallon dual wall tank
1,000 gallon single wall tank
1.000 gallon dual wall tank
6.000 gallon or greater tank
12 Volt Fill -Rite Pump
Portable Tank Delivery/Pickup
Portable Tank Clcutart Fee
Truck with Man
Fuel 'Tank Trailer Only
Mobile Fuel Station
Frac Tank
Labor
Description
Portable Storage Tank (Secondary Containment)
Portabk Storage Tank
Portable Storage Tank (Secondary Containment)
Portable Storage Tank
Fuel Pump 13 GPM. includes nozzle
Delivery/Pickup Charge
Cleanout of portable tank (if requirc(t)_
Transport Truck %y/trailer or Bobtail Truck
7,500 to 8.500 gal capacity_
12,000 Gal capacity on trailer
20,000 gallon frac tank
Man to operate fuel station or fuel vehicles
Rental/Labor Rate Unit
5102.38 Per day
$116.03 Per day
5129.68 Per day
5204.75 Per day
$27.30 Per day
5204.75 Per hour
5546.00 Per service
$252.66_Pcrhour*
_5819.00 Per day
$238.88 Per hour•_
5273.00 Per day
$1(x2.38 Pcr hour
Note: Additional Storage Tanks ranging froin 250 to 20,000 gallons are available upon request
Requires 24 hour minimum
No.
Item
Description
GasolinelDicscl/Aviation Fuel
Pot -chase Price
Unit
F100
Fuel
Cost + 50.75 Per gallon
Note: Rental/Labor Rate begins when equipment or labor leaves the facility and ends upon its return to the same facility. Reasonable
lodging expense may apply
Description of service.
A self contained generator powered system designed to meet the emergency fuel response needs of government and commercial entities.
This unit combines high volume fuel dispensing capabilities along with maximum portability features.
Features:
-Total fuct storage capacity -12,000 gallons (One I0K tank and two 1K tanks)
•'Tanks are dual walled (secondary containment) & arc Flarncshield NIPA 30 rated.
-Mounted on a 53' drop deck trailer
•Six high volume fueling points r%'id) loxes on reels
•Fueling points have meter registers
•Grounding cable for vehicle re -fueling
-20K W diesel generator
-Lights for night fueling
•No special transportation permits required
- Equipped with spilt response kits.
-Mr compressor
- Lubricants storage tank with dispenser
Note: Units subject 10 availability.
AshBritt, Inc Schedule D-Emerg Fuel
Temporary Office Trailers, Mobile Command Center Price Schedule
suppiententat Ser% ice 1•t'e Schedules: Village of Kt.) Biscayne, FL (RFP 2010 Disaster Reco'erg Ser%ices)
Office Trailers
Single Unit
Dimensions: Width — 8', Unit Length = 20'
No. Category
Rate Unit
OTOIa Setup Fee: $ 1,485.23 Onetime
OT01 b Single Unit $ 516.10 Per month
Single Unit
Dimensions: Width — 8', tinit Length 28'
No. Category
Rate Unit
OT02a _ Setup Fee: $ 1,653.12 One time
OT02b Single Unit $ 630.34 Per month
Single Unit
Dimensions: Width — 10', Unit Length = 24'
No. Category
Rate Unit
OT03a Setup Fee: $ 2,202.01 One time
OT03b Single Unit $ 798.34 Per month
Chemical Toilets Price Schedule
No. Description Rate Unit
P0301 Port -o -let (per unit)
POJO2 Port -o -let (per unit)
$ 1,523.97 Per month
$ 55.13 Per day
Note: Includes delivery/set up. daily service, equipment rental, and pick up/breakdown
Misc. Office Supplies
No. Description Rate Unit
OSO 1 _ Phone $ 19.64 _Each
OS02 Fax $ 88.94 Each
OS03 2 x 2 way radio $ 34.65 Each
OSO4 Desktop Copier $ 225.23 Each
0805 Folding Chair .$ 40.43 _ Each
OS06 Folding Table $ 98.18 Each
OS07 Srnall Refrigerator $ 323.40 Each
Note: Fuel surcharges may apply (negotiable at time ofNTP).
AshBritt, Inc. Schedule F -Office Trailers POJs
Drying In, Decontamination, Mold Remediation, Restoration Price Schedule
'�.•I)t1trltlF .)t.rl ,c•c % ire 1- ec• Nr heclule.: village of Ire) Rise•:►) ue. Fr. (KEI' 201[1 t )i%►►stet Recm ers Services)
Categories/Descriptions
No. Labor
tinit Rate
RLM001
RIM002
I2EM003
RE:MO04
REM005
RT_M006
RI:MOO7
REMOO8
REM009
REM010
Project Consultant (PC)
Project Iixecuttve (PE)
Project Manager (PM)
I lcalth & Safety Officer (I IS())
i cchnical Specialist (Superintendent) (TS)
Drying Technical (DT)
Equipment Operator (EO)
_Rcmcdiation Workor (RW)
General Labor (GL)
Field Auditor (FA)
1 lour
1 lour
1lo►r
!lour
Hour
'lour
four
flour
l lour
flour
$159.00
S128.00
$77.00
$77 00
$70.00
$70.00
$57.00
$48.00
$37.00
551.00
No. Supplies/Consumables
Unit Rate
REM020 Adhesive.Remover
RE M021 Anti -Microbial Coating
REMO22 Anti -Microbial Disinfectant (Concrete Pre Mixed)
REM023 Anti -Microbial Disinfectant (MicroBan RTU)
RLM024 Bags. Trash
REM025 Bags. Trash Environmental
REM026 Box. Storage Cardboard
REM027 13rush, Long FIandie/Scrub
RFMO28 Camera (Disposable, 27 exp. includes development)
REM029 Cleaner. General and all purpose
REM03O Cleaner, Electronic Grade
R1iM031 Decontamination Untt.,Disposable
RliM032 Duct, 1 -.ay Flat (500) ,
REM -033 Fuel
RI:M034 Negative Air Filters (1'rcfiliers)
REMO3S Negative Air Filters (Pleated)
RI:M036 Negative Air Filters (Main N IEPA)
RLM037 Poly Sheeting. Fire Retardant
REM038 Poly Sheeting. Reinforced
RFM039 Rags, Cotton Cloth
RE:MO4O Respirator Cartridges. Negative Pressure (Half -Face)
REM041 Respirator Cartridge, PAPR (Full -Face)
REMO42 Spray Bottle w/ Trigger
RIiM043 Spravuue
REM044 Sponges. Soot Absorbtion
RI:M045 Suit. Disposable
R1 M046 Suit Tyvek
I2EM047 Tape. Duct
R1 M048 Terry Wipes
RljM049 Towels
_ Gallon
Gallon
Gallon
Gallon
Roll
12011
Each
Each
Each
Gallon
Gallon
Each
Roll
Gallon
Each
Each
Each
Ro11
Roll
I3ox
Pair
Each
Each
Can
Each
Each
End)
Roll
Pound
Case
$98.00
_$83.00
55.00
$57.00
$96.00
$108.00
59:00
$11 00
$38.00
$31.00
$64.00
$426.00
5478.00
Cost + 23%
$4.00
$8.00
$230.00
5128.00
$191.00
564.00
$1300
$16 00
5400
$3 00
$3.00
$3.00
$8.00
$7.00
$8.00
$38.00
No. Drying Equipment
Unit Rate
R 1.M070
RLM071
R EM072
REM073
REM074
REM075
REM076
RCM077
RfM078
R EM079
R1 M080
Dehumidification Unit (50cfm-100cfm)
1)chwnidification Unit (1 I0cfin-200cfnt)
Dehumidification Unit (220cfin-300cfin)
Dehumidification Unil (S00cfm-600cfm)
Dehumidification Unit (1000cfm)
1ehumidification Unit (2000cfm-2250cfm)
E)ehumidification Unit (3500cfm)
Dehumidification Unit (4500cfm-5000cfm)
Dehumidification Unit (6000cfm)
Dehumidification Unit (8500cfm) _ _
Dehumidification Unit (15,000cfm)
Each
Each _
Each
Each Each
Each
Each
Each
-Each -
Each
Each
$91.00
$149.00
5175.00
$382.00
$667.00
_ 51,289.00
5259.00
5356.00
5453.00
$1.133 00
$324.00
No. Miscellaneous Equipment
REM100 _40 Ton AC Unit
REM 101 100 Ton Chiller Unit
tEM 102 200 Ton Chiller Unit
R E M r 03 Air. Compressor (t 10 psi) _
REM 104 Air Compressor 25.p0)
121M105 Air Mover
[Unit Rate
Each
Each -_
Each
Each
Each
Each
51,049.00
51,159.00
5919.00
$39.00
$220.00
532.00
Ashbritt, Inc.
Schedule H -Restore Srvcs
Drying In, Decontamination, Mold Remediation, Restoration Price Schedule
I `set ire 1•re `ehedale%: \'iII;ig of key Biscayne. 1:1. IRi' P 2010 Disaster lteemcry Services)
Categories/Descriptions
6. Best Efforts. Ashf3ritt and Customer acknowledge that the property which is the subject of the Work may have been
involved m a fire. fleet/. or other catastrophe. Ashl3ritt will perform the Work on a "best efforts" basis, but cannot. and
thcretbirc does not. guarantee or warrant that any of the property will be operational or free from defect fdlowing completion
of the Work.
7 Causes Beyond Control. 1 f any circumstance or event which is beyond the reasonable control of Ashl3ritt delays the
performance of any of Ashl3rilt's obligations under this agreement or makes any of those obligations impossible to perform,
Ashl3ritt will not have any liability for that delay or non-performance.
8. Consents and Permits Any federal, state, or local permits or consents required for the performance of the Work arc the
responsibility of the Customer; provided that, if mace a part of the Work. Ashl3ritt may obtain such permits and consents at
commies expense. Both Ashl3riu and Customer win comply with all applicable governmental regulations. statutes. laws
and ordinances.
9. Disposal. Disposal of any I larardous Material (including specimens or samples) or any property that contains Hazardous
Material. removed by Ashliritt under this Agreement will be in the name of the Customer and under any applicable generator
number or other identification assigned by the Customer.
10. Indemnity. Each party agrees to indemnify, and hold harmless the other party hereto and the other party's shareholders.
directors. officers, employees and agents,frorn and against any and all claims, demands, causes of action and liabilities of any
nature. whether for damages to property, and/or the conditions to which theContract pertains, to the extent that any such
claim. demand. cause of action and/of liability is attributable to the breach of Contract or other fault of thcindcmnifying
party. Customer on it's behalf and on behalf of including but not limited to Owners, Management Companies, Tenants and
Occupants indemnifiesAshl3ritt against loss or damage to personal property and/or content during the performance of services
within the areas ofremedialion.
1 1. C'onfidcntial Information, Ashl•3ritt and Customer mutually agree to maintain in confidence and will not. directly or
indirectly disclose or use, either during or aftcrthc teen of this Agreement, any proprietary or confidential information
belonging to the other parry, whether it is in writing or permanent form. except to the extentnccessary to perform the work
until such time as said information has become public knowledge.
12 No Consequential Damages. No party shall in any action or procte.ding or otherwise assert any claim for consequential
damages against any other party to this reasonable attorney's 1ccs and count costs.Contract on account of any loss. cost.
damage or expense which such party may suffer or incur because of any act or omission of any other party to this Contract
wits agents or employees in the performance of a patty's obligations under this Contract, or any, other cause of action
(including negligence) arising out of or relatedlo transactions in connection with this Contract. or otherwise. and each party,
expressly waives any such claims.
13. Labor Considerations.
A. The labor rates stated above arc per hour for the first •i0 hours worked (or 8 deems a day in California or where mandated
by prevailing wage requirements) in a week beginning on Monday.
13. Labor rates for work performed over 40 hours in a week (or 8 hours a day in California or where mandated by prevailing
wage requirements) will becharged at one and one-third (1-1/3) times the stated hourly rates except where collective
bargaining agreements or prevailing wage requircrncnts mandate premium time to be paid Saturday, Sunday and f lolidays. In
such an evcnl. one and one-third (1 - 1/3) time the stated rates or the multiplicrmandated by prevailing wage requirements
shall he applicable.
C Travel time will be charged, at stated hourly rates, when employee lodging is more than 50 miles from the protect location
or Nkhen emergency conditions exist that result in one way travel time of 60 minutes or greater. In either case, a minimum of
one hour will be charged per individual, each way.
D. All documented costs for other applicable travel costs (airfare, rental cars, cab fare, etc.) will be reimbursed to Ashl3ritt at
cost plus 10%.
E. Per diem and lodging will be charged at a rate of $I00 per employee, per day for all employee classifications
F. A minimum surcharge of $25 per hour will be added to the stated rates for any employee classification whereby their trade
is covered by a collective bargaining agreement, or for any employee subject to prevailing wage rates.
G. A Remediation Worker (RW) is defined as a person who utilizes a respirator to protect himself/herself from the potential
exposure to any hazardous substance, including nuisance dust.
11. Warehousemen and drivers supporting the on site work activity will be billed at the General Laborer rate.
14. E:quiptnent Rental Considerations.
A. Unscheduled Rental Equipment and Consumables. For equipment and consumables not listed that is rented for the project
by Ashl3ritt the rate invoiced to the Customer will be the rate charged to AshF3ritt plus 10% + 10%. Freight is excluded.
13. Unscheduled Purchased Equipment. If special equipment not listed above is purchased for the project the daily rental will
be 5% oldie purchase pricc.
Asharitt. Inc Schedule H -Restore Srvcs
Hazardous Materials General Labor Price Schedule
ti„l,ll tn »t At ser' ice Fee Schedules: Village of key Biscayne, Ft_ (RFP 2010 Disaster Recover Sere ices)
No. Title
Level
Abbr. Rate
Unit
1 fZL01 Project Manager
HZL02 Mid Level Manager
HZL03 Professional
HZ1,04
11!_L05
HZL06
HZ1,07
HZL90
Technical
Secretarial/Clerical
Equipent Operator
Laborer
Per diem
Upper Level
Middle Level
Upper Level
Middle Level
Lower Level
Upper Level
Middle Level
Lower Level
ULM
MLM_
ULP
ML.P
I,LP
ULT
M LT
LLT
$200.00 Per hour
$155.00 Per hour
$145.00 Per hour
$110.00 Per hour
$85.00 Per hour
$97.00 Per hour
$70.00 Per hour
$50.00_ Per hour
$65.00 Per hour
$55.00 Per hour
$40.00 Per hour
$135.00 Per day
AshBritt, Inc. Schedule J-HazMat Labor
Hazardous Materials Equipment/Materials Price Schedule
!,lrfb icine ar Service ter Schedules: Pillage of Ke) Biscayne, 1.1. (RF1' 2010 Disaster Iteco'rr Sc,.% ices)
No.
Description
Unit
Rate
1-1ZM54 Personal Protective Equip., Level C (Dupont C2127T)
1-IZM55 Cascade Air Filtration Panel
1IZM56 Air Filtration Panel
HZM57 Airline Respirator
HZM58 11igh Hazard Personnel Deccontamination
HZM59 Low Hazard Personnel Decontamination
I IZM60 Personnel Retrcival System
FIZM61 Personnel Retreival Harness
11ZM62 Combustible Gas indicator
1-1 ..M63 Toxic Gas Detector
1-IZM64 Photoionization 1)ectector
HZM65 Hazmat Kit
HZM66 Hand Auger, Stainless Steel
HZM67 Hand Operated Transfer Pump
HZM68 1" Diaphram Pump (1" )
HZM69 2" Diaphram Pump (2")
HZM70 2" Diaphram Pump S.S. (2" S.S.)
11ZM71 3"Diaphram Pump (3")
11ZM72 6" Diaphram Pump (6")
11ZM73 1" Suction or Discharge Hose (1")
HZM74 2" Suction or Discharge Hose (2")
I-HZM75 3" Suction or Discharge Hose (3")
HZM76 6" Suction or Discharge I lose (6")
HZM77 2" Chemical Suction or Discharge !lose (2")
HZM78 3" Chemical Suction or Discharge 1 -lose (3")
HZM79 6" Chemical Suction or Discharge Hose (6")
IIZM80 Diesel Powered Generator 60-80kw
IIZM81 Electrical Cord Station 50'
111ZM82 Spike Bar
HZM83 Airless Spray (With operator)
1-IZM84 Pressure Washer (With operator)
11Z_M85 Waterhose Section (Garden)
l-1ZM86 Cutting Torch (With operator)
I1ZM87 Wire Welder (With operator)
11ZM88 Air Blower (With operator)
1.1ZM89 HEPA Vac (With operator)
HZM90 Barrel Cart
HZM91 Wheelbarrow
1-HZM92 Oil Dry Spreader
HZM93 Traffic Control Vest, Cones, Flags, Barrels, etc
I-1ZM94 Drill w/ Bits
1-1ZM95 Grounding Cable and Rod
I-IZM96 Circular Saw
HZM97 Hand Tool per employee *(shovels, broom s etc. )
HZM98 Tool Kit (Hammers, Pliers, Screwdrivers)
HZM99 Wrench Kit (Bung wrench, speed, etc)
HZM 100 Step Ladder
HZM 101 Extension Ladder
HZM 102 Photographi•c Equipment
M 9Z 103 Level A Suit (Kappler Responder)
HZ,M 104 Level B Suit (Kappler Responder)
H ..M 105 Level C Suit (Kappler Responder)
Per Unit
Day
Day
Day
Pcr Kit
Per Kit
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Each
Day
Day
Each
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Day
Each_
Each
Each
$195.00
$140.00
$55.00
$210.00
$40.00
$15.00
$140.00
$24.00
$75.00
$150.00
$110.00
$325.00
$20.00
$65.00
$125.00
$160.00
$275.00
$250.00
$1,280.00
_ $46.00
$70.00
$90.00
$145.00
$140.00
$180.00
$650.00
$245.00
$35.00
$40.00
$275.00
$255.00
$35.00
$175.00
$225.00
$175.00
$480.00
$15.00
$15.00
$18.00
$225.00
$40.00
$15.00
$30.00
$30.00
$45.00
$25.00
$9.50
$11.50
$125.00
$800.00
$3 50.00
$225.00
AshBritt. Inc. Schedule K-HazMal Equip
Invoicing
Contract Type
Unit of Issue
Line Item Requirements
Supporting Documentation Required by FHWA
Debris Removal
Cubic Yard or Ton
Loading & Hauling Debris to
TDSR site
Load tickets (see note 1)
Load tickets summary spreadsheet
Copies of contracts with price schedules
Contractor invoices
Proof of payment (required for all costs)
Procurement policies and bid tabulations
Truck certification forms
TDSR site locations and GPS coordinates
Leasing agreement for site
DEP permits for site
Monitoring logs and reports
List and maps of FA roads
Date for first pass completion
Summary of first pass debris totals and costs for FHWA ER eligible roads (see note 2)
FEMA will require a copy of the DDIR
FHWA "Final Inspection" and "Certification of Accuracy" forms
Loading & Hauling Construction &
Demolition Debris to TDSR site
All of the above and:
Receipts for any revenues for recycling materials
Hazardous waste records
Reduction by Grinding at TDSR
site
Cubic yard totals of vegetative debris reduced (If not included in removal contract)
Records of grinder operating hours (if hourly rate contract used)
Model numbers of grinders (if hourly rate contract used)
Invoices for grinding (if separate from general debris removal contract)
Rental agreement and receipts (if grinder rented)
Separate reduction costs for FEMA and FHWA debris
Debris Monitoring Cost
Contract with monitoring fain with price schedule
Procurement policies and bid tabulation sheets
Invoices (see note 3)
Time sheets of all monitors, supervisors and managers.
Monitoring reports
Proof of payments
Receipts and summaries for overhead costs if in contract (i.e. lodging, mileage, phones)
Reduction by Incineration at
TDSR site
Burn permits
Invoices (if separate from debris removal contract)
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6/8/2010
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Debris Removal
Cubic Yard or Ton
Each
Cost Reimbursable
Hourly Rates
Loading & Hauling Reductions to
Final Disposition Site
(Continued)
Debris Removal from Waterways
Stump removal larger than 24' in
diameter
(Measured 2' above base)
Hazardous Trees should be 6" in
or larger in diameter
(Measured 4.5' above ground
level)
Load tickets for outbound mulch or ash with volumes/weights
Load tickets for outbound C&D with volumes/weights
Truck certifications
Tipping fee receipts with scale weights or volumes of debris
Contract agreement with landfill with prices
Names, addresses and GPS coordinates for landfill or disposal location
Records and receipts for mulch diverted to beneficial use applications
DEP permits for landfills, farms, or commercial sites receiving mulch
Note: FHWA loads must be segregated from others by tickets.
Provide maintenance records or surveys to demonstrate pre -disaster condition & capacity of
waterway & facilities
Provide the need for use of side scan sonar to identify immediate threats
Document maximum draft of waterways for tidal waters
Load ticket for each stump (see note 4)
Photograph if "hazardous" stump in the ROW or other public property
Stumps that are not a safety hazard must be validated by FEMA before removal
FEMA requires GPS coordinates per each
Documentation of number and location of trees cut
Included in the location: the street/road name & GPS coordinates along public rights -of -way &
property address & GPS coordinates of each tree removed from private property
Provide photographs of trees
Documentation containing the location of trees, number of limbs cut on each tree, and a certification
of the limbs sizes
Included in the location the name of the street/road & GPS coordinates along public nghts-of-ways
& the street address or parcel number limbs cut on private property
Photographs must be submitted to document the number of limbs cut
Load Ticket for each with collection address, type, brand and description (include model if available)
(see note 5)
Contract (if separate from removal contract)
Receipts for recycled materials
Proof that Freon was properly extracted
Invoices for any additional costs for disposal or recycling and proof of payment
GPS coordinates (see note 8)
Records, receipts and invoices from recycling facility or Freon reclamation contractor
DEP permits from contractor or facility
Hazardous Limbs
(broken limbs two inches or larger
in diameter measured at the point
of break)
White Goods and Hazardous
Household Waste
Freon Recovery
Sweeping Curb & Gutter
Vacuum Inlets
Time sheets (if hourly rate contract used)
Daily work reports
Locations
Contracts with price schedules and bid tabulations
Invoices and proof of payment
Monitor and document contractor activities
FHWA will require list of roads to confirm that they were FHWA (see note 6)
Monitor and document contractor activity
Daly reports with locations
Invoices and proof of payment
Contracts with price schedules and bid tabulations
Time sheets (if hourly rate contract)
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FHWA will require list of roads to confirm that they were FHWA
FEMA requires regular maintenance records
Unit cost per inlet or volumes of debris removed (see note 7)
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Cost Reimbursable
Disposat/Tipping Fees
Copy of paid disposal/tipping fee receipts (showing volumes or weights and disposal facility permits)
Debris Removal —
Cut & Toss
Each
Crew Days
(pre -positioning cost
per crew per day)
Invoices and proof of payment
Time sheets
Daily field reports from contractors (specifying, activities and locations).
Costs incurred prior to storm landfall are not FHWA-ER eligible.
Note: Pre -positioning crews not eligible expense for FHWA, but may be eligible for FEMA category B
reimbursement
Hourly Rates
Per Crew
Crew
Daily work and monitoring reports (see note 7)
Locations for work
Time sheets and summaries (for hourly rate contract work)
Sign Repair &
Replacement
Rate schedule per
sign type for repair
and replacement
Signs
GPS coordinates (see note 8)
Sign type and size
Photo of or document existence of damaged sign and 2nd photo of repaired/replaced sign
Contractor invoice (specifying locations, sign types, and costs)
Copy of contract (with price schedule)
Signal Repair &
Replacement
Rate schedule per
sign type for repair
and replacement
Signal
Location (Intersection location by roadway section numbers) and/or GPS coordinates
FEMA will require GPS locations
Signal type and size
Photo of damaged signal and 2nd photo of repaired/repiaced signal
Contractor invoice (specifying locations, dates, signal types, and costs)
Copy of contract with price schedule
Roadway Lighting
Repair and
Replacement
Rate schedule per
light type for repair
and replacement
Light locations
Maintenance logs (with schedules and policies for regular maintenance of lights)
Contractor invoices (specifying GPS locations (see note 8), dates, type of work, and costs)
Copy of contract with price schedule
FHWA does not fund emergency lighting major repairs or replacement
Notes
1) Load tickets must record' loading site location by street address, mile marker or GPS, truck number, track capacity, driver name, pnme contractor, sub -contractor, date, time of pick-
up, time of disposal, collection and tower monitors name and signature, debris type, estimated percentage full to capacity, and tare, gross and net weights if scales used.
2) Costs for first pass removal of debris from Federal Aid eligible roads must be documented carefully and ail costs for subsequent reduction and disposal of that debris must be
calculated based on amounts.
3) Monitoring costs for FHWA eligible debris removal should be tracked and documented separately, or must be estimated based on first pass dates or volumes.
4) Load tickets for "hazardous stumps" in the ROW must show exact street address or mile marker, diameter of stump 24 inches above base, GPS coordinates, and all other standard
load ticket information. Photographs should also be taken of each stump, Other stumps may be collected as regular debris or converted to cubic yards using the FEMA conversion
chart. Stump extraction and removal may not be eligible for FHWA funds unless the stump is impeding the flow of traffic.
5) White goods are generally not eligible for removal cost reimbursement under FHWA guidelines unless the item was deposited in the roadway by the storm.
6) FEMA does not generally reimburse for road or gutter sweeping costs
7) Time and Matenal contracts are limited to 70 hours of response. After that point, the contracts must be competitively re -bid on a unit price basis.
8) GPS coordinates are preferred when locating debris, signs, signal and other work locations In the event GPS coordinates are not available, locations must be identified by street
address, road number, roadway section number and mile marker or other means orovidino an exact location FEMA reawres GPs nnntriinatam fnr etumnc
Page 4
6/8/2010
9) FEMA policy may change during an event and require certain validation worksheets. These validation worksheets should be completed in accordance with FEMA instructions and
retained as part of the contract file.
Recommendations
o Auditabie documentation and records supporting all cost claims must be retained for a period of five years after funding agreement is closed
❑ Debris load tckets should be entered into a data -base to produce summary reports and to document project totals.
❑ "Cradle to grave" unit price contracts are recommended for debns so that costs for reduction, hauling, disposal, site management and collection are easier to
the FHWA and FEMA portions.
•
o Debris removal contract should specify that stumps over 24" must be deemed eligible for extra extraction and backfill costs before higher stump removal prices
stump is not eligible for extraction, it should be flush cut to ground or taken as regular cubic yard debris.
Page 5 6/8/2010
track and separate for
will be approved. If