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08 August 24, 2020 Budget & ImplementationMEETING AGENDA Budget and Implementation Committee Time: 9:30 a.m. Date: August 24, 2020 Pursuant to Governor Newsom’s Executive Order N-29-20, (March 18, 2020), the Governing Board meeting will only be conducted via video conferencing and by telephone. COMMITTEE MEMBERS Lloyd White, Chair / Julio Martinez, City of Beaumont Randall Bonner, Vice Chair / Jeremy Smith , City of Canyon Lake Larry Smith / Linda Molina, City of Calimesa Raymond Gregory / Mark Carnevale, City of Cathedral City Steven Hernandez / Megan Beaman Jacinto , City of Coachella Linda Krupa, / Russ Brown, City of Hemet Scott Matas / Russell Betts, City of Desert Hot Springs Bob Magee / Natasha Johnson, City of Lake Elsinore Lisa Middleton / Dennis Woods, City of Palm Springs Rusty Bailey, / Andy Melendrez, City of Riverside Ben J. Benoit / Joseph Morabito, City of Wildomar Karen Spiegel, County of Riverside, District II Chuck Washington, County of Riverside, District III STAFF Anne Mayer, Executive Director Theresia Trevino, Chief Financial Officer AREAS OF RESPONSIBILITY Annual Budget Development and Oversight Competitive Federal and State Grant Programs Countywide Communications and Outreach Programs Countywide Strategic Plan Legislation Public Communications and Outreach Programs Short Range Transit Plans RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE www.rctc.org AGENDA* *Actions may be taken on any item listed on the agenda 9:30 a.m. Monday, August 24, 2020 Pursuant to Governor Newsom’s Executive Order N-29-20, (March 18, 2020), the Budget and Implementation Committee meeting will only be conducted via video conferencing and by telephone. Please follow the instructions below to join the meeting remotely. INSTRUCTIONS FOR ELECTRONIC PARTICIPATION Join Zoom Meeting https://us02web.zoom.us/j/82047144344 M eeting ID: 820 4714 4344 One tap mobile +16699006833,,82047144344# US (San Jose) 12532158782,,82047144344# US M eeting ID: 820 4714 4344 For members of the public wishing to submit comment in connection with the Budget and Implementation Committee Meeting please email written comments to the Clerk of the Board at lmobley@rctc.org prior to August 23, 2020 at 5:00 p.m. and your comments will be made part of the official record of the proceedings and read into the record. Members of the public may also make public comments through their telephone or Zoom connection when recognized by the Chair. In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting on the Commission’s website, www.rctc.org. In compliance with the Americans with Disabilities Act, Government Code Section 54954.2, Executive Order N-29-20, and the Federal Transit Administration Title VI, please contact the Clerk of the Board at (951) 787-7141 if special assistance is needed to participate in a Committee meeting, including accessibility and translation services. Assistance is provided free of charge. Notification of at least 48 hours prior to the meeting time will assist staff in assuring reasonable arrangements can be made to provide assistance at the meeting. Budget and Implementation Committee August 24, 2020 Page 2 1.CALL TO ORDER 2.ROLL CALL 3.PUBLIC COMMENTS – Under the Brown Act, the Board should not take action on or discuss matters raised during public comment portion of the agenda which are not listed on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. Each individual speaker is limited to speak three (3) continuous minutes or less. 4.ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) 5.APPROVAL OF MINUTES – JULY 27, 2020 6.QUARTERLY PUBLIC ENGAGEMENT METRICS REPORT, APRIL-JUNE 2020 Page 1 Overview This item is for the Committee to: 1)Receive and file the Quarterly Public Engagement Metrics Report for April-June 2020 ; and 2)Forward to the Commission for final action. 7.STATE AND FEDERAL LEGISLATIVE UPDATE Page 9 Overview This item is for the Committee to: 1)Receive and file an update on state and federal legislation; and 2)Forward to the Commission for final action. Budget and Implementation Committee August 24, 2020 Page 3 8. FISCAL YEAR 2020/21 STATE OF GOOD REPAIR PROGRAM ALLOCATIONS Page 18 Overview This item is for the Committee to: 1)Approve Resolution No. 20-014, “Resolution of the Riverside County Transportation Commission Approving the FY 2020/21 Project List for the California State of Good Repair Program”; 2)Approve an allocation of $4,211,059 related to Fiscal Year 2020/21 State of Good Repair (SGR) program funds to eligible Riverside County transit operators; 3)Authorize staff to allocate increased SCO revenue estimates up to $421,102, or 10 percent of the current estimate, to eligible Riverside County transit operators; 4)Approve an increase of $258,859 in the FY 2020/21 budget for SGR revenues to reflect updated SCO estimates; 5)Authorize the Executive Director, or designee, to review, approve and submit projects to Caltrans which are consistent with SGR program guidelines and to execute and submit required documents for the SGR program, including the Authorized Agent Form; 6)Authorize the Executive Director, or designee, to approve administrative amendments to the FY 2020/21 Short Range Transit Plans (SRTPs) for incorporation of the SGR funds, as necessary; and 7)Forward to the Commission for final action. 9.APPROVAL OF METROLINK OPERATING AND CAPITAL SUBSIDIES FOR FISCAL YEAR 2020/21, RELATED MEMORANDUM OF UNDERSTANDING, AND RCTC SHORT RANGE TRANSIT PLAN AMENDMENT Page 23 Overview This item is for the Committee to: 1)Receive and file a report on highlights from the Southern California Regional Rail Authority’s (SCRRA) services; 2)Approve the Fiscal Year (FY) 2020/21 SCRRA operating and capital budget, which results in an operating subsidy of $23,780,000 and capital subsidy of $7,961,548 for the Commission; 3)Amend the FY 2020/21 RCTC Short Range Transit Plan (SRTP) to address changes in the funding sources to meet Metrolink’s annual request; 4)Authorize the Executive Director to finalize and execute Memorandum of Understanding (MOU) No. 20-25-091-01, Amendment No. 1 to MOU No. 20-25-091-00, with SCRRA regarding annual funding, including subrecipient matters related to pass-through of federal funding; and 5)Forward to the Commission for final action. Budget and Implementation Committee August 24, 2020 Page 4 10.COMMISSIONERS / STAFF REPORT Overview This item provides the opportunity for the Commissioners and staff to report on attended and upcoming meeting/conferences and issues related to Commission activities. 11.ADJOURNMENT The next Budget and Implementation Committee meeting is scheduled to be held at 9:30 a.m., September 28, 2020, Board Chambers, First Floor, County Administrative Center, 4080 Lemon Street, Riverside. AGENDA ITEM 5 MINUTES RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE Monday, July 27, 2020 MINUTES 1. CALL TO ORDER The meeting of the Budget and Implementation Committee was called to order by Chair Lloyd White at 9:30 a.m. Pursuant to Governor Newsom’s Executive Order N-29-20, (March 18, 2020), the Budget and Implementation Committee meeting will only be conducted via video conferencing and by telephone. 2. ROLL CALL Members/Alternates Present Members Absent Ben J. Benoit Rusty Bailey Randall Bonner Steven Hernandez Raymond Gregory Larry Smith Linda Krupa Bob Magee Scott Matas Lisa Middleton Karen Spiegel Chuck Washington Lloyd White 3. PUBLIC COMMENTS There were no requests to speak from the public. 4. ADDITIONS / REVISIONS There were no additions or revisions to the agenda. 5. CONSENT CALENDAR - All matters on the Consent Calendar will be approved in a single motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled from the Consent Calendar will be placed for discussion at the end of the agenda. M/S/C (Bonner/Gregory) to approve the following Consent Calendar item(s): RCTC Budget and Implementation Committee Minutes July 27, 2020 Page 2 5A. APPROVAL OF MINUTES – APRIL 27, 2020 5B. SINGLE SIGNATURE AUTHORITY REPORT 1) Receive and file the Single Signature Authority report for the fourth quarter ended June 30, 2020; and 2) Forward to the Commission for final action. 5C. FISCAL YEAR 2020/21 ANNUAL LOCAL TRANSPORTATION FUND PLANNING ALLOCATIONS TO WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS AND COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS 1) Approve an allocation of Local Transportation Fund (LTF) funds for planning in the amount of $676,500 for Western Riverside Council of Governments (WRCOG) and $369,000 for Coachella Valley Association of Governments (CVAG) for efforts identified in each agency’s Fiscal Year 2020/21 LTF Program Objectives/Work Plan (Work Plan) that supports transportation planning programs and functions consistent with regional and subregional plans, programs, and requirements; and 2) Forward to the Commission for final action. 5D. FISCAL YEARS 2020/21 – 2024/25 MEASURE A FIVE-YEAR CAPITAL IMPROVEMENT PLANS FOR THE LOCAL STREETS AND ROADS PROGRAM 1) Approve the Fiscal Years 2020/21 – 2024/25 Measure A Five -Year Capital Improvement Plans (CIPs) for Local Streets and Roads (LSR) as submitted by the participating agencies; and 2) Forward to the Commission for final action. 6. ANNUAL INVESTMENT POLICY Theresia Trevino, Chief Financial Officer, provided an update for the revised annual Investment Policy . Commissioner Raymond Gregory expressed appreciation for Ms. Trevino’s presentation and referred to the annual Investment Policy about a change in the event of investing in a zero interest security and asked if there will be a change with Government Code 53601.6 as mentioned, noting it looks like it remains prohibited by the government code. Theresia Trevino replied her understanding is that the government code does not allow for negative interest rate securities but that there is no prohibition on the zero interest securities. She explained this change specifically came from the Riverside County Treasure rs Office as far as their suggestion to delete the prohibition in RCTC’s policy RCTC Budget and Implementation Committee Minutes July 27, 2020 Page 3 because the government code provides for that. Ms. Trevino stated she will follow up on that language and make any changes, if necessary, prior to the August Commission meeting. Commissioner Gregory concurred about staff following up and stated that Government Code 53601.6b states a local agency shall not invest any funds pursuant to this article or pursuant to article 2 commencing with Section 53630 in any security that could result in zero interest accrual if held to maturity and he stated it goes on to mention there are some exceptions. Commissioner Gregory stated it seems to be a mistake to take it out because it might signal, especially to ou t of state contractors, that it is okay w hen it looks like it remains prohibited by the government code. Theresia Trevino reiterated that she would look into that. Commissioner Ben Benoit stated with the questions raised if the Budget and Implementation Committee should postpone this agenda item. Anne Mayer, Executive Director, suggested to the Committee Members to conditionally approve this agenda item today based on staff doing the research on that specific component. If there is confirmation it conflicts with the government code staff will remove that one recommendation and leave the rest of staff recommendations for Commission approval. Commissioner Benoit asked Commissioner Gregory if he wanted to make that motion and he will second it. Commissioner Chuck Washington clarified relative to Anne Mayer’s comment, this committee is not approving this agenda item as it has to go to the entire Commission for approval. He stated it is already conditional based on the Commission’s approval and suggested with Ms. Trevino’s comment the language will adjust as she finds information prior to the August Commission meeting. He suggested to adopt staff’s recommendation knowing that it is going to get adjusted if it needs to be adjusted or not. Chair White confirmed with Commissioner Gregory if that is his motion. Commissioner Gregory stated he would prefer to move this agenda item forward to be heard by the entire Commission and that staff research the item in question. M/S/C (Gregory/Benoit) to: 1) Adopt Resolution No. 20-012, “Resolution of the Riverside County Transportation Commission Regarding the Revised Investment Policy”; 2) Adopt the revised annual Investment Policy; and 3) Forward to the Commission for final action. RCTC Budget and Implementation Committee Minutes July 27, 2020 Page 4 7. STATE AND FEDERAL LEGISLATIVE UPDATE David Knudsen, Legislative Affairs Manager, provided an update for the state and federal legislative activities. M/S/C to: 1) Receive and file an update on state and federal legislation; and 2) Forward to the Commission for final action. 8. COACHELLA FESTIVAL SPECIAL EVENTS TRAIN PLATFORM DEVELOPMENT PROJECT UPDATE Sheldon Peterson, Rail Manager, presented the Coachella Festival Special Events Train Platform Development Project update and its challenges, highlighting the following areas: • Background: o Amtrak successfully ran Coachella Express to Festival in 2008 o RCTC, LOSSAN, Amtrak, and Union Pacific Railroad - staff begin project coordination in 2016 o Location identified with city of Indio o $5,942,510 State Rail Assistance awarded o $2,745,731 Proposition 1B funds programmed o $8,688,241 project cost • Proposed Indio Temporary Platform sketch • Project Development/Challenges: o Consultant developed 30 percent design for temporary platform o 10-car ADA platform designed with separate station tracks o Railroad operations and ROW approval required o Railroad capacity and freight operations concerns o Current proposal to operate service is not financially viable • Recent Actions/Moving Forward: o Design beyond 30 percent requires specific agreements o LOSSAN and CalSTA recommend to suspend efforts o Indio platform design process can be reinstated in the future o Staff proposes to apply funding to larger Coachella Valley Rail Study for daily service Commissioner Gregory expressed appreciation for Mr. Peterson’s presentation and for his efforts as this has been an important project for everyone - due to the people that travel back and forth to these festivals and create traffic to the roadways all the way through I-10, SR -91, SR-60 also with the pollution and other ill effects . He expressed concern that the record is clear on what happened and referred to the Desert Sun RCTC Budget and Implementation Committee Minutes July 27, 2020 Page 5 newspaper article that quoted John Standiford, Deputy Executive Director and Commissioner Lisa Middleton speaking about the LOSSAN action. He discussed how the attached LOSSAN letter does not reference they decided, rather it is stating the Commission decided to stop the effort at this time and return the funding. Commissioner Gregory referred to the newspaper article which stated the problem was with Union Pacific Railroad, yet spokesman Tim McMann for Union Pacific Railroad (UP) said that UP is okay and wants to see this project move forward and Commissioner Gregory read the quote from Mr. McMann. He expressed concern the record is kind of muddy at least in the eye of the public and he is uncertain what exactly happened to prompt this now. He then asked if the substantial access fee that was mentioned was the deciding factor and why that is not being shared with the public. Anne Mayer clarified LOSSAN’s role and explained when they went forward with this proposal the grant funding received was to go towards the physical improvements on the capital improvement side. LOSSAN was going to operate the trains so LOSSAN had included funding to operate the trains in their annual budget and RCTC would build the platform. The operations related activit ies were sorted out as LOSSAN coordinated with Amtrak and there were enough funds to operate it, but for at least a couple of years their conversations with UP were going very slowly . She discussed the prospective Indio Platform and how UP had concerns about that because the rail lines along I -10 are the most heavily traveled freight line in California. She discussed how UP asked RCTC not to build a temporary platform at that location in Indio, and to stop at the existing platform in Palm Springs, which created concern as to Valley Music Travel would have to shuttle everyone all the way to the festivals. She expressed what was trying to be accomplished for the purposes of providing rail service to the Coachella special events conflicted with their business requirements related to keeping other passenger trains off the rail line so it did not interfere with UP’s freight service. Anne Mayer expressed in addition to minimizing the amount of physical improvements that were being made RCTC was also asked to provide an access fee, wherein the grant funds would need to be used to pay UP an access fee instead of building a platform. She discussed how that business model is being used elsewhere in the state, that if passenger rail wants to use freight rail lines then passenger rail has to pay an access fee . She explained from a staff perspective using that grant money to pay an access fee was not appropriate in this circumstance for a special event train service; noting to pay millions of dollars for rail access for three weekends did not make sense from a staff perspective. In conversations with LOSSAN staff and CalSTA staff it was agreed that the recommendation would be to return the grant funding because they could not justify using public taxpayer dollars for only three weekends of service. She discussed how LOSSAN staff felt a sense of urgency because they were getting ready to approve their budget for the operating dollars, which that notification went out prior to RCTC’s July Budget and Implementation Committee and August Commission agendas being posted. She then explained from a UP perspective they did not say no, but the conditions that were placed on it out of their business needs make it from RCTC’s perspective not a good investment of public funds. RCTC Budget and Implementation Committee Minutes July 27, 2020 Page 6 Commissioner Gregory stated her comments helped and it answered the question about why a decision was made, moved forward and it was not brought to the Commission yet. He stated Ms. Mayer explained it and he accepts it, but he asked why is RCTC not putting in writing the reason why as it makes sense and asked how this affects the future possibility of the San Gorgonio-Coachella Valley daily rail services . Anne Mayer concurred with Commissioner Gregory’s comments and stated staff’s goal was to have this conversation with the Commissioners at the Budget and Implementation Committee and the Commission meetings, which is a public setting so staff could provide the information and the Commissioners could ask questions. She discussed how staff responded to the Desert Sun and how the article was not the appropriate place to share information since the Commissioners were not aware of it yet and she apologized that the sequence got out of order. She stated at the Commissioners’ direction staff can reach out to the Desert Sun to provide the correct information. With respect to the San Gorgonio-Coachella Valley rail service RCTC is many years into the Tier 1environmental document for the ultimate project, which is two round trips per day between Los Angeles and Indio. Once the Tier 1 environmental document is complete RCTC will go into a Tier 2 document, which is where what actual improvements will be made so that the project can go forward. She discussed how in the Tier 1 document RCTC will need to triple track between Colton and Indio, which is UP’s most highly traveled corridor. If there is a way with the construction of a third track that both freight and passenger rail can be accommodated there may be a possibility that RCTC could come to some sort of agreement with UP, but the cost of that triple tracking likely approaches a billion dollars . Anne Mayer explained this is not something that RCTC will be able to fund and will need the state partners at CalSTA to do so and expects that if RCTC gets through this Tier 1 document there will be several years of conversations between UP, RCTC, the Federal Railroad Administration, and CalSTA to discuss how this can work and have a balance between freight rail needs and passenger rail needs, which is not going to be an easy task for any of the entities. Commissioner Gregory expressed appreciation for Ms. Mayer’s comments and stated it would not be wise necessarily to go back and engage. He suggested as this moves forward in the agenda item there should be a little more discussion to the access fee and how that played into the decision. Anne Mayer concurred that staff will make those modifications. M/S/C (Washington/Matas) to: 1) Take appropriate actions to suspend planning and development for the Coachella Festival Special Events Train Platform Development Project (Platform Project); 2) Rescind the approval of Agreement No. 19-25-103-00 with the California State Transportation Agency (CalSTA) regarding a State Rail Assistance RCTC Budget and Implementation Committee Minutes July 27, 2020 Page 7 (SRA) grant to fund the Coachella Festival Special Events Train Platform Development Project for an amount not to exceed $5,942,510 3) Approve Resolution No. 20-013, “Resolution of the Riverside County Transportation Commission, County of Riverside, California, Rescinding Resolution No. 19-012 and Resolution No. 19-013”; 4) Rescind the approval of Memorandum of Understanding (MOU) Agreement No. 19-25-102-00 with the Los Angeles – San Diego – San Luis Obispo Rail Corridor Agency (LOSSAN) and Amtrak for the coordination and development of the Platform Project; 5) Amend the Fiscal Year 2019/20 Coachella Valley-San Gorgonio Pass Rail Short Range Transit Plan to eliminate the Platform Project SRA grant funds of $5,942,500 and related expenditures; 6) Approve budget decreases to the FY 2020/21 budget in the amount of $5,942,500 for revenues and $5,942,500 for expenditures; and 7) Forward to the Commission for final action. 9. ITEM(S) PULLED FROM CONSENT CALENDAR AGENDA There were no items pulled from the consent calendar. 10. COMMISSIONERS / EXECUTIVE DIRECTOR REPORT There were no reports from the Commissioners or the Executive Director. 11. ADJOURNMENT There being no further business for consideration by the Budget and Implementation Committee, the meeting was adjourned at 10:15 a.m. Respectfully submitted, Lisa Mobley Clerk of the Board AGENDA ITEM 6 Agenda Item 6 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: August 24, 2020 TO: Budget and Implementation Committee FROM Marla Dye , Senior External Affairs Management Analyst THROUGH: Aaron Hake , External Affairs Director SUBJECT: Quarterly Public Engagement Metrics Report, April-June 2020 STAFF RECOMMENDATION : This item is for the Committee to: 1) Receive and file the Quarterly Public Engagement Metrics Report for April-June 2020; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION : Staff continues to measure public engagement activities and prepare Quarterly Public Engagement Metrics Reports for the Commission, a practice that began in April 2018. This report covers the second quarter of 2020, from April to June. The quarterly reports are a data-driven approach to monitor the Commission’s progress toward public engagement goals , to analyze the effectiveness of its efforts, and to provide transparency into how the Commission is using its resources to engage with the public. This quarter’s report includes four sets of data: 1) Metrics for RCTC’s overall public engagement activities , including website use and access; website top pages visited; email notifications; social media likes, engagement and reach; and public sentiment 2) Metrics for RCTC’s Interstate 15 Express Lanes Project public engagement activities , including email activity, website sessions, and social media 3) Metrics for the State Route 60 Truck Lane s Project includes email activity, website sessions, and social media 4) Metrics for the Interstate 15 Railroad Canyon Interchange Project. Note that these numbers remain small, due to only a few months of activity. Report highlights for this quarter follow and are included in a graphical format. Not surprisingly, the metrics showed declines across platforms and mixed sentiment. The declines are due to a combination of the public’s focus on COVID-19 and the Commission’s decision to limit its public engagement efforts during this sensitive time . In addition, the Commission concluded its work on the Traffic Relief Plan, which significantly reduced public engagement activity. The quarterly reports will evolve to include metrics from new Commission projects , including the upcoming 1 Agenda Item 6 I-215 Placentia In terchange, the 91 Corridor Operations Project, and the 15/91 Express Lanes Connector. RCTC Overall Public Engagement 1) Website a. For the quarter, there were 27,363 website sessions, a 17 percent de crease from last quarter’s 32,858 sessions. There also were 16,829 unique users, a de crease of 21 percent compared to the previous quarter’s 21,233 unique users. b. Most visitors (41 percent) accessed the website through organic searches, such as Google. Another 22 percent used a direct search (keying in rctc.org). Others used social media (30 percent), and website referrals (7 percent). c. Website access via desktop versus mobile slightly shifted . During the quarter, 43 percent accessed the website using a desktop computer and 57 percent used mobile devices. During the previous quarter, the ratio was 46 to 54 percent. d. The homepage continues to be the most frequently visited page, followed this quarter by the Interstate 15 Railroad Canyon Interchange page, the Meetings & Agendas page, and the blog post related to the new 91 westbound lane (91 Corridor Operations Project). 2) Social Media a. Facebook: At the end of the quarter, the Facebook page had 9,618 likes, a .5 percent increase over last quarter’s 9,565 likes . The page had 6,182 forms of engagement, such as likes, comments and shares, a 36 percent decrease from last quarter’s 9,619 forms of engagement. Facebook also had 194,791 impressions . This was a large decline – 96 percent – from last quarter’s 5.4 million impressions – likely due to a significant decrease in digital advertising and overall social media content, due to RCTC’s decision to scale back its presence during the first few months of the COVID-19 pandemic. b. Twitter: RCTC’s Twitte r page showed a 1 percent increase in followers, from 1,264 to 1,282. Engagement declined by 98 percent, from 35,523 to 698. Impressions reduced by 95 percent from 715,890 to 34,806. Again, this lower engagement is likely due to COVID-19. c. Instagram: The Instagram page followers grew 4 percent, from 653 to 680 followers . Engagement declined 49 percent, from 410 forms of engagement to 209. Impressions decreased 62 percent to 4,078, compared to last quarter’s 10,639. d. Overall, public sentiment was mostly positive, but with low er than typical engagement levels . Engagement was positive related to safety protocols for essential workers on RCTC projects, the launch of I-15 Railroad Canyon social media, and support for funding of the 71/91 Interchange. 2 Agenda Item 6 3) RCTC’s The Point: RCTC continues to produce content for its online blog, The Point, and distributes this information and other news via email to subscribers. RCTC’s subscribers grew 4 percent, from 3,920 to 4,075. Thirty -five percent of subscribers opened The Point, and 6 percent clicked on links to learn more. This open rate showed an increase from last quarter’s 27 percent. Interstate 15 Express Lanes Construction Public Engagement 1) Emails: Total email list sign -ups since the project began grew to 2,732. This is a 1 percent increase over the 2,701 sign -ups received through the end of last quarter. There were 9 email inquiries for a total of 171 since the project started. This is a 5 percent increase over the 162 inquiries received through the end of last quarter. 2) Website: Total website visits since project inception grew to 75,484, an 8 percent climb from the 69,624 visits through the end of last quarter. 3) Social Media: The project’s Facebook, Twitter and Instagram accounts all showed gains. The Facebook page grew to 2,705 likes from 2,374 likes last quarter, a 12 percent increase. Twitter increased from 267 followers to 297, a 10 percent increase . Instagram followers increased 3 percent from 485 to 499. Route 60 Truck Lanes Construction Public Engagement 1) Emails: Total email list sign -ups since the project began grew slightly to 299. This is a 3 percent increase over the 291 sign -ups received through the end of last quarter. There also have been a total of 187 email inquiries, a 9 percent increase over the 170 inquiries through the end of last quarter. 2) Website: Total website visits since project inception grew to 14,318, a 10 percent increase from the 12,850 visits through the end of last quarter. 3) Social Media: The project’s Facebook, Twitter and Instagram accounts all showed increases. The Facebook page grew to 729 likes from 576 likes last quarter, a 21 percent increase. Twitter increased from 62 followers to 69 followers , a 10 percent increase. Instagram followers increased 13 percent from 152 to 175. Interstate 15 Railroad Canyon Interchange Public Engagement 1) Email s: Email sign -ups during the first three months totaled 194. One email was sent to the project team. 2) Texts: RCTC is using a new text messaging tool to send construction updates. A total of 208 people registered to receive texts through the end of the second quarter. 3) Website: Visits to the rctc.org/railroadcanyon webpage totaled 4,230 during the quarter. 4) Social Media: The project’s Facebook, Twitter and Instagram accounts launched in late March. Facebook likes totaled 803, Twitter followers totaled 22, and Instagram followers totaled 138 at the end of this quarter. 3 Agenda Item 6 Attachments: 1) RCTC Overall Public Engagement Metrics 2) Interstate 15 Express Lanes Construction Public Engagement Metrics 3) State Route 60 Truck Lanes Construction Public Engagement Metrics 4) Interstate 15 Railroad Canyon Interchange Construction Public Engagement Metrics 4 Top Pages Visited 2 3 4 Desktop vs Mobile Users 43%57%Desktop Mobile Facebook Twitter Instagram Top Channels Overall Social Media Sentiment Eblasts Web Public Engagement Metrics: Q2 Apr – Jun 2020 Social Media DifferencesCOVID-19 affected advertising efforts in 2020. Subscribers4,075 AverageOpen 35% AverageClick6% 27,363Number of Sessions -17%16,829Number ofUnique Users -21% Impressions194,791 Followers9,618 Engagement6,182 Impressions34,806 Followers1,282 Engagement698 Impressions4,078 Followers680 Engagement209 -95% +1% -98% -62% +4% -49% -96% +0.5% -36% I-15 Railroad Canyon Project Meetings and Agendas New 91 Westbound Lane Homepage is #1 most visited page +4% 4/5 (+) Positive engagement on construction crew safety during COVID-194/29 (—) Low engagement levels5/23 (+) I-15 Railroad Canyon Interchange social launch6/3 (+) Continued high positive engagement on 71/91 ads and organic posts Direct (22.3%) — 3,846 Organic (40.6%) — 6,982 Social (30%) — 5,167 Referral (6.6%) — 1,130 -2 0 1 2 3 4 4/1 4/10 4/19 4/28 5/7 5/16 5/25 6/306/216/3 6/12 5 - 1 ATTACHMENT 1 5 15 Express Lanes ProjectOutreach Metrics Oct 2016 – Jun 2020 45 114 703 1,240 1,401 1,706 1,915 2,301 2,522 2,577 2,622 2,426 2,648 2,701 2,732 Oct – Dec 2016Jan – Mar 2017Apr – Jun 2017Jul – Sep 2017Oct – Dec 2017Jan – Mar 2018Jul – Sep 2018Apr – Jun 2018Oct – Dec 2018Jan – Mar 2019Apr – Jun 2019Jul – Sep 2019Oct – Dec 2019Jan – Mar 2020Apr – Jun 20200 500 1000 1500 2000 2500 3000 Oct – Dec 2016Jan – Mar 2017Apr – Jun 2017Jul – Sep 2017Oct – Dec 2017Jan – Mar 2018Jul – Sep 2018Apr – Jun 2018Oct – Dec 2018Jan – Mar 2019Apr – Jun 2019Jul – Sep 2019Oct – Dec 2019Jan – Mar 2020Apr – Jun 20207 20 32 40 48 62 77 104 132 137 144 118 154 162 171 0 50 100 150 200 Facebook Page Likes Instagram Followers (Account Opened 02/05/18) Twitter Followers (Account Opened 02/05/18) 21 127 195 932 979 1,297 1,477 1,665 2,030 2,219 2,269 1,933 2,303 2,374 2,705 0 500 1000 1500 2000 2500 3000 Facebook Page Likes Instagram Followers (Account Opened 02/05/18) Twitter Followers (Account Opened 02/05/18) 181 176 293 20852 148 351 219 384 220 407 235 443 242 461 257 Oct – Dec 2016Jan – Mar 2017Apr – Jun 2017Jul – Sep 2017Oct – Dec 2017Jan – Mar 2018Jul – Sep 2018Apr – Jun 2018Oct – Dec 2018Jan – Mar 2019Apr – Jun 2019Jul – Sep 2019Oct – Dec 2019Jan – Mar 2020Apr – Jun 2020Oct – Dec 2016Jan – Mar 2017Apr – Jun 2017Jul – Sep 2017Oct – Dec 2017Jan – Mar 2018Jul – Sep 2018Apr – Jun 2018Oct – Dec 2018Jan – Mar 2019Apr – Jun 2019Jul – Sep 2019Oct – Dec 2019Jan – Mar 2020Apr – Jun 20200 10000 20000 30000 40000 50000 60000 70000 80000 845 3,635 5,780 8,813 11,05614,980 20,440 28,184 42,208 49,590 56,019 36,841 62,023 69,624 75,484 485 267 499 297 Emails Received Website Visits Social Media Likes/Follows Email List Sign-Ups ATTACHMENT 2 6 May 2019 - June 2020 State Route 60 Truck Lanes ProjectQuarterly “At-a-Glance” Metrics Report Facebook Page Likes Instagram Followers Twitter FollowersMay – Jun 2019Number of Likes/FollowsFacebook Page Likes Instagram Followers Twitter Followers 0 100 200 300 400 500 600 700 800 Total Website visits to Date0 50 100 150 200 Number of Sign-UpsNumber of Emails0 3000 6000 9000 12000 15000 0 50 100 150 200 250 300 1336 31101 52142 62152 69175May – Jun 2019Jul – Sep 2019Oct – Dec 2019May – Jun 2019Jul – Sep 2019Oct – Dec 2019Jul – Sep 2019Oct – Dec 2019May – Jun 2019Jul – Sep 2019Oct – Dec 201961 263 285 291 299 67 144 157 170 187 1,414 6,715 9,992 12,850 14,318 115 314 454 576 729 Email & Text Sign-Ups Website Sessions Emails to Project Team Social Media Likes/FollowsJan – Mar 2020Jan – Mar 2020Jan – Mar 2020Jan – Mar 2020Apr - Jun 2020Jan – Mar 2020Apr - Jun 2020Apr - Jun 2020Apr - Jun 2020Jan – Mar 2018Jul – Sep 2018Apr – Jun 2018Oct – Dec 2018Jan – Mar 2019Apr – Jun 2019Jan – Mar 2018Jul – Sep 2018Apr – Jun 2018Oct – Dec 2018Jan – Mar 2019Apr – Jun 2019Jan – Mar 2018Jul – Sep 2018Apr – Jun 2018Oct – Dec 2018Jan – Mar 2019Apr – Jun 2019Jan – Mar 2018Jul – Sep 2018Apr – Jun 2018Oct – Dec 2018Jan – Mar 2019Apr – Jun 2019ATTACHMENT 3 7 Apr 2020 - June 2020 I-15 Railroad Canyon Road Interchange ProjectQuarterly “At-a-Glance” Metrics Report Facebook Page Likes Instagram Followers Twitter FollowersApr - Jun 2020Number of Likes/FollowsFacebook Page Likes Instagram Followers Twitter Followers 0 200 400 600 800 1000 Total Website visits to Date0.0 0.2 0.4 0.6 0.8 1.0 Number of Sign-UpsNumber of Emails0 1000 2000 3000 4000 5000 22138Apr - Jun 2020Apr - Jun 2020194208 1 4,230 803 Email & Text Sign-Ups Website Sessions Emails to Project Team Social Media Likes/FollowsApr - Jun 20200 50 100 150 200 250 Text Sign-UpsEmail Sign-Ups Jan – Mar 2018Jul – Sep 2018Apr – Jun 2018Oct – Dec 2018Jan – Mar 2019Apr – Jun 2019Jan – Mar 2018Jul – Sep 2018Apr – Jun 2018Oct – Dec 2018Jan – Mar 2019Apr – Jun 2019Jan – Mar 2018Jul – Sep 2018Apr – Jun 2018Oct – Dec 2018Jan – Mar 2019Apr – Jun 2019Jan – Mar 2018Jul – Sep 2018Apr – Jun 2018Oct – Dec 2018Jan – Mar 2019Apr – Jun 2019ATTACHMENT 4 8 PUBLIC ENGAGEMENT METRICS Quarterly Report: April –June 2020 Budget & Implementation Committee August 24, 2020 Marla Dye, Sr. External Affairs Management Analyst 1 Data Driven Approach 2 “The goal is to turn data into information and information into insight .” –Carly Fiorina, former chief executive officer, Hewlett Packard •Adjust strategies, goals •Analyze strengths, weaknesses •Boost transparency •Began tracking January 2018 •Compare data over time Four Sets of Data 3 Overall public engagement activities I-15 Express Lanes Project 60 Truck Lanes Project New this quarter –I-15 Railroad Canyon Interchange Project 1 2 3 4 Overall Public Engagement 4 1 5 Social Media Sentiment 6 Reflects changes from previous quarter, January-March 2020 Social Media 7 Website 8 The Point E-Newsletter I-15 Express Lanes Project 9 2 10 Social Media Facebook Page Likes: 2,705 +331 Twitter Followers: 297 +30 Instagram Followers: 499 +14 Emails & Texts Email/Text/Phone Inquiries +9 Construction Update Sign-Ups +31 Website Visits Unique Visitors: 75,484 +5,860 Route 60 Truck Lanes Project 11 3 12 Social Media Facebook Page Likes: 729 +153 Twitter Followers: 69 +7 Instagram Followers: 175 +23 Emails & Texts Email/Text/Phone Inquiries +17 Construction Update Sign-Ups +8 Website Visits Unique Visitors: 14,318 +1,468 I-15 Railroad Canyon Interchange Project 13 4 14 Social Media Facebook Page Likes: 803 Twitter Followers: 22 Instagram Followers: 138 Emails & Texts Email/Text/Phone Inquiries 1 Construction Update Sign-Ups 402 Website Visits Unique Visitors: 4,230 QUESTIONS 15 AGENDA ITEM 7 Agenda Item 7 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: August 24, 2020 TO: Budget and Implementation Committee FROM: David Knudsen, Legislative Affairs Manager THROUGH: Aaron Hake, External Affairs Director SUBJECT: State and Federal Legislative Update STAFF RECOMMENDATION : This item is for the Committee to: 1) Receive and file an update on state and federal legislation; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION : State Update The Legislature is in the final days of the 2019-2020 legislative session. This second year of the two-year session has been anything but normal. For the last several weeks, the Legislature has been working to pass legislation albeit under COVID-19 safety protocols which limited the number of bill introductions and reduced the number of legislative hearings. As a result, only a certain number of bills, often related to COVID-19, were granted bill hearings. The last day for fiscal committees to meet and report bills was on August 21, 2020, and today marks the last day to amend bills on the floor. August 31, 2020 is the Constitutionally mandated deadline for either house to pass bills. The Governor will have until September 30, 2020 to sign or veto any bills on his desk. RCTC staff will continue to monitor and participate in the legislative process through the end of the legislative session. Executive Order N-19-19 On September 20, 2019, Governor Gavin Newsom signed Executive Order N-19-19 (EO N -19-19) requiring that every aspect of state government redouble its efforts to reduce greenhouse gas emissions and mitigate climate change impacts while building a sustainable, inclusive economy. EO N -19-19 directs the California State Transportation Agency (CalSTA) to leverage discretionary state transportation funds to reduce greenhouse gas emissions in the transportation sector and adapt to climate change. Additionally, EO N -19-19 directs CalSTA : 9 Agenda Item 7 • To align transportation spending with the State’s Climate Change Scoping Plan where feasible; • Direct investments to strategically support smart growth to increase infill housing production; • Reduce congestion through strategies that encourage a reduction in driving and invest further in walking, biking, and transit; and • Ensure that overall transportation costs for low income Californians do not increase as a result of these policies. To implement EO N -19-19, CalSTA developed ten investment strategies to guide how to prioritize the State's transportation investments. RCTC and other stakeholder groups were asked to participate in a survey to provide comments to the ten strategies. RCTC provided answers to the five -question survey on August 6, 2020. The ten investment strategies are attached to this report. Following the survey, it is expected that CalSTA will hold a series of workshops and stakeholder meetings to inform and receive feedback on EO N -19-19’s implementation. RCTC staff will participate in these workshops to ensure that Riverside County is part of the discussion. Competitive Grant Funding Update Staff at the California Transportation Commission (CTC) are reviewing applications for the Local Partnership Program (LPP), Trade Corridor Enhancement Program (TCEP), and Solutions for Congested Corridors Program (SCCP) competitive grant programs. Over the last three months RCTC applied to each of these grant programs seeking funds for the SR-71/91 Interchange Improvement Project. The investment of these funds, along with funding from the State Transportation Improvement Program, will facilitate construction of the $117 million interchange project. RCTC’s grant applications for the SR-71/91 Interchange Improvement Project include: • LPP - $25 million • TCEP - $58.1 million • SCCP - $58 million CTC staff recommendations are expected to be announced in November 2020. In February and May of this year, RCTC submitted federal grant applications for $25 million from each of the Infrastructure for Rebuilding America (INFRA) and Better Utilizing Investments to Leverage Development (BUILD) competitive grant programs for the SR-71/91 Interchange Improvement Project. Unfortunately, not one California project, including the SR-71/91 Interchange Improvement Project, was awarded an INFRA grant this year. BUILD grant awards will be announced by September 15, 2020. 10 Agenda Item 7 Federal Update Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding RCTC staff has been working with the Federal Transit Administration (FTA) to apply for CARES Act funding for RCTC’s vanpool program, known as VanClub. The statewide “stay at home” orders, increase in telework, and social distancing requirements as a result of the COVID-19 pandemic has reduced the use of transit services, including RCTC’s vanpool program. RCTC is seeking CARES Act funding to reimburse $1.4 million in operational expenses associated with the 59 percent reduction in the number of vanpools from March to August. While vanpooling is considered an official FTA Transit Mode and it is RCTC staffs’ assessment that the entire vanpool program, including program capital cost of contracting and program administration, are eligible for CARES Act funding since the vanpool program was approved by the FTA as a transit mode to enter data into the National Transit Database. RCTC staff is working with FTA Region IX staff to secure as much CARES Act funding as possible for VanClub ahead of the August 31, 2020 application deadline. Coachella Valley–San Gorgonio Pass Rail Corridor Service (CV Rail) RCTC, Caltrans, and the Federal Rail Administration (FRA) have been working to complete a Tie r 1 Environmental Impact Statement/Environmental Impact Report (Tier 1/Program EIS/EIR) and Service Development Plan (SDP) for the CV Rail project. Progress on the project has stalled over a new FRA requirement. Given the significance of the CV Rail pro ject on the local economy and the limited funding available to complete this phase of environmental analysis, RCTC reached out to the Federal Permitting Improvement and Steering Council (Council), a special office within the Executive Office of the President. The Council was established by the Fixing America’s Surface Transportation (FAST) Act in 2015 to be an impartial federal partner responsible for overseeing interagency coordination and process improvements for certain eligible infrastructure projects. The Council is composed of representatives at the agency Deputy Secretary-level and is chaired by an Executive Director, appointed by the President. The Council is now working with RCTC to identify the obstacles and determine a path forward with FRA to complete the Tier 1/Program EIS/EIR document. In August, Caltrans and RCTC will meet again with FRA to seek their approval on the Administrative draft Tier 1/Program EIS/EIR while also working with the Council. Appropriations On July 31, 2020 U.S. House of Representatives passed a $1.3 trillion package of Fiscal Year 2021 appropriations bills. The package consists of six bills of the twelve appropriations bills that fund federal departments. This package included the Transportation, and Housing and Urban 11 Agenda Item 7 Development (THUD) appropriations bill to fund U.S. Department of Transportation (USDOT) from October 1, 2020 to September 30, 2021. The USDOT would receive $107.2 billion in total budgetary resources, an increase of $21.1 billion above FY20 appropriations. Funding includes: • $1 billion for National Infrastructure Investments (TIGER/BUILD) • $1 billion for discretionary Highway Infrastructure Programs • $510 million for Transit Infrastructure Grants • $500 million for Consolidated Rail Infrastructure and Safety Improvements • $300 million for the Port Infrastructure Development Program The bill also includes an additional $26 billion in emergency funding for resilient transportation programs and supporting economic recovery from the coronavirus pandemic. As of this staff report, the U.S. Senate has not yet begun consideration of any of the twelve appropriations. Therefore, there will need to be a continuing resolution (CR) to fund federal programs from October 1st until, presumably, sometime following the federal elections. The House will recess from October 5, 2020 and return after the election on November 13, 2020, for a lame duck session and it is expected that the Senate will have a similar schedule. Surf ace Transportation Reauthorization Legislation Congress has not yet finalized, as of this staff report, the reauthorization of a new surface transportation bill to replace the Fixing America’s Surface Transportation (FAST) Act, set to expire on September 30, 2020. As was previously reported, on July 1, 2020 The House passed the Moving Forward Act, a $1.5 trillion infrastructure bill that included nearly $500 billion for the New Vision for the Environment and Surface Transportation in America (INVEST) Act, a five -year reauthorization of federal surface transportation programs. The Senate Environment and Public Works Committee passed its version of the reauthorization of the FAST Act in 2019, with additional Senate Committees' action still pending. There are still several steps, including passage of a bill in the full Senate, a bill conference between the House and the Senate, and then the signature of the President that have to take place before a final surface transportation reauthorization bill can be enacted into law. If surface transportation programs are not reauthorized by September 30, 2020, Congress will have to enact an extension of current programs for a period of time and we anticipate an extension to be enacted next month. RCTC staff will continue to participate in the federal process to advocate for transportation infrastructure policies that benefit Riverside County residents and commuters. 12 Agenda Item 7 COVID-19 Federal Response Four COVID-19 relief packages have been enacted to date: Coronavirus Preparedness and Response Supplemental Appropriations Act (March 4, 2020), Families First Coronavirus Response Act (March 18, 2020), the $2 trillion CARES Act (March 27, 2020), and Paycheck Protection Program and Health Care Enhancement Act (April 24, 2020). With these legislative packages, Congress has appropriated nearly $3 trillion in COVID-19 relief spending. While the House and Senate negotiate the potential of an additional COVID-19 related relief legislative package , in early August, Pre sident Trump signed four COVID-19 related Executive Orders aimed at: • Extending COVID-19 Economic Relief • Extending Enhanced Unemployment Benefits; and • Federal Eviction Moratorium • Suspending Federal Student Loan Payment RCTC staff will continue to monitor and participate in federal infrastructure and stimulus legislation discussion. The House and Senate are on recess, likely until September 14, 2020. In the interim, if there is a breakthrough on COVID-19 relief legislation, they will return to vote on such a package. Congress has to pass a Continuing Resolution to fund the government and extend federal surface transportation programs before September 30, 2020, while also possibly addressing remaining COVID-19 relief needs, before adjourning again for the elections in November. Given the number of legislative items with this pending deadline, a fast-paced legislative schedule is expected for the last two weeks of September. A ttachments: 1) Legislative Matrix – August 2020 2) CalSTA Ten Investment Strategies 13 RIVERSIDE COUNTY TRANSPORTATION COMMISSION - POSITIONS ON STATE AND FEDERAL LEGISLATION – AUGUST 2020 Legislation/Author Description BillStatus Position Date of BoardAdoption AB 252(Daly, Frazier) Removes the sunset date from the NEPA Reciprocity program. Signed by Governor Newsom. (July 31, 2019) SUPPORT 3/13/19 AB 1402(Petrie -Norris) Makes substantive changes to the Active Transportation Program administered by the State, allocating 75% of funds to be distributed by large MPOs. Assembly-Died - Transportation. (February 3, 2020) SUPPORT 4/1/19 SB 152(Beall ) Makes substantive changes to the Active Transportation Program administered by the State, allocating 75% of funds to be distributed by large MPOs. Senate -Died- Appropriations. (February 3, 2020) SUPPORT 4/1/19 AB 626(Quirk-Silva) Seeks to dictate that professionals who provide professional services on one phase of a project be deemed not to have a conflict of interest in subsequent project phases, disregarding the Commission’s adopted Procurement Policy. Died on inactive file (February 3, 2020) OPPOSEUNLESS AMENDED 4/10/19 AB 456(Chiu, Bonta, Low) Removes the January 1, 2020 sunset provision on claims resolution processes. Approved by the Governor. (O ctober 3, 2019) OPPOSE 5/8/19 SB 498(Hurtado) Takes funds dedicated in the Trade Corridors Improvement Fund and repurposes them for a new short-line railroad project grant program. Referred to Assembly Transportation Committee . (June 6, 2019) OPPOSE Staff action based on platform 5/30/19 SB 742(Allen) Authorizes existing state funds for Amtrak to be used on intercity passenger bus transportation, regardless of whether the passenger is connecting to or from intercity rail service. Approved by the Governor. (O ctober 8, 2019) SUPPORT 6/12/19 AB 1149(Fong) Eliminates the ability of petitioners to opt to prepare the record of proceedings and would place that responsibility solely on the lead agency. Assembly-Died -Natural Resources. (February 3, 2020) SUPPORT 6/12/19 ATTACHMENT 1 14 Legislation/ Author Description Bill Status Position Date of Board Adoption SB 664 (Allen) Revises existing statute in the Streets and Highways Code and the Vehicle Code to allow for improved operations of toll facilities in California. Re -referred to Committees on Privacy & Consumer Protection and Judiciary. (September 10, 2019) SUPPORT Staff action based on platform 6/17/19 SB 277 (Beall) Changes the SB 1-created Local Partnership Program to be administered at 85% formula, rather than 50% formula as is currently in adopted guidelines. Vetoed by the Governor. In Senate. Consideration of Governor’s veto pending. (August 14, 2019) SUPPORT Staff action based on platform 7/1/19 AB 2011 (Holden) Creates West San Bernardino County Rail Construction Authority for purposes of awarding and overseeing all design and construction contracts for completion of an extension of the Metro Gold Line light rail project from the City of Montclair to the Ontario International Airport. The bill would prescribe the powers and duties of the construction authority. Referred to Assembly Transportation Committee. (February 14, 2020) OPPOSE Staff action based on platform 3/10/20 SB 1390 (Portantino) Creates the Montclair to Ontario Airport Construction Authority for purposes of awarding and overseeing all design and construction contracts for completion of an extension of the Metro Gold Line light rail project from the City of Montclair to the Ontario International Airport. The bill would prescribe the powers and duties of the construction authority. Referred to Senate Transportation Committee. (March 12, 2020) OPPOSE Staff action based on platform 3/10/20 SB 1291 (Beall) This bill suspends the 2020 requirement that a Metropolitan Planning Organization submit a Federal Transportation Improvement Program to the Department of Transportation. Referred to Assembly Appropriations Committee (August 11, 2020) SUPPORT Staff action based on platform 7/6/2020 HR 2939 (Napolitano) Protects state and local general sales tax revenues from being directed to airports. Introduced. (May 23, 2019) SUPPORT 7/10/19 15 Draft 07/21/20 State investments should deploy the following strategies, as applicable: 1.Reduce public health harms and maximize benefits to disproportionately impacted disadvantaged communities, low -income communities, and communities of color, in urbanized and rural regions and involve these communities early in decision-making. Investments should also avoid placing new or exacerbating existing substantial burdens on communities, even if unintentional. 2.Make safety improvements to reduce fatalities and severe injuries of all users towards zero on our roadways and transit systems by focusing on context- appropriate speeds, prioritizing vulnerable user safety to support mode shift, and ultimately implementing a safe systems approach. 3.Assess physical climate risk as standard practice for transportation infrastructure projects to enable informed decision making, especially in communities that are most vulnerable to climate risks. 4.Promote projects that do not increase passenger vehicle travel, particularly in urbanized settings where other mobility options can be provided. Projects should aim to reduce vehicle miles traveled (VMT) and not induce significant VMT growth. When addressing congestion, consider alternatives to highway capacity expansion, such as providing multimodal options in the corridor, employing demand management strategies (i.e. pricing), and using technology to optimize operations. 5.Build towards an integrated, statewide rail and transit network, centered around the existing California State Rail Plan that leverages the California Integrated Travel Program to provide seamless, affordable, multimodal interregional travel options to all. 6.Promote compact infill development while protecting residents and businesses from displacement by supporting transportation projects that support housing for low income residents near job centers, provide walkable communities, and address affordability to reduce the housing-transportation cost burden and reduce auto trips. 7.Progress developing a zero-emission freight transportation system that avoids and mitigates environmental justice impacts, reduces criteria and toxic air pollutants, improves freight’s economic competitiveness and efficiency, and integrates multimodal design and planning into infrastructure development on freight corridors. 8.Incorporate safe and accessible bicycle and pedestrian infrastructure on portions of the State Highway System that intersect active tran sportation networks, provide accessibility for transit users, or serve as small town or rural main streets, particularly in low income and disadvantaged communities across the state. 9.Include investments in light, medium, and heavy-duty zero-emission-vehicle (ZEV) infrastructure or supportive infrastructure as part of larger transportation projects. Support the innovation in and development of the ZEV market and help ensure ZEVs are accessible to all, particularly to those in more rural or remote communiti es. 10.Protect natural and working lands from conversion to more intensified uses by supporting local and regional conservation planning that focuses development where it already exists to help retain carbon sequestration benefits. ATTACHMENT 2 16 Draft 07/21/20 Necessary Actions to Support Climate Investment Strategies To ensure investments are made in ways that align with the aforementioned strategies, changes may be necessary to transportation planning, programming, project delivery, maintenance, and operations. Such changes will help advance a slate of projects that meet climate goals, ensure that these projects are prioritized for state funding, and promote project construction and operations that minimize emissions and impacts from climate change. Many of the necessary changes are currently underway, but additional efforts may be needed. This Action Plan identifies those existing and additional actions necessary for implementation of the EO. 17 AGENDA ITEM 8 Agenda Item 8 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: August 24, 2020 TO: Budget and Implementation Committee FROM: Eric DeHate, Transit Manager THROUGH: Lorelle Moe -Luna, Multimodal Services Director SUBJECT: Fiscal Year 2020/21 State of Good Repair Program Allocations STAFF RECOMMENDATION : This item is for the Comm ittee to: 1)Approve Resolution No. 20-014, “Resolution of the Riverside County Transportation Commission Approving the FY 2020/21 Project List for the California State of Good Repair Program”; 2)A pprove an allocation of $4,211,059 related to Fiscal Year 2020/21 State of Good Repair (SGR) program funds to eligible Riverside County transit operators; 3)Authorize staff to allocate increased SCO revenue estimates up to $421,102, or 10 percent of the current estimate, to eligible Riverside County transit operators; 4)Approve an increase of $258,859 in the FY 2020/21 budget for SGR revenues to reflect updated SCO estimates; 5)Authorize the Executive Director, or designee, to review, approve and submit projects to Caltrans which are consistent with SGR program guidelines and to execute and submit required documents for the SGR program, including the Authorized Agent Form; 6)Authorize the Executive Director, or designee, to approve administrative amendments to the FY 2020/21 Short Range Transit Plans (SRTPs) for incorporation of the SGR funds, as necessary; and 7)Forward to the Commission for final action. BACKGROUND INFORMATION: The SGR program was established through Senate Bill (SB) 1 in April 2017 and is funded from a portion of the new Transportation Improvement Fee on vehicle registrations. SGR provides approximately $105 million annually to transit operators in California for eligible transit maintenance, rehabilitation, and capital projects. Funds are apportioned similar to the State Transit Assistance (STA) program formula, utilizing two categories for funding : population and transit operator revenues. Apportionments by population are discretionary and fall under Public Utilities Code (PUC) 99313 and apportionments for transit operator revenues are non- discretionary and fall under PUC 99314. Apportionments for both PUC 99313 and 99314 are determined by the SCO. The total estimated amount of SGR funds available to Riverside County for FY 2020/21 is $4,211,059. Of this amount, $3,612,115 is apportioned by population under 18 Agenda Item 8 PUC 99313, and will be sub-allocated by the Commission . PUC 99314 provides $598,944 directly to the transit operators as determined by the SCO. As the Regional Transportation Planning Agency for Riverside County, the Commission has the following responsibilities: •Receive and allocate SGR funds to transit operators based on local needs (PUC 99313) and based on formula amounts published by the SCO (PUC 99314); •Via board resolution, approve the annual list of SGR projects submitted by the public transit operators and ensure funds are expended on SGR-eligible activities; •Complete an updated authorized agent form; and •Comply with all relevant federal and state laws, regulations, and policies for funding. In order to receive funding for FY 2020/21, by September 1, the Commission is required to submit to Caltrans a resolution , which confirms the Commission is an eligible project sponsor and may receive, distribute, concur and approve the list of projects , which are to be funded under the SGR program. Revised SGR funding amounts were released on August 1, 2020. Due to the board meeting schedule, Caltrans approved the Commission’s request to submit an approved resolution and project list by September 30. Staff recommends approval of Resolution No. 20-014, which is included as Attachment 1 to the report. Attachment 2 of this report represents amounts allocated to each transit operator for project allocation. Sub -allocations for PUC 99313 were based on a population distribution by subregion and a distribution of 78 percent to bus and 22 percent to rail in Western Riverside County. Staff reviewed the current distribution methodology and recommends the continued sub-allocation for FY 2020/21 SGR funds. It is important to note that the funding allocation is an estimate provided by the SCO. Actual funds received are based on the Transportation Improvement Fee collected on vehicle registrations. Most funding sources the Commission oversees have a fund balance, which provides stability in changes to economic conditions and allows projects and programs to move forward even during economic uncertainty. Caltrans requires all SGR funds to be programmed leaving little to no fund balance, which impacts operators to use these funds as expeditiously as Caltrans would prefer. Staff included the January estimates provided by the SCO for SGR funding allocations concurrently with the annual Short-Range Transit Plan allocation process approved by the Commission in June. Staff did not include the resolution during that process anticipating a revised estimate in August from the SCO and subsequent board authorization. The August estimate provided by the SCO, shows an increase of 6.6 percent over the January estimate. Any increases in funding allocation s to the transit operators require staff to return to the Commission for approval. Any decreases in funding allocations is within the approved amount the Commission authorizes and can be amended administratively. Due to the fluctuations in funding and revisions to the quarterly estimates provided by the SCO, staff recommends authorization for an increase 19 Agenda Item 8 to the allocation for up to 10 percent of the current allocation in the event of an increased SCO estimate and authorize the Executive Director, or designee, to approve administrative amendments to the FY 2020/21 SRTPs for incorporation of the SGR funds, as necessary. Financial Information In Fiscal Year Budget: Yes No Year: FY 2020/21 FY 2020/21 Amount: $ 3,952,200 $ 258,859 Source of Funds: SB1 State of Good Repair Budget Adjustment: No Yes GL/Project Accounting No.: 00222X 401 4230X 0000 242 62 4230X (SGR revenues by various geographic area/project numbers) Fiscal Procedures Approved: Date: 08/13/2020 Attachments: 1) Resolution No 20-014 2) SGR FY 2020/21 Allocations by Operator 20 RESOLUTION NO. 20-014 RESOLUTION OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION APPROVING THE FY 2020-21 PROJECT LIST FOR THE CALIFORNIA STATE OF GOOD REPAIR PROGRAM WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act 2017, establish ed the State of Good Repair (SGR) program to fund eligible transit maintenance, rehabilitation and capital project activities that maintain the public transit system in a state of good repair; and WHEREAS, the Riverside County Transportation Commission is an eligible project sponsor and may receive and distribute State Transit Assistance – SGR funds to eligible project sponsors (local agencies) for eligible transit capital projects; WHEREAS, the Riverside County Transportation Commission distributes SGR funds to eligible project sponsors (local agencies) under its regional jurisdiction; and WHEREAS, the Riverside County Transportation Commission concurs with and approves the attached project list for the SGR Program funds; and NOW , THEREFORE, BE IT RESOLVED, that the Riverside County Transportation Commission hereby approves the SB 1 SGR Project List for FY 2020-21; and NOW , THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Riverside County Transportation Commission that the fund recipient agrees to comply with all conditions and requirements set forth in the Certification and Assurances document and applicable statutes, regulations and guidelines for all SGR funded transit capital projects. NOW , THEREFORE, BE IT RESOLVED, that the Executive Director is hereby authorized to submit a request for Scheduled Allocation of the SB 1 SGR funds and to execute the related grant applications, forms and agreements, including the Authorized Agent Form. APPROVED AND ADOPTED this 9th day of September, 2020. _____________________________________ Ben J. Benoit, Chair Riverside County Transportation Commission ATTEST: _________________________________ Lisa Mobley, Clerk of the Board Riverside County Transportation Commission ATTACHMENT 1 21 Bus Rail Bus RailPUC 99313 Discretionary 2,231,845 632,315 699,305 0 48,650 3,612,115City of Banning 43,570City of Beaumont 56,000City of Corona 98,552City of Riverside 99,011Riverside Transit Agency 1,934,712PUC 99314 Non-Discretionary 204,269 274,015 118,845 0 1,815 598,944City of Banning 2,152City of Beaumont 3,290City of Corona 4,406City of Riverside 5,099Riverside Transit Agency 189,322Total FY 20/21 SGR Funding 2,436,114 906,330 818,150 0 50,465 4,211,059 Population Source: California Department of Finance, Demographic Research Unit (1/1/17) (Commission 1/9/19) Area Population %Western Riverside 1,941,646 79.57%Coachella Valley 472,427 19.36%Palo Verde Valley 26,051 1.07%Total 2,440,124 100.00%* For Western Riverside: Bus Services (78%), Rail Services (22%).Rev. 8/5/20 Agency PUC 99313 PUC 99314 Total SGR Allocation Project NumberCity of Banning 43,570 2,152 $45,722 21-01City of Beaumont 56,000 3,290 $59,290 21-02City of Corona 98,552 4,406 $102,958 21-1City of Riverside 45,957 5,099 $51,056 21-1City of Riverside 53,054 $53,054 21-2 Palo Verde Valley Transit Agency 48,650 1,815 $50,465 TBDRCTC632,315 274,015 $906,330 21-1 Riverside Transit Agency 1,934,712 189,322 $2,124,034 TBDSunLine699,305 118,845 $818,150 TBDGrand Totals 3,612,115 598,944 $4,211,059 FY 2020/21 State of Good Repair (SGR) Funding AllocationState Controller's Office Transmittal Letter of August 1, 2020 (Estimate) Western Riverside*Coachella Valley Palo Verde Valley Total Bus Rehabilitation Dispatch Renovation FY 20/21 SGR PROPOSED PROJECT LISTING Bus ReplacementFleet Maintenance and Operations FacilityBus Parking Stall CanopyBus ReplacementMaintenance Infrastructure: SGR Equipment and Facility Upgrades.Rail Stations - Capital RehabilitationFacility, Maintenance, Safety and Revenue/Support Vehicle Replacements, Enhancements and Upgrades Proposed Project Description ATTACHMENT 2 22 FISCAL YEAR 2020/21 STATE OF GOOD REPAIR PROGRAM ALLOCATIONS Eric DeHate, Transit Manager 1 Budget and Implementation Committee August 24, 2020 Background Information 2 •State of Good Repair (SGR) established through Senate Bill 1 (SB 1) in 2017 •Provides approximately $105 million statewide annually •Eligible projects: maintenance, rehabilitation, and capital projects •Apportionments based on State Transit Assistance (STA) formulas: Public Utility Codes (PUC) 99313 (discretionary) and 99314 (non - discretionary) •Determined by State Controller’s Office (SCO) –distributed at least twice a year (January and August). AUGUST 24, 2020 Recommended SGR Allocations 3 AUGUST 24, 2020 Agency PUC 99313 PUC 99314 Total SGR AllocationCity of Banning 43,570$ 2,152$ 45,722$ City of Beaumont 56,000$ 3,290$ 59,290$ City of Corona 98,552$ 4,406$ 102,958$ City of Riverside 45,957$ 5,099$ 51,056$ City of Riverside 53,054$ 53,054$ Palo Verde Valley Transit Agency 48,650$ 1,815$ 50,465$ RCTC 632,315$ 274,015$ 906,330$ Riverside Transit Agency 1,934,712$ 189,322$ 2,124,034$ SunLine Transit Agency 699,305$ 118,845$ 818,150$ Grand Totals 3,612,115$ 598,944$ 4,211,059$ Facility, Maintenance, Safety and Revenue/Support Vehicle Replacements, Bus Rehabilitation Bus Parking Stall Bus ReplacementDispatch RenovationMaintenance Infrastructure: SGR Rail Stations - Capital Proposed Project DescriptionBus ReplacementFleet Maintenance and FY 20/21 SGR PROPOSED PROJECT LISTING Staff Recommendations 4 1.Approve Resolution No. 20-014, “Resolution of the Riverside County Transportation Commission Approving the FY 2020/21 Project List for the California State of Good Repair Program”; 2.Approve an allocation of $4,211,059 related to Fiscal Year 2020/21 State of Good Repair (SGR) program funds to eligible Riverside County transit operators; 3.Authorize staff to allocate increased SCO revenue estimates up to $421,102, or 10 percent of the current estimate, to eligible Riverside County transit operators; 4.Approve an increase of $258,859 in the FY 2020/21 budget for SGR revenues to reflect updated SCO estimates; 5.Authorize the Executive Director, or designee, to review, approve and submit projects to Caltrans which are consistent with SGR program guidelines and to execute and submit required documents for the SGR program, including the Authorized Agent Form; 6.Authorize the Executive Director, or designee, to approve administrative amendments to the FY 2020/21 Short Range Transit Plans (SRTPs) for incorporation of the SGR funds, as necessary; and 7.Forward to the Commission for final action. AUGUST 24, 2020 QUESTIONS 5 AGENDA ITEM 9 Agenda Item 9 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: August 24, 2020 TO: Budget and Implementation Committee FROM: Sheldon Peterson, Rail Manager Lorelle Moe -Luna, Multimodal Services Director THROUGH: John Standiford, Deputy Executive Director SUBJECT: Approval of Metrolink Operating and Capital Subsidies for Fiscal Year 2020/21 , Related Memorandum of Understanding, and RCTC Short Range Transit Plan Amendment STAFF RECOMMENDATION : This item is for the Committee to: 1) Receive and file a report on highlights from the Southern California Regional Rail Authority’s (SCRRA) services; 2) Approve the Fiscal Year (FY) 2020/21 SCRRA operating and capital budget, which results in an operating subsidy of $23,780,000 and capital subsidy of $7,961,548 for the Commission ; 3) Amend the FY 2020/21 RCTC Short Range Transit Plan (SRTP) to address changes in the funding sources to meet Metrolink’s annual request; 4) Authorize the Executive Director to finalize and execute Memorandum of Understanding (MOU) No. 20-25-091-01, Amendment No. 1 to MOU No. 20-25-091-00, with SCRRA regarding annual funding, including subrecipient matters related to pass-through of federal funding; and 5) Forward to the Commission for final action. BACKGROUND INFORMATION : Metrolink is the brand name for the services operated by SCRRA. SCRRA is a joint powers authority (JPA) that is comprised of five member agencies. All member agencies must formally commit to fund their proportionate shares of commuter rail operating and capital costs on an annual basis. Each member agency must approve the budget before adoption of a final budget by the SCRRA Board of Directors, typically no later than June 30, 2020. However, due to the disruption that the COVID-19 pandemic has caused the transit industry, SCRRA approved a continuing resolution in June to fund the first three months of FY 2020/21 to maintain the current funding levels for the first quarter of FY 2020/21. On July 24, 2020, SCRRA formally provided a transmittal letter with the proposed FY 2020/21 budget requirements for member agency consideration and adoption and anticipates adopting the final budget by September 30, 2020. As required by the provisions of the JPA, a separate Commission action to adopt the budget is req uired . 23 Agenda Item 9 Metrolink’s Proposed FY 2020/21 Budget Metrolink’s proposed total operating budget for FY 2020/21 is $260.5 million and is based on forecasted ridership recovery using “Scenario 2 – Recession (Medium Case)” (Attachment 1). Under this scenario, Metrolink forecasts that ridership will recover by FY 2022/23 in the 3rd quarter. For purposes of service in FY 2020/21, Metrolink anticipates restoring full service from its current 30 percent service reduction in FY 2020/21 in the 3rd quarter, or by Spring 2021, in order to maintain social dis tancing. This is a decrease of $2.4 million, or 1 percent, from the FY 2019/20 budget of $262.9 million. The table below is a summary of Metrolink’s proposed FY 2020/21 operating and capital budget and each member agency’s proposed subsidies. The fiv e member agencies that comprise Metrolink are responsible for funding $217 million , or 83 percent, and the remaining $43.5 million, or 17 percent, will comprise of farebox and other revenues. Of the $217 million, $70.6 million will come from member agencies’ Coronavirus Aid, Relief, and Economic Security (CARES) Act allocation s. The Commission’s total operating obligation is $17,027,338. Metrolink’s FY 2020/21 Proposed Operating and Capital Summary SCRRA Member Agencies ($000’s) METRO OCTA RCTC SBCTA VCTC Total Total Operating Budget $132,107 $ 56,793 $ 27,233 $ 30,272 $ 14,102 $260,507 Less Farebox and Other Revenues $ (22,185) $ (10,861) $ (3,453) $ (5,205) $ (1,797) $ (43,501) Total Member Agency Subsidy $109,922 $ 45,933 $ 23,780 $ 25,067 $ 12,305 $217,007 Less CARES Act Funding $ (35,834) $ (17,159) $ (6,752) $ (8,769) $ (2,113) $ (70,627) Net Member Agency Subsidy $ 74,089 $ 28,773 $ 17,027* $ 16,298 $ 10,193 $146,380 Total Capital Budget $19,124 $ 12,697 $ 7,962 $ 6,789 $ 6,924 $53,496 *The Commission will elect to use $1,735,480 of FY 2019/20 surplus toward the operating subsidy. As shown above, Metrolink’s proposed capital budget for FY 2020/21 is about $53.5 million, and will only include rehabilitation projects. The capital budget is a decrease of $12.4, or 19 percent, from FY 2019/20. The Commission’s capital obligation for FY 2020/21 is $7,961,548. Per Metrolink’s transmittal letter there is a carryover balance of rehabilitation capital funds of $11,612,895 and a new capital carryover balance of $3,280,576 which has been programmed and allocated in previous years. Metrolink’s budget excludes the Commission’s expenses for the nine RCTC-owned stations. These expenses were approved in the Commission’s adoption of the FY 2020/21 budget and include station operations and maintenance, right of way, and other station capital projects. 24 Agenda Item 9 Metrolink Service Highlights The following is a review of Metrolink’s FY 2019/20 activities: • Celebrated its 27th year of operations; • For the period from June 2019 to February 2020 ridership was growing approximately 3% on lines serving Riverside County; however, due to the stay at home orders in mid -March 2020, ridership was down 22% for FY 2019/20 for Riverside County lines; • Train schedules were reduced 30 percent beginning on March 26; • Conducted COVID-19 Customer Survey that found that 81 percent of all riders are likely to return to Metrolink and that most riders self -identify as “Essential Workers;” • Enhanced vehicle and station cleaning and sanitation efforts were implemented along with social distancing efforts to address safety concerns; • With reduced demand and service, capital construction efforts intensified to utilize available work windows and e quipment availability for rehabilitation efforts; • Received delivery of additional Tier 4 locomotives with the target of all 40 units to be on site by the end of 2020; and • Metrolink operated an extremely successful 2019 Festival of Lights special train seas on, as well as Rams Football trains, Angels Express and Holiday Express Trains. Looking ahead to FY 2020/21, Metrolink intends to: • Implement a Recovery Plan Framework to prioritize safety to protect employees and customers against the spread of COVID-19 while also providing a phased approach to recovery based on fluid circumstances; • A ward both an operations contract and a mini-bundled contract for Track and Signal Infrastructure Maintenance Support Services; • When the timing is appropriate, e xplore innovative fare options to incentivize telecommuting and other riders to ride the train including Kids Ride Free, Loyalty Program, and enhanced Corporate Partner Program toward health care industry; • Continue to improve reliability, on -time performance, and the customer experience by enhancing the rehabilitation program to reduce major failures by retrofitting cars; and • Continue implementing the Positive Train Control program system-wide in coordination with the freight railroads. Financial Impact Staff recommends approval of Metrolink’s proposed FY 2020/21 budget and an amendment to RCTC’s FY 2020/21 SRTP to meet the Commission’s operating and capital obligations. The SRTP serves as the Commission’s primary mechanism to allocate and justify federal and state funds for transit operations and capital needs. The Commission’s total operating funding requirement for Metrolink services in FY 2020/21 is $23,780,000 and the net subsidy after federal CARES funding and the FY 2019/20 surplus is $15,291,858. At the June 2020 Commission meeting, the Commission approved a combination 25 Agenda Item 9 of federal and state funds to be allocated for Metrolink services. Based on Metrolink’s proposed FY 2020/21 budget, staff recommends an increase d SRTP allocation of $1,776,990 of Local Transportation Funds to meet the annual operating obligation. This was anticipated during the Commission’s budget process; therefore , a budget adjustment is not necessary. Additionally, the Commission also approved the use of Federal Transit Administration (FTA ) Section 5337 funds in January 2020 for capital rehabilitation , which will be programmed in the FY 2020/21 SRTP to meet the Commission’s Metrolink capital obligation. These revisions are reflected in the Commissio n’s revised FY 2020/21 SRTP Requested Funding Summary in Attachment 2. Staff also recommends that the Commission authorize the Executive Director to finalize and execute revised MOU No. 20-25-091-01 (Attachment 3) with SCRRA regarding the use of the grant funds allocated in the SRTP and complying with federal subrecipient pass-through requirements. Financial Information for SCRRA Budget Subsidy In Fiscal Year Budget: Yes Year: FY 2020/21 Amount: $23,253,406 Source of Funds: Operating: LTF Western County rail, federal C ongestion Mitigation and Air Quality and FTA Section 5337, and Low C arbon Transit Operations Program funds Capital: FTA Section 5337 Budget Adjustment: No GL/Project Accounting No.: 254199 86101 103 25 86101 $ 3,614,866 254017 86101 103 25 86101 $ 4,000,000 034198 86101 103 25 86101 $ 7,676,992 254017 86102 103 25 86102 $ 7,961,548 Fiscal Procedures Approved: Date: 08/14/2020 Attachments: 1) SCRRA Transmittal Letter for FY 2020/21 Budget 2) RCTC FY 2020/21 SRTP Amendment No. 1 Table 4: Summary of Funding Request 3) Draft MOU No. 20-25-091-01 for FY 2020/21 SCRRA Funding 26 July 24, 2020 TO: Darrell Johnson, Chief Executive Officer, OCTA Darren Kettle, Executive Director, VCTC Anne Mayer, Executive Director, RCTC Phil Washington, Chief Executive Officer, Metro Dr. Raymond Wolfe, Executive Director, SBCTA FROM: Stephanie N. Wiggins, Chief Executive Officer, SCRRA SUBJECT: SCRRA Request for Adoption of the Authority’s FY 2020-21(FY21) Budget On July 24, 2020, the SCRRA Board approved the transmission of the Proposed FY21 Budget for your consideration and adoption. The Proposed FY21 Budget documentation which was presented at the AFCOM Committee on July 10, 2020 and at the Board of Directors Meeting on July 24, 2020, is attached for your review. It includes: •Board Item # 21 Approved at the Board of Director’s Meeting on July 24, 2020 •Related attachments include: o A - FY21 Proposed Budget as Compared to FY20 Adopted Budget o B - Historical Budgets FY17 – FY21 o C - FY21 Proposed Budget by Member Agency o D - New Service o E - FY 21 Proposed Rehabilitation Projects o F - Capital Projects Carry Forward from prior years Next Steps July – Sept 2020 Staff to present at Member Agencies’ Committee and Board meetings as requested Sept 25, 2020 FY21 Proposed Budget to Board for Adoption 27 ATTACHMENT 1 SCRRA Proposed FY 2020-21 Budget Page 2 Thank you for your ongoing support and active participation in the development of the FY21 Proposed Budget. SCRRA staff remain available to address any questions or concerns you have as we anticipate adoption of the budget by the SCRRA Board of Directors in September 2020. If you have any comments or concerns, please do not hesitate to contact me directly at (213) 452- 0258. You may also contact Arnold Hackett, Interim Chief Financial Officer at 213-452-0285. Sincerely, Stephanie N. Wiggins Chief Executive Officer CC: MAAC members 28 TRANSMITTAL DATE: July 2, 2020 MEETING DATE: July 10, 2020 ITEM 21 TO: Audit and Finance Committee FROM: Stephanie Wiggins, Chief Executive Officer SUBJECT: Transmittal of the Authority’s Proposed FY2020-21 Operating and Capital Program Budgets Issue The Authority is required, under the Joint Powers Authority (JPA), to provide to its Member Agencies, on or before May 1 of each year, a Proposed Budget for the coming fiscal year (effective July 1, the start of the fiscal year) for individual agency consideration and approval. The impact of the novel coronavirus (COVID-19) disrupted the ability of the Authority to transmit a proposed budget by the annual deadline. During the stay-at-home orders which took effect in March, staff has worked diligently to keep MAAC members informed about the status of budget developments. A budget has now been produced incorporating the fiscal realities arising from COVID-19. Recommendation It is recommended that the Board approve: 1) The transmittal of the Proposed FY2020-21(FY21) Budget for consideration and adoption by Member Agencies by September 30th; 2) The option of a mid-year budget review and possible adjustment to be brought to the Metrolink Board in January of 2021; and 3) The retention of $25M of CARES Act funds to increase cash reserves from three months to six months. Strategic Goal Alignment This report aligns with the strategic goal to maintain fiscal sustainability. Background Formal development of the FY21 Budget began in December 2019, with budget development updates presented to the Audit and Finance Committee in January 2020 and the Board in March 2020. In March, the CEO immediately took action to limit 29 Approval of Transmittal the FY2020-21 Proposed Budget Transmittal Date: July 2, 2020 Meeting Date: July 10, 2020 Page 2 spending for the remainder of FY20, including initiating a 30% service reduction, a hiring freeze, a freeze on business travel, and a robust review of spending by every department to determine possible areas for savings and deferrals of spending. This last exercise alone resulted in the identification of $8 million in cost savings throughout the organization. By the end of April, ridership had dropped to 10% of levels for the previous year. The CEO received approval from the Board at the April 24, 2020 meeting to delay transmittal of the Proposed FY21 Budget to the Member Agencies until August 1 and defer budget consideration and adoption until September 30, 2020. With the support of the Member Agencies, at its June 26 Meeting, the Board approved a Three-Month Continuing Appropriations Resolution, to provide funding during the period of the development of the revised budget. Discussion The designation of the COVID-19 as a pandemic by the World Health Organization and subsequent national, state, and local emergency declarations in March has led to the precipitous decline in ridership in response to the health guidance to limit travel to essential workers only. As of the preparation of this report, the stay-at-home orders are still in effect and, because of the latest rise in the rate of positive cases of coronavirus, uncertainty remains as to the length of the orders in the region. Development of the Proposed FY21 Budget amidst COVID-19 This section describes how Metrolink staff arrived at the final Proposed FY21 Budget in the COVID-19 environment. In tandem with spending constraints, staff developed various scenarios for recovery. Worst-case, Medium-case and Best-case ridership scenarios forecasted various improvements in ridership as shown below: • Scenario 1 - Muted Recovery (Worst Case): Major economic downturn. Ridership recovery prolonged until FY24 Q3 • Scenario 2 - Recession (Medium Case): Medical crisis triggers recession. Ridership recovery by FY23 Q3 • Scenario 3 - No Recession (Best Case): Ridership recovery by FY22 Q3 30 Approval of Transmittal the FY2020-21 Proposed Budget Transmittal Date: July 2, 2020 Meeting Date: July 10, 2020 Page 3 These scenarios were then combined with various payroll and service restoration scenarios as shown below: Please note that the chart below is a depiction of one of the steps in arriving at the final Proposed FY21 Budget transmitted here. Further reductions to both Revenue and Expense were identified and are reflected in Attachments A, B and C. Comparison of Post-COVID Budget Scenarios (000s) Merit & COLA 3 Quarters COLA 3 Quarters No Merit or COLA Merit & COLA 3 Quarters COLA 3 Quarters No Merit or COLA Merit & COLA 3 Quarters COLA 3 Quarters No Merit or COLA Operating Revenue Farebox Revenue 85,575 13,934 13,934 13,934 26,840 26,840 26,840 46,932 46,932 46,932 Special Trains Revenue 219 219 219 219 219 219 219 219 219 219 Fare Reduction Subsidy 1,666 400 400 400 700 700 700 1,200 1,200 1,200 Dispatching 2,327 2,327 2,327 2,327 2,327 2,327 2,327 2,327 2,327 2,327 Other Revenues 1,075 1,075 1,075 1,075 1,075 1,075 1,075 1,075 1,075 1,075 MOW Revenues 12,960 12,960 12,960 12,960 12,960 12,960 12,960 12,960 12,960 12,960 Total Operating Revenues 103,823 30,916 30,916 30,916 44,121 44,121 44,121 64,713 64,713 64,713 Operating Expenses Operations & Services 157,926 156,362 156,342 156,329 156,362 156,342 156,329 156,362 156,342 156,329 Maintenance of Way 48,078 47,890 47,753 47,787 47,890 47,753 47,787 47,890 47,753 47,787 Administration & Services 47,187 46,828 46,388 46,095 46,828 46,388 46,095 46,828 46,388 46,095 Contingency 200 200 200 200 200 200 200 200 200 200 Insurance and Legal 15,032 14,967 14,967 14,967 14,967 14,967 14,967 14,967 14,967 14,967 Total Operating Expenses 268,424 266,247 265,650 265,378 266,247 265,650 265,378 266,247 265,650 265,378 Total Operating Subsidy 164,601 235,331 234,734 234,462 222,126 221,529 221,256 201,534 200,937 200,664 Pre-COVID Proposed Budget Post-COVID Proposed Budget Worst Case Ridership Scenario Post-COVID Proposed Budget Medium Case Ridership Scenario Post-COVID Proposed Budget Best Case Ridership Scenario Staff then considered various subsidy levels from Member Agencies as shown below: 31 Approval of Transmittal the FY2020-21 Proposed Budget Transmittal Date: July 2, 2020 Meeting Date: July 10, 2020 Page 4 Amount 164,600,774$ 146,380,616$ 157,445,412$ 150,549,697$ % of FY20 Budget Subsidy Level 100% of FY20 Budget Subsidy Level FY21 Pre-COVID Subsidy Level FY19 Budget Subsidy Level Member Agency Subsidy Options Options Considered A determination was made that the Medium-case scenario should be the basis for Operating Revenues for the Proposed FY21 Budget. This scenario models a return to 50% of FY20 ridership by the end of FY21, which provides ridership for the entire FY21 year of only 34% of FY20. The budget includes restoration of the current 30% service reduction to full service beginning in the third quarter of FY21 in order to maintain social distancing. FY21 Expenses were reviewed to consider the current situation. Specifically, staff reduced expenditures to align with the reduced ridership forecast, including elimination of a merit and cost of living allowance. Operational expenses did increase specifically to address COVID-19 related expenses. Further, in consultation with Member Agencies, it was decided that all new service, except for Saturday service on the Ventura line and the San Bernardino Express Train, would be deferred. The Saturday service on the Ventura line would not start until April ‘21. Adjustments to reflect these reviews and decisions were made to the expense and revenue amounts. The FY21 Proposed Operating Budget as shown in Attachment A reflects Revenue of $43.5M, Expense of $260.5M, a Member Agency Subsidy of $146.4M, and CARES Act funding of $70.6M The reduction in FY21 Operating Revenue as compared to the FY20 Adopted Budget is $61.9M. This reduction is entirely caused by the reduced ridership because of COVID- 19. Total Proposed FY21 Operating Expenses are $260.5M or $2.4M lower than the FY20 Adopted Budget, or a decrease of 0.9%. The FY21 Proposed Operating Budget by Category as compared to the FY20 Adopted Budget is shown in Attachment A. A summary including the Pre-Covid Budget is shown below: 32 Approval of Transmittal the FY2020-21 Proposed Budget Transmittal Date: July 2, 2020 Meeting Date: July 10, 2020 Page 5 FY20 Adopted Budget FY21 Pre- COVID Budget FY21 Proposed Budget 262,869$ 268,424$ 260,508$ (7,916)$ -2.9% (2,361)$ -0.9% Proposed vs FY20 AdoptedPreCovid Vs Proposed The Actual Operating Statement for FY17 – FY19, the Adopted Budget for FY20, and the FY21 Proposed Operating Budget are shown in Attachment B. The Proposed FY21 Operating Budget by Member Agency is shown in Attachment C. Expense increases from the FY20 Budget occur only where year-to-date actuals through May 2020 were found to exceed budgeted amounts, and/or where actual quotes show increases (as in the case of the insurance premiums), or additional spending is required to accommodate the new activities required by COVID-19. The Member Agency subsidy requested covers approximately two thirds of the required funding. Amounts in whole dollars are as shown below: Metro OCTA RCTC SBCTA VCTC Total FY21 Proposed Budget Requested Subsidy 74,088,751$ 28,773,477$ 17,027,338$ 16,298,334$ 10,192,716$ 146,380,616$ The Federal CARES Act provides funding to transit agencies to help, prevent, prepare for, and respond to the COVID-19 pandemic. The Authority is eligible to receive a share of the allocation of these funds through the Member Agencies. The Member Agencies have provided the Authority with the following allocations: (in OOO's)METRO OCTA RCTC SBCTA VCTC TOTAL Cares Act Amounts 56,432 $ 64,633 $ 33,619 $ 40,246 $ 32,054 $ 226,984 $ As shown on Attachment C, the CARES Act funding will be used to cover approximately one third of the required annual funding for FY21. In considering the CARES Act funding, it must be recognized that ridership is not expected to return to Pre-COVID levels until the third quarter of FY23. In addition, over the next two years, the Agency is facing the expiration of the current contracts of four of 33 Approval of Transmittal the FY2020-21 Proposed Budget Transmittal Date: July 2, 2020 Meeting Date: July 10, 2020 Page 6 the five major vendors. New train operator services and signal and communication and track maintenance mini-bundle contract awards during FY21 may include one-time mobilization and de-mobilization costs. Consistent with mobilization approach in the past, these costs are not included in the FY21 Proposed Budget. Funding for the mobilization will be provided by CARES Act funding at the time of contract award, if needed. The Authority is currently laboring under a severe shortage of working capital. Current reserves at $25M provide for only three months of critical expenditures. Staff is also recommending that$25M of CARES Act funding be set aside to increase our reserve to six months of critical expenses. There is absolutely no question that the availability of CARES Act funding will be critical to providing required additional funding for the next several years. CAPITAL PROGRAM BUDGET The preliminary proposal for the FY21 Capital Program budget was introduced to the Board at the March 27 Board meeting. In response to constraints because of COVID-19, all New Capital projects were removed from the FY21 Capital Program budget. Maintaining our equipment and infrastructure in a state of good repair is critical to safety. The Rehabilitation Program has already been reduced to include only the most urgent needs. With safety and security as the foundation of Metrolink, staff is recommending that the FY21 Rehabilitation Program be adopted as presented here. Metrolink’s Capital Program is made up of two parts: Rehabilitation and New Capital projects. Rehabilitation projects address and maintain Metrolink assets in a state of good repair and include projects from all asset categories, including track, structures, train control systems, facilities, rolling stock, and non-revenue vehicles. New Capital projects consist of new initiatives to enhance or expand Metrolink’s service. This report includes a brief discussion on the Southern California Optimized Rail Expansion (SCORE) Program but does not include figures in the budgetary forecasts for FY21, since that program is separately funded through third party grants. In 2018, staff created the Metrolink Rehabilitation Plan (MRP) as an outcome of the federally-mandated Transit Asset Management (TAM) Plan and in response to requests by Member Agencies and the Metrolink Board for a long-range (20 to 25-year) forecast of the Authority’s State of Good Repair (SOGR) needs so that Member Agencies, and the Authority could develop long-range financial programming to address critical SOGR needs. The MRP is a detailed condition and age-based assessment of all Metrolink assets. The initial MRP, presented to the Board in July 2018, detailed that Metrolink had a backlog of SOGR needs totaling $443.5M and an annual on-going need of $84.8M. 34 Approval of Transmittal the FY2020-21 Proposed Budget Transmittal Date: July 2, 2020 Meeting Date: July 10, 2020 Page 7 Staff has used the MRP, Strategic Business Plan, and other Board-approved planning documents as a basis for our annual request in this FY21 Budget request and Multi-Year Forecast. On this basis, staff has provided projections of future investments needed for SOGR on a programmatic basis, by asset class and by Member Agency. Staff has also provided estimated cash flow information at a macro level (for Rehabilitation and New Capital programs) to assist with multi-year planning and fiscal forecasting as requested by Member Agencies. Authority staff has provided scopes and definitions for all programmatic projects that are recommended for funding in the annual Capital Program budget (Attachment E). This information includes project estimates that serve as the basis of an estimated cash flow. In developing the FY2020-21 budget, staff followed the MRP recommended 6-year backlog drawdown strategy, as presented in the FY2019-20 budget development process and programmed into the FY2020-21 forecast. The FY2020-21 initial budget was shared with the MAAC during its February 6, 2020 meeting and in subsequent individual Member Agency meetings. Discussions included how to fund the MRP identified backlog, and the budgetary constraints facing the Member Agencies and Metrolink. Staff reviewed comments and questions from the MAAC, then revised the FY2020-21 budget to further prioritize and optimize the request, while deferring the drawdown of the MRP identified backlog to future years. The proposed FY2020-21 Capital Program budget request reflects an amount similar to the FY2019-20 adopted budget but reduced from the multi-year forecasted budget amount as proposed in FY2019-20 budget process. This proposed amount does not address a drawdown of SOGR backlog as identified in the MRP due to the large funding amounts required of Member Agencies. The revised FY2020-21 Capital Program projects are prioritized and optimized to address the most pressing systemwide rehabilitation needs. To address the funding levels required to drawdown the SOGR backlog, the Authority will complete an in-depth analysis of potential funding alternatives as part of the Authority’s Strategic Business Plan. Upon internal review and vetting, the FY21 Capital Program proposed request is $54.3M as shown below: Capital Program FY20/21 Tracks $17,398 Structures $6,301 Systems $11,225 Vehicles $5,290 Rolling Stock $10,691 Facilities $3,430 Total Capital Investment $54,335 Annual Cash Flow $2,716 35 Approval of Transmittal the FY2020-21 Proposed Budget Transmittal Date: July 2, 2020 Meeting Date: July 10, 2020 Page 8 The proposed Rehabilitation budget was revised after the presentation to the Board on March 27, 2020. In discussions with the MAAC, RCTC and VCTC requested an adjustment to increase their line specific Rehabilitation budgets for the Perris Valley and Ventura Lines, respectively. Additionally, in response to budget constraints as a result of the COVID-19 pandemic, the two New Capital projects, CMF Tail Tack and the Specialized Maintenance Equipment (Phase 2), are to be deferred to future years. Due to the adjusted Rehabilitation requests and the deferral of the New Capital projects, the Capital Program budget amount has been revised from $75.7 and is now $54.3 million. The forecast for Rehabilitation requests over the next five years is shown below (years FY22 through FY25 include amounts to address the backlog): Life of Project Basis Rehabilitation: FY2020-21 $ 54.3M Request/Adopt FY2021-22 $213.1M Forecast/Program FY2022-23 $217.6M Forecast/Program FY2023-24 $222.1M Forecast/Program FY2024-25 $226.2M Forecast/Program Completion of Rehabilitation projects are multi-year in nature. As such, the funding for the FY21, FY22, FY23, FY24, and FY25 requests may be viewed as each having a four- year funding commitment which would have the following estimated cashflow impact over the subsequent fiscal year: FROM FY21 FROM FY22 FROM FY23 FROM FY24 FROM FY25 Total ($ millions)Budget Forecast Forecast Forecast Forecast By Year FY2020-21 2.7 - - - - 2.7 FY2021-22 19.0 10.7 - - - 29.7 FY2022-23 16.3 74.6 10.9 - - 101.8 FY2023-24 16.3 63.9 76.1 11.1 - 167.5 FY2024-25 - 63.9 65.3 77.7 11.3 218.2 FY2025-26 - - 65.3 66.6 79.2 211.0 FY2026-27 - - - 66.6 67.9 134.5 FY2027-28 - - - - 67.9 67.9 Total 54.3$ 213.1$ 217.6$ 222.1$ 226.2$ 933.2$ REHABILITATION CASH OUTLAY FY2020-21 PROPOSED & FY2022-25 FORECAST CASHFLOW 36 Approval of Transmittal the FY2020-21 Proposed Budget Transmittal Date: July 2, 2020 Meeting Date: July 10, 2020 Page 9 The forecast for New Capital requests over the next five years is shown below: Life of Project Basis New Capital: FY2020-21 $ 0 Request/Adopt FY2021-22 $150.1M Forecast/Program FY2022-23 $ 89.8M Forecast/Program FY2023-24 $ 40.5M Forecast/Program FY2024-25 $ 17.2M Forecast/Program Completion of New Capital projects are multi-year in nature. As such, the funding for the FY21, FY22, FY23, FY24, and FY25 requests may be viewed as each having a four-year funding commitment which would have the following estimated cashflow impact over each subsequent fiscal year: Carryover from Prior Years Capital Program projects are frequently multi-year endeavors. Unexpended project balances are referred to as “Carryovers” because their uncompleted balance moves forward to the following year. Projects authorized in prior years but “carried over” total $183.7M for Rehabilitation projects and $159.2M for New Capital projects (Attachment F). FROM FY21 FROM FY22 FROM FY23 FROM FY24 FROM FY25 Total ($ millions)Budget Forecast Forecast Forecast Forecast By Year FY2020-21 - - - - - - FY2021-22 - 7.5 - - - 7.5 FY2022-23 - 52.5 4.5 - 57.0 FY2023-24 - 37.5 31.4 2.0 - 71.0 FY2024-25 - 52.5 22.5 14.2 .9 90.0 FY2025-26 - - 31.4 10.1 6.0 47.6 FY2026-27 - - - 14.2 4.3 18.5 FY2027-28 - - - - 6.0 6.0 Total -$ 150.1$ 89.8$ 40.5$ 17.2$ 297.6$ NEW CAPITAL CASH OUTLAY FY2020-21 PROPOSED & FY2022-25 FORECAST CASHFLOW 37 Approval of Transmittal the FY2020-21 Proposed Budget Transmittal Date: July 2, 2020 Meeting Date: July 10, 2020 Page 10 SCORE Program In FY2020-21, the Agency will continue work on the SCORE Program as funded primarily by the State of California. Major projects that will be undertaken in the upcoming year include: • Construction of the Orange County Interim Setout Track in Irvine; • Construction of the Los Angeles Union Station Rail Yard Rehabilitation & Modernization Project, which is a pre-cursor to the Link US Project; • Commencement of the Final Design for SCORE Phase 1 Corridor Projects; and • Construction of the Signal Respacing on the Olive Sub (CP Atwood to Orange), Signal Respacing in South Orange County (CP Avery to Songs), Signal Modifications from Burbank to LA, and Burbank Junction Speed Improvements. Redlands Passenger Rail/Arrow Service All capital costs related to Arrow service (including two new positions which are specified in the Arrow Service Memorandum of Understanding approved by the Board on May 15, 2020) are included here and fully reimbursed by SBCTA. This increases the total Authority FTE headcount from 283 to 285. Arrow revenue service will not begin until FY22, and until that time all expenses are assigned to capital as developmental. Budget Impact There is no budgetary impact as a result of this report. It is a request for Transmission of the FY21 Budget to the Member Agencies for consideration. The Capital Program Budget has been revised to remove all New Capital requests. However, staff strongly recommends that no further cuts be made to the Capital Program Budget, which now includes only Rehabilitation Projects. The Capital Budget was already reduced by 50% from original calculations and recommendations in the MRP. With a backlog of almost $500M, further cuts would create safety and reliability concerns. Next Steps Should the Board approve the recommendations, staff will transmit the request for consideration and adoption to the Member Agencies by August 1, 2020. Upon adoption by all Member Agencies, staff anticipates presenting the formal request for Adoption of the FY21 Budget to the Metrolink Board at its September 25, 2020 meeting. Prepared by: Christine J. Wilson, Senior Finance Manager 38 Approval of Transmittal the FY2020-21 Proposed Budget Transmittal Date: July 2, 2020 Meeting Date: July 10, 2020 Page 11 Arnold Hackett, Interim Chief Financial Officer 39 SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY Attachment A Annual Operating Budget Distribution by Cost Component As of 06/26/20 FY2019-20 FY2020-21 ($000s) Adopted Proposed Budget $ Variance % Variance Operating Revenue Farebox Revenue 87,739 26,219 (61,520) -70.1% Special Trains 219 219 - 0.0% Fare Reduction Subsidy 2,025 700 (1,325) -65.4% Subtotal-Pro Forma FareBox 89,983 27,138 (62,845) -69.8% Dispatching 2,172 2,327 155 7.1% Other Revenues 257 1,075 818 318.3% MOW Revenues 13,011 12,960 (50) -0.4% Total Operating Revenue 105,423 43,500 (61,923) -58.7% Operating Expenses Operations & Services Train Operations 48,733 49,978 1,245 2.6% Equipment Maintenance 36,638 39,202 2,564 7.0% Fuel 21,730 20,539 (1,192) -5.5% Non-Scheduled Rolling Stock Repairs 160 140 (20) -12.5% Operating Facilities Maintenance 1,749 1,745 (4) -0.2% Other Operating Train Services 977 984 6 0.6% Special Trains 793 779 (14) -1.8% Rolling Stock Lease 230 230 - 0.0% Security - Sheriff 6,095 7,078 983 16.1% Security - Guards 2,552 3,009 457 17.9% Supplemental Additional Security 660 676 16 2.4% Public Safety Program 421 105 (316) -75.0% Passenger Relations 1,797 1,812 15 0.8% TVM Maintenance/Revenue Collection 9,652 6,827 (2,825) -29.3% Marketing 1,769 2,408 639 36.1% Media & External Communications 459 481 22 4.9% Utilities/Leases 2,695 3,066 372 13.8% Transfers to Other Operators 5,301 2,983 (2,319) -43.7% Amtrak Transfers 2,400 1,854 (546) -22.8% Station Maintenance 2,230 2,298 68 3.0% Rail Agreements 6,362 5,804 (558) -8.8% Subtotal Operations & Services 153,404 151,998 (1,406) -0.9% Maintenance-of-Way MoW - Line Segments 46,254 46,611 357 0.8% MoW - Extraordinary Maintenance 712 1,050 338 47.5% Subtotal Maintenance-of-Way 46,966 47,662 696 1.5% Administration & Services Ops Salaries & Fringe Benefits 14,631 14,627 (4) 0.0% Ops Non-Labor Expenses 8,792 7,518 (1,273) -14.5% Indirect Administrative Expenses 20,755 20,978 223 1.1% Ops Professional Services 3,962 2,559 (1,404) -35.4% Subtotal Admin & Services 48,140 45,681 (2,458) -5.1% Contingency (Non-Train Ops)200 200 - 0.0% Total Operating Expenses 248,710 245,541 (3,169) -1.3% Insurance and Legal Liability/Property/Auto 11,906 12,865 959 8.1% Net Claims / SI 1,000 1,000 - 0.0% Claims Administration 1,252 1,102 (150) -12.0% Net Insurance and Legal 14,158 14,967 809 5.7% TOTAL EXPENSES 262,869 260,508 (2,361) -0.9% Net Loss (157,445) (217,008) (59,562) 37.8% Required Funding 157,445 217,008 59,562 37.8% Funding Provided: Member Agency Subsidies 157,445 146,381 (11,065) -7.0% CARES ACT FUNDING 70,627 Numbers may not foot due to rounding. FY2020-21 Proposed Budget Vs FY2019-20 Adopted Budget 40 SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY Attachment B Annual Operating Budget Distribution by Cost Component-Historical Data As of 06/26/20 FY2016-17 FY2017-18 FY2018-19 FY2019-20 FY2020-21 ($000s) Actual Actual Actual Adopted Proposed Budget $ Variance % Variance Operating Revenue Farebox Revenue 82,883 82,542 79,007 87,739 26,219 (61,520) -70.1% Special Trains - - 219 219 - 0.0% Fare Reduction Subsidy 490 157 3,147 2,025 700 (1,325) -65.4% Subtotal-Pro Forma FareBox 83,373 82,699 82,154 89,983 27,138 (62,845) -69.8% Dispatching 2,016 2,133 2,136 2,172 2,327 155 7.1% Other Revenues 762 463 790 257 1,075 818 318.3% MOW Revenues 12,384 12,789 13,017 13,011 12,960 (50) -0.4% Total Operating Revenue 98,535 98,084 98,097 105,423 43,500 (61,923) -58.7% Operating Expenses Operations & Services Train Operations 41,616 42,116 43,093 48,733 49,978 1,245 2.6% Equipment Maintenance 35,422 34,242 36,642 36,638 39,202 2,564 7.0% Fuel 18,207 17,577 23,582 21,730 20,539 (1,192) -5.5% Non-Scheduled Rolling Stock Repairs 1 56 87 160 140 (20) -12.5% Operating Facilities Maintenance 1,475 1,493 1,683 1,749 1,745 (4) -0.2% Other Operating Train Services 449 722 1,069 977 984 6 0.6% Special Trains 793 779 (14) -1.8% Rolling Stock Lease 230 11 230 230 230 - 0.0% Security - Sheriff 5,511 5,662 6,323 6,095 7,078 983 16.1% Security - Guards 1,283 1,931 2,353 2,552 3,009 457 17.9% Supplemental Additional Security 520 227 39 660 676 16 2.4% Public Safety Program 203 193 209 421 105 (316) -75.0% Passenger Relations 1,868 1,723 1,769 1,797 1,812 15 0.8% TVM Maintenance/Revenue Collection 7,934 8,188 7,871 9,652 6,827 (2,825) -29.3% Marketing 716 1,307 4,304 1,769 2,408 639 36.1% Media & External Communications 249 320 348 459 481 22 4.9% Utilities/Leases 2,614 2,804 2,775 2,695 3,066 372 13.8% Transfers to Other Operators 6,003 3,818 5,608 5,301 2,983 (2,319) -43.7% Amtrak Transfers 1,307 1,678 1,497 2,400 1,854 (546) -22.8% Station Maintenance 1,196 1,575 1,847 2,230 2,298 68 3.0% Rail Agreements 5,155 4,938 5,696 6,362 5,804 (558) -8.8% Subtotal Operations & Services 131,960 130,582 147,026 153,404 151,998 (1,406) -0.9% Maintenance-of-Way MoW - Line Segments 37,355 42,411 43,112 46,254 46,611 357 0.8% MoW - Extraordinary Maintenance 1,260 594 801 712 1,050 338 47.5% Subtotal Maintenance-of-Way 38,615 43,005 43,913 46,966 47,662 696 1.5% Administration & Services Ops Salaries & Fringe Benefits 13,808 12,507 13,484 14,631 14,627 (4) 0.0% Ops Non-Labor Expenses 5,046 5,890 6,725 8,792 7,518 (1,273) -14.5% Indirect Administrative Expenses 14,090 19,333 16,151 20,755 20,978 223 1.1% Ops Professional Services 1,963 2,687 2,423 3,962 2,559 (1,404) -35.4% Subtotal Admin & Services 34,907 40,417 38,784 48,140 45,681 (2,458) -5.1% Contingency (Non-Train Ops)2 15 - 200 200 - 0.0% Total Operating Expenses 205,484 214,019 229,723 248,710 245,541 (3,169) -1.3% Insurance and Legal Liability/Property/Auto 11,061 9,748 9,429 11,906 12,865 959 8.1% Net Claims / SI 5,115 8,551 1,212 1,000 1,000 - 0.0% Claims Administration 704 585 682 1,252 1,102 (150) -12.0% Net Insurance and Legal 16,880 18,883 11,324 14,158 14,967 809 5.7% TOTAL EXPENSES 228,032 232,902 241,046 262,869 260,508 (2,361) -0.9% Net Loss (129,498) (134,818) (142,949) (157,445) (217,008) (59,562) 37.8% Member Agency Subsidies/Requirement 141,989 142,399 150,550 157,445 217,008 59,562 37.8% Surplus / (Deficit)12,491 7,581 7,600 - - 146,381 (11,065) -7.0% 70,627 Numbers may not foot due to rounding FY2020-21 Proposed Budget Vs FY2019-20 Adopted Budget FY21 Requested Subsidies from Member Agencies CARES ACT FUNDING 41 SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY Attachment C FY2020-21 Proposed Budget - By Member Agency Revenue Scenario 2 - Medium Case / 30% Service Reduction for 6 months / No Merit No Cola As of 6/26/20 ($000's) METRO OCTA RCTC SBCTA VCTC TOTAL Operating Revenue Farebox Revenue 12,471 $ 7,116 $ 2,609 $ 3,082 $ 941 $ 26,219 $ Special Trains 91 55 41 18 14 219 $ Fare Reduction Subsidy 419 - - 281 - 700 $ Subtotal-Pro Forma FareBox 12,981 7,171 2,650 3,382 955 27,138 $ Dispatching 1,186 784 11 63 284 2,327 $ Other Revenues 529 275 101 131 39 1,075 $ MOW Revenues 7,490 2,631 692 1,630 518 12,960 $ Total Operating Revenue 22,185 10,861 3,453 5,205 1,797 43,500 $ Operating Expenses Operations & Services Train Operations 26,965 10,903 4,305 5,859 1,945 49,978 $ Equipment Maintenance 19,452 8,942 4,430 4,678 1,700 39,202 $ Fuel 10,710 4,834 1,709 2,522 763 20,539 $ Non-Scheduled Rolling Stock Repairs 73 33 14 16 4 140 $ Operating Facilities Maintenance 906 411 170 203 55 1,745 $ Other Operating Train Services 488 136 118 163 79 984 $ Special Trains 219 333 115 30 82 779 $ Rolling Stock Lease 109 46 26 33 17 230 $ Security - Sheriff 4,000 1,541 556 819 163 7,078 $ Security - Guards 1,429 516 445 321 298 3,009 $ Supplemental Additional Security 321 178 69 84 24 676 $ Public Safety Program 50 18 16 11 10 105 $ Passenger Relations 873 496 164 220 59 1,812 $ TVM Maintenance/Revenue Collection 2,840 1,584 1,202 765 437 6,827 $ Marketing 1,184 623 224 292 85 2,408 $ Media & External Communications 228 83 72 50 48 481 $ Utilities/Leases 1,455 528 456 322 305 3,066 $ Transfers to Other Operators 1,589 774 221 306 93 2,983 $ Amtrak Transfers 572 1,203 1 2 76 1,854 $ Station Maintenance 1,332 386 179 305 96 2,298 $ Rail Agreements 2,222 1,528 1,460 353 241 5,804 $ Subtotal Operations & Services 77,019 35,094 15,952 17,352 6,581 151,998 $ Maintenance-of-Way MoW - Line Segments 24,766 9,628 3,173 6,202 2,842 46,611 $ MoW - Extraordinary Maintenance 615 150 100 112 73 1,050 $ Subtotal Maintenance-of-Way 25,381 9,779 3,273 6,314 2,914 47,662 $ Administration & Services Ops Salaries & Fringe Benefits 6,939 2,532 2,169 1,537 1,449 14,627 $ Ops Non-Labor Expenses 3,737 1,774 848 837 322 7,518 $ Indirect Administrative Expenses 9,952 3,614 3,121 2,203 2,087 20,978 $ Ops Professional Services 1,214 441 381 269 255 2,559 $ Subtotal Admin & Services 21,842 8,362 6,519 4,846 4,113 45,681 $ Contingency 95 34 30 21 20 200 $ Total Operating Expenses 124,337 53,269 25,774 28,533 13,628 245,541 $ Insurance and Legal Liability/Property/Auto 6,679 3,029 1,254 1,495 407 12,865 $ Net Claims / SI 519 235 97 116 32 1,000 $ Claims Administration 572 260 107 128 35 1,102 $ Total Net Insurance and Legal 7,770 3,525 1,459 1,740 474 14,967 $ Total Expenses 132,107 56,793 27,233 30,272 14,102 260,508 $ Net Loss (109,922) (45,933) (23,780) (25,067) (12,305) (217,008) Required Funding 109,922 45,933 23,780 25,067 12,305 217,008 Funding Provided: Member Agency Subsidies 74,089 28,773 17,027 16,298 10,193 146,381 CARES ACT FUNDING 35,834 17,159 6,752 8,769 2,113 70,627 Numbers may not foot due to rounding. FY2020-21 Proposed Budget 42 FY21 NEW SERVICE Attachment D METRO OCTA RCTC SBCTA VCTC TOTAL REVENUE Ventura Line - Saturday service 8,725 - - - 10,610 19,335 SB Line - convert local to express - - - - - - Total Revenue 8,725 - - - 10,610 19,335 EXPENDITURES Ventura Line - Saturday service 45,891 - - - 55,807 101,698 SB Line - convert local to express - - - - - - Total Expenditures 45,891 - - - 55,807 101,698 OPERATING SUBSIDY Ventura Line - Saturday service 37,166 - - - 45,197 82,363 SB Line - convert local to express - - - - - - Total Operating Subsidy 37,166 - - - 45,197 82,363 43 06/25/20 ROWPROJECT #SUBDIVISION MILE POSTS CONDITION IMPACT ASSET TYPE PROJECT SCOPE TOTAL REQUESTED METRO OCTA RCTC SBCTA VCTC OTHER 1 2141 All NA Worn High Track SYSTEMWIDE TRACK REHABILITATION Systemwide Track Rehabilitation addresses the following recurring requirements to sufficiently rehabilitate aging infrastructure and growing backlog: - Rail Grinding: ongoing systemwide program - Surfacing Program to restore track profiles and cross sections - Infrastructure study & planning and data collection for condition assessments 5,000,000 2,375,000 990,000 555,000 720,000 360,000 - 2 2150 All NA Worn High Non- Revenue Fleet MAINTENANCE-OF-WAY (MOW) VEHICLES & EQUIPMENT - REPLACEMENT & OVERHAUL MOW vehicles and equipment major overhaul and replacement via new acquisition or lease-to-purchase addresses the fleet of specialized & ops. vehicles, equipment and tools that support the timely repair and rehabilitation of the overall rail corridor right-of-way. Replacement of MOW equipment and vehicles; Rehabilitation of MOW equipment. QTY 15 - Light duty vehicles to support operations, signal, track and PTC. QTY 15 - Medium to heavy duty MOW track and signal support vehicles QTY 8 - MOW track repair equipment 5,290,000 2,512,750 1,047,420 587,190 761,760 380,880 - 3 2151 All NA Worn High Facilities FACILITIES REHABILITATION Facilities rehabilitation addresses components and subcomponents that support the maintenance of rolling stock and offices for staff duties. Work includes: MOC Generator and UPS systems rehabilitation Melbourne office space rehab and reconfiguration to meet staffing needs CMF systems rehabilitation to meet regulatory requirements, such as train wash water reclamation system; CMF sand Silo filtration system Phase II of CMF switchgear upgrade (Phase I was approved in the FY20 rehab budget) Systemwide facilities site work: paint, striping, asphalt, fence, signage 3,430,000 1,629,250 679,140 380,730 493,920 246,960 - 4 2152 All NA Worn High Rolling Stock ROLLING STOCK REHABILITATION Rolling Stock rehabilitation addresses the revenue fleet of railcars and cab cars. (Bombardier Railcar Midlife Overhaul program funding request has been deferred to FY22 budget development process) Specific work for the FY21 proposed budget includes: Rehabilitation of Locomotive and Cab Car safety & security systems Preliminary Engineering for Locomotive Rehabilitation Rehabilitation of Rotem railcar component systems, (HVAC, mechanical piping) Rolling Stock Rehabilitation including rehabilitation and repair analysis; Replacement of seat covers and cushions 10,691,000 5,078,225 2,116,818 1,186,701 1,539,504 769,752 - 5 2165 All NA Worn High Train Control SYSTEMWIDE TRAIN CONTROL SYSTEMS REHABILITATION Systemwide Train Control Systems Rehabilitation addresses PTC, Centralized Train Control systems and equipment to sufficiently rehabilitate aging infrastructure and growing backlog. See the justification section for discussion on aged assets and standard life. Train Control Back Office: DOC/MOC Backup Systems Workstations/Laptops CAD/BOS/MDM/IC3 Routers/Switches On-Board Train Control Systems: Software/Hardware for Locomotives & Cab Cars 4,820,000 2,289,500 954,360 535,020 694,080 347,040 - 6 2236 All NA Marginal Low Business Systems PROJECT MANAGEMENT SYSTEM - PURCHASE & IMPLEMENTATION Project Management system to include functionality for perform scheduling, dependencies, expenditures, risk, structured workflows and standardized project document control. Project will encompass software evaluation, procurement, implementation, and training. New system will increase functionality and interoperability. Will replace the current custom in-house system. This project request does not directly effect Operations in terms of Daily Service, thus the "low" System Impact score, but a new project management system will improve program delivery. 1,000,000 475,000 198,000 111,000 144,000 72,000 - 7 2257 All NA NA NA Business Systems IT SAN UPGRADE & REHABILITATION Upgrade and Rehab SAN Infrastructure at 2 Data Centers. Asset will be beyond useful life in 2021 and requires rehabilitation to reduce risk of technical failure that would effect systemwide business critical systems. 870,000 413,250 172,260 96,570 125,280 62,640 - ALL SHARE PROJECT PROPOSAL REQUEST 31,101,000 14,772,975 6,157,998 3,452,211 4,478,544 2,239,272 - REHABILITATION PROJECT PROPOSALS FOR FY2021 BUDGET Page 1 of 5 Attachment E 44 ROWPROJECT #SUBDIVISION MILE POSTS CONDITION IMPACT ASSET TYPE PROJECT SCOPE TOTAL REQUESTED METRO OCTA RCTC SBCTA VCTC OTHER 8 2149 River Sub - West Bank 0.0 - 485.20 Worn High Track RIVER SUBDIVISION TRACK REHABILITATION River Sub Track Rehabilitation addresses five major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Rail - Ties - Crossings - Special Trackwork - Ballast Work will include complete removal and replacement of two turnouts on West Bank; additionally will rehab four West Bank turnouts in-kind, based on wear, age, condition and historical performance. All trackwork will bring the existing track conditions up to current Metrolink Standards. 2,384,000 1,132,400 472,032 264,624 343,296 171,648 - 9 2163 River - East Bank 0.0 - 485.20 Worn High Train Control RIVER SUBDIVISION TRAIN CONTROL SYSTEMS REHABILITATION River Sub Train Control Systems Rehabilitation addresses major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Signal systems - Crossing systems - Communication systems Specific work to include: Signal systems rehabilitation at two Control Points; Communications rehabilitation ATCS/CIS/Backhaul. 1,217,000 179,781 74,940 42,012 54,502 27,251 838,513 10 2188 River Sub - West Bank NA Worn High Structures RIVER SUBDIVISION STRUCTURES REHABILITATION River Sub Structures Rehabilitation addresses three major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Bridges - Culverts - Tunnels Scope of work for these projects will include design, environmental permitting, load rating updates in accordance with FRA regulations, Major maintenance, Grading and Drainage rehabilitation of one bridge on West Bank based on the current condition of the structure. 364,000 172,900 72,072 40,404 52,416 26,208 - RIVER PROJECT PROPOSAL REQUEST 3,965,000 1,485,081 619,044 347,040 450,214 225,107 838,513 11 2145 SB Shortway 0.42 - 2.1 Worn High Track SHORT WAY SUBDIVISION TRACK REHABILITATION Short Way Sub Track Rehabilitation addresses five major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Rail - Ties - Crossings - Special Trackwork - Ballast Work will include rehabilitation of 553 ft of rail, in-kind, based on wear, age, condition and historical performance. All trackwork will bring the existing track conditions up to current Metrolink Standards. 270,000 138,200 57,607 32,297 41,896 - - SHORTWAY PROJECT PROPOSAL REQUEST 270,000 138,200 57,607 32,297 41,896 - - 12 2140 San Gabriel 1.08 - 56.52 Worn High Track SAN GABRIEL SUBDIVISION TRACK REHABILITATION San Gabriel Sub Track Rehabilitation addresses five major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Rail - Ties - Crossings - Special Trackwork - Ballast There are a total of 15,544 ties that need to be replaced on the San Gabriel Subdivision, this FY21 request is for replacement of 5,000 wood ties between MP 32-35 and MP47-55 where the percentage of ties that are failed are the greatest. The work would also include rehabilitation of seven crossings, in-kind, based on wear, age, condition and historical performance; there are a total of 36 crossings that need rehabilitation on the San Gabriel Sub (Alder, Locust, Lilac, Willow, Acacia, Eucalyptus, Sycamore, Rancho, 2nd, Citrus, Baker, Campus, Mountain, Riverside, Indian Hill, White, PaperPak, Arrow, Fairplex, Wheeler, Gainey Ceramics, San Dimas Cyn, San Dimas, Cataract, Sunflower, Covina, Cypress, Glendora, Azusa Cyn, Pacific, Macdevitt, both Temple crossings, Tyler, both El Monte Stn Ped crossings). All trackwork will bring the existing track conditions up to current Metrolink Standards. 3,310,000 1,986,000 - - 1,324,000 - - Page 2 of 545 ROWPROJECT #SUBDIVISION MILE POSTS CONDITION IMPACT ASSET TYPE PROJECT SCOPE TOTAL REQUESTED METRO OCTA RCTC SBCTA VCTC OTHER 13 2179 San Gabriel 1.08 - 56.52 Worn High Structures SAN GABRIEL SUBDIVISION STRUCTURES REHABILITATION San Gabriel Sub Structures Rehabilitation addresses three major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Bridges - Culverts Scope of work for this project will include performance of hydrology analysis, design, and replacement of one Railtop bridge based on the current condition of the structure. The bridge is indicated in the MRP, and all Railtop bridges are considered backlog, per guidance on page 3-17, and split over 3 years from FY18-21; the MRP also includes regular maintenance items that are not currently accounted for in the Maintenance budgets. The structures chapter of the MRP includes bridges, culverts, and items that are Member Agency capacities are not able to fund all of the backlog over the last 3 years, this request would address one remaining Railtop Bridge at MP 28.86, the funds would also address Load Capacity updates on the San Gabriel Subdivision, as required by the FRA in CFR Part 237, lastly, there are some major maintenance items that are beyond what the Maintenance Contractor would be expected to complete at Bridge 16.73 due to a Bridge Fire from a homeless encampment in Nov 2019, the bridge load capacity is decreased until the repairs can be made. 1,237,000 742,200 - - 494,800 - - SAN GABRIEL PROJECTS REQUEST 4,547,000 2,728,200 - - 1,818,800 - - 2139 Valley 3.67 - 76.63 Worn High Track VALLEY SUBDIVISION TRACK REHABILITATION Valley Sub Track Rehabilitation addresses five major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Rail - Ties - Crossings - Special Trackwork - Ballast Specific work will include: There is 67,000 ft of rail beyond a State of Good Repair on the Valley Subdivision primarily between MP 40 and MP 60. FY 21 is proposing to replace the worst 17,500 ft of rail. There is a total of 47,958 wood ties that need to be replaced on the Valley Subdivision, the worst sections of ties are between MP 16-MP23 and MP29-33, where some sections of track need over 40% of the ties to be replaced, which is nearing the FRA limits to downgrade the class of track in some cases. There are 12 crossings on the Valley Subdivision (Sierra Hwy, Sheldon St, Market St, Drayton St, Maclay Avenue, 13th St, Newhall Ave, Rainbow Glen Dr, Roxford St, Aliso Cyn, Brand Blvd, Crown Valley Rd) that need removal and replacement, this FY21 request will address the four crossings that are in the worst condition. There are 10 Turnouts on the Valley Subdivision that need to be replaced, this FY21 request is for the rehabilitation of one turnout that is in the worst condition. 4,130,000 4,130,000 - - - - - 2153 Valley 3.67 - 76.63 Worn High Train Control VALLEY SUBDIVISION TRAIN CONTROL SYSTEMS REHABILITATION Valley Sub Train Control Systems Rehabilitation addresses major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Signal systems - Crossing systems - Communication systems Specific work to include: Signal systems rehabilitation at two Control Points; Grade Crossing Warning systems rehabilitation at two locations; Communications rehabilitation ATCS/CIS/Backhaul. This FY21 request will address locations that are in the worst conditions. Candidate locations for Signal systems include: MP 4.8 / CP Fletcher / Control Point; MP 7.99 / Signal 71-73 / Intermediate Signal; MP 19.22 Int Signal 191-192 Candidate locations for Crossing systems include: MP 15.34 Sun Valley Station Ped Crossing; MP 15.60 CP McGinley Remote Crossing Predictor; MP 15.68 Penrose St; MP 19.51 Van Nuys Blvd. 2,550,000 2,550,000 - - - - - 2166 Valley 3.67 - 76.63 Worn High Structures VALLEY SUBDIVISION STRUCTURES REHABILITATION Valley Sub Structures Rehabilitation addresses three major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Bridges - Culverts - Tunnels Scope of work for these projects will include design, environmental permitting, load rating updates in accordance with FRA regulations, r/w grading near the limits of structures, and rehabilitation of three railtop bridges based on the current condition of the structure. The MRP indicates the Railtop Bridges remaining on the Valley Subdivision on Page 3-18. All Rail Top bridges were programmed over 3 years in the MRP due to the safety concerns of the Structure, however, the Valley Subdivision has not received Structures Rehab money in FY18, FY20 and received a minimal amount in FY19. 3,180,000 3,180,000 - - - - - Page 3 of 546 ROWPROJECT #SUBDIVISION MILE POSTS CONDITION IMPACT ASSET TYPE PROJECT SCOPE TOTAL REQUESTED METRO OCTA RCTC SBCTA VCTC OTHER 2216 Valley 76.4 - 76.5 Worn High Facilities LANCASTER CREW BASE REPLACEMENT The Lancaster Crew Base houses train operation crews that serve Los Angeles County. This project will lease parcel and purchase/install new modular building and portable weather resistant communication shelter for train operations and mechanical crews. This is a critical interim solution that bridges the gap until a new Lancaster terminal is in service. 1,800,000 1,800,000 - - - - - 2142 Ventura - LA County 441.24 - 462.39 Worn High Track VENTURA (LA) SUBDIVISION TRACK REHABILITATION Ventura (LA County) Sub Track Rehabilitation addresses five major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Rail - Ties - Crossings - Special Trackwork - Ballast Tunnel 26, 27, and 28 Vacuuming and Tie Replacement. Project dependency with projects #2142 & #2147 for Tunnel Vacuuming across Ventura sub (LA and VC); both need to be funded. 2,100,000 2,100,000 - - - - - 2156 Ventura - LA County 441.24 - 462.39 Worn High Train Control VENTURA (LA) SUBDIVISION TRAIN CONTROL SYSTEMS REHABILITATION Ventura (LA) Sub Train Control Systems Rehabilitation addresses major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Signal systems - Crossing systems - Communication systems Specific work includes: Signal systems rehabilitation at one Control Point; Grade Crossing Warning systems rehabilitation at one location; Communications rehabilitation ATCS/CIS/Backhaul. 1,374,000 1,374,000 - - - - - METRO PROJECT PROPOSAL REQUEST 15,134,000 15,134,000 - - - - - 14 2158 Olive 0.07 - 5.42 Worn High Train Control OLIVE SUBDIVISION TRAIN CONTROL SYSTEMS REHABILITATION Olive Sub Train Control Systems Rehabilitation addresses major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Signal systems - Crossing systems - Communication systems Specific work to include: Replacement of existing Grade Crossing Data Recorders at all crossings on the Olive subdivision; Communications rehabilitation ATCS/CIS/Backhaul. 317,000 - 317,000 - - - - 15 2183 Olive 0.07 - 5.42 Worn High Structures OLIVE SUBDIVISION STRUCTURES REHABILITATION Olive Sub Structures Rehabilitation addresses three major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Bridges - Culverts - Tunnels Scope of work for these projects will include design, environmental permitting, load rating updates in accordance with FRA regulations, r/w grading near the limits of structures, and rehabilitation of one culvert based on the current condition of the structure. 320,000 - 320,000 - - - - 16 2143 Orange 165.08 - 212.30 Worn High Track ORANGE SUBDIVISION TRACK REHABILITATION Orange Sub Track Rehabilitation addresses five major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Rail - Ties - Crossings - Special Trackwork - Ballast Specific work will include replacement of 7,500 ties, based on wear, age, condition and historical performance. 2,604,000 - 2,604,000 - - - - 17 2157 Orange 165.08 - 212.30 Worn High Train Control ORANGE SUBDIVISION TRAIN CONTROL SYSTEMS REHABILITATION Orange Sub Train Control Systems Rehabilitation addresses major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Signal systems - Crossing systems - Communication systems Specific work to include: Signal systems rehabilitation at one Control Point; Grade Crossing Warning systems rehabilitation at two locations; Communications rehabilitation ATCS/CIS/Backhaul. 1,267,000 - 1,267,000 - - - - Page 4 of 547 ROWPROJECT #SUBDIVISION MILE POSTS CONDITION IMPACT ASSET TYPE PROJECT SCOPE TOTAL REQUESTED METRO OCTA RCTC SBCTA VCTC OTHER 18 2182 Orange 165.08 - 212.30 Worn High Structures ORANGE SUBDIVISION STRUCTURES REHABILITATION Orange Sub Structures Rehabilitation addresses three major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Bridges - Culverts - Tunnels Scope of work for these projects will include design, environmental permitting, load rating updates in accordance with FRA regulations, r/w grading near the limits of structures, and rehabilitation of two culverts based on the current condition of the structure. 1,354,000 - 1,354,000 - - - - OCTA PROJECT PROPOSAL REQUEST 5,862,000 - 5,862,000 - - - - 19 2146 San Jacinto (PVL) 65 - 85.4 Worn High Track PERRIS VALLEY SUBDIVISION REHABILITATION - DESIGN PHASE SERVICES Right-of-Way fencing/wall by UCR: Secure the open railroad right-of-way (RR ROW) with block walls and fencing to prevent trespassers and students from UCR using the RR ROW as a shortcut to and from UCR. 100% Design/Environmental/Permitting of Citrus Retaining Wall & Drainage 100% Design/Environmental/Permitting of Box Springs Drainage Drainage construction work will be phased into future annual budget requests. 1,830,000 - - 1,830,000 - - - 20 2296 San Jacinto (PVL) 65 - 85.4 Worn High Structures PERRIS VALLEY SUBDIVISION REHABILITATION - CONSTRUCTION PHASE SERVICES Construction phase services for the Citrus Retaining wall, as well as grading and drainage in the area near the wall to prevent the current erosion/undercutting issue. Construction phase services for the area between MP 70.7 and 70.9. The first project to be completed in this area will be at MP70.85 which will add 4-60” RCP across the tracks and perform track side grading and ditching between 70.83 and 70.9. Remaining drainage and culvert projects for this area will be requested in subsequent Fiscal Years. 2,300,000 - - 2,300,000 - - - RCTC PROJECT PROPOSAL REQUEST 4,130,000 - - 4,130,000 - - - 21 2147 Ventura - VC County 426.4 - 441.24 Worn High Track VENTURA (VC) SUBDIVISION TRACK REHABILITATION Ventura (VC County) Sub Track Rehabilitation addresses five major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Rail - Ties - Crossings - Special Trackwork - Ballast Specific work will include Tunnel 26 Vacuuming and Tie Replacement. Project dependency with projects #2142 & #2147 for Tunnel Vacuuming across Ventura sub (LA and VN); both need to be funded. 2,000,000 - - - - 2,000,000 - 22 2161 Ventura - VC County 426.4 - 441.24 Worn High Train Control VENTURA (VC) SUBDIVISION TRAIN CONTROL SYSTEMS REHABILITATION Ventura (VN) Sub Train Control Systems Rehabilitation addresses major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Signal systems - Crossing systems - Communication systems Specific work to include: Signal systems rehabilitation at two Control Points; Communications rehabilitation ATCS/CIS/Backhaul. 1,734,000 - - - - 1,734,000 - 23 2316 Ventura - VC County 439.3 Worn High Structures VENTURA (VC) SUBDIVISION STRUCTURES REHABILITATION Ventura Sub Structures Rehabilitation addresses three major subcomponents to sufficiently rehabilitate aging infrastructure and growing backlog: - Bridges - Culverts - Tunnels Scope of work for these projects will include design, environmental permitting, and rehabilitation of one culvert at MP 439.27 which is an existing 36" CMP built in 1900 and is not serving it's intended use. 726,000 - - - - 726,000 - VCTC PROJECT PROPSAL REQUEST 4,460,000 - - - - 4,460,000 - FY2021 PROPOSED REHABILITATION REQUEST 54,335,000 19,124,456 12,696,650 7,961,548 6,789,454 6,924,379 838,513 Page 5 of 548 ROWPROJECT #SUBDIVISION MILE POSTS CONDITION IMPACT ASSET TYPE PROJECT SCOPE TOTAL REQUESTED METRO OCTA RCTC SBCTA VCTC 1 2201 All NA NA NA Non-Revenue Fleet Specialized Maintenance Equipment, Phase 2 Second phase of specialized maintenance equipment multi- year procurement. Phase 1 funded in FY20 adopted budget. Equipment is used to support specialized track maintenance, rehab, and third party construction projects. New Capital purchases of MOW equipment will add to the current SCRRA-owned fleet. This project aligns with Bundled contract effort and ensures continuity of activities in event of loss of access to contractor-owned assets. New equipment identified for this project includes an Electric Car Mover; Gang Truck; Hi-Rail Inspector Truck; Welding Truck. 1,000,000 475,000 198,000 111,000 144,000 72,000 2 2190 River 2.95 - 3.35 NA NA Track CMF North End Connection and Tail Track Relocate existing tail track on City of LA property to Metro Property and create an emergency secondary access point to the CMF at CP Ormiston. 100% design submittal is scheduled for June 2020. The design phase of this project was funded in the FY19 budget. This project must move forward in order to provide alternate access to the facility when the lease with the City of L.A. expires and the existing tail track is removed from their property. The value engineering approach reduced the estimated construction cost from $19.06M to it's current $10.58M, resulting in an estimated savings of $8.5M from the original estimated construction costs. 10,579,000 5,025,025 2,094,642 1,174,269 1,523,376 761,688 FY2021 PROPOSED NEW CAPITAL REQUEST 11,579,000 5,500,025 2,292,642 1,285,269 1,667,376 833,688 NEW CAPITAL PROJECT PROPOSALS FOR FY2021 BUDGET Page 1 of 1 Attachment E 49 Attachment F FY2020-21 REHABILITATION CARRYOVER PROJECTS PROJECT #Subdivision CATEGORY PROJECT NAME METRO OCTA RCTC SBCTA VCTC OTHER TOTAL CARRYOVER 514018 Valley Communications Valley- RR Comm & Equip 9,219 - - - - - 9,219 514032 Ventura - VC County Signal Ventura VC-RR Light Fixtures - - - - 2,062 - 2,062 514037 River Communications River Sub Comm Upgrade & RR - 6,659 3,722 4,838 5,589 - 20,808 514046 Systemwide Information Technology Systemwide-Online,Onbrd Tkt Sales 13,991 15,628 10,266 11,260 5,630 16,522 73,298 515105 Orange Structures Orange Sub Culvert & Bridge - 612,637 - 98,084 - - 710,720 515106 Orange Structures Orange Sub Bridge Repair - - - 13,651 - - 13,651 515123 Valley Structures Valley Sub Bridge and Culvert - - - - - 3,475 3,475 515129 Ventura - LA County Structures Ventura LA Bridge Repair 67,685 - - - - 93,530 161,215 515133 Ventura - VC County Communications Ventura Sub VC Comm Syst 10,295 - - - 863 - 11,158 515135 Ventura - VC County Structures Ventura Sub VC Bridge Des & Con - - - - 42,132 - 42,132 515144 River Sub - East Bank Track River East Bank Zone 2 Tie&Rail 21,958 3,065 1,633 260 2,991 33,703 63,609 515160 River Sub - East Bank Track River East Bank Zone 3 Tie&Rail 7,286 3,056 1,713 2,221 1,109 49,626 65,012 516050 Systemwide Rolling Stock Rail Car Restoration - - - - - 207,349 207,349 516081 Systemwide Facilities Ventura Valley Intr Det Syst - - - - - 17,593 17,593 516111 Ventura - VC County Track Ventura (VC) Rail Replacement - - - - 15,858 - 15,858 516120 Ventura - VC County Structures Ventura (VC) Bridge Rehab/Rep - - - - 197,323 - 197,323 516610 Orange Track Orange Sub Rail Grinding - - 2,082 - - - 2,082 516611 Orange Track Orange Sub Rail Replacement - - 58,801 20,575 - 79,376 516620 Orange Structures Orange Bridge Rehab, ROW - 3,726 - - - - 3,726 516621 Orange Structures Orange Sub San Juan Cr Brdg - 1,338,263 - - - - 1,338,263 516631 Orange Signal Orange Sub Signal Repl - 65,688 - - - - 65,688 516640 Orange Signal Orange Signal & Grade Rehab - 31,924 - - - - 31,924 516820 Riverside Facilities Downtown Riverside Layover Imp - - 35,495 - - - 35,495 516930 Parris Valley Signal PVL Signal Engineering - - 60,417 - - - 60,417 516940 Parris Valley Communications PVL Communication Systems - - 4,648 - - - 4,648 517030 Systemwide Facilities Systemwide Repl Sig Shelter Locks 17,591 4,343 - - - - 21,934 517040 Systemwide Communications Systemwide Comm & PTC Upg 20,219 8,428 4,725 6,130 3,064 - 42,566 517050 Systemwide Rolling Stock Systemwide Bombardier HVAC OH 128,356 53,504 29,995 38,912 19,456 - 270,222 517052 Systemwide Facilities Systemwide Loco Wash Rack Drainage 501,158 198,768 131,260 126,119 56,341 - 1,013,646 517130 Ventura - VC County Signal Ventura VC Repl Sgnl Batt & Cbls - - - - 299,096 - 299,096 517320 Valley Structures Valley Culvert Rehab 5,134 - - - - - 5,134 517410 San Gabriel Track San Gabriel Tie Panel Repl 9,993 - - 6,602 - - 16,594 517420 San Gabriel Structures San Gabriel Culvert Rehab 24,261 - - 16,174 - - 40,435 517610 Orange Track Orange Repl Rail MP 201-207 - 686,718 63,423 126,906 - - 877,047 MEMBER AGENCY 50 PROJECT #Subdivision CATEGORY PROJECT NAME METRO OCTA RCTC SBCTA VCTC OTHER TOTAL CARRYOVER MEMBER AGENCY 517620 Orange Structures Orange Sub Repl 36" Pipe 201.4 - 145,269 - - - - 145,269 517712 River Sub - East Bank Track River East Bank Zone 2 Rail&Tie 119,136 49,674 27,852 36,092 18,099 555,697 806,550 517713 River Sub - East Bank Track River East Bank Zone 3 Tie&Rail 12,797 5,332 2,991 3,878 1,941 86,659 113,597 517731 River Sub - East Bank Signal River East Bank Rehab Signal Ctls 16,618 6,926 3,884 5,037 2,521 77,147 112,132 518050 Systemwide Rolling Stock Systemwide - Bombardier (Sentinel) OH 2,398,765 961,061 560,551 605,619 302,812 9,769,298 14,598,106 518110 Ventura - VC County Track Ventura VC Rpl Tie+Ballast - - - - 449,469 - 449,469 518620 Orange Structures Orange Sub Struct-San Clemente - 173,195 - 195,527 - - 368,721 518630 Orange Track Orange Sub Grde Xing Rehab - 121,251 - - - - 121,251 519001 Systemwide Signal Sys Bk Office Hd&Sftwre Replmt 286,671 119,497 66,990 86,907 43,453 - 603,518 519002 Systemwide Signal Sys BK Office Sys Upgrd&Test 170,244 67,530 28,711 22,549 22,425 - 311,458 519003 Systemwide Communications Sys PTC Lab Sys Support&Test 614,806 256,277 143,670 186,383 93,192 - 1,294,328 519011 Systemwide Track System Track Asset Cond Assmnt'79,358 33,080 18,545 24,058 12,029 - 167,070 519012 Systemwide Track System SOGR Prioritization 242,667 101,154 56,708 73,567 36,783 - 510,879 519020 River Structures System Arryo Seco Bridge Design 450,272 187,692 105,221 136,503 68,252 - 947,941 519031 Systemwide Signal System Bk Office Hrd&Sftwre Repl 375,725 156,618 87,801 113,904 56,952 - 791,000 519032 Systemwide Signal System Prod Back Office Upgrades 198,669 82,814 46,426 60,228 30,114 - 418,250 519033 Shortway Signal SB Shortway Grade Xing Rehab 375,508 156,528 87,756 113,837 - - 733,630 519034 Shortway Facilities Shortway EMF Improv 426,053 177,596 99,569 129,160 - - 832,378 519040 Systemwide Communications System PTC Software Updates 217,260 90,563 50,770 65,864 32,932 - 457,390 519041 Systemwide Facilities System PTC Lab Sys Support&Test 596,838 248,787 139,472 180,936 90,468 - 1,256,500 519050 Systemwide Rolling Stock System Bombardier Midlf O/Haul 6,733,125 2,806,650 1,573,425 2,041,200 1,020,600 - 14,175,000 519051 Systemwide Rolling Stock System Locomtv&Cab Camdvr Repl 484,638 202,017 113,252 146,922 73,461 - 1,020,290 519052 Systemwide Rolling Stock System O/Haul ROTEM Siderdr Mtr 270,512 112,761 63,215 82,008 41,004 - 569,499 519053 Systemwide Rolling Stock System HVAC O/Haul 40ROTEM Cars 481,132 203,202 108,170 147,475 72,929 - 1,012,909 519054 Systemwide Rolling Stock System Rubber Window Gasket Repl 220,310 91,834 51,483 66,789 33,394 - 463,810 519055 Systemwide Rolling Stock System Pushback Cplr O/Haul ROTEM 1,653,075 686,804 382,737 496,210 237,577 - 3,456,401 519060 Systemwide Facilities Syst CMF Car Shop Jacks 390,353 162,716 91,219 118,339 59,169 - 821,796 519062 Systemwide Facilities Syst Restroom Reno CMF MOC 397,114 165,534 92,800 120,388 60,195 - 836,030 519063 Systemwide Vehicle System MOW Vehicle Replacement 666,943 278,010 155,854 202,189 101,095 - 1,404,091 519064 Systemwide Facilities System Station Envlpe Rpr/Repl 203,945 97,911 40,789 65,289 40,789 - 448,723 519070 Systemwide Information Technology Syst Switch Equip Repl 96,052 40,039 22,446 29,119 14,559 - 202,214 519090 Systemwide Track System Entrprs Asst Mgmt Migr 543,549 226,574 127,019 164,781 82,391 - 1,144,314 519091 Systemwide Information Technology System TVM Components 34,012 14,178 7,948 10,311 5,156 - 71,604 519092 Systemwide Information Technology Syst Cond Based Maint Eqpt 25,311 10,551 5,915 7,673 3,837 - 53,288 519093 Systemwide Information Technology Syst Maximo Upgrade 330,098 137,598 77,139 100,072 50,036 - 694,943 519120 Ventura - VC County Structures VC Ventura ArroSimi Scour Prtn - - - - 1,231,524 - 1,231,524 519130 Ventura - VC County Track Ventura VC Grd Xng Rehab&Tnnl26 - - - - 986,276 - 986,276 519160 Ventura - VC County Facilities Ventura VC Repl Moorpark Tlr - - - - 1,035,258 - 1,035,258 519210 Ventura - LA County Track Ventura LA Track Rehab 1,102,111 - - - - - 1,102,111 51 PROJECT #Subdivision CATEGORY PROJECT NAME METRO OCTA RCTC SBCTA VCTC OTHER TOTAL CARRYOVER MEMBER AGENCY 519211 Ventura - LA County Track Ventura LA Station Pdstrn Xing 71,692 - - - - - 71,692 519220 Ventura - LA County Track Ventura LA ROW Grinding/Ditching 215,509 - - - - - 215,509 519230 Ventura - LA County Signal Ventura LA Tnnl26 Elec Srv Rpl 342,491 - - - - - 342,491 519240 Ventura - LA County Communications Ventura LA FY19 Comm Rehab 9,276 - - - - - 9,276 519310 Valley Track Valley Tnnl 25 Track Rehab 641,644 - - - - - 641,644 519320 Valley Track Valley ROW Grading/Ditching 215,456 - - - - - 215,456 519330 Valley Signal Valley FY19 Signal Rehab 414,195 - - - - - 414,195 519340 Valley Communications Valley FY19 Comm Rehab 69,760 - - - - - 69,760 519410 San Gabriel Track San Gabriel FY19 Track Rehab 1,950,721 - - 1,300,499 - - 3,251,220 519411 San Gabriel Track San Gabriel Replace Turnouts 729,044 - - 486,029 - - 1,215,073 519420 San Gabriel Structures San Gabriel LA Bridge Repl 444,538 - - 296,359 - - 740,897 519430 San Gabriel Signal San Gabriel Grade Xing Rehab 2,074,325 - - 1,382,884 - - 3,457,209 519440 San Gabriel Communications San Gabriel Wysd Comm Repl Pts 156,007 - - 104,005 - - 260,012 519510 Orange & Olive Track Orange/Olive Track Rehab - 2,126,213 - - 57,281 - 2,183,494 519520 Orange & Olive Track Orange/Olive ROW Grading/Ditching - 79,066 - - - - 79,066 519621 Orange Structures Orange Bridge Repl Des MP200.2 - 825,641 - - - - 825,641 519630 Orange Signal Orange Signal Rehab - 1,331,695 - - - - 1,331,695 519640 Orange Communications Orange Comm Rehab - 122,833 - - - - 122,833 519710 River Track River LA Union Station Rehab 4,987,433 2,078,972 1,165,484 1,511,979 755,990 - 10,499,859 519711 River Track River Track Rehab 940,643 392,099 219,813 285,163 142,582 - 1,980,300 519712 River Track River LAUS Trk & Signal Rehab 1,670,813 696,465 390,443 506,520 253,260 - 3,517,500 519730 River Signal River Signal Rehab 1,030,688 229,915 207,915 269,728 134,864 - 1,873,110 519731 River Sub - East Bank Signal River East Bank Zone 2 Signal Rehab 52,030 21,688 12,159 15,774 7,887 242,674 352,212 519732 River Sub - West Bank Signal River West Bank P1 Sig Sys Rehab 1,323,143 551,542 309,198 401,122 200,561 - 2,785,565 519733 River Sub - East Bank Signal River East Bank Zone 1 Repl AC Meter 1,919 800 449 582 291 87,379 91,420 519740 River Sub - West Bank Communications River WB Comm Rplcmt Prts 79,815 33,270 18,651 24,197 12,098 - 168,032 519741 River Sub - East Bank Communications River East Bank Comm Rehab 6,623 2,761 1,548 2,008 1,004 30,892 44,835 519760 Systemwide Facilities Systemwide LAUS W Portal Exp 201,163 83,853 47,009 60,984 30,492 - 423,500 519910 Parris Valley Track PVL Track Rehab - - 2,538,074 - - - 2,538,074 519911 Parris Valley Structures PVL Box Springs Drainage - - 58,471 - - - 58,471 519940 Parris Valley Communications PVL Com Rehab - - 33,903 - - - 33,903 520010 Systemwide Track Rail Grinding FY20 451,074 188,027 105,409 136,747 68,373 - 949,630 520011 Systemwide Track Systemwide Lubrication Study 527,098 219,717 123,174 159,794 79,897 - 1,109,680 520050 Systemwide Rolling Stock GEN 1 HVAC OH Add'l 40 Cars 427,576 178,232 99,918 129,623 64,812 - 900,160 520051 Systemwide Rolling Stock HVAC OH 40 Rotem Passenger 599,486 249,891 140,091 181,739 90,870 - 1,262,077 520052 Systemwide Rolling Stock OH Rotem Car Side Door 286,338 119,358 66,913 86,806 43,403 - 602,816 520053 Systemwide Rolling Stock MP36 Loco & Tier IV Study 299,488 124,839 69,986 90,792 45,396 - 630,500 520060 Systemwide Facilities Facilities Rehabilitation 1,468,671 612,204 343,205 445,239 222,620 - 3,091,939 520061 Systemwide Vehicle Systemwide Non-Revenue Fleet 460,759 192,064 107,672 139,683 69,841 - 970,019 52 PROJECT #Subdivision CATEGORY PROJECT NAME METRO OCTA RCTC SBCTA VCTC OTHER TOTAL CARRYOVER MEMBER AGENCY 520062 Systemwide Vehicle MOW Vehicle Replacement 1,450,542 604,647 338,969 439,743 219,872 - 3,053,773 520063 Systemwide Facilities CMF & EMF Mod Study 356,002 148,397 83,192 107,925 53,962 - 749,478 520110 Ventura - VC County Track Ventura Sub (VC) Track Rehab - - - - 1,813,900 - 1,813,900 520120 Ventura - VC County Structures Ventura (VC) Structures Rehab - - - - 2,425,000 - 2,425,000 520130 Ventura - VC County Signal Signal System (VC)- - - - 3,665,000 - 3,665,000 520140 Ventura - VC County Communications ATCS/PTC/CIS/BH Ven (VC)- - - - 183,791 - 183,791 520210 Ventura - LA County Track Ventura Sub (LA) Track Rehab 2,227,896 - - - - - 2,227,896 520240 Ventura - LA County Communications Ventura (LA) ATCS/PTC/CIS/Backhaul 369,182 - - - - - 369,182 520310 Valley Track Valley Sub Track Rehab 9,384,465 - - - - - 9,384,465 520330 Valley Signal Valley FY20 Signal Rehab 2,236,557 - - - - - 2,236,557 520331 Valley Signal Pedestrian Gates at Stations 1,455,015 - - - - - 1,455,015 520340 Valley Communications Valley ATCS/PTC/CIS/Backhaul 337,172 - - - - - 337,172 520410 San Gabriel Track San Gabriel Sub Track Rehab 4,236,960 - - 2,824,640 - - 7,061,600 520420 San Gabriel Structures San Gabriel Sub - Structure Rehab 1,346,166 - - 897,444 - - 2,243,610 520430 San Gabriel Signal Signal System (SG) Rehab 3,468,350 - - 2,312,234 - - 5,780,584 520440 San Gabriel Communications ATCS/PTC/CIS/BH (SG) Rehab 199,742 - - 133,162 - - 332,904 520610 Orange & Olive Track Orange/Olive Sub Track Rehab - 7,013,100 - - - - 7,013,100 520620 Orange Structures Orange Country Structures Rehab - 2,308,600 - - - - 2,308,600 520640 Orange Communications ATCS/PTC/CIS/BH Orange Rehab - 583,649 - - - - 583,649 520740 Riverside Communications ATCS/PTC/CIS/BH River 114,542 47,746 26,767 34,724 17,362 - 241,142 520940 Parris Valley Communications ATCS/PTC/CIS/BH San Jacinto PVL - - 305,162 - - - 305,162 52XXX TBD (METRO)Various METRO Reprogramming/MOU2020 3,900,000 - - - - - 3,900,000 591802 San Gabriel Track CP Beech Turnout Replacements - - - - - 47,084 47,084 591804 Ventura - VC County Facilities Ventura VC Safety Improvements - - - - 157,707 43,563 201,270 591806 River Track LAUS Track & Signal Mod - - - - - 9,434,605 9,434,605 591902 Orange Track Orange Sub Slope Stabilization - 466,986 - - - - 466,986 592111 Ventura - VC County Track Turnout at CP Santa Susana - - - - 19,983 - 19,983 592120 Ventura - VC County Structures VC Bridge and Culvert Rehab - - - - 686,675 - 686,675 592210 Ventura - LA County Track Ventura-LA Tie & Turnout Repl 11,005 - - - - - 11,005 592220 Ventura - LA County Structures Ventura-LA Bridge MP 458.71 357,118 - - - - - 357,118 592310 Valley Track Valley Tie Repl MP 46-64 51,322 - - - - - 51,322 592320 Valley Structures Valley Bridge MP 50.64 143,261 - - - - - 143,261 592321 Valley Structures Valley Bridge MP 50.51 123,646 - - - - - 123,646 592322 Valley Structures Valley Bridge MP 50.77 148,078 - - - - - 148,078 592323 Valley Structures Valley Bridge MP 47.45 4,092 - - - - - 4,092 592324 Valley Structures Valley Bridge MP 50.46 80,992 - - - - - 80,992 592325 Valley Structures Valley Culvert MP 55.91 2,148 - - - - - 2,148 592420 San Gabriel Structures SG Repl Bridge MP 40.12 SOGR 228,969 - 152,659 - - 381,627 592711 River Track River Repl CP Taylor Turnouts 19,798 8,253 4,627 6,002 3,001 - 41,680 53 PROJECT #Subdivision CATEGORY PROJECT NAME METRO OCTA RCTC SBCTA VCTC OTHER TOTAL CARRYOVER MEMBER AGENCY 592712 River Sub - East Bank Track River East Bank Zone 1 Rail&Tie 17,672 7,364 4,109 5,371 2,686 804,304 841,506 592713 River Sub - East Bank Track River EB Zone 2 Turnouts SOGR 3,738 1,564 880 1,130 577 17,475 25,363 593220 Ventura - LA County Structures Ventura LA Bridge 452.1 158,044 - - - - - 158,044 593310 Valley Track Valley Sub Lang,Actn To,Ties 144,985 - - - - - 144,985 593320 Valley Structures Valley Bridges SOGR PH2 1,626,038 - - - - - 1,626,038 593410 San Gabriel Track San Gabriel Sub Lark Ellen Xing 40,616 - - 27,076 - - 67,692 TOTAL 77,444,341 33,061,077 11,612,895 21,309,133 18,613,814 21,618,574 183,659,834 54 Attachment F FY2020-21 NEW CAPITAL CARRYOVER PROJECTS PROJECT #SUBDIVISION CATEGORY PROJECT NAME METRO OCTA RCTC SBCTA VCTC OTHER TOTAL CARRYOVER 409006 Systemwide Track Empire Ave./I5 Widing Burbank - - - - - 374,603 374,603 416001 Systemwide Security Maint. Fac. Hardening - - - - - 1,581,121 1,581,121 416002 Systemwide Security Systemwide SOC at DOC ENH - - - - - 42,538 42,538 417001 Systemwide Security Station Surveillance - - - - - 2,387,679 2,387,679 418001 Systemwide Communications Security Data Network - - - - - 4,214,177 4,214,177 418003 Orange Signal San Juan Capistrano Siding-Con - - - - - 771,570 771,570 418004 San Gabriel Communications SG Redlands Pass. Rail PTC - - - 7,742,560 - - 7,742,560 418005 River Track CMF N END Connet Des 485,288 - 80,040 103,836 - 51,918 721,081 418006 Valley Structures Tunnel 25 Safety & Security - - - - - 2,855,377 2,855,377 419001 Orange Facilities Orange Irvine Maint Fac PH 1 - 133,250 - - - - 133,250 419002 Perris Valley Communications Santiago Peak Microwaves - - 118,246 - - - 118,246 419003 Riverside Structures Riverside Layover Facility-Con - - 146,646 - - - 146,646 419004 Orange Structures Orange/San Juan Creek Bridge - 17,577,932 - - - 20,683,590 38,261,522 419005 Olive Track Imrpov to Anahein Canyon Station - 8,997,821 - - - - 8,997,821 420001 River Signal Riverside Yard Switch 146,228 - 206,133 68,620 - - 420,980 420002 Systemwide Communications Systemwide PTC Shake Alert - - - - - 2,407,362 2,407,362 450110 Systemwide IT PTC Phase II - - - - - 1,000,756 1,000,756 450121 Systemwide Communications PTC Upscaling Onboard - - - - - 34,848 34,848 450122 Systemwide Communications PTS Wayside Upgrade - - - - - 14,000 14,000 450123 Systemwide Communications PTC Wayside Hardward - - - - - 56,000 56,000 613005 Systemwide Rolling Stock TIER 4 Locomotive Proc- T/TASK - - - - - 50,471,276 50,471,276 616002 Systemwide Rolling Stock TIER 4 Locomotives 21-37 - - - - - 8,776,094 8,776,094 616003 Systemwide Rolling Stock TIER 4 Locomotives 38-39 NON-FED - - - - - 6,123,180 6,123,180 618001 Systemwide IT Ticket Vending Machine Replacement 7,056,336 1,301,411 2,599,666 2,145,396 3,433,681 657,248 17,193,737 618002 Systemwide IT Systemwide Defribs for Cab Cars - - - - - 87,811 87,811 620001 Systemwide Signal Trailerized Back-up Generator 48,807 20,345 11,405 14,796 7,398 - 102,752 620002 Systemwide Facilities Tamper, Stabilizer, Regulator - - - - - 3,048,268 3,048,268 620003 Systemwide Facilities Specialized Mtc Equip Phase I 506,839 211,272 118,440 153,652 76,826 - 1,067,029 TOTAL 8,243,497 28,242,030 3,280,576 10,228,859 3,517,906 105,639,417 159,152,284 MEMBER AGENCY 55 Amendment 1 Project Total Amount of Funds 5307 RS 5307 RS CARES 5337 5337 OB 7 CMAQ OB 3 LCTOP PUC99313 4 LTF MA CR OTHR LCL 5 LTF OB 6 SGR PUC99313 8 SGR PUC99314 8 STA PUC99313 9 Farebox Western County Rail Metrolink Operating Subsidy & Preventative Maintenance1 $23,779,338 $6,752,000 $4,000,000 $3,900,000 $1,081,302 $6,310,556 $1,735,480 Next Generation Rail Study Phase II $400,000 $400,000 Program Management and Support2 $4,323,500 $2,237,200 $2,086,300 San Jacinto Line Right of Way Maintenance $2,374,100 $2,074,100 $300,000 Station Operations and Security $6,556,100 $4,732,900 $251,000 $1,399,300 $172,900 Transfer Agreements $150,000 $150,000 Vanpool RCTC VanClub Operating Expenses $1,926,800 $950,000 $976,800 Sub-total Operating $39,509,838 $0 $12,434,900 $0 $4,000,000 $4,151,000 $1,081,302 $9,097,756 $5,559,700 $472,900 $1,735,480 $0 $0 $0 $976,800 Project Total Amount of Funds 5307 RS 5307 RS CARES 5337 5337 OB 7 CMAQ OB 3 LCTOP PUC99313 4 LTF MA CR OTHR LCL 5 LTF OB 6 SGR PUC99313 8 SGR PUC99314 8 STA PUC99313 9 Farebox Western County Rail Rail Stations - Capital Rehabilitation - WC 21-1 $8,906,330 $8,000,000 $632,315 $274,015 RCTC Metrolink Capital Obligation - WC 21-2 $10,701,750 10,701,750$ Coachella Valley Rail CV Rail Environmental/Service Development Plan - CV 21-1 $672,000 $672,000 Sub-total Capital $20,280,080 $8,000,000 $0 $0 $10,701,750 $0 $0 $0 $0 $0 $0 $632,315 $274,015 $672,000 $0 Total Operating & Capital $59,789,918 $8,000,000 $12,434,900 $0 $14,701,750 $4,151,000 $1,081,302 $9,097,756 $5,559,700 $472,900 $1,735,480 $632,315 $274,015 $672,000 $976,800 FY 2020/21 Projected Funding Details 5307 RS CARES $12,434,900 5337 OB $4,000,000 CMAQ OB $4,151,000 3 PVL CMAQ Funding for Security and Operations LCTOP PUC99313 $1,081,302 4 LCTOP FY19/20 Expanded Perris Valley Line Operations FY 21 Grant LTF $9,097,756 MA CR $5,559,700 OTHR LCL $472,900 5 Revenue generated by licenses and agreements LTF OB $1,735,480 6 Metrolink reported surplus for FY21 Farebox $976,800 Total Estimated Operating Funding Request $39,509,838 5307 RS $8,000,000 5337 OB $10,701,750 7 Commission approved Jan 2020 for $10.7M; Metrolink FY21 Capital allocation subsidy is $7,961,548 SGR PUC99313 $632,315 SGR PUC99314 $274,015 STA PUC99313 $672,000 9 CV Bus/Rail Split - STA amount matches transfer amount in FY21 Budget Total Estimated Capital Funding Request $20,280,080 Total Funding Request $59,789,918 Revised Amounts 8 Per revised SGR SCO Aug 2020 estimates. Commission approved Sept 2020. Table 4.0 - Summary of Funding Request - FY2020/21 2 Includes Rail program administration, capital support, marketing, rail safety education, professional services, and special trains. Allocations for salaries and benefits and professional development are subject to change pending the Commission's final budget approval. Capital 1 Per Metrolink's Proposed FY21 Budget Operating RCTC Western County Rail, Coachella Valley Rail, and Vanpool Programs REVISED ATTACHMENT 2 56 Project Total Amount of Funds 5307 RS 5307 RS CARES 5337 OB CMAQ OB 3 LCTOP PUC99313 4 LTF MA CR OTHR LCL 5 SGR PUC99313 SGR PUC99314 STA PUC99313 6 Farebox Western County Rail Metrolink Operating Subsidy & Preventative Maintenance1 $35,133,841 $21,618,973 $4,000,000 $3,900,000 $1,081,302 $4,533,566 Next Generation Rail Study Phase II $400,000 $400,000 Program Management and Support2 $4,323,500 $2,237,200 $2,086,300 San Jacinto Line Right of Way Maintenance $2,374,100 $2,074,100 $300,000 Station Operations and Security $6,556,100 $4,732,900 $251,000 $1,399,300 $172,900 Transfer Agreements $150,000 $150,000 Vanpool RCTC VanClub Operating Expenses $1,926,800 $950,000 $976,800 Sub-total Operating $50,864,341 $0 $27,301,873 $4,000,000 $4,151,000 $1,081,302 $7,320,766 $5,559,700 $472,900 $0 $0 $0 $976,800 Project Total Amount of Funds 5307 RS 5307 RS CARES 5337 OB CMAQ OB 3 LCTOP PUC99313 4 LTF MA CR OTHR LCL 5 SGR PUC99313 SGR PUC99314 STA PUC99313 6 Farebox Western County Rail Rail Stations - Capital Rehabilitation - WC 21-1 $8,837,037 $8,000,000 $586,060 $250,977 Coachella Valley Rail CV Rail Environmental/Service Development Plan - CV 21-1 $672,000 $672,000 Sub-total Capital $9,509,037 $8,000,000 $0 $0 $0 $0 $0 $0 $0 $586,060 $250,977 $672,000 $0 Total Operating & Capital $60,373,378 $8,000,000 $27,301,873 $4,000,000 $4,151,000 $1,081,302 $7,320,766 $5,559,700 $472,900 $586,060 $250,977 $672,000 $976,800 FY 2020/21 Projected Funding Details 5307 RS CARES $27,301,873 5337 OB $4,000,000 CMAQ OB $4,151,000 3 PVL CMAQ Funding for Security and Operations LCTOP PUC99313 $1,081,302 4 LCTOP FY19/20 Expanded Perris Valley Line Operations FY 21 Grant LTF $7,320,766 MA CR $5,559,700 OTHR LCL $472,900 5 Revenue generated by licenses and agreements Farebox $976,800 Total Estimated Operating Funding Request $50,864,341 5307 RS $8,000,000 SGR PUC99313 $586,060 SGR PUC99314 $250,977 STA PUC99313 $672,000 6CV Bus/Rail Split - STA amount matches transfer amount in FY21 Budget Total Estimated Capital Funding Request $9,509,037 Total Funding Request $60,373,378 Table 4.0 - Summary of Funding Request - FY2020/21 2 Includes Rail program administration, capital support, marketing, rail safety education, professional services, and special trains. Allocations for salaries and benefits and professional development are subject to change pending the Commission's final budget approval. Capital 1 Total reflects an estimated full year subsidy and first quarter disbursement of LTF based on the Metrolink-approved continuing resolution. Due to projected decrease in ridership, the subsidy amount covers loss of passenger revenues. An SRTP amendment is anticipated upon approval of the Metrolink FY 2020/21 budget in August 2020. Operating RCTC Western County Rail, Coachella Valley Rail, and Vanpool Programs ORIGINAL - APPROVED 6/10/20 57 Page 1 of 17 MEMORANDUM OF UNDERSTANDING NO. 20-25-091-00 BETWEEN RIVERSIDE COUNTY TRANSPORTATION COMMISSION AND SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY FOR FISCAL YEAR 2020-21 ANNUAL FUNDING MOU This memorandum of understanding (MOU) is effective as of this ___ day of ___ 2020, by and between the Southern California Regional Rail Authority (hereinafter referred to as “SCRRA”), 900 Wilshire Blvd Suite 1500, Los Angeles, California 90017, and the Riverside County Transportation Commission, 4080 Lemon Street, 3rd Floor, Riverside, California 92501, a public agency (hereinafter referred to as “RCTC”), which are sometimes individually referred to as “PARTY”, and collectively referred to as “PARTIES”. I.RECITALSA.RCTC and SCRRA desire to enter into a MOU to define RCTC’s financialcommitments to the SCRRA fiscal year (FY) 2020-21 operating budget andrehabilitation/renovation and new capital budget (collectively, the “BUDGET”).B.RCTC and SCRRA desire to enter into this MOU to define the respectiveresponsibilities of SCRRA as a subrecipient of RCTC federal funds for costs inconnection with the rehabilitation/renovation new and capital budget, andSCRRA’s prior year rehabilitation/renovation and new capital costs.C.SCRRA provides a commuter rail service operating to, within, or through LosAngeles, Riverside, San Bernardino, Ventura, San Diego and Orange Counties.D.RCTC funds SCRRA commuter rail services benefitting Riverside County on theRiverside Line, Inland Empire-Orange County Line, and 91/Perris Valley Line(91/PVL) consistent with the existing cost sharing formula established by theJoint Powers Agreement forming SCRRA (“JPA”), RCTC Agreement No. M-23-008,to which RCTC is a party.E.SCRRA’s operating budget covers train operations, including operating crews,dispatching, equipment maintenance, fuel, non-scheduled rolling stock repairs,operating facilities maintenance, rolling stock lease payments, security and guardservices, public safety programs, passenger relations, ticket vending machine(TVM) maintenance and revenue collection, marketing and market research,media/external relations, utilities and leases, passenger transfers to otheroperators, Rail 2 Rail program, station maintenance, freight rail agreements andgeneral administrative costs that support SCRRA operations. ATTACHMENT 3 58 Page 2 of 17 F. RCTC, at its June 10, 2020 meeting, approved RCTC’s financial commitments to the SCRRA FY 2020-21 for the initial operating costs as required by the JPA. G. SCRRA’s ongoing capital budget includes the following rehabilitation/renovation and new capital projects: track, structure, and signal work; layover facility work at Downtown Riverside Metrolink Station; and RCTC’s share of system -wide track, signal, information technology, communications, rubber tire vehicles, TVM, and mechanical improvements. H. RCTC, at its future meeting, will approve RCTC’s financial commitments to the SCRRA FY 2020-21 rehabilitation/renovation and new capital projects with funds to be drawn down by RCTC from the Federal Transit Administration (FTA) and used to reimburse SCRRA. I. RCTC, in previous Commission meetings, has approved RCTC’s financial commitment to prior SCRRA rehabilitation/renovation and new capital projects. Certain projects have not been completed and funds for those carryover projects will be drawn down by RCTC from FTA and used to reimburse SCRRA as work related to the approved projects are completed and invoiced to RCTC. J. SCRRA agrees to provide weed abatement, debris removal, track maintenance, graffiti removal, and other related maintenance, at road crossings, as well as routine maintenance, inspection and repairs of track, structures, signal system, grade crossing warning system and communication infrastructure (collectively, “Maintenance of Way Services”) within twenty (20) feet from the center line along all operational tracks within the San Jacinto Subdivision. K. As the Railroad of Record on behalf of RCTC, SCRRA agrees to maintain track, signals, and crossing warning systems on the out of service portion of the San Jacinto Subdivision as needed. SCRRA will post and maintain Emergency Notification Signs (ENS) with Metrolink’s emergency telephone number at all crossings on the out of service areas as required by the Federal Railroad Administration (FRA) CFR Title 49 §234. The cost of all ENS signage and maintenance services incurred by SCRRA will be tracked as a separate recollectable project and billed separately to RCTC outside of this MOU. RCTC shall reimburse SCRRA for such costs within 30 days of the invoice date. L. Pursuant to the Shared Use Agreement between RCTC and BNSF Railway (BNSF), BNSF is obligated to pay a set rate per mile for trains that are operated and dispatched over the PVL (“BNSF Per Mile Payment Obligation”). M. SCRRA will also maintain within twenty (20) feet from the center line along the freight-only double track, sidings and spurs between Highgrove Junction to the end of the PVL operating segment (“Freight Only Maintenance of Way Services”), provided that the costs for such maintenance are not an RCTC obligation, and shall instead be reimbursed by BNSF pursuant to the BNSF Per Mile Payment 59 Page 3 of 17 Obligation. SCRRA shall invoice BNSF for such costs. RCTC shall work with SCRRA to ensure that SCRRA is reimbursed by BNSF. N. SCRRA agrees to provide special train service as included in the budget and will coordinate schedules and service options with member agencies. II. Scope of MOU This MOU specifies the terms and conditions, roles and responsibilities of the PARTIES as they pertain to the subjects and projects addressed herein. Both RCTC and SCRRA agree that each will cooperate and coordinate with the other in all activities covered by this MOU and any other supplemental MOU s that may be required to facilitate the purposes thereof. III. Responsibilities of RCTC RCTC agrees to the following responsibilities for the BUDGET: A. Allocate and pay to SCRRA the RCTC share of the BUDGET for operating costs in the not -to exceed amount of Seventeen Million, Twenty Seven Thousand Three Hundred and Thirty -Eight Dollars ($17,027,338) for rail operations using state, local and federal funds, which will be invoiced to RCTC on a quarterly basis in advance by SCRRA. Future portions of the operating costs will be paid with FTA CMAQ funds for the Perris Valley Line and FTA 5337 Funds for Preventative Maintenance. B. Program Seven Million, Nine Hundred Sixty -One Thousand Five Hundred and Forty -Eight dollars ($7,961,548) in FTA Section 5337 funds to be drawn down directly by RCTC. Funds will reimburse SCRRA as a subrecipient for rehabilitation and renovation projects. RCTC shall review each invoice and pay all authorized expenses within 30 days following approval of an invoice that is properly submitted in accordance with this MOU. C. Review each SCRRA invoice for rehabilitation/renovation, and RCTC-approved new capital project costs to ensure eligibility for federal reimbursement and make timely drawdown requests to FTA for eligible expenses following approval of the invoice. D. Prepare and submit to the FTA, on a timely basis, all required periodic reports and milestone updates. E. Comply with all requirements of the FTA Master Agreement, found at http://www.fta.dot.gov/documents/21-Master.pdf (“Master Agreement”). 60 Page 4 of 17 F. Monitor SCRRA’s respective responsibilities as a subrecipient of RCTC’s federal funds for rehabilitation/renovation and new capital costs in connection with the BUDGET and with SCRRA’s prior years’ carryover budget . G. Per the regular operating formula, as set forth in the JPA, reimburse SCRRA for Maintenance of Way Services performed within twenty (20) feet from the center line along PVL, including any railroad structure or ballast cross–section that is located outside of this twenty (20) feet area (collectively, the “PVL SCRRA Maintenance Area”). These costs shall be included in the quarterly rail operations invoices submitted by SCRRA pursuant to Section III.A and are part of the BUDGET allocated not-to-exceed amount set forth therein as listed in Exhibit A. H. For the PVL, be responsible for applicable Maintenance of Way Services that are outside the PVL SCRRA Maintenance Area. RCTC shall not be required to provide flagm en for such Maintenance of Way Services if there is no potential to foul the tracks but shall properly ensure that contractors have safety training for employees. I. Provide security guards for the layover facilities at South Perris and Riverside Downtown stations, which costs shall be reimbursed by SCRRA. SCRRA’s payment obligation shall be based on the agreed upon terms in Funding Agreement No. 16-25-107-00. RCTC shall invoice SCRRA on a quarterly basis for the direct security and management costs associated with the security of the layover facilities. J. Require, under its contract(s) for security guard services, that the contractor(s) indemnify SCRRA to the same extent as indemnification is provided to RCTC and include SCRRA as an additional insured under all applicable policies required by RCTC under the contract(s). K. Make available to SCRRA as part of this MOU station security camera feeds for SCRRA’s safety and security needs. However, this MOU does not cover any additional connections requested by SCRRA. Future connections shall be agreed to in writing by the PARTIES, and funding f or any costs associated therewith will need to be identified. IV. Obligations of SCRRA SCRRA agrees to the following responsibilities for the BUDGET: A. Establish fiscal controls and accounting procedures sufficient to assure proper accounting for all transactions, so that audits may be performed. SCRRA shall 61 Page 5 of 17 use accounting and fiscal procedures conforming to generally accepted accounting principles (GAAP). B. Comply with the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), including but not limited to: a. Indirect Cost Rate. SCRRA’s submitted federally recognized indirect cost rate negotiated between SCRRA and the FTA. SCRRA will provide RCTC the rates in a separate letter as soon as they are available. If the rates are updated with FTA, within 30 days of approval, SCRRA must reconcile its billings for any over or under-recovery of indirect costs previously billed to and reimbursed by RCTC using the provisional rates. Interest may not be claimed on any potential underpayments. C. Comply with the requirements of 49 CFR, Part 26, et. seq., and all other FTA Disadvantaged Business Enterprise (DBE ) rules, regulations and policies in carrying out this MOU, and shall implement a stand-alone DBE Program that includes goal setting, outreach, monitoring, and reporting. SCRRA shall c reate and maintain records of compliance with the DBE obligations in this MOU and provide compliance information to RCTC upon request. D. Comply with all applicable sections of 2 CFR 200 “Grants and Agreements” pertaining to the management of federally funded assets. SCRRA shall provide all necessary information to RCTC so that RCTC can coordinate with the FTA regarding the requirements 2 CFR 200. E. Comply with all applicable sections of FTA Circular 5010.1.e pertaining to the management of federally funded assets, FTA Circular 4220.1F pertaining to any third-party contracts funded with FTA funds, and any other applicable FTA Circulars. SCRRA shall provide all necessary information to RCTC so that RCTC can coordinate w ith the FTA regarding the requirements in Circular 5010.1.e. F. Assume the role of subrecipient of federal awards and provide RCTC with all the necessary information to remain in compliance as a subrecipient with the Uniform Guidance, FTA requirements, and RCTC Subrecipient Guidelines, all of which are on file at the offices of the PARTIES, and are incorporated herein by reference. G. Comply with all applicable requirements of the FTA Master Agreement, the terms of which are incorporated herein by reference, and be responsible for any violation of FTA rules, regulations or policies, or misuse of funds by SCRRA . H. Submit a separate invoice to RCTC (Attention: Accounts Payable) on a quarterly basis for RCTC’s share of the costs associated with the individual components of the BUDGET. Each invoice shall be in a mutually acceptable form and shall include the following information, at a minimum : a. RCTC Agreement Number 62 Page 6 of 17 b. Time period covered by the invoice; c. Total invoice amount; d. For rehabilitation/renovation and new capital projects, supporting documentation, such as progress reports, contractor invoices, or other records to indicate payment has been made to contractor(s), or that payment is imminent in the amount of the invoice, and such additional supporting documentation and background information as RCTC may reasonably require (including executed contracts, as further described below): e. All information needed for quarterly project reporting and milestone updates to allow RCTC enough time to prepare and submit to the FTA on a timely basis all required or requested FTA reports and updates. In no event shall such reports be received later than ten (10) days prior to the required date of the quarterly submission to the FTA, which is 30 days following the end of each quarter. I. For each invoice submitted to RCTC related to rehabilitation/renovation and capital projects, provide a description of services performed during invoice period and included in the invoice; J. For rehabilitation/renovation and capital projects, provide quarterly reports detailing total amount invoiced to date and balance remaining on projects; any significant issues encountered or anticipated; and a breakdown of percent completed and remaining for projects. K. Provide quarterly budget to actual reports to RCTC and the SCRRA Board of Directors reflecting actual ridership and revenues and expenses at a line item level compared to the adopted operating budget, based on financial information generated by SCRRA’s Oracle financial system. Such financial information shall be based on a monthly financial closing process that includes significant accruals and material account reconciliations. L. Operate Metrolink commuter rail service on three lines serving Riverside County within budgeted service levels as outlined in Exhibit A. M. Submit invoices to RCTC in a timely manner to allow RCTC to draw down Section 5337 federal funds directly and provide quarterly expenditure report by grant to RCTC no later than the 20th of the month following the end of each quarter reflecting anticipated drawdown of federal funds and funds expended for RCTC-funded capital, rehabilitation/renovation projects, including a progress report on each budgeted rehabilitation/renovation project that includes status of each project, schedule update, , and expenditures to budget. N. Provide a reconciliation report to RCTC by March 31, 2021, identifying a surplus or deficit in FY 2019-20 RCTC allocations to the SCRRA for operating expenses. 63 Page 7 of 17 O. Obtain express written permission from RCTC prior to reallocating any unexpended FY 2020-21 RCTC operating funds. P. Provide quarterly reports to RCTC summarizing FY 2020-21 actual data versus budget, to assist in the measurement of performance metrics. Q. As applicable, prepare and submit all required reports to f ederal and state agencies in a timely manner by the due dates established by those agencies in order to avoid any penalties that could impair funding to RCTC. R. To qualify for reimbursement from RCTC, submit (i) a final invoice for operating expenses for FY 2020-21 on or prior to June 30, 2021 for budgeted or adjusted budget operating expenses and a final invoice after reconciliation of operating expenses by March 31, 2022, and (ii) final invoices for rehabilitation/renovation and new capital projects shall be provided as soon as possible, in accordance with FTA guidelines of the specified grant funds. Should a rehabilitation/renovation or capital project incur a delay, SCRRA shall promptly notify RCTC as to the cause of delay and other pertinent information that may be required to obtain an extension of grant terms, as applicable. Invoices submitted beyond the stated timeframes, unless extended, will be reviewed and may be reimbursed, on a case by case basis, subject to the availability of funding, as determined by RCTC and its grantors. S. Submit invoices to BNSF for dispatching along the PVL and for the Freight Only Maintenance of Way Services. If the annual BNSF Per Mile Payment Obligation exceeds the costs of the Freight Only Maintenance of Way Services, SCRRA shall also invoice BNSF for a portion of the Maintenance of Way Services within the PVL SCRRA Maintenance Area. T. Provide Maintenance of Way Services within the PVL SCRRA Maintenance Area. U. Be responsible for all the fencing maintenance, weeding, trash, graffiti and maintenance within SCRRA’s responsibility for track and structures. V. Reimburse RCTC on a quarterly basis for the direct security costs associated with the security of the layover facility located at the Riverside Downtown station and the South Perris Station along the PVL, for a total, not -to-exceed amount of $250,000. W. Make available to RCTC as part of this MOU security camera feeds for RCTC’s safety and security needs. Future connections will need to be agreed to in writing by the P ARTIES and funding for any costs associated with the project will need to be identified. X. Maintain the 48 fibers provided by RCTC for SCRRA’s use. Y. Be responsible for the maintenance of eight (8) TVMs which shall be equally divided among the four (4) new Metrolink stations: Riverside Hunter Park, Moreno Valley/March Field, Downtown Perris and South Perris. Removal of 64 Page 8 of 17 any TVM from the designated station will require written notification to and approval from RCTC prior to work commencing. Z. Report on and credit to RCTC’s quarterly member agency operating subsidy allocation any revenues received from BNSF for the Freight Only Maintenance of Way Services and any additional Maintenance of Way Services along the PVL on a quarterly basis. Those revenues will be used to offset RCTC’s member agency operating subsidy allocation and reported on quarterly invoices. AA.Report on and credit to RCTC’s quarterly member agency operating subsidy allocation any revenues received from BNSF for the dispatching along the PVL. BB. Be responsible for the maintenance of the Riverside Downtown and South Perris layover facilities, unless different agreements are made in writing by both PARTIES. CC. Complete all work to be funded under this MOU in a good and workmanlike manner, consistent with the standard of care generally recognized as being employed by professionals in the same discipline in the State of California. Failure of SCRRA to abide by the conditions above may result in delay to payment schedule outlined in Responsibilities of RCTC. V. Maximum Obligation Notwithstanding any provisions of this MOU to the contrary, RCTC and SCRRA agree that RCTC’s maximum cumulative payment obligation hereunder shall be Seventeen Million, Twenty Seven Thousand Three Hundred and Thirty -Eight Dollars ($17,027,338) for rail operations; Seven Million, Nine Hundred Sixty -One Thousand Five Hundred and Forty -Eight dollars ($7,961,548) in FTA Section 5337 funds for capital projects, for a total amount not to exceed Twenty Four Million, Nine Hundred Eighty Eight Thousand Eight Hundred and Eighty -Six dollars ($24,988,886). Any amendments to the BUDGET that increase the amount set forth as due from RCTC will require RCTC board approval. VI. Complete MOU A. This MOU, including any attachments incorporated herein and made applicable by reference, constitutes the complete and exclusive statement of the term(s) and condition(s) between SCRRA and RCTC concerning the subject matter addressed herein and it supersedes all prior representations, understandings, and communications. The invalidity in whole or in part of any term or condition of this MOU shall not affect the validity of other term(s) or conditions(s) of this MOU . The above-referenced Recitals are true and correct and are incorporated by reference herein. 65 Page 9 of 17 B. RCTC’S failure to insist on any instance(s) of SCRRA’s performance of any term(s) or condition(s) of this MOU shall not be construed as a waiver or relinquishment of RCTC’s right to such performance or to future performance of such term(s) or condition(s), and SCRRA's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this MOU shall not be binding upon RCTC except when specifically confirmed in writing by an authoriz ed representative of RCTC by way of a written amendment to this MOU and issued in accordance with the provisions of this MOU . C. SCRRA’s failure to insist on any instance(s) of RCTC’s performance of any term(s) or condition(s) of this MOU shall not be construed as a waiver or relinquishment of SCRRA’s right to such performance or to future performance of such term(s) or condition(s), and RCTC’s obligation in respect thereto shall continue in full force and effect. Changes to any portion of this MOU shall not be binding upon SCRRA except when specifically confirmed in writing by an authorized representative of SCRRA by way of a written amendment to this MOU and issued in accordance with the provisions of this MOU . VII. Authorized Representatives The actions required to be taken by SCRRA and RCTC in the implementation of this MOU are delegated to the respective authorized representative of each PARTY. The authorized representative for SCRRA is its Chief Executive Officer, or designee, and the authorized representative for RCTC is its Executive Director, or designee. VIII. Audit and Inspection In its role as a subrecipient, SCRRA shall: A. Maintain a complete set of accounting records in accordance with GAAP for RCTC subrecipient monitoring, FTA, and normal operations purposes. The original records shall be maintained within the SCRRA limits. B. Prepare and file, within nine (9) months after the close of the fiscal year, financial statements of SCRRA for such fiscal year, together with an audit report thereon prepared by and independent certified public accountant. SCRRA shall furnish such audited financial statements to RCTC within ten (10) days of issuance of the audit report. C. Upon reasonable notice, permit the authorized representatives of RCTC and FTA to inspect and audit all work, materials, payroll, books, accounts and other data and records of SCRRA for a period of not less than three (3) years after final payment, or until any on-going audit is completed whichever is longer. 66 Page 10 of 17 For purposes of audit, the date of completion of this MOU shall be the date of RCTC’s payment of SCRRA’s final billing (so noted on the invoice) under this MOU . a. Upon conclusion of RCTC’s monitoring of SCRRA as a subrecipient under this MOU, RCTC shall prepare a notice to SCRRA of any findings or deficiencies and immediate actions to be taken by SCRRA to correct issues involving ineligible uses of federal funds. i. SCRRA shall develop a corrective action plan for any findings or deficiencies within 60 days from the issuance of the review findings to address deficiencies or noncompliance issues. D. With respect to audits in accordance with (C), include these same requirements in construction contracts with SCRRA’s contractor(s). E. Comply with the terms and conditions for close-out of subawards. RCTC shall have the right to reproduce any such books, records, and accounts. If the FTA determines that any FTA funds paid to SCRRA were not spent in accordance with applicable federal rules and regulations, SCRRA shall be responsible for reimbursement of all such improperly expended funds and shall make such reimbursement in the manner specified by FTA. If SCRRA fails to comply with the requirements of this MOU as it pertains to federal requirements as a subrecipient, RCTC may impose additional conditions or take one or more of the following actions, as appropriate: A. Temporarily withhold cash payments; B. Disallow all or part of the cost of the activity that is not in compliance; C. Wholly or partly suspend or terminate the federal award; D. Recommend that the federal agency initiate suspension or debarment proceedings; or E. Take other remedies that may be legally available. IX. Indemnification and Insurance A. SCRRA shall indemnify, defend and hold harmless RCTC, its officers, directors, employees and agents from and against any and all claims (including attorney's fees and reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, worker’s compensation subrogation claims, damage to or loss of use of property alleged to be caused by the acts, omissions or willful misconduct by SCRRA, its officers, directors, 67 Page 11 of 17 employees, contractors, or agents in connection with or arising out of the performance of this MOU . B. RCTC shall indemnify, defend and hold harmless SCRRA, its officers, directors, employees and agents from and against any and all claims (including attorney’s fees and reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, worker’s compensation subrogation claims, damage to or loss of use of property alleged to be caused by the acts, omissions or willful misconduct by RCTC, its officers, directors, employees or agents in connection with or arising out of the performance of this MOU . C. The indemnification and defense obligations of this MOU shall survive its expiration or termination. D. SCRRA maintains property and general liability insurance and/or self -insurance in the amounts and with coverage as set forth in the insurance certificates attached hereto as Exhibit “B”. SCRRA shall maintain, for the duration of this MOU, and/or shall require that SCRRA contractors maintain, levels of insurance coverage equivalent to existing coverage, as shown in the attached certificates, against claims for injuries to persons, or damages to property, which may arise from or in connection with SCRRA rail operations or construction by SCRRA, its agents, representatives, employees or subcontractors on RCTC property. Further, the PARTIES agree that SCRRA is responsible for maintenance and repair of damage to, regardless of cause or ownership, all assets that facilitate SCRRA’s operations, and shall provide insurance therefore. E. SCRRA shall include RCTC as an additional insured on all insurance policies required to be maintained hereunder. X. Additional Provisions RCTC and SCRRA agree to the following mutual responsibilities: A. Term of MOU : This MOU shall terminate upon the completion of the disbursement of the operating and capital funds to SCRRA and the completion of all reports, updates or any other documentation or responsibility of the PARTIES related to the projects in the BUDGET. In all events, this MOU shall terminate within the time limits set forth in applicable FTA procedures and regulations. This MOU may only be extended upon written mutual consent by both PARTIES. 68 Page 12 of 17 B. Dispute Resolution: In the case of a dispute, the Executive Director and Chief Executive Officer of the PARTIES shall timely attempt to resolve the dispute . If the PARTIES are unable to resolve the dispute, either PARTY may elect to initiate arbitration by a panel of three arbitrators pursuant to the rules of the American Arbitration Association. The panel of arbitrators shall consist of one arbitrator appointed by the governing body of each of the PARTIES, and the third member shall be appointed by mutual consent of the other two arbitrators. C. Modifications: This MOU may be amended in writing at any time by the mutual consent of both PARTIES. No amendment shall have any force or effect unless executed in writing by both PARTIES. D. Laws and Regulations: RCTC and SCRRA shall comply with all applicable federal, state, and local laws, statues, ordinances and regulations of any governmental authority having jurisdiction over the BUDGET. E. Legal Authority : The persons signing below represent that they are authorized to execute this MOU on behalf of their respective PARTY, and that, by so executing this MOU , the PARTIES hereto are formally bound to the provisions of this MOU . F. Severability: If any term, provision, covenant or condition of this MOU is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this MOU shall not be affected thereby, and each term, provision, covenant or condition of this MOU shall be valid and enforceable to the fullest extent permitted by law . G. Counterparts: This MOU may be executed and delivered in any number of counterparts, each of which, when executed and delivered shall be deemed an original and all of which together shall constitute the same MO U. Facsimile signatures will be permitted. H. Force Majeure: Either PARTY shall be excused from performing its obligations under this MOU during the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its control, including but not limited to: any incidence of fire or flood; acts of God; commandeering of material, products, plants or facilities by the federal, state or local government; national fuel shortage; or a material act or omission by the other PARTY; when satisfactory evidence of such cause is presented to the other PARTY, and provided further that such nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the PARTY not performing. I. Assignment: Neither this MOU, nor any of the PARTIES rights, obligations, duties, or authority hereunder may be assigned in whole or in part by either PARTY without the prior written consent of the other PARTY in its sole and absolute discretion. Any such attempt of assignment shall be deemed void and 69 Page 13 of 17 of no force and effect. Consent to one assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any right to consent to such subsequent assignment . J. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to authorize or require any PARTY to issue bonds, notes or other evidences of indebtedness under the terms, in amounts, or for purposes other than as authorized by local, state or federal law . K. Governing Law: The laws of the State of California and applicable local and federal laws, regulations and guidelines shall govern this MOU. Venue shall be in Riverside County. L. Arbitration Fees: Should arbitration arise out of this MOU for the performance hereof, the arbitration fees, and other costs and expenses, including attorney’s fees, shall be paid by the PARTY against whose favor the arbitration, or any subsequent legal action arising out of the arbitration, is found. M. Notices: Any notices, requests, or demands made between the PARTIES pursuant to this MOU are to be directed as follows: To SCRRA: To RCTC: Southern California Regional Rail Authority Riverside County Transportation Commission 900 Wilshire Blvd Suite 1500 Los Angeles, CA 90017 Street Address: 4080 Lemon St 3rd Floor Riverside, CA 92501 Mailing Address: P.O. Box 12008 Riverside, CA 92502 Attention: Chief Executive Officer Tel: 213-452-0255 E-mail: SCRRACEO@scrra.net Attention: Executive Director Tel: 951-787-7141 E-mail: amayer@rctc.org N. Successors and Assigns: The provisions of this MOU shall bind and inure to the benefit of each of the PARTIES hereto, and all successors or assigns of the PARTIES hereto. O. Survival: All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this MOU, including, but not 70 Page 14 of 17 limited to, the indemnification, reporting, auditing, repayment of improperly expended funds, and records maintenance obligations, shall survive any such expiration or termination. This MOU shall be made effective upon execution by both PARTIES. [Signatures on following page] 71 Page 15 of 17 SIGNATURE PAGE TO MOU No. 20-25-091-00 IN WITNESS WHEREOF, the PARTIES hereto have caused this MOU No. 20-25-091-00 to be executed on the date first above written. SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY RIVERSIDE COUNTY TRANSPORTATION COMMISSION Chief Executive Officer Executive Director Reviewed and Approved as to Form: SCRRA Legal Counsel RCTC General Legal Counsel 72 Page 16 of 17 EXHIBIT A-SCRRA BUDGET RCTC’s shares of SCRRA’s FY 2020-21 Budget, as approved by the SCRRA Board of Directors in September 2020, are shown below: Operating Budget: RCTC Share $ 17,027,338 Net Subsidy $ 17,027,338 Capital Budget: RCTC Share $ 7,961,228 Total $ 7,961,228 73 Page 17 of 17 EXHIBIT B-INSURANCE CERTIFICATE S [attached behind this page] 74 ANNUAL METROLINK BUDGET UPDATE Presentation to Budget and Implementation Committee August 24, 2020 Sheldon Peterson, Rail Manager 1 FY 20 Highlights 2 •Celebrated its 27th year of operations •Pre-Covid Riverside ridership growth 3% -Covid 90% Drop -Net Annual 22% drop •Focus on essential workforce healthcare/law enforcement •Clean –Sanitize –Social Distance (How Full is My Train App) •Service Reduction 30% -March 26 •Conducted COVID -19 Customer Survey –81 percent likely to return •Increased capital construction and rehabilitation •Delivery of all 40 Tier 4 locomotives by the end of 2020 Ridership Cliff 3 0 5,000 10,000 15,000 20,000 25,000 30,000 1-Jul 1-Aug 1-Sep 1-Oct 1-Nov 1-Dec 1-Jan 1-Feb 1-Mar 1-Apr 1-May 1-Jun FY 2019/20 Weekday Riverside County Lines Ridership by Line Riverside IE/OC 91/PV FY 21 Highlights 4 •Implement a Recovery Plan Framework –Safety First –Add trains back when ready •Award updated contracts for Operations, Track and Signal and Infrastructure Maintenance Support Services •New promotions targeting riders to get back on the the train including Kids Ride Free, Loyalty Program, and enhanced Health Care Corporate Partner Program •Enhancing the rehabilitation program to reduce major failures by retrofitting cars •Continue improving the Positive Train Control program system-wide in coordination with the freight railroads Financial Impact 5 •Operating Subsidy Requirement $23,780,000 –Federal Share 62% -State and Local 38% •Capital Funding Requirement $7,961,548 –FTA 5337 Grant Funds •Update Short Range Transit Plan Accordingly •Update Metrolink MOU with new funding plan $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 RCTC Subsidy Funding Tower $23,780,000 62% Federal 38% State and Local LCTOP State Funds LTF Surplus Funds Local Transportation Funds (LTF) FTA - CMAQ PVL FTA 5337 PM FTA CARES •Receive and file a report on Metrolink highlights •Approve the Fiscal Year (FY) 2020/21 SCRRA budget –Operating $23,780,000 / Capital $7,961,548 •Amend the FY 2020/21 RCTC Short Range Transit Plan (SRTP) •Authority to execute Memorandum of Understanding No. 20-25-091-01 Action Items 6 QUESTIONS AND COMMENTS 7 RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE ROLL CALL AUGUST 24, 2020 Present Absent County of Riverside, District I I X  County of Riverside, District I I I  X City of Beaumont X  City of Calimesa X  City of Canyon Lake  X City of Cathedral City X  City of Coachella  X City of Desert Hot Springs X  City of Hemet X  City of Lake Elsinore X  City of Palm Springs X  City of Riverside X  City of Wildomar X  From: Tara Byerly To: Tara Byerly Cc: Lisa Mobley; Anne Mayer; John Standiford Bcc: Subject: RCTC: Bu get an Imp ementation Committee Meeting Agenda - August 24, 2020 Date: Wednesday, August 19, 2020 8:39:00 AM Attachments: image001.pnq image002.pnq image003.pnq imaae004.pnq imaae005.pnq Good morning Committee Members, The August Agenda for the Budget and Implementation Committee meeting scheduled for Monday, August 24 @ 9:30 a.m. is available. https://www.rctc.org/wp-content/uploads/2020/08/August-Budget-and-Implementation- Com m ittee-Agenda. odf Pursuant to Governor Newsom's Executive Order N-29-20, (March 18, 2020), the Governing Board meeting will only be conducted via video conferencing and by telephone. Please follow the instructions below to join the meeting remotely. For any questions regarding the Zoom meeting or to schedule a test run, please contact Lisa Mobley at ImobleyPrctc.org or 951- 288-2680. Join Zoom Meeting httrs://us02web.zoom.us/j/82047144344 Meeting ID: 820 4714 4344 One tap mobile +16699006833„82047144344# US (San Jose) 12532158782„82047144344# US Let me know if you have any questions. Thank you. Respectfully, Tara Byerly Deputy Clerk of the Board Riverside County Transportation Commission 951.787.7141 W |951.787.7906 F 4080 Lemon St. 3rd Fl.| P.O. Box 12008 Riverside, CA 92502 rctc.org