HomeMy Public PortalAbout12) 7H CONSIDERATION OF A REQUEST FROM THE AMERICAN CANCER SOCIETY FOR TEMPLE CITY TO CO-SPONSOR THE RELAY FOR LIFE OF TEMPLE CITY AT TEMPLE CITY HIGH SCHOOLAGENDA
ITEM 7.H.
MANAGEMENT SERVICES DEPARTMENT
DATE: March 19, 2013
MEMORANDUM
TO: The Honorable City Council
FROM: Jose E. Pulido, City Manager
By: Giselle Corella, Executive Assistant to the City Manager
SUBJECT: CONSIDERATION OF A REQUEST FROM THE AMERICAN CANCER
SOCIETY FOR TEMPLE CITY TO CO-SPONSOR THE RELAY FOR LIFE
OF TEMPLE CITY AT TEMPLE CITY HIGH SCHOOL ON JULY 27-28,
2013 AND PROCLAIM JUNE 29TH PAINT THE TOWN PURPLE DAY
RECOMMENDATION:
The City Council is requested to:
a) Approve the request from the American Cancer Society to co-sponsor the Relay
for Life of Temple City at Temple City High School on July 27-28, 2013;
b) Proclaim June 29, 2013 Paint the Town Purple Day; and
C) Waive all fees and deposits for the use of the Temple City Park Gazebo (i.e.,
Pavilion) and installment of a street banner on Las Tunas Dr.
BACKGROUND:
1. On May 4, 2010, City Council approved a request from the American Cancer
Society for the City to co-sponsor the Southern California Chinese Relay for Life
event at Temple City High School on June 26-27, 2010.
2. On December 21, 2010, City Council approved a request from the American
Cancer Society for the City to co-sponsor the Relay for Life of the Chinese
Community South at Live Oak Park on April 16-17, 2011.
3. On November 15, 2011, City Council approved a request from the American
Cancer Society for the City to co-sponsor the Relay for Life of the Chinese
Community South at Live Oak Park on April 14-15, 2012.
City Council
March 19, 2013
Page 2
4. On June 5, 2012, City Council approved a request from the American Cancer
Society for the City to co-sponsor the Relay for Life of Temple City at Temple City
High School on July 28-29, 2012.
5. On January 15, 2013, the American Cancer Society submitted a letter requesting
the City to co-sponsor the Relay for Life of Temple City at Temple City High School
on July 27-28, 2013.
ANALYSIS:
The American Cancer Society is a nationwide, community-based, voluntary health
organization dedicated to eliminating cancer as a major health problem through
research, education, advocacy, and service. Relay for Life is an overnight event
designed to celebrate survivorship and raise money for research and programs for the
American Cancer Society.
Over the past three years, the City has developed a strong relationship with the
American Cancer Society by co -sponsoring the first three Relays for Life in the City of
Temple City (i.e., The Southern California Chinese Relay for Life at Temple City High
School on June 26-27, 2010, the Relay for Life of the Chinese Community South at Live
Oak Park on April 16-17, 2011 and again on April 14-15, 2012, and the Relay for Life of
Temple City at Temple City High School on July 28-29, 2012).
The American Cancer Society is once again requesting the City to co-sponsor the Relay
for Life of Temple City by providing the following assistance:
• Relay for Life banner hung over Las Tunas Drive
The event organizer is requesting to have a promotional Relay for Life banner
hung over Las Tunas Dr. from June 27 to July 28, 2013. The American Cancer
Society will provide the street banner. There is currently no fee for the use of the
banner space on Las Tunas Dr. however; there is a fee of $425 for City staff to
install the street banner. The event organizer is requesting to waive all fees for
the installment of the street banner.
• Proclaim June 29th Paint the Town Purple Day
Paint the Town Purple Day will be a day that volunteers will put purple ribbons
along the city trees on Las Tunas Dr. from Rosemead Blvd. to Baldwin Ave.
Relay for Life volunteers will place the ribbons on every other tree on June 29th
and will be responsible for removing the ribbons by Monday, July 29th 2013. The
purpose of Paint the Town Purple is to increase awareness in the community for
cancer prevention, the American Cancer Society, and Relay for Life Temple City.
City Council
March 19, 2013
Page 3
• Use of the Temple City Park Gazebo
The event organizer is requesting to use the Temple City Park Gazebo on June
29th as the headquarters for Paint the Town Purple Day from 10:00 a.m. to 2:00
p.m. The American Cancer Society team will play music and pass out American
Cancer Society and Relay for Life informational packets. The American Cancer
Society requests that the City waive all fees and deposit required for the
reservation of the Gazebo.
• Tables at City Concerts in the Park
The event organizer is requesting two tables at the City's Concerts in the Park
series one to two times prior to the July 27th to 28th event. One table will be used
to promote the relay and the second table to promote Cancer Survivor
appreciation.
• City's website, Facebook, and Cable TV Channel to promote Relay for Life
The American Cancer Society is asking the City to run public service
announcements promoting the Relay for Life event on the City's website,
Facebook page, and the Temple City Government Information Channel, which is
allowed for local non-profit organizations.
Temple City Youth Committee Involvement
The event organizer is asking for possible involvement by the City's Youth
Committee. This may be difficult as the current committee members' terms end
before the Relay for Life event on July 27-28, 2013.
• Mayor and City Council Involvement
The event organizer would like the Mayor and City Council to speak at the
opening ceremony on July 27, 2013, as their schedules permit.
CONCLUSION:
The City Council is requested to consider co -sponsoring for the Relay for Life of Temple
City at Temple City High School on July 27-28, 2013, from 10:00 a.m. to 10:00 a.m., a
24 hour event, proclaim June 29, 2013 Paint the Town Purple Day, and waive all fees
and deposit for the use of the Temple City Park Gazebo (i.e., Pavilion). Council's
approval is required to for City co-sponsorship of the event.
City Council
March 19, 2013
Page 4
FISCAL IMPACT:
Approval of this item would not have an impact on the Fiscal Year (FY) 2012-13 City
Budget.
ATTACHMENTS:
A. American Cancer Society Relay correspondence from Daniela Lopez Barragan.
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RELAY AMERICAN CANCER SOCIETY RELAY FOR LIFE
FOR LIFE
Celebrate. Fight Back
Having grown up in Temple City, We know first hand what an amazing community this is. We
believe the City is truly the core of the community of Temple City. We are confident our partnership
can only bring the residents and youth together for a successful Relay For Life event in 2013.
Please let us know when this item will be addressed at a council meeting so we can make sure to
attend. Please feel free to contact Daniela at 818.314.9246 with any questions or to request further
information. We look forward to hearing from you.
Warmest Regards,
aif niela Lopez B gan
Manager, Relay For Life
818.314.9246
Daniela. Barrasan@cancer.org
41Mrly Wunner
Chairmen, TC Relay For Life
626 688 4986
kimwunner@vahoo.com
J ly n c Donald
C -Chairmen, TC Relay For Life
626 626 422 4503
Brad.macdonaid57@vahoo.com