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Home My Public Portal About14) 7J PETTY CASH AND VISA CARD REPORTADMINISTRATIVE SERVICES DEPARTMENT 1 BY-, A I �lTiFrm0N 0111118415 MEMORANDUM TO: The Honorable City Council FROM: Jose E. Pulido, City Manage Via: Tracey L. Hause, Administrative Services Director By: Lee Ma, Accountant SUBJECT: PETTY CASH AND VISA CARD REPORT RECOMMENDATION: AGENDA ITEM 7.J. The City Council is requested to review, receive and file the Petty Cash and Visa Card Report. BACKGROUND: 1. On August 6, 1991, staff began submitting the Petty Cash Report to the City Council on a regular basis. 2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council on an as needed basis. ANALYSIS: In the interest of full transparency, the City Council is being requested to review the Petty Cash Report from February 5, 2013 to March 7, 2013. The total of petty cash expenditures were $988.27 and the petty cash fund will be reimbursed after the City Council approves the March 19, 2013 Warrant Register. Further, the City Council is being requested to review the Visa Card Report from January 8, 2013 to February 7, 2013. The total of the Visa card expenditures were $8,320.35 and were paid on the March 19, 2013 Warrant Register. City Council March 19, 2013 Page 2 CONCLUSION: As has been our past practice, the attached Petty Cash and Visa Card Reports are being presented for Council review and for staff to answer any questions that they may have with regards to these expenditures. This practice seeks to avoid any potential misuse of public funds. FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2012-13 City Budget. ATTACHMENTS: A. Petty Cash Detail B. Visa Card Charge Account No. $ 43.60 Pizza Party for Sockorama 01-910-41-4410 $ 34.00 Tacos for Council Meeting 2-19-2013 01-940-57-4465 $ 27.00 Meal for Council Meeting 2-5-2013 R13-06 $ 61.00 Total 01-91041-4640 $ 26.16 Napkins for Council Reorganization 01-940-57-4690 $ 26.16 Total 01-910-41-4670 $ 30.00 Kiwanis Pancake Breakfast $ 30.00 Total 01-910-44-4490 $ 49.79 Snacks for Poll worker Training 01-940-57-4690 $ 17.44 Supplies for Poll worker Training R13-06 $ 12.98 Supplies for Poll worker Training $ 974 Supplies for Poll worker Training 01-940-59-4490 $ 89.95 Total 01-910-44-4450 $ 44.62 Postage- Election 47-970-834490 $ 33.12 Postage- Election $ 12.42 Postage- Election Grand Total $ 4.14 Postage- Election $ 1.84 Postage- Election $ 96.14 Total 01-910-44-4490 $ 50.00 Donuts for election Staff $ 4446 Subwayfor pollworkers dinner $ 44.45 Subway for pollworkers dinner $ 33.00 Pizza for election Staff $ 27.00 Salad for election Staff $ 8.38 Water for election Staff $ 6.35 Subway for pollworkers dinner $ 5.00 Tip for Pizza $ 2.00 Donuts for election Staff $ 220.63 Total 01-920-49-4450 $ 7.97 Postage- Certified mail and Return Receipt $ 6.11 Postage- Certified mail and Return Receipt $ 1408 Total 01-970-82-4490 $ 15.00 Parking for Garden Expo -Fernando $ 15.00 Total 01-950-65-4450 $ 19.95 Postage- Express Mail $ 19.95 Total 01-940-57-4465 $ 47.45 Gift Cards for Senior Bingo R13-06 $ 30.00 Gift Cards for Senior Bingo $ 25.00 Gift Cards for Senior Bingo $ 102.45 Total 01-940-57-4630 $ 49.04 Senior Luncheon for Lunar New Year R13-07 $ 9.37 Senior Luncheon for Lunar New Year $ 58.41 Total 01-940-57-4465 $ 43.60 Pizza Party for Sockorama R13-10 $. 43.60 Total 01-940-57-4465 $ 48.00 Senior Valentines Decorations R13-06 $ 8.00 Senior Valentines Parking $ 56.00 Total 01-940-57-4690 $ 44.99 Little Stars Valentines Party R13-05 $ 28.17 Little Stars Valentines Party $ 17.32 Little Stars Valentines Party $ 90.48 Total 01-940-57-4690 $ 18.53 Senior Valentines Decorations R13-06 $ 15.89 Senior Valentines Decorations $ 34.42 Total 01-940-59-4490 $ 15.00 Parking for Garden Expo-Sayo $ 15.00 Total 47-970-834490 $ 15.00 Parking for Garden Expo -Robert $ 1500 Total Grand Total $ 988.27 Receipt# 13-5369 to 13-5404 VOID 13-5387 Description Attachment "A" Page 1 of 2 VISA CARD CHARGES Attachment "B" 1/8/13 - 2/7/13 1/8/13 RSCCD CLEARING 270.00 Training for Code Enforcement Officer Nunez and Parking Control Officer Reyes 1/8/13 ONLINESTORE.COM 655.00 Flags, poles; bases, gold cord and tassel for the Council Chamber Renovation Project 1/9/13 TACO EL CHAPARRITO 400.00 Food and refreshment for the Neighborhood Watch Meeting 1/10/13 1/12/13 THE WEBSTAURANT STORE 1,800.40 Lectum for the Council Chamber Renovation Project 1/14/13 USPS 14.95 Overnight delivery 1/16/13 VONS STORE 133.11 Refreshment for the Rosemead Improvement Project Meeting 1/16/13 PAVILLIONS 45.82 Refreshment and Pastries for the Rosemead Improvement Project Meeting 1/16113 SHARP INTERNATIONAL 12500 Entry fee for the Drill Team Competition 1/17/13 COURTYARD BY MARRIOTT 1,092 72 CSMFO Luncheon Meeting - Paid by members 1/18/13 WAYFAIR 191.92 Shopping carts for Dial-A-Ride members - Reimbursed by Kiwanis Club 1/22/13 BAUDVILLE INC. 79.00 Birthday cards for volunteers 1/22113 CASA EL REY 38.70 Lunch for the Planning Manager Oral Interview Board 139.80 1/23/13 SOUTHWEST Airfaire to CSMFO Annual Conference, Oakland - Administrative Services Director Hause 1125/13 SQ CMRTA 25.00 California Municipal Revenue Tax Association for City Annual Membership 1/26/13 PAYPAL AREA E DISASTER 11100 2013 Statewide CERT Conference - Public Safety Officer Ariizumi 1/26/13 SUPER FOODS 49.61 Carne asada for basketball snack bar 1/30/13 CAPIO 22500 California Association of Public Information Officials Annual Membership - Assistant to the City Manager / Economic Development Manager Haworth 1/31/13 USPS 12.62 Postage for the Upgrade Sewer Line on Longden from Muscatel to Encinita Project 2/1113 TACO EL CHAPARRITO 400.00 Food and refreshments for the Neighborhood Watch Meeting 2/1/13 2/1/13 WAYFAIR 103.96 Shopping carts for Dial-A-Ride members - Reimbursed by Kiwanis Club Page 1 of 2 TOTAL 8,320.35 Page 2 of 2 VISA CARD CHARGES Attachment "B" 1/8/13 - 2/7/13 2/1/13 OCEAN BO RESTAURANT 148.92 Dim sum for the Lunar New Year Event 2/2/13 PARC55 WYNDHAM 777.24 Hotel Registration for League of California Cities Conference, San Francisco - City Manager Pulido 2/5/13 S&S WORLDWIDE 31.28 Election Outreach Buttons 2/5/13 JUMP N' JAMMIN 139.00 Little Stars Trip 2/5/13 CLOVERLEAF COFFEE & BAKERY 30.00 Pastries for the Evaluation Workshop 2/6/13 PAVILIONS 552:63 Food for the STARS Club's Lunar New Year Event 2/6/13 SOUTHWEST 262.30 Airfare to California &Pacific Southwest Recreation & Park Training Conference, San Jose - Senior Recreation Leadaer Pasillas 2/7/13 Miscellaneous billing adjustments 412.93 2/7/13 RALPHS 52.44 Refreshments for the Neighborhood Watch Meeting TOTAL 8,320.35 Page 2 of 2