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Home My Public Portal About150_013_North Beach of.IYI1E ITB # -2015 CITY OF TYBEE ISLAND QFi ,� TYBEE ISLAND, GEORGIA IS ISSUING THIS INVITATION TO BID FOR THE FOLLOWING DESCRIBED HEREIN: The City of Tybee Island is soliciting invitations to bid for THE LEASE OF PUBLIC REAL PROPERTY AT NORTH BEACH PARKING LOT FOR PUBLIC AMUSEMENT — approximately .25 acres. Bidders shall specify their best price per year to lease the space as identified in Exhibit "A". The bids will be subject to site plan and/or special review for the proposed amusement. The successful bidder will have the right to lease the property only after obtaining the necessary municipal and other governmental approvals, as required by law. BIDS ARE TO BE RETURNED NO LATER THAN: March ,2015 AT 2:00 PM BIDS WILL BE OPENED ON March , 2015 AT 2:30 PM AT CITY HALL. ALL RESPONDENTS ARE INVITED TO ATTEND. The City is seeking a total bid package equal to or exceeding specifications set forth on the attached pages which must meet or exceed stated specifications. Those not meeting these standards will be rejected. The attached material specifications become and remain a part of this invitation to bid. All responses, inquiries, or correspondence relating to, or in reference to,this invitation to bid, and all reports, charts, displays, schedules, exhibits and other documentation by the bidders shall become the property of the City when received. All bids submitted in response to this invitation for bid shall become the property of the City unless the bidder affirmatively states that the information is proprietary and confidential before turning it over. The City retains the right to use any or all ideas presented in any bids to the invitation to bid, whether amended or not. Selection or rejection of the bid does not affect this right. Mail bid to: BID NUMBER 403 BUTLER AVE PO BOX 2749 TYBEE ISLAND. GA. 31328 Inquiries or other need for clarification in this document should be submitted no later than Questions to: Diane Schleicher 403 BUTLER AVE PO BOX 2749 Page 1 of 4 TYBEE ISLAND, GA. 31328 (912) 472-5070 Email: dschleicher @cityoftybee.org METHOD OF AWARD: The right to lease shall be awarded to the highest, responsive, and responsible bidder. Bidders must respond completely by filling in all applicable blanks. Bids are subject to the terms and conditions of this Invitation to Bid. Bids shall be submitted in a sealed envelope, clearly marked on the outside of the envelope, to the office of the above address prior to the time specified. Signature of bidder indicates that bidder understands and will comply with attached terms and conditions and all other specifications made a part of this invitation for bid and any subsequent award or contract. All terms, conditions and representations made in this invitation will become an integral part of the contract. Nothing contained within this ITB is indicative of intent by the City of Tybee Island to reimburse the bidder, in whole or in part, for any costs associated with preparation, submission,or presentation of bids. WAIVER: The City of Tybee Island reserves the right to reject any or all bids received. The City reserves the right to waive any variances from original bid specifications in cases where the variances are considered to be in the best interest of the City. SUBMISSION OF BIDS AND SUPPLEMENTAL MATERIALS Bids and all required or requested supplemental materials in compliance with the attached specifications shall be submitted to the office of the Clerk of Council. Supplemental materials will not be accepted after the bids have been opened,unless requested by the City. The Company agrees that it and all of its subcontractors will comply with all applicable legal requirements whether imposed by Local, State or Federal law and, further, will comply with State "SAVE" and"B-Verify" requirements. SPECIFICATIONS THE SUCCESSFUL BIDDER WILL BE REQUIRED TO ENTER INTO A LEASE AGREEMENT WITH THE CITY OF TYBEE WITH THE FOLLOWING SPECIFIC TERMS AND CONDITIONS: The initial term of this lease shall be for one (1) year with up to four automatic renewals. However, a condition of the lease will be that either party may terminate the agreement prior to the renewal of a new term by giving the other party sixty(60)days written notice. (1) The lessee shall assume sole responsibility for or incur liability for any injury to person or property caused by any act or omission of any person while on the property and shall agree to Page 2 of 4 indemnify the municipality and hold it harmless from any claim, suit, or demand made by any person; (2) The lessee shall agree to indemnify the municipality and hold it harmless from any claim, suit, or demand arising out of any improvements to the property or any indebtedness or obligations incurred by the lessee or contractee in making any such improvement to such property; and, (3) The lessee shall be required to obtain waivers for all participants/customers of the amusement waiving any liability against the City of Tybee Island and its officials, employees and volunteers. PAYMENT The successful bidder will be required to pay three (3) months rent as a deposit at time of execution of lease. The rent shall be due on the first of each month the property is leased. INSURANCE REQUIREMENTS Contractor shall provide a Certificate of Insurance naming the City of Tybee Island as an additional insured, a 30 day cancellation notice, indicating the following minimum coverage: Comprehensive General Liability $2,000,000.00 Page 3 of 4 QUOTATION SHEET A. Description: (price per year to lease) $ TOTAL BID: $ Quotation Expiration date: Page 4 of 4 CURVE RADIUS DELTA LENGTH TANGENT BEARING CHORD f C1 10.32' 86'38'36" 15.61' 9.73' N 09'24'23" E 14.16') NOTE: ACCORDING TO `FIRM' 13051CO213 & 214F DATED GRID NORTH 9/26/2008 THIS SITE IS IN A 'VE-15' FLOOD ZONE, E G \-p� o��°�\°N �� c,\NE GN P PR�\N / 5�°R ie�� \°oo ti CEP rv---0' i (\A(16\A / Q ct ,/ N�1NE N ) DECK / S ° IN ik‘' ' i..:.': : 'P::= ':: ::`<;' ;`' j j/NORTH BE�H DECK :;:.;N.;'! ,iy GRILL / i '':'' E................ 1 863 s / 1 i .�.'`' :`SN :: P F';P::";''>'':� 0.25 acres '_._ . % �'Ar'=--/: of rn1 TYBEE ISLAND MARINE s�`"' ::c•::• ::::f ��S.�O� '''.44:3 4; I ,- SCIENCE CENTER �.,.:::g::::::::::::2:::::::... 5 h LEASED AREA S ':::: Ci S�N�°� �� '' "•• ..°•`/ i' FLOOD ZONE LINE �.::•24.56' N 05'35'00 W I . 146 Ii I c.,\.- �y 14.36'•��' j , / N 54'33'56" E i Pia I ' • I \c- � THIS SKETCH WAS PREPARED FOR THE EXCLUSIVE USE I OF`1' 1 i i OF THE ENTITY NAMED HEREON. THIS SKETCH IS NOT 1 I I 1 1 I II SUITABLE FOR THE TRANSFER OF REAL PROPERTY OR I I RECORDING IN THE CHATHAM COUNTY COURT HOUSE. NOTE: THE D.N.R. SHORE PROTECTION LINE WAS DELINEATED BY DEB BARREIRO OF THE D.N.R. ON AUGUST 15, 2012 AND REAFFIRMED IN JANUARY OF 2015. SKETCH SHOWING LOCATION OF PROPOSED 0.25 ACRES LEASED AREA ADJACENT TO THE NORTH BEACH GRILL IN FORT SCREVEN WARD, CITY OF TYBEE ISLAND, CHATHAM COUNTY, GEORGIA. FOR: CITY OF TYBEE ISLAND GE0R,_ DATE: FEBRUARY 5, 2015 G SCALE: 1"= 40' N o. .lit,. 0' 40' 80' �. J��1PM R1� ",s/`, BERT BARRETT, JR. LAND SURVEYING, P.C. '`• BARB 145 RUNNER ROAD SAVANNAH, GA. 31410 (912) 897-0661 PROJECT\01350—G 2-5-15 1:14:33 pm EST