HomeMy Public PortalAboutAmano McGann- Agreement for Services- Parking Meters 1-8-15 STATE OF GEORGIA )
COUNTY OF CHATHAM )
AGREEMENT FOR SERVICES
THIS AGREEMENT FOR services relating to the Multi-space parking meters and related software
in the City of Tybee Island, Georgia, also identified as"Pay and Display Parking System and
Meter Management System,"hereinafter eferred to as"Agreement", is made and entered into
as of the R day of J awuAty , 2O1(the"Date Hereof"), by and between Amano
McGann, Inc., whose agent and address for purposes of this agreement is Todd Townsend,
2915 Courtyards Drive Suite B Norcross, GA 30071, hereinafter referred to as"the Company,"
and THE CITY OF TYBEE ISLAND, a municipality, whose address for the purposes of this
Agreement is 403 Butler Avenue, P. 0. Box 2749, Tybee Island, Georgia 31328, herein referred
to as"the City."
WITNESSETH THAT:
WHEREAS, the City is a municipal corporation organized under Georgia law; and
WHEREAS, the City desires replace existing pay and display parking meters throughout the
island; and
WHEREAS, the Company, in conjunction with other entities identified herein, operating under
the laws of the State of Georgia, are engaged in supplying the products and services to replace
the existing pay and display meters and meter management system; and
WHEREAS, the City has solicited requests for proposals relating to the Work; and
WHEREAS, the Company has submitted the attached proposal; and
WHEREAS, the Company and City desire to document the terms and conditions of their
Agreement.
NOW, THEREFORE, for and consideration of the mutual covenants contained herein, the receipt
and sufficiency of which is hereby acknowledged, it is agreed as follows:
ARTICLE 1
BASIC AGREEMENT
1.1 The Company will perform the Scope of Work ("the Work") described in RFP No. 2014-
653 City of Tvbee Island, Georgia ("RFP"), attached hereto and incorporated by reference as if
fully set forth herein (Exhibit "A"), and supply all materials in connection therewith for a total
sum of four hundred and eighty six dollars ($486,000.00) ("the price") and will perform all
preparatory and clean-up work associated therewith pursuant to the terms of the RFP and the
Company's proposal, attached hereto and incorporated by reference as if fully set forth herein
ad Exhibit"B". In addition, the Company has offered certain alternates that may be purchased
by the City, more specifically described in Exhibit"C".
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1.2 The Company will provide payment and performance bonds in the amount of the total
agreement plus ten percent issued by an insurer or surety licensed and authorized in Georgia
and provide proof of liability coverage with a minimum liability amount for comprehensive
general liability and automobile liability of not less than $2,000000.00. The Company shall
maintain worker's compensation insurance equal to the statutory requirements. The insurance
certificates shall name the City of Tybee Island as additional insured. The bonds will be released
upon acceptance of the meters after installation and upon a certification from the Company that
all contractors have been paid.
1.3 The Company and all of its subcontractors will comply with the necessary requirements
of all State and Federal law pertaining to the residency of its workers and will further comply
with all reporting requirements required of City contractors pursuant to the grant under which
proceeds are being made available to the City and expressly recognizes that any breach on its
part of the reporting and other requirements under such grant will result in potential liabilities
to the City and the Company will indemnify and hold harmless the City for any such damages in
addition to all other indemnity obligations contained herein or the terms and conditions
attached hereto.
1.4 The Company shall perform work in accordance with the following schedule:
(1) Not later than fifteen (15) weeks from the date of the countersignature of the
Agreement, purchase order and all hardware and software configuration forms
provided, the Company shall commence with the Work;
(2) The Work and all preparatory and clean up shall be completed not later than 21
weeks from the date of the countersignature on this Agreement.
1.5 In the event the Company fails to satisfy or complete the entire work contemplated and
the City has not been cause of any delay and provided for under this agreement on or before
the date of completion described herein, the City may elect to deduct one hundred dollars
($100.00) for each day past the completion date from the payment due the Company, which
sum is agreed upon not as a penalty, but as fixed and liquidated damages for each day of such
duration, to be paid in full and subject to no deduction. If the payments due the Company are
less than the amount of such liquidated damages, said damages shall be deducted from any
other monies due or to become due the Company, and in case damages shall exceed the
amount o all monies due or to become due the Company, then the Company or its surety shall
pay the balance due under.
1.6 After cleaning up the Work premises, adjacent property, streets, alleys, and other areas
or structures in any way connected with the performance of the agreement, the Work as a
whole shall be observed by a representative of the []b/. Any workmanship or materials found
not meeting the requirements of the agreement shall be removed by and at the expense of the
Company good and satisfactory workmanship or material substituted therefore. All settlement,
defects, or damage upon any part of the Work shall be remedied and made good by the
Company.
1.7 If the Company fails to complete the Work under this agreement within the time
specified, or fails to perform the Work with sufficient workmen and equipment or with sufficient
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materials to ensure the completion of said work within the specified time, or shall perform the
Work unsuitably or shall neglect or refuse to remove material or perform new work, or shall
discontinue the prosecution of the Work, or if the Company shall become insolvent or be
declared bankrupt, or commit any act of bankruptcy or insolvency, or shall make an assignment
for the benefit of creditors, or from any other cause whatsoever shall not carry the Work in an
acceptable manner or shall fail to maintain at all times the bonds and insurance herein required,
the City shall give notice in writing to the Company and its surety by registered mail of such
delays, neglect, or default, specifying the same, and if the Company, within a period of ten (10)
days after such notice, shall not proceed in accordance therewith, then the City shall, upon
written certificates from its Manager of the fact that such delays, neglect, or default of the
Company's failure to comply with such notice, shall have full power and authority without
violating the agreement, to take the prosecution of the Work out of the hands of the Company,
to take and utilize any or all materials and equipment as may be suitable and acceptable and
may enter into an agreement for the completion of said agreement according to the terms and
provisions thereof or such other methods as, in its opinion, shall be required for the completion
of said agreement in an acceptable manner. If costs and charges incurred by the City are less
than the sum which would have been payable under the agreement, if it had been completed
by said Company, then said Company shall be entitled to receive the difference. In case such
expenses shall exceed the sum which would have been payable under the agreement, then the
Company and the surety shall be liable and shall pay to the City the amount of such excess.
ARTICLE 2
MATERIAL AND WORKMANSHIP
2.1 All equipment, material, and artides furnished under this agreement shall be new and of the
most suitable grade for the purpose intended, unless otherwise specifically provided in this
Agreement. References in the Agreement to equipment, material, articles, or patented processes by
trade name, make, or catalog number, shall be regarded as establishing a standard of quality and
shall not be construed as limiting competition. The Company may, at its option, use any
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equipment, material, article, or process that in the judgment of and as approved by the Contract
Administrator, is equal to that named in the specifications, unless otherwise spedflcally provided
in this agreement.
2.2 (a) The Company shall obtain the Contract Administrator's approval of the machinery and
mechanical and other equipment to be incorporated into the Work. When requesting approval, the
Company shall furnish to the Contract Administrator the name of the manufacturer, the model
number, and other information concerning the performance, capacity, nature, and rating of the
machinery, and mechanical and other equipment. When required by this agreement or by the
Contract Administrator, the Company shall also obtain the Contract Administrator's approval of
the material or articles which the Company contemplates incorporating into the Work.
(b) When requesting approval, the Company shall provide full information concerning the
material or
articles. Machinery, equipment, material, and articles that do not have the required
approval shall be installed or used at the risk of subsequent rejection.
(c) When required by the specifications or the Contract Administrator, the Company shall
submit appropriately marked samples(and certificates related to them)for approval at the
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(d) expense, with all shipping charges prepaid. The Company shall label, or
otherwise properly mark on the container, the material or product represented, its place of origin,
the name of the producer, the Company's name, and the identifIcation of the construction project
for which the material or product is intended to be used.
(e) Certificates shall be submitted in triplicate, describing each sample submitted for
approval and certifying that the material, equipment or accessory complies with agreement
requirements. The certificates shall include the name and brand of the product, name of
manufacturer,and the location where produced.
(0 Approval of a sample shall not constitute a waiver of the City's right to demand full
compliance with agreement requirements. Materials, equipment and accessories may be rejected for
cause even though samples have been approved.
ARTICLE 3
WARRANTIES
3.1 In addition to any other warranties in this agreement, the Company warrants,
except as provided in paragraph 3.9 of this agreement, that work performed under this
agreement conforms to the agreement requirements and is free of any defect in equipment,
material, or workmanship performed by the Company or any subcontractor or supplier at
any tier. This warranty shall continue for a period of one year from the date of final
acceptance of the Work. If the City takes possession of any part of the Work before final
acceptance, this warranty shall continue for a period of oneyear from the date that the City
takes possession.
3.2 The Company shall remedy, at the Company's expense, any failure to conform,
or any defect. In addition, the Company shall remedy, at the Company's expense, any damage
to City-owned or controlled real or personal property when the damage is the result of-
(1) The Company's failure to conform to agreement requirements; or
(2) Any defects of equipment, material, workmanship or design furnished by the
Company.
3.3 The Company shall restore any work damaged in fulfilling the terms and
conditions of this clause. The Company's warranty with respect to work repaired or
replaced will run for (one year unless otherwise indicated) from the date of repair or
replacement.
3.4 The Contract Administrator shall notify the Company, in writing, within a reasonable
time after the discovery of any failure, defect or damage. If the Company fails to remedy
any failure, defect, or damage within a reasonable time after receipt of notice, the City
shall have the right to replace, repair or otherwise remedy the failure, defect, or damage
at the Company's expense.
3.5 With respect to all warranties, express or implied, from subcontractors,
manufacturers, or suppliers for work performed and materials furnished under this
agreement, the Company shall:
(1) Obtain all warranties that would be given in normal commercial practice;
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(2) Require all warranties to be executed in writing, for the benefit of the City and,
(3) Enforce all warranties for the benefit of the City.
3.6 In the event the Company's warranty under paragraph 3.1 has expired, the City
may bring suit at its own expense to enforce a subcontractor's warranty,
3.7 Company shall not be liable for the repair of any defect of material or design furnished by
the City or for the repair of any damage(s)that result(s)from any defect in City-furnished material or
design.
3.8 Notwithstanding any provisions herein to the contrary, the establishment of the time periods
in paragraphs 3.1 and 3.3 above relate only to the specific obligation of the Company to correct the
Work, and have no relationship to the time within which its obligation to comply with the
agreement may be sought to be enforced, nor to the time within which proceedings may be
commenced to establish the Company's liability with respect to its obligation other than specifically
to correct the Work.
3.9 This warranty shall not limit the City's rights with respect to latent defects gross mistakes or
fraud.
3.10 The Company warrants good title to all materials, supplies and equipment incorporated
in the Work and agrees to deliver the premises together with all improvements thereon free
from any claims, liens or charges, and agrees further that neither it nor any other person, firm
or corporation shall have any right to a lien upon the premises or anything appurtenant thereto.
ARTICLE 4
COVENANTS AND REPRESENTATIONS
4.1 The Company shall perform professional services in accordance with the Company's
Proposal and Terms and Conditions contained in the agreement and contained herein.
4.2 To induce the City to enter into this Agreement, the City she"! be entitled to rely upon
the representations and certifications made by the Company in the Company's Proposal, without
independent investigation and verification, and each such representation orced5fication shall be
deemed to be material to this Agreement. The person negotiating and executing this Agreement
on behalf of the Company has the full right, power, and authority to enter into, execute and
perform this Agreement in accordance with the terms hereof, and when executed and
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delivered, this Agreement will constitute a valid and binding obligation of the Company and will
be enforceable in accordance with the terms thereof.
ARTICLE 5
PAYMENT AND FEES
5.1 The City shall pay the Company the price as provided in this agreement.
5.2 The City shall make progress payments approximately every 30 days as the Work
proceeds, on estimates of work accomplished which meets the standards of quality
established under the Agreement, as approved by the Contract Administrator.
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5.3 Before the first progress payment under this agreement, the Company shall furnish, in
such detail as requested by the Contract Administrator, a breakdown of the total agreement
price showing the amount included therein for each principal category of the Work, which
shall substantiate the payment amount requested in order to provide a basis for determining
progress payments. The breakdown shall be approved by the Contract Administrator and must
be acceptable to the City. If the agreement covers more than one project, the Company
shall furnish a separate breakdown for each. The values and quantities employed in
making up this breakdown are for determining the amount of progress payments and shall
not be construed as a basis for additions to or deductions from the agreement price. The
Company shall prorate its overhead and profit over the construction period of the agreement.
5.4 The Company shall submit periodic estimates and pay applications showing the value of
the Work performed during each period based upon the approved breakdown of the
agreement price. Such estimates shall be submitted not later than 30 days in advance of
the date set for payment and are subject to correction and revision as required. The
estimates must be approved by the Contract Administrator.
5.5 Along with each request for progress payments and the required estimates, the
Company shall furnish the following certification, or payment shall not be made:
General Contractor Certification
I hereby certify,to the best of my knowledge and belief,that:
The amounts requested are only for performance in accordance with the
specifications, terms,and conditions of the agreement;
Payments to subcontractors and suppliers have been made from previous
payments received under the agreement, and timely payments will be made
from the proceeds of the payment covered by this certification, in
accordance with subcontractor agreements; and,
This request for progress payments does not include any amounts which the
General Contractor intends to withhold or retain from a subcontractor or
supplier.
Name:
Title:
Date:
Signataye:
5.6 The Contract Administrator may authorize material delivered on the site and
preparatory work done to be taken into consideration when computing the progress payments.
Material delivered to the Company at locations other than the site may also be taken into
consideration if the Company furnishes satisfactory evidence that (1) it has acquired title to
such material; (2) the material is properly stored in a bonded warehouse, storage yard, or
similar suitable place as may be approved by the Contract Administrator; (3) the material is
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insured to cover its full value; and (4) the material will be used to perform this agreement.
Before any progress payment which includes delivered material is made, the Company shall
furnish such documentation as the Contract Administrator may require to ensure the
protection of the City's interest in such materials. The Company shall remain responsible for
such stored material notwithstanding the transfer of title to the City.
5.7 All material and work covered by progress payments made shall, at the time of
payment become the sole property of the City, but this shall not be construed as (1) relieving
the Company from the sole responsibility for all material and work upon which payments
have been made or the restoration of any damaged work; or, (2) waiving the right of the
City to require the fulfillment of all of the terms of the agreement. In the event the Work of the
Company has been damaged by other subcontractors, or persons other than employees of
the City in the course of their employment, the Company shall restore such damaged work
without cost to the City and to seek redress for its damage only from those who directly
caused it.
5.8 The City shall make the final payment due the Company under this agreement after;
(1) completion and final acceptance of all work; and (2) presentation of release of all claims
against the City arising by virtue of this agreement, other than claims, in stated amounts,
that the Company has specifically excepted from the operation of the release. Each such
exception shall embrace no more than one claim, the basis and scope of which shall be
clearly defined. The amounts for such excepted claims shall not be included in the request for
final payment. A release may also be required of the assignee if the Company's claim to
amounts payable under this agreement has been assigned.
5.9 Prior to making any payment, the Contract Administrator may require the Company to
furnish receipts or other evidence of payment from all persons performing work and
supplying material to the Company, if the Contract Administrator determines such
evidence is necessary to substantiate claimed costs.
5.10 The City shall not; (1) determine or adjust any claims for payment or disputes arising
there under between the Company and its subcontractors or material suppliers; or, (2)
withhold any moneys for the protection of the subcontractors or material suppliers. The
failure or refusal of the City to withhold moneys from the Company shall in no way
impair the obligations of any surety or sureties under any bonds furnished under this
agreement.
5.11 Notwithstanding the other provisions related to Payment and payment terms contained
herein, at the Owner's discretion, the Owner may enter into an Owner financing arrangement
whereby the Owner will pay to the Company $8,998.00 per month for sixty (60) months and
more specifically as follows:
(a) Of the $8,998.00 payment, $8,100.00 shall be applied as principal and $898.00 as
interest.
(b)There shall be no penalty or interest should the City elect to pre-pay any outstanding
balance.
(c) In the event the City pays off the balance, the only payment authorized in addition
to the principal agreed upon is the interest on previous invoiced amounts , and the
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Company is entitled to retain that interest as interest and it shall not be applied to
the principal ba|ance.
ARTICLE 6
CONTINGENCIES
6.1 The obligations of the City are subject to the following conditions:
(1) The ability of the City to carry out the terms of this Agreement in accordance with
the laws and Constitution of the State of Georgia.
(2) The timely performance by the Company of each and every covenant, agreement,
and obligation imposed upon the Company in this Agreement.
(3) The truth and accuracy as of the Date Hereof of each and every representation
made by the Company.
(4) This Agreement is expressly made subject to other laws affecting its subject matter.
In the event of any conflict between such laws and this Agreement, such laws shall take
precedence.
0.2 The obligations of the Company are subject to the following conditions:
(1)The timely performance by the City of each and every covenant, agreement, and
obligation imposed upon the City in this Agreement.
ARTICLE 7
NOTICES
7.1 All notices, demands or requests required or permitted to be given pursuant to this
Agreement shall be in writing and given or served either in person or by United States Mail,
postpaid, registered or certified with Return Receipt Requested, showing the name of the
recipient and the date of delivery. Notices shall be addressed to the party or parties identified
and at the address as set forth in the introductory paragraph of this Agreement, and the date
upon which such notice is delivered shall be deemed the effective date thereof. Either party
may, from time to time, by five (5) days' prior written notice to the other party, specify a
different agent or address to which notices can be delivered. Rejection or other refusal to
accept a notice or inability to deliver a notice because of a changed agent or address of which
no notice was given shall constitute receipt of the notice on the date when personal service is
attempted or the date of the postmark, if mailed.
ARTICLE 8
RIGHTS CUMULATIVE
8.1 Al} rights, powers, and privileges conferred hereunder shall be cumulative and not
restrictive of those given by law.
ARTICLE 9
NON-WAIVER
9.1 No failure of the City to exercise any right or power given to the City under this
agreement, or to insist upon strict compliance by the Company with the provisions of this
agreement, and no custom or practice of the City or the Company at variance with the terms
and conditions of this Agreement, shall constitute a waiver of the City's right to demand exact
and strict compliance with the terms and conditions of this Agreement.
ARTICLE 10
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CONTINUITY
10.1 Each of the provisions of this agreement shall be binding upon and inure to the benefit
and detriment of the Company and the City and the heirs, devisees, legatees, legal
representatives, successors and assigns of the Company and the City.
ARTICLE 11
CONTRACT MODIFICATIONS
11.1 (a) Only the Contract Administrator has authority to modify any term or condition of
this contract. Any contract modification shall be authorized in writing
(b) The Contract Administrator may modify the contract unilaterally (1) pucsuant to a
specific authorization stated in a contract clause (e.g., Changes); or (2) ' ad0ninistrative
matters which do not change the rights or responsibilities of the parties (e.g., change in the
City's
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signed by the Company and the Contract Administrator.
(c) When a proposed modification requires the approval of the Tybee Island City
Council prior to its issuance (e.g., a change order that exceeds the Contract Administrator's
approved threshold), such modification shall not be effective until the required approval is given
by the Tybee Island City Council.
ARTICLE 12
CHANGE ORDERS
12.1 (a) The Contract Administrator may, at any time, without notice to the sureties, by
written order designated or indicated to be a change order, make changes in the work within
the general scope of the contract including changes:
(1) In the specifications (including drawings and designs); and
(2) In the method or manner of performance of the work.
(b) Any other written order or oral order (which, as used in this paragraph (b), includes
direction, instruction, interpretation, or determination) from the Contract Administrator that
causes a change shall be treated as a change order under this clause; provided, that the
Company gives the Contract Administrator written notice stating (1) the date, circumstances
and source of the order and (2) that the Company regards the order as a change order.
(c) Except as provided in this clause, no order, statement or conduct of the Contract
Administrator shall be treated as a change under this clause or entitle the Company to an
equitable adjustment.
(d) If any change under this clause causes an increase or decrease in the Company's
cost of, or the time required for the performance of any part of the work under this Agreement,
whether or not changed by any such order, the Contract Administrator shall make an equitable
adjustment and modify the Agreement in writing. However, except for an adjustment based on
defective specifications, no proposal for any change under paragraph (b) above shall be allowed
for any costs incurred more than 30 days (5 days for oral orders) before the Company gives
written notice as required. In the case of defective specifications for which the City is
responsible, the equitable adjusl.iiient shall include any increased cost reasonably incurred by
the Company in attempting to comply with the defective specifications.
(e)The Company must assert its right to an adjustment under this clause within 30 days
after (1) receipt of a written change order under paragraph (a) of this clause, or (2) the
furnishing of a written notice under paragraph (b) of this clause, by submitting a written
statement describing the general nature and the amount of the proposal. If the facts justify it,
the Contract Administrator may extend the period for submission. The proposal may be included
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in the notice required under paragraph (b) above No proposal by the Company for an equitable
adjustment shall be allowed if asserted after fiDa| payment under this contract.
(f) The Company's written proposal for equitable adjustment shall be submitted in the
form of a lump sum proposal supported with an itemized breakdown of all increases and
decreases in the contract in at least the following details: (1) Direct Costs. Materials (list
individual items, the quantity and unit cost of each, and the aggregate cost); Transportation
and delivery costs associated with materials; Labor breakdowns by hours or unit costs
(identified with specific work to be performed); Construction equipment exclusively necessary
for the change; Costs of preparation and/ or revision to drawings or plans resulting from the
change; Worker's Compensation and Public Liability Insurance; Employment taxes under FICA
and FUTA; and, Bond Costs when size of change warrants revision; (2) Indirect Costs. Indirect
costs may include overhead, general and administrative expenses, and fringe benefits not
normally treated as direct costs; and (3) Profit. The amount of profit shall be negotiated and
may vary according to the nature, extent, and complexity of the work required by the change.
The Company shall not be allowed a profit on the profit received by any sVbcontractor.
Equitable adjustments for deleted work shall include a credit for profit and may include a credit
for indirect costs. On proposals covering both increases and decreases in the amount of the
contract, the application of indirect costs and profit shall be on the net-change in direct costs
for the Company or subcontractor performing the work.
(g) The Company shall include in the proposal its request for time extension (if any),
and shall include sufficient information and dates to demonstrate whether and to what extent
the change will delay the completion of the contract in its entirety.
(h) The Contract Administrator shall act on proposals within 30 days after their receipt,
or notify the Company of the date when such action will be taken.
(j) Except in an emergency endangering life or property, no change shall be made by
the Company without a prior order from the Contract Administrator.
ARTICLE 13
TIME OF THE ESSENCE
13.1 All time limits stated herein are of the essence of this Agreement.
ARTICLE 14
CAPTIONS
14.1 The brief headings or titles preceding each provision hereof are for purposes of
identification and convenience only and should be completely disregarded in construing this
Agreement.
ARTICLE 15
THIRD PARTY BENEFICIARIESMILZGORS
15.1 Although this personal retention of Company an independent
.
Company, the Company and the City agree that there will be other third party obligors
subcontractors performing work on the project. The Company, however, agrees to be
responsible for ensuring that all agreement terms are complied with, regardless of the entity
performing the actual work.
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ARTICLE 16
DRUG FREE WORK PLACE
16.1 It is the policy of the City of Tybee Island that its work place shall be a drug free
workplace in compliance with the Drug Free Work Place Act, 41 U.S.C.S. 701et.seq.
ARTICLE 17
APPLICABLE LAWS
17.1 The Company agrees that it and all of its subcontractors will comply with all applicable
legal requirements whether imposed by Local, State or Federal law and, further, will comply
with State"SAVE" and"E-Verify" requirements.
ARTICLE 18
JURISDICTION AND VENUE
18.1 The Company agrees that any civil action, arbitration or mediation of any dispute arising
under this Agreement shall take place only in Tybee Island or Savannah, Chatham County,
Georgia. City and Company further agree and stipulate to the jurisdiction and venue of the
United States District Court for the Southern District of Georgia, Savannah Division, the Superior
Court of Chatham County or the State Court of Chatham County over them and over any civil
action arising under this Agreement.
IN WITNESS WHEREOF, the Company and the City have caused these presents to be duly
signed, sealed and delivered on the day, month, and year first above written.
AMANO MCGANN, INC. CITY OF TYBEE ISLAND
By:
Name: Todd Townsend son Bue terman, Mayor
Titiag %lice ces: edr+, AvAit'qa-1 -244/5- Date
:50..Nurri 8124/5 Date
C rk of Council
APPROV,AS TO FOFM: r
/i)ate
9??L '44- - )
Edward M. Hughes, City ieritorney
Date
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My of Tybee Island
C3ty of Tybee Island
TERMS AND CONDITIONS
DEFINITIONS. As used herein, the following terms shall have the meanings set forth below, whether
or not capitalized.
(a) "Purchase Order"or"Order"means this purchase order.
(b) "Buyer"means The City of Tybee Island.
(c) "Seller"or"Vendor"means the party furnishing the supplies under this order.
(d) "Supplies" means what the Seller furnishes the Buyer under this order and includes with
limitation, the following; (1) the work; materials; articles; deliverable Items, items, data and
services, whether tangible or intangible or any combination thereof; and (2) what is leased or
licensed, pursuant to the lease(s) or license(s) signed by both the Buyer and the lessor or
licensor if attached to and made a �o of order.
this nmer.
(e) "Loss" means any or all the following: claims, liabilities, damages, losses, costs, or expenses
(including reasonable attorneys'fees and expenses and other legal costs).
ACCEPTANCE. This order constit tes an offer which shall become a binding contract upon the terms
and conditions herein set forth upon acceptance by Seller either by acknowledgement of this order or
commencement of performance. Buyer objects to any difference, conflicting or additional terms
proposed by Seller In the acceptance of this order, and no such terms shall be effective unless expressly
accepted by Buyer in writing. Each shipment received by Buyer from Seller shall be deemed to be only
upon the terms and conditions contained in this order, except by such written instrument modifying the
order, signed by Buyer, notwithstanding any terms and conditions that may be contained in any
acknowledgment, invoice, or other form issued by Seller and notwithstanding Buyer's act of accepting or
paying for any shipment, or similar act by Buyer.
PRICES. Seller represents that the prices, terms, warranties, and benefits contained in this order are
comparable to or better than those offered to any other customer of Seller for items which are the same
or substantially similar in both the characteristics of the community, quantity of units and actual scope of
work implemented. Buyer shall receive the benefit prospectively or retrospectively if Seller offers any
item or service included in this order to any other customer at a lower price, more favorable terms, more
favorable warranties,or more favorable benefits up to one year after completion of this order.
DELIVERY. Any delivery schedule made a part of this order is an important, material condition; time is
of the essence of the order. Unless otherwise agreed to in writing. Seller shall not make material
commitments or production arrangements in excess of the amount or In advance of the time necessary to
meet Buyer's delivery achedu|e It is Seller's responsibility to comply with this schedule, but not to
schedule. '
anticipate Buyer's requirements. In addition to any other rights or remedies, Buyer may cancel all or any
part of this order for Seller's failure to deliver in strict accordance with the delivery terms set forth herein.
Seller shall promptly notify Buyer of any anticipated delay in the delivery date and Buyer may require
Seller to ship by alternate means in order to expedite delivery. Any additional costs shall be paid by
Seller and Seller shall be liable for all resulting damages to Buyer occasioned by the delay. Delivery shall
not be deemed to be complete until the items have been received and accepted by Buyer. Advance and
excess shipments may at Buyer's option be rejected and returned to Seller at Seller's expense.
TRANSPORTATION. Except as otherwise provided on the face of this order, transportation charges on
equipment shall be f.o.b. destination, at Seller's sole cost and expense. Risk of loss from any casualty to
supplies ordered hereunder, regardless of cause, shall be Seller's responsibility until goods have been
delivered to Buyer's designated delivery post. No insurance or premium transportation costs beyond the
price listed in this order will be allowed unless authorized by Buyer in writing. If Seller does not comply
with Buyer's delivery schedule, Buyer may, in addition to any other rights that Buyer may have under this
Page 12 of 15
order, require delivery by fastest way, and charges resulting from the premium transportation must be
fully prepaid and absorbed by Seller.
WARRANTY. Seller warrants that all supplies delivered pursuant tothisorderahaU strictly conform to
the applicable specifications (including without limitation information or functional performance, material
content, size, appearance, response time, etc.), shall be free from all defects and workmanship in
materials including latent defects, shall be free from defects in design and suitable for their intended
purpose, and shall be free from all claims, encumbrances, and liens. This warranty shall survive
inspection, delivery and payments shall run to Buyer, Its successors, assigns and the users of the items
and shall not be deemed to be exclusive. Seller agrees to indemnify, defend and hold Buyer, Buyer's
employees, and those for whom Buyer may act as agent, harmless from all damages, including
consequential and incidental damages, incurred or sustained by Buyer by reason of any breach of any
warranty with respect to the supplies purchased. Buyer shall be promptly reimbursed for all expenses
incurred in the handling, inspection and return of defective items, and Seller shall bear the risk of loss on
all such Items. If any of the supplies are found at any time prior to acceptance to be defective in material
or workmanship, or otherwise not In conformity with the requirements of this order, Buyer(in addition to
any other rights which it may have under warranties or otherwise) may at its option (1) correct or have
corrected the nonconformity at Seller's expense, or (2) reject and return such supplies or other
deliverable items at Seller's expense, such supplies or other deliverable items not to be replaced without
suitable written authorization from Buyer.
CHANGES. Buyer may at any time request in writing changes to this order in the specifications, packing,
shipment, quantities, delivery schedules, and other matters. If any such change causes an Increase or
decrease in the costs of or the time required for performance, Seller shall immediately notify Buyer. Any
request for an equitable adjustment must be made in writing with 30 days from the date of the written
request for the change. No additional charge or change in the specifications, packing, shipment,
quantities, delivery schedules,and other matters will be allowed unless authorized by Buyer in writing.
TAXES. The Buyer, a municipality in the State of Georgia, is exempt from Georgia Sales Tax under the
Sales and Use Tax ID # 302 526 178. All sales and use tax due on materials purchased by the city for
installation by the seller under thIs contract are the responsibility of the contractor.
ASSIGNMENT. Neither this order nor any interest herein may be assigned, in whole or in part, by Seller
without the prior written consent of Buyer. Notwithstanding the above, Seller may assign any monies
due or to become due to him hereunder, provided that such assignment shall not be binding upon Buyer
until receipt of a copy of the assignment agreement is acknowledged and approved by Buyer in writing.
SUBCONTRACTING. Seller shall not enter into a subcontract for any part of this order outside of
sellers proposal, including completed or substantially completed items or major components thereof,
without Buyer's written consent. Nothing in this order shall be seen as prohibiting Seller's purchase of
standard commercial articles, raw materials, or other supplies specified in this order if these are typically
purchased by Seller in the normal course of business.
TERMINATION. Buyer may terminate or suspend performance under this order in whole or in part
from time to time by sending written notice to Seller. Upon receiving notice of such action by Buyer,
Seller shall immediately comply with Its terms and take all reasonable steps to avoid incurring any
additional costs under this order. Buyer's sole liability to Seller shall be for items completed and delivered
to Buyer in accordance with this order and for Seller's reasonable costs to the date of termination, such
costs being solely attributable to this order and not being recoverable from other sources.
INDEMNIFICATION. Seller agrees to indemnify, defend and hold Buyer, Buyer's employees, and those
for whom Buyer may act as agent harmless from (1) any and all claims and liabilities for injuries or death
of persons or damages to or destruction of property; (2)any other Loss caused by or resulting from the
Page 13 of 15
acts or omissions of Selle its agents, subcontractors suppliers or employees in the performance of this
order; (3)any Loss caused by or resulting from the supplies purchased under this order, (4)any intended
use of products or materials provided by Seller; (5) any defective products or materials provided by
Seller, including without limitation the use or disposal of hazardous and/or toxic materials, such materials
to include at minimum all materials recognized by the Environmental Protection Agency as hazardous; or
(6) any breach by Seller of any express or implied warranties. If Seller's work hereunder involves
operations by Seller's agents, subcontractors, suppliers or employees on Buyer's premises or any place
where Buyer conducts operations, Seller shall take all necessary precautions to prevent the occurrence of
any injury or damage to persons or property during the progress of such work. Further, Seller shall
indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as acent
harmless for any injuries occurring to Seller's agents, subcontractors, suppliers or employees and Seller
shall maintain public liability, property damage and employee's liability and compensation insurance
sufficient to protect Buyer from any claims under any applicable law, statute, or regulation.
MODIFICATION; WAIVER. No waiver or modification of this order shall be effective unless in writing
and signed by both of the parties hereto. Failure of either party to enforce Its rights under this order
shalT not constitute a waiver of such rights or any other rights.
ENTIRE AGREEMENT. This order is intended by the parties as a final expression of their agreement
and also as a complete and exclusive statement of the terms thereof, any prior or contemporaneous oral
or written agreements as to the same subject matter notwithstanding.
INVALIDITY. In the event that any provision of this order Is declared invalid, illegal, or otherwise
unenforceable by any tribunal or law, the remainder of the provisions shall not be affected thereby, and
each term and provision not declared invalid, illegal or unenforceable shall be valid and shall be enforced
to the fullest extent permitted by law.
DRUG FREE WORKPLACE. By accepting this order, the Seller certifies that he shall provide a drug free
workplace for his employees in accordance with the laws of the State of Georgia.
SPECIFICATIONS, PROPOSALS, BID DOCUMENTS. The documents which form the basis for this
order shall include the plans and specifications and bld documents as attached hereto, together with any
other documents so listed and enumerated, if any, and it is expressly understood that any special
conditions listed and attached hereto are specifically made a part of this contract.
APPLICABLE LAW. The provisions and performance of this purchase order shall be governed by the
laws of the State of Georgia and applicable federal law. Seller agrees to bring any and all actions relating
to this purchase order only in the state and federal courts located within Chatham County in the State of
Georgia.
APPROPRIATION. Notwithstanding, any other provision hereof, this agreement shall terminate at the
end of each calendar year without liability or obligation on the part of the city in any calendar year where
the City has not appropriated funds for the obligations hereunder for the next calendar year.
[.p,94- eo,c/ No 'Aye
Page 14 of 15
\` � t
EXHIBIT
41.00 Ili is
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RFP#2014-653
CITY OF TYBEE ISLAND
TYBEE ISLAND,GEORGIA
IS ISSUING THIS REQUEST FOR BID FOR THE FOLLOWING DESCRIBED HEREIN:
MULTI-SPACE PARKING METERS AND RELATED SOFTWARE
The City of Tybee Island is requesting bids for PAY AND DISPLAY PARKING METERS AND A
METER MANAGEMENT SYSTEM. Bidders shall offer services and materials which may be
upgraded with optional services and materials which may not be purchased at time of bid award.Bidder
shall specify in the bid the delivery schedule for the products and services from time of notification of
award of bid.
BIDS ARE TO BE RETURNED NO LATER THAN: OCTOBER 28,2014 AT 10:00AM
BIDS WILL BE OPENED ON OCTOBER 28,2014 AT 11:00AM AT CITY HALL.
ALL RESPONDENTS ARE INVITI:I)TO ATTEND.
A PREBID MEETING WILL BE HELD OCTOBER 14,2014 AT 10:30am
AT CITY HALL,403 BUTLER AVE,TYBEE ISLAND
The City is seeking a total bid package for service/materials equal to or exceeding specifications set forth on
the attached pages.Those not meeting these standards will be rejected.The attached material specifications
become and remain a part of this request for bid
All responses, inquiries, or correspondence relating to, or in reference to, this request for bids, and all
reports, charts, displays, schedules, exhibits and other documentation by the bidders shall become the
property of the City when received.The City retains the right to use any or all ideas presented in any bid to
the invitation to bid,whether amended or not. Selection or rejection of the bid does not affect this right.
Mail bid to: BID NUMBER 2014-653 PARKING METERS
MELISSA FREEMAN
403 BUTLER AVE
PO BOX 2749
TYBEE ISLAND,GA.31328
Inquiries or other need for clarification in this document should be submitted no later than
October 23,2014.
Page 1 of 13
Questions to: Diane Schleicher
912-472-5070
Cell(912)704-4963
Email: dschleicher @cityoftybee.org
METHOD OF AWARD: Contracts shall be awarded to the lowest, responsive, and responsible bidder.
Bidders must respond completely by filling in all applicable blanks. Bids are subject to the terms and
conditions of this Request for Bid.
Signature of bidder indicates that bidder understands and will comply with attached terms and conditions
and all other specifications made a part of this invitation for bid and any subsequent award or contract.All
terms, conditions and representations made in this invitation will become an integral part of the contract.
Nothing contained within this RFP is indicative of intent by the City of Tybee Island to reimburse
the bidder, in whole or in part, for any costs associated with preparation, submission, or
presentation of bids.
WAIVER: The City of Tybee Island reserves the right to reject,any or all bids received. The City reserves
the right to waive any variances from original bid specifications in cases where the variances are considered
to be in the best interest of the City.
I. Scope of Work
The City is seeking Proposals from qualified vendors to supply,deliver and install multi-
space parking meters and related software system. The tentative plan calls for installation
of up to 80 units by March 1S`,2015. Proposals shall include lease-to-own options,with
technological upgrades addressed,and-a separate line item for any ongoing monthly meter
costs,and a separate line item for removal and disposal of 78 Duncan MX meters located in
the City of Tybee Island
Minimum Qualifications to Propose
a. Minimum 5 years of experience manufacturing,installing and supporting multi-
space meters in the US.
b. Minimum of 3 comparably-sized or larger installations of similar projects,at
least one(1) of the projects must be pay and display.
c. Service technician and parts warehouse available within 24 hours.
d. Minimum 3 years experience and EMV certification.
e. Must have demonstrated 7-day patron and technical support line for
comparably-sized or larger communities.
f. Must provide evidence of both Payment Application(PA-DSS)compliance and
PCI-DSS Level 1 certifications,and be listed as a valid service provider for the
Visa Cardholder Information Security Program (CISP)and the MasterCard Site
Data Protection(SDP)programs.
Minimum Technical Specifications for Pay Stations
a. ADA compliant.
b. Equipped with 3G+wireless data modem and EMV-ready.
c. Straight-eject printer for receipts.
d. Purchase process must begin with insertion of credit card,debit card, or coins.
e. Vandal resistant,non-moveable,piezo-style buttons.
Page 2 of 13
f. Cabinet must be stainless steel and powder coated for graffiti resistance.
g. Meter shall be warranted to operate within a temperature range of-20 degrees to
+140 degrees Fahrenheit.
h. Meter shall use solar panel and rechargeable battery for ongoing power and
backup power;battery life to be 24-36 month or longer.
i. Allow pre-pay for visitors to pay for parking prior to the beginning of
enforcement hours.
j. Ability to operate in pay and display mode with no additional hardware or
upgrade costs to the City.
k. Must be wirelessly networked and connected to a web-based management
system,with meter fault notifications and payment status being sent real-time.
Management System
a. No additional software other and an Internet browser shall be required to access
the management system.
b. Allow for rate changes,time limits,and enforcement hours to be programmed
remotely through a web-based management system.
c. System shall provide reports to include financial,technical and administrative
functions.
II. Submission Requirements
A. All submissions must be accompanied by copies of the necessary licenses of the parties
making the proposals.
B. Bids and all required or requested supplemental materials in compliance with the
attached specifications shall be submitted to the above address. Supplemental materials will
not be accepted after the bids have been opened, unless requested by the City. All
responses, inquiries, or correspondence relating to, or in reference to, this request for bids,
and all reports, charts,displays,schedules,exhibits and other documentation by the bidders
shall become the property of the City when received. All bids submitted in response to this
invitation for bid shall become the property of the City. The City retains the right to use
any or all ideas presented in any bid to the invitation to bid, whether amended or not.
Selection or rejection of the bid does not affect this right
C.Required Information:
Please submit the following information in the order requested.
1. Name, address,phone number, fax number, and e-mail address of the person or film
submitting the proposal. Provide the name of the contact person and person authorized
to contract for the firm.
2. The proposer's qualifications to meet the City's objectives and perform tasks listed in
the proposal. This shall include the size of the firm, office location from which the
service is being performed and nature of staff and equipment to be employed. Job
descriptions and pay classifications of the proposer's positions and employees shall also
be included.
Page 3 of 13
Please include a bid sheet,W-9,vendor application,affidavit verifying status,and contractor affidavit
which can be found at the end of this request.
IV. Limitations
A. This Request does not commit the City to the award of a contract or to pay any
costs incurred in the preparation for a response to this Request.
B. The City may or may not require the prospective proposer to participate in
negotiations and to submit additional technical information or other revisions to
their Proposal as may result from the negotiations.
C. The City reserves the right to reject any or all Proposals, to waive informalities, to
request additional information, and to award a contract deemed most advantageous
for the City.
V. Minimum Requirements for a Proposer
A. Proposals shall be considered only from firms normally engaged in performing the
type of work specified with the Request for Proposal. In the determination of the
evidence of responsibility and ability to perform the required services by the
proposer, the representatives of the City shall determine whether the evidence of
responsibility and ability to perform is satisfactory. The representatives of the City
reserve the right to reject any or all proposals.
B. Previous experience in the performance of projects of a similar nature to ensure
timely and efficient completion.
C. The individual/firm warrants that he/she is fully qualified, with adequate personnel
and experience to undertake the services required within a reasonable time.
D. The proposer shall be an equal employment opportunity employer and shall adhere
to any applicable local,state, or federal affirmative action requirements. Proposer of
winning bid must be a registered contractor with the City of Tybee Island.
E. The proposer shall provide bonds which shall remain in effect for the full term of
the subsequent contract. Upon activation of the contract, the successful contractor
shall provide Performance and Payment Bonds.
VI. Criteria for Evaluation and Award
The successful Proposer will be selected based upon the best response offered to the City.
Proposers may be requested to give an oral presentation after submission of responses
should the City find it necessary to determine which is best received.
Evaluation Criteria: Submitted proposals will be evaluated and scored based upon the
following criteria:
Page 4 of 13
Criteria Points Assigned
Understanding of Proj ect 25
Ability to Meet Time Frame 15
Past Experience 35
Pricing 25
VII. Incurred Expenses
The City is not responsible for any expenses which proposers may incur in the preparation
and submittal of proposals requested by this RFP, including but not limited to, costs with
travel,accommodations, interviews,or presentation of proposals.
City of Tybee Island
TERMS AND CONDITIONS
DEFINITIONS. As used herein, the following terms shall have the meanings set forth below,
whether or not capitalized.
(a) "Purchase Order"or"Order"means this purchase order:
(b) "Buyer"means The City of Tybee Island.
(c) "Seller"or"Vendor"means the party furnishing the supplies under this order.
(d) "Supplies" means what the Seller furnishes the Buyer under this order and includes with
limitation, the following; (1) the work; materials; articles; deliverable items, items, data
and services, whether tangible or intangible or any combination thereof; and (2) what is
leased or licensed, pursuant to the lease(s) or license(s) signed by both the Buyer and the
lessor or licensor if attached to and made a part of this order.
(e) "Loss" means any or all the following: claims, liabilities, damages, losses, costs, or
expenses(including reasonable attorneys' fees and expenses and other legal costs).
ACCEPTANCE. This order constitutes an offer which shall become a binding contract upon the
terms and conditions herein set forth upon acceptance by Seller either by acknowledgement of this
order or commencement of performance. Buyer objects to any difference, conflicting or additional
terms proposed by Seller in the acceptance of this order, and no such terms shall be effective
unless expressly accepted by Buyer in writing. Each shipment received by Buyer from Seller shall
be deemed to be only upon the terms and conditions contained in this order, except by such written
instrument modifying the order, signed by Buyer, notwithstanding any terms and conditions that
may be contained in any acknowledgment, invoice, or other form issued by Seller and
notwithstanding Buyer's act of accepting or paying for any shipment,or similar act by Buyer.
PRICES. Seller represents that the prices,terms, warranties, and benefits contained in this order
are comparable to or better than those offered to any other customer of Seller for items which are
the same or substantially similar.Buyer shall receive the benefit prospectively or retrospectively if
Seller offers any item or service included in this order to any other customer at a lower price,more
favorable terms, more favorable warranties, or more favorable benefits up to one year after
completion of this order.
DELIVERY. Any delivery schedule made a part of this order is an important,material condition;
time is of the essence of the order. Unless otherwise agreed to in writing. Seller shall not make
material commitments or production arrangements in excess of the amount or in advance of the
time necessary to meet Buyer's delivery schedule. It is Seller's responsibility to comply with this
Page 5 of 13
schedule, but not to anticipate Buyer's requirements. In addition to any other rights or remedies,
Buyer may cancel all or any part of this order for Seller's failure to deliver in strict accordance
with the delivery terms set forth herein. Seller shall promptly notify Buyer of any anticipated delay
in the delivery date and Buyer may require Seller to ship by alternate means in order to expedite
delivery. Any additional costs shall be paid by Seller and Seller shall be liable for all resulting
damages to Buyer occasioned by the delay. Delivery shall not be deemed to be complete until the
items have been received and accepted by Buyer. Advance and excess shipments may at Buyer's
option be rejected and returned to Seller at Seller's expense.
TRANSPORTATION. Except as otherwise provided on the face of this order, transportation
charges on Supplies shall be f.o.b. destination, at Seller's sole cost and expense. Risk of loss from
any casualty to supplies ordered hereunder, regardless of cause, shall be Seller's responsibility
until goods have been delivered to Buyer's designated delivery post. No insurance or premium
transportation costs beyond the price listed in this order will be allowed unless authorized by
Buyer in writing. If Seller does not comply with Buyer's delivery schedule,Buyer may, in addition
to any other rights that Buyer may have under this order, require delivery by fastest way, and
charges resulting from the premium transportation must be fully prepaid and absorbed by Seller.
WARRANTY. Seller warrants that all supplies delivered pursuant to this order shall strictly
conform to the applicable specifications (including without limitation information or functional
performance, material content, size, appearance,response time, etc.),shall be free from all defects
and workmanship in materials including latent defects, shall be free from defects in design and
suitable for their intended purpose, and shall be free from all claims,encumbrances,and liens. This
warranty shall survive inspection, delivery and payments shall run to Buyer,its successors, assigns
and the users of the items and shall not be deemed to be exclusive. Seller agrees to indemnify,
defend and hold Buyer,Buyer's employees, and those for whom Buyer may act as agent,harmless
from all damages, including consequential and incidental damages,incurred or sustained by Buyer
by reason of any breach of any warranty with respect to the supplies purchased. Buyer shall be
promptly reimbursed for all expenses incurred in the handling,inspection and return of defective
items,and Seller shall bear the risk of loss on all such items.If any of the supplies are found at any
time prior to acceptance to be defective in material or workmanship, or otherwise not in
conformity with the requirements of this order,Buyer(in addition to any other rights which it may
have under warranties or otherwise) may at its option (I) correct or have corrected the
nonconformity at Seller's expense, or(2) reject and return such supplies or other deliverable items
at Seller's expense, such supplies or other deliverable items not to be replaced without suitable
written authorization from Buyer.
CHANGES. Buyer may at any time request in writing changes to this order in the specifications,
packing,shipment, quantities, delivery schedules, and other matters. If any such change causes an
increase or decrease in the costs of or the time required for performance, Seller shall immediately
notify Buyer. Any request for an equitable adjustment must be made in writing with 30 days from
the date of the written request for the change.No additional charge or change in the specifications,
packing, shipment, quantities, delivery schedules, and other matters will be allowed unless
authorized by Buyer in writing.
TAXES. The Buyer, a municipality in the State of Georgia, is exempt from Georgia Sales Tax
under the Sales and Use Tax ID # 302 526 178. All sales and use tax due on materials purchased
by the city for installation by the seller under this contract are the responsibility of the contractor.
Page 6 of 13
ASSIGNMENT.Neither this order nor any interest herein may be assigned,in whole or in part,by
Seller without the prior written consent of Buyer. Notwithstanding the above, Seller may assign
any monies due or to become due to him hereunder, provided that such assignment shall not be
binding upon Buyer until receipt of a copy of the assignment agreement is acknowledged and
approved by Buyer in writing.
SUBCONTRACTING. Seller shall not enter into a subcontract for any part of this order,
including completed or substantially completed items or major components thereof, without
Buyer's written consent. Nothing in this order shall be seen as prohibiting Seller's purchase of
standard commercial articles, raw materials, or other supplies specified in this order if these are
typically purchased by Seller in the normal course of business.
TERMINATION. Buyer may terminate or suspend performance under this order in whole or in
part from time to time by sending written notice to Seller. Upon receiving notice of such action by
Buyer, Seller shall immediately comply with its terms and take all reasonable steps to avoid
incurring any additional costs under this order. Buyer's sole liability to Seller shall be for items
completed and delivered to Buyer in accordance with this order and for Seller's reasonable costs to
the date of termination, such costs being solely attributable to this order and not being recoverable
from other sources.
INDEMNIFICATION. Seller agrees to indemnify, defend and hold Buyer, Buyer's employees,
and those for whom Buyer may act as agent harmless from(1)any and all claims and liabilities for
injuries or death of persons or damages to or destruction of property; (2) any other Loss caused by
or resulting from the acts or omissions of Seller, its agents, subcontractors, suppliers or employees
in the performance of this order•, (3) any Loss caused by or resulting from the supplies purchased
under this order,(4)any intended use of products or materials provided by Seller;(5)any defective
products or materials provided by Seller, including without limitation the use or disposal of
hazardous and/or toxic materials, such materials to include at minimum all materials recognized by
the Environmental Protection Agency as hazardous; or (6) any breach by Seller of any express or
implied warranties. If Seller's work hereunder involves operations by Seller's agents,
subcontractors, suppliers or employees on Buyer's premises or any place where Buyer conducts
operations, Seller shall take all necessary precautions to prevent the occurrence of any injury or
damage to persons or property during the progress of such work. Further, Seller shall indemnify,
defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent harmless
for any injuries occurring to Seller's agents, subcontractors, suppliers or employees and Seller
shall maintain public liability, property damage and employee's liability and compensation
insurance sufficient to protect Buyer from any claims under any applicable law, statute, or
regulation.
MODIFICATION; WAIVER. No waiver or modification of this order shall be effective unless
in writing and signed by both of the parties hereto.Failure of either party to enforce its rights under
this order shall not constitute a waiver of such rights or any other rights.
ENTIRE AGREEMENT. This order is intended by the parties as a final expression of their
agreement and also as a complete and exclusive statement of the terms thereof, any prior or
contemporaneous oral or written agreements as to the same subject matter notwithstanding.
INVALIDITY. In the event that any provision of this order is declared invalid, illegal, or
otherwise unenforceable by any tribunal or law, the remainder of the provisions shall not be
Page 7 of 13
" 4
affected thereby, and each term and provision not declared invalid, illegal or unenforceable shall
be valid and shall be enforced to the fullest extent permitted by law.
DRUG FREE WORKPLACE. By accepting this order,the Seller certifies that he shall provide a
drug free workplace for his employees in accordance with the laws of the State of Georgia.
SPECIFICATIONS, PROPOSALS, BID DOCUMENTS. The documents which form the basis
for this order shall include the plans and specifications and bid documents as attached hereto,
together with any other documents so listed and enumerated, if any, and it is expressly understood
that any special conditions listed and attached hereto are specifically made a part of this contract.
APPLICABLE LAW. The provisions and performance of this purchase order shall be governed
by the laws of the State of Georgia and applicable federal law. Seller agrees to bring any and all
actions relating to this purchase order only in the state and federal courts located within Chatham
County in the State of Georgia.
APPROPRIATION.Notwithstanding, any other provision hereof, this agreement shall terminate
at the end of each calendar year without liability or obligation on the part of the city in any
calendar year where the City has not appropriated funds for the obligations hereunder for the next
calendar year.
PROTEST POLICY Any offeror who is aggrieved in connection with a solicitation or award of a
contract may protest to the Purchasing Agent.The protest shall be made to the purchasing office
having responsibility for initiating the solicitation. The protest must be submitted in writing within
7 calendar days after knowledge of the facts and occurrences giving rise to the protest.The protest
shall: include the name and address of the protestant;include the solicitation number, contain a
statement of the grounds for protest;and specify the ruling requested from the purchasing office.
Awards will be held at bay until the protests are resolved.
PAYMENT The bidder shall specify terms of payment.The City of Tybee IsIand's preferred method of
payment is by purchasing credit card.
INSURANCE REQUIREMENTS Contractor shall provide a Certificate of Insurance naming the
City of Tybee Island as also insured,a 30 day cancellation notice,indicating the following
minimum coverage:
Comprehensive General Liability $2,000,000.00
Automobile Public Liability $2,000,000.00
Workman's Compensation Insurance equal to the statutory requirements.
TAXES The City of Tybee Island,Georgia is not subject to any State or Federal taxes.Documentation will
be provided with the invoice at the time of payment,if requested.
DELIVERY: F.O.B.DESTINATION 403 Butler Ave,Tybee Island,Georgia 31328 unless otherwise
stated.
TERIVIINATION OF CONTRACT The City reserves the right to terminate the contract for reasons of
violations by the successful bidder of any term or condition of the contract by giving thirty(30)days
written notice,unless otherwise stated herein,stating the reasons therefore and giving the party ample time
Page 8 of 13
to remedy the deficiency.
Page 9 of 13
QUOTATION SHEET
A. Description:
TOTAL.COST: $
Quotation Expiration date:
Pate 10 of 13
Form 1■ Request for Taxpayer Give form to the
(Rev.October 2004) Identification Number and Certification requester.Do not
Deportment of theTunelxy send to the IRS.
Internet Revenue Service
ry Name(as reported on your Income tax return)
m
0. Businono name,If different from above
0
as Individuals r°'l Exempt from backup
� Check appropriate box: ❑ Cole proprietor ❑ Corporation ❑ Partnership LI Other► ❑withholding
o Address(number,street,and apt.or suite no.) Requeotefo name and addreco(optional)
• c
City,state.and ZIP code
rn List account number(o)hero(optional)
do
Part I Taxpayer Identification Number(TIN)
Enter your TiN in the appropriate box.The TIN provided must match the name given on Line 1 to avoid social security number
backup withholding.For individuals,this is your social security number(SSN).However,for a resident I I -E I 4 i
alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other entities,it Is
your employer Identification number(EIN).if you do not have a number,see How to get a TIN on page 3. or
Note.if the account is in more than one name,see the chart on page 4 for guidelines on whose number Employer Identification number
to e n t e r. It 1 1 1 1 1 1
Part II Certification
Under penalties of perjury,I certify that:
1. The number shown on this form Is my correct taxpayer Identification number(or I am waiting for a number to be Issued to me),and
2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal
Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has
notified me that I am no longer subject to backup withholding,and
3. I am a U.S.person(including a U.S.resident alien).
Certification instructions.You must cross out item 2 above If you have been notified by the IRS that you are currently subject to backup
withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.
For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement
arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the Certification,but you must
provide your correct TIN.(See the instructions on page 4)
Sign signature of
Here U.S.person Is Date IS
City of Tybee Island,PO Box 2749,Tybee Island, GA 31328
912-786-4573 1 (fax)912786-9465
What products/services do you provide to the City of Tybee Island:
To whom shall we direct the Purchase Order?
Sales Contact: Email:
Phone# Fax#
Location:
To whom shall we direct Payment?
A/R Contact: Email:
Phone# Fax#
Remittance Address:
Our terms are Net 30.
• f
Page 11 of 13
+fi !l
41, ,,,,,.:;
Affidavit Verifying Status
for City Public Benefit Application
By executing this affidavit under oath, as an applicant for a City of Tybee Island, Georgia, Business License or
Occupation Tax Certificate,Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O.C.G.A.
Section 50-36-1,1 am stating the following with respect to my application of a City of Tybee Island:
• Business License or Occupational Tax Certificate,
• Alcohol License,
(circle all that apply)
• Taxi Permit,
• Contract
• Other public benefit
for (printed name of natural person applying on
behalf of individual, business, corporation,partnership or other private entiit)).
1) 1 and a United States citizen.
OR
2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-
immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully
present in the United States.
In making the above representation under oath, I understand that any person who knowingly and willfully makes a
false,fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section
16-10-20 of the Official Code of Georgia.
Signature of Applicant
Date
Printed Name
*Alien Registration Number for Non-citizens
SUBSCRIBED AND SWORN BEFORE ME ON THIS
THE DAY OF 20
Notary Public
My Commission Expires:
Note:O.C.G.A. §50-36-1(0(2)requires that aliens wider the federal Immigration and Nationality Act, Title 8 U.S.C.,
as amended,provide their alien registration number. Because legal permanent residents are included in the federal
definition of"alien'', legal permanent residents must also provide there alien registration number: Quaked aliens
that do not have an alien registration number may supply another ident jing number below:
Page 12 of13
CONTRACTOR AFFIDAVIT AND AGREEMENT
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A 13-10-91,
stating affirmatively that the individual,firm,or corporation which is contracting with(State Recipient/Sub-
recipient), under the Community HOME Investment Program (CHIP), has registered with and is
participating in a federal work authorization program* [any of the electronic verification of work
authorization programs operated by the United States Department of Homeland Security or any equivalent
federal work authorization program operated by the Department of Homeland Security to verify information
of newly hired employees,pursuant to the Immigration Reform and Control Act of 1986 (IRCA),P.L. 99-
603],in accordance with the applicability provisions and deadlines established in O.C.G.A 13-10-91.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection
with the physical performance of services pursuant to this CHIP-funded contract with(State Recipient/Sub-
recipient),contractor will secure from such subcontractor(s)similar verification of compliance with O.C.G.
A. 13-10-91 on Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form.
Contractor further agrees to maintain records of such compliance and provide a copy of each such
verification to the (State Recipient/Sub-recipient) at time the subcontractor(s) is retained to perform such
service.
Federal Work Authorization User Identification Number
Date of Authorization
Authorized Officer or Agent of Contractor
Name of Project
Name of Public Employer
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on 20 in (city) (state)
Signature of Authorized Officer or Agent
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
DAY OF ,20
Notary Public:
My Commission Expires:
Page 13 of 13
\\ k i
EXHIBIT.
z,
cc:f I 0
- +r:r,c1O -
AMANO MSM
powered by IMIETRIC
RFP#2014-653
CITY OF TYBEE ISLAND TYBEE ISLAND,GEORGIA
OCTOBER 28,2014 AT 10:00AM
Mail bid to: BID NUMBER 2014-653 PARKING METERS
MELISSA FREEMAN
403 BUTLER AVE PO BOX 2749 TYBEE ISLAND,GA. 31328
Submitted by
Amano McGann GA
Todd Townsend Vice President, Municipal
2915 Courtyards Drive Suite B Norcross,GA 30071
Cell:615-636-3456
AMANO MSM
powered by FIETRIC
AMANO MSM
powered by METRIC
Executive Summary
Amano McGann Inc. (AMI) is pleased to provide you with our qualifications and products
proposal to furnish and install Amano's MSM the Elite LS Paystations. Amano has designed a
parking meter for ease of use for the day-to-day city parker with powerful management tools for
the city staff to monitor revenue and activity. Amano provides the most advanced and proven
parking equipment technology available in the industry, all installed and supported by our Local
Service Technicians. This combination will result in maximum parker satisfaction and
improvements throughout the city that will be heralded throughout the US!
The Amano Elite Large Screen (LS) Multi-Space Meter (MSM) Solution powered by Metric
offers an enhanced high resolution, large screen display. The centered display has four
customizable LED lit soft keys prompting the user for an intuitive user experience. The
seamless integration of MSM and OPUSuite®improves revenue collection and streamlines audit
trails for.a comprehensive view of business operations.
The Elite LS MSM Solution provides a variety of options including Pay & Display, Pay-by-Space
and Pay-by-Plate. Patrons enjoy the convenience of paying by phone, cash, credit, contactless
credit card, debit, city card, or contactless smart card —with instructions from an easy to read
screen. Operators gain superior audit control with consolidated reporting, transaction details,
statistical data, and rate management.
LS Multi-Space Parking Meter
The Elite LS is our newest Multi-Space Meter offering cutting edge features and enhanced value
for users and the city/municipality.
Cutting Edge Features
• User is guided by step-by-step instructions on the 5.7" mono or color QVGA high-
resolution display
• LED lights throughout the fascia of the unit and at customer interaction points
• Optional dual printer is an industry first
• 11" (16:9) advertising screen for local merchants, city, or information messages
• Enforcement integration
• Pay and/or add time at any machine in the area
• Real-time clock on face of meter
AMANOMSM
powered by IPIETRIC
Customer Conveniences
• Payment by coins, bills, credit or debit card, phone, city card or contactless
• Full Alpha/Numeric Keypad for Pay-by-Plate
• LED lights throughout face of meter for increased visibility
• Pay by Cell integration-offering full integration to the city's requirements
• Citation payment at meter
City Staff Benefits
• Real-time status and operator alerts
• Integration with Google Earth and Google Maps
• Largest coin canister—4,800 coin capacity
• Largest bill vault-$1,000 note capacity
• E-locks for the ultimate in security with separate maintenance and cash
compartments
• Maintenance and alarm alerts in real time
• Electronic coin shutter to prevent vandalism and water ingress
• Water management design
• Vault and locking door-more resistant to drilling due to armor plating
• Test token — program up to three service functions to allow maintenance or
enforcement staff to perform routine maintenance without opening the door or
requiring keys
Relevant Experience
Superior Local Service
Amano McGann's office is the regional service organization partner on this project to provide
technical support, project management, and maintain valuable spare parts. Being "right in your
backyard" results in prompt response times and our local warehouse is stocked with needed
replacement parts.
Our repeat clients choose Amano McGann Inc. because they have found that the capabilities of
our service team ensure the highest percentage of system up-time. Our branch offices and
distribution partners are dedicated to providing service for all of our accounts. No other parking
control system provider is solely dedicated to servicing and maintaining your parking equipment
like Amano can.
We employ experienced Service Technicians around the country, including some that have
been with the company for more than 20 years. Additionally, our Service Technicians are
supported by a national network of Technical Support Associates. Our support staff has a
combined level of experience in the parking industry that exceeds 25 years.
AMANO MSM
powered by PIETRIC
Key Differentiators
Amano brings several key differentiators the most significant being local expertise in managing
and deploying Multi-Space Meters. Our VP of Municipal Markets is located in GA and has
implemented parking meter upgrades and installations to a multitude of cities including Tybee
Island, GA and several other East Coast Cities; New York, NY, Boston, MA, Miami, FL,
Charlotte, NC, Washington, DC, Atlanta, GA, Wilmington, NC, Mobile, AL, Toledo, OH and
others. This consultant type of resource is provided at no additional expense.
We understand the complexities or more importantly the specialization required for
cities/municipalities and how to coordinate and implement to your unique schedules and
requirements. Decades of experience of our team members in various facets of the parking
industry provides you with the expertise for the successful installation and cohesive launching of
your parking technology improvements. We are confident that if given the opportunity, we will
provide you with a system and supporting services that will exceed your expectations.
We look forward to the possibility of becoming a Partner with the City of Tybee Island.
Sincerely,
Todd Townsend
Vice President- Municipal
Amano McGann, Inc.
615-636-3456 Mobile
AMANOMSM
powered by METRIC
C
C. Required Information:
Please submit the following information in the order requested.
1. Name, address, phone number, fax number, and e-mail address of the person or firm
submitting the proposal. Provide the name of the contact person and person authorized
to contract for the firm.
Todd Townsend
Vice President, Municipal
AMANO McGANN, INC.
2915 Courtyards Drive Suite B
Norcross, GA 30071
Cell: 615-636-3456
todd.townsend(camanomcgann.com
AMANO MSM
powered by METRIC
Please include a bid sheet, W-9, vendor application, affidavit verifying status, and contractor
affidavit which can be found at the end of this request.
1
1
2. The proposer's qualifications to meet the City's objectives and perform tasks listed in
the proposal. This shall include the size of the firm, office location from which the
service is being performed and nature of staff and equipment to be employed. Job
descriptions and pay classifications of the proposer's positions and employees shall also
be included.
Minimum Qualifications to Propose
Amano McGann and the Metric MSM Meet and Agree to all specification's and Requirements
a. Minimum 5 years of experience manufacturing, installing and supporting multi-space meters in the
US.
Amano and Metric have over 15 years'experience with manufacturing,installing and supporting multi-
space meters in the US.
Metric has company roots dating back to 1878.With an installed base of more than 70,000 machines in
over 45 countries,Metric's multi-space parking systems control more than one million car parking
spaces. Metric first became involved in the multi-space parking control equipment business in 1965
when we developed our first pay-and-display machine.Metric also developed its first pay-by-space
system in 1985. A philosophy of direct involvement in the markets that we serve has enabled our
customers to benefit from dealing directly with the equipment manufacturer.The Metric, Inc. US
facilities are based in Mount Laurel,New Jersey.This facility consists of a 15,000 square foot warehouse
complete with equipment and spare parts to support our US clients. In addition our facility provides for
service,training,and software development applications for the US market.
Amano McGann,Inc.is a subsidiary of Arnano USA Holdings, Inc. (AUH) of the Amano Group and
receives the support of a worldwide organization in excess of$700 million in annual revenues and 2,900
employees worldwide. Amano McGann is a world leader in the manufacturing and distribution of
hardware and software solutions for the parking industry. Since Amano's incorporation in 1982,they
have become one of the largest teams of software engineers,system analysts,technical writers, and
support specialists. They have over 4,000 installations worldwide.Amano McGann is a distributor
partner and service provider for Metric Parking for the Pay and Display, Pay-by-Space and Pay-by-
License Plate MSM equipment. Amano McGann has factory trained technicians to provide preventive
maintenance and various service agreements. We service what we sell.
Amano McGann's Capabilities Include:
Installation and maintenance of Parking Access and Revenue Control Systems
Installation and maintenance of Pay and Display, Pay-by-Space and Pay-by-License Plate systems
Turnkey installation of equipment
Preventive Maintenance of various parking equipment
Metric is a world leader in on-and off-street parking solutions. Metric is a wholly-owned subsidiary of
Hoft&Wessel AG,a publically traded company,located in Hannover,Germany and specializes in the
development,manufacture and distribution of technology-based solutions.On the average every year
10%of the financial turnover flows into the research and development field. A good third of the 500
employees is working in the field of research and development and engineering in multi-space meter
technology,transit and retail.
3
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b. Minimum of 3 comparably-sized or larger installations of similar projects,at least one(1)of the
projects must be pay and display.
The City of Madison Department of Transportation&Parking Utility
Tom Woznick
Madison Municipal Building Madison,WI 53701
608-267-1158
Email:TWoznick @cityofmadison.com
100 Meters installed from 20
Madison presently has 100 spay stations on street with installation starting in February 2010 and
finishing in 2012.They accept coins,cards,tokens.
The City of Hoboken Department of Transportation&Parking
John Morgan
101 First Street Hoboken, NJ 07030
(201)931-6506
Email:jmorgan @hobokennj.org
The City of Hoboken has installed 160 Metric solar pay stations throughout the City. Installation started
in September 2010 through 2013.They accept coins,cards,bills,and smart cards.
The Philadelphia Parking Authority
Mr.Jeff Fisher
Parking Meter Operations Manager
Philadelphia Parking Authority The Lits Building 701 Market Street Philadelphia, PA 19106
jfisher@philapark.org
The Philadelphia Parking Authority has installed over 1,022 Metric solar pay stations on the streets of
downtown Philadelphia,the meters accept payment using coins, bills,credit cards, PPA smartcards, and
contactless cards.They have been a customer for over four years. Installations started in July 2009
through 2012,
c.Service technician and parts warehouse available within 24 hours.
Office Overview
Amano McGann delivers superior local service through our existing and long standing local presence.
Repeat clients choose us because they have found that the capabilities of the Atlanta team ensure the
highest percentage of system up-time. No other parking control system provider in the greater Atlanta
area can match our employee resources.While several competitors have left the market in recent years,
we continue to grow.We have increased our number of employees in the last 2 years by adding a
sales/account representative and creating new positions to include Project and Technical Services
Managers. In terms of ensuring that a local service organization will be available to provide on-going
service throughout the lifespan of the new system—Amano McGann is the least risk choice.
• 35+years of company experience installing/servicing parking control systems in Atlanta
•Typical service call response time between 1 and 3 hours
• Factory-direct support
• Branch to headquarters relationship with software developers
•All service technicians are Amano Cincinnati factory trained and certified
• Local office/warehouse stocked with replacement parts
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Amano McGann's Atlanta office/warehouse
d. Minimum 3 years experience and EMV certification.
Metric UK has demonstrated EMV experience in the UK market and with Credit Call the gateway
provider Tybee will be utilizing as their gateway for credit card payments.
e. Must have demonstrated 7-day patron and technical support line for comparably-sized or larger
communities.
Agreed,Amano and Carolina Time will provide local support for this contract,
Company Information
Carolina Time and Parking Group was founded in 1959 in Charlotte, North Carolina. Through
exceptional growth of product lines and services,Carolina Time has established itself as a leader in sales
and service of Amano McGann Parking/Revenue Control Solutions.Our solutions have been
successfully installed in municipalities,airports, hospitals, hotels, manufacturers,universities and
throughout the Southeast. All of our systems are configured to satisfy our customers'required
solutions,which helps to maximize operational performance and minimize downtime.
We employ factory certified technicians to install and service our line of products.This allows us to
provide superior support and service for the life of the systems we install. We offer on-site support to
be able to respond with hands-on service when required and have qualified support representatives
available 24/7 to discuss and respond to service issues. Carolina Time's history of fulfilling our service
commitments has always been a major advantage to our clients throughout the Southeast.
Carolina Time's corporate headquarter is located in Charlotte,North Carolina,We maintain offices in
Savannah,GA,Greensboro, NC,Charlotte, NC,,Greenville,SC,Columbia,SC,Charleston,SC, Myrtle
Beach,and Virginia Beach,VA,and employ over 50 employees including 22 technicians. The Tybee
Island Multi-Space Parking Meters and Related Software project will be serviced by both the local
Savannah and Charleston offices and our Amano McGann certified technicians from our Charlotte HQ
office offices.
Carolina Time&Parking Group, Project Team
We have established a team of professionals who have the appropriate experience and expertise to
perform the system installation for the Tybee Island Multi-Space Parking Meters and Related Software
Project and who have worked on similar installations in the recent past.The project team will also be
responsible for service and support throughout the lifetime of the parking control system. The role of
each team member is described below.
Clint Joy—Vice President Operations
Clint has over 20 years of experience working in the parking and transportation industry and will oversee
the entire project team and the overall performance for the Tybee Island Multi-Space Parking Meters
and Related Software Project.Clint began his parking career as a cashier for the State of Colorado in
1991 and through the years was promoted numerous times and ultimately became the Transportation
Manager for the Auraria Campus in Denver,Colorado. As the Tr nsportation Manager at Auraria,Clint
was responsible for the oversight of all transportation and parking operations on a campus that that
included numerous multi-space and single space meters. Prior to joining Carolina Time, Clint was a
Senior Vice President for Standard Parking with responsibility of over 30 airports and 2000 employees in
the western U.S. In his 14 years with Standard Parking,Clint served many roles including Senior
Manager and Regional Vice President. During his tenure at Standard Parking Clint had direct
responsibility for the installation,maintenance and operation of metered operations that included the
City of Great Falls, Montana,the City of Palm Springs and beach operations from San Diego to Marin
County in Southern California. As Vice President of Operations,Clint was in a position of authorizing the
purchase and use of nearly every parking revenue control system manufacturer in the industry. We are
fortunate that his new role with th Carolina Time&Pa rkin�Group affords him the opportunity to work
with Amano McGann, his preferred RCS solution. He is extremely knowledgeable of its applications and
strengths.
Aaron Davis, Project Manager.Aaron has the overall responsibility for the successful planning and
execution of the project. This includes deployment and management of technical services personnel
throughout the installation. Aaron schedules equipment delivery and installation,coordinates with the
Project Coordinator and Technicians, and performs end-user training sessions. Responsibilities also
include installation, programming,training, and support of Amano McGann facility managament
software Aaron's role as a Corporate Project Manager insures all projects are installed to the highest of
standards his experience in both local and regional markets allows for consistent project approach for
ease of service and enhanced operations, he is proficient in Microsoft operating systems, IP Networking
hardware and software and proficient in Microsoft Project. Aaron has the overall responsibility for the
successful planning and execution of the project. This includes deployment and management of
technical services personnel throughout the installation. Aaron schedules equipment delivery and
installation,coordinates with the Project Coordinator and Technicians,and performs end-user training
sessions. Responsibilities also include installation, programming,training,and support of Amano
McGann facility management software.
Vince Jacoby,General Manager,Vince has been with Carolina Time&Parking Group for 12 years and is
responsible for the daily operations of our Savannah locations.Vince oversees more than 40 parking and
access control systems in Savannah and surrounding areas.Vince will oversee and be involved in all
aspects of the installation for the Tybee Island Multi-Space Parking Meters and Related Software Project
including project Installation,project management,service and support.Vince is factory certified by
Amano McGann and has completed training programs in revenue control equipment and software
applications.
Chris Nagle, IT Director&Software Support,Chris has 20 Years Parking Industry and directs all facets of
IT infrastructure, planning,development,installation,support,maintenance,budgeting, procurement,
and vendor coordination.Chris's certifications include Cisco, Microsoft,VMware,Magnetic Automation
and Amano McGann, MCSE-Server Infrastructure 2012(finalizing),MCP, Net+,A+,Security+,VCP and
CCNA.Chris has extensive experience with the following hardware products,Cisco and HP Switches,
Cisco and Adtran Routers.Dell, HP, IBM Blade and rack servers.WLAN devices(various manufactures).
SonicWall NSA firewall.IP Telephony.Chris also has extensive experience with the following software
products,All Microsoft OS(server/desktop)since Windows NT 3.5,VMware Vsphere 5.5,Windows 2012
Hyper-V, MS-SQL, MS-Access,Active Directory,Amano McGann Iparc, Dell OpenManage,MS System
Center,VNC,All versions of MS Office.Also with LAN/WAN network design and administration,
virtualization technologies and Active Directory implementation.Chris coordinates installations with all
clients IT departments.
Frank Claud,General Manager Charleston,SC., Frank has been with Carolina Time& Parking Controls
for 37 years and has been involved with all aspects of parking payment systems,from the planning and
designing full systems to the implementation. Frank takes pride in providing complete functioning and
reliable parking revenue control systems for his customers. Frank oversees our Charleston,SC branch,
which is a fully stocked office that includes a staff of five service technicians and office support
personnel.The Charleston office offers an additional layer of support to compliment the Savannah office
for the Tybee Island project.
Kyle Micko,Lead Technician,Charleston,SC. Kyle has been with Carolina Time&Parking Controls for 8
years and has been involved with all aspects of the installation,programming, initialization and training
of PARCS,ACS,multi-space payment systems.
Lisa Balkunas-Kelly,Account Executive,Special Projects. Lisa will be the liaison for Carolina Time&
Parking Group with Amano McGann for this project. Lisa has over 16 years of experience working in the
transportation industry and will be responsible for the overall performance and contract compliance for
Carolina Time& Parking Group for the Multi-Space Parking Meters and Related Software Project at
Tybee Island,Georgia.
f. Must provide evidence of both Payment Application (PA-DSS)compliance and PCI-DSS Level 1
certifications,and be listed as a valid service provider for the Visa Cardholder Information Security
Program (CISP)and the MasterCard Site Data Protection(SDP) programs.
Company Validation Notes Deployment Notes Revalidation Date Expiry Date
Validated by PA-QSA
Metric Group Ltd Metric Payment Application
Version#:3.0.0 App Type:POS Kiosk Target Market: Parking Operators Reference#:14-07.00479.002
Tested Platforms/Operating Systems: Nucleus Plus RTOS Service Pack/Build/Version: Version 1.14.2
Validated According to PA-DSS(PA-DSS v2.0) Acceptable for New Deployments 14 May 2012 28
Oct 2016 Foregenix
Link to PCI Standards Metric Certification
https://www.pcisecuritystandards.org/approved companies providers/validated payment application
s.php?agree=true
7
Minimum Technical Specifications for Pay Stations
Amano McGann and the Metric MSM Meet and Agree to all specification's and Requirements
a.ADA compliant.
The pay station shall meet ADA standards for front and side reach as well as height above ground for
lowest access and highest access.
b. Equipped with 3G-i-wireless data modem and EMV-ready.
3G GPRS or 3G CDMA for either the ATT or Verizon networks and EMV-Ready
c.Straight-eject printer for receipts.
Industry unique Dual Printer Option means an unprecedented 8,000 ticket capacity! Alternative ticket
stocks,enhances visual enforcement-Use for Special event rates
d. Purchase process must begin with insertion of credit card,debit card,or coins.
Agreed, user can initiate transaction with payment first in Pay and Display mode
e.Vandal resistant, non-moveable, piezo-style buttons.
The ELITE LS is outfitted with a military grade,tactile feel mechanical keypad.When the mechanical key
is depressed an option is available for audible feedback.The visible indication of a key entry is on the
large display whenever a key is pressed for space or license plate entry.The ELITE LS is outfitted with
40-way keypads.
Softkeys
As part of the display(QVGA Monochrome or QVGA Color)the ELITE LS is equipped with four(4)
softkeys that are a II programmable from Tybee's perspective.These keys can be used for"max" pay,
incremental pay,event Rates,etc.A softkey is also used to select language type.With the display a large
red cancel button and a large green select(approve/receipt/next) button are included.
pLME EMU'
SPACE N8U8[P.
Programmable
, ,. ,.` � Soft Keys
..
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Cancel Cancel -°-
, -
Red
Green Print/
1111[ Accept/Next
& | J �
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f.Cabinet must be stainless steel and powder coated for graffiti resistance.
HOUSING
Height:73.54"(186.8 cm)Width:15.75"(40.0 cm) Depth:11.81"(30.0 cm)Weight:Approximately 215
lbs.(97.6 kg)
Construction:Welded reinforced stainless steel with hardened sections of composite security materials,
powder coated paint with a 10 year warranty.
g. Meter shall be warranted to operate within a temperature range of-20 degrees to+140 degrees
Fahrenheit.
Meter is warranted for Operating Temperature-20°F to+140°F
h. Meter shall use solar panel and rechargeable battery for ongoing power and backup power;battery
life to be 24-36 month or longer.
ELECTRICAL Solar Power:Solar charged model supplied with 55Ah battery.Guaranteed battery life
for 48 months or Amano will replace battery's at no cost to Tybee Island. j
i.Allow pre-pay for visitors to pay for parking prior to the beginning of enforcement hours.
Pre-Pay is a standard option
j.Ability to operate in pay and display,pay by plate and pay by space modes with no additional
hardware or upgrade costs to the City.
All 3 parking modes are able to be operated in the Elite LS delivered to the City.
k. Must be wirelessly networked and connected to a web-based management system,with meter fault
notifications and payment status being sent real-time.
Communications
Metric pioneered the concept of centralized parking management.Communications networking—
webASLAN-links pay stations via GSM/GPRS,CDMA,LAN or Wi-Fi. Real time reporting technology
provides management information vital to maximizing revenue and controlling costs.
The provision of a two way communication link between the pay station and the parking/management
office is required.This allows real time information to be passed over a GSM/GRPS,COMA, LAN or Wi-Fi
network giving the parking operator complete management of the machine stock. Information is passed
on all warnings including low tickets,coin box status,machine alarms plus a comprehensive log of all
transactions data for auditing and statistical analysis.The two way communication allows Rates,
configurations and clock synchronization to be carried out remotely at the touch of a button or
automated for complete piece of mind.Complete autonomous operation can be utilized by using the
text/email message facility to inform enforcement or maintenance personnel of the machine alerts
directly to their mobile phone/device.The software is 100%web-based and can be utilized by as many
clients as desired by the operators on web enabled devices.Metric has the capacity to provide the
modem type as well as providing the air time.Clients still have the ability though to enter into contracts
with providers such as Verizon and AT&T.
The ELITE LS can be outfitted with several types of connections to a network as described below:
CDMA
The pay station can be outfitted with a COMA modem.This type of cellular connectivity is on the Verizon
network.This type of connection does not require a SIM card.
GSM
The pay station can be outfitted with a 3G modern.This type of cellular connectivity is on the AT&T
network and requires a SIM (Subscriber Identity Module)card to be installed in the meter.
LAN
A Local Area Network(LAN)connection allows direct connection to the Internet without any cellular
fees. Using this option requires a direct Ethernet connection to the meter.This is a good solution for pay
stations installed in garage or ramp environments where cellular signal strength is low or unavailable.
Wi-Fi
A Wi-FI modern solution is available but always depends on each circumstance and the security of the
system.
Management System
a. No additional software other and an Internet browser shall be required to access the management
system.
Web:
The features of the webASLAN alarms/events/space alerts and statistics are incorporated into one single
web application.The user can find everything in one single interface without the need to switch
applications.To access the applications it is not necessary to install client software at each location
where a user wants to perform their duties on webASLAN.The only requirement is that Internet
Explorer or another compatible browser is available.Clients do not have to be PC-based to view
information. Mobile devices can be used as well to access the Internet and the webASLAN interface.
b.Allow for rate changes,time limits,and enforcement hours to be programmed remotely through a
web-based management system.
Rates and RATE EDITOR Software
The ELITE LS Rate system is designed to support a wide range of fixed rate and/or proportional rate
calculations.
The main features of this Rate System include:
- Support for timed activation of the Rate file allowing Rate changes to be preloaded into the
system(Pending.files).
- Support for multiple Rates to allow for different charging structures during the year(e.g.
Summer/Winter or Peak/Off Peak Rates)without needing to manually change the active Rate.
This is automatic and does not require a setup procedure at the machine.
- Support for two types of special days known as'Holidays'and'Special Days'that can be used
within rules to automatically alter the charging structure for those days.An example of this may
be free on bank holidays and higher Rates on special event days.
- Support for combinations of fixed rate and/or proportional rate rules allowing complex Rate
structures to be created.
- Options for controlling the action on overpayment.
- Rate structures can be configured according to the minute of the hour, hour of the day,day of
the week etc. During periods when the operating hours are closed the machine can be
configured to reject all coins inserted into it(or other forms of payment).
c.System shall provide reports to include financial,technical and administrative functions.
Reports
3
The webASLAN system reports on all revenue collections,alarms/events status,operational status and
all file transfers. Desktop tools(e.g.Microsoft Excel)can be used to perform automated reconciliation
from transaction lists. Data can also be transferred to external databases.The webASLAN software
supports export of financial and activity data to EXCEL, PDF,CSV,XML or HTML formats as well as to
external databases.WebASLAN includes over 25 standard reports.The City can easily format its own
reports.
The webASLAN system can be accessed using the Explorer browser on Windows XP or Windows 7
operating systems,or on a Chrome browser or a Mozilla browser.The database is Windows 7 and
Windows XP compliant.The software compiles reports for all transactions by revenue,events(including
maintenance events)and space usage.
The webASLAN system is able to create ad hoc reports by types of revenue,by location,by zone or by
meter.Status reports can be generated by unit or by location.All operational data is time and date
stamped including failures,resets, low battery,etc.All transaction data is time and date stamped with
the amount and type of payment used.
Reports are available in an easy to use format with over 25 standard reports to choose from. Reports
can also be generated on an ad hoc basis—that is,a user can build reports as they see fit. Reports can
also be generated automatically and emailed to users as needed on a timed basis(daily/weekly/etc.)
without a need to generate reports manually.
The types of reports are as follows:
Card Cash Report,Card Transaction Daily Summary Report,Card Transaction Report
Cash box report
Coin&Note Box Report
Event analysis report, Event Count Report,Event log report
File Download Report
Key Usage Report
Machine Configuration History Report,Machine Configuration Report, Machine Key List Upload Report
No Comms Report
Out of Service Report
Payment summary report
Price band report
PSU Info Report
PSU Statistics Report
Timeband Cash by Machine Cash by Tariff Tickets by Machine,Tickets by Tariff
Total sales report
Transaction report,Transaction report with Mobile Numbers, Registrations
Unauthorized Key Usage Report
Amano is happy to provide and work with City staff on the public relations release of the transition from
the old equipment to the new.
Marketing Plan
Based on other cities'experience and successful installations of new meter systems,the following list
provides examples of communications activities prior,during,and after installation:
•
1. Three to six months prior to installing the new equipment,issue press release announcing plans
for new system,with a focus on the positives of added customer convenience.
2. Conduct community outreach meetings with the stakeholders in advance of the meter change.
3. Deploy a website with project updates,meter directions,and an electronic survey form.
4. Display a"sample"meter in a public area for people to see,touch,and feel prior to beginning
the installation.
5. Develop and provide instruction cards and on the website, illustrating how to use the new
meters.
6. Develop a directional video for municipal television and or YouTube.
7. Train"ambassadors"to assist patrons with the proper use of the meters.
8. Issue a progress press release a few weeks prior to the initial installation.
9. Install meters and signage with covers with"Coming Soon"signage so that patrons can see
where the new equipment is installed.
10. Conduct a ribbon cutting and first use ceremony to officially welcome the new meters.
11. Post parking ambassadors around the new meters to assist patrons with their use.
12. Start the deployment of meters slowly so that any issues can be identified early and quickly as
opposed to a mass-installation where the maximum number of meters are replaced at one time.
13. Conduct a press release to showcase the new meters and utilize ambassadors to educate
patrons. Installation can proceed on a quicker pace once any initial issues are corrected.
14. Issue a press release of the deployment of the new meters and areas scheduled for deployment.
15. Rotate ambassadors to new areas as meters are deployed.
16. Provide citation warning for short period of time following meter deployment.
The full report describes the various meter options and other considerations in greater detail.
EXAMPLE PRESS RELEASE
April 15,2015
PAYING FOR PARKING TO BECOME EASIER
New electronic parking meters will be installed beachfront. Initially,the transition will include posting
new signs and multi-space pay boxes that accept credit cards will be installed. We will transition by
removing older meters and converting to the paystations over a 30 day period.
To find out more information on the exciting new parking program see our YouTube video and a
demonstration at City Hall.
www.tybeeparkingjustgoteasier.com
The new meters are state-of-the-art and will accept credit cards,coins and payments by cell phone.
The new meters are as easy to operate as 1-2-3:
1.Check the display on the meter for instructions
2. Insert coins or swipe your credit card,and then press to add time
3. Display your receipt on your dashboard
p(E
Exhibit C
Spare Parts Price List-(you can attach the one I emailed
APM'11O3DPR Dual Printer $500.00
APM'11155CV Coin Vault $250.00
APM'1127CMUCDMA Modem Upgrade from GPR5(3Q). $1O0.0O
APM'2005MA webASLAN Software Change-application, configuration, rate, key file $575.00
APM'311OTPDBiteLSllcketRo|b' PayandDisplay4,OOOTicketsperroU (non-custom). $6S.DO
APM'2003MA Pay by Phone Integration One time setup charge, not a per meter fee. $750.00
Model/Index Description MSRP
APM'2001MA ASLAN Set Up License Fee $700.00
Includes 1 WEBMIS login
for credit card. Additional
login accounts$50 each.
Monthly Softw re Service-Amano McGann Hosted
Required for Communication,Alarms and Credit Card Processing
APM-2030MA webASLAN Hosting SaaS $17.00
Merchant Gateway Service
Required for Credit Card Processing
APM-2035MA Credit CaU Merchant Fee $18.00
Required for Communication,Alarms and Credit Card Processing
Pay and Display
APM'5051 KORE GPRS/GSM 5mb $15'00
GPRS/GSM AT&T Pay and
Display.
APM'2050 KORE CDMA 5mb $15.00
CDMA Verizon Airtime Pay
and Display.
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