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Home My Public Portal AboutGolf Commission -- 2021-11-09 Minutes oNVA0101 11111111 0 4V Qui sr > _ 0 {� . live R OAA R/minIII Ii mi%na%�\oo" TOWN OF BRE WSTER Brewster, Massachusetts 02631 ( 508) 896- 3701 GOLF COMMISSION Minutes of November 9 , 2021 Commissioners Present : Anne O ' Connell (Chair), Andrea Johnson (Vice-Chair), Rob David , John Kissida, Wyn Morton, Jeff Odell, David Valcourt Others Present : Jay Packett, Director of Operations , Colin Walsh, Golf Course Superintendent, Rob Harris (CCMGA), Donna Potts (9-Hole Women 's Assn . ), Sarah Robinson ( 1 &Hole Women ' s'Assn . ), Ross Gorman, Vice President of the Friends of The Captains , Ken Eisner (CCMGA), Bill Meehan (Finance Committee Liaison), Peter Lombardi, Town Administrator, Mimi Bernardo, Finance Director, Donna Kalinick, Assistant Town Administrator THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED . The . meeting may be viewed at : httpo //video . brewster-ma . gov/CablecastPublieSite/show/5720?channel= l Anne O ' Connell called the meeting to order at 4 : 00 pm after reading remote meeting guidehn s and procedures . Public Comment : • Ross Gorman reported the Friends spring golf tournament will be June 12" with a similar format as in past years ; the website is up ; there will be a logo competition . Discussion on Select Board 's FY22 Strategic goal regarding feasibility of golf course becoming Enterprise Fund : • Anne O ' Connell turned the meeting over to Peter Lombardi, Mimi Bernardo and Donna Kalinick . Peter Lombardi reported the Selectboard convenes for their annual retreat in the summer months which results in an updated 2-year strategic plan identifying priority projects . For the past several years there has been a goal related to going through Captains operations and finances and making a decision as to if and when to transition to a full enterprise fund . Discussion followed regarding the necessary process to bring this forward at the Town Meeting in May of 2022 and putting the enterprise fund in place as of July 1 , 2022 . Further discussion followed . Bill Meehan indicated that he feels the management and leadership of The Captains golf operation is superb and the dialogue between management of the golf operation and the management of the town is 1 extremely positive ; he has confidence in the durability and viability of golf as an enterprise account . Anne O ' Connell thanked Peter Lombardi, Mimi Bernardo and Donna Kalinick for joining the meeting . Dave Valcourt, John Kissida and Anne O ' Connell will be involved in capital planning . Superintendent 's Report: • Anne O ' Connell thanked Colin Walsh and his team for their incredibly hard work in getting half of the course open three days after the recent storm , both courses are now open, kudos to the grounds crew. • Colin Walsh reported on the decisions made to bring the courses back; thanks to Rob Salisbury, Tom Flynn and the rest of the crew for their work. • Fall clean-up has started . The mowing schedule has been reduced ; garden plants have been pruned; the irrigation system will be shut down . Lime application will be started next week . Sink holes have been filled. Bunkers will be reshaped and sodded. Number 6 has been reviewed for a forward tee . Damaged trees have been limbed . Deep tine aerification is planned for Nov. 29 (Port) and Dec . 8 ( Starboard) . OSHA training will be on Dec . 7 . Andrea Johnson commented on the beauty of the course after the storm . Director 's report : • Jay Packett commented on the work done on the golf course after the storm . Kudos to Colin Walsh and the crew. • The budget is in good shape . The monthly comparison shows a drop between October 2020 and October 2021 ; the golf course is ahead of 2019 . The calendar year is up as opposed to last year taking into consideration the golf course being closed for 7 weeks last year. The fiscal year is down from last year due to people leaving and the storm last week . There were more rounds played in October this year since 2006 . The Commissioners ' Cup was Sunday ; very positive comments from the members of Cranberry. Despite recent setbacks , the projection is for over one million dollars in revenue at the end of FY 2022 . Anne O ' Connell requested adding a year- to - date line of projections to the spread sheet . o Review and vote on 2022 Calendar — various dates and events were discussed. Jeff Odell made a motion, seconded by Andrea Johnson, to approve the calendar for the coming golf season as proposed today with the inclusion of the Gannon event on June 13 and with any necessary date adjustments to be at the discretion of the Director of Golf. Motion passed 64 o Discuss and vote on outing rates . John Kissida made a motion, seconded by Rob David, that the outing proposal rates as outlined by Jay Packett in today 's packet be recommended to the Selectboard . Discussion followed . Motion passed 6 -0 . o Course Operations and Concerns . Anne O ' Connell reported that the next meeting will be on November 23 . The items on the agenda so far will be voting on 2022 rates and a proposal on the tee time allocation. These items cannot be put off any longer. The following meeting is December 14 and that is too late to resolve these issues . John Kissida would like to review the exact cost of play for various categories at the next meeting and why the rates are set the way they are, educating the members on the value of their memberships . Jay Packett and Rob Harris will get accurate numbers for the next meeting Discussion followed . 2 Strategic Planning Updates : • Postponed until the December meeting . Questions and Comments from Associations and Liaisons • None . • In answer to John Kissida 's question, Jay Packet has not yet received any information regarding payments from the solar project . Review and approve minutes : • There was a correction to the minutes of October 12 ; the second sentence under update on restaurant RFP should read as of 4 pm today the lease has not been returned by Town Counsel . • A motion was made by John Kissida , seconded by Wyn Morton, to approve the minutes of October 12 as corrected . Motion passed 6 -0 . • There was a correction to the minutes of October 26 : the last paragraph should read Dave Valcourt suggested a survey regarding rate increases . There was a spelling correction. For the membership should be deleted in the next sentence . • A motion was made by John Kissida, seconded by Andrea Johnson, to approve the minutes of October 26 as corrected . Motion passed 6-0 . Future agenda items and meetings : • 11 /23 - Vote on 2022 rates . Proposal on tee time allocations . Cost of play in various categories . • 12/ 14 — Payments from the solar project . Strategic planning updates . A motion was made by Andrea Johnson, seconded by Jeff Odell , to adjourn the meeting . Motion passed unanimously. The meeting was adjourned at 5859 pm . Respectfully submitted, Dorothy Vesperman Department Assistant 3 Pleasant Bay Alliance Steering Committee - rt Meeting Minutes ri November 15 , 2021 , 4 : 00 pm via Zoom _ . _ Attending : Steering Committee members - Chuck Bartlett, Fran McClennen, Dolly Howell, Walter North, DeeDee , Chris Miller, Allin Thompson; Others - Carole Ridley Fran McClennen called the meeting to order at 4102 pm. Minutes of the September 29th meeting were approved on a motion by DeeDee Holt and a second from Dolly Howell . The vote was 7 - 04 Minutes of October 19, 2021 were approved on a motion by Allin Thompson and a second by DeeDee Holt. The. vote was 6 - 0 - 1 with Chris Miller abstaining due to absence at the meeting. FY23 budZet The FY 23 budget was discussed . The budget of $ 140 , 175 increased $ 8 , 175 over the prior fiscal year. Of the increase, $ 7, 300 was accounted for in the Coordinator' s compensation, a 3 % annual increase over 4 years, and $ 875 in programmatic expenses . Programmatic expenses were based on prior year history and current contracts . The increase is allocated to the towns based on the percentages identified in the Memorandum of Understanding forming the Alliance . The Alliance budget had been level funded since FY20 . The Steering Committee discussed and agreed to the budget. Chris Miller noted the significant funding brought in by outside grants in recent years , including approximately $ 380 , 000 from SNEP and approximately $ 200 , 000 from CZM . Dolly Howell moved approval of the FY2023 budget request for submission to the four Alliance communities and Fran McClennen seconded the motion . The Committee voted 7 - 0 - 0 to approve the FY23 budget request and submit it to the towns . Watershed Work Group Tasks 2 and 4 of the SNEP 2018 Watershed Grant are completed . An invoice of a approximately $ 21 , 000 has been prepared to submit for reimbursement. Approximately $ 18, 000 is remaining in the budget. A bid request for additional attenuation analysis has been issued and responses will be opened at 2 pm on November 16th . One firm has submitted a bid package so far. A scope of work for the modeling portion of the SNEP 2020 Watershed Grant is under discussion with SMAST and the Work Group . A revised proposal from SMAST will be discussed at the December 2 , 2021 Work Group meeting. The tasks include 1 ) providing additional information about nitrogen loading, 2 ) participating in a j build out assessment and 3 ) follow up analysis and modeling regarding attenuation in Muddy Creek and Tar Kiln Creek, Coastal Work Group 3 The project team met to review progress on the Jackknife Harbor Beach marsh restoration under the FY22 CZM grant. A draft Environmental Notification Form will be circulated for j comment before Thanksgiving. The project will be permitted as an Ecological Restoration { Limited Project under the Wetlands Protection Act. Martha ' s Vineyard Shellfish Project is j a i I I i