HomeMy Public PortalAbout03132023 AGENDA Packet
COOPER CHARTER TOWNSHIP BOARD
1590 West D Ave, Kalamazoo MI 49009
269-382-0223
March 13, 2023
REGULAR MEETING
7:00 p.m.
A G E N D A
1. Call to Order
2. Pledge of Allegiance
3. Approval of Consent Agenda:
a) Board Meeting Minutes of February
b) February Receipts and Disbursements Report
c) February 2023 KCSO Calls for Service Report
d) Attorneys Ordinance Enforcement Report – February
e) Gull Lake Sewer & Water Audit Report
f) Treasurers Report – Jan 2023
g) ARPA Funds Worksheet
4. Additions or deletions to agenda, approval of agenda:
5. Citizens Comments on Non-Agenda Items.
THE BOARD WELCOMES CITIZENS’ COMMENTS. ANYONE WISHING TO ADDRESS THE BOARD SHOULD STATE THEIR NAME, ADDRESS, AND
LIMIT THEIR COMMETNS TO THREE MINUTES.
6. Fire Department Reports.
7. Presentation by Gail Walter – Urban Bird Treaty Designation Program
8. Presentation (Bruce VanderWeele Design) and Proposed Approval of Township Hall Building Plans
9. Amendments and Journal Entries to the 2022/2023 Fiscal Year Budget.
10. Re-Appoint the firm of Siegfried Crandall as Township Auditors for Fiscal Year 2023/2024 and
Authorize Clerk to sign audit letter of understanding.
11. Re-Appoint Prein & Newhof as Township Engineers for the Fiscal Year 2023/2024.
12. Re-Appoint Wightman & Associates Engineering as alternate Township Engineers on special projects
for the 2023/2024 Fiscal Year.
13. Re-Appoint Julie Johnston, A.I.C.P. as Township Planning/Zoning Coordinator for the 2023/2024 Fiscal
Year.
14. Re-Appoint Michael Homier of Foster Swift as Township Attorney and Roxanne Seeber of Bauckham,
Sparks, Rolfe, Lohrstorfer & Thall, P.C. as Ordinance Enforcement Counsel for the 2023/2024 Fiscal
Year.
15. Adopt Meeting Schedule for the 2023/2024 Fiscal Year.
16. Adopt Fee Schedule for the 2023/2024 Fiscal Year.
17. Designate Arbor Credit Union; CIBA; Flagstar Bank; Advia Credit Union; Mercantile Bank; PNC;
Comerica; Consumers Credit Union; Multi-Bank Securities; Fifth-Third Bank; Huntington Bank; FNB
of Michigan and any other FDIC Insured Institutions as depositories of Township Funds for the
2023/2024 Fiscal Year.
18. Consider Hourly Wage and Per Diem for Fiscal Year 2023/2024.
19. Motion to allow the Supervisor, Clerk, and Treasurer to abstain from voting on their individual salaries.
20. Resolution No. 23-240 To Establish Township Supervisors Salary at $61,310.00 for the 2023/2024
Fiscal Year.
21. Resolution No. 23-241 To Establish Township Clerks Salary at $61,310.00 for the 2023/2024 Fiscal
Year.
22. Resolution No. 23-242 To Establish Township Treasurers Salary at $61,310.00 for the 2023/2024 Fiscal
Year.
23. Resolution No. 23-243 For Property Tax Payment Designee Appointments for Fiscal Year 2023/2024.
24. Approval to sign and pay 2023/2024 Insurance Binders.
25. Discuss Lawn Maintenance Quotes
a. General Lawn Care
b. Awesome Lawns
c. ProTurf
26. Consider Adoption of Assessing Policies
27. Presentation by John Crumb, Gull Lake Sewer & Water, Regarding New Rates
28. Trustee Comments
29. Adjourn
THE CHARTER TOWNSHIP OF COOPER
Regular Township Board Meeting
February 13, 2023
The regular meeting of the Cooper Charter Township Board was held on Monday, February 13, 2023.
MEMBERS PRESENT:
Supervisor, Jeff Sorensen
Clerk, DeAnna Janssen
Treasurer, Carol DeHaan
Trustee, Jim Frederick
Trustee, Dan Williams
Trustee, Adam Tuinstra
Trustee, Fred Vlietstra
MEMBERS ABSENT: None.
Chief Emig and 21 interested people present. Supervisor Sorensen called the meeting to order at 7:00 pm.
CONSENT AGENDA:
Items on the consent agenda:
a) Board Meeting Minutes of January 9 & 31, 2023
b) Receipts and Disbursements Report
c) January 2023 KCSO Calls for Service Report
d) Assessing 2022 Year End Report
e) Treasurer Reports for November & December 2022
f) Attorneys Ordinance Enforcement Report – December & January
g) Constellation Trust 4th Quarter
h) HHW 4th Quarter Report
i) Bi-Annual Treasurer’s Investment Report
j) ARPA Funds Use Spreadsheet
The board and citizens were asked if they wanted any items removed from the consent agenda. Item C removed
by Fred Vlietstra. Motion by Williams supported by Frederick to approve the consent agenda as amended.
Motion carried 7-0.
ADDITIONS OR DELETIONS TO AGENDA:
Motion by DeHaan, supported by Frederick to approve the agenda as written. Motion carried 7-0.
CITIZEN COMMENTS:
Resident complained about the special board meetings that took place in the months of December and January.
Resident said the comment he wants in the minutes isn’t that we don’t like the fire department, but who should
be paying for the fire department is the question that he had. Also wondering why, the current amount
scheduled to be collected for taxes is so low when houses have been selling like crazy and taxable values should
be increasing that amount of revenue.
CONSIDER FIRE DEPARTMENT REPORTS:
Motion by Vlietstra, supported by Frederick to approve the reports. Motion carried 7-0.
PRESENTATION BY KEVIN TRAYER– POST OFFICE CONSOLIDATION.
Motion by Vlietstra, supported by Williams to have the Supervisor issue a letter in opposition of the plan to
consolidate. Motion carried 7-0.
PUBLIC HEARING ON THE 2023/2024 FISCAL YEAR GENERAL FUND BUDGET:
Motion by Janssen, supported by Frederick to open the public hearing.
Roll Call Vote:
Yes: Vlietstra, Frederick, Janssen, Sorensen, DeHaan, Tuinstra, Williams
No: none
Absent: none
Motion Carried 7-0.
The Public Hearing on the 2023/2024 General Fund Budget was called to order.
The Clerk presented to the board the Notice of Public Hearing & Proof of Publication. No written comments
were received by the clerk. The Supervisor asked for public comments, there were none.
Motion by Vlietstra, supported by Tuinstra to close the Public Hearing on the 2023/2024 General Fund Budget
for the fiscal year ending on March 31, 2024 at the highest functioning level in the amount of $3,160,300.00 for
revenues and $3,160,300.00 for expenditures, and
Furthermore, be it moved that the total general millage to be levied in the 2023/2024 fiscal year is expected to
generate approximately $260,000.00 in revenues of which $200,000.00 will be used for the purpose of funding
road maintenance and construction and the balance to offset the expenses incurred in the other departments, and
Furthermore, be it moved that this budget be compared with actual expenditures on a periodic bases throughout
the budget year that the budget be amended as necessary to prevent the expenditure of funds in excess of the
budgeted amount. Also, that the Supervisor and the Clerk be authorized to transfer up to $50,000.00 between
functions if necessary.
And finally, be it moved to adopt the Budget and Appropriations Act Resolution of Cooper Charter Township
for the fiscal year ending March 31, 2024.
Roll Call Vote:
Yes: Vlietstra, Frederick, Janssen, Sorensen, DeHaan, Tuinstra, Williams
No: none
Absent: none
Motion Carried 7-0.
ADOPTION OF SPECIAL FUNDS FOR THE 2023/2024 FISCAL YEAR:
Motion by Frederick, supported by Williams to adopt the 2023/2024 Street Lighting Fund, Water & Sewer
Fund, Solid Waste & Recycling Fund, Building Dept Fund, ARPA Fund, Public Improvement Fund, Fire
Capital Improvement Fund, Retiree Health Fund, and the Capital Projects Fund as written.
There were no other comments from the board or public.
Roll Call Vote:
Yes: Vlietstra, Frederick, Janssen, Sorensen, DeHaan, Tuinstra, Williams
No: none
Absent: none
Motion Carried 7-0.
CONSIDER RE-APPOINTING PLANNING COMMISSION MEMBERS JIM FREDERICK, ALAN
ASSELMEIER, LEONARD BOEKHOVEN, AND VERN JOHNSON TO A 3-YEAR TERM TO END
FEBRUARY 2026.
Motion by Janssen, supported by Williams to re-appoint. Motion carried 7-0.
CONSIDER RESOLUTION NO. 23-236 ADOPTING THE 2023 POVERTY EXEMPTION
GUIDELINES.
Motion by DeHaan, supported by Tuinstra to adopt Resolution No. 23-236. Motion carried 7-0.
CONSIDER RESOLUTION NO. 23-237 ALLOWING A QUALIFIED PROPERTY OWNER TO FILE
A WRITTEN REQUEST WITH THE JULY OF DECEMBER BOARD OF REVIEW TO CLAIM A
PRINCIPAL RESIDENCE EXEMPTION.
Motion by Williams, supported by Vlietstra to adopt Resolution No. 23-237. Motion carried 7-0.
CONSIDER RESOLUTION NO. 23-238 PROPERTY TAX EXEMPTION APPLICATION.
Motion by DeHaan, supported by Williams to adopt Resolution No. 23-238. Motion carried 7-0.
CONSIDER 2023/2024 ROAD PROJECT RECOMMENDATIONS.
Motion by Frederick, supported by Vlietstra to approve the list as it was revised during the meeting…1st five
projects on the handwritten list provided. Motion carried 7-0.
PROPOSAL FROM HI-TECH FOR NEW SERVER:
Motion by DeHaan, supported by Frederick to approve this expense for 2023/2024 fiscal year. Motion carried
7-0.
ASSESSING YEAR IN REVIEW PULLED FROM THE CONSENT AGENDA BY FRED VLIETSTRA.
Motion by Vlietstra, supported by DeHaan to approve this report. Motion carried 7-0.
TRUSTEE COMMENTS:
Vlietstra – Great job on the Assessing Report
Frederick – Thank you Jeff for working together with me on the list of road projects.
There being no further business to come before the board, the meeting was adjourned at 7:55 pm.
________________________________ ________________________________
DeAnna Janssen, Clerk Attested: Carol DeHaan, Treasurer
I, the undersigned DeAnna Janssen, the duly qualified and elected Clerk for the Charter Township of Cooper,
Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of
certain proceedings taken by the Township Board of said Township at a regular board meeting held on the 13th
day of February, 2023.
________________________________
DeAnna Janssen, Clerk
Cooper Charter Township
RECEIPTS & DISBURSEMENTS
** GENERAL, FIRE, SEWER & WATER FUNDS **
2/01/2023 - 2/28/2023
RECEIPTS:
Charter Franchise Fees
Zoning Permits & Fees Muir Rezoning Application
Misc Fire Report
Interest on Deposits
Cemetery Foundations
Grave open/close fees
Burial Rights
Ordinance Fines
Trailer Park Fees
Interest - Sewer & Water
$32,537.95
$1,500.00
$5.00
$3,182.12
$356.40
$2,300.00
$250.00
$41.25
$38.00
$594.01
Total $40,804.73
DISBURSEMENTS:
2/2/2023 Payroll - Office/Boards $16,102.95
2/16/2023 Payroll - Office/Boards $15,710.58
2/2/2023 Payables $50,251.63
2/16/2023 Payables $8,457.11
Total $90,522.27
01/30/2023 12:41 PM
Check Register Report For Cooper Charter Township
For Payroll ID: 524 Check Date: 02/02/2023 Pay Period End Date: 01/29/2023
Page 1 of 1
Check Date Bank
Check Number Name
Check Physical
Gross Check Amount
Direct
Deposit Status
02/02/2023 GEN 13879 ASSELMEIER, ALAN C
02/02/2023 GEN 13880 BOEKHOVEN, LEONARD K
02/02/2023 GEN 13881 FEIL, CHRIS M
02/02/2023 GEN 13882 FOOY, DAVID D
02/02/2023 GEN 13883 SCOTT, JOHN L
02/02/2023 GEN DD3125 ADAMS, STARR E
02/02/2023 GEN DD3126 CORKE, JOHN D
02/02/2023 GEN DD3127 DEHAAN, CAROL S
02/02/2023 GEN DD3128 DREWYOR, MINDY G
02/02/2023 GEN DD3129 FREDERICK, JAMES B
02/02/2023 GEN DD3130 HERWEYER, CONNIE M
02/02/2023 GEN DD3131 HOLTMAN, DEBORAH A
02/02/2023 GEN DD3132 JANSSEN, DEANNA D
02/02/2023 GEN DD3133 JOHNSON, VERN
02/02/2023 GEN DD3134 KARS-BOS, KIMBERLY A
02/02/2023 GEN DD3135 SORENSEN, JEFFREY R
02/02/2023 GEN DD3136 TUINSTRA, ADAM L
02/02/2023 GEN DD3137 VLIETSTRA, FRED J
02/02/2023 GEN DD3138 WILLIAMS, DANIEL L
02/02/2023 GEN DD3139 WOOD, JACK C
100.00
100.00
100.00
100.00
239.00
1,562.41
100.00
2,358.08
1,155.00
240.00
576.80
1,400.00
2,358.08
100.00
1,960.00
2,358.08
140.00
140.00
140.00
875.50
92.35
88.10
88.10
92.35
206.84
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 Processing
0.00 Processing
0.00 Processing
0.00 Processing
0.00 Processing
875.83 Processing
88.10 Processing
1,243.63 Processing
870.91 Processing
221.64 Processing
487.22 Processing
1,052.96 Processing
1,811.11 Processing
88.10 Processing
1,311.33 Processing
1,879.72 Processing
129.29 Processing
123.34 Processing
129.29 Processing
671.31 Processing
Totals: Number of Checks: 020
Total Physical Checks:
Total Check Stubs:
5
15
16,102.95
567.74 10,983.78
02/14/2023 10:08 AM
Check Date Bank
Check Register Report For Cooper Charter Township
For Payroll ID: 525 Check Date: 02/16/2023 Pay Period End Date: 02/12/2023
Check Number Name
Check
Gross
Physical
Check Amount
Page 1 of 1
Direct
Deposit Status
02/16/2023 GEN
02/16/2023 GEN
02/16/2023 GEN
02/16/2023 GEN
02/16/2023 GEN
02/16/2023 GEN
02/16/2023 GEN
02/16/2023 GEN
02/16/2023 GEN
02/16/2023 GEN
02/16/2023 GEN
02/16/2023 GEN
02/16/2023 GEN
DD3140 ADAMS, STARR E
DD3141 DEHAAN, CAROL S
DD3142 DREWYOR, MINDY G
DD3143 FREDERICK, JAMES B
DD3144 HERWEYER, CONNIE M
DD3145 HOLTMAN, DEBORAH A
DD3146 JANSSEN, DEANNA D
DD3147 KARS-BOS, KIMBERLY A
DD3148 SORENSEN, JEFFREY R
DD3149 TUINSTRA, ADAM L
DD3150 VLIETSTRA, FRED J
DD3151 WILLIAMS, DANIEL L
DD3152 WOOD, JACK C
1,562.41
2,358.08
1,171.50
280.00
598.43
1,400.00
2,358.08
1,960.00
2,358.08
280.00
280.00
280.00
824.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
875.82
1,243.63
883.78
258.58
504.11
1,052.96
1,811.10
1,311.32
1,879.73
258.58
246.68
258.58
625.94
Processing
Processing
Processing
Processing
Processing
Processing
Processing
Processing
Processing
Processing
Processing
Processing
Processing
Totals:
Total Physical Checks:
Total Check Stubs:
Number of Checks: 013
13
15,710.58
0.00
11,210.81
02/16/2023 11:22 AM
User: DHOLTMAN
DB: Coopertwp
Post Date Journal Description
CHECK JOURNAL REPORT FOR COOPER TOWNSHIP
CHECKS 52587 TO 52620 (34 CHECKS)
GL Number
GL Description
Page: 1/6
DR Amount CR Amount
02/16/2023 CD AMERICAN GAS & OIL, INC Check: GEN 52587
AP Trx #: 21892
Check: GEN 52587
101-000-001.00 CASH
Check: GEN 52587 101-000-202.00
02/16/2023 CD BAUCKHAM, SPARKS,THALL, SEEBER & Check: GEN 52588
AP Trx #: 21893
Check: GEN 52588
ACCOUNTS PAYABLE 95.23
101-000-001.00 CASH
Check: GEN 52588 101-000-202.00
02/16/2023 CD BESCO WATER TREATMENT INC
AP Trx #: 21894
Check: GEN 52589
Check: GEN 52589
95.23
95.23 95.23
ACCOUNTS PAYABLE 1,078.59
101-000-001.00 CASH
Check: GEN 52589 101-000-202.00
02/16/2023 CD BLUE CROSS BLUE SHIELD OF MICHIGAN Check: GEN 52590
AP Trx #: 21895
1,078.59
1,078.59 1,078.59
ACCOUNTS PAYABLE 41.00
41.00
41.00 41.00
Check: GEN 52590 101-000-001.00 CASH 5,833.31
Check: GEN 52590 101-000-202.00
02/16/2023 CD BONNIE SYTSMA Check: GEN 52591
AP Trx #: 21896
ACCOUNTS PAYABLE 5,833.31
5,833.31 5,833.31
Check: GEN 52591 101-000-001.00 CASH 696.32
Check: GEN 52591 101-000-202.00
02/16/2023 CD BREATHING AIR SYSTEMS Check: GEN 52592
AP Trx #: 21897
ACCOUNTS PAYABLE 696.32
696.32 696.32
Check: GEN 52592 101-000-001.00 CASH 1,162.43
Check: GEN 52592 101-000-202.00
02/16/2023 CD CAROL DEHAAN
AP Trx #: 21898
Check: GEN 52593
ACCOUNTS PAYABLE 1,162.43
1,162.43 1,162.43
Check: GEN 52593 101-000-001.00 CASH 196.25
Check: GEN 52593 101-000-202.00
ACCOUNTS PAYABLE 196.25
196.25 196.25
02/16/2023 11:22 AM
User: DHOLTMAN
DB: Coopertwp
Post Date Journal Description
CHECK JOURNAL REPORT FOR COOPER TOWNSHIP
CHECKS 52587 TO 52620 (34 CHECKS)
GL Number
GL Description
Page: 2/6
DR Amount CR Amount
02/16/2023 CD
AP Trx #: 21899
02/16/2023 CD
AP Trx #: 21900
02/16/2023 CD
AP Trx #: 21901
02/16/2023 CD
AP Trx #: 21902
02/16/2023 CD
AP Trx #: 21903
02/16/2023 CD
AP Trx #: 21904
02/16/2023 CD
AP Trx #: 21905
CERTASITE
Check: GEN 52594
Check: GEN 52594
CHARTER COMMUNICATIONS
Check: GEN 52595
Check: GEN 52595
CONSUMERS ENERGY
Check: GEN 52596
Check: GEN 52596
Check: GEN 52596
Check: GEN 52596
CORNERSTONE OFFICE SYSTEM
Check: GEN 52597
Check: GEN 52597
DEYOUNG LANDSCAPE SERVICE INC
Check: GEN 52598
Check: GEN 52598
EXPERT CLEANING SERVICES, INC.
Check: GEN 52599
Check: GEN 52599
FOSTERSWIFTCOLLINS&SMITH
Check: GEN 52600
Check: GEN 52600
Check: GEN 52594
101-000-001.00
101-000-202.00
Check: GEN 52595
101-000-001.00
101-000-202.00
Check: GEN 52596
101-000-001.00
101-000-202.00
219-000-001.00
219-000-202.00
Check: GEN 52597
101-000-001.00
101-000-202.00
Check: GEN 52598
101-000-001.00
101-000-202.00
Check: GEN 52599
101-000-001.00
101-000-202.00
Check: GEN 52600
101-000-001.00
101-000-202.00
CASH
ACCOUNTS PAYABLE
CASH
ACCOUNTS PAYABLE
CASH
ACCOUNTS PAYABLE
CASH
ACCOUNTS PAYABLE
CASH
ACCOUNTS PAYABLE
CASH
ACCOUNTS PAYABLE
CASH
ACCOUNTS PAYABLE
532.30
532.30
342.23
342.23
254.20
6,089.26
6,343.46
103.96
103.96
2,006.00
2,006.00
1,005.00
1,005.00
CASH
ACCOUNTS PAYABLE 587.00
532.30
532.30
342.23
342.23
254.20
6,089.26
6,343.46
103.96
103.96
2,006.00
2,006.00
1,005.00
1,005.00
587.00
587.00 587.00
02/16/2023 11:22 AM
User: DHOLTMAN
DB: Coopertwp
Post Date Journal Description
CHECK JOURNAL REPORT FOR COOPER TOWNSHIP
CHECKS 52587 TO 52620 (34 CHECKS)
GL Number
GL Description
Page: 3/6
DR Amount CR Amount
02/16/2023 CD HI -TECH INTEGRATED TECHNOLOGIES Check: GEN 52601
AP Trx #: 21906
Check: GEN 52601
101-000-001.00 CASH
Check: GEN 52601 101-000-202.00
02/16/2023 CD J.JOHNSTON CONSULTING
AP Trx #: 21907
Check: GEN 52602
Check: GEN 52602
Check: GEN 52602
ACCOUNTS PAYABLE 40.00
101-000-001.00 CASH
101-000-202.00 ACCOUNTS PAYABLE
02/16/2023 CD JIFFY PRINT Check: GEN 52603
AP Trx #: 21908
Check: GEN 52603
101-000-001.00 CASH
Check: GEN 52603 101-000-202.00
02/16/2023 CD KALAMAZOO CO HAZ-MAT Check: GEN 52604
AP Trx #: 21909
40.00
1,000.00
40.00
40.00
1,000.00
1,000.00 1,000.00
ACCOUNTS PAYABLE 335.00
335.00
335.00 335.00
Check: GEN 52604 101-000-001.00 CASH 1,400.00
Check: GEN 52604 101-000-202.00
02/16/2023 CD KALAMAZOO OIL CO Check: GEN 52605
AP Trx #: 21910
ACCOUNTS PAYABLE 1,400.00
1,400.00 1,400.00
Check: GEN 52605 101-000-001.00 CASH 264.67
Check: GEN 52605 101-000-202.00
02/16/2023 CD KSS ENTERPRISES Check: GEN 52606
AP Trx #: 21911
ACCOUNTS PAYABLE 264.67
264.67 264.67
Check: GEN 52606 101-000-001.00 CASH 86.77
Check: GEN 52606 101-000-202.00
02/16/2023 CD M.A.M.C. Check: GEN 52607
AP Trx #: 21912
ACCOUNTS PAYABLE 86.77
86.77 86.77
Check: GEN 52607 101-000-001.00 CASH 45.00
Check: GEN 52607 101-000-202.00
ACCOUNTS PAYABLE 45.00
45.00 45.00
02/16/2023 11:22 AM
User: DHOLTMAN
DB: Coopertwp
Post Date Journal Description
CHECK JOURNAL REPORT FOR COOPER TOWNSHIP
CHECKS 52587 TO 52620 (34 CHECKS)
GL Number
GL Description
Page: 4/6
DR Amount CR Amount
02/16/2023 CD MICHIGAN TOWNSHIPS ASSN Check: GEN 52608
AP Trx #: 21913
Check: GEN 52608
Check: GEN 52608
02/16/2023 CD MLIVE MEDIA GROUP
AP Trx #: 21914
Check: GEN 52609
Check: GEN 52609
101-000-001.00 CASH 34.50
101-000-202.00 ACCOUNTS PAYABLE 34.50
34.50 34.50
Check: GEN 52609
101-000-001.00 CASH 298.36
101-000-202.00 ACCOUNTS PAYABLE 298.36
298.36 298.36
02/16/2023 CD MULDER'S LANDSCAPE SUPPLIES INC Check: GEN 52610
AP Trx #: 21915
Check: GEN 52610 101-000-001.00 CASH 525.00
Check: GEN 52610 101-000-202.00 ACCOUNTS PAYABLE 525.00
525.00 525.00
02/16/2023 CD PREIN & NEWHOF INC. Check: GEN 52611
AP Trx #: 21916
Check: GEN 52611 101-000-001.00 CASH 1,816.00
Check: GEN 52611 101-000-202.00 ACCOUNTS PAYABLE 1,816.00
1,816.00 1,816.00
02/16/2023 CD R I STAFFORD EXCAVATING Check: GEN 52612
AP Trx #: 21917
Check: GEN 52612 101-000-001.00 CASH 3,900.00
Check: GEN 52612 101-000-202.00 ACCOUNTS PAYABLE 3,900.00
3,900.00 3,900.00
02/16/2023 CD REPUBLIC SERVICES #249 Check: GEN 52613
AP Trx #: 21918
Check: GEN 52613 228-000-001.00 CASH 17,698.79
Check: GEN 52613 228-000-202.00 ACCOUNTS PAYABLE 17,698.79
17,698.79 17,698.79
02/16/2023 CD RIDDERMAN OIL Check: GEN 52614
AP Trx #: 21919
Check: GEN 52614 101-000-001.00 CASH 16.10
Check: GEN 52614 101-000-202.00 ACCOUNTS PAYABLE 16.10
16.10 16.10
02/16/2023 11:22 AM
User: DHOLTMAN
DB: Coopertwp
Post Date Journal Description
CHECK JOURNAL REPORT FOR COOPER TOWNSHIP
CHECKS 52587 TO 52620 (34 CHECKS)
GL Number
GL Description
Page: 5/6
DR Amount CR Amount
02/16/2023 CD SIEGFRIED, CRANDALL, P.C.
AP Trx #: 21920
Check: GEN 52615
Check: GEN 52615
101-000-001.00 CASH
Check: GEN 52615 101-000-202.00
02/16/2023 CD SLEEMANS SERVICE
AP Trx #: 21921
Check: GEN 52616
Check: GEN 52616
ACCOUNTS PAYABLE 1,065.00
101-000-001.00 CASH
Check: GEN 52616 101-000-202.00
02/16/2023 CD STEENSMA EQUIPMENT Check: GEN 52617
AP Trx #: 21922
Check: GEN 52617
1,065.00
1,065.00 1,065.00
ACCOUNTS PAYABLE 517.08
101-000-001.00 CASH
Check: GEN 52617 101-000-202.00
02/16/2023 CD TELNET WORLDWIDE Check: GEN 52618
AP Trx #: 21923
517.08
517.08 517.08
ACCOUNTS PAYABLE 119.30
119.30
119.30 119.30
Check: GEN 52618 101-000-001.00 CASH 383.05
Check: GEN 52618 101-000-202.00
02/16/2023 CD UNDERGROUND SECURITY CO
AP Trx #: 21924
Check: GEN 52619
ACCOUNTS PAYABLE 383.05
383.05 383.05
Check: GEN 52619 101-000-001.00 CASH 18.50
Check: GEN 52619 101-000-202.00
02/16/2023 CD WISSERS SERVICE INC. Check: GEN 52620
AP Trx #: 21925
TOTALS:
ACCOUNTS PAYABLE 18.50
18.50 18.50
Check: GEN 52620 101-000-001.00 CASH 665.43
Check: GEN 52620 101-000-202.00
CASH 101-000-001.00
ACCOUNTS PAYABLE 101-000-202.00
CASH 219-000-001.00
ACCOUNTS PAYABLE 219-000-202.00
CASH 228-000-001.00
ACCOUNTS PAYABLE 228-000-202.00
ACCOUNTS PAYABLE 665.43
665.43 665.43
50,251.63
26,463.58
6,089.26
17,698.79
50,251.63
26,463.58
6,089.26
17,698.79
02/16/2023 11:22 AM
User: DHOLTMAN
DB: Coopertwp
Post Date Journal Description
CHECK JOURNAL REPORT FOR COOPER TOWNSHIP
CHECKS 52587 TO 52620 (34 CHECKS)
GL Number
GL Description
Page: 6/6
DR Amount CR Amount
GRAND TOTAL:
50,251.63 50,251.63
02/02/2023 10:11 AM
User: DHOLTMAN
DB: Coopertwp
Vendor Code
Ref #
Vendor name
Address
City/State/Zip
INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP
EXP CHECK RUN DATES 02/02/2023 - 02/02/2023
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
Post Date Invoice Bank Invoice Description
CK Run Date PO Hold
Disc. Date Disc. % Sep CK
Due Date 1099
Page: 1/5
Gross Amount
Discount
Net Amount
000908 AUNALYTICS, INC. 02/02/2023 29977425 GEN BUSINESS CLOUD - SMBA
11485 PO BOX 809113 02/02/2023 N 132.00
CHICAGO IL, 60680-9113 / / 0.0000 N 0.00
02/02/2023 N 132.00
Paid
GL NUMBER DESCRIPTION
249-371-803.00 ADD'L EXPENSES
AMOUNT
132.00
VENDOR TOTAL: 132.00
000680 CARDMEMBER SERVICE 02/02/2023 JAN2023 GEN CAR WASHES, BOR TRAINING, OFFICE SU
11486 P.O. BOX 790408 02/02/2023 N 575.55
SAINT LOUIS MO, 63179-0408 / / 0.0000 N 0.00
02/02/2023 N 575.55
Paid
GL NUMBER DESCRIPTION AMOUNT
101-215-931.00 VEHICLE MAINT 21.99
101-302-955.00 MISC 12.99
101-171-958.00 TRAINING & CONFERENCES 100.00
101-257-958.00 TRAINING & CONFERENCES 246.58
101-257-806.00 BOOKS, MAGS ETC 40.00
101-336-766.00 TOOLS & SUPPLIES 100.78
101-253-728.00 SUPPLIES 53.21
575.55
VENDOR TOTAL: 575.55
000128 CHARTER COMMUNICATIONS 02/02/2023 0088266012223 GEN PHONE, TV, INTERNET - FD ST#2
11487 PO BOX 94188 02/02/2023 N 183.44
PALATINE IL, 60094 / / 0.0000 N 0.00
02/02/2023 Y 183.44
Paid
GL NUMBER DESCRIPTION AMOUNT
101-336-850.00 TELEPHONE 183.44
VENDOR TOTAL: 183.44
02/02/2023 10:11 AM
User: DHOLTMAN
DB: Coopertwp
Vendor Code
Ref #
Vendor name
Address
City/State/Zip
INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP
EXP CHECK RUN DATES 02/02/2023 - 02/02/2023
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
Post Date Invoice
CK Run Date PO
Disc. Date Disc. %
Due Date
Page: 2/5
Bank Invoice Description
Hold
Sep CK
1099
Gross Amount
Discount
Net Amount
000005 CONSUMERS ENERGY
11488 PAYMENT CENTER
P.O. BOX 740309
CINCINNATI OH, 45274-0309
Paid
GL NUMBER
101-567-920.00
101-567-920.00
101-265-920.00
101-336-921.00
101-448-920.00
101-265-920.00
101-336-921.00
101-265-920.00
DESCRIPTION
ELECTRICITY
ELECTRICITY
UTILITIES
UTILITIES
TWP SHARE OF ST LIGHTS
UTILITIES
UTILITIES
UTILITIES
02/02/2023
02/02/2023
/ /
02/02/2023
VARIOUS
0.0000
GEN CEMETERIES, REC. BARN, FD ST2, BRID
N
N
N
AMOUNT
28.81
28.81
31.85
650.83
59.96
947.31
631.54
93.01
2,472.12
VENDOR TOTAL:
2,472.12
0.00
2,472.12
2,472.12
000913
11489
Paid
GL NUMBER
101-215-921.00
101-215-728.00
101-262-728.00
DEANNA JANSSEN
4950 WALKER RIDGE ROAD
KALAMAZOO MI, 49009
DESCRIPTION
GAS, OIL
SUPPLIES
SUPPLIES
02/02/2023 01-30-23
02/02/2023
/ / 0.0000
02/02/2023
GEN MILEAGE AND EXPENSES
N
N
N
AMOUNT
210.18
14.75
55.53
280.46
280.46
0.00
280.46
VENDOR TOTAL: 280.46
02/02/2023 10:11 AM
User: DHOLTMAN
DB: Coopertwp
Vendor Code
Ref #
Vendor name
Address
City/State/Zip
INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP
EXP CHECK RUN DATES 02/02/2023 - 02/02/2023
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
Post Date Invoice Bank Invoice Description
CK Run Date PO Hold
Disc. Date Disc. % Sep CK
Due Date 1099
Page: 3/5
Gross Amount
Discount
Net Amount
001001 HI -TECH INTEGRATED TECHNOLOGIES
11490 839 LENOX AVE.
SUITE A
PORTAGE MI, 49024
Paid
GL NUMBER DESCRIPTION
101-250-803.00 GENERAL COMPUTER SERVICES
02/02/2023 8426 GEN PREPAID IT SUPPORT
02/02/2023 N 1,150.00
/ /
02/02/2023
0.0000
N
Y
AMOUNT
1,150.00
0.00
1,150.00
VENDOR TOTAL: 1,150.00
000038 INTEGRITY BUSINESS SOLUTIONS LLC 02/02/2023 2440836-0 GEN RETURNED LEGAL SIZE HANGING FOLDERS
11491 4740 TALON CT., SE, SUITE 8 02/02/2023 N 144.96
GRAND RAPIDS MI, 49512 / / 0.0000 N 0.00
02/02/2023 Y 144.96
Paid
GL NUMBER DESCRIPTION AMOUNT
101-215-728.00 SUPPLIES 144.96
000038 INTEGRITY BUSINESS SOLUTIONS LLC 02/02/2023 2441335-0 GEN HANGING FILE FOLDERS - LETTER SIZE
11492 4740 TALON CT., SE, SUITE 8 02/02/2023 N 29.98
GRAND RAPIDS MI, 49512 / / 0.0000 N 0.00
02/02/2023 Y 29.98
Paid
GL NUMBER DESCRIPTION AMOUNT
101-215-728.00 SUPPLIES 29.98
VENDOR TOTAL: 174.94
000133 JEFF SORENSEN 02/02/2023 JAN2023 GEN MILEAGE
11493 7932 ROLLING MEADOWS DR 02/02/2023 N 121.25
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
02/02/2023 N 121.25
Paid
GL NUMBER
101-215-921.00
DESCRIPTION AMOUNT
GAS, OIL 121.25
VENDOR TOTAL: 121.25
02/02/2023 10:11 AM
User: DHOLTMAN
DB: Coopertwp
Vendor Code
Ref #
Vendor name
Address
City/State/Zip
INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP
EXP CHECK RUN DATES 02/02/2023 - 02/02/2023
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
Post Date Invoice Bank Invoice Description
CK Run Date PO Hold Gross Amount
Disc. Date Disc. % Sep CK Discount
Due Date 1099 Net Amount
Page: 4/5
000097 KAL CO HEALTH & COMMUNITY SERVICES 02/02/2023 492 GEN HHW MONTHLY FEES - OCT. 2022
11494 02/02/2023 N
201 W. KALAMAZOO AVE. STE. 402
KALAMAZOO MI, 49007
Paid
GL NUMBER DESCRIPTION
228-528-801.00 HAZARDOUS WASTE CONTRACT
/ / 0.0000 N
02/02/2023 N
AMOUNT
155.64
155.64
0.00
155.64
VENDOR TOTAL: 155.64
000943 MARANA GROUP 02/02/2023 Q253770 GEN PROCESS & MAIL 2023 ASSESSMENT NOTI
11495 P.O. BOX 19166 02/02/2023 N 2,126.25
KALAMAZOO MI, 49019-0166 / / 0.0000 N 0.00
02/02/2023 N 2,126.25
Paid
GL NUMBER DESCRIPTION AMOUNT
101-257-729.00 POSTAGE 2,126.25
VENDOR TOTAL: 2,126.25
000924 MENARDS 02/02/2023 83975 GEN VIEWTAINER
11496 5300 GULL ROAD 02/02/2023 N 8.96
KALAMAZOO MI, 49048 / / 0.0000 N 0.00
02/02/2023 N 8.96
Paid
GL NUMBER
101-336-766.00
DESCRIPTION AMOUNT
TOOLS & SUPPLIES 8.96
VENDOR TOTAL: 8.96
000451 REPUBLIC SERVICES #249 02/02/2023 0249-007770992 GEN DUMPSTER @TWP HALL
11497 P.O. BOX 9001099 02/02/2023 N 394.00
LOUISVILLE KY, 40290-1099 / / 0.0000 N 0.00
02/02/2023 N 394.00
Paid
GL NUMBER DESCRIPTION AMOUNT
101-265-931.00 GROUNDS MAINTENANCE 394.00
VENDOR TOTAL: 394.00
02/02/2023 10:11 AM
User: DHOLTMAN
DB: Coopertwp
Vendor Code
Ref #
Vendor name
Address
City/State/Zip
INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP
EXP CHECK RUN DATES 02/02/2023 - 02/02/2023
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
Post Date Invoice Bank Invoice Description
CK Run Date PO Hold
Disc. Date Disc. % Sep CK
Due Date 1099
Page: 5/5
Gross Amount
Discount
Net Amount
000949
11498
Paid
WIGHTMAN 02/02/2023 78655 GEN SITE PLAN REVIEW - HUNTERS RIDGE
2303 PIPESTONE ROAD 02/02/2023 N 682.50
BENTON HARBOR MI, 49022 / / 0.0000 N 0.00
02/02/2023 N 682.50
GL NUMBER DESCRIPTION
101-701-803.00 ENGINEERING
AMOUNT
682.50
VENDOR TOTAL: 682.50
TOTAL - ALL VENDORS: 8,457.11
Call Source / Call Type Description COOPER
Citizen Initiated 183
911 Hangup(s)5
Abandoned Vehicle 1
Abandoned Vehicle-Private Property 1
Accident with Unknown Injuries 1
Alarm 5
Animal Complaint 1
Assault/DV 5
Assist Fire Dept 1
Assist Other Department 4
Assist Person 5
B&E/Larceny From Veh 6
Burglary/Illegal Entry 7
Check Welfare 11
Death Investigation 2
Disturbance/Fight 1
Drugs/VCSA 1
ECHO Priority Medical 1
Fire Alarm - Test 1
Follow up 4
Forgery/U&P/Counterfeit 1
Fraud 7
Harassing TX/Texts 4
Health & Safety 1
Hit & Run Accident 3
Known PI Accident 1
Larceny 4
MDP 3
Missing Person 2
Motorist Assist 2
Noise Complaint 1
PD Accident 13
PD Rollover Accident 2
Peace Officer 4
PI - Entrapment 1
Priority 3 Medical 1
Recover Stolen Vehicle 1
Road Commission/MDOT Notify 11
Shots Fired 5
Suicide/Attempt 3
Suspicious 20
Traffic Hazard 3
Trespassing 3
Trouble with Subject 14
Vehicle Theft (UDAA)7
Authority within the specified township(s) for the specified month.
Kalamazoo County Sheriff's Office
Page 1
Law Enforcement Top 15 Call Types
Event Types Call Count
Suspicious 19
Trouble with Subject 14
PD Accident 13
Road Commission/MDOT Notify 11
Check Welfare 9
Fraud 8
Burglary/Illegal Entry 7
Vehicle Theft (UDAA)7
Assist Person 6
B&E/Larceny From Veh 5
Shots Fired 5
Harassing TX/Texts 4
Alarm 4
Assist Other Department 4
Assault/DV 4
Grand Total 120
Description: This report sums all CAD Event Types within the given township, across
all chosen agencies, and then ranks them and displays the fifteen most common Event
Types.
Call Count
Top 15 Call Types
Kalamazoo County Sheriff's Office Page 1
Time of Day
Hour of day
Day of Week 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Unk Total
Sunday 1 1 2 1 2 1 3 3 1 2 4 2 1 1 1 26
Monday 1 1 1 1 1 4 2 2 2 2 2 2 2 1 3 3 30
Tuesday 1 3 4 3 2 3 2 3 3 1 1 3 1 30
Wednesday 2 1 2 1 1 3 2 1 2 1 1 17
Thursday 1 2 1 2 1 1 1 3 1 3 1 4 1 3 1 3 1 1 1 1 1 34
Friday 1 1 1 2 4 1 3 1 1 1 1 3 2 22
Saturday 2 2 1 1 1 3 1 2 3 1 1 1 2 2 2 25
Total 2 5 5 5 2 3 8 4 9 15 11 4 10 17 12 9 7 12 9 5 7 9 8 6 184
Description: This report shows all calls for service received by dispatch (not initiated by an officer) for a given venue and date range.
Kalamazoo County Sheriff's Office Page 1
Year
Year 2019
Year 2020
Year 2021
Year 2022
Year 2023
Month
January
February
March
April
May
June
July
August
September
October
November
December
Unknown
Venue
ALAMO
AUGUSTA BRADY
CHARLESTON CLIMAX
CLIMAX VILLAGE COMSTOCK
COOPER GALESBURG
KALAMAZOO KALAMAZOO TOW...
OSHTEMO PARCHMENT
PAVILION PORTAGE
PRAIRIE RONDE RICHLAND
RICHLAND VILLAGE ROSS
SCHOOLCRAFT SCHOOLCRAFT VIL...
TEXAS VICKSBURG
WAKESHMA WMU
Canceled - DO NOT MODIFY
No
Yes
Unknown
Call Source - DO NOT MODIFY
E911 LEIN Officer/FOP
Phone
ORI
03901 03904
03905 03917
03922 39KCRC
39LIFE 39PRIDE
EMSMISC MI3913900
MI3949900 MI3950000
MI3967800 MI8005100
03902 03903
03908 03909
03913 03914
03915 03916
03919 03920
39LCARE MI0399200
Kalamazoo County Sheriff's Office Page 2
COOPER TOWNSHIP
KALAMAZOO COUNTY, MICHIGAN
PROSECUTION REPORT AND UPDATE
February 2023
New Cases:
2327 E. E Avenue, Kim Adams Zoning Violation—person living in motor home.
Sorensen letter of 2-17 provided until March 3 to remove burned- out remains of the
motor home. Check after March 3, issue citation for zoning violation if not corrected.
Compliance Orders entered recently:
None.
Ongoing Cases:
5307 N. 20th, Joseph Brinks: September 19, 2022 Order Enforcing Ordinances permits
the Township to remove litter, refuse, junk vehicles and parts at any time after October
15, 2022 and charge the costs to the Defendant and the property.
10501 N 16th Street (Oetman): Bank was foreclosing on mortgage. Property listed for
sale on Zillow. Placed “Notice of Conditions” with County Register of Deeds advising of
property status and no occupancy without inspections and permits. Sent letter to realtor
indicating that there are court orders and no occupancy without build ing department
approval. No response from realtor; however, the price has been reduced and it is no w
advertised as a house that needs TLC.
1539 E B Avenue (Fulton): Order Enforcing Ordinances dated June 29, 2021 permits
the Township to remove violations of Litter and Vehicle Storage Ordinance after July 15,
2021. No end date; meaning that the Township can clean up again, if necessary.
$6830 lien for costs of removal was paid.
1539 E. B Avenue (Fulton) (Wayne Walker): Federal District Court case is presently
continuing against the Defendants that were served. Some appearances have been
filed and Walker’s former girlfriend and the represented Cooper Township defendants
have filed motions to dismiss. There has not been a date set for decision on the
motions. Walker has filed additional allegations of violation of Federal Statutes. You
may recall that he dismissed his Kalamazoo County Circuit Court case against his
former girlfriend and others. Municipal Civil Infraction Zoning Citation was authorized
on January 3, 2023; however, no citation has been issued as of this time. The written
zoning decision was not appealed to the Zoning Board of Appeals, so a citation can be
authorized when you are ready, so long as we know that there are neighbors and others
willing to testify as to activities on the property.
1817 West D Avenue (Gurd): September 19, 2022 Order allowed the Township to
remove junk vehicles, parts and litter from outdoor storage on the property. According
to the order, the Township is permitted to access the subject property as often as
necessary to place it into compliance with the Litter and Vehicle Storage Ordinances
and to properly dispose of items that are removed. Township can charge costs of
removal on the property taxes.
June 10, 2022 Order of the 8th District Court Magistrate prohibits burning of illegal items
on the property. The Township can charge a $200 fine for each time that it is called out
for a burning violation. This order expires on June 10, 2024.
4537 W. AB Avenue (Willcut): Order Enforcing Ordinance entered on March 29, 2022
required owner to remove sign, which could be replaced with a 1’ x 1’ sign, and to place
all mowing equipment and other equipment used on the business into a fully enclosed
building; or remove it from outdoor storage. Dumpster was to be removed to a
conforming location on the driveway. Show cause hearing November 14, 2022. OEO
was out sick. Defendant angry and said he might shoot OEO if he went to property.
Judge did not change parameters of the existing order, but said that Defendant needed
to follow through if the neighbors complain ed.
9489 Douglas Avenue (Adam Wiltse): Owner/occupant expressed renewed interest in
resuming business. Obtained site plan from prior case file (Moran) and forwarded to
Zoning Administrator. Unknown if updated site plan is needed or if Zoning Administrator
will accept the old one. Interest in re-asserting business may have waned.
3665 B Avenue (Payne): If Mrs. Payne paid her one-month fine along with her
property taxes, I will file a “Satisfaction of Judgment” for all fines with the Court.
3950 W C Avenue (Gretzner): Garrett inspected and took photographs on February
24; wall board not installed. Judge Haenicke allowed one extension of permit and took
township’s request for $25.00 daily fine (increasing as more permits are needed, the
longer it goes) under advisement. Order was sent to judge for entry. Gretzner needs
to pull new permits by March 10, 2023.
As always, please let me know if you have any questions. We appreciate the
opportunity to address these matters on behalf of Cooper Township.
Roxanne C. Seeber
GULL LAKE SEWER AND WATER AUTHORITY
FINANCIAL STATEMENTS AND SUPPLEMENTAL INFORMATION
For the Years Ended March 31, 2022 and 2021
TABLE OF CONTENTS
Page No.
Independent Auditors’ Report 1
Management’s Discussion and Analysis 2-6
Financial Statements
Statements of Net Position 7
Statements of Revenues, Expenses and Changes in Net Position 8
Statements of Cash Flows 9
Notes to Financial Statements 10-18
Supplemental Information
Schedule of Operating Expenses Compared to Budget 19
SEBER TANS, PLC
CONSULTANTS & CERTIFIED PUBLIC ACCOUNTANTS
555 W. Crosstown Parkway, Suite 304
Kalamazoo, Michigan 49008 Phone (269) 343-8180
www.sebertans.com Fax (269) 343-5419
INDEPENDENT AUDITORS’ REPORT
To the Board of Supervisors
Gull Lake Sewer and Water Authority
Opinions
We have audited the accompanying financial statements, which consist of a single enterprise fund, of
Gull Lake Sewer and Water Authority as of and for the years ended March 31, 2022 and 2021, and the
related notes to the financial statements, as listed in the table of contents.
In our opinion the financial statements referred to above present fairly, in all material respects, the
financial position of Gull Lake Sewer and Water Authority at March 31, 2022 and 2021, and the
respective changes in financial position and cash flows thereof for the years then ended in accordance
with accounting principles generally accepted in the United States of America.
Basis for Opinions
We conducted our audits in accordance with auditing standards generally accepted in the United States
of America Our responsibilities under those standards are further described in the Auditor’s
Responsibilities for the Audit of the Financial Statements section of our report. We are required to be
independent of Gull Lake Sewer and Water Authority, and to meet our other ethical responsibilities, in
accordance with the relevant ethical requirements relating to our audits. We believe that the audit
evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.
Responsibilities of Management for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; and for the
design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error.
In preparing the financial statements, management is required to evaluate whether there are conditions
or events, considered in the aggregate, that raise substantial doubt about the Gull Lake Sewer and
Water Authority’s ability to continue as a going concern for twelve months beyond the financial statement
date, including any currently known information that may raise substantial doubt shortly thereafter.
Auditors’ Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole
are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that
includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance
and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing
standards will always detect a material misstatement when it exists. The risk of not detecting a material
misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve
collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
Misstatements are considered material if there is a substantial likelihood that, individually or in the
aggregate, they would influence the judgment made by a reasonable user based on the financial
statements.
1
In performing an audit in accordance with generally accepted auditing standards, we:
Exercise professional judgment and maintain professional skepticism throughout the audit.
Identify and assess the risks of material misstatement of the financial statements, whether due
to fraud or error, and design and perform audit procedures responsive to those risks. Such
procedures include examining, on a test basis, evidence regarding the amounts and disclosures
in the financial statements.
Obtain an understanding of internal control relevant to the audit in order to design audit
procedures that are appropriate in the circumstances, but not for the purpose of expressing an
opinion on the effectiveness of the Gull Lake Sewer and Water Authority’s internal control.
Accordingly, no such opinion is expressed.
Evaluate the appropriateness of accounting policies used and the reasonableness of significant
accounting estimates made by management, as well as evaluate the overall presentation of the
financial statements.
Conclude whether, in our judgment, there are conditions or events, considered in the aggregate,
that raise substantial doubt about the Gull Lake Sewer and Water Authority’s ability to continue
as a going concern for a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters,
the planned scope and timing of the audit, significant audit findings, and certain internal control-related
matters that we identified during the audit.
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that management’s
discussion and analysis (identified in the table of contents) be presented to supplement the basic
financial statements. Such information, although not part of the basic financial statements, is required
by the Government Accounting Standards Board, who considers it to be an essential part of financial
reporting for placing the basic financial statements in an appropriate operational, economic, or historical
context. We have applied certain limited procedures to the required supplementary information in
accordance with auditing standards generally accepted in the United States of America, which consisted
of inquiries of management about the methods of preparing the information and comparing the
information for consistency with management’s responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial statements. We do
not express an opinion or provide any assurance on the information because the limited procedures do
not provide us with sufficient evidence to express an opinion or provide any assurance.
Supplementary Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the Gull Lake Sewer and Water Authority’s basic financial statements. The accompanying
financial information listed as supplemental information in the table of contents is presented for the
purpose of additional analysis and is not a required part of the basic financial statements. Such
information is the responsibility of management and was derived from and relates directly to the
underlying accounting and other records used to prepare the basic financial statements. The information
has been subjected to the auditing procedures applied in the audit of the basic financial statements and
certain additional procedures, including comparing and reconciling such information directly to the
underlying accounting and other records used to prepare the basic financial statements or to the basic
financial statements themselves, and other additional procedures in accordance with auditing standards
generally accepted in the United States of America. In our opinion, the supplemental information is fairly
stated, in all material respects, in relation to the basic financial statements as a whole.
Seber Tans, PLC
Kalamazoo, Michigan
August 22, 2022
Gull Lake Sewer and Water Authority
Management’s Discussion and Analysis
2
Using This Annual Report
This annual report consists of the Statements of Net Position, the Statements of Revenues,
Expenses and Changes in Net Position, and the Statements of Cash Flows. Along with the
footnotes, they provide detailed financial information concerning the Authority (Gull Lake Sewer
and Water Authority). This section, Management’s Discussion and Analysis, is intended to provide
an overview of the Authority’s financial condition, results of operations, and other key information.
Financial Overview
In analyzing the Authority’s financial position, it is important to recognize the mission of the
Authority. From a financial perspective, the Authority’s core objective is to manage the long-term
costs of providing sanitary sewer service to the businesses and residents (collectively the Users)
of participating Municipalities. The Authority acts as agent of the participating Municipalities. The
quarterly amounts charged to Users approximate the operating costs incurred by the Authority in
providing wastewater collection, operations, maintenance, and replacement, including treatment of
wastewater at the City of Kalamazoo’s regional facility. In addition to the annual operating costs of
providing sanitary sewer, the Authority is responsible for the repayment of long-term bonds and
other debt obligations incurred from time-to-time to finance construction of various portions of the
sanitary sewer system. Capital costs of new infrastructure are generally recovered from the
benefiting property owners, the land owner(s) and/or developer(s), at the time the infrastructure is
constructed, while replacement of existing infrastructure may be debt or cash financed and/or paid
for from rates.
A significant non-cash expense of the Authority is depreciation. For budgeting purposes and setting
User rates, management does not consider depreciation expense. Depreciation expense
represents costs associated with the construction of the sanitary sewer system. Also, customer
principal payments from assessments on the benefiting properties, customer payments of
connection fees and Authority principal payments made on long-term financing are not reflected as
revenues or expenses of the Authority.
2022 2021 2020
Total operating expense $ 2,746,213 $ 2,224,212 $ 2,265,775
Less depreciation and amortization (813,711) (593,057) (589,755)
Operating expenses, net of
depreciation and amortization
1,932,502
1,631,155 1,676,020
Users (expressed as units) 4,881 4,875 5,254
Cost per Unit $ 396 $ 335 $ 319
The Authority’s costs of operating are primarily affected by (i) wastewater treatment charges from
the City of Kalamazoo, (ii) the costs of employed personnel and (iii) the increasing cost of repair,
rehabilitation and/or replacement. The sanitary sewer system covers a geographic area of 15
square miles. It is projected that over 500 new Users will connect to the sewer system over the
next 10 years. Some of these users may be other than single family homes and contribute flow
greater than single family homes (equivalent units of flow).
The Authority’s net assets (decreased) increased $5,728,769 in 2022, $(350,851) in 2021 and
$(352,474) in 2020. The decrease in 2021 and 2020 primarily represents the excess of annual
depreciation expense not being offset by capital asset additions net of related debt. The increase
in 2022 primarily represents the excess of capital asset additions over annual depreciation
Gull Lake Sewer and Water Authority
Management’s Discussion and Analysis
3
expense. In 2022, Cooper Township’s sewer assets of 6,305,460 were merged into the Authority.
In years net assets increase, the increase is driven primarily from new public sewer construction
and benefiting property owners paying connection fees. In years with minimal sewer expansions,
net assets decrease primarily due to depreciation expense. Construction activity has been
increasing after minimal new sewer expansion in the Authority’s district over the period, 2009-2019.
Authority assets, liabilities, and net assets are summarized as follows:
2022 2021 2020 % Change
2021 - 2022
Capital assets, net of
depreciation
$ 19,404,254 $ 13,447,099 $ 12,225,989 44.3
Other assets 1,409,070 1,908,322 2,231,259 (26.2)
Total assets 20,813,324 15,355,421 14,457,248 35.5
Long-term liabilities 687,397 954,582 - (28.0)
Other liabilities 501,201 504,882 210,440 (0.7)
Total liabilities 1,188,598 1,459,464 210,440 (18.6)
Net assets:
Invested in capital assets,
net of related
debt 18,477,283 12,259,049 12,225,989 50.7
Unrestricted 1,147,443 1,636,908 2,020,819 (29.9)
Total net assets $ 19,624,726 $ 13,895,957 $ 14,246,808 41.2
Operating results for fiscal years 2022 through 2020 were as follows:
2022
2021
2020
% Change
2021-2022
Operating revenue $ 1,908,795 $ 1,711,031 $ 1,780,940 11.6
Operating costs 2,746,213 2,224,212 2,265,775 23.5
Net loss from operations (837,418) (513,181) (484,835) (63.2)
Net non-operating (loss)
revenues
43,479
16,974
(62,890)
156.2
Loss before capital
contributions
(793,939)
(496,207)
(547,725)
(60.0)
Capital contributions 6,522,708 145,356 195,251 4,387.4
Change in net assets $ 5,728,769 $ (350,851) $ (352,474) 1,732.8
Gull Lake Sewer and Water Authority
Management’s Discussion and Analysis
4
Absent depreciation, the Authority had an excess (deficiency) of operating revenues over operating
costs of approximately $(24,000) for 2022, $80,000 for 2021 and $105,000 for 2020, respectively.
Operating revenues increased by 11.6% for 2022, decreased by 4% for 2021 and increased by
16.2% for 2020.
Treatment charges are a significant portion of the Authority’s operating budget. After a period of
rate increases approximating 7% increase per year (2003-2012), the City of Kalamazoo did not
increase the treatment rate charged to the Authority (2013-2017), and the rate was lowered slightly
in 2014. The City of Kalamazoo increased the rate by 3.7% in 2018, 4.3% in 2019, 9.8% in 2020,
and 18.3% in 2021. Also, the City of Kalamazoo implements annual or bi-annual “true up”. In lieu
of sending a check, true ups are now implemented by adjustments to the Township rate. A 1994
amendment to the Authority’s 30-year contract for wastewater treatment services extends the
Wastewater Discharge Contract with the City of Kalamazoo to July 2024. Renewal of this long-term
wastewater treatment contract is anticipated prior to 2024.
In 2022, 2021 and 2020, the Authority recognized net contributed capital of $217,248, $145,356
and $195,251, respectively. Based on review of the security of contractual liens, the Authority had
stopped financing Utility Projects or Connection Fees for new users connecting to the system. The
Authority reinstated Connection Fee Financing in early 2017. There were no Connection Fees
financed as of FYE 2021. With respect to the security of User Fee receivables, per Michigan
Attorney General’s Opinion dated October 19, 2012, #7258, User Fee receivable liens on
foreclosed properties are no longer enforceable; however, the amount of foreclosures is not
material to the Authority’s financial position.
Capital Assets and Debt Administration
The Authority had $137,000 of completed sewer construction during fiscal year 2022, $80,000
during fiscal year 2021, and $423,173 during fiscal year 2020. In fiscal year 2021, a property owner
contributed sewer pipe valued at $80,000 on West Gull Lake Drive to relocate the sewer pipe. In
fiscal year 2020, the Authority spent $423,173 for Capital Improvement Projects. In fiscal year
2019, a developer contributed pipe valued at $559,300 for Gilmore Farms.
The Authority previously completed an Asset Management Plan (AMP) / Capital Improvement Plan
which proposed cash financing of capital improvements the next six years, and debt financing for
scheduled replacement / repair / improvements beginning in fiscal year 2028. The Asset
Management Plan (AMP) / Capital Improvement Plan and financing plan is in the process of being
updated. In fiscal year 2021, the Authority approved debt financing of $800,000 for updating the
Authority SCADA system. In fiscal year 2021, the Authority also entered into a Government
Obligation Contract for the purchase of a Gapvax Combination Jetvac in the amount of $468,920.
During 2009, the Gilmore Farms Sanitary Sewer – 30th Street Project (public portion) was
constructed for $434,141. The Authority initially contributed $113,000 towards the project and the
developer contributed $375,000 based on the estimated $488,000 construction cost. In recognition
of the developer contribution to the Project, the Authority and the Township agree to refund to the
developer 50% of the Indirect Connection Fees received from the developer by the Authority on
behalf of the Township from the first 300 residential units constructed on the property connecting
to the Project and connecting to additional public sewer to be constructed by the developer at the
developer’s cost. Through the initial contribution and refund of connection fees, it is estimated that
the Authority will be responsible for approximately 60% of the project cost. Developer connections
began in fiscal year 2019. Should the number of new housing units reach approximately 700 in the
future phases of the project, the Authority is obligated to construct a relief sewer for the district of
Gull Lake Sewer and Water Authority
Management’s Discussion and Analysis
5
approximately $664,490 (2022 estimated cost). As the developer has indicated there is not likely
to be 700 new homes in this development, the financial commitment for the pipeline has not been
inserted into the Authority’s long-term Capital Improvement Plan.
Beginning in calendar year 2011, the Authority initiated a program to locate, find, minimize and/or
eliminate clean water from entering the public sewer system in order to control costs. Clean water
(groundwater) enters the public sewer system primarily through leaks within the Authority’s pipes
system, leaks within the customer’s property, and residential clean water sump pumps. The cost of
initiating, implementing and administering this on-going program is expected to be offset by the
long-term savings of treatment cost expense.
Economic Factors and Next Year’s Rates
Each year, the Authority monitors its cash flow for operating expenses and makes
recommendations to the participating municipalities for rate increases necessary to fund operations
and maintenance. The Authority, after thorough investigation of its system (2014-2017), prepared
a 40-year Asset Management Plan that calls for the replacement of $4 Million dollars of piping and
ancillary assets over the next 10 years, starting in 2018, with continued system upgrades thereafter.
The financial analysis of the plan projected rate increases of approximately 3.5% starting
April 1, 2018, and each April 1st thereafter subject to annual review and updating of the Capital
Improvement Plan. Beginning April 1, 2018, the Authority municipalities implemented a series of
rate increases of $3 per quarter over each of the next 4 years (11.5%). The primary drivers for the
rate increase were (i) increasing costs (inflation) and (ii) necessary replacement (capital) as per the
Asset Management Plan. The Authority plans to update the Capital Improvement Plan and
recommend necessary rate increases. April 1, 2022, the Authority municipalities implemented a 3-
year rate increases. Fiscal year 2023, 33%; 2024, 8%; and 2025, 7%. The primary drivers for the
rate increase were (i) increasing costs (inflation) and (ii) necessary replacement (capital) as per the
Asset Management Plan. The Authority plans to update the Capital Improvement Plan and
recommend necessary rate increases.
In fiscal 2019, the Authority approved a Letter of Intent with Charleston Township to act as the
agent/operator including sewer billing for the sewer service district South of M96 effective
January 1, 2019. The Authority is also the agent/operator for Cooper Township. The Authority bills
for sewer service in these sewer districts but does not own the assets. The existing agreements
with these Townships do not require that the Authority allocate a portion of the revenue billed for
asset replacement in these sewer service districts. This may change in future agreements. As of
July 1, 2021, the Authority is no longer the agent/operator for Charleston Township. On February
19, 2022, Cooper Township concluded their 20-year contract for services with the Authority to
become a fully vested voting member.
In fiscal 2020, the Authority entered into an agreement with the City of Galesburg to provide sewer
and water systems operation and maintenance.
In fiscal 2020, the Authority entered into an agreement with the Village of Augusta to provide water
technician services.
The Authority has approximately 33% of its customer base that is serviced by public water from a
neighboring entity. Currently, commercial and industrial customers pay the single family home rate
times a multiplier based on average domestic use by a single-family home expressed in units. For
commercial customers served by public water, the public water meter has been used from time-to-
time to calculate and adjust the units for the multiplier based upon actual consumption. There are
Gull Lake Sewer and Water Authority
Management’s Discussion and Analysis
6
no current plans to use actual water use consumption to generate sewer use bills for both
commercial and residential customers that have water meters at this time,
On May 8, 2014, the Authority was awarded a three-year Storm and Wastewater Asset
Management (SAW) Plan grant with the Michigan Department of Environmental Quality in the
amount of $1,285,523. The grant required a local match of $206,286 which brought the total project
amount to $1,491,809. Eligible expenditures were reimbursed to the Authority. The final SAW Grant
amount and local match were $783,421.62 and $87,046.85, respectively. Under the SAW Grant
the Authority was obligated to implement an Asset Management program that identifies current
condition and replacement cost projections, and, if funding gaps were identified within the SAW
plan, the Authority had to develop a long-term funding plan and increase rates to fund the plan.
There were no significant funding gaps identified through this process.
Also, as part of the SAW grant process, the Authority pledged to work with neighboring communities
whose infrastructure is used by the Authority for transporting wastewater from the Authority district
to the Regional Wastewater Facility. Although not initially paid for by the Authority, the Authority
recognizes its dependence on these “downstream interceptors” and as such, will be considering
long-term agreements in 2021-2022 with downstream communities obligating the Authority for
operations, maintenance, repair and replacement costs, the latter of which may be significant. It is
anticipated the estimated costs of these long-term obligations will be identified prior to entering into
these agreements and added to the Capital Improvement Plan.
In Spring 2014, the Authority agreed to be a Plaintiff in a lawsuit against the City of Kalamazoo
over the methodologies by which Kalamazoo sets its rates for wastewater treatment and services.
Management believes it necessary, to preserve its rights to long-term treatment capacity and to
better regulate how Kalamazoo charges its customers, to join eight other Plaintiffs in this action.
The lawsuit was dismissed in June of 2015, with a tolling agreement (can be refiled at any time) as
the Plaintiffs are continuing to work with the City of Kalamazoo on proposed 40-year wastewater
(and water) agreements. Negotiations continue with Kalamazoo in this regard.
Contacting the Authority’s Management
This financial report is intended to provide the Authority’s citizens, taxpayers, customers, and
investors with a general overview of the accountability for the money received by the Authority. If
you have questions about this report or need additional information, the Authority welcomes you to
contact John Crumb, Executive Director, or Heather Mezo, Executive Assistant, Gull Lake Sewer
& Water Authority, at (269) 731-4595 or via email at crumbj@glswa.org or mezo@glswa.org.
Additional information is available on the Authority website at www.glswa.org.
2022 2021
ASSETS
Current Assets
Cash and cash equivalents 184,648$ 174,597$
Customer accounts receivable 238,028 185,773
Other receivables 30,612 29,495
Total Current Assets 453,288 389,865
Other Assets
Other receivables, excluding current portion 10,200 10,800
Designated cash and investments 945,582 1,507,657
Total Other Assets 955,782 1,518,457
Property and Equipment
Fixed assets, net of accumulated depreciation of
$13,465,642 and $12,738,136 19,404,254 13,447,099
Total Assets 20,813,324 15,355,421
LIABILITIES
Current Liabilities
Accounts payable 232,849 242,242
Other 28,778 29,173
Current portion of notes payable 239,574 233,467
Total Current Liabilities 501,201 504,882
Long-Term Liabilities
Notes payable 687,397 954,582
Total Liabilities 1,188,598 1,459,464
NET POSITION
Unrestricted assets 1,147,443 1,636,908
Invested in capital assets, net of related debt 18,477,283 12,259,049
Total Net Position 19,624,726$ 13,895,957$
Gull Lake Sewer and Water Authority
Statements of Net Position
March 31, 2022 and 2021
See Accompanying Notes to the Financial Statements
7
2022 2021
Revenues
Charges for services 1,908,795$ 1,711,031$
Total Revenues 1,908,795 1,711,031
Operating Expenses
Salaries and wages 503,061 490,678
Fringe benefits 167,587 159,020
Contracted services 1,033,474 792,260
Utilities 113,525 98,731
Supplies 7,001 7,198
Maintenance and repairs 107,854 83,268
Depreciation 813,711 593,057
Total Operating Expenses 2,746,213 2,224,212
Operating Loss (837,418) (513,181)
Non-Operating Revenues (Expenses)
Interest income 2,349 5,051
Interest expense (27,401) (11,262)
Lease income 11,650 11,650
Gain on sale of assets 56,881 11,535
Net Non-Operating Revenues (Expenses)43,479 16,974
Change in Net Position from Operations
Before Capital Contributions (793,939) (496,207)
Contributed Capital
Merger with Cooper Township 6,305,460 -
Contributed by users 217,248 145,356
Total Contributed Capital 6,522,708 145,356
Change in Net Position 5,728,769 (350,851)
Net position at beginning of year 13,895,957 14,246,808
Net Position at End of Year 19,624,726$ 13,895,957$
Gull Lake Sewer and Water Authority
Statements of Revenues, Expenses and Changes in Net Position
For the Years Ended March 31, 2022 and 2021
See Accompanying Notes to the Financial Statements
8
2022 2021
CASH FLOWS FROM OPERATING ACTIVITIES
Cash received from users 1,856,540$ 1,712,177$
Cash payments to suppliers for goods and services (1,272,792) (922,155)
Cash payments to employees for services (670,648) (649,698)
Net Cash Provided by (Used in) Operating Activities (86,900) 140,324
CASH FLOWS FROM CAPITAL AND RELATED FINANCING
ACTIVITIES
Other non-operating revenues 11,650 11,650
Proceeds from connection fees 80,576 181,583
Proceeds from debt - 800,000
Proceeds from sale of fixed assets 97,756 13,324
Advances from (to) other governments (395) 453
Principal paid on debt (261,078) (80,870)
Interest paid on debt (27,401) (11,262)
Acquisition and construction of capital assets (368,581) (1,267,038)
Net Cash Used in Capital and
Related Financing Activities (467,473) (352,160)
CASH FLOWS FROM INVESTING ACTIVITIES
Interest earned on investments and receivables 2,349 5,051
Net Cash Provided by Investing Activities 2,349 5,051
Net Change in Cash and Cash Equivalents (552,024) (206,785)
Cash and cash equivalents at beginning of year 1,682,254 1,889,039
Cash and Cash Equivalents at End of Year 1,130,230$ 1,682,254$
BALANCE SHEET CLASSIFICATION OF CASH
AND CASH EQUIVALENTS
Cash and cash equivalents 184,648$ 174,597$
Designated cash and investments 945,582 1,507,657
1,130,230$ 1,682,254$
Non-Cash Transactions
Equipment acquired by issuing notes payable -$ 468,920$
Sewer line extension contributed by developer 137,770$ 80,000$
Sewer lines acquired through merger 6,305,460$ -$
Gull Lake Sewer and Water Authority
Statements of Cash Flows
For the Years Ended March 31, 2022 and 2021
See Accompanying Notes to the Financial Statements
2022 2021
Supplemental Disclosures
Reconciliation of operating loss to net cash provided by
operating activities:
Operating loss (837,418)$ (513,181)$
Adjustments to reconcile operating loss to net cash
provided by operating activities:
Depreciation and amortization 813,711 593,057
Changes in operating assets and liabilities
which provided (used) cash:
Receivables (52,255) 1,146
Accounts payable (10,938) 59,302
Total Changes in Assets and Liabilities
Included in Operating Results 750,518 653,505
Net Cash Provided by (Used in) Operating Activities (86,900)$ 140,324$
9
Gull Lake Sewer and Water Authority
Notes to Financial Statements
For the Years Ended March 31, 2022 and 2021
10
NOTE A – Summary of Significant Accounting Policies
Authority Formation and Mission
Gull Lake Sewer and Water Authority (the Authority) was established by the Townships of Ross and
Richland, Kalamazoo County, and the Townships of Barry and Prairieville, Barry County and
incorporated under the provisions of Act 233, Public Acts of 1955, as amended. In fiscal 2022, Cooper
Township of Kalamazoo County became a member. The Authority is governed by a board consisting
of an elected official appointed from each of the constituent Townships. The Authority was formed to
operate, maintain, administer and manage sewage collection systems and water systems pursuant to
Act 94, Public Acts of 1933, as amended.
The Authority transports sewage through its system to the City of Kalamazoo under a treatment contract
that expires in 2024. Management anticipates that the contract will be renewed prior to 2024.
Scope of Reporting Entity and Basis of Presentation
The financial statements of Gull Lake Sewer and Water Authority contain all the funds that are
financially interdependent on the Authority's executive or legislative branches. The most significant
manifestation in determining the reporting entity is financial interdependence. Other manifestations to
be considered include, but are not limited to, the selection of governing authority, the designation of
management, the ability to significantly influence operations and accountability for fiscal matters. Other
criteria used to evaluate potential component units for inclusion or exclusion in a reporting entity is the
existence of special financing relationships regardless of oversight responsibilities. The Authority does
not have any potential component units. Based on these criteria the Authority is considered a reporting
unit and is not considered a component unit of the Townships.
Basis of Accounting
The statement of net position, the statement of revenues, expenses, and changes in net position and
the statement of cash flows report information on all of the activities of the primary government (the
“Authority”). The Authority engages in only business-type activities; business type activities rely
significantly on fees and charges for services.
All activities of the Authority are accounted for in a single proprietary fund. The accounting and financial
reporting treatment applied to a fund is determined by its measurement focus. All proprietary funds are
accounted for on a flow of economic resources measurement focus. With this measurement focus, all
assets and liabilities associated with the operation of these funds are included on the statement of net
assets. Net assets are divided into the following components: invested in capital assets-net of related
debt, restricted for debt service and other purposes, and unrestricted.
Proprietary fund-type operating statements present increases (i.e., revenues) and decreases (i.e.,
expenses) in net total assets. Activities of the Authority are accounted for using the accrual basis of
accounting. Revenues are recognized when they are earned and expenses are recognized when they
are incurred. Operating activities include all revenues and expenses associated with sewer activities.
Non-operating revenues and expenses relate primarily to financing and investing activities.
Gull Lake Sewer and Water Authority
Notes to Financial Statements
For the Years Ended March 31, 2022 and 2021
11
NOTE A – Summary of Significant Accounting Policies (Continued)
Cash and Cash Equivalents
For purposes of the statements of cash flows, cash and cash equivalents includes all highly liquid
investments, with a maturity of three months or less when purchased.
Receivables
Customer accounts receivable represent quarterly billings for user fees. Contract receivables consist
of contracts with member municipalities which are paid from assessments levied on individual
properties for the extension of sewer services. Other receivables consists of customer connection fees
for hook ups, an extension of a sewer line to service a development, and other miscellaneous
receivables. Receivables are evaluated annually and an allowance for uncollectible accounts is
established if necessary. As of March 31, 2022 and 2021, an allowance for uncollectable customer
receivable was not considered necessary. See Note C for allowance provisions for other receivables.
Restricted and Designated Assets
To the extent the Authority has outstanding contract debt that is collateralized by assessment contracts
receivable, certain deposits and investments are restricted by contract and/or Township ordinance.
Additionally, the Board may designate other funds for future repairs and maintenance and capacity
enhancement of the sewer system. Board designated funds are generated primarily from capital
charges and transfers from operating cash. Costs of capital improvements and significant repairs and
replacements may be funded from these designated assets.
Fixed Assets
Fixed assets of the Authority are accounted for on a cost of services or "capital maintenance"
measurement focus. Fixed assets are valued at cost. Donated fixed assets are stated at their fair market
value on the date donated.
Depreciation of all exhaustible fixed assets is charged as an expense against operations. Depreciation
has been provided using the straight-line method over the estimated useful lives of the related assets
as follows: Buildings - 20 years, Sewer Lines - 50 years, Equipment - 10 years, Vehicles - 10 years and
Water Lines - 50 years.
Capitalized Interest
Interest costs on debt incurred to finance fixed asset additions is expensed as incurred and has not
been capitalized.
Estimates
Preparation of financial statements in accordance with generally accepted accounting principles
requires the use of estimates by management. Estimates are subject to change and, accordingly, actual
results may differ from the estimates used in preparation of the accompanying financial statements.
These financial statements include estimates primarily as to the depreciable lives and salvage values
of fixed assets, and the current portion of contracts receivables.
Gull Lake Sewer and Water Authority
Notes to Financial Statements
For the Years Ended March 31, 2022 and 2021
12
NOTE B – Cash, Deposits and Investments
The State of Michigan allows a political subdivision to authorize its treasurer or other chief financial
officer to invest surplus funds belonging to and under the control of the entity into certain instruments
described as follows: bonds, securities and other obligations of the United States, or an agency or
instrumentality of the United States; certificates of deposit, savings accounts, deposit accounts, or
depository receipts of a financial institution in compliance with section 6 of PA 105 of 1855, MCL 21.146.
Financial institution means a state or nationally chartered bank or a state or federally chartered savings
and loan association, savings bank or credit union whose deposits are insured by an agency of the
United States government. The Authority may invest in commercial paper rated at the time of purchase
within the two highest classifications established by not less than two standard rating services and
which matures not more than 270 days after the date of purchase; in United States government or
federal obligation repurchase agreements; in bankers’ acceptances of United States banks; in mutual
funds composed of investment vehicles which are legal for direct investment by local units of
government in Michigan; or in surplus fund investment pools.
The Authority’s cash and designated cash were held with numerous banking institutions located in
southwest Michigan. Authority management monitors cash held at financial institutions and transfers
cash balances that significantly exceed federal insurance limits.
Balances at March 31 related to cash and cash equivalents, deposits and certificates of deposit with
maturities greater than 90 days are detailed on the balance sheets as follows:
2022 2021
Cash and cash equivalents 184,648$ 174,597$
Designated assets (See Note D)
Certificates of deposits - 161,164
Deposits 945,582 1,346,493
945,582 1,507,657
Totals 1,130,230$ 1,682,254$
Totals
(Memorandum Only)
Custodial credit risk is the risk that, in the event of a bank failure, the Authority’s deposits may not be
returned to it. Deposits are exposed to custodial credit risk if they are not covered by depository
insurance and are uncollateralized. As of March 31, 2022, approximately $55,000 of the Authority’s
bank balances were exposed to custodial credit risk because they exceeded federal bank or credit
union insurance limits.
Gull Lake Sewer and Water Authority
Notes to Financial Statements
For the Years Ended March 31, 2022 and 2021
13
NOTE C – Receivables
Customer accounts receivable represent current sewer usage charges receivable. Unpaid customer
accounts receivables are added to the tax rolls after approximately one year.
Contracts receivables represent amounts due from individuals and businesses for their initial
connection to the sewer system and other miscellaneous charges. The amounts are receivable over a
contractual term, usually within 90 days. Under certain circumstances the Authority may extend credit.
If credit is extended, terms normally provide for annual payments over 5 years from the date of
connection, plus interest at 5% per annum on the unpaid balance and are secured by a lien on the
premises.
Other receivables consist of billings for maintenance and repairs for users, other local municipalities
contracting such services from the Authority, other miscellaneous items, and a balance due from a
developer related to the extension of a sewer line in Richland Township. The receivable is due as
connections are made at the rate of $600 per connection. The developer’s obligation for repayment of
this receivable is limited to new connections on the property. The balance due at March 31, 2022 and
2021 was $39,600 and $40,200, respectively. The Authority has recorded a valuation allowance of
$29,400 as of March 31, 2022 and 2021. The balance, net of allowance, has been shown as a long-
term asset.
The Authority evaluates the collectability of contracts receivable and connection fees annually.
Contracts are secured by mechanics liens on the properties and management believes the amounts
receivable will be realized through repayment or through the collateral. With the exception of the
developer receivable described above, no allowance for doubtful accounts has been made in the
accompanying financial statements.
NOTE D – Designated Assets
Cash and investments at March 31 are Board designated for the following purposes:
2022 2021
Board designated for:
Larger equipment replacements 870,519$ 1,435,589$
Other 75,063 72,068
Total 945,582$ 1,507,657$
Gull Lake Sewer and Water Authority
Notes to Financial Statements
For the Years Ended March 31, 2022 and 2021
14
NOTE E – Summary of Property and Equipment
The property and equipment of the Authority, together with changes therein for the year ended
March 31, 2022, are detailed as follows:
Balances Balances
April 1, 2021 Additions Disposals March 31, 2022
Cost
Land and improvements 668,442$ 30,955$ -$ 699,397$
Buildings 953,067 10,125 - 963,192
Equipment 3,094,746 58,033 - 3,152,779
Sewer system 21,188,293 6,519,555 - 27,707,848
Vehicles 280,687 193,072 (127,079) 346,680
Total Property and
Equipment 26,185,235 6,811,740 (127,079) 32,869,896
Accumulated depreciation
Land and improvements 140,787 3,236 - 144,023
Buildings 431,631 40,676 - 472,307
Equipment 1,271,497 176,181 - 1,447,678
Sewer system 10,770,503 549,434 - 11,319,937
Vehicles 123,718 44,184 (86,205) 81,697
Total Accumulated
Depreciation 12,738,136 813,711 (86,205) 13,465,642
Net Property and
Equipment 13,447,099$ 5,998,029$ (40,874)$ 19,404,254$
Gull Lake Sewer and Water Authority
Notes to Financial Statements
For the Years Ended March 31, 2022 and 2021
15
NOTE E – Summary of Property and Equipment (Continued)
The property and equipment of the Authority, together with changes therein for the year ended
March 31, 2021, are detailed as follows:
Balances Balances
April 1, 2020 Additions Disposals March 31, 2021
Cost
Land and improvements 666,442$ 2,000$ -$ 668,442$
Buildings 926,735 26,332 - 953,067
Equipment 1,527,020 1,574,402 (6,676) 3,094,746
Sewer system 21,026,821 161,472 - 21,188,293
Vehicles 248,430 51,750 (19,493) 280,687
Total Property and
Equipment 24,395,448 1,815,956 (26,169) 26,185,235
Accumulated depreciation
Land and improvements 138,353 2,434 - 140,787
Buildings 392,054 39,577 - 431,631
Equipment 1,184,161 92,223 (4,887) 1,271,497
Sewer system 10,350,055 420,448 - 10,770,503
Vehicles 104,836 38,375 (19,493) 123,718
Total Accumulated
Depreciation 12,169,459 593,057 (24,380) 12,738,136
Net Property and
Equipment 12,225,989$ 1,222,899$ (1,789)$ 13,447,099$
NOTE F – Changes in Long-term Debt
The following is a summary of debt transactions of the Authority.
2022 2021
Debt Payable, beginning of year 1,188,049$ -$
Debt incurred - 1,268,919
Debt retired (261,078) (80,870)
Debt Payable, end of year 926,971$ 1,188,049$
Gull Lake Sewer and Water Authority
Notes to Financial Statements
For the Years Ended March 31, 2022 and 2021
16
NOTE F – Changes in Long-term Debt (Continued)
Debt payable at March 31 consists of the following:
2022 2021
Installment purchase agreement dated July 29,
2020 for SCADA System upgrade, due in 28 609,828$ 719,129$
quarterly installments of $30,711, including
interest at 2.02%, all principal and interest due
July 20, 2027, secured by authority building.
Government Obligation contract dated July 17,
2020 for Gapvax Combination Jetvac, due in
3 annual payments of $165,636, including
interest at 2.956%, all principal and interest
due July 17, 2023, secured by equipment 317,143 468,920
926,971 1,188,049
Less current maturities (239,574) (233,467)
687,397$ 954,582$
The minimum annual debt service requirements, including interest, for long-term debt outstanding are
as follows:
Principal Interest Totals
2023 $ 239,574 $ 18,195 $ 257,769
2024 273,940 14,540 288,480
2025 115,360 7,484 122,844
2026 117,708 5,136 122,844
2027 120,104 2,740 122,844
Thereafter 60,285 457 60,742
Totals $ 926,971 $ 48,552 $ 975,523
Years Ending
March 31,
For the years ended March 31, 2022 and 2021, the Authority paid $27,401 and $11,262, respectively,
in interest on debt. The Authority did not capitalize any interest charges during the years ended
March 31, 2022 and 2021.
NOTE G – Storm and Wastewater Asset Management Plan Grant and Rate Adjustments
The Authority was awarded a Wastewater Asset Management Plan grant with the Michigan Department
of Environmental Quality. Under the Grant, the Authority was obligated to implement an Asset
Management program that identifies the current condition and replacement cost projections of each
significant asset; develop a long-term funding plan; and increase rates to fund the plan. The Authority’s
investigation into the condition of its infrastructure has identified several potential projects that will need
to be funded in the next 5-10 years. The Authority has commenced a plan to implement rate increases
of approximately 3.5% that started on April 1, 2018 and on each April 1st thereafter subject to annual
review and updating of the Capital Improvement Plan.
Gull Lake Sewer and Water Authority
Notes to Financial Statements
For the Years Ended March 31, 2022 and 2021
17
NOTE H – Retirement Plan
The Authority has a defined contribution retirement plan established under Section 401(a) of the
Internal Revenue Code and sponsored by the Municipal Employees Retirement System (MERS). The
Gull Lake Sewer and Water Authority Group Retirement Plan covers all eligible employees. The
Authority has the right to amend or terminate the Plan at any time. Contributions by the employer are
fixed at the discretion of the Authority and individual accounts are maintained for each participant.
Employees may contribute pre-tax contributions ranging from 2% to 10% of eligible wages. Employer
contributions for the years ended March 31, 2022 and 2021 were approximately 9% and 10%,
respectively, of covered payroll. Total retirement expense was $45,000 and $44,000 in 2022 and 2021,
respectively. Employee vesting in employer contributions is graded over four years. The Authority also
has a 457 Supplemental Deferred Compensation plan. All employees of the Authority are eligible to
participate. The Authority does not make any contributions to the 457 Plan.
NOTE I – Concentrations and Business Activity
For the years ended March 31, 2022 and 2021, the Authority had two major customers that individually
account for 10% or more of the Authority’s total revenue for the year. The fees from these two customers
were approximately 24% and 21% of the total revenue for the years ended March 31, 2022 and 2021,
respectively.
NOTE J – Look Back Treatment Charges
Treatment charges billing rates are set by the City of Kalamazoo based on their anticipated annual
costs over anticipated treatment flow. After actual costs and treatment flows are compiled, the City
adjusts the Authority’s treatment charge rate. Any over or under billing identified in the look back
analysis is also included in the rate adjustment.
NOTE K – Commitments and Contingencies
The Authority, in the normal operation of its activities, has exposure for damage to residential and
commercial property and personal injury resulting from the operation or construction of its sewer
system. The Authority’s board believes that commercial coverage and funds accumulated and
designated for significant replacements, as disclosed in Note D, are adequate to cover the associated
risk.
On occasion, the Authority works with municipalities and developers for potential utility projects. Should
the Authority Board determine that it is in the best interest of the current and future users of the system,
the Authority may fund these projects.
In the Spring of 2014, the Authority agreed to be a Plaintiff in a lawsuit against the City of Kalamazoo
over the methodologies by which Kalamazoo sets its rates for wastewater treatment and services.
Management believes it necessary to preserve its rights to long-term treatment capacity and to better
regulate how Kalamazoo charges its customers. The lawsuit was dismissed in June of 2015, with a
tolling agreement (can be refiled at any time) and the Plaintiffs are working with the City of Kalamazoo
on a proposed 40-year wastewater (and water) agreement. The Authority and other plaintiffs have
borne the costs of the lawsuit and will bear additional costs during the contract negotiations.
Management does not believe the costs will have a material impact on the Authority.
Gull Lake Sewer and Water Authority
Notes to Financial Statements
For the Years Ended March 31, 2022 and 2021
18
NOTE L – Merger of Cooper Township Sewer Operations
In March 2022, Cooper Township was admitted to the Authority. Effective with the admittance, Cooper
Township became a full voting member, the Cooper Township supervisor became a member of the
Board, and the Authority took over the sewer operations of Cooper Township.
This transaction is a merger of sewer operations since rights and responsibilities of ownership passed
to the Authority and no consideration was provided at the time of transfer. The accounting for mergers
generally requires the assets to be recorded at the transferee’s book value. However, the Authority
accounts for its sewer assets under the full accrual method of accounting and Cooper Township
accounted for its sewer assets primarily under the modified accrual method. Both of these accounting
methods are generally accepted.
The Authority has chosen to account for the merged sewer system assets under one accounting
method: the full accrual method. Cooper Township engineers performed a review of Cooper
Township’s sewer assets and estimated the current fair value to be $6,305,460. The Authority has
recorded this amount as an increase to fixed assets and contributed capital as of April 1, 2021, the
beginning of its fiscal year. The sewer assets are being depreciated over 50 years, as 50 years is the
maximum depreciation life used by the Authority and management believes that the Cooper Sewer
System will on average have a useful life exceeding 50 years.
NOTE M – Subsequent Events
Management has evaluated subsequent events through August 22, 2022, the date on which the
financial statements were available to be issued.
SUPPLEMENTAL INFORMATION
Variance -
Favorable 2021
Budget Actual (Unfavorable) Actual
Salaries and wages 489,576$ 503,061$ (13,485)$ 490,678$
Fringe benefits:
Social security 36,040 38,338 (2,298) 36,873
Hospitalization 79,240 73,960 5,280 68,131
Life insurance 496 496 - 496
Retirement 43,000 44,995 (1,995) 44,282
Disability 3,008 3,054 (46) 2,953
Dental, vision and fees 7,624 6,744 880 6,285
169,408 167,587 1,821 159,020
Contracted services:
Insurance/worker’s
compensation 30,000 26,432 3,568 27,847
Contracted services 50,800 111,604 (60,804) 25,314
Treatment charges 706,126 826,118 (119,992) 662,644
Sump pump 3,000 - 3,000 -
Engineering 52,000 15,210 36,790 28,842
Publications/printing 3,000 1,304 1,696 2,681
Audit 7,800 8,100 (300) 7,800
Legal 8,500 13,855 (5,355) 12,061
Radio 8,000 4,834 3,166 -
Dues/education/sales 5,000 2,470 2,530 3,856
Mileage/travel/entertainment 10,000 4,618 5,382 2,961
Authority meetings 3,375 2,825 550 2,150
Regional Commission membership 16,104 16,104 - 16,104
903,705 1,033,474 (129,769) 792,260
Utilities:
Fuel gasoline and diesel 17,000 26,032 (9,032) 11,429
Electric and gas 72,000 74,827 (2,827) 74,367
Telephone 15,000 12,666 2,334 12,935
104,000 113,525 (9,525) 98,731
Supplies:
Postage 7,000 4,897 2,103 5,261
Office 3,000 2,104 896 1,937
10,000 7,001 2,999 7,198
Maintenance and repairs:
General maintenance 22,000 17,245 4,755 23,516
Field operations 69,300 35,754 33,546 46,992
Repairs and maintenance 31,500 54,855 (23,355) 12,760
122,800 107,854 14,946 83,268
Totals, Excluding Depreciation 1,799,489$ 1,932,502$ (133,013)$ 1,631,155$
2022
Gull Lake Sewer and Water Authority
Schedule of Operating Expenses Compared to Budget
For the Year Ended March 31, 2022
(Comparative Actual Amounts for the Year Ended March 31, 2021)
See Accompanying Independent Auditors' Report
19
SEBER TANS, PLC
CONSULTANTS & CERTIFIED PUBLIC ACCOUNTANTS
555 W. Crosstown Parkway, Suite 304
Kalamazoo, Michigan 49008 Phone (269) 343-8180
www.sebertans.com Fax (269) 343-5419
August 22, 2022
To the Board of Supervisors and General Manager
of Gull Lake Sewer and Water Authority
In planning and performing our audit of the financial statements Gull Lake Sewer and Water Authority
for the year ended March 31, 2022, in accordance with auditing standards generally accepted in the
United States of America, we considered Gull Lake Sewer and Water Authority’s internal control over
financial reporting (internal control) as a basis for designing audit procedures that are appropriate in
the circumstances for the purpose of expressing our opinion on the financial statements, but not for
the purpose of expressing an opinion on the effectiveness of the Authority’s internal control.
Accordingly, we do not express an opinion on the effectiveness of the Authority’s internal control.
Our consideration of internal control was for the limited purpose described in the preceding
paragraph and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies and, therefore, material weaknesses or significant deficiencies
may exist that were not identified. However, as discussed below, we identified certain deficiencies in
internal control that we consider to be significant deficiencies.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent,
or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control such that there is a reasonable possibility that a
material misstatement of the entity’s financial statements will not be prevented, or detected and
corrected, on a timely basis. We did not identify any deficiencies in internal control that we consider
to be material weaknesses.
A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less
severe than a material weakness, yet important enough to merit attention by those charged with
governance. We consider the following deficiency in the Authority’s internal control to be a significant
deficiency:
Separation of duties
Due to the small size of the Authority's office staff, separation of duties is limited. The
Executive Assistant has access to assets, records the asset transactions in the accounting
system, and reconciles the accounting records. As a result, the risk of loss, error, or
irregularities increases. We recommend that the Authority Supervisors review key financial
reports and reconciliations periodically for unusual matters. In addition, fidelity bonding of all
personnel with access to accounting records and assets of the Authority should be
considered. This is a repeat finding from the prior year.
This communication is intended solely for the information and use of the Board of Supervisors and
Management of Gull Lake Sewer and Water Authority and is not intended to be and should not be
used by anyone other than these specified parties.
Very truly yours,
Seber Tans, PLC
SEBER TANS, PLC
CONSULTANTS & CERTIFIED PUBLIC ACCOUNTANTS
555 W. Crosstown Parkway, Suite 304
Kalamazoo, Michigan 49008 Phone (269) 343-8180
www.sebertans.com Fax (269) 343-5419
August 22, 2022
To the Board of Supervisors and Director of
Gull Lake Sewer and Water Authority
We have audited the financial statements (a single enterprise fund) of Gull Lake Sewer and
Water Authority for the year ended March 31, 2022. Professional standards require that we
provide you with information about our responsibilities under generally accepted auditing
standards, as well as certain information related to the planned scope and timing of our audit. We
have communicated such information in our letter to you dated June 6, 2022. Professional
standards also require that we communicate to you the following information related to our audit.
Significant Audit Findings
Qualitative Aspects of Accounting Practices
Management is responsible for the selection and use of appropriate accounting policies. The
significant accounting policies used by Gull Lake Sewer and Water Authority are described in
Note A to the financial statements. No new accounting policies were adopted and the application
of existing policies was not changed during the year. We noted no transactions entered into by
Gull Lake Sewer and Water Authority during the year for which there is a lack of authoritative
guidance or consensus. All significant transactions have been recognized in the financial
statements in the proper period.
Accounting estimates are an integral part of the financial statements prepared by management
and are based on management’s knowledge and experience about past and current events and
assumptions about future events. Certain accounting estimates are particularly sensitive because
of their significance to the financial statements and because of the possibility that future events
affecting them may differ significantly from those expected. The most sensitive estimates
affecting the Gull Lake Sewer and Water Authority’s financial statements were:
Management’s estimate of the depreciation is based on the economic useful lives of the
assets, the current portions of assessments and contracts receivable based on
contractual terms and past history, the collections of assessments and user bills
receivable based on past history, status of current accounts, and applicable lien laws. We
evaluated the key factors and assumptions used to develop these estimates in
determining that they are reasonable in relation to the financial statements taken as a
whole.
Certain financial statement disclosures are particularly sensitive because of their significance to
financial statement users. The financial statements disclosures are neutral, consistent, and clear.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and
completing our audit.
To the Board of Supervisors and Director of
Gull Lake Sewer and Water Authority
August 22, 2022
2
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified
during the audit, other than those that are clearly trivial, and communicate them to the appropriate
level of management. Adjustments proposed and made have been provided to you. Some of the
misstatements detected as a result of audit procedures and corrected by management were
material, either individually or in the aggregate, to the financial statements taken as a whole.
Those entries primarily were to capitalize fixed asset activity which management records on a
cash budgetary basis and adjust depreciation. Management elected to make all adjustment
proposed during the audit. Therefore, there were no passed adjustments.
Disagreements with Management
For purposes of this letter, professional standards define a disagreement with management as a
financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that
could be significant to the financial statements or the auditor’s report. We are pleased to report
that no such disagreements arose during the course of our audit.
Management Representations
We have requested certain representations from management that are included in the
management representation letter dated August 22, 2022.
Management Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and
accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation
involves application of an accounting principle to Gull Lake Sewer and Water Authority’s financial
statements or a determination of the type of auditor’s opinion that may be expressed on those
statements, our professional standards require the consulting accountant to check with us to
determine that the consultant has all the relevant facts. To our knowledge, there were no such
consultations with other accountants.
Other Audit Findings or Issues
We generally discuss a variety of matters, including the application of accounting principles and
auditing standards, with management each year prior to retention as Gull Lake Sewer and Water
Authority’s auditors. However, these discussions occurred in the normal course of our
professional relationship and our responses were not a condition to our retention.
Other Matters
During our audit planning, we identified the significant risks to be the recording of the Cooper
Township sewer merger and compliance with agreements (debt, assessments, and general
operating. We tested these items during our audit to the extent necessary to opine on the
Authority’s financial statements.
We were engaged to report on Operating Expenses Compared to Budget, which accompany the
financial statements but are not RSI. With respect to this supplementary information, we made
certain inquiries of management and evaluated the form, content, and methods of preparing the
information to determine that the information complies with accounting principles generally
accepted in the United States of America, the method of preparing it has not changed from the
prior period, and the information is appropriate and complete in relation to our audit of the
financial statements. We compared and reconciled the supplementary information to the
underlying accounting records used to prepare the financial statements or to the financial
statements themselves.
To the Board of Supervisors and Director of
Gull Lake Sewer and Water Authority
August 22, 2022
3
This information is intended solely for the use of the Board of Supervisors, Director, and
Management of Gull Lake Sewer and Water Authority and is not intended to be and should not be
used by anyone other than these specified parties.
Very truly yours,
Seber Tans, PLC
GULL LAKE SEWER AND WATER AUTHORITY
Year End: March 31, 2022
Adjusting Journal Entries
Number Date Name Account No Debit Credit
1 3/31/2022 Contract Payable-Republic First National 590-000-233.000 156,262.47
1 3/31/2022 Contract Payable - S/T 590-000-239.000 (156,262.47)
2 3/31/2022 HCB Payable-Scada 590-000-232.000 83,311.55
2 3/31/2022 Contract Payable - S/T 590-000-239.000 (83,311.55)
3 3/31/2022 Contributed Capital User 590-000-300.000 (79,478.00)
3 3/31/2022 Contributed Capital User 590-000-300.000 (137,770.00)
3 3/31/2022 Connection Fees 590-000-415.000 79,478.00
3 3/31/2022 Connection Fees 590-000-415.000 137,770.00
4 3/31/2022 Fixed Assets 590-000-190.000 (127,078.57)
4 3/31/2022 Fixed Assets 590-000-190.000 97,756.00
4 3/31/2022 Depreciation-Accum. 590-000-195.000 86,203.75
4 3/31/2022 Gain/Loss on sale of assets 590-000-760.000 40,874.82
4 3/31/2022 Gain/Loss on sale of assets 590-000-760.000 (97,756.00)
5 3/31/2022 Fixed Assets 590-000-190.000 137,770.00
5 3/31/2022 Fixed Assets 590-000-190.000 57,296.45
5 3/31/2022 Fixed Assets 590-000-190.000 8,455.00
5 3/31/2022 Fixed Assets 590-000-190.000 3,916.00
5 3/31/2022 Connection Fees 590-000-415.000 (137,770.00)
5 3/31/2022 M96 Pipe Rehab 590-000-701.005 (57,296.45)
5 3/31/2022 Repair & Replacement 590-000-705.000 (12,371.00)
6 3/31/2022 Depreciation-Accum. 590-000-195.000 (687,601.48)
6 3/31/2022 FUNDED DEPREC 590-000-770.000 687,601.48
To record current liability on Gapvax.
To record short term liability-SCADA.
To reclassify connection fees from revenue to contributed capital.
Record vehicles and boat sold(trade ins).
To reclassify costs to fixed assets.
To record 2022 depreciation expense.
7 3/31/2022 Fixed Assets 590-000-190.000 6,305,460.00
7 3/31/2022 Depreciation-Accum. 590-000-195.000 (126,109.20)
7 3/31/2022 Contributed Capital - Cooper Township 590-000-305.000 (6,305,460.00)
7 3/31/2022 FUNDED DEPREC 590-000-770.000 126,109.20
beginning of year to put on consistent full accrual method.
To record the merger of the Cooper sewer system. Since Copper was
on Modified Accrual and GLS&W on full accrual, booked at fair value at
Bank Type AcctNumber Amount
MercantileBank Checking xxxx2563 53,751.75 165.00 13826
MercantileBank Checking xxxx2571 986,247.18 462.43 13865
MercantileBank Checking xxxx2589 903,981.86 3,694.75 52543
AdviaCU Savings xxxx4355 5.00 Purchase/1,075.88 52549
ConsumersCU Savings xxxx2728 25.00 LastInterest Maturity Pmtfrequency 697.82 52551
MultibankSecurities CD 1,313,947.70 3/31/2022 Various Monthly 204.50 52556
MI CLASS MICLASS XXX 1,163,242.23 (includes transfer 7/7 from acct 2571)367.42 52557
ConsumersCU CD xxxx8079 279,803.24 3/31/2022 5/21/2024 Monthly 31.92 52564
AdviaCU CD xxxx4355 212,118.21 3/31/2022 3/27/2023 Qtrly 264.00 52566
Mercantile CD xxxx2466 100,005.50 7/8/2021 7/9/2022 187.22 52570
Mercantile CD xxxx3864 100,000.00 3/31/2022 9/27/2022 1,018.39 EFT1034
Huntington CD xxxx3787 104,027.02 8/1/2021 8/1/2022 -
Huntington CD xxxx4715 103,413.52 10/16/2020 4/16/2022 -
FNB CD xxxxxxxx 200,000.00 4/22/2021 5/22/2022 -
CIBC CD xxxx6708 250,000.00 4/5/2021 4/5/2022 8,169.33
BankBalance 5,770,568.21
Interest (1,273.38)
DIT -
OSC (8,169.33)
Adjustments 575.89
UnlocatedDiff - Interest
BookBalances 5,761,701.39 Bank Earned
(A)2563 15.78 20.10
2571 663.59 355.87
#101-001 2,449,587.57 2589 594.01 356.26
#101-017 1,349,367.49 MBS - -
#219-001 93,305.96 1,273.38
#225-001 674,553.02
#228-001 (77,019.76)
#249-001 53,044.26
#282-001 1,163,242.23
#401-001 36,002.89
#403-001 19,617.73
5,761,701.39
(A)
Adjustments:
ConsumersCUCDInterest -
AdviaCUCDInterest -
MultibankSecuritiesAppr/Dpr
PriorMo 1,313,947.70
CurrentMo 1,313,947.70 -
Record Service Charge - 1/15 (58.25)
Unrecorded Retiree Insurance - Culver - 1/17 (873.90)
Unrecorded Interest - 12/31 356.26
(575.89)
Unadjusted Jan Adjusted PROPOSED
Balance Adjustments Balance ADJUSTMENT
#101-001 2,449,587.57 (932.15) 2,448,655.42 Debit
#101-017 1,349,367.49 - 1,349,367.49 (Credit)
#219-001 93,305.96 - 93,305.96 101-000-001.00 (932.15)
#225-001 674,553.02 356.26 674,909.28 101-000-665.00 58.25
#228-001 (77,019.76) - (77,019.76)101-278-725.01 873.90
#249-001 53,044.26 - 53,044.26
#282-001 1,163,242.23 - 1,163,242.23 225-000-001.00 356.26
#401-001 36,002.89 - 36,002.89 225-000-665.00 (356.26)
#403-001 19,617.73 - 19,617.73
5,761,701.39 (575.89) 5,761,125.50
(A)
OSC-current
January 2023 Treasurers Report
Date
Unearned
Revenue Acct
Funds Obligated by
Twp Board
282-000-360.00
10/6/2021 $579,183.50
2/2/2022 $2,331.54
6/27/2022 $581,501.81
7/25/2022 $199,900.00
8/18/2022 $198,851.29
8/30/2022
8/8/2022 $387,672.28
9/12/2022 $387,672.28
10/11/2022
11/14/2022 $53,500.00
2/24/2023 $5,000.00
3/2/2023
$959,165.56 $1,028,744.56
remaining funds to be allocated $134,272.29
remaining funds to be spent $959,165.56
3/8/2023 Per Joel at SC, only transfer funds from unearned revenue to ARPA Revenue when you have actually paid the money!
ARPA FUNDS USE SPREADSHEET
Description
282-000-528.00
ARPA Revenue Acct
$198,851.29
$5,000.00 $5,000.00
ARPA Capital Outlay
282-000-971.00
Board approved use of 1/3rd of ARPA total for Fire
Department
Board approved use of ARPA funds for implementation of
Laserfiche and historical document scanning
incurred expense to ICC for Laserfiche Cloud Installation $5,000.00
Incurred expense - purchase of 8076 Douglas
Journal Entry for Cashiers Check to Purchase 8076 Douglas
Board approved use of ARPA funds for Township Hall
Renovations
AP - pd invoice to ICC for Laserfiche Cloud Installation
board approved us of $80,000+ of FD-ARPA funds for double set
of extracation tools
Board approved use of ARPA funds for purchase of 8076
Douglas
$198,851.29
Original Deposit 2021/2022
add'l Deposit 2021/2022
Original Depost 2022/2023
Remaining
Balance of
$1,163,016.85
Original funds to
be transferred
from Liability to
Total Obligated
ARPA Funds of the
$1,163,016.85
Original Funds
Total ARPA Funds
Spent of the
$1,163,016.85
Original Funds
Incurred Expenses yet
to be paid.
$198,851.29
$203,851.29$0.00
3/7/23, 9:10 AM Mail - DeAnna Janssen - Outlook
Re: February chiefs report
terry emig <chief2902001 @yahoo.com>
Wed 3/1/2023 11:57 AM
To: Jeff Sorensen <supervisor@coopertwp.org>;DeAnna Janssen <clerk@coopertwp.org>;Carol DeHaan
<Treasurer@coopertwp.org>;Brian Klok <bklok@coopertwp.org>
The price for that pump is $10-$18,000 sorry i hit the wrong button.
On Wednesday, March 1, 2023 at 11:51:44 AM EST, terry emig <chief2902001@yahoo.com> wrote:
Chiefs report for February 2023
1.Total calls - 105 Due to the ice storm we were extremely busy.
Medical- 39
Pt's- 5
Assist other department- 4
Car Fires- 1
Wires Down- 49
Fire Alarms- 3
Assist Us- 1
Public Assist- 1
CO Detector- 1
2. We have 2 new members.
Taylor Verburg
Nathan Pletcher
We will complete their process and give them their gear once we get the results of their physicals.
3. Request to purchase a skid mount fire pump for the new grass truck Aprox $10-$15,000.00. ARPA funds or budget
funds are available. We are looking at a truck at Seelye Ford if it meets our needs, we will request to purchase it.
4. We will plan on an open house at both stations Saturday April 8th 1 pm-3pm. We request that all board members
attend to answer questions from the public about the special assessment. We plan on serving refreshments. If the
Township could help with this, it would be appreciated.
5. Attached are the stats for January 2023
https://outlook.office365.com/mail/id/AAQkAGJkZjZkODIzLTAOZDctNDE2Zi05NjNjLWM4YTUxMjNhNmVjOQAQALaixnOHLlhAjtOeJKxEtIM%3D 1/1
Cooper Fire Department Monthly
January 2023
Calls For Service
Jan 2023
2022 Total
Station 1 District
19
270
Station 2 District
24
401
Not Recorded
Total
43
740
Types of Incidents
Jan 2023
2022 Total
100 (All fire Incidents)
3
48
111 (Building Fires)
0
24
300 (EMS)
29
440
Water Type Rescues
0
6
(Vehicle Accidents)
7
49
400 (Haz. Conditions)
1
56
All Other Types
10
196
Aid Given Incidents
3
91
Aid Received Incidents
5
33
Average Response Times
Jan 2023
2022 Total
Avg. dispatch to arrive
7:16
7:39
Avg. on scene time
18:43
25:44
Longest total incident time
2:17:00
4:39:01
Avg. Personnel on Incident
Jan 2023
2022 Total
00:00-3:59
6
4
04:00-7:59
5
6
08:00-11:59
6
6
12:00-15:59
5
7
16:00-19:59
9
11
20:00-23:59
6
8
Overall Average
6
8
Avg. of total people responded for Incident
70
60
50
40
30
20
10
0
Apparatus Used on
Incidents
Jan 2023
2022 Total
211
12
158
212
8
93
251
14
283
252
11
180
261
0
51
272
0
27
Boats
0
3
Primary Action Taken
(Major Actions)
Jan 2023
2022 Total
Provide First Aid
17
259
Investigate
10
146
Extinguishment
1
23
Provide Basic Life Support
2
21
Cooper Unit on Scene
Before Ambulance
Jan 2023
2022 Total
Yes
22
305
No
8
156
No Ambulance on Scene
13
279
Incident Count by 4 Hr
Range
Jan 2023
2022 Total
00:00-3:59
2
71
04:00-7:59
4
57
08:00-11:59
9
135
12:00-15:59
10
139
16:00-19:59
10
167
20:00-23:59
8
106
YTD Incident Count in Prior Years and Forcaseted
57
58
2018 2019 2020 2021 2022 2023 2024
Assistant Fire Chiefs Report
January 2023
• Radio Issues:
• 3 Pagers have been sent for service.
• Equipment:
• 5 SCBA bottle have been sent and returned for hydro testing.
• Chainsaw has been taken in for repairs.
• Grants:
• FEMA- Firefighter Assistance Grant 2021— Received word that the
equipment grant could not be funded. The vehicle grant is still open.
• FEMA- Firefighter Assistance Grant 2022 — The application period is
open until 2-10-23. We will be applying for SCBA again this year.
• ARPA Funds- Extrication equipment has been ordered. Possibly use some
funds to purchase the new grass rig and the remainder would be used
towards the purchase of the tanker.
• Purchases:
• Medical supplies
• Turn out gear
• Portable radio batteries have been ordered
• Active 911 has been renewed
• Target Solution training site has been renewed
• Other:
• All members have made and completed requirements for training the past
year. No delinquent members.
• Interviews have been completed on 4 new applicants. We have a interview
panel comprised of 2 officers and 2 firefighters. They then pass on their
recommendation on to the 2 Chiefs and we complete a second interview. 5
applicants went through the first round, and all proceeded to the second
round. We had one no show. Suggesting to hire 2 at this time. We will
revisit the other three in 4-5 months.
• Thank you for the public recognition of our 3 members who have recently
retired. Recognition needs to happen more often and consistent.
• I will be attending the Michigan Fire Inspectors conference March 20-23.
• Action Requested:
• Approval to hire 2 applicants. 1 fully trained, 1 requiring training.
-Asst. Chief Klok
Assistant Fire Chiefs Report
February 2023
• Radio Issues:
• 3 Pagers returned from service unrepaired. Pagers are no longer covered
by the warranty. I will be purchasing parts and doing the minor repairs in
house to reduce cost.
• Equipment:
• SCBA fill station has had its annual maintenance.
• Grants:
• FEMA- Firefighter Assistance Grant 2022 — Grant application has been
completed.
• Purchases:
• Fire boots
• Helmets
• Other:
• We would like to make additional purchase with some of the remainder of
the budget. These are items not budgeted in the current year but next year.
Items include a new pump for the new grass truck, portable pump for
drafting, and an additional chain saw. Please see the attachment for details.
• Promotions
o Chris Hoyt has been promoted from Lieutenant to the rank of
Captain.
o Bob King and Dion VanAtter have been promoted from firefighter
to rank of Lieutenant.
Action Requested:
• Approval to purchase additional items from the current budget.
-Asst. Chief Klok
Cooper Fire Stats
Run/Training
December 2022 - January 2023
Personnel Number of Calls Call Percentage Training Offering Trainings Made
Total 207 6 (3 Required )
Austin Bodfish 50 24% 4
Brian Bell 40 19% Make up needed 2
Brian Perkins 70 33% 5
Brian Klok 103 49% 5
Carson King MLOA 0% 3
Chad King 53 25%
Chris Hoyt 47 22% Make up needed 3
Dan Block 81 39% Make up needed 2
Darrick Gregory 31 14% Make up needed 4
Dion VanAtter 52 25% 6
Donald McGehee 0 0% 4
Donald Smith 89 43% 5
Greg Hill 27 13% 5
Hannah Walters 41 19% 3
Heather Fritz 30 14% 5
Igor Lapa 178 85% 6
James Crane 41 19% 5
James Miles 48 23% 5
James Perkins 47 22% 4
Jason Klok 59 28% 6
Mike Girton 17 N/A Retired 1
Mike Weaver 32 15% 3
Peyton Buhler 44 21% 6
Robert King 105 50% 6
Shay Schupan 42 20% 6
Terry Emig 200 96% 6
Outstanding Expenses
Payroll
Salaries
Boots
Helmets
Pager/Radio Parts
Radio Batteries
SCBA cylinder Testing
Med Supplies
Glass Cutter/Driver
Turn out gear
Utilities and misc
Foreseeable Expenditures
Current Balance
$ 39,000.00
$ 5,000.00
$ 3,300.00
$ 4,000.00
$ 120.00
$ 140.00
$ 300.00
$ 1,100.00
$ 1,120.00
$ 18,000.00
$ 3,500.00
$ 75,580.00
$ 162,630.00
Estimated Available Funds $ 87,050.00
Additional Purchases
Pump for new grass truck
Portable Pump
Chain Saw
Equipment Proposed
Estimated Available Funds
Remaining Balance
$ 18,820.00
$ 8,000.00
$ 850.00
$ 27,670.00
$ 87,050.00
$ 59,380.00
1
Q&A for the
Urban Bird Treaty Designation Program
for Prospective City Partners
Q: Who should submit the Urban Bird Treaty city nomination package?
A: The Urban Conservation Treaty for Migratory Birds (Urban Bird Treaty or UBT) nomination package
should be submitted by a core group of partners that represent at least three different organizations. These
representatives will be the Points of Contact for the city’s UBT partnership.
Q: Does the city government need to be part of the core group of partners submitting the UBT city
nomination package?
A: No, the city government does not need to be part of the core group of partners submitting the city
nomination package; however, the city must support the nomination and evidence of that support should be
submitted along with the package, such as a letter or email of support from a representative from the city
government.
Q: To whom should the core group of partner submit the nomination package?
A: The core groups of partners should submit the city nomination package to U.S. Fish and Wildlife Service’s
UBT Program National Coordinator (Roxanne_Bogart@fws.gov) and a Regional UBT Program coordinator, if
there is one.
Q: What should the core group of partners submit as a nomination package?
A: The core partner group should submit:
o A letter of intention that states the partnership’s commitment to the goals of UBT Program and
recognition of the importance of the conservation of migratory birds and their habitats to the welfare
of the city and the people who live and recreate there. It should state the partnership’s intention to
conserve bird habitats, reduce bird hazards, and engage local communities, especially diverse and
under-resourced communities, in bird-related education, recreation, science, and conservation efforts.
It should briefly explain why the city and partnership deserve the UBT city status. (.doc or .pdf format)
o An implementation plan or “Bird Agenda” that reflects the activities of a larger partnership beyond
the core partner group to fulfill goals of the UBT program (i.e., habitat conservation, hazard reduction,
and community engagement in bird-related education, recreation, conservation and science and
stewardship). A geographic description and shapefile of the area being nominated must be submitted.
(.doc or .pdf format) See UBT Designation Program Guidance document for more information.
Q: Is involvement of a U.S. Fish and Wildlife Service staff in the city’s partnership required?
A: Yes, a representative from the U.S. Fish and Wildlife Service must be involved in the larger partnership. But
the Service representative does not need to be a part of the core group of partners.
2
Q: Can any city be nominated for Urban Bird Treaty status?
A: No, there is a minimum city population of 100,000 for all new UBT cities. However, a smaller city’s
population can be considered if its surrounding metro/peri-urban area meets the population requirement. The
partnership and the activities they carry out should reflect and be operating at the scale of the greater
geographic area being nominated. If there are multiple city or county governments in a larger geographic
area being nominated, letters of support from all the municipalities in the geographic area of designation
must be submitted.
Q: Can a larger metro area with multiple counties by nominated?
A: Yes, a larger metro area with multiple counties can be nominated if the larger partnership is operating at
that greater scale. If there are multiple city or county governments in the larger geographic area being
nominated, letters of support from all the municipalities in the geographic area of designation must be
submitted.
Q: What needs to be in the Implementation Plan?
A: The Implementation plan must be retrospective and strategic: it must describe activities carried out by
partners, including the city government, over the last 1-2 years as well as activities the partnership is planning
over the next 3-5 years. The plan should be organized by the three Urban Bird Treaty Program goals:
(1) Conserve urban habitat for birds; (2) Reduce urban hazards to birds; and (3) Engage diverse and
under-resourced communities in urban bird recreation, education, conservation, and science. See the UBT
Designation Program Guidance Document for more information. The implementation plan must include:
- List of all partners participating in the implementation plan and their contact information.
- Importance of the geographic area being nominated to migratory birds and their habitats and
conservation issues at the local and regional scales.
- A detailed description of communities that will be the focus of collaborative bird conservation efforts.
Visit https://headwaterseconomics.org/tools/usfws-indicators/ to gather information about
communities in your city. Focus on diverse and under-resourced communities.
- The Mission/Vision as well as the Goals/Desired Outcomes of the partnership, which should align with
the three UBT Program goals. Include specific subgoals, if that is helpful for planning objectives and
actions below.
- Partnership actions that have been accomplished over the past 1-2 years and municipal attributes
that have been accomplished and/or are in place, organized by the partnership goals established
above. See the List of Example Partner Actions and Municipal Attributes for UBT Designation
document for more information.
- Partnership objectives and actions to achieve partnership goals (established above) over the next
3-5 years. This organization may be modified and adapted to address the issues and needs of the urban
area being nominated. See the List of Example Partner Activities and Municipal Actions for UBT
Designation document for ideas for developing objectives and actions.
- Description of both biological and human dimensions evaluation activities, if possible.
3
Q: Are there any activities that are required to be in the Implementation Plan?
A: Yes, there are three main activity requirements:
(1) The Community Engagement goal section must include an annual World Migratory Bird Day
celebration or equivalent, such as a BioBlitz event with a focus on birds etc. The partnership must commit to
holding such an event every year, with flexibility given Covid restrictions;
(2) The Bird Hazard Reduction goal section must include active planning for or implementing activities to
address light pollution, such as a Lights Out Program, and planning for or implementing activities to address
bird collisions with glass;
(3) The Urban Habitat Conservation goal must include creation, restoration, and/or protection of bird
habitat activities; and
In general, each of the 3 goals must include at least 3 objectives with 3 substantive actions/activities
described. Thus for each goal, there should be a total of 9 activities. See the List of Example Partner
Activities and Municipal Actions for UBT Designation document for ideas for developing objectives
and actions.
Q: Is there a deadline to submit the nomination package?
A: No, nomination packages are accepted on a rolling basis. The U.S. Fish and Wildlife Service will respond in
2-3 months regarding acceptance.
Q: What happens after my nomination is accepted?
A: Working with the U.S. Fish and Wildlife Service, the core group of partners will plan a UBT city
signing/designation ceremony within a year of acceptance.
Q: If the nominated package is not accepted, can partners reapply?
A: Yes, if the city’s nomination package is not accepted, the core partner group may reapply 12 months after
the date of non-acceptance.
Q: How does the U.S. Fish and Wildlife Service evaluate city nomination packages? What is the UBT
program looking for?
A: Because the U.S. Fish and Wildlife Service (Service) has limited capacity to carry out the UBT Program, it is
looking for a strong, committed, and sustainable partnership that will be able to work toward the goals of the
UBT program without consistent financial or logistical/coordination support. The Service is looking for strong
programs in all three UBT program goal areas. The programs may operate at a small scale but have the
potential to operate at larger scales. The Service is also looking for a group of partners that are actively
committed to working on urban bird conservation with a focus on collaboration with diverse and under-
resourced communities to fulfill the community engagement goal.
Q: What is required of UBT cities once designated?
A: All UBT cities are required to report biannually on their activities within the UBT goal categories and
submit information for the UBT Story Map or other communications. A reporting form is provided to each city
Point of Contact(s) to use to record outputs for various activity metrics to fulfill the reporting requirement.
There is flexibility in which metrics are reported given the different strengths and issues each city partnership
is addressing. Updates on current activities or other information calls are also requested by the U.S. Fish and
Wildlife Service on occasion. City representatives are also welcome to participate in an UBT Community of
Practice co-facilitated by the National Audubon Society.
4
Q: Can the city partnership develop its own identity?
A: Yes, some UBT city partnerships develop their own name and logo and establish a formal relationship
among the partners through, for example, MOUs. This is helpful but not required. (Examples include more
formal partnerships in Albuquerque, Pittsburgh, and Seattle)
Q: What are the benefits of becoming an Urban Bird Treaty city?
A: Urban Bird Treaty city status is a federal designation that enables city partners to receive priority in the
NFWF Five Star and Urban Waters Restoration Grant program rating tool, which means improved access to
funding through this program. Because of the UBT program’s focus on community engagement of diverse and
under-resourced communities, UBT city status means that partners are working to make the city more
equitable and environmentally just by giving these communities improved access to nature and a healthier
environment in which to live. UBT program actions can reduce energy costs, reduce heat island effects,
improve sustainability, and make the city a greener, healthier place to live, work, and play. All of these
attributes enable city partners to promote the city’s livability for both birds and people.
Q: Can inactive UBT cities activate their city status?
A: Yes, inactive UBT cities can re-activate their status through the biannual reporting requirement.
Q: What other helpful resources are available for developing a UBT city nomination package?
- UBT Designation Program Guidance for Prospective City Partners document, which is an important part of the UBT Designation Program Toolkit.
- List of Example Partner Actions and Municipal Attributes for UBT Designation Program document, which is an important part of the UBT Designation Program Toolkit.
- The UBT Program Guidebook – contains comprehensive information about the UBT Program, both the Designation Program and the separate Grant Program (NFWF Five Star and Urban Waters Restoration Grant Program), descriptions of the three goal categories, and links to helpful resources for planning activities to fulfill UBT Program goals.
- The UBT Story Map to see what other cities are doing, organized by the three UBT Program goals with additional information about NFWF grant-funded projects in cities.
- The U.S. Fish and Wildlife Service’s Urban Wildlife Conservation Program’s Standards of Excellence and Four Critical Elements (collaborative, Inclusive, Intentional, Diverse) to guide and evaluate community engagement efforts.
GL#Description
2022/2023
Original Budget
Income 219-000-451.00 $80,000.00 -$40,000.00 $40,000.00
Income 228-000-699 $50,000.00 -$50,000.00 $0.00
Expense 101-965-995.01 $50,000.00 -$50,000.00 $0.00
Income 282-000-528.00 $0.00 $203,851.29 $203,851.29
Expense 282-000-971.00 $0.00 $203,851.29 $203,851.29
Expense 101-101-702 $8,500.00 $1,500.00 $10,000.00
Expense 101-101-958 $2,500.00 $1,500.00 $4,000.00
Expense 101-253-901 $5,000.00 $5,000.00 $10,000.00
Expense 101-257-703 $45,000.00 $5,000.00 $50,000.00
Expense 101-257-805 $4,000.00 $3,000.00 $7,000.00
Expense 101-262-702 $15,000.00 $5,000.00 $20,000.00
Expense 101-262-729 $6,000.00 $7,000.00 $13,000.00
Expense 101-262-930 $1,000.00 $1,500.00 $2,500.00
Expense 101-262-971 $5,000.00 $2,000.00 $7,000.00
Expense 101-265-971 $100,000.00 -$80,000.00 $20,000.00
Expense 101-265-931 $25,000.00 $5,000.00 $30,000.00
Expense 101-302-971 $10,000.00 $7,000.00 $17,000.00
Expense 101-446-801 $200,000.00 $21,000.00 $221,000.00
Expense 101-567-971 $10,000.00 $25,000.00 $35,000.00
Budgeted Journal Entries:
Transfer $100,00.00 budgeted General funds to Fire Capital Improvement Fund
Transfer $125,000.00 budgeted General funds to General Capital Improvement Fund
Unbudgeted but needed Journal Entries:
reduced because special assessment covered costs
Election Eqpt Maint
Clerk/Supervisor Budget Adjustments to prepare for Audit
3/31/2023
ARPA Revenue Acct
increase because we transferred money from Unearned Revenue to ARPA Revenue Acct
ARPA Capital Outlay
reduce expected income because on assessed half due to fund balance
Street Light Special Assessment
Contrabution from Gen Fund
reduced because special assessment covered costs
Transfer to Solid Waste & Recycling
added because we spent arpa funds on Douglas Property & Laserfiche
Trustee Salaries
2022/2023
Amended
Budget
Amount of
Proposed
Increase/
Decrease
Trustee Education
Election Worker Wages
Election Postage
Election Capital Outlay
Treasurer Postage
Assessing Assistants
Assessing splits and mapping
Twp Hall and Grounds Capital Outlay
Twp Hall and Grounds Maintenance
Ordinance Capital Outlay
back barn was going to be retrofitted this year and we held off on that
regrading and addition of asphault crumble to west cooper cemetery drives
Transfer $203,851.29 from Unearned Revenue Acct 282-000-360.00 to ARPA Revenue Acct 282-000-528.00 for Douglas Property
and partial pay on Laserfiche
clean up's and mowings
Road Maint
Cemetery Capital Outlay
Preiri ewhof
Engineers.Surveyors e Environmental ■ Laboratory
Sent via email: supervisor@coopertwp.org
December 5, 2022
Mr. Jeff Sorensen
Supervisor
Cooper Charter Township
1590 West D Avenue
Kalamazoo, MI 49009-6321
RE: Engineering Services Letter of Engagement (2023)
Dear Mr. Sorensen:
Prein&Newhof is pleased to present our Professional Services Agreement to provide as needed
engineering services to Cooper Township. P&N will provide engineering services as requested
by the Township Administration. If such services are not directly related to a specific project that
has a separate agreement with the Township to provide professional services, then we propose to
perform these services at our normal hourly rates plus expenses billed monthly (current fee
schedule attached).
If this proposal meets with your approval, please sign and return the Professional Services
Agreement as authorization to proceed. If you have any questions, please contact our office.
Sincerely,
Prein&Newhof
Thomas C. Wheat, P.E.
TCW:dlj
Enclosures: Professional Services Agreement (2 pg.) Terms & Conditions (3 pg.)
Fee Schedule (1 pg.)
1707 South Park Street, Suite 200 Kalamazoo, MI 49001 t. 269-372-1158 f. 616-364-6955 w\\nv.preinnewhof.com
R:\PRP - Proposal Preparation \Cooper Charter Township\prp 2022-12-05 Sorensen, Jeff (2023 Engr Services Letter of Engagementj.docx
Prein evvhof
Engineers.Si rvevnrs.EnvironmenIal.Labcnatory
Project No.
Professional Services Agreement
This Professional Services Agreement is made this day of , 2022
("Agreement") by and between Prein & Newhof, Inc. ("P&N"), of 1707 South Park Street, Suite
200, Kalamazoo, MI 49001, and Cooper Charter Township ("Client"), of 1590 West D Avenue,
Kalamazoo, MI 49009-6321.
WHEREAS Client intends to:
Obtain as needed Engineering Services.
NOW THEREFORE, for and in consideration of the terms and conditions contained herein, the
parties agree as follows:
ARTICLE 1 — DESIGNATED REPRESENTATIVES
Client and P&N each designate the following individuals as their representatives with respect to
the Project.
For P&N For Client
Name: Thomas C. Wheat, P.E.
Title: Project Manager
Phone Number: (269) 372-1158
Facsimile Number: (616) 364-6955
Email: twheat(alipreinnewhof.corn
ARTICLE 2 — GENERAL CONDITIONS
Name: Jeff Sorensen
Title: Supervisor
Phone Number: (269) 382-0223
Facsimile Number: (269) 382-3812
Email: supervisor@coopertwp.org
This Agreement consists of this Professional Services Agreement and the following documents
which by this reference are incorporated into and made a part of this Agreement.
P&N Standard Terms and Conditions for Professional Services
❑ P&N Proposal dated December 5, 2022
❑ P&N Standard Rate Schedule
❑ P&N Supplemental Terms and Conditions
❑ Other:
ARTICLE 3 — ENGINEERING SERVICES PROVIDED UNDER THIS AGREEMENT:
Client hereby requests, and P&N hereby agrees to provide, the following services:
• P&N Scope of Services per Proposal dated December 5, 2022
3355 Evergreen Drive, NE Grand Rapids, MI 49525 t. 616-364-8491 f. 616-364-6955 www.preinnewhof.com
Template date: October 28, 2015 Page 1 of 2
❑ Scope of Services defined as follows:
ARTICLE 4 — COMPENSATION:
❑ Lump Sum for Services Described in Article 3 above - $
Additional services to be billed per P&N's Standard Rate Schedule in effect on the date
the additional service are performed.
® Hourly Billing Rates plus Reimbursable Expenses per P&N's Standard Rate Schedule in effect
on the date services are performed.
❑ Other:
ARTICLE 5 — ADDITIONAL TERMS (If any)
None
This Agreement constitutes the entire Agreement between P&N and Client and supersedes all prior
written or oral understandings. This Agreement may not be altered, modified or amended, except
in writing properly executed by authorized representatives of P&N and Client.
Accepted for: Accepted for:
Prein&Newhof, Inc. Cooper Charter Township
By: By:
Printed Name: Thomas C. Wheat, P.E. Printed Name:
Title: Office Manager Title:
Date: Date:
Bill To/Ship To (if different)
Name:
Company:
Address:
Ph:
Fx:
Email:
Template date: October 28, 2015 Page 2 of 2
Standard Terms & Conditions
A. General - As used in this Prein&Newhof Standard Terms and Conditions for Professional Services (hereinafter "Terms and
Conditions"), unless the context otherwise indicates: the term "Agreement" means the Professional Services Agreement
inclusive of all documents incorporated by reference including but not limited to this P&N Standard Terms and Conditions
for Professional Services; the term "Engineer" refers to Prein & Newhof, Inc.; and the term "Client" refers to the other party
to the Professional Services Agreement.
These Terms and Conditions shall be governed in all respects by the laws of the United States of America and by the laws of
the State of Michigan.
B. Standard of Care - The standard of care for all professional and related services performed or furnished by Engineer under
the Agreement will be the care and skill ordinarily used by members of Engineer's profession of ordinary learning, judgment
or skill practicing under the same or similar circumstances in the same or similar community, at the time the services are
provided.
C. Disclaimer of Warranties - Engineer makes no warranties, expressed or implied, under the Agreement or otherwise.
D. Construction/Field Observation - If Client elects to have Engineer provide construction/field observation, client
understands that construction/field observation is conducted to reduce, not eliminate the risk of problems arising during
construction, and that provision of the service does not create a warranty or guarantee of any type. In all cases, the
contractors, subcontractors, and/or any other persons performing any of the construction work, shall retain responsibility for
the quality and completeness of the construction work and for adhering to the plans, specifications and other contract
documents.
E. Construction Means and Methods - Engineer shall not have control or charge of and shall not be responsible for
construction means, methods, techniques, sequences, or procedures, or for any safety precautions and programs in
connection with the construction work, for the acts or omissions of the Contractor, Subcontractors, or any other persons
performing any of the construction work, or for the failure of any of them to carry out the construction work in accordance
with the plans, specifications or other contract documents.
F. Opinions of Probable Costs - Client acknowledges that Engineer has no control over market or contracting conditions and
that Engineer's opinions of costs are based on experience, judgment, and information available at a specific period of time.
Client agrees that Engineer makes no guarantees or warranties, express or implied, that costs will not vary from such
opinions.
G. Client Responsibilities
1. Client shall provide all criteria, Client Standards, and full information as to the requirements necessary for Engineer to
provide the professional services. Client shall designate in writing a person with authority to act on Client's behalf on all
matters related to the Engineer's services. Client shall assume all responsibility for interpretation of contract documents
and construction observation/field observation during times when Engineer has not been contracted to provide such
services and shall waive any and all claims against Engineer that may be connected thereto.
2. In the event the project site is not owned by the Client, the Client must obtain all necessary permission for Engineer to
enter and conduct investigations on the project site. It is assumed that the Client possesses all necessary permits and
licenses required for conducting the scope of services. Access negotiations may be performed at additional costs.
Engineer will take reasonable precaution to minimize damage to land and structures with field equipment. Client
assumes responsibility for all costs associated with protection and restoration of project site to conditions existing prior to
Engineer's performance of services.
3. The Client, on behalf of all owners of the subject project site, hereby grants permission to the Engineer to utilize a small
unmanned aerial system (sUAS) for purposes of aerial mapping data acquisition. The Client is responsible to provide
required notifications to the property owners of the subject project site and affected properties where the sUAS services
will be performed. The Engineer will operate the sUAS in accordance with applicable State and Federal Laws.
H. Hazardous or Contaminated Materials/Conditions
1. Client will advise Engineer, in writing and prior to the commencement of its services, of all known or suspected
Hazardous or Contaminated Materials/Conditions present at the site.
2. Engineer and Client agree that the discovery of unknown or unconfirmed Hazardous or Contaminated
Materials/Conditions constitutes a changed condition that may require Engineer to renegotiate the scope of or terminate
its services. Engineer and Client also agree that the discovery of said Materials/Conditions may make it necessary for
Engineer to take immediate measures to protect health, safety, and welfare of those performing Engineer's services.
Client agrees to compensate Engineer for any costs incident to the discovery of said Materials/Conditions.
3. Client acknowledges that Engineer cannot guarantee that contaminants do not exist at a project site. Similarly, a site
Prein&Newhof
(updated May 27, 2022)
page 1 of 3
R:\Draf Specifications and Documents\ Final P&N Agreements 2015-06-24\Standard Terms and Conditions • Public Entities.docx
which is in fact unaffected by contaminants at the time of Engineer's surface or subsurface exploration may later, due to
natural phenomena or human intervention, become contaminated. The Client waives any claim against Engineer, and
agrees to defend, indemnify and hold Engineer harmless from any claims or liability for injury or loss in the event that
Engineer does not detect the presence of contaminants through techniques commonly employed.
4. The Client recognizes that although Engineer is required by the nature of the services to have an understanding of the
laws pertaining to environmental issues, Engineer cannot offer legal advice to the Client. Engineer urges that the Client
seek legal assistance from a qualified attorney when such assistance is required. Furthermore, the Client is cautioned to
not construe or assume that any representations made by Engineer in written or conversational settings constitute a legal
representation of environmental law or practice.
5. Unless otherwise agreed to in writing, the scope of services does not include the analysis, characterization or disposal of
wastes generated during investigation procedures. Should such wastes be generated during this investigation, the Client
will contract directly with a qualified waste hauler and disposal facility.
I. Underground Utilities — To the extent that the Engineer, in performing its services, may impact underground utilities,
Engineer shall make a reasonable effort to contact the owners of identified underground utilities that may be affected by the
services for which Engineer has been contracted, including contacting the appropriate underground utility locating entities
and reviewing utility drawings provided by others. Engineer will take reasonable precautions to avoid damage or injury to
underground utilities and other underground structures. Client agrees to hold Engineer harmless for any damages to below
ground utilities and structures not brought to Engineers attention and/or accurately shown or described on documents
provided to Engineer.
J. Insurance
1. Engineer will maintain insurance for professional liability, general liability, worker's compensation, auto liability, and
property damage in the amounts deemed appropriate by Engineer. Client will maintain insurance for general liability,
worker's compensation, auto liability, and property damage in the amounts deemed appropriate by Client. Upon request,
Client and Engineer shall each deliver certificates of insurance to the other evidencing their coverages.
2. Client shall require Contractors to purchase and maintain commercial general liability insurance and other insurance as
specified in project contract documents. Client shall cause Engineer, Engineer's consultants, employees, and agents to be
listed as additional insureds with respect to any Client or Contractor insurances related to projects for which Engineer
provides services. Client agrees and must have Contractors agree to have their insurers endorse these policies to reflect
that, in the event of payment of any loss or damages, subrogation rights under these Terms and Conditions are hereby
waived by the insurer with respect to claims against Engineer.
K. Limitation of Liability .. The total liability, in the aggregate, of Engineer and Engineer's officers, directors, partners,
employees, agents, and consultants, whether jointly, severally or individually, to Client and anyone claiming by, through, or
under Client, for any and all injuries, losses, damages and expenses, whatsoever, arising out of, resulting from, or in any
way related to the Project or the Agreement, including but not limited to the performance of services under the Agreement,
from any cause or causes whatsoever, including but not limited to the negligence, professional errors or omissions, strict
liability or breach of contract or warranty, expressed or implied, of Engineer or Engineer's officers, directors, partners,
employees, agents, consultants, or any of them, shall not exceed the amount of the compensation paid to Engineer under this
Agreement, or the sum of fifty thousand dollars and no cents ($50,000.00), whichever is less. Recoverable damages shall be
limited to those that are direct damages. Engineer shall not be responsible for or held liable for special, indirect or
consequential losses or damages, including but not limited to loss of use of equipment or facility, and loss of profits or
revenue.
Client acknowledges that Engineer is a corporation and agrees that any claim made by Client arising out of any act or
omission of any director, officer, or employee of Engineer, in the execution or performance of the Agreement, shall be made
against Engineer and not against such director, officer, or employee.
L. Documents and Data
1. All documents prepared or furnished by Engineer under the Agreement are Engineer's instruments of service, and are
and shall remain the property of Engineer.
2. Hard copies of any documents provided by Engineer shall control over documents furnished in electronic format. Client
recognizes that data provided in electronic format can be corrupted or modified by the Client or others, unintentionally or
otherwise. Consequently, the use of any data, conclusions or information obtained or derived from electronic media
provided by Engineer will be at the Client's sole risk and without any liability, risk or legal exposure to Engineer, its
employees, officers or consultants.
3. Any extrapolations, conclusions or assumptions derived by the Client or others from the data provided to the Client,
either in hard copy or electronic format, will be at the Client's sole risk and full legal responsibility.
Prein&Newhof
(updated May 27, 2022)
page 2 of 3
RaDraf Specifications and Docunments\Final P&N Agreements 20I S-06-24\Standard Terms and Conditions - Public Entities.doca
M. Differing Site Conditions - Client recognizes that actual site conditions may vary from the assumed site conditions or test
locations used by Engineer as the basis of its design. Consequently, Engineer does not guarantee or warrant that actual site
conditions will not vary from those used as the basis of Engineer's design, interpretations and recommendations. Engineer is
not responsible for any costs or delays attributable to differing site conditions..
N. Terms of Payment - Unless alternate terms are included in the Agreement, Client will be invoiced on a monthly basis until
the completion of the Project. All monthly invoices are payable within 30 days of the date of the invoice. Should full
payment of any invoice not be received within 30 days, the amount due shall bear a service charge of 1.5 percent per month
or 18 percent per year plus the cost of collection, including reasonable attorney's fees. If Client has any objections to any
invoice submitted by Engineer, Client must so advise Engineer in writing within fourteen (14) days of receipt of the invoice.
Unless otherwise agreed, Engineer shall invoice Client based on hourly billing rates and direct costs current at the time of
service performance. Outside costs such as, but not limited to, equipment, meals, lodging, fees, and subconsultants shall be
actual costs plus 10 percent. In addition to any other remedies Engineer may have, Engineer shall have the absolute right to
cease performing any services in the event payment has not been made on a current basis.
O. Termination - Either party may terminate services, either in part or in whole, by providing 10 calendar days written notice
thereof to the other party. In such an event, Client shall pay Engineer for all services performed prior to receipt of such
notice of termination, including reimbursable expenses, and for any shut —down costs incurred. Shut —down costs may, at
Engineer's discretion, include expenses incurred for completion of analysis and records necessary to document Engineer's
files and to protect its professional reputation.
P. Severability and Waiver of Provisions - Any provision or part of the Agreement held to be void or unenforceable under
any laws or regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon
Client and P&N, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a
valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. Non-
enforcement of any provision by either party shall not constitute a waiver of that provision, nor shall it affect the
enforceability of that provision or of the remainder of the Agreement.
Dispute Resolution - If a dispute arises between the parties relating to the Agreement, the parties agree to use the following
procedure prior to either party pursuing other available remedies:
1. Prior to commencing a lawsuit, the parties must attempt mediation to resolve any dispute. The parties will jointly appoint
a mutually acceptable person not affiliated with either of the parties to act as mediator. If the parties are unable to agree
on the mediator within twenty (20) calendar days, they shall seek assistance in such regard from the Circuit Court of the
State and County wherein the Project is located, who shall appoint a mediator. Each party shall be responsible for paying
all costs and expenses incurred by it, but shall split equally the fees and expenses of the mediator. The mediation shall
proceed in accordance with the procedures established by the mediator.
2. The parties shall pursue mediation in good faith and in a timely manner. In the event the mediation does not result in
resolution of the dispute within thirty (30) calendar days, then, upon seven (7) calendar days' written notice to the other
party, either party may pursue any other available remedy.
3. In the event of any litigation arising from the Agreement, including without limitation any action to enforce or interpret
any terms or conditions or performance of services under the Agreement, Engineer and Client agree that such action will
be brought in the District or Circuit Court for the County of Kent, State of Michigan (or, if the federal courts have
exclusive jurisdiction over the subject matter of the dispute, in the U.S. District Court for the Western District of
Michigan), and the parties hereby submit to the exclusive jurisdiction of said court.
R. Force Majeure - Engineer shall not be liable for any loss or damage due to failure or delay in rendering any services called
for under the Agreement resulting from any cause beyond Engineer's reasonable control.
S. Assignment - Neither party shall assign its rights, interests or obligations under this Agreement without the express written
consent of the other party.
T. Modification - The Agreement may not be modified except in writing signed by the party against whom a modification is
sought to be enforced.
U. Survival - All express representations, indemnifications, or limitations of liability included in the Agreement shall survive
its completion or termination for any reason.
V. Third -Party Beneficiary - Client and Engineer agree that it is not intended that any provision of this Agreement establishes
a third -party beneficiary giving or allowing any claim or right of action whatsoever by a third party.
W. Fee Escalation - Proposed fees include a three percent (3%) per year cost of living adjustment. Should CPI increase by
more than 3% in a year, Engineer reserves the right to adjust fees at the beginning of the following year by the amount of
the prior year CPI increase.
Q.
Prein&Newhof
(updated May 27, 2022)
page 3 of 3
0,\Draft Specifications and DOcumentsWinal P&N Agreements 201 S-00-24\Standard Temts and Conditions - Public Entities.doca
Current Fee Schedule
Prein&Newhof bills for each hour spent on a project at the hourly rate of the employees assigned.
Mileage is charged at $0.65 per mile. Direct expenses and sub -consultant costs are billed at invoice
plus a 10% handling charge.
Identified below are the hourly rates for various employee classifications:
Hourly Billing
Employee Classification Rate*
Senior Project Manager II $185
Senior Project Manager $170
Project Manager, Senior Engineer III, Landscape Architect III, Senior $155
Technician V
Senior Engineer II, Surveyor IV, Geologist, Lab Manager, Senior Technician
IV
Senior Engineer, Landscape Architect II, Surveyor III, Senior Technician III
Engineer II, Surveyor II, Senior Technician II, Senior Office Technician
Engineer, Surveyor, Senior Construction Observer, Senior Technician
Landscape Architect, Construction Observer II, Technician IV
Construction Observer, Technician III, Lab Technician, Office Technician
Technician II
Technician
$145
$136
$128
$118
$108
*Hourly rates are typically adjusted yearly.
NOTE: Includes overhead, fringe benefits and profit; effective January, 2023.
$99
$87
$74
Preiri&Newhof
J. Johnston Consulting
February 19, 2023
Cooper Township
1590 D Avenue West
Kalamazoo, MI 49009
Attention: Cooper Township Board
RE: PLANNING & ZONING SERVICES - REAPPOINTMENT
Dear Board Members:
Please accept this letter as my request to be reappointed as the Planner and Zoning Administrator for
Cooper Township. This will be my third year working with the Township since my initial appointment in
July of 2020. I have enjoyed my time with the Township, especially working with staff, who are
conscientious and dedicated individuals. I hope you will consider my reappointment for fiscal year 2023
so I can continue to serve the residents, staff, and officials of Cooper Township.
This year, the Planning Commission will continue their work on reorganizing the Zoning Ordinance, which
will be coming to the Township Board sometime this spring. In addition, per the Michigan Planning
Enabling Act, it is time to review and potentially update the Township Master Plan. The Planning
Commission will be working on some important updates during the summer/fall of 2023.
I believe my experience and the relationships I have developed with the Planning Commission and
Township Board will be beneficial as we continue to support planning and zoning in the Township. Thank
you for this continued opportunity and I look forward to collaborating with you over the next year.
Sincerely,
Julie Johnston, AICP
J. Johnston Consulting
COOPER CHARTER TOWNSHIP
MEETINGS FOR FISCAL YEAR 2023-2024
COOPER TOWNSHIP BOARD
The scheduled meetings of the Cooper Township Board will be held at the Cooper Township Hall, 1590 West D. Ave,
Kalamazoo, Michigan and will commence at 7:00 p.m. as follows:
APRIL 10, 2023 OCTOBER 9, 2023
MAY 8, 2023 NOVEMBER 13, 2023
JUNE 12, 2023 DECEMBER 11, 2023
JULY 10, 2023 JANUARY 8, 2024
AUGUST 14, 2023 FEBRUARY 12, 2024
SEPTEMBER 11, 2023 MARCH 11, 2024
All meetings are on the 2nd Monday of the month.
*indicates a deviation from the normal meeting date.
COOPER TOWNSHIP PLANNING COMMISSION
The scheduled meetings of the Cooper Township Planning Commission will be held at the Cooper Township Hall, 1590
West D. Ave, Kalamazoo, Michigan and will commence at 7:00 p.m. as follows:
APRIL 19, 2023 OCTOBER 18, 2023
MAY 17, 2023 NOVEMBER 15, 2023
JUNE 21, 2023 DECEMBER 20, 2023
JULY 19, 2023 JANUARY 17, 2024
AUGUST 16, 2023 FEBRUARY 21, 2024
SEPTEMBER 20, 2023 MARCH 20, 2024
All meetings are on the 3rd Wednesday of the month.
* indicates a deviation from the normal meeting date.
COOPER TOWNSHIP ZONING BOARD OF APPEAL
The scheduled meetings of the Cooper Township Zoning Board of Appeal will be held at the Cooper Township
Hall, 1590 West D. Ave, Kalamazoo, Michigan and will be scheduled as needed.
COMPUTER LIST CHARGES
Effective:
Computer work - per hour …..............................................................................$30.00
Clerical time - per hour …..............................................................................$15.00
Labels ….............................................................................................…..............................................................................$0.05
Tapes or disks will be billed at current actual cost
Specialized Database Exports …............................................................................Minimum $75.00
WATER
Effective: 2021
Via Kalamazoo City Water - 1-1/4" service hook-up …............................................................................$5,500.00
If in free water area from 2021….may have reduced charge
SEWER
Effective: 03/01/2022
All other Connections Benefit Charge Per REU …............................................$3,250.00
*Riverview 2019 Project Front Foot Charge (per Front Foot)…............................................................................$45.00
*Riverview 2019 Project Benefit Charge per REU…......................................................................................................................$8,410.00
MAPS AND MANUALS
Effective: 03-11-2019
Master Land Use Plan ….............................................................................................$25.00
Land Use Map Small 11x17…............$10.00….............24x36…...........................................................................................$20.00
Zoning Map Small 11x17…….............$10.00….............24x36….......................................................................................$20.00
Street Map …..................................................................................................$10.00
Master Plan …........................................................................................................Available online
Zoning Ordinance Text …............................................................................Available online
General Ordinance Text …............................................................................Available online
Precinct Map Large 24x36 …......................................................................................$20.00
DIGITAL PRODUCTS - 2018 Aerial Photograghy
Effective: 03-11-2019
In House Parcel Maps from GIS
8 1/2 x 11 Aerial Maps …....................................................................................$5.00
11x17 Aerial Maps ….........................................................................................................…............................................................................$10.00
Specialized Maps (P&N) upon request COST
ZONING
Effective: 03-14-2022
Rezoning (Amendment to Zoning Map)….............................................................................................$1,500.00
Master Plan Amendment …...................................................................................................$1,500.00
Rezoning w/Master Plan Amendment ….................................................add'l $500.00
Text Amendment (Amendment to Zoning Text)…............................................................................$1,000.00
Private Street / Road Permit Applications …............................................................................…............................................................................$1,000.00
Special Exception Use with Site Plan Review…....................................................................................................................$1,750.00
Special Exception Use …...................................................................................$1,000.00
Site Plan Review …..................................................................................................$1,500.00
Site Plan Amendment (Amendment to Approved Site Plan)…............................................................................$500.00
Variance Request …...............................................................................................$750.00
Request for Ordinance Interpretation …............................................................................$750.00
COOPER CHARTER TOWNSHIP
FEE SCHEDULE
FEES MAY CHANGE PERIODICALLY
* both to increase annually by 3%
*NOTE: THE ABOVE REQUESTS HAVE A PUBLIC HEARING BEFORE THE PLANNING COMMISSION FOLLOWED BY RECOMMENDATION TO
THE TOWNSHIP BOARD FOR FINAL DECISION. *** COSTS FOR SERVICES OVER/ABOVE
THE FEE, WILL BE CHARGED TO THE APPLICANT
*NOTE: SPECIAL EXCEPTION USE REQUESTS HAVE A PUBLIC HEARING AND ALL HAVE FINAL DECISION BY THE PLANNING COMMISSION.
*** COSTS FOR SERVICES OVER/ABOVE THE FEE, WILL BE CHARGED TO THE APPLICANT
*NOTE: THE ABOVE REQUESTS HAVE A PUBLIC HEARING BEFORE THE ZONING BOARD OF APPEALS. *** COSTS FOR
SERVICES OVER/ABOVE THE FEE, WILL BE CHARGED TO THE APPLICANT
…............$250.00
Sign Permit Request …............................................................................…............................................................................$100.00
Zoning Verification Letter …....................................................................................$100.00
$0.00
PARCELS / PLATTED LOTS / CONDOMINIUM UNITS
Effective: 03-13-2023
Single Family Residential Land Division (Metes & Bounds Descriptions) - per child parcel created $400.00
All Other Land Division (Metes & Bounds Descriptions) - per child parcel created $800.00
Boundry Line Adjustments (Between abutting parcels)…............................................................................$400.00
Division or Combination of Platted Lots/Site Condominium Units …............................................................................$400.00
**Plat or Site Condominium Project - Step 1 - (Prelim. Tentative Approval) …............................................................................$1,500.00
Plat or Site Condominium Project - Step 2 (Construction)…............................................................................$2,500.00
Plat or Site Condominium Project - Step 3 (State / Master Deed)…............................................................................$3,000.00
Variance to Land Division or Site Condominium Ord …............................................................................$500.00
Request to Create Industrial Development District …............................................................................$750.00
Request for Industrial Facilities Exemption Certificate …............................................................................$750.00
CEMETERY
Effective: 01-01-2023 Rates
Winter Rates
Dec 1 - March 15
Burial Rights Purchase - Qualifying Resident / Taxpayer …............................................................................$250.00 $250.00
Burial Rights Purchase - Non-Resident/Taxpayer w/authorization from clerk…...................................$750.00 $750.00
Weekday Regular Adult Burial prior to 2:30pm …............................................................................$900.00 $1,100.00
Child/Baby Burial prior to 2:30pm …............................................................................$800.00 $1,000.00
Standard Cremains w/service prior to 2:30pm …............................................................................$650.00 $650.00(****)
Large Cremains w/service (larger than 12x12 at base) prior to 2:30pm…….......................$750.00 $950.00
Saturday Regular Adult Burial prior to 11:30am …............................................................................$1,250.00 $1,450.00
Child/Baby Burial prior to 11:30am …............................................................................$1,150.00 $1,350.00
Standard Cremains w/service prior to 11:30am …............................................................................$1,000.00 $1000.00(****)
Large Cremains w/service (larger than 12x12 at base) prior to 11:30am…............................................$1,100.00 $1,300.00
Drop Off Cremains - Standard size (12x12 or smaller)…............................................................................$400.00 $400.00
Large Size …............................................................................$500.00 $700.00
*additional charge for funerals scheduled for Weekdays 2:30pm or later …............................................................................$100.00 $100.00
*additional charge for funerals scheduled for Saturday 11:30am or later …............................................................................$100.00 $100.00
**All Monday (or Tuesday if Monday is a holiday) burials must be ordered by noon the previous Thursday
****If snow plowing is requested for a standard cremation during winter months, extra $200 charge.
Foundations will be charged per square inch a 3" collar is required….......................$0.55
MISCELLANEOUS
Effective:
Application for Going out of Business …............................................................................$50.00
Copies …..................................................................................................................................................................$0.25
…....................................................................18x24 $6 pp, 24x36 $7pp, 36x48 $9 pp
Faxes - out of town tax information (pre-paid) for every 5 pages …............................................................................$5.00
Property Address Assignment …..........................................................................................$20.00
Fire Reports …........................................................................................................$5.00
***There shall be no Sunday or Holiday burials (New Years Day, Martin Luther King Jr Birthday, Washingtons Birthday, Presidents Birthday, Memorial Day,
Juneteenth, July 4th, Labor Day, Columus Day, Veterans Day, Day before Thanksgiving, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day
****Use of Hydraulic Hammer in winter, extra $200.00 charge
*****Additional Snow Removal with Bobcat billed at $170.00 per hour
All Burials Require 48 hours Notice
*NOTE: THE ABOVE REQUESTS (** exceptions) ARE REVIEWED AND APPROVED BY THE TOWNSHIP BOARD. *** COSTS FOR
SERVICES OVER/ABOVE THE FEE, WILL BE CHARGED TO THE APPLICANT
Zoning Compliance Review (AG Bldgs & Yard Barns <200 sq ft and Animals)
*NOTE: THE ABOVE REQUESTS ARE REVIEWED AND APPROVED BY THE ZONING ADMINISTRATOR. *** COSTS FOR
SERVICES OVER/ABOVE THE FEE, WILL BE CHARGED TO THE APPLICANT
*NOTE: THE ABOVE REQUESTS ARE REVIEWED AND APPROVED BY THE TOWNSHIP ASSESSOR. *** COSTS FOR
SERVICES OVER/ABOVE THE FEE, WILL BE CHARGED TO THE APPLICANT
Administrative Site Plan Review(Minor Amendments/Solar Review)
WAGE AND PER DIEMS FOR FISCAL YEAR 2023/2024
FULL TIME HOURLY PRESENT RECOMMEND APPROVED AT
3/13/23 BD MTG
STARR ADAMS 20.50 20.75
KIM KARS-BOS 28.00 28.50
DEBBIE HOLTMAN 20.00 20.75
MINDY BECKER 16.50 17.25
PART-TIME HOURLY
CONNIE HERWEYER 14.42 SAME
ORDINANCE OFFICER 25.75 SAME
JOHN SCOTT 13.00 and $100.00
PER
OCCURANCE
PER 6/13/2022
BD MTG
SAME
ROBIN DEHAAN 15.25 SAME
ON CALL MAINTENANCE 15.00 17.00
FIRE DEPARTMENT
CHIEF EMIG 10000.00 SAME
ASS’T CHIEF KLOK 10000 SAME
OFFICERS 18.00 SAME
FIREFIGHTERS 16.50 SAME
TRAINEES 14.00 SAME
DRILLS – OFFICERS 18.00 SAME
DRILLS - FIREFIGHTERS 16.50 SAME
DRILLS - TRAINEES 14.00 SAME
ELECTION INSPECTORS `
CHAIRPERSONS 200.00 SAME
SCHOOL 35.00 SAME
INSPECTORS 165.00 SAME
RECEIVING BOARD 80.00 SAME
HOURLY ASSISTANCE 14.00 SAME
BDS & COMMISSIONS
PLANNING COMMISSION 100.00 SAME
ZBA 80.00 SAME
TOWNSHIP BOARD 140.00 SAME
OTHER COMMITTEES 60.00 SAME
BD OF REVIEW
PER SESSION AM OR PM
OR EVENINGS
80.00 SAME
IRS MILEAGE @ .625 .655
CHARTER TOWNSHIP OF COOPER
RESOLUTION NO. 23-240
RESOLUTION TO ESTABLISH TOWNSHIP SUPERVISOR SALARY
At a regular meeting of the Township Board of the Charter Township of Cooper, Kalamazoo
County, Michigan, held in the Township Hall in said Township, on the 13th day of March, 2023,
at 7:00 p.m.
PRESENT: Sorensen, Janssen, Williams, Frederick, Tuinstra, Vlietstra, DeHaan
ABSENT: NONE
The following resolution was offered by __________ and supported by ____________
WHEREAS, Section 95 of the Revised Statutes of 1846, being MCL 41.95(3) provides
that, in a township that does not hold an annual meeting, the salary for officers composing the
township board shall be determined by the township board; and
WHEREAS, the Township Board for the Charter Township of Cooper deems that an
adjustment in the salary of the office of Township Supervisor is warranted.
NOW, THEREFORE, the Township Board of Cooper Charter Township resolves as
follows:
1. The salary of the office of Township Supervisor shall be $61,310.00 for the 2023-
2024 fiscal year.
2. Any and all resolutions that are in conflict with this Resolution are hereby
repealed to the extent necessary to give this Resolution full force and effect.
YEAS:
NAYS:
ABSTAIN: Sorensen
ABSENT:
2
THE RESOLUTION WAS DECLARED ADOPTED.
STATE OF MICHIGAN )
)
COUNTY OF KALAMAZOO )
I, the undersigned, the duly qualified and acting Township Clerk of the Charter Township
of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true
and complete copy of certain proceedings taken by the Township Board at a regular meeting held
on the 13th day of March, 2023 at 7:00 p.m.
________________________________________________
DeAnna Janssen, Cooper Township Clerk
79620:00001:3553609-1
CHARTER TOWNSHIP OF COOPER
RESOLUTION NO. 23-241
RESOLUTION TO ESTABLISH TOWNSHIP CLERK SALARY
At a regular meeting of the Township Board of the Charter Township of Cooper, Kalamazoo
County, Michigan, held in the Township Hall in said Township, on the 13th day of March, 2023,
at 7:00 p.m.
PRESENT: Sorensen, Janssen, Williams, Frederick, Tuinstra, Vlietstra, DeHaan
ABSENT: NONE
The following resolution was offered by ________ and supported by _________.
WHEREAS, Section 95 of the Revised Statutes of 1846, being MCL 41.95(3) provides
that, in a township that does not hold an annual meeting, the salary for officers composing the
township board shall be determined by the township board; and
WHEREAS, the Township Board for the Charter Township of Cooper deems that an
adjustment in the salary of the office of Township Clerk is warranted.
NOW, THEREFORE, the Township Board of Cooper Charter Township resolves as
follows:
1. The salary of the office of Township Clerk shall be $61,310.00 for the 2023-2024
fiscal year.
2. Any and all resolutions that are in conflict with this Resolution are hereby
repealed to the extent necessary to give this Resolution full force and effect.
YEAS:
NAYS:
ABSTAIN: Janssen
ABSENT:
2
THE RESOLUTION WAS DECLARED ADOPTED.
STATE OF MICHIGAN )
)
COUNTY OF KALAMAZOO )
I, the undersigned, the duly qualified and acting Township Clerk of the Charter Township
of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true
and complete copy of certain proceedings taken by the Township Board at a regular meeting held
on the 13th day of March, 2023 at 7:00 p.m.
________________________________________________
DeAnna Janssen, Cooper Township Clerk
79620:00001:3553609-1
CHARTER TOWNSHIP OF COOPER
RESOLUTION NO. 23-242
RESOLUTION TO ESTABLISH TOWNSHIP TREASURER SALARY
At a regular meeting of the Township Board of the Charter Township of Cooper, Kalamazoo
County, Michigan, held in the Township Hall in said Township, on the 13th day of March, 2023,
at 7:00 p.m.
PRESENT: Sorensen, Janssen, Williams, Frederick, Tuinstra, Vlietstra, DeHaan
ABSENT: NONE
The following resolution was offered by _________ and supported by _________
WHEREAS, Section 95 of the Revised Statutes of 1846, being MCL 41.95(3) provides
that, in a township that does not hold an annual meeting, the salary for officers composing the
township board shall be determined by the township board; and
WHEREAS, the Township Board for the Charter Township of Cooper deems that an
adjustment in the salary of the office of Township Treasurer is warranted.
NOW, THEREFORE, the Township Board of Cooper Charter Township resolves as
follows:
1. The salary of the office of Township Treasurer shall be $61,310.00 for the 2023-
2024 fiscal year.
2. Any and all resolutions that are in conflict with this Resolution are hereby
repealed to the extent necessary to give this Resolution full force and effect.
YEAS:
NAYS:
ABSTAIN: DeHaan
ABSENT:
2
THE RESOLUTION WAS DECLARED ADOPTED.
STATE OF MICHIGAN )
)
COUNTY OF KALAMAZOO )
I, the undersigned, the duly qualified and acting Township Clerk of the Charter Township
of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true
and complete copy of certain proceedings taken by the Township Board at a regular meeting held
on the 13th day of March, 2023 at 7:00 p.m.
________________________________________________
DeAnna Janssen, Cooper Township Clerk
79620:00001:3553609-1
CHARTER TOWNSHIP OF COOPER
RESOLUTION NO. 23-243
RESOLUTION TO ESTABLISH PROPERTY TAX PAYMENT
DESIGNEE APPOINTMENTS
At a regular meeting of the Township Board of the Charter Township of Cooper, Kalamazoo
County, Michigan, held in the Township Hall in said Township, on the 13th day of March, 2023,
at 7:00 p.m.
PRESENT: Sorensen, Janssen, Vlietstra, Frederick, Williams, DeHaan, Tuinstra,
ABSENT:
The following resolution was offered by _________ and supported by ________.
WHEREAS, PA 129 of 2019 requires the Township Treasurer or his/her designee to
remain in the township office, 1590 West D Avenue, Kalamazoo, Michigan, from 9:00 a.m. to
5:00 p.m. on certain specified days for the collection of taxes; and
WHEREAS, PA 129 of 2019 allows the Township Board to designate a deputy treasurer
or other individual acting on behalf of the township treasurer who serves the township as an
employee or elected official to be in the township office on the designated days for the collection
of taxes: and
WHEREAS the Township Board wishes to identify designees who, in addition to the
township treasurer, may collect taxes on behalf of the township.
NOW, THEREFORE BE IT RESOLVED that the following Elected Officials (other than
the treasurer) and employees shall be identified as authorized Designees of the township in order
to collect/receive property tax payments per Public Act 129 of 2019:
DeAnna Janssen, Clerk Debbie Holtman, Deputy Clerk
Jeff Sorensen, Supervisor Connie Herweyer, Treasurers Assistant
Starr Adams, Assessing/Bldg Dept Kim Kars-Bos, Assessor
Mindy Becker, Assessing/Support Robin DeHaan, Deputy Treasurer
2
YEAS:
NAYS:
ABSENT:
THE RESOLUTION WAS DECLARED ADOPTED.
STATE OF MICHIGAN )
)
COUNTY OF KALAMAZOO )
I, the undersigned, the duly qualified and acting Township Clerk of the Charter Township
of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true
and complete copy of certain proceedings taken by the Township Board at a regular meeting held
on the 13th day of March, 2023 at 7:00 p.m.
________________________________________________
DeAnna Janssen, Cooper Township Clerk
MICHIGAN TOWNSHIP PARTICIPATING PLAN PROPOSAL
PAGE 1
Cooper Charter Township, Kalamazoo
1590 W. D. Ave.
Kalamazoo, MI 49009
(Effective April 1, 2023)
Serviced by:Administered & Underwritten by:
Kenrick
Corporation
315 South Kalamazoo Mall
Kalamazoo, MI 49007
800.748.0554
www.bfgroup.com
1700 Opdyke Court
Auburn Hills, MI 48326
800.878.9878
www.kenrickcorp.com
INTRODUCING The Michigan Township Participating Plan
The Michigan Township Participating Plan was formed in April of 1985 under
enabling legislation known as Public Act 138. The Par Plan was formed to
provide a stable market for governmental entities who, up to then, were paying
exorbitant prices for limited coverage, or in some cases, were being forced to
go without coverage in key areas.
The Par Plan develops coverage programs specific to every member’s needs
because we know that there isn’t any one coverage that can satisfy the needs of
each and every municipality. We offer coverage as diverse as each public entity.
The Par Plan is a unique and proven, member-driven system that has effectively
provided affordable, tailored property and casualty coverage to small- and
medium –size Michigan public entities for many years. Members of the Par Plan
all share common goals and needs specific to public entities. Through
participation in the Par Plan, they create a team approach to meeting those
goals and needs. The par plan is a proven, historically stable program with a 98%
member retention rate and a strong, long-term working relationship with its
program reinsurers.
Over 1,300 current members already know why The Par Plan is #1 in Michigan.
INTRODUCING THE MICHIGAN TOWNSHIP PARTICIPATING PLAN
PAGE 2
There are a number of reasons for
Par Plan’s success. Par Plan was
structured to provide more
features and benefits than any
other plan:
Non-profit
Tax-exempt
Retain investment income
Stable pricing
Interactive website
Simplified application
Specialized loss control
Homogenous group
Par Plan Board of Directors
COOPER CHARTER TOWNSHIP
Dividend Returns to Date: $6,226.93
Grant Awards to Date: $3,600
Reimbursement for Michigan Citizen Planner Certification - One Person Per Year
Zone 1
Paul Lehto
Calumet Township
906.337.2410
Zone 2
David Blake Thomas
Trout Lake Township
906.240.9747
Zone 3
Glen Lile
East Bay Charter Township
231.947.8719
Zone 4
Diane Randall
Roscommon Township
989.422.4116
Zone 5
Judy Maike
Everett Township
231.519.1435
Zone 6
Gary Brandt
Monitor Charter Township
989.684.3366
Zone 7
Michael Boskee
Elba Township
810.664.2332
Zone 8
Linda Preston
Pokagon Township
269.462.1632
Zone 9
William Bamber
Oceola Township
517.546.3259
INTRODUCING THE BURNHAM & FLOWER INSURANCE GROUP SERVICE STAFF
With Eight Offices in Four States
We serve over 2600 Public Entities
Your Service Team
800.748.0554
Larry Clever
ext 3119
Account Manager
lclever@bfgroup.com
cell: 269.929.6034
Jeff McCray
ext 3127
Account Manager
jmccray@bfgroup.com
cell: 269.501.2009
Janet Daniels
ext 3120
Manager
jdaniels@bfgroup.com
Jean Perry
ext 3135
Service Representative
jperry@bfgroup.com
!
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!
Your Michigan Service Team
800.748.0554
Your Michigan Service Team
800.748.0554
Your Michigan Service Team
800.748.0554
Your Michigan Service Team
800.748.0554
Jon Johnson
ext. 3163
Account Manager
jjohnson@bfgroup.com
cell: 269.929.1605
INTRODUCING THE BURNHAM & FLOWER INSURANCE GROUP SERVICE STAFF
With Eight Offices in Four States
We serve over 2600 Public Entities
Your Service Team
800.748.0554
ext 3119
ever@bfgroup.co
cell: 269.929.6034 !
!
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Your Michigan Service Team
800.748.0554
Your Michigan Service Team
800.748.0554
Your Michigan Service Team
800.748.0554
Your Michigan Service Team
800.748.0554
Jon Johnson
Account Manager
jjohnson@bfgroup.com
%REEL3ULWFKDUG
ext 3111
Manager
bpritchard@bfgroup.com
Jean Perry
!ext 3135
Service Representative
jperry@bfgroup.com
PAGE 3
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cell: 269.929.1605 cell:
ext 3163
Megan West
ext. 3178
Account Manager
mwest@bfgroup.com
cell: 614.440.8292
Bobbi Pritchard
ext. 3111
Manager
bpritchard@bfgroup.com
Jean Perry
ext. 3135
Service Representative
jperry@bfgroup.com
PAGE 3
ALL PRODUCTS AND SERVICES FROM A SINGLE SOURCE
PAGE 4
“All Products and Services from a Single Source”
PROPERTY & LIABILITY
SOLUTIONS
• Property & Liability Coverage
• Workers Compensation
• Bonds
BENEFIT SOLUTIONS
• Group Health
• Group Life
• Group Voluntary Life
• Dental
• Volunteer Fire
• Long & Short Term Disability
RETIREMENT SOLUTIONS
• Pension
• Deferred Compensation
GASB 45 SOLUTIONS
• Section 115 Trust
• Actuarial Services, AAL & ARC
ADMINISTRATIVE SERVICES
• FSA, Section 125
• COBRA
• PA 106 Compliance
• Pension
• HRA, HSA & Debit Cards
Michigan Township Participating Plan
Administration & Risk Control
Burnham & Flower Insurance Group
Marketing & Service
!UHY LLP Certified Public Accountants
Auditing
HCC Public Risk Claim Service
Claims
As a direct extension of our Risk Control program, the Claims
Department stands ready if an incident turns into a claim. Through
the expeditious payment of covered claims, HCC provides service of
the highest caliber. Our professional and skillful claims handling
gives your Municipality piece of mind.
HCC Public Risk Claim Attorney Representation:
•Foster, Swift, Collins & Smith, P.C. (Grand Rapids)
•Foster, Swift, Collins & Smith, P.C. (Lansing)
•Landry, Mazzeo & Dembinski, P.C. (Farmington Hills)
•Law Offices of Gary Rossi PLLC (Bloomfield Hills)
•Lucas & Baker, P.C. (Onsted)
•McGraw Morris, P.C. (Grand Rapids)
•McGraw Morris, P.C. (Troy)
•Seibert & Dloski, P.L.L.C. (Clinton Twp)
•Swogger, Bruce & Millar Law Firm, P.C. (Traverse City)
•White & Wojda Attorneys at Law (Alpena)
MICHIGAN TOWNSHIP PARTICIPATING PLAN SERVICE PROVIDERS
PAGE 5
HCC Public Risk Control Services provides customized loss
control to a variety of Municipal Governments, including Cities,
Counties, Towns, Townships and Villages. We also work closely with
the different branches within these entities:
•Police & Fire Departments
•Parks & Recreation Programs
•Public Works
•Human Resources Departments.
MICHIGAN TOWNSHIP PARTICIPATING PLAN SERVICE PROVIDERS
PAGE 6
•We will promptly respond to your phone calls and emails.
•We will expedite any changes in coverage.
•We will offer 24x7 on-line access to information you need.
•We will happily review your coverage at any time - we
recommend annually.
•We have the ability to review contracts or certificates you
receive from other parties.
•We will provide risk management and safety
recommendations.
•We will work with you to meet your unique and changing
needs.
•We have staff on-site with expertise in the following areas:
o Property & casualty
o Group benefits
o Retirement services
o Health insurance third party administration
You Serve Others… We Serve You.
Our service promise to you.
Risk Control continued
Our main objective is to assist Municipalities in reducing and/or transferring potential liability
exposures. There are many potential exposures which public officials must contend with. To help
our members deal with these, we offer several types of risk control services:
•Risk Control site visits and subsequent report with recommendations for improvement
•Special event and hold harmless language reviews
•Resource materials
•Technical assistance
•Free Risk Control workshops and conferences including:
‣How to Avoid Zoning Litigation
‣ADA and Discrimination in the Workplace
‣Know Your Liabilities
‣Top 10 Areas of Litigation
‣So You’ve Been Sued
‣Risk Management for Governmental Entities
‣Sexual Harassment in the Workplace
LIABILITY COVERAGES
PAGE 7
A. COMPREHENSIVE GENERAL LIABILITY COVERAGEA. COMPREHENSIVE GENERAL LIABILITY COVERAGE
Description Coverage
Bodily Injury & Property Damage $5,000,000 per occurrence
Personal & Advertising Injury $5,000,000 per occurrence
Aggregate None
Deductible None
Damage to Premises Rented to you $500,000 any one premises
Medical Payments (volunteers included)$10,000 any one person
Entrusted Property for Storage / Safekeeping $25,000 aggregate
SECTION I. LIABILITY COVERAGES
Who is an ‘Insured’
1)
Any member of the governing body of the Named Insured
2)
Any member of boards or commission of the Named Insured
3)
Any elected or appointed official of the Named Insured
4)
Any employee of the Named Insured
5)
Any volunteer of the Named Insured
LIABILITY COVERAGES
PAGE 8
COMPREHENSIVE GENERAL LIABILITY COVERAGE Cont.
Additionally & Automatically Included:
•Athletic Participation Liability
•Automatic Coverage for Newly Acquired Organizations (90 days)
•Broad Form Property Damage
•Cemetery Professional Endorsement
•Elected & Appointed Official’s Residence and Place of Employment
•Extended Bodily Injury
•EMT / EMS Operations
•Host/Incidental Liquor Liability
•Government Medical (Good Samaritan Endorsement)
•Incidental Medical Malpractice Liability
•Insured Contractual Liability
•Liability Resulting From Mutual Aid Agreements
•Mental Anguish, Mental Injury, Shock & Disability
•Non-Owned Watercraft (under 51’)
•Occurrence Form
•“Pay on Behalf” Form
•Products & Completed Operations
•Pollution Coverage for Fire Department Emergency & Training Operations
•Special Events Liability (excluding sponsored fireworks and liquor)
B. EMPLOYEE BENEFITS LIABILITY COVERAGEB. EMPLOYEE BENEFITS LIABILITY COVERAGE
Description Coverage
Per Occurence Limit $1,000,000
Annual Aggregate Limit $3,000,000
Deductible None
LIABILITY COVERAGES
PAGE 9
C. PUBLIC OFFICIALS LIABILITY COVERAGE
(Errors & Omissions / Wrongful Acts Liability)
C. PUBLIC OFFICIALS LIABILITY COVERAGE
(Errors & Omissions / Wrongful Acts Liability)
Description Coverage
Per Occurrence Limit $5,000,000
Annual Aggregate Limit None
Deductible None
Occurrence Form Included
Employment Practice Liability Included
“Pay on Behalf” Form Included
Equal Employment Opportunity Commission Actions Included
Civil Rights Violations Included
Non-Monetary Defense Cost Coverage
• Injunctive Relief
$100,000 per suit
$100,000 aggregate
Private Property Use Restriction Sublimit Endorsement (Zoning) $1,000,000 per occurence
$0 aggregate
D. LAW/CODE ENFORCEMENT LIABILITYD. LAW/CODE ENFORCEMENT LIABILITY
Description Coverage
Per Occurence Limit $5,000,000
Annual Aggregate Limit None
Deductible None
E. AUTOMOBILE LIABILITY COVERAGE
Description Coverage
Occurrence Limit (Hired & Non-Owned Included)$5,000,000
Deductible None
AUTOMOBILE COVERAGES
PAGE 10
AUTOMOBILE PHYSICAL DAMAGE COVERAGEAUTOMOBILE PHYSICAL DAMAGE COVERAGE
Description Coverage
Collision Deductible $1,000
Comprehensive Deductible (Broad Form)$1,000
Hired Auto Physical Damage $50,000
Uninsured / Underinsured Motorist $100,000 aggregate
Physical Damage to Insured’s Personal Auto(s)up to $1,000
Michigan Personal Injury Protection Included
Michigan Property Protection Included
Mini-Tort Liability Included
Lease Gap Coverage Included
Emergency Services Coverages:
Additional Amount Available 25% above listed vehicle value
50% above listed equipment
Hired / Comandeered Auto Physical Damage $50,000 per vehicle
$300,000 aggregate
Rental Reimbursement $500 per day
$10,000 aggregate
AUTOMOBILE COVERAGES - CONTINUED
PAGE 11
Description Coverage
Personal Effects in Auto $3,000 any one employee
$30,000 any one accident
Customized Vehicle Extension Included
Freezing Coverage Included
Recertification Costs Included
SCHEDULED AUTOMOBILES SCHEDULED AUTOMOBILES SCHEDULED AUTOMOBILES SCHEDULED AUTOMOBILES SCHEDULED AUTOMOBILES SCHEDULED AUTOMOBILES
Year Make/Model Department Value Value Type VIN #
1980 CHEVROLET 3/4 GRASS RIG - FIRE Fire $65,000
Replacement Cost
1638
1997 FREIGHTLINER TANKER - FIRE Fire $500,000
Replacement Cost
0672
2005 CHEVY SILVERADO Rescue $65,000 Replacement Cost 0978
2006 SPARTAN ADVANTAGE PUMPER Fire $500,000
Replacement Cost
3484
2015 FORD EXPLORER RESCUE Fire $38,000
Replacement Cost
1598
2017 PIERCE SABER PUMPER Fire $500,000
Replacement Cost
7979
2019 CHEVY TRAVERSE LT Township $34,120
Actual Cash Value
6742
2015 FORD EXPLORER-ASSESSING Township $38,000
Actual Cash Value
8990
2020 OCTANE CARGO TRAILER Township $15,000 Actual Cash Value 5049
2013 MONARCH BOAT TRAILER Township $2,500
Actual Cash Value
4244
2017 VOTING EQUIPMENT TRAILER Township $8,000
Actual Cash Value
TBD
SECTION II. PROPERTY COVERAGE
PROPERTY COVERAGES
PAGE 12
Location Address Building Contents Year Built
1590 WEST D AVENUE (TOWNSHIP/FIRE HALL)$2,141,967 $204,551 1988
3160 MCKINLEY (FIRE STATION)$1,143,260 $179,757 1970
3160 MCKINLEY (STORAGE BLDG) $0 $0 1970
1432 WEST D AVENUE (STORAGE BUILDING)$197,113 $1,240 1983
1440 WEST D AVENUE (STORAGE BUILDING)$59,111 $6,446 1983
NEAR 3160 MCKINLEY (VACANT)$0 $0 2012
NEAR "D" AVENUE (LANDFILL)$0 $0 2012
NEAR FIRE STATION (VACANT)$0 $0 2012
NEAR CEMETARY (VACANT)$0 $0 2012
"G" & MT OLIVET (VACANT)$0 $0 2014
6159 RIVERVIEW #39-02-26-476-312 $0 $0 2018
8076 DOUGLAS AVE $211,894 $0 1973
Description Coverage
Total Building & Contents Limit - Blanket & Agreed $4,145,339
Deductible $1,000
Replacement Cost Valuation Included
Coinsurance N/A
Equipment & Mechanical Breakdown Coverage ($1,000 Deductible)Included
Earthquake Coverage Limit $1,000,000
Earthquake Coverage Deductible $50,000
Flood Coverage Limit (Excludes FEMA “special flood coverage area”)$100,000
Flood Coverage Deductible $10,000
PROPERTY COVERAGE - Cont.PROPERTY COVERAGE - Cont.
Extensions of CoverageExtensions of Coverage
Accounts Receivable $250,000
Damage to Buildings from Theft, Burglary, or Robbery Included
Debris Removal 25% of loss
Extra Expense $500,000
Fire Department Service Charge $5,000
Fire Equipment Recharge $5,000
First Party Sewer Back-up $25,000
Foundations of Machinery $250,000
Foundations of Building $500,000
Glass Coverage - no deductible applies Included
Inventory or Appraisal $10,000
Loss of Rents and Business Income $500,000
Newly Acquired or Constructed Property - Building (180 Days)$1,000,000
Newly Acquired or Constructed Property - Contents (180 Days)$250,000
Outdoor Property $10,000
Personal Effects of Employees $1,000
Personal Property of Others $15,000
Premises Boundary Increased Distance 1,000 Feet
Preservation of Property Included
Pollution Cleanup and Removal $10,000
Tree Cleanup in Cemeteries $10,000
Underground Pipes, Flues or Drains (Within 1,000ft of Insured Structure)$1,000,000
Valuable Papers & Records - Costs to Research, Replace, or Restore $250,000
PROPERTY COVERAGES
PAGE 13
PROPERTY COVERAGE - Cont.PROPERTY COVERAGE - Cont.
Building Ordinance or LawBuilding Ordinance or Law
Coverage for Loss to Undamaged Portion of the Building Actual Loss Sustained
Demolition Cost Coverage to Undamaged Portion of the Building Actual Loss Sustained
Increased Cost of Construction Coverage Actual Loss Sustained
PROPERTY COVERAGES
PAGE 14
ELECTRONIC DATA PROCESSING (EDP) COVERAGEELECTRONIC DATA PROCESSING (EDP) COVERAGE
Data, Media, Programs $100,000
Extra Expense $100,000
Loss of Business Income $100,000
System Breakdown Coverage Included
Deductible $1,000
INLAND MARINE COVERAGEINLAND MARINE COVERAGE
Deductible $1,000
Total:$564,600
SCHEDULED INLAND MARINE SCHEDULED INLAND MARINE SCHEDULED INLAND MARINE
Make/Model Value Value Type
(2) THERMAL IMAGING CAMERAS @ $14,500 EACH $29,000 Replacement
(220 SCBA'S @ 6,300 EACH $138,600 Replacement
(5) EXPRESS VOTE VOTING MACHINES $15,000 Replacement
(6) DS200 VOTING MACHINES $27,000 Replacement
CASCADE SYSTEM $60,000 Replacement
CHAMPION TOOL $15,000 Replacement
HURST TOOL $15,000 Replacement
MONARCH BOAT #MPDL0276F090 $40,000 Replacement
PROPERTY COVERAGES
PAGE 15
INLAND MARINE COVERAGE
SCHEDULED INLAND MARINE SCHEDULED INLAND MARINE SCHEDULED INLAND MARINE
Make/Model Value Value Type
2017 RESCUEONE INFLAT BOAT MODEL PROX-430 $15,000 Replacement
WEATHERING SIREN @ 1440 WD AVE $30,000 Replacement
WEATHERING SIREN @3160 MCKINLEY $30,000 Replacement
MISCELLANEOUS PROPERTY & EQUIPMENT $24,000 Replacement
ANCILLARY EQUIPMENT $126,000 Replacement
CRIME & BONDING COVERAGES
PAGE 16
SECTION III. CRIME & BONDINGSECTION III. CRIME & BONDING
Description Coverage
Forgery or Alteration $10,000
Theft, Disapperance and Destruction In/Out $100,000
Tax Time Limit $100,000
Computer Fraud $100,000
Employee Dishonesty - Per Loss $100,000
Deductible None
BOND COVERAGEBOND COVERAGE
Position Limit
Treasurer $25,000
Deputy Treasurer $15,000
Clerk $10,000
Deputy Clerk $10,000
Supervisor $5,000
INVOICE AND BIND REQUEST
PAGE 18
Cooper Charter Township
BIND REQUEST EFFECTIVE: April 1, 2023
Cooper Charter Township
BIND REQUEST EFFECTIVE: April 1, 2023
Michigan Township Participating Plan Package $30,832
Cyber & Privacy Policy $2,374.25
SUBTOTAL $33,206.25
PROGRAM COVERAGE OPTIONS
** If you have any questions please contact our office. Higher Limits of coverage available
upon review**
This proposal is an overview of the coverages provided by Michigan Township Participating
Plan (MTPP). This presentation is merely descriptive and should be used for reference
purposes only. Your policy(ies) must be referred to for specific coverages, limitations and
restrictions. Specific questions regarding any of these items should be referred to your
Account Manager.
Add Casualty & Property Limited Terrorism Coverage $169 add’l
Increase Non Monetary Defense Cost Coverage to $250,000 per suit/$250,000 aggregate $25 add’l
T I AT
General Lawn care
685 114 ave
Plainwell, MI 49080
Product or service
Bill to
Cooper Township
1590 West D Avenue
Kalamazoo, MI 49009
United States
generafflawncare@gmail.com
+1 2693123972
Ship to
Cooper Township
1590 West D Avenue
Kalamazoo, MI 49009
United States
Estimate details
Estimate no.: 78538560
Estimate date: 2/17/23
Amount
1. D ave cemetery 27 units x $500.00 $13,500.00
Lawn care for the 2023 season. Includes weekly lawn service to mow all grassy areas, trim around obstacles, and blow clippings from hard
surfaces including head stones. Care will be taken to prevent property damage. Service will be weekly unless told otherwise, invoices
provided monthly.
2. Misc services 1 hr x $45.00 $45.00
Misc services Unless otherwise specified, other services requested including light shrub or tree trimming, edging etc. to be billed hourly. The
hourly rate includes worker, tools. truck, and disposal of organic materials.
3. Lawn Care Douglas cemetery 27 units x $465.00 $12,555.00
Lawn care for the 2023 season. Includes weekly lawn service to mow all grassy areas, trim around obstacles, and blow clippings from hard
surfaces including head stones. Care will be taken to prevent property damage. Service will be weekly unless told otherwise, invoices
provided monthly.
4. Lawn Care at township hall 27 units x $235.00 $6,345.00
Lawn care for the 2023 season. Includes weekly lawn service to mow all grassy areas, trim around obstacles, and blow clippings from hard
surfaces. Care will be taken to prevent property damage. Service will be weekly unless told otherwise, invoices provided monthly.
5. Lawn Care at Firestation 27 units x $100.00 $2,700.00
Lawn care for the 2023 season. Includes weekly lawn service to mow all grassy areas, trim around obstacles, and blow clippings from hard
surfaces. Care will be taken to prevent property damage. Service will be weekly unless told otherwise, invoices provided monthly.
6. Lawn Care at vacant lot bi-weekly 13 units x $100.00 $1,300.00
Lawn care for the 2023 season. Includes weekly lawn service to mow all grassy areas, trim around obstacles, and blow clippings from hard
surfaces. Care will be taken to prevent property damage. Service will be bi-weekly with invoices provided monthly.
7. Lawn Care at violation mowing 1 hr x $45.00 $45.00
Lawn Care at violation mowing's to be billed per hour. Hourly rate of $45. Violation mowing requests to be sent by email and will be service the
week following the request.
8. Fall clean up both cemeteries 4 units x $1,400.00 $5,600.00
Fall clean up. Dispose of garbage and old decorations, clean up and dispose of branches up to 2" in diameter, pick up leaves and dispose in
designated spot in cemeteries.
9. spring clean up cemeteries 2 units x $1,200.00 $2,400.00
Spring cleanup cemeteries. Dispose of garbage and old decorations, clean up and dispose of branches up to 2" in diameter, pick up leaves
and dispose in designated spot in cemeteries.
10. Spring and fall clean up township hall
spring and fall clean up township hall.
11. Spring and fall clean ups at the firestation.
Spring and fall clean ups at the firestation
12. topsoil and seed
Apply topsoil and seed to burial plots. Includes seed. Township to provide topsoil.
Note to customer
We can provide proof of insurance if needed.
2 units x $250.00 $500.00
2 units x $125.00 $250.00
1 hr x $45.00 $45.00
Total $45,285.00
Date: March 2, 2023
Client Name: Cooper TOTAL BID
Description
Cemetery Douglas
Cemetery Riverview
Township Hall
Firehouse McKinley
Firehouse Mt. Olivet
SERVICE PROPOSAL
SEASON TOTAL ALL PROPERTIES
PAYMENT DUE AT TIME OF SERVICE
617 W. Bridge St Plainwell, MI 49080
616-308-0946 or awesomelawns2020@gmail.com
Thank you for your business!
ALL PROPERTIES
$14,836
$12,838
$5,781
$1,280
$3,510
$38,245
Date: March 2, 2023
SERVICE PROPOSAL
Client Name: Cooper Cemetery (Riverview)
Description
Spring Clean-up. Including removal of any unsightly, out of season decorations,
glass bottles, cans from headstones. Removal of any brush/limbs from the ground
and removal of all fallen leaves. Blow everything clean to maintain a groomed
appearance.
Weekly mowing for 27 weeks at $518 per week. Mowing, trimming around all
headstones, bushes, trees, blowing clean all headstones and pavement. Careful
attention being given around headstones including outdated decor, bottles,
cans, etc. Weekly attention given to maintain groomed appearance through
the clean up of any debris and/ or trash.
Fall Clean-up. Including removal of any unsightly, out of season decorations,
glass bottles, cans from headstones. Removal of any brush/limbs from the ground
and removal of all fallen leaves. Blow everything clean to maintain a groomed
appearance. TWO PER SEASON $300 PER
$200
$13,986
$600
One late summer trimming of bushes. I $50
Season Total $14, 836
PAYMENT DUE AT TIME OF SERVICE
617 W. Bridge St Plainwell, MI 49080
616-308-0946 or awesomelawns2020@gmail.com
Thank you for your business!
SERVICE PROPOSAL
Date: March 2, 2023
Client Name: Cooper Firehouse McKinley
Description
Spring Clean-up. Removal of any fallen leaves, limbs and debris. Blowing out any
bushes, trees, basic maintenance to maintain a well-groomed appearance.
$100
Weekly mowing for 27 weeks at $40 per week. Mowing, trimming, and blowing all $1,080
clippings.
Fall Clean-up. Removal of any fallen leaves, limbs and debris. Blowing out any $100
bushes, trees, basic maintenance to maintain a well-groomed appearance.
Season Total
PAYMENT DUE AT TIME OF SERVICE
Make checks payable to Scott Newcomb
617 W. Bridge St Plainwell, MI 49080
616-308-0946 or awesomelawns2020@gmail.com
Thank you for your business!
$1,280
Date: March 2, 2023
SERVICE PROPOSAL
Client Name: Cooper Firehouse Mt. Olivet
Description
Weekly mowing for 27 weeks at $130 per week. Mowing, trimming, and blowing
all clippings.
Season Total
PAYMENT DUE AT TIME OF SERVICE
617 W. Bridge St Plainwell, MI 49080
616-308-0946 or awesomelawns2020@gmail.com
Thank you for your business!
$3,510
$1,280
LAWN S
Date: March 2, 2023
Client Name: Cooper Cemetery (Riverview)
Description
SERVICE PROPOSAL
Spring Clean-up. Including removal of any unsightly, out of season decorations,
glass bottles, cans from headstones. Removal of any brush/limbs from the ground
and removal of all fallen leaves. Blow everything clean to maintain a groomed
appearance.
Weekly mowing for 27 weeks at $444 per week. Mowing, trimming around all
headstones, bushes, trees, blowing clean all headstones and pavement. Careful
attention being given around headstones including outdated decor, bottles,
cans, etc. Weekly attention given to maintain groomed appearance through
the clean up of any debris and/ or trash.
Fall Clean-up. Including removal of any unsightly, out of season decorations,
glass bottles, cans from headstones. Removal of any brush/limbs from the ground
and removal of all fallen leaves. Blow everything clean to maintain a groomed
appearance. TWO PER SEASON $300 PER
One late summer trimming of bushes.
Season Total
PAYMENT DUE AT TIME OF SERVICE
617 W. Bridge St Plainwell, MI 49080
616-308-0946 or awesomelawns2020@gmail.com
Thank you for your business!
$200
$11,988
$600
$50
$12,838
LAWNS
March 2, 2023
Thank you for the opportunity to be considered to service these Cooper Township
properties. Please find attached the service proposals. We would like to extend a three-
year commitment for our services.
We look forward to providing Cooper Township with AWESOME service.
Looking forward to working with you,
Scott Newcomb
Date: March 2, 2023
SERVICE PROPOSAL
Client Name: Cooper Township Hall
Description
Spring Clean-up. Removal of any fallen leaves, limbs and debris. Blowing out any
bushes, trees, basic maintenance to maintain a well-groomed appearance.
$100
Weekly mowing for 27 weeks at $203 per week. Mowing, trimming, and blowing $5481
all clippings.
Fall Clean-up. Removal of any fallen leaves, limbs and debris. Blowing out any
bushes, trees, basic maintenance to maintain a well-groomed appearance.
$200
Season Total ` $5,781
PAYMENT DUE AT TIME OF SERVICE
617 W. Bridge St Plainwell, MI 49080
616-308-0946 or awesomelawns2020@gmail.com
Thank you for your business!
Name / Address
Lawn Care & Snow Plowing
6219 W Main St
Kalamazoo MI 49009
Cooper Township
C/O Jeff Sorensen
1590 West D Ave.
Kalamazoo, MI 49009
Service Address
Date
Proposal #
3/6/2023
6754
Phone #
269-353-7666
E-mail
jmarshall@proturfmanagement.com
Web Site
www.proturfinanagement. com
We agree to furnish labor, material, supplies and equipment- complete in accordance with the
specifications below:
Terms
Net 15
Item
Description
Qty
Rate
Total
Township Office and Fire Dept. 1590 D Ave. W
Spring Clean-up
Early Spring: Leaves and debris removed from
lawn and landscape - Including removal of yard
waste
1
200.00
200.00
Mowing
Weekly Service: Mid April -October Lawn
mowing, trimming and bi-weekly edging.
27
175.00
4,725.00
Blowing and cleanup after mowing.
Fall Clean-up
One fall clean-up performed in late fall
1
250.00
250.00
Complete Lawn Care Programs Only:
would like to make 7 monthly payments
(April -October): $739,29
Complete Lawn Care Programs Only:
Pay in full and receive a 5% discount
Only valid until April 1st: $4,916.25
Total:
$5,175.00
ACCEPTANCE OF PROPOSAL
I authorize ProTurf Management LLC to do the specified work; payment will be made as outlined above.
I fully understand this proposal and accept it as written.
Signature:
Date
Please return one signed copy of this proposal by March 1st. A financial charge of 2% (Annual Rate of 24%) or a minimum service of $5.00 will
be a ied to all past due accounts. All work shall be professionally performed in accordance with industry standards. We are fully insured.
Ate --
Au lorized Signature for ProTt.
f Management LLC
Name / Address
Lawn Care & Snow Plowing
6219 W Main St
Kalamazoo MI 49009
Cooper Township
CIO Jeff Sorensen
1590 West D Ave.
Kalamazoo, MI 49009
Service Address
West Cemetery, 7530 Douglas
Date
Proposal #
3/6/2023
6755
Phone #
269-353-7666
E-mail
jmarshall@proturfinanagement. corn
Web Site
www.proturfmanagement.com
We agree to furnish labor, material, supplies and equipment- complete in accordance with the
specifications below:
Terms
Net 15
Item
Description .
Qty
Rate
Total
West Cemetery, 7530 Douglas Ave.,
Kalamazoo, MI 49009
Spring Clean-up
Early Spring: Leaves and debris removed from
lawn and landscape
1
350.00
350.00
Mowing
Weekly Service: Mid April -October Lawn
mowing, trimming and bi-weekly edging.
27
350.00
9,450.00
Blowing and cleanup after mowing.
Pruning
Shrubs, hedges and ornamental trees pruned
once by mid -September.
1
480.00
480.00
Fall Clean-up
Two clean-ups performed. One in early to
mid -Fall, and another prior to snowfall.
2
500.00
1,000.00
Misc.
Fresh gravesites dressed with Park blend grass
seed and EZ Straw - Per instance pricing billed
separately @ $25/each
1
0.00
Complete Lawn Care Programs Only:
I would like to make 7 monthly payments
(April -October): $1,611.42
Complete Lawn Care Programs Only:
❑ Pay in full and receive a 5% discount:
Only valid until April 1st: $10,716.00
ACCEPTANCE OF PROPOSAL
I authorize ProTurf Management LLC to do the specified work; payment will be made as outlined above.
I fully understand this proposal and accept it as written.
Total:
$11,280.00
Signature: Date
Please return one signed copy of this proposal by March lst. A financial charge of 2% (Annual Rate of 24%) or a minimum service of $5.00 will
be ap$ied to all past due accounts. All work shall be professionally performed in accordance with industry standards. We are fully insured.
Authorized Signature for ProTt
rf Management LLC
Name / Address
Lawn Care & Snow Plowing
6219 W Main St
Kalamazoo MI 49009
Cooper Township
C/O Jeff Sorensen
1590 West D Ave.
Kalamazoo, MI 49009
Service Address
Lot at E G Ave., and Mt. Olivet
Date
Proposal #
3/6/2023
6758
Phone #
269-353-7666
E-mail
jmarshall@proturfmanagement.com
Web Site
www.proturfmanagement.com
We agree to furnish labor, material, supplies and equipment- complete in accordance with the
specifications below:
Terms
Net 15
Item
Description
Qty
Rate
Total
Mowing
Lot at E G Ave., and Mt. Olivet
Weekly Service: Mid April -October Lawn
mowing, trimming and bi-weekly edging.
Blowing and cleanup after mowing.
27
110.00
2,970.00
Complete Lawn Care Programs Only:
I would like to make 7 monthly payments
(April -October): $424.29
Complete Lawn Care Programs Only:
Pay in full and receive a 5% discount:
Only valid until April 1st: $2,821.50
Total:
$2,970.00
ACCEPTANCE OF PROPOSAL
I authorize ProTurf Management LLC to do the specified work; payment will be made as outlined above.
I fully understand this proposal and accept it as written.
Signature: Date
Please return one signed copy of this proposal by March 1st. A financial charge of 2% (Annual Rate of 24%) or a minimum service of $5.00 will
be a red to all past due accou'ts. All work shall be professionally performed in accordance with industry standards. We are fully insured.
//4e —
Au orized Signature for ProTr rf Management LLC
Name / Address
Lawn Care & Snow Plowing
6219 W Main St
Kalamazoo MI 49009
Cooper Township
C/O Jeff Sorensen
1590 West D Ave.
Kalamazoo, MI 49009
Service Address
East Cemetery, 1590 D Ave. E
Date
Proposal #
3/6/2023
6756
Phone #
269-353-7666
E-mail
jmarshall@proturfmanagement. corn
Web Site
www.proturfmanagement.com
We agree to furnish labor, material, supplies and equipment- complete in accordance with the
specifications below:
Terms
Net 15
Item
Description
Qty
Rate
Total
East Cemetery, 1590 D Ave. E
Spring Clean-up
Early Spring: Leaves and debris removed from
lawn and landscape
1
250.00
250.00
Mowing
Weekly Service: Mid April -October Lawn
mowing, trimming and bi-weekly edging.
27
275.00
7,425.00
Blowing and cleanup after mowing.
Pruning
Shrubs, hedges and ornamental trees pruned
once by mid -September.
1
360.00
360.00
Fall Clean-up
Two clean-ups performed. One in early to
mid -Fall, and another prior to snowfall.
2
350.00
700.00
Misc.
Fresh gravesites dressed with Park blend grass
seed and EZ Straw - Per instance pricing billed
separately @ $25/each.
0.00
0.00
Complete Lawn Care Programs Only:
I would like to make 7 monthly payments
(April -October): $1,247.86
Complete Lawn Care Programs Only:
Pay in full and receive a 5% discount:
Only valid until April 1st: $8,298.25
Total:
$8,735.00
ACCEPTANCE OF PROPOSAL
I authorize ProTurf Management LLC to do the specified work; payment will be made as outlined above.
I fully understand this proposal and accept it as written.
Signature: Date
Please return one signed copy of this proposal by March 1st. A financial charge of 2% (Annual Rate of 24%) or a minimum service of $5.00 will
be apled to all past due accounts. All work shall be professionally performed in accordance with industry standards. We are fully insured.
Authorized Signature for ProTr rf Management LLC
Name / Address
Lawn Care & Snow Plowing
6219 W Main St
Kalamazoo MI 49009
Cooper Township
C/O Jeff Sorensen
1590 West D Ave.
Kalamazoo, MI 49009
Service Address
Fire Station #2, 3160 McKinley
Date
Proposal #
3/6/2023
6757
Phone #
269-353-7666
E-mail
jmarshall@proturfmanagement. corn
Web Site
www.proturfmanagement.com
We agree to furnish labor, material, supplies and equipment- complete in accordance with the
specifications below:
Terms
Net 15
Item
Description
Qty
Rate
Total
Fire Station #2, 3160 McKinley
Spring Clean-up
Early Spring: Leaves and debris removed from
lawn and landscape
1
175.00
175.00
Mowing
Weekly Service: Mid April -October Lawn
mowing, trimming and bi-weekly edging.
27
90.00
2,430.00
Blowing and cleanup after mowing.
Fall Clean-up
One fall clean-up performed in late fall
1
250.00
250.00
Complete Lawn Care Programs Only:
would like to make 7 monthly payments
(April -October): $407.86
0
Complete Lawn Care Programs Only:
Pay in full and receive a 5% discount:
Only valid until April 1st: $2,712.25
Total:
$2,855.00
ACCEPTANCE OF PROPOSAL
I authorize ProTurf Management LLC to do the specified work; payment will be made as outlined above.
I fully understand this proposal and accept it as written.
Signature: Date
Please return one signed copy of this proposal by March 1st. A financial charge of 2% (Annual Rate of 24%) or a minimum service of $5.00 will
be ap1ied to all past due accounts. All work shall be professionally performed in accordance with industry standards. We are fully insured.
Autfiorized Signature for ProTt
rf Management LLC
r
I:59G Weut Ayer ate
'amaze , Mi t,i arr 4.9 i 321
x.82 Pi? 3
Cooper Township Policy for Supervising the Preparation of the Assessment Roll
Cooper Township shall comply with the requirements outlined in MCL 211.10d(9) as it
pertains to the Preparation of the Assessment Roll.
Michigan Compiled Law (MCL) 211.10d(9) states, "An assessor who certifies an
assessment roll in which he or she did not have direct supervision is guilty of a
misdemeanor." When signing the assessment roll, Assessors of Record are required to
annually certify that they have met the following guidelines: 1. Form 4689, STC Request
for Changes in Personal or Employment Information for a Certified Assessor, must be
filed with the State Tax Commission by the certified assessor within 30 days of becoming
the Assessor of Record for a local unit of government or Equalization Director for a
county, or when a change in contact information occurs. 2. The assessor must sign the
pre -Board of Review assessment roll certificate for the current assessment year by the
first Monday in March or by the date specified by charter for delivery of the assessment
roll to the Board of Review. 3. The assessor or the assessor's assistant(s) must timely
deliver the certified assessment roll (original hard copy) to the local Board of Review for
its required March meetings. 4. The assessor or the assessor's assistant(s) must timely
deliver an original hard copy of the assessment roll to the County equalization
department. This assessment roll is to have attached a post -Board of Review certificate
which must be signed by the Board of Review. 5. The assessor or the assessor's
assistant(s) must timely provide a copy of the assessor's database to the County
equalization department. 6. The assessor must complete, sign (where applicable), and
timely submit State Tax Commission Forms L-4021 and L-4022. These forms are to be
submitted to the County equalization department and Form L-4022 is also to be
submitted to the State Tax Commission. 7. The assessor must file all required State Tax
Commission and equalization forms in a timely manner (in accordance with the State
Tax Commission calendar and applicable statutes and administrative Rules). 8. The
assessor or the assessor's assistant(s) must perform the following specific duties annually
(if an assistant, the assessor must have direct supervision in all of the following tasks): a.
Appraise and assess taxable property (including new construction and including
ensuring the taxable value uncapping of property following transfers of ownership). b.
Prepare and maintain the assessment roll, property classifications, property descriptions,
special act rolls and other assessment records and have an established procedure to
update records on a regular basis. c. Attend Board of Review meetings if requested by
Jeffrey R. S ens n Supervisor • DeAnna Janssen, C er!< • Caro S, DeHaan, Treasurer
Visit orrr website at, we w.coopertwp.orgq
the Township or City. d. Attend meetings with the public at the Township or City
municipal office facility. e. Assist legal counsel in the prosecution or defense of cases
arising out of assessment administration activities. f. Appear before the Michigan Tax
Tribunal (both Entire Tribunal and Residential Property and Small Claims Division) to
defend property tax appeals. g. Appear before the Township or City governing body
when requested. h. Conduct personal property canvasses. i. Ensure the accuracy of
land divisions and splits and combinations of parcels. j. Respond to general inquiries for
assessment records and inquiries for assessment records made under the Freedom of
Information Act. Assessment records identified in MCL 211.10a must be made
accessible and available for inspection and copying by the public regardless of the
location of the records (e.g., local unit public offices, office/home of the Township
Supervisor, office/home of the assessor, other). The assessor must identify when records
are available for inspection and copying as required by MCL 211.10a. k. Provide reports
to the Township or City governing body when requested. I. Ensure that the mass
appraisal methods and procedures employed are in compliance with requirements of
the Uniform Standards of Professional Appraisal Practice and the State Tax
Commission's Assessor's Manual. 9. Pursuant to MCL 211.10e, the assessor or the
assessor's assistant(s) must use only a current version of the State Tax Commission
Assessor's Manual or other STC approved manual. 10. Pursuant to MCL 211.10e, the
assessor or the assessor's assistant(s) must use, maintain and calculate as necessary, the
following assessment records:] a. Appraisal record card system b. Personal property
record system c. Tax (cadastral) maps d. Economic condition factor determinations e.
Land value determinations f. Current year assessment roll g. Photos of dwellings and
outbuildings affixed to appraisal record cards and/or stored electronically using
assessing software h. Homeowner's principal residence and qualified agricultural
property exemption documents i. Record of site visits to individual parcels j. Historical
assessment data 1 1 . The assessor or the assessor's assistant(s) must ensure that the
assessment roll contains the following information: a. Name and address of property
owner b. Legal description or approved parcel identification number c. School district
code d. Property classification e. Assessed valuation f. Capped valuation g. Taxable
valuation h. Board of Review valuation column 1 MCL 211.10e, as amended by 2018 PA
660, removes land value maps as a required record to be maintained. i. Michigan Tax
Tribunal and/or State Tax Commission valuation column j. Homeowner's principal
residence or qualified agricultural property exemption percentage k. Date of last
transfer of ownership I. Leasehold improvements identifier, if applicable m. The value of
Mathieu Gast non -considered improvements (under MCL 211.27), if applicable 12. The
assessor or the assessor's assistant(s) must ensure that the true cash value on the
appraisal record cards matches the true cash value indicated by the assessor's value
on the assessment roll.
'ID:West L) Avenue
Ka arrazeo. " # ..L igan .6321
(269) 3€2-9.23
Policy For Cooper Township ssessin ffice
Subject to State Tax Commission guidelines the following published policies of the
availability of the assessor are as follows:
The assessing department has 2 employees that can assist with answering questions
pertaining to assessing questions.
The assessor for Cooper township is a full-time employee and has the proper
certification level to assess the townships Real and Personal property.
The assistant to the assessor is MCAT certified.
It has always been a top priority of Cooper Township to serve the public. Having 2 full
time employees in the Assessing Department will allow for a timely response to assessing
questions via: walk in's, emails, phone calls and any requests for appointments.
Any assessing related questions will be answered within a 48 hour period. If the request
is left on the answering machine over a weekend or holiday it will be answered within
the following 48 hour period after the office is open.
Cooper Township taxpayers that have questions regarding the process of appealing
their assessment will have all the contact information on their Assessment Notice, the
assessors name, phone number, township hours & location will be printed on the notice.
Petition forms are available in the office or on the township website.
Elected officials are available by phone, email, appointment or walk in's. In cases
where the elected official is not available an appointment can be made by the office
staff.
Jeffrey R. Sorensen, rspervisar ° DeAnna Janssen, Clerk r Carne S DeHaan. Treasurer
Visit our website at: www.coopertwg.. erg
r.
e s,t D Avstnte.
ai tV as, iDhi lan 9.00 C2t
(2f39) 02.23
Cooper Township Policy for Personal Property Canvas
The assessor will comply with MCL 211.10g (1) (iv) and perform a Personal Property canvas and
maintain Personal Property Records.
This shall include:
1.) Printing out the BS&A report "Personal Property Canvas"
2.) Review properties
a.) Adding new businesses
b.) Removing businesses that have moved or closed.
3.) Taking photos if required
4.) Initial and date the Personal Property Canvas list
a.) Make any necessary notes on Personal Property Canvas list.
5.) Make an appointment with owner, if necessary
6.) Conduct this during the last quarter of each year.
7.) Any changes, additions or deletions will be entered into the assessing software by the
assessor.
8.) Personal Property records are kept in their parcel card file in accordance with the State of
Michigan Retention Schedule.
Jeffrey R. Soren en Super= isear . DeAnna Janssen, Clerk • Carol S. DeHaan, Treasurer
Visit our 'et),site at:• www.coopertvvp,orq
1590.: t D ,Avenue
Kalamazoo, Nticklican 49009-t 321
(.269). 382-.0235
Cooper Township Policy for support staff to the assessing department
Any and all support staff to the Cooper Township Assessing Department will comply with the
State of Michigan requirements.
1.) All Board of Review members are required to attend the Board of Review training course
that is offered either online (zoom) or in person.
2.) Any office support staff to the assessing department is required to attend...
a.) Board of Review training approved by the State Tax Commission.
b.) Any State of Michigan required training as outlined in current year bulletins,
c.) Any classes required to keep their current certification through Continuing Education
Classes either on line or in person approved by the State Tax Commission.
3,) Assessor will maintain certification records including but not limited to
a.) Michigan Department of Treasury form 5730 Assessing District Department Staff
Training Report in accordance with the General Property Tax Act 206 of 1893, MCL
211.10g.
b,) Michigan Department of Treasury form 5731 Assessing District Required board of
Review Training Report in accordance with the General Property Tax Act 206 of 1893,
MCL 211.10g.
4.) The Township Supervisor acting as the secretary to the Board of Review shall receive the
required Board of Review training.
5.) The Assessor of record will possess and maintain the appropriate level of certification in
accordance with State Tax Commissions State Equalized Values.
Jeffrey R. Sorensen Supervisor m DeAnna Janssen, Clerl m Carol S. DeHaa Treasurer
Visit our website at. www.coopertwp.or g
15�?t v 1 :Avenue.
OQ, M€ hi n 1 -"x3111
(2691 ,82-.0223.
Cooper Township Policy for Board of eviews
The township board or review members / Assessor & Supervisor will comply with MCL
211.28 also any additional requirements set forth by the State Tax Commission and (or)
the Michigan Department of Treasury as it pertains to the Board of Review process.
211.28 Board of review for township or city; appointment, qualifications, and terms of
members; vacancy; eligibility; quorum; adjournment; deciding questions; board of
review committees; meetings; size, composition, and manner of appointment of board
of review; alternate members; indorsement of assessment roll; duties and responsibilities
contained in MCL 211.29; single board of review.
Sec. 28.
(1) The township board shall appoint those electors of the township who will constitute
a board of review for the township. At least 2/3 of the members must be property
taxpayers of the township. Members appointed to the board of review shall serve for
terms of 2 years beginning at noon on January 1 of each odd -numbered year. Each
member of the board of review shall qualify by taking the constitutional oath of office
within 10 days after appointment. The township board may fill any vacancy that occurs
in the membership of the board of review. A member of the township board is not
eligible to serve on the board or to fill any vacancy. A spouse, mother, father, sister,
brother, son, or daughter, including an adopted child, of the assessor is not eligible to
serve on the board or to fill any vacancy. A majority of the board of review constitutes
a quorum for the transaction of business, but a lesser number may adjourn and a
majority vote of those present will decide all questions. At least 2 members of a 3 -
member board of review shall be present to conduct any business or hearings of the
board of review.
(2) The township board may appoint 3, 6, or 9 electors of the township, who will
constitute a board of review for the township. If 6 or 9 members are appointed as
provided in this subsection, the membership of the board of review must be divided into
board of review committees consisting of 3 members each for the purpose of hearing
and deciding issues protested pursuant to section 30. Two of the 3 members of a board
of review committee constitute a quorum for the transaction of the business of the
Je lrey rim Sorensen, Supervisor ® eAnr a Janssen, Clerk Carol S. DeHaan, Treasurer
Visit our web xitc at;° rnw coopertwp.org
committee. All meetings of the members of the board of review and committees must
be held during the same hours of the same day and at the same location.
(3) A township board may appoint not more than 2 alternate members for the same
term as regular members of the board of review. Each alternate member must be a
property taxpayer of the township. Alternate members shall qualify by taking the
constitutional oath of office within 10 days after appointment. The township board may
fill any vacancy that occurs in the alternate membership of the board of review. A
member of the township board is not eligible to serve as an alternate member or to fill
any vacancy. A spouse, mother, father, sister, brother, son, or daughter, including an
adopted child, of the assessor is not eligible to serve as an alternate member or to fill
any vacancy. An alternate member may be called to perform the duties of a regular
member of the board of review in the absence of a regular member. An alternate
member may also be called to perform the duties of a regular member of the board of
review for the purpose of reaching a decision in issues protested in which a regular
member has abstained for reasons of conflict of interest.
(4) The size, composition, and manner of appointment of the board of review of a city
may be prescribed by the charter of a city. In the absence of or in place of a charter
provision, the governing body of the city, by ordinance, may establish the city board of
review in the same manner and for the same purposes as provided by this section for
townships.
(5) A majority of the entire board of review membership shall indorse the assessment
roll as provided in section 30. The duties and responsibilities of the board contained in
section 29 shall be carried out by the entire membership of the board of review and a
majority of the membership constitutes a quorum for those purposes.
(6) The governing bodies of 2 or more contiguous cities or townships may, by
agreement, appoint a single board of review to serve as the board of review for each
of those cities or townships for purposes of this act. The provisions in subsections (1) to (5)
should serve as a guide in determining the size, composition, and manner of
appointment of a board of review appointed under this subsection.
1
COOPER TOWNSHIP
KALAMAZOO COUNTY, MICHIGAN
RESOLUTION NO. 23-244
RESOLUTION RE: SANITARY SEWER CHARGES
WHEREAS, the Township of Cooper has previously adopted the Sewage Disposal
System Ordinance, being Ordinance No. 193 as amended by Ordinance No. 252
(hereinafter "Ordinance") pertaining to the public sewer mains and public sewer service
within the Township under the jurisdiction of the Gull Lake Sewer and Water Authority
(hereinafter “Authority”) acting as agent for the Township; and
WHEREAS, pursuant to Section 1 and other relevant sections of the Ordinance, it is
the responsibility of the Township Board to determine certain appropriate
fees/charges/rates relating to connection to and use of the public sanitary sewer system
(hereinafter “Sanitary Sewer System”); and
WHEREAS it is the desire of the Township Board to treat all customers similarly
benefited and similarly situated equally to ensure the equitable allocation of the cost of the
Management, Construction, Operation, Maintenance and Replacement of the Sanitary
Sewer System as a whole, and to ensure that costs are levied in relevant proportion to the
services being provided or able to be provided; and
WHEREAS an Asset Management Plan defines the need for a Capital Improvement
Program (CIP) delineating annual repairs, replacements, and rehabilitations necessary for
each functionally and financially significant asset over the ensuing 20-40 years, and
WHEREAS, pursuant to the rate consultant’s recommendation (performed under the
Asset Management Plan), it is necessary to increase User Fees to the customers of the
SYSTEM to fund the on-going Operations, Maintenance and Replacement costs (including
the CIP), and
2
WHEREAS, the Authority has recommended the following rates and charges be
established.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
A. All persons wishing to make a Service Connection to the Sanitary Sewer
System shall make application upon forms provided by the Authority and pay the charges
provided for in this Resolution. For all Service Connections other than for single family
residence service, the application may be required by the Authority to include a plot plan
showing all underground utility structures, existing and proposed.
B. That the following Charges, payable to the Gull Lake Sewer and Water
Authority, are hereby effective for bills rendered after March 31, 2023, or as specifically
noticed hereunder:
1. Direct Connection Fees: See portion of attached RATE SCHEDULE A
pertaining to Cooper Township.
Application of charges under Schedule A:
a. These costs do not include the property owner’s cost to make the
on-site connection from the home, business, or structure to the
available public sewer in the street or right-of-way.
b. The Authority may elect to allow a customer to enter an Installment
Contract for Direct Connection Fees per the Ordinance subject to
such terms as shall be established by resolution of the Authority
Board. The Authority Board may, based upon cost of funds and
financing arrangements/commitments, determine that certain districts
may not utilize the Installment Plan for any given period.
3
2. Indirect Connection Fee: $1,625.00 per REU
3. Sewer Use Fee: $165.00 per quarter per REU for all
Sewer use, for bills rendered after
3/31/2023.
4. Permit Fee/Inspection and As determined from time-to-time by the
Administrative Fee Authority Board (does not include the
State permit fee where applicable)
5. Bond for Local Contractors: As determined from time-to-time by the
Authority Board as may be necessary to
protect the public infrastructure.
6. Turn-on, Turn-off of Service: As determined from time-to-time by the
Authority Board
7. Re-Establishment of Service As determined from time-to-time by the
Authority Board
8. Industrial Surcharges As per the City of Kalamazoo
ordinances
9. Special Rates None currently
10. Special Arrangements for None currently
Treatment costs at City of
Kalamazoo
11. Surveillance fee As determined from time-to-time by the
4
Authority Board
C. The Authority, as agent for the Township, has established an Operation and
Maintenance Fund, Contract Payment Fund, Replacement Fund and Capital Improvement
Fund (or funds with similar purpose with similar names) into which the various charges
provided by this Resolution may be deposited and from which disbursements may be
made for Management, Construction, Maintenance, Repair, Replacement and Operation of
the System.
D. Use Charges shall be billed to each customer connected to the System by the
Authority based upon the number of residential equivalent units as set forth within the
Ordinance and as administered by the Authority. Alternatively, the Authority may elect to
allow customers of the System to install water meters on their water supply, and utilize the
water meters to calculate the number of residential equivalent units per Ordinance
Appendix A.
All resolutions or parts of resolutions in conflict with the provisions hereof are hereby
rescinded.
Attach: Schedule A.
Motion was made by _______________, seconded by ________________, to
adopt the foregoing Resolution.
Upon roll call vote, the following members voted “Aye”:
The following members voted “Nay”:
The Supervisor declared the motion carried and the Resolution duly adopted.
5
CERTIFICATE
I hereby certify that the foregoing Resolution was accepted at a regular meeting
of the Charter Township of Cooper held at 1590 W. D Ave., Kalamazoo, Michigan, on
______________________, 2023; that the meeting was conducted and public notice of
the meeting was given pursuant to and in full compliance with the Open Meetings Act of
Michigan; that a quorum of the Board was present and voted in favor of the Resolution;
and that the minutes of the meeting were kept and will be or have been made available as
required by the Open Meetings Act.
CHARTER TOWNSHIP OF COOPER
________________________________
DeAnna Janssen, Clerk
Cooper Township
1590 W. D Ave
Kalamazoo, MI 490009
269-382-0223
6
SCHEDULE A: DIRECT CONNECTION FEES PER DISTRICT
Cost per
Map/Color Cost per Unit
District Name Location Reference (*) 1st Unit Thereafter
Ross Township
Initial Gull Lake Sewer District Gull Lake Ross / Red $3250 $3250
West M-89 #1 Sewer District W. of 37th St Ross / Red $3250 $3250
Initial 37th Street Pressure District 37th Street Ross / Red $3250 $3250
42nd Street Interceptor 42nd Street Ross / Red $3250 $3250
Gull Island Sewer District Gull Lake Ross / Red $3250 $3250
Sherman Lake Pressure District (1) Sherman Lake Ross / Red $3250 $3250
Barry Township
Initial Gull Lake Sewer District Gull Lake Barry / Red $3250 $3250
Prairieville Township
Initial Gull Lake Sewer District Gull Lake Prairieville/Red $3250 $3250
Little Long Lake Sewer District L. Long Lake Prairieville/Red $3250 $3250
Richland Township
Initial Gull Lake Sewer District Gull Lake Richland /Red $3250 $3250
West M-89 #1 Sewer District W. of 37th St Richland /Red $3250 $3250
West M-89 #2 Sewer District E/N of Village Richland /Red $3250 $3250
Foxwood/Englewood Sewer Dist W of Village Richland /Red $3250 $3250
Gull Road Sewer District Along Gull Rd Richland /Red $3250 $3250
Village of Richland
West M-89 #2 Sewer District Gull/DE/Yktown Richland/Red $3250 $3250
32nd Street Sewer District 32nd Street Richland/Red $3250 $3250
Bunkerhill Sewer District Bunkerhill Richland/Red $3250 $3250
Charleston Township
Initial Gull Lake Sewer District 37th South Charleston/Red $3250 $3250
Initial 37th Street Pressure District 37th Street Charleston/Red $3250 $3250
Cooper Township
North Peak Sewer District G & Mt. Olivet Cooper/Red $3250 $3250
Cooper’s Landing Sewer District G & 24th St Cooper/Red $3250 $3250
Collingwood Street District 20th and G Ave Cooper/Red $3250 $3250
Northwood Sewer District G & Westnedge Cooper/Red $3250 $3250
Riverview Dr Street District Riverview Dr Cooper/Purple *** ***
*** Cooper Twp. to collect connection fee for Rive rview Dr. Sewer District
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*Maps on file at Gull Lake Sewer and Water Authority offices at 7722 N. 37 th St, Richland, MI 49083 and at
www.glswa.org. under “Ordinances + Rates”
February 16, 2023
Township Board Members:
The public sewer system has been in service for over 40 years and includes over $27M in assets. As the system
ages and the service area increases, the need to invest back into the system also increases. The Authority is limited
to two sources for funding Capital. One, cash funding through utility rates and second, low interest debt. While the
Authority is classified as a governmental agency, ARPA funds and Grants are unavailable to the Authority.
By utilizing the cash funding method for Capital Improvements, the Authority looks to the recommendation of the
rate consultant(s).
In setting rates, the following factors are considered:
1. Retain a $1M bank balance to fund unplanned emergencies based on a reserve level of 36.5% of
operating expenses or, 4.5 months of operating revenue.
2. Fiscal Year 2023 exceeded $500,000.00 in unplanned expenses.
Note: The Authority's FY runs from April 1St through March 31St
3. Focus on preventative maintenance, which in the long run is less costly than emergency repairs.
A commitment to invest, on average, $300,000 annually into the public sewer system for the
next 5 years.
4. Recognize the 175% increase in wastewater treatment charges over the past 5 years and set a
rate that will compensate for this past loss.
a. The mid -year wastewater treatment rate increase of 20% by the City of Kalamazoo was
one of the unplanned expenses impacting the Authority's reserves.
b. Future projected treatment costs are expected to rise 7.5% in each of the next 3 years.
5. Finally, the significant inflationary impact on services and materials is also taken into
consideration.
The historical practice of setting multi -year rate resolutions is no longer a viable forecast for continued success.
Expect annual rate reviews and recommendations going forward; however, after this rate increase, we do not
anticipate a large jump like we have seen in the past.
Please contact me with any questions you may have regarding the proposed rate resolution.
Respectfully,
John Crumb
Executive Director
Gull Lake Sewer & Water Authority 7722 N. 37t1 Street Richland, Michigan 49083
Phone: (269) 731-4594 FAX: (269) 731-2596 www.glswa.org
a
ital
nu n
Must Complete in FYE 2024
1 Lift Station 5 Rehab $79,500
2 Lift Station 15 Rehab $19,000
3 Generator Lift Station 5 plus electric & concret pad $65,000
4 Grinder Can Replacements $ 20,000
$183,500
nex.ecte. 1 Ite
Unexpected things in FYE 2023
1 Mid- year Rate increase for treatment 20%
2 M-96 Pipe Lining
3 Major ground water infiltration repair
4 Pole Barn Bank Stabilization
$160,000
$102,000
$150,000
$ 125,000
$537,000
* All of these costs came after the current rate resolution was adopted.
REUs Approved Quarterly Rate Requested Rate Difference General Fund Obligation
907.7 $129.00 $165.00 $36.00 $130,708.80