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Home My Public Portal AboutPRR 14-0934Your original request, dated May 29, 2014, is reproduced in the space below: 05- 20- 14:04:33PY; RECORDS REQUEST (the "Request) Date or Raryesn _ 5/2912014 _ Requestor's Request 11)4: 561 REQUESTEE: Custodian of Records Town of Gulfsheam REQUESTOR: Martin E. O'Boyle REQUESTOR'S CONTACT INFORMATION: E -Mail: recmds®cononcrce- graop.com Fox: 954360 -0907; Address: 1280 West Newport Ceart r Drive, Deerfield Bash, FL 33412 REQUEST: Provide copies of all Public Records including, without limitation, notes, mossager, phone lags, E.Mail,, legers, teat messages, avdle recordings, video recordings, tweets, journals i other emd*s, When any of IM fallowing parties (and/or &Mall addresses) was the sender or nmiven Patty Randolph, William Qaardmon, Mostly Minot, ScoO Marston, scotimargvJS�gmaR.com, sea humidigrtseem, use Morgan, hemesand *el.cemvany *that party that has an E,Mail address that ends &O"s-Iott*r.com or (Rsweeloppielow.com dated hetweon August 1, 2013 and the dare of this Request. ADDITIONAL INFORMATION REGARDING REQUEST: THIS REQUEST IS MADE PURSUANT TO PUBLIC RECORDS ACT, CHAPTER 119 OF THE FLORIDA STATUTES AND IS ALSO REQUESTED UNDER THE COMMON LAW RIGHT TO I(NOW, THE COMMON LAW RIGHT OF ACCESS; AND ANY STATUTORY RIGHT TO KNOW (INCLUDING, WITHOUT LIMITATION, ANY STATUTORY RIGHT OF ACCESS, AS APPLICABLE). THIS REQUEST IS ALSO RUDE PURSUANT TO THE RIGHTS OF THE REQUESTOR PROVIDED IN THE FLORIDA CONSTITUTION. r . 1 r al ►/ PLEASE PROVIDE THE AFPROXL14ATE COSTS (IF ANY) TO F'ULF'ILL THIS PUBLIC RE CORDS REQUEST IN ADVANCE. It will be required that the Rcquetar approve or any costs, asserted by the Agency (me defused In Florida Statute, Chapter 119.01 (Dcfrnitions)), to advance or any costs imposed to the Requester by the Agency. IT NPRM 043211 FORM 2' 2 I 934 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail June 1, 2014 Martin E. O'Boyle [mailto: records @commerce - group.com] Re: PRR #561 Provide copies of all Public Records including, without limitation, notes, messages, phone logs, E- Mails, letters, text messages, audio recordings, video recordings, tweets, journals & other entries, where any of the fallowing parties (and /or E -Mail addresses) was the sender or receiver: Patty Randolph, William Boardman, Marty Minor, Scott Morgan, scottmorgan75 @gmail.com, scott @humidif:rst. com, Lisa Morgan, kemosabel@aol.com or any other party that has an E Mail address that ends @Jones foster.com or @sweetapplelaw.com dated between August 1, 2013 and the date of this Request. Dear Martin E. O'Boyle [mailto: records @commerce - group.com], The Town of Gulf Stream has received your public records request dated May 29, 2014. If your request was received in writing, then the first page of that request is attached to this cover letter. If your request was verbal, then the description of your public records request is set forth in the space below. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail November 13, 2014 Martin E. O'Boyle [mail to: records @commerce - group.com] Re: GS #933 (560), #934 (561), #935 (562), #937 (570) Provide copies of all Public Records inchuding, without limitation, notes, messages, phone logs, E- mails, letters, text messages, audio recordings, video recordings, tweets, journals & other entries, where any of the following parties (and /or E -Mail addresses) was the sender or receiver: Nancy Touhey, Patty Randolph, William Boardman, Marty Minor, Scott Morgan, scottmorgan75 @gmail.com, scott@humidifirst.com, Lisa Morgan, or kemosabel @aol.com between August 1, 2013 and the date of this Request. Provide copies of all Public Records including, without limitation, notes, messages, phone logs, E- Mails, letters, text messages, audio recordings, video recordings, tweets, journals & other entries, where any of the following parties (and /or E -Mail addresses) was the sender or receiver: Patty Randolph, William Boardman, Marty Minor, Scott Morgan, scottmorgan75 @gmail.com, Scott @hztmidifirst.com, Lisa Morgan, kemosabel@aol.com or any other party that has an E -Mail address that ends @)jones-foster.com or @sweetapplelaw.com dated between August 1, 1013 and the date of this Request. Provide copies of all CD's, DVD's, and Thumb Drives ( "Data Services') sent to the Town of Gulf Stream this year. Please also send all communications which accompanied any of the Data Devices or which reference the Data Devices. Provide copies of all Public Records, including without limitation, notes, messages, phone logs, E- Mails, letters, text messages, tweets, journals & other entries, where the sender or receiver was any of the following parties: Nancy Touhey, ,Tr.7amt Thiwshen, Rita T *f William Boardman, Scott Morgan, scottmorgan75 @gmail.com, Scott @htrmidifirst.com, Lisa Morgan, kemosabel @aol.com, Marty Minor or any other party that has an E -Mail address that ends @ jones foster.com or @seetapplelaw.com dated between August 1. 2013 and date of this Request. (amended 615114) Dear Martin E. O'Boyle [mail to: recordsAcommerce- erouo.coml, The Town of Gulf Stream received your public records requests on May 29, 2014. You should be able to view your original request at the following links: htto://www2.gulf- stream. ore /WebLink8 /0 /doc /16701/Pasel.aspxx http://www2.eulf- stream.ore/WebLink8 /0 /doc /16702/Paeel.asox, http://www2.gulf- stream.ore/WebLink8 /0 /doc /16705/Paeel.asnx and http://www2.sulf- stream.orQ/WebLink8 /0 /doc /16704/Pagel.asnx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced number. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce all of the documents that you have requested by the aforementioned public records requests made on the same day, the Town of Gulf Stream estimates the need for 15 hours of administrative support at $39.23 per hour, Urban Kilday estimates the need for 7.5 hours of Senior Planner support at $125.00 per hour and 3 hours of clerical support at $65.00 per hour, Jones, Foster estimates the need for 48 hours of secretarial support at $50.00 per hour, 40 hours of legal review at $220 per hour, 48 hours of attorney support at $235.00 per hour, Sweetapple, Broeker & Varkas estimates the need for 8 hours of legal support at $125.00 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). As a result, the Town requires payment of a deposit to cover the estimated excessive use and labor charges to be incurred by it in responding to all of the aforementioned public records requests, as follows: (15 hours @ 39.23 = 588.45) - (.25 hour @ 39.23= 9.81) + (7.5 hours @ 125.00= 937.50) + (3 hours @ 65.00 = 195.00) + (48 hours @ 50.00 = 2400.00) + (40 hours @ 220.00 = 8800.00) + (48 hours @ $235.00 = 11280.00) + (8 hours @ 125.00 = 1000.00) = Deposit Due: $25,191.14 in cash or check. Attached to this letter are estimate worksheets for each individual request referenced above. Should you no longer seek records responsive to all of the aforementioned public records requests, the estimate worksheets identify the deposit the Town would require per request. The Town will provide you with a $9.81 credit for 15 minutes of its time at no cost to you toward responding to any one of the aforementioned public records requests. If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET Public Records Request Dated: Requestor: 5/29/2014 Martin E. O'Boyle Provide copies of all Public Records including, without limitation, notes, messages, phone logs, E- Mails, letters, text messages, audio recordings, video recordings, tweets, journals & other entries, where any of the following parties (and /or E -Mall addresses) was the sender Public Records Requested: or receiver: Patty Randolph, William Boardman, Marty Minor, Scott Morgan, scottmorgan75 @gmail.com, Scott@humidiflrst.com, Lisa Morgan, kemosabel @aol.com or any other party that has an E -Mail address that ends @Jones- foster.com or @sweetapplelaw.com dated between August 1, 2013 and the date of this Request. Employee providing estimate: Kelly Avery/Urban oesgn pones,rottedsweetappie Date: 11/13/2014 Description of activity: (what you did to determine this estimate) Looked through paper and digital files to find responsive documents. Time spent reviewing documents: 15 minutes Estimated total number of responsive documents: 8 % x 11 ($0.08): (# of pages) 8 %2 x 14 ($0.09): (# of pages) 11 x 17 ($0.11): (Note: production rates are per page, regardless of whether they are one -sided or two- sided) Estimated Time to produce records: 240 minutes (# of pages) Hourly rate of pay (incl. benefits): $ 39.23 (PD $30.93 /ADMIN $39.23) Estimated Labor Charge: $ 156.92 Estimated cost of copies: $ Cost of tapes /CD's /flash drives Total GS estimate to produce records: $ 156.92 Urban Design: 2.5 hours @ $125.00 1 hour @$65.00 Total UDK est to produce records: $312.50 $65.00 $377.50 Jones, Foster: 24 hours @$ 50.00 $1,200.00 20 hours @ $220.00 $4,400.00 24 hours @ $235.00 $5,640.00 $11,240.00 Sweetapple: 4 hours @ $125.00 $500.00 $500.00 Total Deposit Due: $12,274.42