HomeMy Public PortalAboutPRR 14-0935ff
Your original request, dated May 29, 2014, is reproduced in the space below:
05- 29 -14; 04:331o11:
RECORDS REQUFT (the "Request')
Doe of Request 5/2911014
Raquestues Request IDk• 962
REQUESrEE; Custodian of Recants Town of Oulhbeans
REQUE.SrOR: Media L O'8oylo
REQUESTOR'SCONTACrINFORMATION: E•Mail: remrds(g'commcrrs•group.com
Fat 914. 360-0807; Addeev: 1280 Wesi Newport Center Drive, Deerfield Beach, FL 33442
REQUEST; Provide copies of all CD's. DVD's, and Thumb Drives ( "Data Services'')
sordta the Town of Gulfshoam this year. Please also tend all communications
which accompanied any of The Data Devices or which reference the Dula Devices.
ADDITIONAL LSFORhIATION REGARDM REQUEST:
THIS REQUEST IS MADE PURSUANT TO PUBLIC RECORDS ACT,
CHAPTER 119 OF THE FLORIDA STATUTES AND 15 ALSO REQUESTED UNDER TEE
COMMON LAW RIGHT TO KNOW, THE COMMON LAW RIGHT OF ACCESS; AND
ANY STATUTORY RIGHT TO KNOW (INCLUDING, WITHOUT LIMITATION, ANY
STATUTORY RIGHT OF ACCESS, AS APPLICABLE). THIS REQUEST IS ALSO MADE
PURSUANT TO THE RIGHTS OF THE REQUESIOR PROVIDED IN THE FLORIDA
CONSTITUTION.
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PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC
RECORDS REQUEST IN ADVANCL
It will be required that the Requester approve of any casts, asserted by the Agency (es deMcd in
Florida Statute, Chapter 119.01 (Deflaidons)). In advance or any costs Imposed to the Requesmr by
He Agency.
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0111.13 POPW
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935
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered vin e-mail
June 1, 2014
Martin E. O'Boyle [mailto: records @commerce- group.com]
Re: PRR #562
Provide copies of all CD's, DVD's, and Thumb Drives ( "Data Services') sent to the Town of Gulf
Stream this year. Please also send all communications which accompanied any of the Data
Devices or which reference the Data Devices.
Dear Martin E. O'Boyle [mailto: records @commerce- group.com],
The Town of Gulf Stream has received your public records request dated May 29, 2014. If your
request was received in writing, then the first page of that request is attached to this cover letter.
If your request was verbal, then the description of your public records request is set forth in the
space below.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk
Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
November 13, 2014
Martin E. O'Boyle [mail to: records @commerce - group.com]
Re: GS #933 (560), #934 (561), #935 (562), #937 (570)
Provide copies of all Public Records inchuding, without limitation, notes, messages, phone logs,
E- mails, letters, text messages, audio recordings, video recordings, tweets, journals & other
entries, where any of the following parties (and /or E -Mail addresses) was the sender or receiver:
Nancy Touhey, Patty Randolph, William Boardman, Marty Minor, Scott Morgan,
scottmorgan75 @gmail.com, scott@humidifirst.com, Lisa Morgan, or kemosabel @aol.com
between August 1, 2013 and the date of this Request.
Provide copies of all Public Records including, without limitation, notes, messages, phone logs,
E- Mails, letters, text messages, audio recordings, video recordings, tweets, journals & other
entries, where any of the following parties (and /or E -Mail addresses) was the sender or receiver:
Patty Randolph, William Boardman, Marty Minor, Scott Morgan, scottmorgan75 @gmail.com,
Scott @hztmidifirst.com, Lisa Morgan, kemosabel@aol.com or any other party that has an E -Mail
address that ends @)jones-foster.com or @sweetapplelaw.com dated between August 1, 1013 and
the date of this Request.
Provide copies of all CD's, DVD's, and Thumb Drives ( "Data Services') sent to the Town of Gulf
Stream this year. Please also send all communications which accompanied any of the Data
Devices or which reference the Data Devices.
Provide copies of all Public Records, including without limitation, notes, messages, phone logs,
E- Mails, letters, text messages, tweets, journals & other entries, where the sender or receiver was
any of the following parties: Nancy Touhey, ,Tr.7amt Thiwshen, Rita T *f William Boardman,
Scott Morgan, scottmorgan75 @gmail.com, Scott @htrmidifirst.com, Lisa Morgan,
kemosabel @aol.com, Marty Minor or any other party that has an E -Mail address that ends
@ jones foster.com or @seetapplelaw.com dated between August 1. 2013 and date of this Request.
(amended 615114)
Dear Martin E. O'Boyle [mail to: recordsAcommerce- erouo.coml,
The Town of Gulf Stream received your public records requests on May 29, 2014. You should be
able to view your original request at the following links: htto://www2.gulf-
stream. ore /WebLink8 /0 /doc /16701/Pasel.aspxx http://www2.eulf-
stream.ore/WebLink8 /0 /doc /16702/Paeel.asox, http://www2.gulf-
stream.ore/WebLink8 /0 /doc /16705/Paeel.asnx and http://www2.sulf-
stream.orQ/WebLink8 /0 /doc /16704/Pagel.asnx. If your request was verbal, then the description
of your public records request is set forth in the italics above. In future correspondence, please
refer to this public records request by the above referenced number.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce all of the documents that you have requested by the aforementioned public records
requests made on the same day, the Town of Gulf Stream estimates the need for 15 hours of
administrative support at $39.23 per hour, Urban Kilday estimates the need for 7.5 hours of
Senior Planner support at $125.00 per hour and 3 hours of clerical support at $65.00 per hour,
Jones, Foster estimates the need for 48 hours of secretarial support at $50.00 per hour, 40 hours
of legal review at $220 per hour, 48 hours of attorney support at $235.00 per hour, Sweetapple,
Broeker & Varkas estimates the need for 8 hours of legal support at $125.00 per hour, the labor
cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). As a result, the Town
requires payment of a deposit to cover the estimated excessive use and labor charges to be
incurred by it in responding to all of the aforementioned public records requests, as follows:
(15 hours @ 39.23 = 588.45) - (.25 hour @ 39.23= 9.81) + (7.5 hours @ 125.00= 937.50) + (3
hours @ 65.00 = 195.00) + (48 hours @ 50.00 = 2400.00) + (40 hours @ 220.00 = 8800.00) +
(48 hours @ $235.00 = 11280.00) + (8 hours @ 125.00 = 1000.00) = Deposit Due: $25,191.14
in cash or check.
Attached to this letter are estimate worksheets for each individual request referenced above.
Should you no longer seek records responsive to all of the aforementioned public records
requests, the estimate worksheets identify the deposit the Town would require per request. The
Town will provide you with a $9.81 credit for 15 minutes of its time at no cost to you toward
responding to any one of the aforementioned public records requests.
If the costs of producing these documents will exceed your deposit, the Town will provide you
with an initial production of responsive records and an estimate for the production of any
additional responsive records. If the costs of production are less than the deposit, the Town will
provide you with the responsive records and a refund. If you would like to narrow the scope of
your request, for example, by identifying a particular document type or date range, the Town
may be able to provide these records at a lower cost.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk
PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET
Public Records Request Dated:
5/29/2014
Requestor: Martin E.
Public Records Requested:
Provide copies of all CD's, DVD's, and Thumb Drives ( "Data Services ") sent to the Town of
Gulf Stream this year. Please also send all communications which accompanied any of the
Data Devices or which reference the Data Devices.
Employee providing estimate: Kelly Avery Date:
Description of activity: (what you did to determine this estimate)
Reviewed the storage devices to find responsive documents.
Time spent reviewing documents: 15 minutes
Estimated total number of responsive documents:
8 Y2 x 11($0.08):
8 %: x 14 ($0.09):
it x 17 ($0.11):
11/13/2014
(q of pages) (q of pages) (tt of pages)
(Note: production rates are per page, regardless of whether they are one -sided or two- sided)
Estimated Time to produce records: 180 minutes
Hourly rate of pay (incl. benefits): $ 39.23 (PD $30.93 /ADMIN $39.23)
Estimated Labor Charge: $ 117.69
Estimated cost of copies: $
Cost of tapes /CD's /flash drives
Total GS estimate to produce records: $ 117.69