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Home My Public Portal About09-01-2022 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, SEPTEMBER 1,2022 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., September 1, 2022 in the Council Chambers in the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Emily Palmer and Matt Evans. Also in attendance were Kim Vessels,Assistant City Attorney; Monica Burns,Deputy City Clerk; Greg Stiens,Director of Public Works and Engineering;Fire Chief Jerry Purcell; Tammy Tidrow, Finance; and Media. APPROVAL OF MINUTES Ms. Palmer moved to approve the minutes of August 25, 2022, supported by Mr. Evans. Upon a vote viva voce,the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for August 26, 2022 in the amount of One Hundred Seventy Two Thousand One Hundred Twenty Four Dollars and eighty-five cents ($172,124.85), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. Mr.Evans moved to approve the Claims for Payment for September 2,2022 in the amount of One Hundred Seventy Eight Thousand Seven Hundred Two Dollars and fifty-five cents($178,702.55), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve the Payroll Claims for Payment for August 26, 2022 in the amount of Seven Hundred Sixty Eight Thousand Six Hundred Thirty Nine Dollars and eighty-eight cents(768,639.88), supported by Ms. Palmer Upon a vote viva voce,the motion carried. Mr. Evans moved to approve a Special Payroll Claims for Payment for August 26, 2022 in the amount of Seven Hundred Five Dollars and seventy cents ($702.70), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. r ' Board of Works Minutes September 1,2022 PAYROLL CLAIMS FOR PAYMENT FOR PENSION Mr. Evans moved to approve the Payroll Claims for Payment for Pension for August 26, 2022 in the amount of Two Hundred Sixty Five Thousand Six Hundred Seventy Six Dollars and eighty-seven cents ($265,676.87), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. REQUESTS -None BID OPENINGS—None BID AWARDS • BID AWARD — RICHMOND MUNICIPAL AIRPORT PARKING LOT PAVING PROJECT Milestone Contractors, LP Not to exceed$85,617.75 Monies will come from Redevelopment Funds Ms.Palmer moved to approve, supported by Mr. Evans.Upon a vote viva voce,the motion carried. CONTRACTS • CONTRACT NO. 128-2022 — TESTING FOR PUBLIC SAFETY, LLC DBA THE INSTITUTE FOR PUBLIC SAFETY PERSONNEL City retains Contractor to provide services in connection with consulting and testing during the Battalion Chief testing process for the Fire Department. Contractor shall perform all services described in the Contractor's proposed Agreement. Not to exceed$9,850.00 annually Mr.Evans moved to approve, supported by Ms. Palmer.Upon a vote viva voce,the motion carries. • CONTRACT NO. 134-2022—BENJAMIN SIMMONS The Fire Department has the need, in addition to services provided by the Department, to retain specialized instruction services and assistance in connection with accelerated training and classroom instruction to civilians for Emergency Medical Technician ("EMT"), Cardiopulmonary Resuscitation ("CPR"), Pediatric Advanced Life Support ("PALS"), and Advanced Cardiac Life Support ("ACLS") training. The contractors will provide these services.The projected classroom hours are 156 with an hourly rate of$30.00 per hour. Approximate cost of the class is $4,680.00. Board of Works Minutes September 1,2022 Ms. Palmer moved to approve,supported by Mr.Evans.Upon a vote viva voce,the motion carried. • CONTRACT NO. 135-2022—WAYNE TOWNSHIP,WAYNE COUNTY This contract is for reimbursement of cost associated with fire protection within Wayne Township. The total amount is $589,937.00 for 2023 and is to be paid in four installments of$147,484.25 Ms.Palmer moved to approve,supported by Mr.Evans.Upon a vote viva voce,the motion carried. • CONTRACT NO. 136-2022—TOWN OF SPRING GROVE,INC This contract is for reimbursement of cost associated with fire protection within Town of Spring Grove, Inc. The total amount is $48,515.00 for 2023 and to be paid in two installments of$24,257.50. Mr.Evans moved to approve,supported by Ms.Palmer.Upon a vote viva voce,the motion carried. • CONTRACT NO. 138-2022 — TOUCHPHASE DEVELOPMENT, LLC, DB/A/ JULOTA City retains Contractor to provide services in connection with furnishing licensing and support for Julota Platform Software to be used by the Fire Department, for the City's Community Paramedicine program. Services are more fully described in Contractor's proposal. Contractor shall perform all services and provide all licensing described in their proposal. Not to exceed $40,876.00 If the contract is extended there will be an annual recurring fee of$17,676.00 and support services of$5,000.00 Mr.Evans moved to approve, supported by Ms. Palmer.Upon a vote viva voce,the motion carried. CHANGE ORDERS -None ADDENDUMS -None RESOLUTIONS -None PETITIONS -None MISCELLANEOUS • ESTABLISHING OF NEW HIRE LIST FOR THE FIRE DEPARTMENT Board of Works Minutes September 1,2022 This list will be effective from September 1, 2022 until exhausted. The names are as follows: Garrett James Tudor Nathan Michael Bales Joshua Richard Brown Hunter Thomas Cougill Jeremy Paul Hodapp Jr. Zaccheaus Daniel Allen Craig Alan Costlow—He removed his name from the list. Ms.Palmer moved to approve, supported by Mr. Evans.Upon a vote viva voce,the motion carried. • PROPOSED MOTION FOR THE BOARD TO ACCEPT THE PROOF OF PUBLICATION PRESENTED AT THE AUGUST 18, 2022 MEETING FOR THE BID LETTING HEARING HELD FOR CERTAIN PROPERTIES UNDER AN UNSAFE BUILDING ORDER Mr. Evans moved to accept, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. ADJOURNMENT After a motion was duly made, the meeting was adjourned. 441404/ Vicki Robinson, President ATTEST: Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.