Loading...
HomeMy Public PortalAboutORD15159Bl LL NO ·---=2=-=0:......:.1-=-3--=5....:....7 __ SPONSORED BY COUNCILMAN --=Sc=r.!..:iv.!.!n=er~--- I :-! r!) ORDINANCE NO. __ ___,__.....~..di...l....L..-..::..d::l_:.........L..-------- AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT SUPPLEMENTAL AGREEMENT WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC ., FOR CONSTRUCTION SERVICES AT THE JEFFERSON CITY MEMORIAL AIRPORT. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI , AS FOLLOWS : Section 1 . The Mayor and City Clerk are hereby authorized and directed to execute a supplemental agreement with Burns & McDonnell Engineering Company , Inc., for construction services related to lighting and runway surface improvements at the Jefferson City Memorial Ai rport. Section 2. The agreement shall be substantially the same in form and content as that agreement attached hereto as Exhibit A. Section 3. Th is Ordinance shall be in full force and effect from and after the date of its pa s sage and approval. Presiding Officer Mayor ATIEST: APPROVED AS TO FORM : City Cler CitE~ Airport Name: Project No.: County: Jefferson City Memorial 12- 040B -1 & 13- 040B -1 Callaway AVIATION PROJECT CONSULTANT SUPPLEMENTAL AGREEMENT NO. 1 CONSTRUCTION SERVICES THIS SUPPLEMENTAL AGREEMENT NO. 1 for Construction Services is entered into by the City of Jefferson (hereinafter, "Sponsor") and Bums & McDonnell Engineering Company, Inc. (hereinafter, "Consultant "). WITNESSETH: WHEREAS, the Sponsor and the Consultant entered into an Agreement on November 21, 2012, to accomplish a project at the Jefferson City Memorial Airport, (hereinafter, "Original Agreement "); and WHEREAS, the Sponsor and the Consultant now desire to enter into Supplemental Agreement No. 1 to otherwise complete, extend or continue the Original Agreement as provided herein. NOW, THEREFORE, in consideration of the mutual promises, covenants, and representations contained herein the parties agree as follows: (1) SCOPE OF SERVICES: (A) The Services to be provided by the Consultant under Supplemental Agreement No. 1 are additional services which are beyond the scope of services provided in the Original Agreement. These additional professional services are generally described and defined in Section (17)(Federal) of the Original Agreement and Exhibit I I - SA1, which is attached hereto and incorporated herein by reference. (2) FEES AND PAYMENTS: (A) The Consultant shall be reimbursed in accordance with Section (9)(Federal) of the Original Agreement. (B) The costs of Supplemental Agreement No. 1 shall be in addition to the cost of the Original Agreement. (C) The lump sum fee and maximum amount payable included in Section (9)(Federal) of the Original Agreement are hereby modified to be cost plus fixed fee not to exceed as follows: 1 Rev. 02/01/10 ORIGINAL AMOUNT SUPPLEMENTAL AGREEMENT NO. 1 TOTAL Fixed Fee $17,914.83 $7,363.64 $25,278.27 Max. Fee Payable $241,035.00 $99,690.00 $340,725.00 1 Rev. 02/01/10 (D) Estimated costs for the services in Supplemental Agreement No. 1 are defined in Exhibit IV - SA1 and Exhibit V - SA1, which are attached hereto and incorporated herein by reference. (3) PERIOD OF SERVICE: Exhibit VI, Performance Schedule, of the Original Agreement is hereby revised to include time for the performance of these additional services. The total time to be added to Exhibit VI for completion of these additional services shall be 30 calendar days after acceptance of the construction contractor's completed work, which includes time for performance of all remaining services in the Original Agreement and the services in Supplemental Agreement No. 1 and submittal of all deliverables. (4) DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS: (A) DBE Goal: The following DBE goal has been established for this Supplemental Agreement No. 1. The dollar value of services and related equipment, supplies, and materials used in furtherance thereof which is credited toward this goal will be based on the amount actually paid to DBE firms. The goal for the percentage of services to be awarded to DBE firms is 0.00% of the total Supplemental Agreement No. 1 dollar value. (B) DBE Participation Obtained by Consultant: The Consultant has obtained DBE participation, and agrees to use DBE firms to complete 0.00% of the total services to be performed under this Supplemental Agreement No. 1 by dollar value. The DBE firms which the Consultant shall use, and the type and dollar value of the services each DBE will perform, is as follows: DBE FIRM NAME, STREET AND COMPLETE MAILING ADDDRESS TYPE OF DBE SERVICE TOTAL $ VALUE OF THE DBE SUBCONTRACT CONTRACT $ AMOUNT TO APPLY TO TOTAL DBE GOAL % OF SUBCONTRACT $ VALUE APPLICABLE TO TOTAL GOAL N/A N/A N/A N/A N/A (5) SUBCONSULTANTS: (A) The Consultant agrees that except for those firms and for those services listed below, there shall be no transfer of engineering services performed under this Supplemental Agreement No. 1 without the written consent of the Sponsor. Subletting, assignment, or transfer of the services or any part thereof to any other corporation, partnership, or individual is expressly prohibited. Any violation of this clause will be deemed cause for termination of this Supplemental Agreement No. 1. 2 Rev. 02/01/10 Exceptions (Subconsultant Information): FIRM NAME COMPLETE ADDRESS NATURE OF SERVICES Terracon Consultant, Inc. 3601 Mojave Court, Suite A Columbia, Missouri 65202 Material Testing (6) ORIGINAL AGREEMENT: Except as otherwise modified, amended, or supplemented by this Supplemental Agreement No. 1, the Original Agreement between the parties shall remain in full force and effect and the terms of the Original Agreement shall extend and apply to this Supplemental Agreement No. 1. IN WITNESS WHEREOF, the parties have entered into this Supplemental Agreement No. 1 on the date last written below. Executed by the Consultant this 8th day of August, 2013. Executed by the Sponsor this (9 day of 42:1— , 2013. CONSULTANT: SPONSOR: Burns & McDonnel By ngineering Co., Inc. City of Jefferson By Title: Director of Aviation Services Title: Mayor ATTEST: 'h7,44; /#-K 1/1, Title: City Clerk Approved as to Form: By. C e. Coo. Title 3 Rev. 02/01/10 EXHIBIT II - SAI SCOPE OF SERVICES I. Preliminary Services: This includes activities for developing a construction observation program, preparing for the preconstruction meeting and establishing the roles and responsibilities for the entities involved in the construction of the project. The specific elements of work include: a. Develop a Construction Observation Program, (COP). This document will outline the general responsibilities of the SPONSOR, Missouri Department of Transportation (MoDOT), Federal Aviation Administration (FAA), CONSULTANT and Construction Contractor. The document will be developed in accordance to MoDOT Aviation Section requirements. The Program will include the following items: (1) Name of the person representing the SPONSOR who has overall responsibility of contract administration for the project and the authority to take necessary actions to comply with the contract. (2) Names of testing laboratories and a certificate of accreditation, indicating proficiency in specific test standards. (3) Names of other engineering firms with quality assurance responsibilities for the project including a description of the services to be provided by each firm. (4) Listing of qualifications for the CONSULTANT's management team including; Project Manager, site observers, laboratory personnel, and testing personnel. (5) Listing of all tests required by the contract specifications, including the type and frequency of tests to be taken, the method of sampling, the applicable test standard, and the acceptance criteria or tolerances permitted for each type of test. (6) Procedures for confirming that: (a) Tests are taken in accordance with the approved construction observation program. (b) Tests are documented properly. (c) Corrective actions /retesting are taken for failed tests. (d) Mix designs meet project specifications and CONSULTANT's approval is properly documented. (e) Quality and quantity of materials meet project requirements. (f) Reports are transmitted to proper parties. b. Provide four copies of the Construction Plans and Project Manual for use by the Contractor during construction. c. Attend one (1) preconstruction meeting with the Contractor, SPONSOR and MoDOT to determine detailed project requirements, budget, schedule, phasing and other pertinent matters. This meeting will be attended by the CONSULTANT's Project Manager, and Construction Services Team. Meeting minutes will be prepared by the CONSULTANT and distributed to the contact for each attending company. 2. Provide construction administration, on -site construction observation, and material(s) testing per the COP Services: This includes activities for providing part- 4 Rev. 02/01/10 time construction observation, construction administration and managing the material testing for quality assurance throughout the duration of the construction process. During the Design Phase, a construction schedule was developed by the CONSULTANT to determine the number of calendar days needed to complete construction of this project. As a result, the Contractor will be required to complete this project within 100 calendar days for the Base Bid from receipt of the SPONSOR's Notice -To- Proceed. To verify that the project is being constructed in compliance with the approved Drawings and Specifications, the CONSULTANT will provide part-time construction observation. Part-time construction observation is defined as having a Resident Project Representative available for onsite observations during the following construction operations: (1) Trip 1: Observe the Contractor's mobilization and installation of Traffic Control devices. Duration of this trip will be 8 hours. An additional 4 hours will be utilized for pre -trip preparation and post -trip documentation. The total hours allocated for this effort will not exceed 12. (2) Trip 2: Observe the installation of the demolition and installation of fencing adjacent to the MoANG. Duration of this trip will be 8 hours. An additional 4 hours will be utilized for pre -trip preparation and post -trip documentation. The total hours allocated for this effort will not exceed 12. (3) Trip 3: Observe the installation of utility trenching, duct bank and electrical wiring. Duration of this trip will be 16 hours. An additional 4 hours will be utilized for pre -trip preparation and post -trip documentation. The total hours allocated for this effort will not exceed 20. (4) Trip 4: Observe the placement of earthwork to establish the finished subgrade elevation for the new electrical vault. Duration of this trip will be for three consecutive days or for a maximum of 30 hours. An additional 4 hours will be utilized for pre -trip preparation and post -trip documentation. The total hours allocated for this effort will not exceed 34. (5) Trip 5: Observe the placement of earthwork to establish the finished subgrade elevation for the new electrical vault. Duration of this trip will be for three consecutive days or for a maximum of 30 hours. An additional 4 hours will be utilized for pre -trip preparation and post -trip documentation. The total hours allocated for this effort will not exceed 34. (6) Trip 6: Observe the placement of aggregate base course. Duration of this trip will be 8 hours. An additional 4 hours will be utilized for pre -trip preparation and post -trip documentation. The total hours allocated for this effort will not exceed 12. (7) Trip 7: Observe the placement of concrete for the footing and slab of the new electrical vault. Duration of this trip will be 8 hours. An additional 4 hours will be utilized for pre -trip preparation and post -trip documentation. The total hours allocated for this effort will not exceed 12. (8) Trip 8: Observe the installation of Rip -Rap and storm sewers. Duration of this trip will be 8 hours. An additional 4 hours will be utilized for pre -trip preparation and post -trip documentation. The total hours allocated for this effort will not exceed 12. (9) Trip 9: Observe the placement of concrete for the outer slabs adjacent to the new electrical vault. Duration of this trip will be 8 hours. An additional 4 hours will be utilized for pre -trip preparation and post -trip documentation. The total hours allocated for this effort will not exceed 12. 5 Rev. 02/01 /10 (10) Trip 10: Observation event No. 1 of the removal of electrical equipment located in the existing electrical vault and the installation of the applicable existing equipment and new equipment into the new electrical vault. Duration of this trip will be for two consecutive days or for a maximum of 16 hours. An additional 4 hours will be utilized for pre -trip preparation and post -trip documentation. The total hours allocated for this effort will not exceed 20. (11) Trip 11: Observation event No. 2 of the removal of electrical equipment located in the existing electrical vault and the installation of the applicable existing equipment and new equipment into the new electrical vault. Duration of this trip will be for two consecutive days or for a maximum of 16 hours. An additional 4 hours will be utilized for pre -trip preparation and post -trip documentation. The total hours allocated for this effort will not exceed 20. (12) Trip 12: Observation event No. 3 of the removal of electrical equipment located in the existing electrical vault and the installation of the applicable existing equipment and new equipment into the new electrical vault. Duration of this trip will be for two consecutive days or for a maximum of 16 hours. An additional 4 hours will be utilized for pre -trip preparation and post -trip documentation. The total hours allocated for this effort will not exceed 20. (13) Trip 13: Observe Contractor demobilization and prepare the pre -final project punch list. This trip will be performed by the team's project civil engineer and project electrical engineer. The Duration of this trip will be 8 hours per each team member. An additional 4 hours will be utilized for pre -trip preparation and post -trip documentation. The total hours allocated for this effort will not exceed 22. (14) Trip 14: Confirmation of contractor's completion of the project punch list and final project walk through with the SPONSOR and the MoDOT. This trip will be performed by the team's project civil engineer and project manager. Duration of this trip will be 8 hours per each team member. An additional 4 hours will be utilized for pre -trip preparation and post -trip documentation. The total hours allocated for this effort will not exceed 20. a. Perform shop drawing reviews and material certifications as received from the Contractor. The CONSULTANT estimates sixteen shop drawings will be reviewed. It is assumed 25% of the initial submittals will need to be resubmitted by the contractor and re- reviewed by the CONSULTANT. It is assume 3 -hours per review including administrative processing. As a result, it is assumed 20 shop drawing will be reviewed at 3 -hours per submittal for a total of 60- hours. b. Coordinate with SPONSOR's field representative and respond to field issues throughout the duration of the project. In an effort to complete this work, the following assumptions and effort will be provided by the SPONSOR: (1) The SPONSOR's designated field representative will prepare onsite observation reports for each site observation trip. (2) The reports will include: Weather conditions, field diary, inventory of contract labor force, construction equipment on site and utilized and summary of work performed. (3) Complete and submit to the CONSULTANT (as provided by the CONSULTANT), progress check list forms. c. The CONSULTANT shall prepare project check list forms for use by the SPONSOR. The completed forms as received from the SPONSOR will be used by the CONSULTANT to prepare the weekly MoDOT progress reports. d. Respond to field issues throughout the duration of the project. 6 Rev. 02/01/10 e. Coordinate with the SPONSOR during construction for the calendar days when the CONSULTANT is not at the project site. f. Prepare monthly pay estimates and progress reports. g. Prepare change order and supplemental agreements. h. Testing. The CONSULTANT will provide through the services of a testing laboratory, all first time testing quality assurance testing for the required tests as identified in the Project Specifications. i. Reports. 1. Weekly Reports: Tests reports including types of tests taken, applicable standards, location of tests, tests results (highlighting those tests which fail specification requirements), provisions for failed tests, and specification requirements shall be recorded and filed in a timely and orderly manner and shall be made available for review by the MoDOT upon request. 2. Final Report: At the end of the construction project, the CONSULTANT shall submit a final test and quality control report documenting the results of all tests performed. Those tests that failed or did not meet the applicable test standard shall be highlighted and corrective action/retesting noted. The report shall include the pay reductions applied and justification for accepting any out -of- tolerance materials. 3. Wage Rate Interviews and DBE Compliance Reports. These reports will be conducted on a random basis as work progresses throughout the duration of the project. j. Prepare a set of drawings that Conform to Construction Records. These drawings will incorporate the Contractor's redlined mark -ups and those approved modifications identified by the project team. The CONSULTANT will distribute one copy (each) of the drawings to the SPONSOR and the MoDOT. k. CONSULTANT will provide Project Management throughout the duration of the project. 1. The CONSULTANT's Project Manager will perform one random trip within the duration of the project. The visit will be determined and coordinated with the SPONSOR. The duration of this trip will be 8 hours. 3. Project Closeout Phase: This includes activities for providing project closeout documentation including a record set of conforming to construction records drawings and required MoDOT documentations. The specific elements of work include: a. Project Closeout: Prepare a set of drawings that Conform to Construction Records. These drawings will incorporate the Contractor's redlined mark -ups and those approved modifications identified by the project team. The CONSULTANT will distribute one copy (each) of the drawings to the SPONSOR and the MoDOT on a compact disc (CD) in .pdf format and copied as a single file. b. Prepare and submit to the SPONSOR and the MoDOT a final testing report as required by the COP. c. Provide MoDOT and the SPONSOR with the closeout documentation as identified in the COP. 7 Rev. 02/01/10 DERIVATION OF CONSULTANT PROJECT COSTS SUMMARY OF COSTS AIRFIELD LIGHTING, ELECTRICAL VAULT & AIRFIELD LIGHTING CONTROL SYSTEM JEFFERSON CITY MEMORIAL AIRPORT CONSTRUCTION PHASE SERVICES BASIC AND SPECIAL SERVICES August 8, 2013 1 DIRECT SALARY COSTS: TITLE HOURS RATE/HOUR COST ($) Office Office -Field Contract Project Manager 36.50 $52.00 $1,898.00 $0.00 $0.00 Sr. Civil Eng. (L14) 4.00 $45.00 $180.00 $0.00 $0.00 Staff Civil Eng. 110.00 $30.00 $3,300.00 $0.00 $0.00 Assist. Civil Eng. 44.00 $29.00 $1,276.00 $0.00 $0.00 Assoc. Electrical Eng. 54.00 $54.00 $2,916.00 $0.00 $0.00 Sr. Civil Eng. (L16) 16.00 $52.00 $0.00 $832.00 $0.00 Staff Electrical Eng. 30.00 $35.00 $1,050.00 $0.00 $0.00 Resident Representative 184.00 $30.00 $0.00 $5,520.00 $0.00 Sr. Tech. 10.00 $25.00 $250.00 $0.00 $0.00 Staff Tech. 20.00 $21.00 $420.00 $0.00 $0.00 Assoc. Electrical Eng. 70.00 $54.00 $0.00 $3,780.00 $0.00 Clerical 48.00 $18.50 $888.00 $0.00 $0.00 626.50 Total Direct Salary Costs 2 LABOR AND GENERAL ADMINISTRATIVE OVERHEAD: $12,178.00 $10,132.00 $0.00 Percentage of Direct Salary Costs © 230.06% Office $28,016.71 Percentage of Direct Salary Costs © 230.06% Office -Field $23,309.68 Percentage of Direct Salary Costs @ 62.69 %Contract $0.00 3 SUBTOTAL: Items 1 and 2 $40,194.71 $33,441.68 $0.00 4 PROFIT: 10.00% % of Item 3 Subtotal $4,019.47 $3,344.17 $0.00 Subtotal $44,214.18 $36,785.85 $0.00 5 OUT -OF- POCKET EXPENSES: a. Transportation (Office Staff) 380.00 Miles © $0.565 / miles $214.70 b. Transportation (Field Staff) 7980.00 Miles © $0.565 / Miles = $4,508.70 c. Expenses (meals) office (per day) 3.00 days © $35.00 / day= $105.00 d. Expenses (lodging) office (per day) 0.00 days @ $79.00 / day= $0.00 e. Expenses field (meals) : per day 27.00 days © $35.00 / day = $945.00 f. Expenses field (Lodging) : per day 10.00 days © $79.00 / day = $790.00 g. Comp. hrs: (N /A) 194.00 Hours @ $0.00 / Hour = $0.00 h. Comp. hrs: (N /A) 432.50 Hours © $0.00 / Hour = $0.00 i. Materials and Supplies = $2,126.58 $0.00 $0.00 Total Out -of- Pocket Expenses $2,446.28 $6,243.70 $0.00 6 SUBCONTRACT COSTS; a. Surveyor. b. Material Testing: Terracon Consultants c. Field Support d. Other. 7 MAXIMUM TOTAL FEE: Items 1, 2, 3, 4, 5 and 6 = $0.00 $0.00 $0.00 = $0.00 $0.00 $10,000.00 = $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $0.00 $0.00 $10,000.00 $46,660.46 $43,029.55 $10,000.00 TOTAL: EXHIBIT IV- SUMMARY - SA1 399,690.00 EXHIBIT IV-SUMMARY - SA1