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Home My Public Portal About09 13 19 Budget MeetingMINUTES OF THE PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 13, 2019 AT 5:01 P.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 5:01 P.M. II. Roll Call. Present and Scott W. Morgan Mayor Participating: Thomas W. Stanley Vice Mayor Joan K. Orthwein Commissioner Donna S. White Commissioner Also Present & Gregory Dunham Town Manager Participating: Edward Nazzaro Staff Attorney Edward Allen Police Chief Rita Taylor Town Clerk Absent W/Notice: Paul Lyons, Jr. Commissioner III. Presentation of the Proposed Budget and Proposed Millage Rate for Fiscal Year 2019-2020. A. Explanation and discussion of Proposed Millage Rate as compared to the rolled back rate. Town Manager Dunham began by pointing out the numbers that were given in July compared to the numbers given at this meeting had changed by $6,500 due to backflow preventers, but it was a wash. Mr. Dunham went on to say that this document is the proposed fiscal plan for the operation of the Town of Gulf Stream during the next fiscal period. The budget is presented to the Town Commission in a format that substantially conforms to the standards of public financial presentations known as Generally Accepted Accounting Principles (GAAP) promulgated by the National Council of Government Accounting. He said that it was the Town's basic fiscal document and once adopted, would become the fiscal work program for the community and provide the basis for carrying out the Town Commission's decisions on policies and programs for the improvement, growth and orderly maintenance of the Town of Gulf Stream. Mr. Dunham pointed out that, as in the past, he gave a history of the unrestricted fund balances which showed a balance of $1,432,019 in 2011 to $4,947,793 in 2018. The proposed millage rate is 3.8606, which is the 2020 rolled back rate and the prior year (2019) millage rate was 4.05. The prior year (2019) ad valorem proceeds for operations was $4,618,123 as compared to the ad valorem proceeds at the proposed millage rate for 2020 operations of $4,618,484. Mr. Dunham then pointed out that the final gross taxable value for Gulf Stream for calendar year 2018 was $1,134,609,911 as compared to the estimated gross taxable value for calendar year 2019 of $1,196,312,415, which is a 5.5% increase. He added that this year, in the General Fund, there will be a 5% Fire/Rescue increase as per the current contract with Delray Beach and that CIP related expenditures from the General Fund are budgeted at $578,750 and that CIP related expenditures from the Water Fund are budgeted at $2,516,943. Mr. Dunham stated that this year's budget will be highlighted by upgrades to the AlA water main from Golfview Drive to Sea Road, then the water main north on N. County Road to Little Club Town Commission Budget Public Hearing Held On 9-13-19 @ 5:01 P.M. Road, and finally the water main on Little Club Road to the Intracoastal. The upgrades include road restoration and road construction related to any of the water main construction, he added. Mr. Dunham said the Town revised the plan to address the AlA water main sooner rather than later in the plan. Mr. Dunham stated that the Total Budget for 2020 was $9,874,290, which included $3.1 million in CIP projects, so the budget without those was actually lower than it was in 2019. CFO Tew then explained the transfer of funds from the Reserves, Water Funds, General Funds, etc. all regarding CIP. Mrs. Tew went on to explain the Penny Sales Tax Fund and how there are very strict regulations on how these monies are used and how they have to be tracked specifically. B. Comment from the Commission and the public. There was none. IV. Adoption of the General Fund Tentative Millage Rate for Fiscal Year 2019-2020. Vice Mayor Stanley moved to approve the adoption of the General Fund Tentative Millage Rate of 3.8606 mills for fiscal year 2019/2020 and Commissioner White seconded the motion with all voting AYE. V. Adoption of the Tentative Budget for Fiscal Year 2019-2020. A. General Fund Vice Mayor Stanley moved to approve the adoption of the General Fund Tentative Budget in the amount of $6,393,684 for Fiscal Year 2019/2020 and Commissioner Orthwein seconded the motion with all voting AYE. B. Enterprise Fund (Water) Vice Mayor Stanley made a motion to adopt the Enterprise Fund (water fund) Tentative Budget in the amount of $3,320,206 for Fiscal Year 2019/2020 and the motion was seconded by Commissioner White with all voting AYE. C. Penny Sales Tax Fund Vice Mayor Stanley then moved to adopt the Penny Sales Tax Fund Tentative Budget for Fiscal Year 2019/2020 in the amount of $160,400 which was seconded by Commissioner white with all voting AYE. VI. Public Hearing Date for Final Adoption of Millage Rate & Budget. Vice Mayor Stanley moved that the Public Hearing for Final Adoption of Millage Rate and Budgets for Fiscal Year 2019/2020 be held on September 24, 2019 at 5:01 P.M. The motion was seconded by Commissioner Orthwein with all voting AYE. VII. Resolutions. A. No. 19-04; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE TENTATIVE LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF STREAM GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2019 AND ENDING ON SEPTEMBER 30, 2020; PROVIDING FOR AN EFFECTIVE DATE Town Clerk Taylor read Resolution No. 19-04 in its entirety 2 Town Commission Budget Public Hearing Held On 9-13-19 @ 5:01 P.M. after which Vice Mayor Stanley moved for its adoption. Commissioner Orthwein seconded the motion and all voted AYE at roll call. B. No. 19-05; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2019 AND ENDING ON SEPTEMBER 30, 2020; PROVIDING FOR AN EFFECTIVE DATE. Town Clerk Taylor read Resolution No. 19-05 in its entirety after which Vice Mayor Stanley moved for its adoption. Commissioner Orthwein seconded the motion and all voted AYE at roll call. C. No. 19-06; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2019 AND ENDING ON SEPTEMBER 30, 2020; PROVIDING FOR AN EFFECTIVE DATE. Resolution No. 19-06 was read by Town Clerk Taylor in its entirety after which Vice Mayor Stanley moved for the adoption of Resolution No. 19-06 and Commissioner Orthwein seconded the motion with all voting AYE. D. No. 19-07; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY FLORIDA, ADOPTING THE PENNY SALES TAX FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2019 AND ENDING ON SEPTEMBER 30, 2020; PROVIDING FOR AN EFFECTIVE DATE. Town Clerk Taylor then read Resolution No. 19-07 in its entirety after which Vice Mayor Stanley moved and Commissioner Orthwein seconded for the adoption of Resolution No. 19-07 with all voting AYE at roll call. VIII. Adjournment. Mayor Morgan adjourned the meeting at 5:23 P.M. enee Basel ,sistant Town Clerk 3