HomeMy Public PortalAboutGolf Commission Packet 01.11.22 MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Location: Remote Participation Only
Date:January 11,2022
Time:4:00 PM
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This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts Director of Operations
of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this Colin Walsh
meeting,a record of the proceedings will be provided on the Town website as soon as possible.The Course Superintendent
meeting may be viewed by:Live broadcast(Brewster Government TV Channel 18),Livestream
(livestream.brewster-ma.:._ov), or Video recording(tv.brewster-ma.gov)•
Golf Commission
When required by law or allowed by the Chair, persons wishing to provide public comment or
otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our Anne O'Connell
posted agenda. Chair
Andrea Johnson
Meetings may be joined by:
1. Phone:+1312 626 6799 or+1929 436 2866 vice Chair
Webinar ID: 8814407 8985 Rob David
Passcode:049087 John Kissida
To request to speak:Press*9 and wait to be recognized. Wyn Morton
2. Zoom Webinar: Jeff Odell
haps://us02web.zoom.us/i/88144078985?pwd=MO5KQnNsR1RQT2FzZERkSFZDWUVO
David Valcourt
Zz09
Passcode:049087 The Captains Golf Course
To request to speak:Tap Zoom"Raise Hand"button,then wait to be recognized. Brew eeA 0 Way
Brewstter,MMA 02631
(508)896-1716
AGENDA www.CaptainsGolfCourse.com
• Call to Order
• Public Comment
• Course Superintendent's Report(Colin Walsh)
• Director's Report(Jay Packett)
• Review draft FY23 Golf Department Budget
• Pavilion roof
• Course Operations Questions and Concerns
i. 2021 Annual Report
• Discussion 12/20 Select Board Meeting
• Discussion and possible vote on revision of 2022 Tee Time Allocation recommendation
• Discussion and possible vote on revision of 2022 Rates recommendation
• Discussion 1/24 Select Board Meeting
• Discussion on communication strategy
• Questions and Comments from Associations and Liaisons
• Review and approve minutes
• 12/14
• Future Agenda Items and Meetings
• Matters not anticipated by the Chair
• Adjourn
Date Posted: Date Revised:
Received by Town Clerk:
BUDGET STATUS rev. 12/31/21
FY 2022 FY 2021
%of %of
Expended thru Budget Expended thru Budget
DecemberBud a Balance Spent December Budget Balance SjLent
WAGES WAGES
Full-time Wages $ 392,900.90 $ 857,151.00 $ 464,250.10 45.8% Full-time Maintenance $ 280,196.09 $ 595,164.00 $ 314,967.91 47.1%
Part-time Wages $ 315,595.99 $ 554,757.00 $ 239,161.01 56.9% Part-time Maintenance $ 165,890.44 $ 305,271.00 $ 139,380.56 54.3%
Overtime $ 36,382.27 $ 50,000.00 $ 13,617.73 72.8% Full-time Administrative $ 130,326.37 $ 276,534.00 $ 146,207.63 47.1%
Longevity $ 2,815.50 $ 16,560.00 $ 13,744.50 17.0% Part-time Administrative $ 136,959.55 $ 198,536.00 $ 61,576.45 69.0%
Contractual Obligations $ 6,500.00 $ 39,529.00 $ 33,029.00 16.4% Overtime $ 38,509.24 $ 47,638.00 $ 9,128.76 1 80.8%
$ - $ - $ - LongeVf. J$ 6,300.00 $ 18,072.00 $ 11,772.00 1 34.9%
$ $ $ - Contractual Obligations $ 22,351.99 $ 42,208.00 $ 19,856.01 53.0%
SUBTOTAL $ 754,194.66 $1,517,997.00 $ 763,802.34 49.7%SUBTOTAL $ 780,533.68 $1,483,423.00 $ 702,889.32 52.6%
GENERAL EXPENSES _ GENERALEXPENSES
Oil/Grease $ 1,016.00 $ 3,000.00 $ 1,984.00 33.9% Clothing-Maintenance $ 3,4432.52 $ 8,500.00 $ 5,067.48 40.4%
Diesel Fuel $ 6,561.18 $ _10,000.00 $ 3,438.82 65.6% Clothing-Administrative $ - $ 2,000.00 $ 2,000.00 0.0%
Heating $ 2,976.41 $ 14,000.00 $ 11,023.59 21.3% OiliGrease-Maintenance $ $ 3,000.00_$ 3,000.00 0.0%
Gasoline $ 6,783.20 $ 8,500.00 $ 1,716.80 79.8% Diesel Fuel $ 4,985.07 $ 10,000.00 $ 5,014.93 49.9%
Electric $ 28,287.08 $ 46,000.00 $ 17,712.92 61.5% Heating-Maintenance $ 228.30 $ 3,000.00 $ 2,771.70 7.69/6
Electric' -Irrigation Pump $ 11,015.30 $ 22,000.00 $ 10,984.70 50.1% Heatinp-Clubhouse $ 2,799.72 $ 11,000.00 $ 8,200.28 25.5%
R&M Equipment $ 43,729.09_ $ 80,000.00 $ 36,270.91 54.7% Gasoline-Maintenance $ 3,516.97 $ 8,500.00 $ 4,983.03 41.4%
R&M Irrigation $ 18,099.54 $ 35,000.00 $ 16,900.46 51.7% Electricity-Maintenance $ 2,497.85 $ 6,000.00 $ 3,502.15 41.6%
ProffessionallTechnical $ 2,573.80 $ 4,500.00 $ 11926.20 57.2% Electricity-Clubhouse $ 22,418.10 $ 36,000.00 $ 13,581.90 62.3%
OSHA Training $ $ 2,500.00 $ 2,500.00 0.0% Electricity-Irrigation $ 15,488.02_$ 22,000.00 $ 6,511.98 70.4%
Phones _ $ 641 20 $ 1,600.00 $ 958.80 40.1% Electricity-Driving Range $ 1,914.29 $ 4,000.00 $ 2,085.71 47.9%
Alarm $ 1,635.40 $ 2,200.00 $ 564.60 74.30/6 R&M Equipment $ 48,245.31 $ 80,000.00__$ 31,754.69 60.3%
Office Supplies $ 4,896.28 $ 9,500.00 $ 4,603.72 51.5% R&M Irrigation $ 8,285.13 $ 35,000.00 $ 26,714.87 23.7%
Scorecards $ 3,045.37 $ 4,000.00 $ 954.63 76.1% Professional/Technical $ 3,840.16 $ 4,500.00 $ 659.84 85.3%
Maintenance Supplies $ 7,757.88 $ 12,000.00 $ 4,242.12 64.6% Phone-Maintenance $ _253.26_$ 600.00 $ 346.74 42.2%
Range Supplies $ 3,370.67 $ 13,000.00 $ 9,629.33 25.9% Phone-Clubhouse $ 380.26 $ 850.00 $ 469.74 44.7%
Computer Supplies $ 3,894.71 $ 8,000.00 $ 4,105.291 48.7% Alarm-Maintenance $ 963.40 $ 1,100.00 $ 136.60 87.6%
Custodial Supplies $ 16,866.60 $ 20,000.00 $ 3,133.40 84.3% Alarm-Clubhouse -C-672 00_$_ 1,100.00 $ 428.00 61.1%
Rubbish Removal/Sanitation $ 17,945.62 $ 26,000.00 $ 8,054.38 69.0% Office Supplies-Admin. $ 4,704.71 $ 9,000.00 $ 4,295.29 52.3%
Seed&Sod $ 6,501.78 $ 25,000.00 $ 18,498.22 26.0% Score Cards $ 2,130.60 $ 3,600.00 $ 1,469.40 59.2%
Tee&Green _ _ _ $ 2,314.05 $ 12,000.00 $ 9,685.95 19.3% Maintenance Supplies $ 11,065.72 $ 8,000.00 $ 3,065.72 138.3%
Landscaping _ $ 1,065.00 $ 5,000.00 $ 3,935.00 21.3% Range Supplies $ 4,777.43 $_ 8,000.00 $ 3,222.57 59.7%
Topsoil&Sand $ 14,739.91 $ 30000.00 $ 15,260.09 49.1% Computer Services $ 3,112.35 $ 7,000.00 $ 3,887.65
Fertilizer $ 26,887.60 $ 80,000.00 $ 53,112.40 33.6% Office Supplies-Maint. $ 1,485.51 $ 500.00 $ (985.51) 297.1%
Fungicide $ 66,998.49 $ 120,000.00 $ 33,001.51 72.5% Custodial Su lies/Services $ 15,579.23 $ 20,000.00 $ 4,420.77 77.91%
Insecticides $ 1,647.00 $ 15,000.00 $ 13,353.00 11.0% Rubbish Removal/Sank. $ 16,087.50 $ 26,000.00 $ 9,912.50 61.9%
Misc.Wetting Agents/Lime $ 14,274.00 $_ 55,000.00 $ 40,726.00 26.0% Seed&Sod $ 12,637.98 $ 20,000.00 $ 7,362.02 63.2%
Cart Lease $ 74,000.00 $ 111,000.00 $ 37,000.00 66.7% Tee&Green $ 186.00 $ 8,000.00 $ 7,814.00 2.3%
Clubhouse Furn./Repair $ 6,626.52 $ 35,000.00 $ 28,373.48 18.9% Landscaping $ 439.02 $ 5,000.00 $ 4,560.98 8.8%
Credit Card Expense $ 50,527.08 $ 57,000.00 $ 6,472.92 88.6% Topsoil&Sand $ 16,725.49 $ 30,000.00 $ 13,274.51 55.8%
Environmental Monitoring $ 2,501.91 $ 3,000.00 $ 498.09 83.4% Fertilizer $ 34,316.55 $ 80,00_0.00 $ 45,683.45 42.9%
Safety Clothing Allowance $ 1,535.52 $_9,000.00 $ 7,464.48 17.1% Fungicide $ 112,975.52 $ 110,000.00 $ (2,975.52) 102.7%
Mileage-Maintenance $ $ - 450.00 $ 450.00 0.0% Insecticides $ $ 15,000.00 $ 15,000.00. 0.0%
Meetinps/Travel $ 65.00 $ 2,500.00 $ 2,435.00 2.6% Soil Amendments $ 24,619.20 $ 50,000.00 $ 25,380.80 49.2%
Dues and Subscriptions $ 2,170.00_$ 4,100.00 $ 1,930.00 52.9% Ridin�c Cart Lease _ _ $ 74,000.00 $ 111,000.00 $ 37,000.00 66.7%
Clothing Allowance-Admin $ $ 4,000.00 $ 4,000.00 0.0% Clbhse Furnish/Repair $ 24,689.33 $ 40,000.00 $ 15,310.67_ 61.7%
AdvertisFr�/Promotions $ 12,566.95 $ 50,000.00 $ 37,433.05 25.1% Credit Card Expense $ 52,669.01 $ 57,000.00 $ 4,330.99 92.4%
$ - $ - $ In State Travel-Maint. $ - $ 450.00 $ 450.00 0.0%
$ $ $ Meetings/Travel-Maint. $ $ 2,000.00 $ 2,000.00 0.0%
$ $ $ Meetingsrrravel-Admin. $ $ 500.00 $ 500.00 0.0%
$ $ _- $ Dues Subscripts-Maint. $ 95.00 $ 1,520.00_$ 1,425.00 6.3%
$ $ - $ Dues Subscripts-Admin. $ 1,770.00 $ 2,300.00 $ 530.00 77.0%
$ $ $ Adverts/MarktlPromo $ 9,855.62 $ 30.000.00 $ 20,144.38 32.9%
$ $ $ OSHA Training $ - $ 2,500.00 $ 2,500.00 0.0%
$ $ $ Environmental Monitoring $ - $ 2,700.00 $ 2,700.00• 0.0%
SUBTOTAL 1 $ 485,516.14 $ 939,850.00 $ 454,333.86 51.7%f SUBTOTAL $ 543,842.13 $ 887,220.00 $ 343,377.87 61.3%
Other Expenses: Other Expenses:
Transfer to Trust $ 21,000.00 $ 21,000.00 $ - 100% Transfer to OPEB $ 17,277.00 $ 17,277.00 0%
Pro Strop Purchases $ 53,391.58 $ 230,000.00 $ 176,608.42 23% Pro Shoo Purchases $ 51,171.13 $ 200,000.00 $ 148,828.87 26%
Capital $ 13,220.00 $ 100,000.00 $ 86,780.00 13% Capital $ - $ 110,000.00 $ 110,000.00 0%
Indirect Costs $ 129,324.00 $ 129,324.00 $ 100% Indirect Costs $ 114,967.00 $ 114,967.00 $ 100%
Life Insurance $ 280.92 $ 632.00 $ 351.08 44% Life Insurance $ 279.40 $ 591.00 $ 311.60 47%
Unemployment $ - $ 54,000.00 $ 54,000.00 0% Unemplo•.ment $ $ 54,000.00 $ 54,000.00 0%
Health Insurance $ 94,697.50 $ 285,504.00 $ 190,806.50 33% Health Insurance $ 120,108.50 $ 282,454.00 $ 162,345.50 43%
Medicare $ 6,362.30 $ 21,793.00 $ 15,430.70 29% Medicare $ 5,846.48 $ 22,000.00 $ 16.153.52 27%
Compensated Absences $ 1,193.00 $ 15,000.00_$ 8% $ - $ - $
Workers Compensation $ 9,646.00 $ 16,000.00 $ 6,354.00 60% Workers Compensation $ 11,439.00 $ 16,000.00 $ - 4.561.00 71%
General Liability Insurance $ 70,511.92 $ 78,834.00 $ 8,322.08 89% General Liability Insurance $ 71,827.21 $ 75,080.00 $ 3,252.79 96%
Retirement/Pension Exp. $ 251,300.00 $ 251,300.00 $ 100% Retirement/Pension Exp. $ 240,553.00 $ 240,553.00 $ 100%
Encumbrances $ 520.04 $ 520.04 $ 100%
SUBTOTAL $ 651,447.26 $1,203,907.04 $538,652.78 54%SUBTOTAL $ 616,191.72 $1,132,922.00 $ 516,730.28 54%
GRAND TOTAL $1.891,158.06 $3,661,754.04 $1 756 788.98 52%GRAND TOTAL $1940 567.53 $3 503,565.00 $1.562.997.47 55%
CAPTAINS GOLF COURSE COMPARISON REPORT
DECEMBER
Dec-16 Dec-17 Dec-18 Dec-19 Dec-20 Dec-21
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ $ 598.00 $ - $ $ $
RESIDENTS-Morning $ $ - $ $ $ $ 877.00
RESIDENTS-Twilight $ $ - $ $ $ 334.00 $ -
CHARTER NON-RESIDENTS $ $ - $ $ $ - $
NON-RESIDENTS $ $ - $ $ $ $
NON-RESIDENT TWILIGHT $ $ - $ $ $ $
AFP COLLEGIATE $ $ $ $ $ $
AFP JUNIOR $ $ $ $ $ $ -
SUBTOTAL $ - $ 598.00 $ - $ - $ 334.00 $ 877.00
GREEN FEES:
18 HOLE GREEN FEE $ 2,665.00 $ 1,728.00 $ 3,384.00 $ 4,833.00 $ 10,363.00 $ 9,021.00
TWILIGHT GREEN FEES $ 1,415.00 $ 784.00 $ 2,157.00 $ 1,654.00 $ 3,311.00 $ 3,701.00
BACK 9 GREEN FEES $ 95.00 $ 158.00 $ 193.00 $ 418.00 $ 1,803.00 $ 1,490.00
ADVANCED RESERVATIONS $ 4,396.00 $ 1,386.00 $ - $ 1,846.00 $ 888.00 $ -
SUBTOTAL $ 8,571.00 $ 4,056.00 $ 5,734.00 $ 8,751.00 $ 16,365.00 $ 14,212.00
CARTS:
18 HOLE CART $ 3,257.39 $ 1,961.34 $ 2,537.36 $ 2,475.96 $ 4,930.02 $ 5,493.59
9 HOLE CART $ 797.13 $ 757.46 $ 1,233.68 $ 934.39 $ 2,605.87 $ 3,278.90
SUBTOTAL $ 4,054.52 $ 2,718.80 $ 3,771.04 $ 3,410.35 $ 7,535.89 $ 8,772.49
DRIVING RANGE $ 1,299.00 $ 701.00 $ 1,019.00 $ 1,283.00 $ 200.00 $ 2,494.00
PULL CARTS $ 61.11 $ 35.76 $ 57.39 $ 41.40 $ 137.37 $
SNACK BAR RENT $ 3,000.00 $ - $ 3,000.00 $ 4,702.16 $ - $ 2,500.00
GIFT CERTIFICATES $ 11,103.48 $ 12,528.32 $ 12,028.39 $ 16,194.59 $ 20,557.00 $ 24,370.87
CREDIT BOOK $ (1,165.60) $ (1,116.57) $ (723.02) $ (1,127.18) $ (553.81) $ (1,354.81)
PRO SHOP SALES $ 9,802.72 $ 8,000.97 $ 6,402.30 $ 9,420.20 $ 3,361.16 $ 9,368.22
MISC.SALES $ - $ - $ - $ - $ - $ -
SUBTOTAL $ 24,100.71 $ 20,149.48 $ 21,784.06 $ 30,514.17 $ 23,701.72 $ 37,378.28
TOTAL REVENUE $ 36,726.23 $ 27,522.28 $ 31,289.10 $ 42,675.52 $ 47,936.61 $ 61,239.77
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH DECEMBER ( '12 months )
YEAR 2016 YEAR 2017 YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 290,914.00 $ 281,176.00 $ 292,078.85 $ 319,332.00 $ 334,908.02 $ 283,150.00
RESIDENTS-Morning $ 214,750.00 $ 235,045.00 $ 215,091.99 $ 216,176.45 $ 194,268.00 $ 167,922.70
RESIDENTS-Twilight $ 35,820.00 $ 36,306.00 $ 45,537.00 $ 52,520.33 $ 65,166.00 $ 52,651.00
CHARTER NON-RESIDENTS $ 6,590.00 $ 6,656.00 $ 6,895.00 $ 7,240.00 $ 6,414.00 $ 7,600.00
NON-RESIDENTS $ 318,788.00 $ 326,828.00 $ 321,313.00 $ 338,696.00 $ 371,623.00 $ 412,078.00
NON-RESIDENT TWILIGHT $ 21,911.00 $ 24,193.00 $ 42,579.00 $ 43,799.00 $ 70,105.00 $ 73,048.00
COLLEGIATE $ 4,350.00 $ 4,630.00 $ 5,500.00 $ 8,386.00 $ 21,322.00 $ 19,993.00
JUNIORS $ 5,300.00 $ 3,756.00 $ 3,730.00 $ 4,830.00 $ 6,456.00 $ 5,464.00
SUBTOTAL $ 898,423.00 $ 918,590.00 $ 932,724.84 $ 990,979.78 $ 1,070,262.02 $ 1,021,906.70
GREEN FEES:
18 HOLE GREEN FEE $1,385,288.74 $1,300,866.51 $ 1,360,263.34 $ 1,387,015.10 $ 1,496,130.52 $ 1,595,561.95
TWILIGHT GREEN FEES $ 150,306.35 $ 153,458.00 $ 155,132.20 $ 169,564.30 $ 226,656.88 $ 223,084.89
BACK 9 GREEN FEES $ 56,941.00 $ 64,476.05 $ 71,971.04 $ 83,377.95 $ 99,660.95 $ 152,759.25
ADVANCED RESERVATIONS $ 157,026.10 $ 135,541.34 $ 125,820.20 $ 122,939.00 $ 41,206.20 $ 64,040.45
SUBTOTAL $1,749,562.19 $1,654,341.90 $ 1,713,186.78 $ 1,762,896.35 $ 1,863,654.55 $ 2,035,446.54
CARTS:
18 HOLE CART $ 549,800.56 $ 5085337.51 $ 527,436.21 $ 505,711.02 $ 527,323.36 $ 634,492.77
9 HOLE CART $ 102,604.43 $ 105,436.97 $ 116,276.73 $ 114,282.10 $ 132,383.04 $ 145,034.82
SUBTOTAL $ 652,404.99 $ 613,774.48 $ 643,712.94 $ 619,993.12 $ 659,706.40 $ 779,527.59
DRIVING RANGE $ 118,885.50 $ 124,526.00 $ 123,777.80 $ 137,473.00 $ 1455606.00 $ 168,313.00
PULL CARTS $ 6,976.00 $ 8,313.58 $ B,369.44 $ 7,750.43 $ 8,539.00 $ 5,253.72
SNACK BAR RENT $ 50,000.00 $ 48,500.00 $ 35,000.00 $ 38,653.74 $ 105000.00 $ 25,000.00
GIFT CERTIFICATES $ (6,327.30) $ (484.12) $ (3,244.56) $ (2,798.40) $ 1,149.32 $ 16,929.84
CREDIT BOOK $ 14,448.41 $ 8,389.41 $ (1,536.48) $ 4,274.00 $ 4,493.43 $ 22,489.52
PRO SHOP SALES $ 295,089.91 $ 265,575.24 $ 280,791.29 $ 272,756.68 $ 190,562.79 $ 272,423.39
MISC.SALES $ - $ - $ - $ - $ - $ 6,223.27
SUBTOTAL $ 479,072.52 $ 454,820.11 $ 443,157.49 $ 458,109.45 $ 360,350.54 $ 516,632.74
TOTAL REVENUE $3,779,462.70 $3,641,526.49 $ 3,732,782.05 $ 3,831,978.70 $ 3,953,973.51 $ 4,353,513.57
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH DECEMBER ( S months )
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 12,579.00 $ 9,986.00 $ 17,980.00 $ 12,671.00 $ 23,112.00 $ 7,371.00
RESIDENTS-Morning $ 5,250.00 $ 3,092.00 $ (795.00) $ 3,340.00 $ (793.00) $ 4,267.00
RESIDENTS-Twilight $ 4,033.00 $ 3,283.00 $ 4,467.00 $ 5,432.00 $ 6,696.00 $ 2,808.00
CHARTER NON-RESIDENTS $ - $ - $ - $ - $ - $ -
NON-RESIDENTS $ 10,086.00 $ 7,380.00 $ 9,165.00 $ 10,454.00 $ 24,600.00 $ 2,804.00
NON-RESIDENT TWILIGHT $ 747.00 $ 1,981.00 $ 2,154.00 $ 3,106.00 $ 6,764.00 $ 2,800.00
COLLEGIATE $ - $ 515.00 $ 740.00 $ 945.00 $ 1,221.00 $ 1,221.00
JUNIORS $ 700.00 $ 720.00 $ 1,085.00 $ 388.00 $ 496.00 $ 584.0_0
SUBTOTAL $ 33,395.00 $ 26,957.00 $ 34,816.00 $ 36,338.00 $ 62,096.00 $ 21,855.00
GREEN FEES:
18 HOLE GREEN FEE $1,010,576.47 $ 952,896.55 $ 998,120.34 $1,032,647.58 $ 1,316,261.58 $ 1,150,155.49
TWILIGHT GREEN FEES $ 109,800.40 $ 110,083.00 $ 111,396.20 $ 116,393.00 $ 176,885.88 $ 151,126.89
BACK 9 GREEN FEES $ 40,092.00 $ 48,779.20 $ 57,807.04 $ 67,842.00 $ 84,623.95 $ 117,751.25
ADVANCED RESERVATIONS $ 80,685.40 $ 71,696.28 $ 53,587.00 $ 54,056.40 $ 27,003.80 $ 34,354.25
SUBTOTAL $1,241,154.27 $1,183,455.03 $ 1,220,910.58 $1,270,938.98 $ 1,604,775.21 $ 1,453,387.88
CARTS:
18 HOLE CART $ 369,215.28 $ 350,371.03 $ 359,223.39 $ 356,209.90 $ 462,190.45 $ 444,826.50
9 HOLE CART $ 73,789.41 $ 76,273.23 $ 84,955.06 $ 89 067.14 $ 110,160.47 $ 99,709.00
SUBTOTAL $ 443,004.69 $ 426,644.26 $ 444,178.45 $ 445,277.04 $ 572,350.92 $ 544,535.50
DRIVING RANGE $ 75,364.50 $ 83,163.00 $ 82,462.00 $ 86,097.00 $ 120,366.00 $ 105,677.00
PULL CARTS $ 5,330.47 $ 6,355.40 $ 6,028.21 $ 5,411.19 $ 6,752.08 $ 3,218.78
SNACK BAR RENT $ 36,500.00 $ 34,000.00 $ 26,500.00 $ 28,202.16 $ 10,000.00 $ 25,000.00
GIFT CERTIFICATES $ (2,135.74) $ (2,878.93) $ (3,685.64) $ 1,040.82 $ 6,633.60 $ 15,517.82
CREDIT BOOK $ 6,885.41 $ 6,313.21 $ 4,587.64 $ 2,548.99 $ 5,010.30 $ 18,104.03
PRO SHOP SALES $ 178,039.41 $ 159,596.62 $ 176,565.51 $ 169,372.17 $ 151,387.09 $ 172,837.19
MISC.SALES $ - $ $ - $ - $ - $ 6,223.27
SUBTOTAL $ 299,984.05 $ 286,549.30 $ 292,477.72 $ 292,672.33 $ 300,149.07 $ 346,578.09
TOTAL REVENUE $2,017,538.01 $1,923,605.59 $ 1,992,382.75 $2,045,226.35 $ 2,539,371.20 $ 2,366,356.47
MONTH: Dec-21
GUESTPLAY T MEMBER PLAY GRAND
DATE DAY 18 B-9 TWI-LT PP COMP OTHER TOT-GST 18 B-9 TWI-LT _ TOT-MBR TOTALS COMMENTSMIEATHER
1 WED 10 -- 1� _ 11 94 3718 _ 149 _ _ _160 Cloudy,45ft
2 THU 9 3 2 14 71 14 20 105 _ 119 Cloudy,54 d0
3 FRI 9 2 3 �1 15 72 _ 6 78 93 Cold,40 deg
4 SAT 6 2 1 1 10 42 12 54 64 Cold,39 deg
5 SUN 161 _5 21 48 T40 11 99 _ 120 Cold,43 deg
6 MON 8 2 2 12 57 21 14 921 104 Sunny,Windy,56 deg
7 TUE 9 1 10 44 17 _ 18 79 89 Cloudy,Cod,46 deg
8 WED _ 4 1 5 32 25 57 62 Rainy,42 deq
9 THU 1 1 19 21 3, 43 44 Sunny,Cold,38 deg
10 FRI 16 3 19 _ 117 2 17_ 136 155 Cloudy Cold,46 deg
11 SAT 6 1 1 8 23 1 2 26 34 Rain,Wind,55 deg
12 SUN 5 _ 17 _ 22 60 11 11 82 104 Sunny.Windy,43 deg
13 MON 14 1 11 26 – – 89 _22 12 123 149 Cloudy,48 deg
14 TUE 3 9 12 641 18 5 87 99 Paft Cloudy,48 deg
15WED 1 9 1 3 . 13 49 16 17 82 95 Cloudy.48 deg
16 THU 21 1 _4 _ 26 I 96 2 17 115 141 Cloudy,Warm,46 deg
17 FRI 19 7 11 2 39 102 26 128 1 167 Sunny,60 deg
18 SAT 1 3 1 1 1 5 31 T 31 4„ 36 Rainy,Cold,41 deg
19 SUN 1 5 6 12 2 2 16 22 Rain,Cold,39 deg
20 MON 3 1 4 —17. 18 5 40 44 Partly Cloudqy,35 dt
21 TUE 14 9 23 _54 18 12 84 107 Cloudy,43 deg
22 WED : 3 3 29 6 7 42 45 AM Showers,43 deg
23 THU 1 1 2 13 4 2 19 21 Cold,39 deg
24 FRI 13 13. 13 1 2 16 29 Flurries;34 deg
25 SAT Closed,Christmas
26 SUN 6 6 12. - 16 8 1 25 37 Misty,40 dere
27 MON 3 13 1 17. 1 32 10• 42 59 Cloudy,39 deg
28 TUE 19 12 6 37.: 1 84 18 23 125_ 162 Misty,45 deg
29 WED 7 10 17. 61 16 15 92 109 Cloudy,Cool,43 deg
30 THU 21 13 34 77 6 17 _ 100 134 Cloudy,45 deg
31 RRI 31 10 � 3 - 64. - 125 1 19 145_ 209 Cloudy,50 deg
TOTALS 289 56 151 5 501. 1,643 345 324 2,312 2,813
December-20 299 55 155 19 528 1,371 290 376 2,037: 2,565
December-19 137 15 71 24 247 648 59 116 823- 1,070
December-18 96 12 88 17 213 867 121 _141 1,129 1,342.. –
December-17 51 4 42 3 100 603 127 _69 799. 899
December-16 94 6 56 34 190 792 187 _81 1,060, 1,250
December-15 187 33 117 40 377 1,246 192 275 1,713: 2,090
December-14 97 6 86 - 14 203 888 129 73 1,090: 1,293
December-13 102 56 16 174 699 169 6Y 935: 1,109
December-12 71 38 85 35 229 834 212 121 1,167 1,396
December-11 132 23 124 25 304 997 215 138 1,350 1,654
December-10 34 27 43 104 481 82 _ 68 631 735
December-09 42 1 27 1 51 122 547 83 64 694 816
December-08 110 2 98 55 265 657 27 153 837 1,102
December-07 140 12 65 37 254 402 72 _107 581 835
December-06 265 49 123 33 470 969 246 _235 1,450 1,920
December-05 94 10 74 14 192 409 33 120 562 754
December-04 87 28 50 13 9 187 585 109 213 907 1,094
December-03 254 33 65 29 381 668 69 161 898 1,279
December-02 _ 59 19 33 - 12 123 316 18 72 406 _ 529
December-01 243 17 _ 178 31 469 1,210 110 154 1,474 1,943
December-00 59 27 40 11 2 139 506 5 1 512 651
CALENDAR YEAR 2021 PLAY TOTALS
TOTAL
GUEST PLAY MEMBER PLAY PLAY
18 hole Back 9 Twilight Guest -backq- Twilight Member Monthly Member
green Prepaidsl w/mbr green Misc. Play 18 hole play play play Play Totals Play%
January 133 49 93 13 288 1,417 184 340 1,941 2,229 87%
- - - - --511 - - --- ---- - ----- -- -----
February 65 31 27 1 133 1 74 135 720 853 84%
March 26159 243 44 607 1,977 310 723 3,010 3,617 83/°
-- - --- -3-- ---
April _1,189 __ 13_9 ___186 376 99 1-146§ 2,675 _308 915 ,898-- -
5-,887-- -----6-6%-
May 2,471 110 353 _
- 676 194 3,804 4,026 550 1,421 5,997 9,801 61%
June 4,304 283 451 1,261 209 6,508 4,409 876 1,580 6,865 13,373 51%
--- ----- ------ --- ----8-9--5 -- .. --- - - - - --- --- - ---- -- - - -- ----- --
July 6-- 16 52 1,817 76 8,956 4,656 1,318 1,558 7,532 16,488 46%
August 5,421 17 949 1,525 125 8,037 4,678 1,253 1,505 7,436 15,473 48%
September 2,780 341 556 1,187 63 4,927 3,292 1,112 973 5,377 10,304 52%
October 2,392 238 283 642 343 3,898 2,774 1,086 658 4,518 8,416 54%
November 701 2171 267 195_ 1,255 2,201 579 4 3,217 4,472 72%
December -- -- 289 - - -- -- 56 - 151 --- -5 - 501 - 1,643 - - 345 - 37 324---2,312 2,813 --- 821/6
TOTALS 261122 1,201 3,939 8,265 1,376 40,903 34,259 7,995 10,569 52,823 93,726 56%
2020 23,830 531 2,503 8,682 564 1 36,110 3,240 4,728 11,480 48,648 84,758 57/°
I
2019 22,138 1,769 2,344 6,082 2,5 34,924 26,234 5,425 6,833 . 38,492 73,416 52%
91
2018 22,289 1,888 2,032 6,112 3,932 36,253 25,608 6,171 6,363 38,142 74,395 51%
I
2017 21,905 1,907 1,825 6,534 2,926 35,097 26,477 6,426 5,477 38,380 73,477 52%
2016 23,902 2,357 1,809 6,595 4,206 38,869 27,309 7,663 5,577 40,549 79,418 51%
2015 25,318 2,216 1,174 6,117 3,435 38,260 24,845 5,605 5,502 35,952 74,212 48%
i
2014 23,422 2,405 929 5,885 3,867 36,508 26,145 5,975 3,932 36,052 72,560 50%
2013 23,220 2,438 1,138 6,311 3,799 36,906 25,748 6 108 3p769 35,625 72,531 49%
-- - --
-23-,523[- -------- M1 --- 3,6118 --- 9 ---- -694 ------• - --
2012 2,636 1,231 6,161 3,618 37,169 28,694 7,121 2,963 38,778 75,947 51%
I
2011 23,723 3,242 843 5,128 3,449 . 36,385 28,422 6,854 2,678 37,954 74,339 51%
2010 20,652 3,180 878 6,594 4,457 35,761 27,379 6,782 3,442 37,603 73,364 51%
2009 22,986 3,517 2,089 5,011 5,218 38,821 26,929 6,107 3,1601 36,196 75,017 48%
2008 23,524 4,582 1,204 55837 55816 40,963 25,997 6,959 5,918 38,874 79,837 49%
2007 24,113 4,858 1,177 6,544 6,577 43,269 29,758 7,470 3,3M 40,581 83,850 48%
2006 22,099 7,080 1,485 5,828 6,962 43,454 31,342 7,376 3,654 42,372 85,826 49%
I
2005 16,577 11,948 2,162 4,601 6,404 41,692 28,879 7,270 4,869 41,018 82,710 50%
2004 16,731 12,074 1,858 4,602 5,472 40,737 30,078 7,250 4,212 41,540 82,277 50%
2003 17,168 12,342 1,912 4,371 5,397 41,190 28,837 1 6,065 3,800 38,702 79,892 48%
2002 17,705 15,353 1,953 5,482 4,487 44,980 30,641 7,111 3,205 40,957 85,9371 481h
2001 1 13,280 21,699 1,943 5,034 4,070 46,026 30,163 7,039 1,837 39,039 85,065 46%
2000 14,082 18,987 11779 3,480 2,382 40 710 26,9V 4,375 -2,M-36,221 76,931 47%
FY 2022 Projections by month
REVENUES. JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS
Season Passes $ $ 3,000 $ 2,000 $ - $ S $ $ 232,137 $ 536,818 $ 391,732 $ 203,120 $ 43,526 $ 1,412,333
Green Fees $ 446,839 $ 437,445 $ 253,708 $ 165,721 $ 47,271 $ 13,910 $ 18,260 $ 18,260 $ 36,520 $ 54,780 $ 109,560 $ 219,121 $ 1,821,396
Cart Fees $ 141,182 $ 143,349 $ 98,513 $ 74,524 $ 28,145 $ 6,406 $ 4,222 $ 1,037 $ 10,397 $ 29,504 $ 46,494 $ 76,500 $ 660,273
Driving Range $ 26,500 $ 33,000 $ 22,500 $ 15,000 $ 6,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 13,500 $ 15,000 $ 18,001 $ 157,500
Pro Shop Revenues $ 47,000 $ 46,000 $ 30,000 $ 25,000 $ 15,000 $ 5,000 $ 10,000 $ 2,000 $ 20,000 $ 25,000 S 30,000 $ 45,000 $ 300,000
Restaurant Rent $ 5,000 5 S,DOO $ 5,000 $ 5,000 5 2,510 5 2,000 $ - $ - $ 2,500 5 5,000 5 5,100 5 5,011 $ 42,001
Solar Array $ 22,100 S - $ - $ - S - 5 - $ - $ - $ . $ - 5 - 5 S 22,000
Miscellaneous $ - $ - $ - $ - $ - 5 - $ - $ - $ - 5 - $ - $ S
TOTALREVENUES $ 688,521 $ 667,794 $ 411,721 $ 285,245 $ 98,916 $ 29,316 $ 34,482 $ 255,435 $ 608,235 $ 519,516 $ 409,175 $ 407,147 $ 4,415,502
EXPENSES.
Wages $ 144,000 $ 144,000 $ 128,000 $ 112,000 $ 104,000 $ 94,000 $ 98,000 $ 74,000 $ 100,000 $ 109,000 $ 141,000 $ 230,468 $ 1,478,468
Operating Expenses $ 125,000 $ 120,000 $ 98,000 $ 55,000 $ 50,000 $ 33,500 $ 33,500 $ 42,500 $ 66,500 $ 100,000 $ 105,000 $ 111,482 $ 940,482
Pro Shop Purchases $ 25,000 $ 23,000 $ 15,000 $ 12,000 $ 5,000 $ 4,000 $ $ - $ - $ 42,000 $ 52,000 $ 52,000 $ 230,000
Life Insurance $ 632 $ - $ - $ - 5 - $ - $ $ $ - $ - $ - $ - $ 632
Unemployment $ - $ - $ - $ - $ 9,000 $ 9,000 $ 9,000 $ 9,OOD $ 9,000 $ 9,000 $ $ - $ 54,000
Health Insurance $ 23,792 $ 23,792 $ 23,792 $ 23,792 $ 23,792 $ 23,792 $ 23,792 $ 23,792 $ 23,792 $ 23,792 $ 23,792 $ 23,792 $ 285,504
Medicare $ 21,793 $ - $ $ - $ - $ - $ - $ $ $ - $ - $ - $ 21,793
Compensated Absences $ 15,001 S - $ - $ - S - 5 - $ - 5 - $ 5 - 5 $ - 5 15,000
Workers Compensation $ 16,000 $ $ - $ - $ $ - $ - $ $ - 5 - $ $ $ 16,000
Retirement/Pension $ 251,300 $ $ - $ - $ 5 - $ - $ - $ - $ $ 5 $ 251,300
Liability&Property Insurance $ 78,834 $ $ - $ - $ - $ $ - $ $ $ - $ - $ $ 78,834
Transfer to Trust $ 21,000 $ $ - $ $ $ - $ - $ - $ $ - $ - $ - $ 21,000
Indirect Costs $ 129,324 $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 129,324
Payback of Prior Deficit $ - $ -
Capital $ 111,001 $ $ - 5 S 5 S - $ - S - S - S - S - $ 100,000
TOTAL EXPENSES $ 951,675 $ 310,792 $ 264,792 $ 202,792 $ 191,792 $ 164,292 $ 164,292 S 149,292 $ 199,292 $ 283,792 $ 321,792 $ 417,742 $ 3,622,337
SURPLUS/(DEFICIT) $ (263,154) $ 357,002 $ 146,929 $ 82,453 $ (92,876) $ (134,976) $ (129,810) $ 106,143 S 408,943 $ 235,724 $ 87,383 $ (10,595) $ 793,165
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
REVENUES: JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS
Season Passes $ 12,$09 $ 4,265 $ 21804 $ 1,400 $ - $ 837 $ - $ 232,137 $ 536,818 $ 391,732 $ 203,120 $ 43,526 $ 1,429,188
Green Fees $ 517,604 $ 467,628 $ 230,979 $ 177,019 $ 48,946 $ 14,212 $ 18,260 $ 18,260 $ 36,520 $ 54,780 $ 109,560 $ 219,121 $ 1,909,890
Can Fees $ 177,593 $ 172,590 $ 95,417 $ 75,055 $ 27,979 $ 8,772 $ 4,222 $ 1,037 $ 10,397 $ 29.504 $ 46,494 $ 76,500 $ 725,560
Driving Range $ 34,446 $ 33,341 $ 19,063 $ 11,930 $ 4,413 S 2,494 $ 2,010 $ 2,001 $ 2,001 $ 13,500 $ 15,000 $ 18,000 $ 158,177
Pro Shop Revenues $ 57,301 $ 47,806 $ 30,197 $ 17,917 $ 11,946 $ 9,368 $ 10,000 $ 2,000 $ 20,000 $ 25,000 $ 30,000 $ 45,101 $ 306,536
Restaurant Rent $ 5,010 $ 5,000 5 5,000 $ $,000 $ 2,SD0 5 2,500 $ $ $ 2,500 $ 5,000 $ 5,000 $ 5,000 $ 42,500
Solar Array $ 22,000 $ $ - $ - $ - $ - $ $ $ $ $ - $ - $ 22,000
Miscellaneous $ - $ $ 5,505 $ 626 $ 9,3 $ $ $ - $ - $ - 5 - $ - $ 6,223
Gift Certificates $ (6,1441 $ (3,991) $ 62 $ (11890) $ 3,110 $ 24,371 S $ - $ - $ $ - $ - S 15,518 ,
Credit Book $ 2,418 $ 7,409 $ 4,830 $ 2,097 $ 2,705 5 (1,355) $ - S - 5 - $ - S - S $ 18,104
TOTAL REVENUES $ 822,726 $ 731,047 $ 393.856 $ 289,145 $ 101,693 $ 61,24D $ 34,482 $ 255,435 $ 608,235 $ 519,516 $ 409,175 $ 407,147 $ 4,600,074
EXPENSES:
Wages $ 114,221 $ 144,677 $ 126,333 $ 124,986 $ 111,215 $ 132,768 $ 98,000 $ 74,000 $ 100,000 $ 109,000 $ 141,000 $ 230,468 $ 1,506,663
Operating Expenses $ 77,366 $ 106,519 $ 75,158 $ 62,150 $ 49,377 $ 95,878 $ 33,500 $ 42,500 $ 66,500 $ 100,000 $ 105,000 $ 111,482 $ 945,430
Pro Shop Purchases $ S 30,180 $ 12.014 $ 6,592 S 4.269 $ 336 $ - $ - $ - $ 42,000 $ 52,000 $ 52,000 $ 199,392
Life Insurance $ 46 $ 46 $ 47 $ 46 $ 46 5 49 $ - $ - $ - $ - S - $ - $ 281
Unemployment $ - $ - $ - $ - $ - $ $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ - $ - $ 36,000
Health Insurance $ 1$,273 $ 18,773 $ 18,272 $ 1%270 $ 18,275 $ 2,835 $ 23,792 $ 23,792 $ 23,792 $ 23,792 $ 23,792 $ 23,792 $ 237,450
Medicare $ - $ - $ 6,362 $ - $ $ - $ $ - $ - $ - $ - $ - $ 6,362
Compensated Absences S 1193 $ $ $ S S - $ - $ - $ - $ - $ - 5 - $ 1,193
Workers Compensation $ 61354 $ - $ - $ - $ $ - $ - S 5 5 - 5 - $ $ 6,354
Retirement/Pension $ 261,300 $ $ $ $ $ - $ - $ $ - $ - $ - $ $ 251,300
Encumbrances $ 520 $ $ $ $ $ 5 $ S S S 5 $ 520
Liability&Property Insurance $ 70,512 $ $ - $ - $ $ $ - $ $ $ $ - $ - $ 70,512
Transfer to Trust $ S 21,000 $ $ $ $ $ - $ $ $ - $ - $ $ 21,000
Indirect Costs $ $ 129,324 $ - $ $ - $ - $ $ $ $ - $ - $ $ 129,324
Payback of Prior Deficit $ $ - $ - $ $ $ $ -
Capital $ - $ - $ - $ $ 86,780 $ - $ - $ - $ - $ - $ - $ - $ 86,780
TOTALEXPENSES $ 599,785 $ 450,510 $ 238,187 $ 232,044 $ 269,962 $ 231,861 $ 164,292 $ 149,292 $ 199,292 $ 283,792 $ 321,792 $ 417,742 $ 3,498,561
SURPLUS/(DEFICIT) $ 282,941 $ 280,529 $ 155,6159 $ 57,102 $ (368,269) S (170,622) $ (129,810) $ 106,143 $ 408,943 $ 235,724 $ 87,383 $ (10,595) $ 1,101.513
i
GOLF DEPARTMENT-DRAFT FY 2023 BUDGET -2+
EXPENDED EXPENDED EXPENDED EXPENDED BUDGETED REQUESTED FY22/FY23
FY2018 FY2019 FY2020 FY2021 _ FY2022 FY2023 DIFFERENCE
_AGES WAGES _
Full-time Maintenance $ 563,501 $ 573,351 $ 588,859 $578,912.82 Full-time Wages _ $857,151.00 $ 9_44,802.00 $ 87,651 10.23% _
Part-time Maintenance $ 240,563 $ 280,357 $ 221,794 $266,414.68 Part-time W les $554,757.00 $ 582,500.00 $ 27,743 _ 5.00% .
Full-time Administrative $ 238,714 $ 245,278 $ 253962 $264,596.17 Overtime• $ 50,000.00-$ 52,500.00 $ 2,500 5.00%
Part-time Administrative _ _ $ 223,655 $ 206,468 $ 161,572 $225,930.09 Lon evi $ 16,560.00 $ 15_197.00 1$ (1,36 -823%_
Overtime $ 49,044 $ 44,033 $ 41,237 $ 59,763.88 Contractual Obligations $ 39,529.00 $ _ - _ j$ 39,529 -100.00%
Longevity •• _$ 15,902 $ 16,525 $ 17,299 $ 19,236.16• $ - •$ _ _ $ - _
Contractual Obligations $ - $ - $ - $ 22,351.99 $ _- $ - _ j$ _ I
SUBTOTAL $ 1,380 $ 1,366,012 $ 1,284,724 $1,437 !,206_ •• $ 1,517,997•$1,594,999.00 $ 77,002 5.079Z-
GENERALEXPENSES GENERALEXPENSES _
Clothing-Maintenance $ 9,085_$ _10,357 $ _8,766 $ 7,780 Oil/Grease $ 3,000.00 $ 3,200.00 $ _200.00 6.67%
Clothing-Administrative $ 1,657 $ - $ $ 1,500 Diesel Fuel $ 10,000.00_b_ 10,500.00. $ SOD.DO 5.00% _
OillGrease-Maintenance $ 2,142•$ 4,104 $ 2,628 $ 1,555 Heating _ $ 14,000.00 $ 14,000.00_ _ $ -J 0.009/0
Diesel Fuel $ 12,033_$ _14,759 $ 12,493 $ 8,268•Gasoline $ 8,500.00 $ 9,000.00 •• $ 500.00 5.88%
Heating-Maintenance $ 2,992 $ 2,909:$ 2,440 $ 2,419 Electricity $ 46,000.00 $ 48,760.00 $ 2,760.00 _ 6.00%Per Town Hall
Heating-Clubhouse $ 11,264 $_ 11,933 $ 9,048 $ 9,689•Electric' I 'anon Pum • $ 22,000.00•$ 23,320.00 $ 1,320.00 6.00%Per Town Hall _
Gasoline-Maintenance __•$ 11,796 $ 12,245 $ 10,112 $ 5,793 R&M Equipment _ $ 80,000.00 .$ 88,000.00 $ 8,000.00 10.00%
Electricity-Maintenance $ 6,481 $ 5,291 --f-4 905 $ 5,186 R&M Irrigation $ 35.666.60,$ 37,000.00 2,000.00
Electric' lubhouse $ 36,459_$_ 38,191 $ 31,131 $ 32,493 ProffessionaUTechnical _ $ 4,500.00 $ 4,500.00 $ 0.00% _
Electricity-Irrigation _ $ 21,434 $ 20,661 $ 19,152 $ 23,086 OSHA Training •• $ 2,500.00 $ 2,500.00 $ - 0.00%
Electricity-Driving Rerge •$ 3,824_$_ 3.669 $ 3,439 $ 2,943 Phones _ $ 1,600.00 $ 1,600.00 $ - 0.00%
R&M Equipment _$ 90,095 $ 80,149• $ 71,672 $ 73,507•Alarm $ 2,200.00 $ 2,200.00 $$ - 0.00%
R&M 1mgation _ _$ 39,280 $ 31.904.1$ 19,388 $ 42,7_28 Office Supplies $ 9,500.00 $ 9,500.00 $ - 0.00%_
Professional/rechnical $ 3,352 $ 3,842 $ 5,083 $ 6,066 ScoreCards_ $ 4,000.00.$ 5,000.00_ •�$ 1,_000.00 _25.00% _
Phone-Maintenance _$ 668_$ 628.$ 630 $ _628 Maintenance Supplies $ 12,000.00 $ 12,000.00 $ - 0.00%
Phone-Clubhouse $ 980 $ 912 $ 911 $ 910 Range Supplies_ _ ._!$ 13,000.60,$ 1 000.00 $ - 0.00%
Alarm-Maintenance _$_ 1,084_$ 1,454 $ 9631$ _963 Computer Supplies $ 8,000.00 $ 8,000.00• $ 0.00% _
Alarm-Clubhouse $ 5.746 $ 5,367 $ 672 $ 1,267.Custodial Supplies $ 20,000.00 $ 22,000.00 $$ 2,00 %
Office Supplies-Admin. $ 9,116 $ 8,705 $ 10,087 $ 9,885 Rubbish Removal/Sanitation__•$ 26,000.00•$ 28,080.00_ __•$ 2,080.00 8.00%8%increase from Nau_set Disppsa_I,per Town Hall
Score Cards _$ 3,220 $ 3,859 $ 1,610 $ 351B Seed&Sod _$ 25,000.00 $ 29.000.00 $ 4,000.00 16.00% _
upp
Maintenance Slies $ 10,582 $ 12,206 $ 7,696 $ 16,694.Tee&Green $ 12,000.00•$ 12,000.00 _•$ - 0.00%
Range Supplies $ 7,646.$ 9,362_$ 6,292•$ 6,303 Landscaping $ 5,000.00 $ 5,000.00_ $ - 0.00%
Computer_Services $ 6,676 $ 6IB60_$ 7,648_$ 6,681Topsoil&Sand $ 30,000.00 $ 31,500.00 $ 1,500.00 5.00%
Office S lias-Maint. •$ 375. $ 210_$ 693 $ 162 Fertilizer _$ 80,000.00 $ 96,000.00_ $ 16,000.00 20.00% _
Custodial SgRplies/Services $ 10,899 $ 19,320 $ 17,164_$ 27,685•Furigicida $120,000.00 $ 126,000.00 $ 6,000.00 5.00% .
Rubbish Removal/Sanit. •$ 19,896 $ 23,613_$ 19,778_$ 2�0.1"ecuddes _$ 15,000.00_$ 16,000.00 $ 1,000.00 6.67% €
Seed&Sod $ 24,061 $ 12,388_$ 17,618 $ 19,889:Misc.Wetting Agents/Lime $ 55,000.00 $ 58,000.00_ _$ 3,000.00 5.45% _-_-
Tee 8 Green $ 4,70B $ 11,269 $ 2,292 $ 6,416 Cart Lease $111,000.00_$ 111,000.00_ _$ 0.00%
Landscaping $ 3,633 $ 4,407•$ 907•$ 315 Clubhouse Fum./Repair $ 35,060.00 $ 35000.00 $ _ - 0.00% _ -
ToI-11&Sand $ 57,659 $ 27,427 $ 25,064 $ 30,078 Credit Card Expense $ 57,000.00 $ 70,000.00 $ 13,000.00 22.81%
Fertilizer $ III $ 77,784 $ 65,762 $ 72,840 Environmental Monitoring _$ 3,000.00 $ 3,000.00_ $ - _0.00%
FU4,13-ts $ 94,907 $ _99,220_$ 21,640 $ 113,501 Safety ClothirLq Allowance $ 9.000.00 $ 9,000.00 •$ - 0.00%
Insecticides $ 10,347•$ 14,857 $ 2,580•$ 14,420 Mileage-Maintenance $ 450.00 $ 450.00 $
Soil Amendments $ 43,865 $ 51,894 $ 62,709 $ 49,663 Meetings/rravel $ 2,500.00 $ 2,500.00 $ - 0.00%
Riding Cart Lease $ 119,986 $ 119,986•$ 118,271 $ 111,000 Dues and Subscriptions $ 4,100.00 $ 4,100.00_ $ - 0.00%
Clbhse Fumish/Repair $ 56,343 $ _31,015-$_ 30,979 $ 55,325 Clothing Allomnce-Admin $ 4,000.00 $ 4,000.00 •$ 0.00%
Credit Card Expense $ 46,461 $ 48,924 $ 56.231 $ 77,069 AdvertisirglPromotions $ 50,000.00 $ 50,000.00 _$ _ - 1 0.00% _.
In State Travel-Mainl. $ - $ _ 677 $ 702 $ .CVEC Administrative Fees •$ - $ 4,688.00_ _$ 4,688.00• 100.00% -
Meetirgs/Travel-Maint. $ 1,404 $ 1,125_•$ 252 $ _ •$_ - $ __- $ .
Meetirigs/Travel-Admin_ $ _ 537 $ 316 $ 124_$ - $ - $ _ - - _$
Dues Subscripls-Maint. $ _2,525 $ 740 $ 205 $ 1,295 .$_ - $ __$ .
Dues Subscripts-Admin. $ 2,518 $ 2,270_•$ 2,270 $ 2,270 $ - $ $ _
Adverbs/Markt/Promo .$ 31,374 $ 22,554 $ 19,554 $ 23,646 _ $ - $ $ -
OSHA Training $ - .$ - $ - $ -
Environmental Monitoring $ 971 $ $ $
TOTAL OPERATING EXP. $ 917,958 $ 857,361 $ 701,565 $ 903,558 •$ 939,850 $ 1,009,398 $ 69,548.00 7.40%
PRO SHOP PURCHASES _ $ 189,018
t
FRINGE BENEFITS � _ _ OTHER EXPENSES
Life Insurance $ 531 Transfer to Trust_ $ 21,000.0_0 $ 21,000.00 $ 0.00%
Unemployment _ $ - _Pro Shop Purchases $230,000.00 $ 230,000.00 $ - 0.00%
Health Insurance _ $ 225,288 Capital $100,000.00 $ 100,000.00 $ - 0.00%
Medicare Tax _ _ _ $ 18,212_ Indirect Costs $129,324.00 $ 200,000.00. $ 70,67_ 6 54.65% _
Rebrement/Pension $ 240,553 Life Insurance $ 632.00 $ 696.00 $ 64, 10.13%
TOTAL FRINGE BENEFITS V _ ._ $ 484,583 Unemployment $ 54,000.00 $ 54.000-00 $ 0%
_ Health Insurance $285,504.00 $ 298,917.00• _•$ 13,413 4.70%
CAPITAL _$ 45,547_ Medicare .$ 21,793.00 $ 20,982.DO $ (8 72%
WORKERS COMPENSATION _$ 11,439 Compensated Absences $ 15,000.00 $ 15,000.001 •$ 0.00%
PROPERTY INSURANCE _ $ 71,827 Workers Compensation $ 16,000.00 $ 16,4BO.00 $ 480 3.00%
OPEB $ 17,277 General Liability Insurance $ 78,834.00 $ 81,199.00 $ 2,365 3.00%
CONTRACTUAL OBLIGATIONS $ 19,856 Retirement/Pension Exp. $251,300.00 $ 238,554.00 $ (12,746) -5.07%
COMPENSATED ABSENCES $ SUBTOTAL $ 1,201 $1,276,828.00 $ 73,441 6.10%
INDIRECT COSTS $ 114,967
EXPENSE BUDGET TOTAL $ 1,838,217 $ 2,143,237 $2,286,226.00 $ 142,989 6.67%
TOT.WAGE b -BUDGET 661 234 5 3.114 1.225 00 1 219,991 6.01%
ANNUAL REPORT TOPICS
• New Captains Management Team (Director of Golf, Course Superintendent)
• Men's & Women's Golf Associations (?% Increase)
• Friends of the Captains
Freemans Grill
• Membership Enrollment (10% increase)
• Most Rounds played since ?
• FY21 Budget Report ( + $1.46 M)
• National Golf Foundation (NGF) Study Completion
• Solar Projects ($ Revenue & + Green Impact)
Report of the Golf Commission/the Golf Department-2020
This past year is one that no one will soon—or ever—forget. COVID-19 dominated the headlines and our
lives. Everyone in the Town of Brewster's Golf Department and on the Golf Commission extends our
sympathy to those who were affected by this once-in-a-century pandemic.
Yet as we look back,we realize that it wasn't all bad.The community came together in so many ways,
showing unexpected kindness and understanding as we learned to navigate an ever-changing social
landscape.With regulations regarding social distancing, use of face coverings, business operations,and
gathering size in constant flux,the staff, members and guests, at The Captains all experienced a level of
anxiety and confusion. But as the days turned into weeks, and the weeks into months, respect and
patience were shown by all.
As concerns about the pandemic continued, people considered outdoor activities to be safer than
indoor endeavors,a viewpoint that was confirmed by the CDC.According to the Outdoor Industry
Association, participation in activities such as hiking and walking was up 8.4%. In a story posted in
December on GolfWeek.com,the increase in golf nationwide was even more dramatic: up nearly 12%
according to the National Golf Foundation.This surge in interest in golf certainly played out at The
Captains.
Despite being closed for seven weeks, and with regulations requiring an extended gap between tee
times, more rounds were played at The Captains in 2020 than in any of the previous 10 years.
All segments of revenue saw an increase in 2020. Both resident and non-resident memberships
increased.With people looking for a safe after-work activity,twilight play for both members and guests
was up significantly.
With so many rounds,one might expect the condition of the courses to have suffered.Yet throughout
the season,the feedback from visitors and members alike indicated that the opposite was true,as the
superior condition of the courses was mentioned over and over.
Working in unusual conditions—wearing face coverings and maintaining social distancing—the grounds
crew's performance was simply unsurpassed throughout 2020.As many people continued to escape
urban areas in the fall,second homeowners and visitors made the autumn especially busy.When our
new superintendent,Colin Walsh, came on board in September, he dove into the position,working with
the crew to ensure that courses remained in pristine condition through the remainder of the golfing
season.
As the season drew to a close, Director of Operations Mark O'Brien announced his retirement.
In the more than 20 years that Mark served as the director of golf, he oversaw dramatic improvements
to The Captains, most notably the addition of the second 18-hole course in 1999. During Mark's tenure,
with help of long-time staff and the support of the Golf Commission,The Captains grew not only in size
but in reputation,as what was a locally known 18-hole course evolved into an operation of regional
renown. In 2020,The Captains was recognized as one of the top five courses in the state by the
Massachusetts Office of Travel &Tourism.
Jay Packett,who has worked at The Captains for more than 20 years, most recently as the Assistant
Operations/Pro Shop Manager,was promoted to Director of Operations shortly after the new year.The
Golf Department and Golf Commission extends its deepest gratitude to Mark for his years of service,
and a hearty congratulations to Jay for his well-earned promotion.
Also of note in 2020 was the complete renovation of the dining room at Freemans Grill,the onsite
restaurant and event venue at The Captains.Sean Sullivan,the owner of Freemans Grill, and his team
have done great things since leasing the space in 2018, elevating the overall experience for members
and visitors. Open to both golfers and the public,the newly remodeled dining room is absolutely
stunning and has been receiving rave reviews for the food as well as the outstanding service which goes
along with it.
When the original 18 holes at The Captains opened in 1985, recognition for the superior golf experience
offered by the course began almost immediately,with the earliest accolade coming within the first year
of operation,when Golf Digest proclaimed The Captains"the best new public course."The courses have
also been honored many times with a Gold award for the best golf on the Lower Cape by the readers of
Cape Cod Life.
With the addition of the second course in 1999, (which is when the courses were designated as Port and
Starboard and each of the holes named for a Brewster sea captain), came the ability to host larger
groups such as:
• A significant number of Massachusetts state qualifying events and competitions
• Charity and corporate events each year, many benefitting local non-profit organizations
• New England Intercollegiate Golf Association,which has played The Captains each year since
2000(with exception of 2020 due to COVID-19)
• Cleveland Tour,a mini-tour, in September of 2005 and 2006(took over for the New England Pro
Tour that had played in 2004)
• North American Golf Tour in September of 2008 (mini-tour event)
• Home course for the boy's and girl's Nauset High School golf teams
• Participating in initiatives created by the PGA of America such as PGA Jr. League
Despite doubling the number of holes of golf, ongoing overall improvements,and a vigorous
maintenance program,The Captains has never found it necessary to request funds from the town.Since
1985,the courses have added more than$5M dollars to the town's General Fund.
With the retirement of the courses'debt service in February of 2020 and increased play,the financial
outlook of The Captains has never been stronger. In addition to revenue generated from memberships
and daily-fee players,the pro shop, widely regarded as one of the finest on Cape Cod, add to The
Captains' robust balance sheet.
The retirement of the debt service has also allowed The Captains to take on larger, long-term endeavors.
In 2020, a fleet of new golf carts was leased.The installation of solar canopies in the parking lot of the
driving range is currently underway; construction of solar canopies in the main parking lot will begin in
the first half of 2021.These two solar projects are an important part of the Town's commitment to
continuing to reduce greenhouse gas emissions by implementing new green energy projects and reflect
The Captains'willingness to support such efforts. A similar development is the on-going work The
Captains is doing in support of Brewster's plan to significantly reduce the amount of nitrogen flowing
into Pleasant Bay.
Thirty-six holes of golf in a challenging layout in immaculate condition, a full-service restaurant and pro
shop, expert management and an experienced, approachable staff,and an active and engaged Golf
Commission are what elevate the golfing experience at The Captains, and make the courses such an
asset to the Town of Brewster.
Respectfully submitted,
Jay Packett, Director of Operations
Brewster Golf Commission:
Anne O'Connell,Chair
Andrea Johnson,Vice-Chair
Carl Blanchard
John Kissida
Wyn Morton
Jeff Odell
David Valcourt
Below are some statistics for the period January 1,2020 through December 31,2020:
Annual Fee Passholders:
Resident Passholders 763
Charter Non-Resident Passholders 4
Non-Resident Passholders 381
Junior Passholders 27
Total Passholders 1,175
Rounds Played:
Annual Fee Passholders 48,648
Daily Fee Players 36,110
Total Rounds Played 84,758
Below is a recap of The Captains Golf Course Financial performance for FY 2020:
Revenues:
Annual Fee Passes $1,294,995
Daily Green Fees 1,529,818
Cart Rentals 539,831
Driving Range 111,337
Pro Shop Sales 208,548
Restaurant Rent 28.202
Total Revenues $3,712,731
Expenses:
Wages $1,284,724
Fringe Benefits 513,203
Operating Expenses 783,957
Pro Shop Purchases 163.795
Total Expenses $2,745,679
Gross Profit $ 967,052
Capital Improvements $ 88,708
Debt Service Interest $ 31,838
Debt Service Principal $ 770,000
Operating Profit $ 76,506
DRAFT
Rate Increase Rationale
Significant increases in key components of golf department budget including electricity,credit card fees
and many products essential to the maintenance of the course itself(fuel,fertilizers, lubricants).
High fixed expenses that are subject to inflation that is increasing more rapidly than revenues;this
dynamic appears to be particularly acute with infrastructure and increasing capital costs. (NGF Report)
To ensure that we have sufficient funds to invest in capital projects that have been deferred for far too
long including major expenditures for new maintenance facility and replacement of irrigation system.
NGF estimate of$5.9 million over 5 years commencing in FY22.
To start building up a reserve balance that ultimately will equal approximately 20%of our total budget
as per MA DOR recommendation.
One size does not fit all and a flat percentage increase across the board does not accomplish one of our
key goals which is to try to relieve pressure on the demand for'prime'tee times;generally defined as
the hours from 6am-9am during the period 6/15-9/15.
A wider cost gap between the early(unlimited play)and time restricted categories is anticipated to
result in more members moving to a time restricted category providing less competition for the early
tee times. We have heard repeatedly from our members that they are willing to pay more for early
morning play.
Memberships had been relatively flat for 5 year period 2016-2020. In 2018 rounds played declined 4.8%
followed by a modest increase in 2019 of 1.6%. Market data did not support anything but modest(or
no)member cost increase.
Tee Time Allocation Formula
Recommendation provides for a minimum which has never limited the actual number of rounds played
by members
In 2021, members played X%of the total rounds although the tee time allocation formula
provided for a minimum of 38.5%
In 10 years prior,members played an average of 51.2%of total rounds even though the tee time
allocation formula provided for a minimum amount that ranged from 31.2%-32.1%
All members pay a membership fee which provides them access to the golf course. The higher the
membership fee,the greater the access.
Cart fees are optional and at the discretion of the member. Why should a member who never takes a
cart get greater access because another member always takes a cart?
One key to enhancing revenue at Captains GC is to increase the inventory of tee times that can be sold
to the public at a premium price. (NGF Report)
ADDITIONAL POINTS FOR MEMBERSHIP COMMUNICATION
Commission/Captains'Management actions to improve AFP access
• Froze Non-Resident new memberships to limit growth
• Increased fees during high demand/prime early tee time access.
• Increased window for AFP access to unused DFP tee times from 8pm to 6PM(?)day prior
• Added.5 Chelsea points for twilight&back-9 rounds
• Continuing to research opportunities to establish improved tee time accountability and
significantly reduce no-shows.
Special Town Meeting in Nov.2021 approved$567K for much needed capital expenditures
• $232K equipment replacements(Rough&Triplex mowers)
• Sink hole repair; restaurant HVAC; pavilion/pro shop carpeting;windows&doors for clubhouse;
kitchen equipment; rental clubs/push carts;new range balls;tree work/grinding;pump house
protection
Annual Town Meeting in May, 2022 expected to including study regarding replacement of
maintenance facilities
Continue to refine and develop strategic 5-10 Year Fiscal plan in coordination with Town Finance Team
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TOWN OF BREWSTER
Brewster,Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of December 14,2021
Commissioners Present:Anne O'Connell(Chair),Andrea Johnson(Vice-Chair),Rob David,John
Kissida,Wyn Morton,Jeff Odell,and David Valcourt
Others Present:Jay Packett,Director of Operations,Colin Walsh,Golf Course Superintendent,Rob
Harris (CCMGA),Donna Potts(9-Hole Women's Assn), Sarah Robinson(18-Hole Women's Assn),
Peggy McElroy(President of The Friends of The Captains)and Bill Meehan (Finance Committee
Liaison).
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting
may be viewed at: httP:Hvideo.brewster-ma.gov/CablecastPublicSite/show/5764?channel=l
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Superintendent's Report:
• Colin Walsh reported ten of the crew has finished base-line OSHA training;the seasonal crew
will be encouraged to take the training in the spring.Port greens have been aerified, Starboard
will be done tomorrow. Discussion followed regarding the health of the greens. Sod will be put
down this week. Work has been done on the forward tee on#6. Equipment maintenance is
underway. Tree work continues. Discussion followed.
Director's report:
• Kudos to Colin Walsh for getting the OSHA program in place.
• Budget looks good. Beginning January 1 there will be a 25 percent increase in the electric rates.
There are unexpected administrative charges associated with the solar project. November was
down compared to last year. The calendar year is ahead over last year. Discussion followed
regarding the upcoming season, current play and projections. An informational email will be
sent to the membership regarding this year.
o Pavilion Roof—There was water damage in October which will be repaired and covered
mostly by insurance. Currently the pavilion is unusable.
o Update on Capital Projects--the HVAC system in the restaurant and hallway: Rise
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Engineering will be reporting on updating the airflow in the system. The furnaces in the
ceiling,the kitchen and the hallway will be addressed at the Spring Town Meeting.
Replacement of doors and windows will be addressed at Spring Town Meeting and will
be started in the late fall of 2022.
o Colin Walsh has been securing information on tree work and grinding as well as on
miscellaneous maintenance equipment. Sink hole repair—the superintendent of the
DPW has reached out to engineers to determine the needed repairs.
o The lease for the restaurant has not yet been signed,but when it is the matter of kitchen
equipment will be addressed: the plan is for the company installing the new equipment
to remove the old equipment rather than keeping it as surplus.
o The pumphouse protection project will be reviewed.
o Carpeting—Jay Packett is researching whether the new carpet will be covered by the
insurance claim regarding the water damage from the leaking roof.
o Steve Knowles and Pat Connolly are looking into rental clubs and pushcart costs.
o Several quotes for driving range balls have been received indicating a required amount
o be spent in order to secure a lower price for range balls.
o Rob David questioned the roof repair. Discussion followed.
o USGA Senior Amateur Qualifying Tournament—Jay Packett reported receiving an
email regarding Mass Golf and the USGA holding the US Senior Amateur Qualifier at
The Captains. The tournament proper will be held at Kittansett in Marion from August
27 to September 1. The window for the qualifier is from July 12 to August 9;two dates
are needed, one for the qualifier and a rain date. He recommends Monday,July 18,and
Monday,August 8. Discussion followed.
o A motion was made by Jeff Odell, seconded by Andrea Johnson,to approve holding the
US Senior Amateur Qualifier with the final date selections at the discretion of the
director of golf. Discussion followed. The event will be held on the non-member
course. Motion passed unanimously.
o The Cape Cod Women's Golf League has requested an event to be held on Thursday
October 6. Jay Packett recommends holding this event as requested.
o A motion was made by Andrea Johnson, seconded by Jeff Odell,to hold the Cape Cod
Women's Golf League event on Thursday,October 6. Motion passed unanimously.
o Captains always has a team in the Mass Golf Fall Cup which requires selection of two
dates to be put on the calendar; Jay Packett recommends putting Thursday September 22
on the calendar as the first choice and Thursday, September 8 as the second choice for
The Captains team.
o A motion was made by Wyn Morton, seconded by Andrea Johnson,to approve adding
Thursday September 22 and Thursday September 8 to the calendar, one of which will be
chosen for the Mass Golf Fall Cup. Motion passed unanimously.
Discuss and possible vote on recommendations related to 2022 golf season including Charter Non-
Resident rate and tee time allocation formula:
• Jay Packett recommends increasing the fee for Charter Non-Resident members from$1,520 to
$1,735 which is a 14 per cent increase and in line with the increases seen for the other categories.
A motion was made by John Kissida,seconded by Andrea Johnson,to increase the Charter Non-
Resident member fee from$1520 to$1735. Motion passed 6-1.
Anne O'Connell would like to come up with a consensus recommendation regarding the tee time
allocation proposal for the 2022 golf season and indicated the inclusion of cart fees was
suggested.The other discussion point regarding capital is using an average or an estimate for the
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actual year;Anne O'Connell feels using an average is appropriate. A member suggested going
back to the original formula which was to not use capital at all. Discussion followed. Anne
O'Connell proposed that the commission recommend a minimum tee time allocation formula
where the numerator is membership fees and the denominator is the operating budget plus the
five-year average capital amount projected from the current year going forward. Discussion
followed.
A motion was made by Jeff Odell, seconded by John Kissida,that the recommendation made by
Anne O'Connell be the formula recommended:the total budget and capital be the 5-year forward
average and the numerator be annual fees only not to include cart fees. Motion passed 6-1.
Discussion followed.
Questions and Comments from Associations and Liaisons
• Peggy McElroy reported the clock is in place. Repairs will made on the benches at the driving
range. The by-laws,membership and marketing have been reviewed. There are 4 final entries in
the logo contest,voting ends December 19. Discussion followed regarding repair of the benches.
Review and approve minutes:
• November 9,2021 -Donna Kalinick's name is misspelled in 3 places. A motion was made by
Andrea Johnson, seconded by Wyn Morton to approve the minutes of November 9,2021 as
corrected. Motion passed unanimously.
November 23,2021 —Anne O'Connell commented the meeting adjourned at 5:10 p.m. Amotion
was made by Andrea Johnson, seconded by Dave Valcourt to approve the minutes of November
23,2021 as corrected. Motion passed unanimously.
John Kissida asked when the position of administrative assistant will be filled. Jay Packett said
interviews will take place after January 1. John Kissida also asked if the hydration stations are
available and in place for spring installation. Jay Packett replied the Port 10 station and the one
behind Starboard lwill be installed when the ground allows.
Future agenda items and meetings:
• There will be no meeting on December 28,2021
• January 11, 2022.
FY 23 budget.
Regular business meeting.
January 25,2022
Specific detail-oriented discussions.
• A motion to adjourn was made by John Kissida,seconded by Wyn Morton,to adjourn the
meeting.Motion passed unanimously. The meeting was adjourned at 6:00 pm.
Respectfully submitted,
Dorothy Vesperman
Department Assistant
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