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HomeMy Public PortalAbout12 December 9, 2020 Executive EXECUTIVE COMMITTEE MEETING AGENDA TIME: 9:00 a.m. DATE: Wednesday, December 9, 2020 Pursuant to Governor Newsom’s Executive Order N-29-20, (March 18, 2020), the meeting will only be conducted via video conferencing and by telephone.  COMMITTEE MEMBERS  Ben J. Benoit, City of Wildomar – Chair Jan Harnik, City of Palm Desert – Vice Chair V. Manuel Perez, County of Riverside, District 4 – Second Vice Chair Chuck Washington, County of Riverside, District 3 – Past Chair Lloyd White, City of Beaumont Brian Berkson, City of Jurupa Valley Lisa Middleton, City of Palm Springs Michael S. Naggar, City of Temecula Kevin Jeffries, County of Riverside, District 1 Karen Spiegel, County of Riverside, District 2 Jeff Hewitt, County of Riverside, District 5  AREAS OF RESPONSIBILITY  Reviews and makes final decisions on personnel issues and office operational matters. RIVERSIDE COUNTY TRANSPORTATION COMMISSION EXECUTIVE COMMITTEE MEETING AGENDA 9:00 A.M. WEDNESDAY, DECEMBER 9, 2020 Pursuant to Governor Newsom’s Executive Order N-29-20, (March 18, 2020), the meeting will only be conducted via video conferencing and by telephone. Please follow the instructions below to join the meeting remotely. INSTRUCTIONS FOR ELECTRONIC PARTICIPATION Join Zoom Meeting https://rctc.zoom.us/j/83302090225 One tap mobile +16699006833,,83302090225# US Meeting ID: 833 0209 0225 For members of the public wishing to submit comment in connection with the Executive Committee Meeting please email written comments to the Clerk of the Board at lmobley@rctc.org prior to December 8, 2020 at 5:00 p.m. and your comments will be made part of the official record of the proceedings. Members of the public may also make public comments through their telephone or Zoom connection when recognized by the Chair. In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting on the Commission’s website, www.rctc.org. In compliance with the Americans with Disabilities Act, Government Code Section 54954.2, Executive Order N-29-20, and the Federal Transit Administration Title VI, please contact the Clerk of the Board at (951) 787-7141 if special assistance is needed to participate in a Committee meeting, including accessibility and translation services. Assistance is provided free of charge. Notification of at least 48 hours prior to the meeting time will assist staff in assuring reasonable arrangements can be made to provide assistance at the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE Executive Committee Meeting Agenda December 9, 2020 Page 2 3. PUBLIC COMMENTS - Under the Brown Act, the Board should not take action on or discuss matters raised during public comment portion of the agenda which are not listed on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. Each individual speaker is limited to speak three (3) continuous minutes or less. 4. ADDITIONS/REVISIONS – The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda. 5. APPROVAL OF THE MINUTES – NOVEMBER 12, 2020 SPECIAL MEETING 6. CLOSED SESSION – EXECUTIVE DIRECTOR 6A. Public Employee Performance Evaluation Title: Executive Director 6B. Conference with Labor Negotiators Pursuant to Section 54957.6 Agency Representative: Chair or Designee Employee: Executive Director 7. EXECUTIVE DIRECTOR – EMPLOYMENT CONTRACT Overview This item is for the Committee to discuss and take possible action on amendment to Executive Director’s employment contract. 8. ADJOURNMENT RIVERSIDE COUNTY TRANSPORTATION COMMISSION MINUTES SPECIAL EXECUTIVE COMMITTEE MEETING THURSDAY, NOVEMBER 12, 2020 1. CALL TO ORDER The meeting of the Executive Committee was called to order by Chair Ben J. Benoit at 9:30 a.m. via Zoom Meeting ID: 867 6134 4945. Pursuant to Governor Newsom’s Executive Order N-29-20, (March 18, 2020), the meeting was conducted via video conferencing and by telephone. ROLL CALL Commissioners Present Commissioners Absent Ben J. Benoit Chuck Washington Brian Berkson Jan Harnik Jeff Hewitt Kevin Jeffries Lisa Middleton Michael Naggar V. Manuel Perez Karen Spiegel Lloyd White 2. PLEDGE OF ALLEGIANCE Commissioner Perez led the Pledge of Allegiance. 3. PUBLIC COMMENTS There were no public comments. 4. ADDITIONS/REVISIONS There were no additions or revisions. 5. APPROVAL OF THE MINUTES – OCTOBER 14 SPECIAL MEETING AND OCTOBER 14, 2020 Executive Committee Special Meeting Minutes November 12, 2020 Page 2 M/S/C (Naggar/Berkson) to approve the minutes of October 14, 2020 and October 14, 2020 Special Meeting as submitted. 6. FISCAL YEAR 2020/21 ORGANIZATION AND CLASSIFICATION RECOMMENDATIONS RELATED TO THE IMPLEMENTATION AND MANAGEMENT SERVICES AGREEMENT BETWEEN RIVERSIDE COUNTY TRANSPORTATION COMMISSION AND WESTERN RIVERSIDE COUNTY REGIONAL CONSERVATION AUTHORITY Pamela Velez, Human Resources Administrator, provided a report. Anne Mayer, Executive Director, noted the salary range table and the budget adjustment are the only items that need approval of the full Commission. She stated the new organizational chart incorporates positions created due to the appointment of RCTC as the managing agency of the Western Riverside Regional Conservation Authority. Ms. Mayer announced Mark Lancaster, acting Capital Project Manager, has accepted a job with the County which has left RCTC with a vacancy and therefore the Executive Commission may be asked to fund a Capitol Projects Manager position in the future. Commissioner Harnik asked for clarification regarding Mark Lancaster’s position. Ms. Mayer provided clarification that Mr. Lancaster’s official title was Right of Way Manager but was serving as the acting Capital Projects Manager. M/S/C (Naggar/Perez) to: 1) Approve the FY 2020/21 Organizational Chart; 2) Approve the revised FY 2020/21 Salary Ranges Schedule; 3) Approve the addition of Regional Conservation Deputy Executive Director on range 67 ($14,441 - $19,495); 4) Approve the addition of Reserve Management/Monitoring Manager on range 53 ($10,263 - $13,855); 5) Approve the addition of two Senior Management Analysts - Management/Monitoring on range 43 ($8,041 - $10,855); 6) Approve the addition of Technical Information Program Manager on range 45 ($8,443 - $11,398); 7) Approve the addition of Senior Management Analyst - GIS/IT Database on range 43 ($8,041 - $10,855); 8) Approve the addition of three Senior Management Analysts - Right of Way on range 43 ($8,041 - $10,855); 9) Approve the addition of Senior Management Analyst - Public Affairs on range 43 ($8,041 - $10,855); 10) Approve the addition of Senior Management Analyst - Legislative Affairs on range 43 (8,041 - $10,855); 11) Approve the addition of Deputy Director of Financial Administration on range 57 ($11,315 - $15,275); Executive Committee Special Meeting Minutes November 12, 2020 Page 2 12) Approve the addition of Procurement Analyst on range 36 ($6,777 - $9,149); 13) Approve the addition of Financial Administration Manager on range 53 ($10,263 - $13,855); 14) Approve the addition of Accounting Supervisor - Regional Conservation on range 44 ($8,237 - $11,120); 15) Approve the addition of Accountant - Regional Conservation on range 33 ($6,300 - $8,505); 16) Approve the addition of Accounting Technician - Regional Conservation on range 25 ($5,183 - $6,997); 17) Approve the addition of Deputy Clerk of the Board on range 32 ($6,147 - $8,298); 18) Approve the addition of Administrative Assistant on range 17 ($4,264 - $5,757); and 19) Approve and forward to the Commission budget adjustments of $1.7 million and $1.54 million to increase FY 2020/21 budgeted expenditures and revenues, respectively, related to salaries and benefits necessary to implement the Agreement. 7. ADJOURNMENT There being no other items to be considered, the Executive Committee meeting adjourned at 9:42 a.m. Respectfully submitted, Lisa Mobley Clerk of the Board RIVERSIDE COUNTY TRANSPORTATION COMMISSION EXECUTIVE COMMITTEE ROLL CALL DECEMBER 9, 2020 Present Absent County of Riverside, District I X  County of Riverside, District II X  County of Riverside, District III X  County of Riverside, District IV X  County of Riverside, District V X  City of Beaumont X  City of Jurupa Valley X  City of Palm Desert X  City of Palm Springs X  City of Temecula  X City of Wildomar X  From:Tara Byerly To:Tara Byerly Cc:Anne Mayer; John Standiford; Lisa Mobley Subject:RCTC: December Executive Committee Meeting Agenda - December 9, 2020 Date:Thursday, December 3, 2020 3:41:57 PM Attachments:image001.png image006.jpg image007.jpg image008.jpg image009.jpg Good afternoon Executive Committee Members, The December Agenda for the Executive Committee Meeting scheduled for Wednesday, December 9, 2020 @ 9:00 a.m. is available. Two things to note: As we are in transition to new elected officials being sworn in, we will have two vacancies on the Executive Committee for December. Therefore, please respond if you will be attending so that we can ensure a quorum. Additionally, you can expect to receive supplemental closed session information that will be emailed to you from the Executive Director. https://www.rctc.org/wp-content/uploads/2020/12/Executive-Committee-agenda-12.09.20.pdf Pursuant to Governor Newsom’s Executive Order N-29-20, (March 18, 2020), the meeting will only be conducted via video conferencing and by telephone. Please follow the instructions below to join the meeting remotely. For any questions regarding the Zoom meeting or to schedule a test run, please contact Lisa Mobley at lmobley@rctc.org or 951-288-2680. Join Zoom Meeting https://rctc.zoom.us/j/83302090225 Meeting ID: 833 0209 0225 One tap mobile +16699006833,,83302090225# US Please let me know if there are any questions. Thank you. Respectfully, Tara Byerly Deputy Clerk of the Board Riverside County Transportation Commission 951.787.7141 W |951.787.7906 F 4080 Lemon St. 3rd Fl.| P.O. Box 12008 Riverside, CA 92502 rctc.org