HomeMy Public PortalAboutPRR 14-1159RECORDS REQUEST (the "Request ")
Date of Request: 7/28/2014
Requestor's Request ID#: 760
REQUESTEE: Custodian of Records Town of Gulfstream
REQUESTOR: Denise DeMartini
REQUESTOR'S CONTACT INFORMATION: E -Mail: records @commerce- group.com
Fax: 954- 360 -0807; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442
REQUEST: Provide copies of all letters, memos and E -Mails to the Town of Gulfstream
which were sent by Martin O'Boyle, Commerce Group, Inc. or any other entity
known to be associated with Martin O'Boyle or alleged to be associated with
Martin O'Boyle by the Town of Gulfstream and /or its attorney's from January 1, 2013
through the date of this Request.
ADDITIONAL INFORMATION REGARDING REQUEST:
THIS REQUEST IS MADE PURSUANT TO PUBLIC RECORDS ACT,
CHAPTER 119 OF THE FLORIDA STATUTES AND IS ALSO REQUESTED UNDER THE
COMMON LAW RIGHT TO KNOW, THE COMMON LAW RIGHT OF ACCESS; AND
ANY STATUTORY RIGHT TO KNOW (INCLUDING, WITHOUT LIMITATION, ANY
STATUTORY RIGHT OF ACCESS, AS APPLICABLE). THIS REQUEST IS ALSO MADE
PURSUANT TO THE RIGHTS OF THE REQUESTOR PROVIDED IN THE FLORIDA
CONSTITUTION.
IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED IN ELECTRONIC
FORM. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS
RECORDS REQUEST BE FULFILLED ON 11 X 17 PAPER. NOTE: IN ALL CASES (UNLESS
IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN
ACCORDANCE WITH Section 119.07(4) (a) (2)
ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E -MAIL DELIVERY.
PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC
RECORDS REQUEST IN ADVANCE.
It will be required that the Requestor approve of any costs, asserted by the Agency (as defined in
Florida Statute, Chapter 119.01 (Definitions)), in advance of any costs imposed to the Requestor by
the Agency.
I:P/NPRIFRR
0422.13 FORM
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA +3
Delivered via e-mail
August 5, 2014
Denise De Martini [mailto:ddemartini @commerce- group.com]
Re: GS# 1159
1. Why you are charging $39.23
2. Advise as to why the 15 minutes is not 30 minutes
3. The basis for your 5 hour calculation
4. How you will approach this task. It seems (based upon the above), that efficiency is not
in the equation.
In addition, can you offer any suggestions on how the estimated cost may be reduced? As an
example, if we changed the date from January 1, 2012 to January 1, 2013, how would that effect
the above 4 items?
Dear Denise De Martini [mailto:ddemartini(a, ,commerce- erouo.coml,
This letter is in response to the public records you have requested in your email request dated
August 1, 2014. Please be advised that the Town of Gulf Stream is not required to provide
information or advice from our records. Please refer to the previously attached correspondence
on July 31, 2014.
Sincerely,
Town Clerk
Custodian of the Records
qUIED
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
July 31, 2014
Denise DeMartini [mail to: records @commerce- group.com]
Re: GS #1159 (PRR 760)
(Provide copies of all letters, memos and E -Mails to the Town of Gulfstream which were sent by
Martin O'Boyle, Commerce Group, Inc. or any other entity known to be associated with Martin
O'Boyle or alleged to be associated with Martin O'Boyle by the Town of Girl/stream and /or its
attorney's from January 1, 2013 through the date of this Request.
Dear Denise DeMartini [mail to: records @commerce - group.com],
The Town of Gulf Stream received your public records request on July 29, 2014. If your request
was received in writing, then the first page of that request is attached to this cover letter. If your
request was verbal, then the description of your public records request is set forth in the italics
above.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 5 hours of administrative support at $39.23 per hour, the labor cost of the personnel providing
the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed
your deposit, the Town will provide you with an initial production of responsive records and an
estimate for the production of any additional responsive records. If the costs of production are
less than the deposit, the Town will provide you with the responsive records and a refund. If you
would like to narrow the scope of your request, for example, by identifying a particular
document type or date range, the Town may be able to provide these records at a lower cost.
Please clarify who the other entities you are referring to may be, so that we may efficiently
produce the responsive documents you are requesting.
(5 hours @ 39.23 = 196.15) - (.25 hour @ 39.23= 9.81) = Deposit Due: $186.34 in cash or
check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk