HomeMy Public PortalAboutPRR 14-1160RECORDS REQUEST (the "Request")
Date of Request: 7(2812014
Requestor's Request ID#: 761
REQUESTEE: Custodian of Records Town of Gulfstream
REQUESTOR: Citizens for Open Government, LLC
REQUESTOR'S CONTACT INFORMATION: E -Mail: records @commerce- group.com
Fax: 954 -360 -0807; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442
REQUEST:
Provide a copy of all Records Requests from Jan 1, 2014 through the date of
this Request (the "Requests "). Please also provide all Responses to each and
every Records Request (written or verbal) wherein there is an estimate for time
(to fulfill the Records Request) and an estimate of duplication costs.
ADDITIONAL INFORMATION REGARDING REQUEST:
THIS REQUEST IS MADE PURSUANT TO PUBLIC RECORDS ACT,
CHAPTER 119 OF THE FLORIDA STATUTES AND IS ALSO REQUESTED UNDER THE
COMMON LAW RIGHT TO KNOW, THE COMMON LAW RIGHT OF ACCESS; AND
ANY STATUTORY RIGHT TO KNOW (INCLUDING, WITHOUT LIMITATION, ANY
STATUTORY RIGHT OF ACCESS, AS APPLICABLE). THIS REQUEST IS ALSO MADE
PURSUANT TO THE RIGHTS OF THE REQUESTOR PROVIDED IN THE FLORIDA
CONSTITUTION.
IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED IN ELECTRONIC
FORM. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS
RECORDS REQUEST BE FULFILLED ON 11 X 17 PAPER. NOTE: IN ALL CASES (UNLESS
IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN
ACCORDANCE WITH Section 119.07(4) (a) (2)
ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E -MAIL DELIVERY.
PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC
RECORDS REQUEST IN ADVANCE.
It will be required that the Requestor approve of any costs, asserted by the Agency (as defined in
Florida Statute, Chapter 119.01 (Definitions)), in advance of any costs imposed to the Requestor by
the Agency.
I:P/NPR/FRR
04.22.13 FORM
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
August 5, 2014
Citizens for Open Government, LLC [mail to: records @commerce - group.com]
Re: GS #1160
Provide a copy of all Records Requests from Jan 1, 2014 through the date of this Request (the
"Requests'). Please also provide all Responses to each and every Records Request (written or
verbal) wherein there is an estimate for time (to fulfill the Records Request) and an estimate of
duplication costs.
Dear Citizens for Open Government, LLC [mail to: records @commerce - group.com],
The Town of Gulf Stream received your public records request on July 29, 2014. If your request
was received in writing, then the first page of that request is attached to this cover letter. If your
request was verbal, then the description of your public records request is set forth in the italics
above. In future correspondence, please refer to this public records request by the above
referenced number.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 3 hours of administrative support at $39.23 per hour, the labor cost of the personnel providing
the service, per Fla. Stat. § I I9.07(4)(d). If the costs of producing these documents will exceed
your deposit, the Town will provide you with an initial production of responsive records and an
estimate for the production of any additional responsive records. If the costs of production are
less than the deposit, the Town will provide you with the responsive records and a refund. If you
would like to narrow the scope of your request, for example, by identifying a particular
document type or date range, the Town may be able to provide these records at a lower cost.
Please clarify who the other entities you are referring to may be, so that we may efficiently
produce the responsive documents you are requesting.
(3 hours @ 39.23 = 117.69) - (.25 hour @ 39.23= 9.81) = Deposit Due: $107.88 in cash or
check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk