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Home My Public Portal About01 January 13, 2021 Executive EXECUTIVE COMMITTEE MEETING AGENDA TIME: 9:00 a.m. DATE: Wednesday, January 13, 2021 Pursuant to Governor Newsom’s Executive Order N-29-20, (March 18, 2020), the meeting will only be conducted via video conferencing and by telephone.  COMMITTEE MEMBERS  Jan Harnik, City of Palm Desert – Chair V. Manuel Perez, County of Riverside, District 4– Vice Chair Bob Magee, City of Lake Elsinore – Second Vice Chair Ben J. Benoit, City of Wildomar – Past Chair Lloyd White, City of Beaumont Brian Berkson, City of Jurupa Valley Lisa Middleton, City of Palm Springs Vacant, City of Temecula Kevin Jeffries, County of Riverside, District 1 Karen Spiegel, County of Riverside, District 2 Chuck Washington, County of Riverside, District 3 Jeff Hewitt, County of Riverside, District 5  AREAS OF RESPONSIBILITY  Reviews and makes final decisions on personnel issues and office operational matters. RIVERSIDE COUNTY TRANSPORTATION COMMISSION EXECUTIVE COMMITTEE MEETING AGENDA 9:00 A.M. WEDNESDAY, JANUARY 13, 2021 Pursuant to Governor Newsom’s Executive Order N-29-20, (March 18, 2020), the meeting will only be conducted via video conferencing and by telephone. Please follow the instructions below to join the meeting remotely. INSTRUCTIONS FOR ELECTRONIC PARTICIPATION Join Zoom Meeting https://rctc.zoom.us/j/81202460435 Meeting ID: 812 0246 0435 One tap mobile +16699006833,,81202460435# US For members of the public wishing to submit comment in connection with the Executive Committee Meeting please email written comments to the Clerk of the Board at lmobley@rctc.org prior to January 12, 2021 at 5:00 p.m. and your comments will be made part of the official record of the proceedings. Members of the public may also make public comments through their telephone or Zoom connection when recognized by the Chair. In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting on the Commission’s website, www.rctc.org. In compliance with the Americans with Disabilities Act, Government Code Section 54954.2, Executive Order N-29-20, and the Federal Transit Administration Title VI, please contact the Clerk of the Board at (951) 787-7141 if special assistance is needed to participate in a Committee meeting, including accessibility and translation services. Assistance is provided free of charge. Notification of at least 48 hours prior to the meeting time will assist staff in assuring reasonable arrangements can be made to provide assistance at the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE Executive Committee Meeting Agenda January 13, 2021 Page 2 3. PUBLIC COMMENTS - Under the Brown Act, the Board should not take action on or discuss matters raised during public comment portion of the agenda which are not listed on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. Each individual speaker is limited to speak three (3) continuous minutes or less. 4. ADDITIONS/REVISIONS – The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda. 5. APPROVAL OF THE MINUTES – DECEMBER 9, 2020 6. CAPITAL PROJECT MANAGER POSITION BACKFILL Overview This item is for the Committee to approve backfilling a vacant and unfunded Capital Project Manager position. 7. ADJOURNMENT AGENDA ITEM 5 MINUTES RIVERSIDE COUNTY TRANSPORTATION COMMISSION MINUTES EXECUTIVE COMMITTEE MEETING WEDNESDAY, DECEMBER 9, 2020 1. CALL TO ORDER The meeting of the Executive Committee was called to order by Chair Ben J. Benoit at 9:00 a.m. via Zoom Meeting ID: 833 0209 0225. Pursuant to Governor Newsom’s Executive Order N-29-20, (March 18, 2020), the meeting was conducted via video conferencing and by telephone. ROLL CALL Commissioners Present Commissioners Absent Ben J. Benoit Mike Naggar Brian Berkson Jan Harnik Jeff Hewitt Kevin Jeffries Lisa Middleton Chuck Washington V. Manuel Perez Karen Spiegel Lloyd White 2. PLEDGE OF ALLEGIANCE Chair Benoit invited the Executive Committee to participate in a flag salute. 3. PUBLIC COMMENTS There were no public comments. 4. ADDITIONS/REVISIONS There were no additions or revisions. Executive Committee Meeting Minutes December 9, 2020 Page 2 5. APPROVAL OF THE MINUTES – NOVEMBER 12 SPECIAL MEETING M/S/C (Spiegel/Berkson) to approve the minutes of November 12, 2020 as submitted with a correction made to the time the meeting was convened and adjourned. At this time, the Executive Committee went into closed session. 6. CLOSED SESSION – EXECUTIVE DIRECTOR 6A. Public Employee Performance Evaluation Title: Executive Director 6B. Conference with Labor Negotiators Pursuant to Section 54957.6 Agency Representative: Chair or Designee Employee: Executive Director 7. EXECUTIVE DIRECTOR – EMPLOYMENT CONTRACT M/S/C (Harnik/Middleton) to approve an amended Executive Director Employment Contract. No: Jeffries 8. ADJOURNMENT There being no other items to be considered, the Executive Committee meeting adjourned at 9:34 a.m. Respectfully submitted, Lisa Mobley Clerk of the Board AGENDA ITEM 6 Agenda Item 6 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: January 13, 2021 TO: Executive Committee FROM: Pamela Velez, Human Resources Administrator THROUGH: Anne Mayer, Executive Director SUBJECT: Capital Project Manager Position Backfill STAFF RECOMMENDATION: This item is for the Committee to approve backfilling a vacant and unfunded Capital Project Manager position. BACKGROUND INFORMATION: The FY 2020/21 budget approved by the Commission in June 2020 did not include funding for four vacant positions. The positions included the Planning and Programming Director, IT Administrator and two Capital Project Managers. Staff recommended to leave these positions unfunded due to uncertainty related to COVID 19 impacts to revenue. In October 2020, the Executive Committee approved filling the Planning and Programming Director position and the Commission approved the associated budget adjustment. The three other positions remain unfunded. Over the past several years, recruitment for the Capital Project Manager positions has been challenging, resulting in vacancies for an extended period of time. The significant infrastructure investments being made in the Southern California region in both the private and public sectors has impacted the candidate pool. As a result, RCTC’s former Right of Way Manager, who is a Registered Civil Engineer, was reassigned to serve as the Project Manager for several high priority projects including the 71/91 Connector and Mid County Parkway. In late 2020, that RCTC employee was hired by the County of Riverside as the Director of Transportation. The departure of that employee has left a void that cannot be filled by reassignment of existing staff. DISCUSSION: Staff recommends that one of the two Capital Project Manager positions be filled as soon as possible. Key projects are in progress and schedule commitments must be met. It is expected that a recruitment could take several months due to the current limited candidate pool in the engineering profession. FISCAL IMPACT: If the backfill is approved, no additional funding or budget adjustments for FY 2020/21 will be needed. The gap between the former employee’s departure and the hiring of a new employee will result in sufficient savings. Agenda Item 6 Financial Information In Fiscal Year Budget: Yes Year: FY 2020/21 Amount: $63,200 Source of Funds: 2009 Measure A and federal, state, and other local revenues Budget Adjustment: No GL/Project Accounting No.: 623999 60001 00000 0000 262 31 60001 623999 61XXX 00000 0000 262 31 61XXX Fiscal Procedures Approved: Date: 01/05/2021 Attachments: FY 2020/21 Current Organization Chart Executive DirectorExecutive Director Executive Director Deputy Executive DirectorDeputy Executive Director Deputy Executive Director Chief Financial OfficerChief Financial Officer Chief Financial Officer Planning & Programming Director Planning & Programming Director External Affairs DirectorExternal Affairs DirectorMultimodal Services Director Multimodal Services Director Project Delivery DirectorProject Delivery Director Toll Program DirectorToll Program Director Deputy Director Finance Deputy Director Finance Deputy Director Finance Procurement Manager Procurement Manager Procurement Manager Sr Admin AssistantSr Admin Assistant (2 FTE) Sr Admin Assistant (2 FTE) Sr Procurement Analyst Sr Procurement Analyst Sr Procurement Analyst Acctg SupervisorAcctg Supervisor Acctg Supervisor AccountantAccountant Accountant Sr Financial AnalystSr Financial Analyst Sr Financial Analyst Financial AnalystFinancial Analyst Financial Analyst Acctg TechnicianAcctg Technician Acctg Technician Sr Office AssistantSr Office Assistant Sr Office Assistant Board ofBoard of Commissioners Board of Commissioners LegalLegal Counsel Legal Counsel Planning & Programming Manager Planning & Programming Manager Planning & Programming Manager Sr Management Analyst Sr Management Analyst (2 FTE) Sr Management Analyst (2 FTE) HR AdministratorHR Administrator HR Administrator IT Administrator*IT Administrator* IT Administrator* Facilities Administrator Facilities Administrator Facilities Administrator Rail ManagerRail Manager Rail Manager Sr Management Analyst Sr Management Analyst Sr Management Analyst Transit ManagerTransit Manager Transit Manager Capital Project Manager Capital Project Manager (4 FTE)* Capital Project Manager (4 FTE)* Sr Management Analyst Sr Management Analyst (4 FTE) Sr Management Analyst (4 FTE) Right of Way Manager Right of Way Manager Right of Way Manager Public Affairs Manager Public Affairs Manager Public Affairs Manager Legislative Affairs Manager Legislative Affairs Manager Legislative Affairs Manager Sr Management Analyst Sr Management Analyst Sr Management Analyst Commuter/Motorist Assistance Manager Commuter/Motorist Assistance Manager Commuter/Motorist Assistance Manager Sr Management Analyst Sr Management Analyst Sr Management Analyst Deputy Clerk of the Board Deputy Clerk of the Board Deputy Clerk of the Board Records TechnicianRecords Technician Records Technician Capital Project Manager Capital Project Manager Capital Project Manager Toll Project ManagerToll Project Manager Toll Project Manager Toll Ops ManagerToll Ops Manager Toll Ops Manager Toll Technology Manager Toll Technology Manager Toll Technology Manager Sr Management Analyst Sr Management Analyst (2 FTE) Sr Management Analyst (2 FTE) FY20-21 Current Administrative Services Manager/Clerk of the Board Administrative Services Manager/Clerk of the Board Administrative Services Manager/Clerk of the Board Acctg TechnicianAcctg Technician Acctg Technician Deputy Clerk of the Board Deputy Clerk of the Board Deputy Clerk of the Board AccountantAccountant Accountant Acctg TechnicianAcctg Technician Acctg Technician Regional Conservation Deputy Executive Director Regional Conservation Deputy Executive Director Reserve Mgmnt/ Monitoring Manager Reserve Mgmnt/ Monitoring Manager Reserve Mgmnt/ Monitoring Manager Technical Info Program Manager Technical Info Program Manager Technical Info Program Manager Sr. Management Analyst Sr. Management Analyst Sr. Management Analyst Management Analyst Management Analyst Management Analyst Deputy Director ofDeputy Director of Financial Administration Deputy Director of Financial Administration Financial Administration Manager Financial Administration Manager Financial Administration Manager ProcurementProcurement Analyst Procurement Analyst Admin AssistantAdmin Assistant Admin Assistant Acctg SupervisorAcctg Supervisor Acctg Supervisor Sr Management Analyst Sr Management Analyst Sr Management Analyst Sr Management Analyst Sr Management Analyst Sr Management Analyst Sr Management Analyst (2 FTE) Sr Management Analyst (2 FTE) Sr Management Analyst (2 FTE) *Vacant and unfunded (1 FTE IT Administrator, 2 FTE Capital Projects Manager) Acctg Assistant Acctg Assistant (2 FTE) Acctg Assistant (2 FTE) Notes: (1) Deputy Executive Director serving as RCTC’s Civil Rights Officer (2) Deputy Director of Financial Administration serving as Disadvantaged Business Enterprise Liaison Officer (DBELO) and reporting directly to Executive Director in that capacity. From: Tara Byerly To: Tara Byerly Cc: Lisa Mobley Bcc: Subject: RCTC: January Executive Committee Meeting Agen a - January 13, 2021 Date: Wednesday, January 6, 2021 4:40:00 PM Attachments: image001.pnq Good afternoon Executive Committee Members, The January Agenda for the Executive Committee Meeting scheduled for Wednesday, January 13, 2021 @ 9:00 a.m. is available. Please respond if you will be attending so that we can ensure a quorum. https://www.rctc.org/wp-content/uploads/2021/01/January-Executive-Committee-Agenda.pdf Pursuant to Governor Newsom's Executive Order N-29-20, (March 18, 2020), the meeting will only be conducted via video conferencing and by telephone. Please follow the instructions below to join the meeting remotely. For any questions regarding the Zoom meeting or to schedule a test run, please contact Lisa Mobley at ImoblevPrctc.org or 951-288-2680. Join Zoom Meeting httDs://rctc.zoom.us/j/81202460435 Meeting ID: 812 0246 0435 One tap mobile +16699006833„81202460435# US Please let me know if you have any questions. Thank you. Respectfully, Tara Byerly Deputy Clerk of the Board Riverside County Transportation Commission 951.787.7141 W 1951.787.7906 F 4080 Lemon St. 3rd FI.1 P.O. Box 12008 Riverside, CA 92502 rctc.org f in RIVERSIDE COUNTY TRANSPORTATION COMMISSION EXECUTIVE COMMITTEE ROLL CALL JANUARY 13, 2021 Present Absent County of Riverside, District I  X County of Riverside, District II X  County of Riverside, District III X  County of Riverside, District IV X  County of Riverside, District V X  City of Beaumont X  City of Jurupa Valley X  City of Palm Desert X  City of Palm Springs X  City of Temecula  X City of Wildomar X 