HomeMy Public PortalAboutPRR 14-1065�� 1 0 6 5
T O W N O F G U L F S T R E A M
P A L M B E A C H C O U N T Y , F L O R I D A
D e l i v e r e d v i a e - m a i l
J u n e 2 7 , 2 0 1 4
S t o p d i r t y g o v e r n m e n t , L L C [ M a i l t o : r e c o r d s @ c o m m e r c e - g r o u p . c o m ]
R e : P R R 6 1 6
P r o v i d e c o p i e s o f a l l c o m m u n i c a t i o n s ( i n c l u d i n g , w i t h o u t l i m i t a t i o n , t e l e p h o n e c a l l s a n d
t e x t m e s s a g e s ) w h i c h t o o k p l a c e o n M a r c h 3 t h r o u g h M a r c h 4 , 2 0 1 4 .
D e a r S t o p d i r t y g o v e r n m e n t , L L C [ M a i l t o : r e c o r d s @ c o m m e r c e - g r o u p . c o m ] ,
T h e T o w n o f G u l f S t r e a m h a s r e c e i v e d y o u r p u b l i c r e c o r d r e q u e s t d a t e d J u n e 2 5 , 2 0 1 4 , a n d i s
r e p r o d u c e d o n t h e f o l l o w i n g p a g e s .
T h i s l e t t e r r e q u e s t s c l a r i f i c a t i o n o f " P r o v i d e c o p i e s o f a l l c o m m u n i c a t i o n s " o f y o u r r e q u e s t
b e f o r e d e t e r m i n i n g w h e t h e r t o p r o v i d e y o u w i t h a n e s t i m a t e f o r t h e e x t e n s i v e u s e o f i n f o r m a t i o n
t e c h n o l o g y r e s o u r c e s o r e x t e n s i v e c l e r i c a l o r s u p e r v i s o r y a s s i s t a n c e a s d e s c r i b e d i n F l a . S t a t . �
1 1 9 . 0 7 ( 4 ) ( d ) . P l e a s e c l a r i f y w h o ' s c o m m u n i c a t i o n s y o u a r e r e f e r r i n g t o . T h i s r e q u e s t f o r
c l a r i f i c a t i o n i s d o n e a s a c o u r t e s y t o y o u t o e n s u r e t h e T o w n i s a b l e t o a c c u r a t e l y a n d p r o m p t l y
p r o v i d e y o u w i t h e i t h e r a n e s t i m a t e , i f n e c e s s a r y , o r p r o d u c t i o n o f t h e p u b l i c r e c o r d s y o u s e e k .
P l e a s e c l a r i f y t h e a b o v e r e q u e s t a s i n d i c a t e d a n d t h e T o w n o f G u l f S t r e a m w i l l p r o c e e d w i t h
f u l f i l l i n g y o u r r e q u e s t , o r p r o v i d i n g y o u a n e s t i m a t e o f t h e c o s t o f p r o d u c t i o n b a s e d o n y o u r
c l a r i f i c a t i o n .
S i n c e r e l y ,
T o w n C l e r k
C u s t o d i a n o f t h e R e c o r d s
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
December 17, 2014
Stopdirtygovcmment, LLC [mail to: records @commerce- group.com]
Re: GS #1063 (614), #1064 (615), #1065 (616), #1067 (618)
Please provide copies of all appointment calendars from any party who is a Commissioner in the
Town of Gulf Stream; a member ofthe Police Department; the Town Manager or any otherparties
employed by Gulf Stream for the Calendar Year 2014.
Please provide copies ofall timesheets from any party who is a Commissioner in the Town of Gulf
Stream; a member of the Police Department; the Town Manager or any other parties employed by
Gulf Stream for the Calendar Year 2014.
Provide copies of all communications (including, without limitation, telephone calls and text
messages) which took place on March 3 through March 4, 2014. (6127114 expressed he wanted
everyone)
Provide the time sheets for March 3, 2014 and March 4, 2014 which would show all Police Officers
on duty on either or both of those days.
Dear Stopdirtygovemment, LLC [mail to: records(a),commerce- group.coml,
The Town of Gulf Stream received your public records requests on June 25, 2014. You should be
able to view your original request at the following links:
http: / /www2. gulf- stream. org /WebLinkS /0 /doc /16772/Pagel .asnx.
httv:/ /www2.gulf- stream.org(WebLink8 /0 /doc /16771 /Pagel .aspx,
htip://www2.gulf-stream.org/WebLink8/0/doc/l 6770/Pagel .asnx,
and http:/ /www2.gulf- stream.org/WebLinkS /0 /doc /16768/Pagel.asl2x. If your request was verbal,
then the description of your public records request is set forth in the italics above. In future
correspondence, please refer to this public records request by the above referenced numbers.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents for that you have requested, the Town of Gulf Stream estimates the
need for 19.75 hours of administrative support at $36.39 per hour, the labor cost of the personnel
providing the service, per Fla. Stat. § I I9.07(4)(d). If the costs of producing these documents
will exceed your deposit, the Town will provide you with an initial production of responsive
records and an estimate for the production of any additional responsive records. If the costs of
production are less than the deposit, the Town will provide you with the responsive records and a
refund. If you would like to narrow the scope of your request, for example, by identifying a
particular document type or date range, the Town may be able to provide these records at a lower
cost.
(19.75 hours @ 36.39 = 718.70) - (.25 hour @ 36.39= 9.10) = Deposit Due: $709.60 in cash or
check.
Should you not want all the requests, please find the attached worksheet for each individual
request.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk
PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET
Public Records Request Dated:
Requestor:
Public Records Requested:
Employee providing estimate:
6/25/2014
Stopdirtygovernment, LLC
Provide copies of all communications (including, without limitation,
telephone calls and text messages) which took place on March 3
through March 4, 2014. (6/27/14 expressed he wanted everyone)
Kelly Avery Date: 12/17/2014
Description of activity: (what you did to determine this estimate)
Looked through paper and digital files to find responsive documents.
Time spent reviewing documents:
Estimated Time to produce records:
Hourly rate of pay (incl. benefits):
Estimated Labor Charge:
Estimated cost of copies:
Cost of tapes /CD's /flash drives
Total estimate to produce records:
15 minutes
630 minutes
$ 36.39 (PD $34.07 /ADMIN $36.39)
382.10
$ 382.10