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HomeMy Public PortalAbout04 - April 12, 2023 RCMCITY OF OPA-LOCKA "The city of bright opportunities" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING April 12, 2023 7:00 P.M. 1. CALL TO ORDER: Mayor Taylor called the meeting to order at 7:05 p.m. on Wednesday, April 12, 2023 at the City Commission Chamber, 780 Fisherman Street, 3rd Floor, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Vice Mayor Natasha L. Ervin, Commissioner Joseph L. Kelley and Mayor John H. Taylor Jr. Commissioner Veronica J. Williams arrived at 7:20 p.m. Also in attendance were: Assistant City Manager Sha'mecca Lawson, City Attorney Burnadette Norris -Weeks and City Clerk Joanna Flores. City Clerk Flores stated for the record that Commissioner Bass would not be in attendance due to an illness. 3. INVOCATION: The Invocation was led by Commissioner Kelley. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. AWARDS/PROCLAMATIONS/ACKNOWLEDGMENTS: Police Chief Scott Israel presented a Commendation to Mr. Danny Lopez for assisting the Opa-locka Police Department with crucial information that led to the apprehension of a suspect wanted for attempted murder and possession of a firearm by a convicted felon. Police Chief Israel presented a Commendation to the Opa-locka Police Department Dispatchers and Communication Specialists in honor of National Public Safety Telecommunications Week. Mayor Taylor thanked Mr. Danny Lopez for his dedication to the City of Opa-locka and he also said that the City Commission honors the Opa-locka Police Department Regular Commission Meeting Minutes — April 12, 2023 1 Dispatchers for a job well done, echoing the statement made by Police Chief Israel that they are the lifeline to the Police Department. 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): City Clerk Flores informed the Commission that Commissioner Bass had requested to defer Agenda Item 13-2 to the April 26th Regular Commission Meeting. Commissioner Kelley requested to have Agenda Item 13-1 and 13-4 pulled from the Consent Agenda for discussion. It was moved by Commissioner Kelley, seconded by Vice Mayor Ervin, to approve the Consent Agenda. There being no further discussion, the motion to approve the Consent Agenda passed by a 3-0 vote. Vice Mayor Ervin Yes Commissioner Kelley Yes Commissioner Williams Not Present Commissioner Bass Not Present Mayor Taylor Yes 7. APPROVAL OF AGENDA: Mayor Taylor stated that he thought there was a request to include Add-on Items on the Agenda. City Clerk Flores confirmed that there was a request to include an Add-on Item on the Agenda, but four -fifths of the vote is needed to amend the agenda and only 3 Commission Members were present. It was moved by Commissioner Kelley, seconded by Vice Mayor Ervin, to approve the Agenda. There being no discussion, the motion to approve the Agenda passed by a 3-0 vote. Commissioner Kelley Yes Commissioner Williams Not Present Commissioner Bass Not Present Vice Mayor Ervin Yes Mayor Taylor Yes Regular Commission Meeting Minutes — April 12, 2023 2 8. APPROVAL OF MINUTES: Workshop - February 27, 2023 It was moved by Commissioner Kelley, seconded by Vice Mayor Ervin to approve the minutes from the Workshop on February 27, 2023. There being no discussion, the motion to approve the minutes passed by a 3-0 vote. Commissioner Williams Not Present Commissioner Bass Not Present Vice Mayor Ervin Yes Commissioner Kelley Yes Mayor Taylor Yes Regular Commission Meeting - March 22, 2023 It was moved by Commissioner Kelley, seconded by Vice Mayor Ervin to approve the minutes from the Regular Commission Meeting on March 22, 2023. There being no discussion, the motion to approve the minutes passed by a 3-0 vote. Commissioner Bass Not Present Vice Mayor Ervin Yes Commissioner Kelley Yes Commissioner Williams Not Present Mayor Taylor Yes Special Commission Meeting - March 30, 2023 It was moved by Commissioner Kelley, seconded by Vice Mayor Ervin to approve the minutes from the Special Commission Meeting on March 30, 2023. There being no discussion, the motion to approve the minutes passed by a 5-0 vote. Vice Mayor Ervin Yes Commissioner Kelley Yes Commissioner Williams Not Present Commissioner Bass Not Present Mayor Taylor Yes 9. DISTRICT ONE / DISTRICT TWO - COUNTY COMMISSIONER REPORT: There were none. 10. PUBLIC PRESENTATIONS: Regular Commission Meeting Minutes — April 12, 2023 3 There were none. 11. CITIZENS' FORUM: (Opportunity for discussion of any concerns — please limit to 3 minutes) City Clerk Joanna Flores announced the protocol for public participation at City Commission meetings and informed the Commission that former Commissioner Chris Davis had registered to address the Commission virtually Mayor Taylor opened the Citizens' Forum. Former Commissioner Chris Davis addressed the Commission virtually and stated that he was speaking in support of the Agenda Item regarding participatory budgeting. He stated that if it was adopted, the legislation may be the exact tool that the City needs to shift civic participation and increase transparency regarding public expenditures. Adding that he believes that the ordinance would help strengthen the relationship between government and its people while also creating a sustainable long-term process in which the community can engage and be directly involved as decision makers in the social and economic revitalization of the City. Acknowledging that it would be the first time something like it is done in the region, he said that it would send a strong message that the current City Administration is thinking outside of the box and seeking solutions from the community. He went on to share his opinion that the $500,000 is a mere drop in the bucket considering the $50 million budget threshold and $17 million in City reserves, adding that he believes it is enough to achieve projects that are tangible and much needed, adding to the long-term success of the initiative. Pointing out that the Financial Emergency Board asked when the City was going to do more for the Residents, he stated that they can start by putting them in the seat by directly involving them in the budget process, which he thinks is the right thing to do since Opa-locka Residents pay one of the highest tax rates in the State of Florida. He concluded by reminding the Commission that taxation cannot be exclusive of representation. There being no additional members of the public to address the Commission, Mayor Taylor closed the Citizen's Forum. 12. ACTION ITEMS (items from consent agenda pull list): City Clerk Flores noted that Commissioner Williams had arrived and was present. Mayor Taylor asked if there was a motion to reconsider the approval of the Agenda, to include the Add-on Item for Historic City Hall. Regular Commission Meeting Minutes — April 12, 2023 4 It was moved by Vice Mayor Ervin, seconded by Commissioner Kelley to reconsider the approval of the Agenda. There being no discussion, the motion to reconsider the approval of the Agenda passed by a 4-0 vote. Commissioner Kelley Yes Commissioner Williams Yes Commissioner Bass Not Present Vice Mayor Ervin Yes Mayor Taylor Yes Mayor Taylor asked City Clerk Flores to read Add-on Item 14-1 into the record. 1. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, ACCEPTING THE PROPOSAL OF DIAMANTI CONSTRUCTION & DEVELOPMENT, INC. FOR THE REHABILITATION OF HISTORIC CITY HALL, PURSUANT TO RFP NO. 23-0215100 AND FURTHER AUTHORIZING THE INTERIM CITY MANAGER TO ENTER INTO AN AGREEMENT WITH DIAMANTI CONSTRUCTION & DEVELOPMENT, INC., IN AN AMOUNT NOT TO EXCEED ONE MILLION, FOUR HUNDRED FIFTY-TWO THOUSAND, THREE HUNDRED THIRTY DOLLARS ($1,452,330.00); PROVIDING FOR ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Interim City Manager The above resolution was read into the record by City Clerk Flores. It was moved by Commissioner Williams, seconded by Vice Mayor Ervin to add Item 14-1 to the Agenda. There being no discussion, the motion passed by a 4-0 vote. Commissioner Williams Yes Commissioner Bass Not Present Vice Mayor Ervin Yes Commissioner Kelley Yes Mayor Taylor Yes It was moved by Commissioner Williams, seconded by Vice Mayor Ervin to approve the Agenda as amended. There being no discussion, the Agenda was approved by a 4-0 vote. Commissioner Bass Not Present Vice Mayor Ervin Yes Commissioner Kelley Yes Commissioner Williams Yes Mayor Taylor Yes Regular Commission Meeting Minutes — April 12, 2023 5 1. [13-1] A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, APPROVING ISSUANCE OF A REQUEST FOR PROPOSALS ("RFP"), ATTACHED HERETO AS EXHIBIT "A", FOR A QUALIFIED CONSULTANT TO CONDUCT A FEASIBILITY STUDY FOR THE INSTALLATION OF METERED PARKING ON ALI BABA AVENUE, WITHIN THE CITY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Interim City Manager The above resolution was read by City Attorney Norris -Weeks. It was moved by Commissioner Kelley, seconded by Vice Mayor Ervin to discuss Agenda Item 12-1. Mayor Taylor asked Interim City Manager Williams to introduce Agenda Item 12-1. Interim City Manager Williams stated that his Administration has been focussed on addressing some of the issues regarding parking around Ali Baba Avenue, explaining that a number of options are being explored. Manager Williams said that the first option is to provide a parking meter service so that Code Enforcement can regulate it. Commissioner Kelley stated that Ali Baba Avenue can already be cleaned up if Code Enforcement just cites those parked in the middle of the street. The Commissioner said it does not require approving the item. The Commissioner then proceeded to state that he does support the proposed Agenda Item, but said that he wanted to amend it to also look around the State of Florida building, on 22nd Avenue from Rutland to Burlington Street East and West, so that he can have an idea of what it would cost if the City goes that route. He stated that though they ought to look at the whole City, Commissioner Kelley said that he told the City Manager that he was going to propose to his Commission Colleagues that the other areas be added on after the discussion. Commissioner Williams agreed with Commissioner Kelley's proposed amendment and asked that it be broken up to see what each section costs, so that they can know how to tackle those particular areas and what they can afford. Commissioner Kelley said that he liked what Commissioner Williams pointed out and asked the City Attorney to incorporate that language. Mayor Taylor stated that he also liked what Commissioner Williams said about breaking it up, and he asked City Attorney Norris -Weeks to read it into the record. City Attorney Norris -Weeks stated that the resolution could remain the same and that the changes would be made to Exhibit A. Regular Commission Meeting Minutes — April 12, 2023 6 It was moved by Commissioner Williams, seconded by Commissioner Kelley to amend Agenda Item 12-1 to add the areas around the State of Florida building, on 22nd Avenue from Rutland to Burlington Street East and West and to break it up by area. There being no additional discussion, the Amendment was approved by a 4-0 vote. Vice Mayor Ervin Yes Commissioner Kelley Yes Commissioner Williams Yes Commissioner Bass Not Present Mayor Taylor Yes There being no additional discussion, the resolution was approved by a 4-0 vote. Commissioner Kelley Yes Commissioner Williams Yes Commissioner Bass Not Present Vice Mayor Ervin Yes Mayor Taylor Yes 2. [13-4] A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE INTERIM CITY MANAGER TO TAKE ALL NECESSARY STEPS TO PURCHASE TRASH BINS AND RECYCLING RECEPTACLES TO BE PERMANENTLY PLACED IN PUBLIC AREAS THROUGHOUT THE CITY IN OBSERVATION OF EARTH DAY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Mayor Taylor The above resolution was read by City Attorney Norris -Weeks. It was moved by Commissioner Williams, seconded by Vice Mayor Ervin to discuss Agenda Item 12-2. Mayor Taylor pointed out that the City Commission has been talking about beautification for a while and the resolution proposed by Agenda Item 12-2 asks the City Manager to purchase and place recycling and trash receptacles throughout the City in public facing areas, to encourage Residents to pick up after themselves. Commissioner Kelley stated that he supports the Agenda Item but said that it appears the Commission is starting to piecemeal beautification. The Commissioner recalled having supported getting an arborist, restructuring City Staff for beautification and now doing trash and recycling, stating that it is good but that he does not want to get in a position where they are piecemealing the whole beautification initiative. He said that it is also marketing and getting citizens involved and expressed his hope that at some point they Regular Commission Meeting Minutes — April 12, 2023 7 are going to have a whole discussion for the entire program. Commissioner Kelley went on to address the third whereas statement, pointing out that it leaves the amount and location up to the City Manager, and he asked if certain places were proposed. Mayor Taylor explained that the proposed legislation addresses public facing areas where there is heavy foot traffic such as City Hall and the parks. The Mayor acknowledged that the City Manager had proposed a $10,000 budget in the Agenda Cover Memo, and said that it was left up to him in case it's more or less, and he asked Commissioner Kelley if he wanted to increase or decrease the amount. Commissioner Kelley said that he was just wondering where the number and locations came from, stating that locations that were mentioned were obviously good but that he was also thinking of locations like Coachman Gardens which he said had a trash receptacle, in addition to the City's bus shelters. The Commissioner also wondered what would be on the receptacles as far as signage, asking if it would be left up to Management or the public relations firm to come up with. Commissioner Kelley also said for the record that since the Mayor has the item to get it started, he was going to support it but said that when he saw it having done what the Commission passed a few weeks ago, he is ready to bring a resolution to have the Manager put some mulch down on the main thoroughfares, flowers on main avenues, and paint some sidewalk areas, but he reiterated that he thinks they should do it as a holistic and cohesive effort. Mayor Taylor asked that the City Manager reach out to the City Commission to get a consensus before a decision is made on the style of the receptacles and what will be on them. The Mayor also asked that the locations be provided to the Commission and suggested that if the Commission sees places that need more attention than others, that the list be provided to the City Clerk or directly to the City Manager, so that it can be an inclusive item. He asked if that was okay with the Manager. Interim City Manager Williams responded by stating that it absolutely was. Commissioner Williams asked to co-sponsor Agenda Item 12-2. Mayor Taylor accepted Commissioner Williams' request to co-sponsor Agenda Item 12-2. There being no additional discussion, the resolution passed by a 4-0 vote. Commissioner Williams Yes Commissioner Bass Not Present Vice Mayor Ervin Yes Commissioner Kelley Yes Mayor Taylor Yes Regular Commission Meeting Minutes — April 12, 2023 8 13. ADMINISTRATION: CONSENT AGENDA: 1. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, APPROVING ISSUANCE OF A REQUEST FOR PROPOSALS ("RFP"), ATTACHED HERETO AS EXHIBIT "A", FOR A QUALIFIED CONSULTANT TO CONDUCT A FEASIBILITY STUDY FOR THE INSTALLATION OF METERED PARKING ON ALI BABA AVENUE, WITHIN THE CITY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Interim City Manager 2. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, REQUIRING THE CITY TO HOST ALL SPECIAL EVENTS ASSOCIATED WITH THE CITY'S ANNUALLY RECOGNIZED NATIONAL HOLIDAYS AND SHOW THAT SAID EVENTS ARE SPONSORED BY THE MAYOR AND CITY COMMISSIONERS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Commissioner Bass 3. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, DIRECTING THE INTERIM CITY MANAGER TO PROVIDE SUPPORT FOR THE SOUTH FLORIDA SCHOOL OF EXCELLENCE AUTISM AWARENESS WALK; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Mayor Taylor 4. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE INTERIM CITY MANAGER TO TAKE ALL NECESSARY STEPS TO PURCHASE TRASH BINS AND RECYCLING RECEPTACLES TO BE PERMANENTLY PLACED IN PUBLIC AREAS THROUGHOUT THE CITY IN OBSERVATION OF EARTH DAY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Mayor Taylor Vote taken on Consent Agenda items can be viewed under Agenda Item 6 — Approval of the Consent Agenda. 14. NEW ITEMS: 1. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, ACCEPTING THE PROPOSAL OF DIAMANTI CONSTRUCTION & DEVELOPMENT, INC. FOR THE REHABILITATION OF HISTORIC CITY HALL, Regular Commission Meeting Minutes — April 12, 2023 9 PURSUANT TO RFP NO. 23-0215100 AND FURTHER AUTHORIZING THE INTERIM CITY MANAGER TO ENTER INTO AN AGREEMENT WITH DIAMANTI CONSTRUCTION & DEVELOPMENT, INC., IN AN AMOUNT NOT TO EXCEED ONE MILLION, FOUR HUNDRED FIFTY-TWO THOUSAND, THREE HUNDRED THIRTY DOLLARS ($1,452,330.00); PROVIDING FOR ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Interim City Manager The above resolution was read by City Attorney Norris -Weeks. It was moved by Commissioner Williams, seconded by Vice Mayor Ervin to discuss Add-on Agenda Item 14-1. Mayor Taylor asked Interim City Manager Williams to introduce Add-on Agenda Item 14-1. Interim City Manager Williams shared his excitement to bring the item forward, stating that one of the goals of his Administration is to rehabilitate and open Historic City Hall. Manager Williams explained that the resolution was being proposed as an Add-on Agenda Item to make the best efforts to meet the October deadline. The Manager informed the Commission that the request for proposals process was completed with 2 fmalists. He explained that the vendor that was selected was Diamanti Construction, who he said did the renovation of Historic City Hall. Manager Williams stated that they were the only vendor that had experience with renovating historic structures, further explaining that they renovated and repaired the Historic City Hall dome. Stating that they have experience and expertise, Manager Williams said that he was looking forward to having the Commission authorize moving forward with the vendor to rehabilitate Historic City Hall and have it open this year. Commissioner Williams said that she knew Commissioner Kelley had a few questions and she proceeded to recall that several years ago, the City was down this road and assumed that another construction company was going to do the work. The Commissioner wondered how they can know that the company is not going to do the same thing, considering that the resolution was being proposed as an Add-on Agenda Item and the Commission has not been able to digest it properly. She asked what the vetting process was, and said she wanted more because she doesn't want the kids to be up there 10 or 20 years from now, asking why the Commission passed the item and nothing happened. Interim City Manager Williams stated that the last time that a vendor ceased to work on Historic City Hall, it was because the City of Opa-locka failed to pay them. Manager Williams offered assurances that the item is fully budgeted for, adding that it is a vendor the City just worked with to complete the new Commission Chambers, adding that they were ahead of schedule on a very tight deadline. The Manager concluded by stating that Regular Commission Meeting Minutes — April 12, 2023 10 the ability to render payment and ensure that the City of Opa-locka makes good on its bills, gives him confidence that they will be able to move forward. Commissioner Williams recognized that it is a huge undertaking and asked what other projects they have taken on. The Commissioner addressed the statement about construction stopping because payment wasn't made, and said that it looked like construction never even started. She asked how they know that they have the right company for the job. Interim City Manager Williams pointed out that the photos of the repairs that Diamanti Construction made to Historic City Hall were in the backup documentation provided to the Commission and he reviewed those repairs. Commissioner Williams stated that because it is such a large undertaking, it would have been great if they had a presentation or a little more time to go through it. Vice Mayor Ervin said that she thinks she is a little familiar with the company, recalling that when the City was first in the midst of financial emergency, they were coming to Commission Meetings asking for their money that the City didn't have, but she pointed out that they were still coming to work every day. The Vice Mayor shared that Residents were feeling bad but thanked him for still coming, adding that she thinks the City did eventually pay them after a really long time. She concluded by stating that it says a lot to her that they were coming to work every day when the City wasn't paying them and she added that they will pray all is well. Interim City Manager Williams stated that it was very challenging to get a construction company to agree to take on the project because the history of non-payment was in the news, and he expressed gratitude to have had the vendors that were received. Commissioner Kelley stated that anytime he is going to look at something that's $1.5 million, he needs more than 30 minutes. The Commissioner said he is very familiar with what the Vice Mayor said about folks coming to work that had not gotten paid, adding that he could also understand Commissioner Williams' point. He went on to say that he was trying to read fast and tries to read everything, noting that both of the companies have experience in historic buildings from what he was seeing in the evaluation forms from the Staff, adding that he believes either one of them could work. Commissioner Kelley said that he understands the need to have someone familiar with the project and he is also looking at the scope of work, but because the Commission had just gotten it, he was still trying to figure out exactly what's going to be done. The Commissioner noted that the interior walls, ceiling fillers, finishings, restroom renovations, doors and electrical would be done, but he said that he can't wrap his mind around all of that in a Regular Commission Meeting Minutes — April 12, 2023 11 few minutes. He also asked if the October deadline was based on the grants that were received running out. Interim City Manager Williams said it was not. Commissioner Kelley asked what the October deadline was based on. Interim City Manager Williams stated that it was based on the construction schedule provided by the vendor. Commissioner Kelley wondered what the rush was to bring the item before the Commission as an Add-on as opposed to bringing it through a Regular Commission Meeting to give the Commission an opportunity to really digest it. Acknowledging that they want to get it done by October, the Commissioner suggested that the item be brought back in 2 weeks so that he can digest it. He said that he might have questions regarding the landscaping improvements, courtyards, fountain and historic finishes. Commissioner Kelley explained that he supported hearing the discussion to hear if it was tied to any funding challenges. Interim City Manager Williams stated that he would defer the item after hearing the will of the Commission. Commissioner Kelley proposed that the item be deferred until the next Commission Meeting. Mayor Taylor acknowledged that the Interim City Manager had deferred the item until the next Commission Meeting. Commissioner Williams stated that they need some more teeth and some meat and potatoes for the item. The Commissioner reiterated her concern that it came to the Commission as an Add-on Item with 300 pages, adding that it should not be something they get used to doing, especially if it's not an emergency. Interim City Manager Williams stated that it was his understanding that the Clerk submitted the item to the Commission some time ago, adding that the submission deadline to be a regular item, was only missed by 1 day. Commissioner Kelley asked Interim City Manager Williams to say that again. Interim City Manager Williams stated that he would pull up the email. Mayor Taylor stated that the email was sent earlier that day at 12:05 pm. Regular Commission Meeting Minutes — April 12, 2023 12 Interim City Manager Williams stated that he submitted the item to the City Attorney on April 4th. City Attorney Norris -Weeks explained that when items come to her late, she is supposed to let it go onto the next agenda or go on as an Add-on Item. The City Attorney said that she didn't know when it was submitted to the City Clerk, but it came to her beyond the time for the agenda. Interim City Manager Williams reiterated that it was 1 day after the deadline. Commissioner Kelley agreed with Mayor Taylor that from the Commission's standpoint, they got it earlier that day at 12:05 pm. The Commissioner stressed that they all want City Hall redone and refurbished as part of the Downtown, but there was no need to rush it and reiterated that it should be deferred. Mayor Taylor acknowledged that the item had been deferred. 15. PLANNING & ZONING: A. PUBLIC HEARINGS: There were none. B. APPEALS: There were none. 16. ORDINANCES/RESOLUTIONS/PUBLIC HEARINGS: A. FIRST READING ORDINANCE(S)/PUBLIC HEARING(S): 1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023, ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING Regular Commission Meeting Minutes — April 12, 2023 13 FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Interim City Manager The above ordinance was read by City Attorney Norris -Weeks. Mayor Taylor asked Interim City Manager Williams to introduce Agenda Item 16-A-1. Interim City Manager Williams reviewed the line items included in the budget amendment proposed by Agenda Item 16-A-1. It was moved by Vice Mayor Ervin, seconded by Commissioner Williams to discuss Agenda Item 16-A-1. Mayor Taylor opened the Public Hearing for Agenda Item 16-A-1. There being no members of the public to address the Commission, Mayor Taylor closed Public Hearing for Agenda Item 16-A-1. There being no discussion, the proposed ordinance passed its first reading by a 4-0 vote. Commissioner Bass Not Present Vice Mayor Ervin Yes Commissioner Kelley Yes Commissioner Williams Yes Mayor Taylor Yes 2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, ESTABLISHING A CITIZENS PARTICIPATORY BUDGETING (CPB) PROCESS AND ALLOCATING FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) FOR COMMUNITY IMPROVEMENT PROJECTS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Mayor Taylor The above ordinance was read by City Attorney Norris -Weeks. Mayor Taylor introduced Agenda Item 16-A-2 and stated that it proposes a process similar to what was done with the American Rescue Plan Act funds, to Regular Commission Meeting Minutes — April 12, 2023 14 allow the citizens to say what they would like to see in the City of Opa-locka and participate in the budget process. It was moved by Commissioner Williams, seconded by Vice Mayor Ervin to discuss Agenda Item 16-A-2. Mayor Taylor opened the Public Hearing for Agenda Item 16-A-2. Mr. Felton Brown who resides at 1151 Jann Avenue stated that as a member of the Community, he was present to express support for citizens participatory budgeting. Mr. Brown said that the City can be greater if it welcomes the opportunity for citizens participatory budgeting and grants access to the opportunity. He said it would mean that the citizens come together with the government to make improvements in the Community for the betterment of the community. Pointing out that it has been proven all over the world, he said that citizens are coming together with their Community to make improvements and thrive. Mr. Brown concluded by urging the Commission, as they consider the opportunity, to ask if the missing key is doing it together. Ms. Joy Brown who resides at 1151 Jann Avenue stated that she was a resident of Overtown and Liberty City prior to becoming a Resident of Opa-locka, and she pointed out that those communities have made improvements such as neighborhood beautification, city cleanups, historical restoration and preservation projects that have impacted the City's development and growth. Ms. Brown said she'd like to see Opa-locka move forward, not just by way of City initiatives, but also with Community involvement, pointing out that they have the opportunity to do so through participatory budgeting which she stood strongly in favor of. She said that it makes it possible for the government and Residents to sit at the same meeting of the minds table where they get to vote on the projects that will get a green light. Ms. Brown concluded by urging the Commission to unite the Community and be a part of the change that makes Opa-locka greater. Ms. Chris Roberts who resides at 640 Dunad Avenue stated that she believes that the board should not be established under any circumstances when there is already a Community Relations, Recreations and Activities Board, adding that they just don't have the $500,000 in funding. Ms. Roberts said that it is the same board that is going to do the same thing, with one running out of the Parks & Recreation Department while the other board runs out of the City and pointing out that the other board had just been established at the last Commission Meeting. She asked why they were trying to establish another board and pay $500,000 for the community to do whatever it wants, adding that she believes that is not how life works. Ms. Roberts also said that this was the reason the City of Opa-locka is in Regular Commission Meeting Minutes — April 12, 2023 15 the shape it is in, stating that she believes they go through the same cycle over and over again doing negative things. She suggested that the Community Redevelopment Agency should fund some improvements and also pointed out that there are 2 buildings at Ingram Park that need to be demolished and trailers are going to be put out there. Ms. Roberts concluded by asking when it would change. Mr. Merrick Williams who resides at 1211 Peri Street stated that he is a new Resident and said that he has met with the City Commission. Mr. Williams went on to say that he is supportive of participatory budgeting. He also said that Ingram Park looks like a mess and needs to be addressed. Mr. Williams shared his excitement to be a part of a civic group that's engaging. He said that he has lived in many places including New York City, Los Angeles and Atlanta, but chose Opa-locka because he wants to be part of a Community that is engaged. Mr. Williams added that he would like to gather a cleanup committee to buy a dumpster and throw all the trash that is in Ingram Park in there to clean it up. He stated that you fix it by engaging with the Community. Mr. Williams acknowledged that he had only been here a few months, sharing that he bought a house that needs total restoration, recalling that he came before the Commission to share the issues and stating that they and the City Manager were helpful. Former Commissioner Audrey Dominguez who resides at 1147 Jan Avenue said that she had read through the proposed ordinance and she is happy that Residents are being included in the process, but asked why only $500,000. The Commissioner said she would like to be more informed about the millions of dollars that have been spent. She also acknowledged that it is a lot of money, adding that she'd like to see her paint program go through. She added that she would like to see who is going to be selected because she has already heard through the streets that they already have a board. Acknowledging that she does not know what to expect, she said that when she sees it, she will believe it. Ms. Mikhail Solomon who resides at 1011 Sharar Avenue stated that she is a long-standing member of the South Florida community, having grown up in Carol City and having spent a lot of her youth in Opa-locka in addition to working with the arts program for the Opa-locka Community Development Corporation for 4 years. Ms. Solomon said that she is deeply invested in the economic development of the Community, its beautification and an improved quality of life. She shared that she is also a new homeowner having just purchased her property in 2020, adding that her house will also require a lot of rehab. Ms. Solomon stated that she approves of the participatory budget that will be overseen by the Citizens and the Commission, pointing out that they can collectively work together to ensure that Regular Commission Meeting Minutes — April 12, 2023 16 the Community has all that it needs. Urging the Commission to give it some consideration, expressing her hope that it passes. Ms. Kimberlee Downer who resides at 945 Arabia Avenue spoke in support of participatory budgeting, which she said has the ability to empower Residents to collectively decide on what they want happening in the Community, adding that because they live here, they should have a voice and a choice. She pointed out that Residents want to have a say on what is going to affect them on a day-to-day basis to see change implemented in the Community, even through small improvement and beautification projects, in addition to larger ones like City Hall. Ms. Downer said that if given the chance, the Community will step forward. She said that by voting in favor of participatory budgeting, the Commission would be giving Residents a voice, and she urged them to do so. Ms. Nikisha Williams who resides at 1200 Jann Avenue thanked the Mayor, Commission and City Manager by starting participatory budgeting with the American Rescue Plan Act funds, as she noted that Mayor Taylor had mentioned. Ms. Williams said that it allowed the Community to say what they wanted to see done in the Community and there is interest in taking that to the next step by codifying what is called "the people's budgeting". She said that it is a process that is happening all around the United States and the world for a really long time. Pointing out that it is different from the Community Relations Board, she stated that the Community Relations Board is incredibly important and should have the resources needed to do the things they would like. Ms. Williams explained that participatory budgeting is a process that allows Residents to advocate for the change they want to see and have the opportunity to create the process and vote. Acknowledging that some had asked why $500,000, Ms. Williams shared research that shows that the process can die if it is not sufficiently funded, adding that the amount would provide an opportunity to fund 2 or 3 projects. She also said that the average per municipality that is funding participatory budgeting nationwide is $1.7 million and growing, but she warned that it can fail when the government does not fully empower Residents. Ms. Williams concluded by asking the Commission to vote in support of building a more engaged electorate and in support of participatory budgeting. Chairwoman Jannie Russell who resides at 1210 Peri Street stated that she has been an Opa-locka Resident for over 30 years and has seen and heard it all. Acknowledging that she didn't know anything about participatory budgeting, she said that she informed herself about how it can help the City because she is really serious about making a difference in the life of the City, where their children and grandchildren can thrive with pride in Opa-locka when they come back home Regular Commission Meeting Minutes — April 12, 2023 17 from college. Recalling having been part of the process for the American Rescue Plan Act funds, Chair Russell said that she was impressed with the people participating, and how encouraged and excited they were to have a say where their money will be going. She pointed out that she has heard the Commission say that when you get Citizens involved, you make the City great. Chair Russell concluded by stating that if a Commission Member does not see it now, she urged them to learn more about it and come back with a favorable response. There being no additional members of the public to address the Commission, Mayor Taylor closed Public Hearing for Agenda Item 16-A-2. Vice Mayor Ervin said that she doesn't see it right now. The Vice Mayor recalled coming to the podium for years when something was needed, acknowledging that eventually the Commission heard her and provided those things. She said that she appreciates and loves all Residents but asked where all the Residents that care noting that none are in the meetings, pointing out that the Community Redevelopment Agency has over $4 million to better the Community. Vice Mayor Ervin pointed out that even when she was over the Community Relations Board, there was no one at the meetings, but said that it works out of the Parks & Recreation budget which is very small, but said that if they have the opportunity, the board can be great. The Vice Mayor concluded by stating that there are a whole lot of things that can be done, but she reiterated that she just doesn't see it right now. Commissioner Williams stated that she joined the Commission to see a progressive Opa-locka, adding that if they don't start to see something different, they are going to lock themselves into the same rotating cycle that Opa-locka has been in. Offering assurances that she doesn't want to offend anyone, but she said that generally it's the same people on the boards, adding that they've never compared one board to another. The Commissioner noted that it is something that has worked in other cities and it is their duty to do the research to find out what the initiative is about. She also acknowledged that there are plenty of issues with the City's parks. Commissioner Williams then agreed that they need to think outside the box, but did express concern about the $500,000 and stated that she would like to see it a little lower because she did not hear what the initiatives would be. She concluded by stating that she has no problem having a participatory budget and suggested they could then admin because it is a budgeted item, reiterating that half a million gives her pause. Commissioner Kelley stated that he loves it when Residents come forward and express their passion, but he said that he looks at the details. The Commissioner Regular Commission Meeting Minutes — April 12, 2023 18 shared that he told some of the folks that met with him on the item that he is fully aware of participatory budgeting and has seen it work in other places, but he said that he can't support it the way the legislation is laid out because there are too many loopholes. He said that he would have liked to have seen a discussion in a workshop to come up with something a little more tangible. Commissioner Kelley said he loved the Residents mentioning Ingram Park, stating that if they have $500,000 it should go straight at Ingram Park. He then announced that the cleanup on Saturday had to be delayed because the Manager said there is flooding over there. The Commissioner then addressed the comparison to the American Rescue Plan Act funds, and shared that he heard both positive as well as folks that didn't know that they were voting on a million dollars worth of projects at the Workshop, but he said that he had no problem with it going forward because Residents were engaged. He then expressed concern about budgeting $500,000 for the 2024 budget, because he said that they don't know what the budget concerns will be, acknowledging that the City Manager and Budget Administrator could tell them what is projected, but stating that they don't know. Commissioner Kelley suggested that they get the pay plan so that City Employees can get a pay raise, and also pay Police Officers more so that they are not leaving the City. He then went on to express concern over the process with each Commission Member nominating a Community Member who actively lives within the City to serve, stating that he doesn't really know what actively means. Commissioner Kelley also noted that the proposed board would lead and implement the process and set the rules for Workshops to review proposals, which he said is taking a process that voters have put in the hands of elected officials whom they voted for and put it in the hands of a select few. Additionally, he asked how the board would be staffed, stating that the board would need money in addition to the $500,000 for the community improvement projects, for the staff for the Workshops, and would require legal input for the project proposals. He went on to say that he didn't want anyone leaving saying that Commissioner Kelley is against the Community, because he said that everybody knows he loves the Community, pointing out that he is out there doing Farm Share and adding that everybody on the Dais loves the Community. Commissioner Kelley suggested that all the individuals that were passionate about it, come together and flush out some of the challenges on how it would be structured and make it a part of the budget process. He then pointed out that if they take $500,000 from the 2024 budget, that would be $500,000 less that would not be going somewhere else, stating that there are only so many dollars to go around, and he then asked Interim City Manager Williams where $500,000 would come from based on what he is seeing for 2024. Interim City Manager Williams stated that they would have to put together a proposal that included a budget line item for $500,000, shifting allocations away Regular Commission Meeting Minutes — April 12, 2023 19 from other priorities. Manager Williams used the example of $19 million, of which $17 million would be allocated for roads and streets and water and swerve and flooding funding, and he said that if an additional $2 million was allocated to beautification, they could look at reducing beautification to $1.5 million and moving the $500,000 to the proposed project. Commissioner Kelley said he didn't want to put words in the mouth of Interim City Manager Williams, but he said that he believed the Manager would just have to find it if the Commission authorized it. Interim City Manager Williams stated that Commissioner Kelley was correct. Commissioner Kelley stated that he was not going to support the item because it had too many unanswered questions to allocate $500,000 for next year's budget. The Commissioner then reiterated his suggestion to flush it out a bit more and make it a part of the budget process, adding that he would like to be part of the Workshop with the Community to come up with an analysis and numbers that are realistic. Mayor Taylor stated that based on the sentiments of his Commission colleagues, he moved to defer the item, adding that he liked Commissioner Kelley's idea to schedule Workshop. City Attorney Norris -Weeks stated that the motion would be to defer it to the meeting after a Workshop. Mayor Taylor asked if the Commission needed to vote on a deferral. City Attorney Norris -Weeks stated that technically under Robert's Rules, they would because the item is on the Agenda, acknowledging that the Commission doesn't always do it. Mayor Taylor proposed to defer the item until after a Workshop. It was moved by Vice Mayor Ervin, seconded by Commissioner Williams to defer Agenda Item 16-A-2, pending a Workshop. There being no additional discussion, the deferral passed by a 4-0 vote. Vice Mayor Ervin Yes Commissioner Kelley Yes Commissioner Williams Yes Regular Commission Meeting Minutes — April 12, 2023 20 Commissioner Bass Mayor Taylor Not Present Yes B. SECOND READING ORDINANCE(S)/PUBLIC HEARING(S): 17. CITY MANAGER'S REPORT: Interim City Manager Williams provided the Commission a report on the following: 1. Rental and Mortgage Assistance Update 2. ARPA Expenditure Update 3. Opa-locka Police Department K-9 Presentation Manager Williams stated that he had anticipated being able to cut checks, but the State of Florida has requested additional review of the City's process. He then proceeded to begin the K-9 presentation led by Police Chief Israel, Sergeant Pelaez and Officer Riveron. Mayor Taylor welcomed the K-9 unit to the Opa-locka Family and thanked the Police Department for a job well done. 18. OFFICIAL BOARD REPORTS: There were none. 19. MAYOR/COMMISSION REPORTS: 1. Mayor John H. Taylor, Jr. Financial Oversight Update presented by Interim City Manager Darvin Williams 2. Commissioner Joseph L. Kelley Street naming for Vice Mayor Dorothy Johnson Commissioner Kelley recognized that former Vice Mayor and Commissioner Dorothy Johnson, who he pointed out also served for a brief time as Interim Mayor, and he said that he will be bringing an item before the Commission for her street naming. The Commissioner informed his Commission Colleagues that he spoke to the Manager and understands that there is a process, adding that they will all keep her family in their prayers. He then went on to share his concerns over the length of time that it takes to get responses to emails. The Commissioner asked that the fixtures and doors for the facilities on the first floor of the Municipal Complex have someone take a look at them, recognizing that the cleaning folks are cleaning, but stating that the other things needed to be addressed. He also shared his concern with the parking challenges, and said that he does not want to get to the point where the Police Department is opening on the first floor, but they don't have an area to address their parking. The Commissioner then Regular Commission Meeting Minutes — April 12, 2023 21 recalled having mentioned the City paying its bills at the last meeting and he asked that the process be sent to the entire Commission. He also asked for the process for media coverage, including how the photographers are chosen for events and how the public relations firm chooses how they post on the City's social media platforms. Commissioner Kelley concluded by thanking the Manager and the Police Department for their participation in Meet Me Monday and he also thanked the Public Works Department and other City Departments for their participation in the monthly feedings on the 1 st Wednesday at Sherbondy Pavilion and the 3rd Friday at Segal Park. Vice Mayor Ervin commended the Police Department for doing an exceptional job keeping the peace dealing with the youngsters during a repass for a Resident at the Helen Miller Center. The Vice Mayor also said that the Football and Cheer Banquet a couple of weeks prior was a very nice event and was well attended. She lamented not having been able to attend Bunny Jam, but said that she heard it was very nice. Vice Mayor Ervin concluded by sharing that she received many phone calls about sandbags for apartment complexes, stating that she thinks it is feasible for a hurricane, but she said that some of the apartment owners have to take responsibility to make their Residents safe. Commissioner Williams thanked everyone that worked, came out and was involved with the Health & Wellness Fair, an initiative that she said that she is going to continue each year. The Commissioner also invited everyone to the Earth Day Block Party in partnership with Juice Defined and Home Depot, to include giveaways of plants and mulch for Opa-locka Residents. She then proceeded to state that something has to be done about the flooding and potholes on Ali Baba Avenue, sharing that she thought she was going to have to call a tow because she almost got stuck in the flooding. Offering to work with the Manager, the Commissioner said that they have to invest in that corridor which she said has been neglected for too long. Commissioner Williams then asked Manager Williams to begin working on the Code Enforcement signage Workshop because she said that no one has contacted her on that, adding that a few businesses have reached out to her and stressing that they need to begin to move the signage for businesses along. The Commissioner also suggested outsourcing some of the programming in the Parks & Recreation Department, to have companies come in and do the work that needs to get done and not solely depend on the Parks & Recreation Department Staff to do all of the sports, as she pointed out other cities do. She then said that she does not want to show up to a flag football practice that she doesn't even know is not happening, which she said is embarrassing as a Commissioner, sharing that she can only imagine the experience that Residents are going through when the practices are no more, despite no one telling them. Commissioner Williams concluded by stating that they have to reach out to the whole Community about what is being done in all of the parks. Regular Commission Meeting Minutes — April 12, 2023 22 Mayor Taylor asked Interim City Manager Williams to provide an update on the financial oversight of the City. Interim City Manager Williams reported that the Finance Department worked with Mr. Anthony Burnson's internal audit support team to deliver the City's financial reports to the external auditor Marcum LLP. The Manager said that he has requested a meeting with them to ensure that the City is on schedule for the June 30th deadline, to begin to segue into the December deadline that will put the City of Opa-locka on track to submit its financial reports on time for the first time in 10 years. Mayor Taylor stated that it was awesome news and thanked the Interim City Manager for his hard work on that. The Mayor also thanked the community for showing up in support of Bunny Jam, shouting out McDonald's for providing the food, as well as Walmart and Target for providing the candy and eggs. He also thanked Vice Mayor Ervin for also providing some eggs as well. Mayor Taylor also informed the Commission that through conversations with the State of Florida, they are going to allow the City to utilize the enclosed parking in front of City Hall for the Police Department. The Mayor said it will alleviate some of the parking spots and provide parking at the building and explained that the legislation is forthcoming. He also announced that BINGO would be on that Friday at 6:00 pm. Mayor Taylor informed everyone that the celebration of life for the dearly beloved Vice Mayor Dottie Johnson would be the following week on April 22nd at 11 am at Jesus People Ministries, located at 4055 NW 183rd Street in Miami Gardens, and he urged the Community to join in helping to send her home the right way, because he recognized that she was a champion for the Community. The Mayor concluded by wishing everybody a Happy Easter. 20. OFFICIAL BOARD APPOINTMENTS: It was moved by Vice Mayor Ervin, seconded by Commissioner Kelley to nominate Ms. Christina Banks to serve on the Community Relations, Recreations & Activities Board. There being no discussion, the appointment was approved by a 4-0 vote. Vice Mayor Ervin Yes Commissioner Kelley Yes Commissioner Williams Yes Commissioner Bass Not Present Mayor Taylor Yes Vice Mayor Ervin asked if there was a minimum and maximum age for the Youth & Young Adult Advisory Board. Regular Commission Meeting Minutes — April 12, 2023 23 Commissioner Williams asked City Attorney Norris -Weeks to confirm the eligible ages for the board. City Attorney Norris -Weeks confirmed that the legislation stipulates that Opa-locka Residents between the ages of 16 and 21 are eligible to serve on the board. Mayor Taylor asked City Clerk Flores to advertise the board vacancies, and suggested that it be promoted through the Parks & Recreation Department to get the children engaged. City Clerk Flores confirmed that she would move forth with that. 21. ADJOURNMENT: It was moved by Commissioner Kelley, seconded by Commissioner Williams to adjourn the meeting. There being no further business to come before the City Commission, e meeting was adjourned at 9:08 p.m. Attest: Jo na Flores, CMC Ci ' Clerk John - . Tay r, Jr. Mayer Regular Commission Meeting Minutes — April 12, 2023 24