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MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, OCTOBER 11, 2019 AT
9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN
HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order
Mayor Morgan called the meeting to order at 9:00 A.M.
II. Pledge of Allegiance
Mayor Morgan led the Pledge of Allegiance.
III. Roll Call
Present and
Participating: Scott W. Morgan Mayor
Thomas W. Stanley Vice Mayor
Paul Lyons Commissioner
Joan K. Orthwein Commissioner
Donna White Commissioner
Also Present &
Participating:
IV. Minutes
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
Town Manager
Asst. Town Attorney
Police Chief
Town Clerk
A. Regular Meeting of September 13, 2019 and Budget Hearing
Minutes of September 13 and September 24, 2019.
Commissioner Orthwein made a motion to accept the minutes of
September 13 and September 24, 2019, and the motion was seconded by
Commissioner White with all voting AYE at roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items
The Board of Adjustment Hearing was withdrawn and postponed to
the November meeting.
VI. Announcements
A. Regular Meetings and Public Hearing
1. November 8, 2019 at 9:00 A.M.
2. December 13, 2019 at 9:00 A.M.
3. January 10, 2020 at 9:00 A.M.
4. February 14, 2020 at 9:00 A.M.
5. March 13, 2020 at 9:00 A.M.
6. April 10, 2020 at 9:00 A.M.
Mayor Morgan called attention to these dates.
VII. Communication from the Public (3 min. maximum)
There was none.
VIII. Board of Adjustment Hearing
This was postponed to the November meeting.
IX. Reports
A. Town Manager
1. Utility Undergrounding
Town Manager Dunham asked Steve Rosa from Comcast Cable
to speak. Mr. Rosa stated that Comcast turned on the equipment on
Minutes of Town Commission
Regular Meeting & Public Hearing
Held October 11, 2019 @ 9:00 A.M.
September 20, 2019. Comcast will now need to go to the existing
customers and mount weatherproof boxes which will have the optical
receiver inside. He added they would do the first 99 customers,
starting on the south side of town and working north, which would take
approximately six weeks, and then the system would be turned over. Mr.
Rosa stated Comcast would be tagging homes with door hangers to let
residents know Comcast would be digging in their yards. Once they are
finished with a home, they will then tag the door to let them know to
call Comcast for service to be switched to fiber optics. Vice Mayor
Stanley asked the Town Manager if a letter could be sent out so
residents would know what needed to be done. Mayor Morgan agreed and
told Mr. Dunham to send out a letter to the AT&T/Comcast customers that
would be affected. Mr. Tim Sherrif from Comcast added that they would
be digging a trench in the yards and may have to go through landscaping
at some homes, but they would try and put it back the best they can, but
he wanted the Town to know in case complaints were made from residents.
Mr. Dunham then gave an update from AT&T that they should be finished
splicing before Thanksgiving.
2. Guard House at Place Au Soleil
Town Manager Dunham stated the job at the guard house had
been completed and passed inspection, but they found chips in the
Formica and the contractor will be correcting that issue.
3. Curb Construction at 3259 Polo Drive
Town Manager Dunham told the Commission the curb was doing
its job. Vice Mayor Stanley said he had received a lot of positive
feedback from residents about the curb and them wanting to know when
more were going to be put in. Mayor Morgan was pleased with the
positive feedback and Commissioner Lyons wanted to know what the next
steps were going to be. Commissioner Orthwein suggested that the Town
should look at the areas that needed to be done the most and do
everything at one time to be budget friendly. Mr. Dunham stated that
there were also straight-aways in Town that were regularly impacted as
well as the intersections and he showed a product that is used in
overflow parking areas that are grass. Mayor Morgan added he thought
that was a good approach but felt the Town should take baby steps
because he doesn't like the aesthetic look of curbs going up the
straightaways. Commissioner Orthwein wondered if this could all be done
at the same time the streets were being done with the CIP project to be
more economical. Town Manager Dunham answered that Baxter Woodman would
be at the November meeting so they could find out then if a particular
street wasn't going to be done for several years, then they would need
to go ahead and get a curb put in. Mayor Morgan asked when the beta
site could be finished, and Mr. Dunham said it could be done very soon.
Vice Mayor Stanley said that as long as the Town was careful with the
aesthetics, the residents seemed to be positive the Town is taking
action on this issue.
2
Minutes of Town Commission
Regular Meeting & Public Hearing
Held October 11, 2019 @ 9:00 A.M.
4. Baxter Woodman Update
Town Manager Dunham said the 50% Design Review Meeting on
September 26, 2019 to approve the alignment of the piping, proposed
placement of new fire hydrants, service lines and any lines that go
under AlA will be jetted and that residents will still have water during
construction. He added that on Sea Road and Little Club Road they were
trying to save money by doing an open -cut trench that would be right
where the pipe is as opposed to milling the entire pavement since new
overlays will be done later. Mr. Dunham said that on County Road the
pipe is proposed to be installed on the east side of the right-of-way,
where there is only ten feet of right-of-way, and the pavement is not
always within the right-of-way. It needs to be decided, when the
restoration is done, whether the pavement is going to go where it is
supposed to go or be replaced where it is currently with the water main
on the east side since it has to have 10' clearance of sewer mains and
it's being done with the potential of new sewer mains in the future, he
added. Mr. Dunham said they agreed upon the alignment and the
installation method, most of it being bored due to the Australian Pines,
but trenching will be done where possible. Mr. Dunham also relayed that
bidding would be done in alternates, which, he said, is a common
practice.
Town Manager Dunham went on to add that Boynton Beach had a boil
water notice issued that affected some of the Town's residents who are
on Boynton Beach water. He added that he found out about the boil water
notice two days after it was announced. Mr. Dunham wanted the
Commissioners to know he was going to be talking to the Boynton Beach
manager regarding this. He went on to mention that 3400 Polo Drive was
being torn down and that he put the white road bumps back up in Mrs.
Brophy's yard while this is being done so it doesn't damage her yard.
Commissioners Lyons and Orthwein both commented on how kind that was for
Mr. Dunham to do that for her and thanked him for it as well. Lastly,
Mr. Dunham stated that 16 notices had gone out to residents regarding
their dirty roofs and eight of them had been cleaned and the other eight
were going to receive a notice of violation at this point.
B. Architectural Review & Planning Board
1. Meeting Dates
a. October 24,2019 at 8:30 A.M.
b. November 21, 2019 at 8:30 A.M.
c. December 18, 2019 at 8:30 A.M.
d. January 23, 2020 at 8:30 A.M.
e. February 27, 2020 at 8:30 A.M.
f. March 26, 2020 at 8:30 A.M.
Mayor Morgan called attention to these dates.
C. Finance Director
1. Financial Report for September 2019
3
Minutes of Town Commission
Regular Meeting & Public Hearing
Held October 11, 2019 @ 9:00 A.M.
Commissioner White wanted to ask CFO Tew what the Local
Government Financial Report submission to the Office of Economic and
Demographic Research was to which Mrs. Tew answered it was a new
mandatory report required by the state of Florida and this was the first
one so that is why she mentioned it in the Summary and Highlights
portion of the Financial Report. She added that if any of the
Commissioners would like to see the report, she would gladly provide it
to them. Commissioner Lyons had a couple of questions regarding the
Income Statement. He asked Mrs. Tew to explain the variance on page
four in the Inspection Fees. Mrs. Tew explained that the City of Delray
Beach is contracted to perform the Town's inspections for all the
building permits. She added that she is bound to budget the same amount
that Delray budgets for revenue and they only budget $300,000, which she
thought was a rather large underestimate of what they collect. She went
on to say it happens every year and that it was a wash and adding that
next month there would be a resolution to adjust and amend the Town's
budget specifically for that revenue and expenditure. Commissioner
Lyons then went on to page five and wanted to know what the Federal
Grant was, to which Mrs. Tew answered that it was Hurricane Irma.
Commissioner Lyons then went to page six and asked what the Capital
Outlay variance was since they had budgeted $132,500 and only spent
$14,462. He wanted to know if the $118,000 difference was going to be
used. Mrs. Tew said that money was going to be for the server, but
since the Town migrated a lot over to the cloud that much money wasn't
needed. Commissioner Lyons then went to page eight and asked about the
Capital Outlays for the streets and asked if the reason that a variance
was there was due to timing issues, which she answered in the
affirmative. Commissioner Lyons went down to Legal on that same page
and stated that we had underbudgeted, to which Mrs. Tew answered that it
was still fluid because there were still outstanding bills for the month
of September.
2. Water Usage as of September 30, 2019
D. Police Chief
1. Activity for September 2019
Chief Allen asked that his report be accepted as
presented. The Mayor declared all reports accepted.
X. Items for Commission Action.
A. Lien Reduction Request - 2775 Avenue Au Soleil
Assistant Town Attorney Nazzaro explained to the Commission
that a letter had been received from Zachary Mazure with a proposal on
the property. Mr. Nazzaro stated the key terms being a $430,000
purchase price, a mandatory knock -down demolition of the home as part of
the settlement, $50,000 settlement for back violations/fines. Town
resident, Daniel Stanton, who owns the neighboring property at 2765
would like to expand his current home and assemble both parcels. Mr.
Nazzaro stated this new proposal was addressing three concerns. The
first being the Commission wanted something nice at the entrance of
0
Minutes of Town Commission
Regular Meeting & Public Hearing
Held October 11, 2019 @ 9:00 A.M.
Place Au Soleil and he believed that is what Mr. Stanton wanted to
accomplish. The second thing being the payment has been raised from
$20,000 to $50,000 for the back violations/fines. The third thing was
the timing issue of having to foreclose on the property, then demolish,
sell it, etc., where this offer brings more immediacy to getting it
done. Town Clerk Taylor administered the oath to Mr. Cory Carano, Mr.
Daniel Stanton and Mr. Zachary Mazur. Mr. Cory Carano, the real estate
attorney for the estate, stated he was representing Mr. Peter Carbone
for the estate of Richard Lavoie and was asking for the lien reduction
pursuant to the Town Code Section 2.76. He added that Peter Carbone had
been appointed over the estate on June 11, 2019 and a compliance update
by the Town was given on August 8, 2019 with Mr. Carbone resolving the
problems. Commissioner Orthwein asked if you could transfer a homestead
from an estate to heirs to which Mr. Nazzaro answered that it got into
legalities with homestead protection, etc. Mayor Morgan asked Mr.
Carano if there were any other heirs to which Mr. Carano answered there
were four additional to Mr. Carbone. Mayor Morgan then asked if any of
them lived in Florida and Mr. Carano said the Carbone family lived in
New Jersey and the Lavoie family resided in Florida. Mayor Morgan asked
if any of the heirs on either side had the intention of taking the
property and Mr. Carano said they had not but if an agreement couldn't
be made they would hold on to the property because they had homestead
rights. Mayor Morgan stated that Mr. Carano was trying to maximize the
amount of money that was going to go to the estate. Mr. Carano used
Riviera Beach having a 5% standard policy on their property liens as an
example and reiterated that he believed their offer of $50,000 was
sufficient. Mayor Morgan stated his concerns for the residents of Place
Au Soleil and for the enforcement of the Town's Rules and Ordinances.
The Mayor added that this property had violated the rules for too many
years resulting in the significant lien and although it was not the
purpose of the Town to cash in on liens it was the responsibility of the
Town to enforce the rules and ordinances to make sure those standards
were maintained. Mayor Morgan stated he believed the $50,000 offer was
woefully deficient and asked what the standard for lien reductions in
Gulf Stream was. Assistant Town Attorney Nazzaro said there had only
been one other lien reduction in Gulf Stream and it was 15% the amount.
Mr. Carano continued to say multiple times that he didn't understand why
the Commission didn't think $50,000 was a significant amount of money.
After doing a bit of math, Mayor Morgan stated that Mr. Carano was
offering the $50,000 so that the estate would walk away with roughly
$350,000. Mayor Morgan stated that he believed $150,000 was the number
he was willing to start with to settle a two -million -dollar lien, which
he thought was being very generous by the Town. This still gives money
to the estate that they would not have had, it enforces the Town's
standards and rules and discourages future violations. Mr. Carano
argued that the fines were for landscape issues and a pool that wasn't
covered properly. Commissioner white spoke up at this point and stated
5
Minutes of Town Commission
Regular Meeting & Public Hearing
Held October 11, 2019 @ 9:00 A.M.
there were more than landscape issues. She said the garage door was
broken and bashed in, the roof was caving in and the entire property was
in disrepair and that she knew all this because she lived across the
street. Commissioner White also pointed out that none of the heirs ever
came down to help when things were bad. Vice Mayor Stanley asked if the
contingencies on the contract were regarding timing of the demolition,
etc. Assistant Town Attorney Nazzaro said that a demolition permit and
cash payment within a certain amount of time would need to happen before
releasing the lien.
Town Resident, Daniel Stanton, stated that he wanted to be
compliant with the architectural codes and expectations of the Town for
the overall look of the property. He added he would like all the
contingencies related to the lien to be taken care of prior to him
signing off, as well as who was going to take care of the demolition
and what the Town was looking at as far as timing on all of these
details. Mr. Stanton said that he was looking at a 9400 sq. foot home
with a detached guest house, as well as keeping the tennis court. Mayor
Morgan stated that what he was hearing Mr. Stanton say is that he would
like to demolish the Lavoie building, unify a title, have the Town
eliminate any lien on the property and work on re -addressing easements
to enable a single home with a guest house and tennis court.
Commissioner White asked if he was wanting to demolish his home
as well or just add an addition to which he said that was a
consideration but there were setback issues. Commissioner White asked
about the tennis court, to which Assistant Town Attorney Nazzaro said it
would need to be grandfathered in.
Mayor Morgan believed it was in the Town's best interest to have
current resident take the property and develop it like Mr. Stanton
wanted to do. Commissioner Lyons agreed with the Mayor that this would
be a great solution. Mayor Morgan stated that whomever demolished the
property, whether it be the Town or the buyer, it would need to be
demolished, seeded and irrigated because it would take some time for the
plans to go through the approval process. Mr. Stanton asked how long
the process would take in entirety to which Town Manager Dunham and Vice
Mayor Stanley said he was reasonably looking at March, 2020. After a
bit more deliberating and arguments back and forth, Mayor Morgan asked
for a number from the Commission that would be acceptable for Mr. Carano
to take back to the heirs. Commissioner Lyons started with $100,000,
Vice Mayor Stanley said $125,000, Commissioner White said $125,000,
Commissioner Orthwein said $125,000. Mayor Morgan then said he would
come down to $125,000 and asked Commissioner Lyons if he would make it
unanimous. Commissioner Lyons said he didn't want that number just
sitting out there and would like to hear back from the heirs in a
certain amount of time. Mayor Morgan then told Mr. Carano that the
estate needed to respond within 14 days with an acceptance or rejection
of the $125,000. Vice Mayor Stanley moved to approve a lien
reduction at the Lien Reduction Hearing in the amount of $125,000 in the
0
Minutes of Town Commission
Regular Meeting & Public Hearing
Held October 11, 2019 @ 9:00 A.M.
Town Commission's Agreement to reduce the lien to $125,000 and is
subject to acceptance by the property owner within 14 days and
contingent on the other condition that the property will be demolished.
Commissioner White seconded the motion and all voted AYE at roll call.
B. Adoption of Personnel Policy Handbook Revisions
Town Manager Dunham stated the handbook was originally
developed when Scott Harrington was manager in the 90s and has been
revised three times since then in 2004, 2007 and 2015. He added that
when he came on staff in 2017, it was a goal of his to update the
handbook after first reading it due to new laws, etc. Mr. Dunham went
on to highlight the items that were new, changed or deleted because they
were no longer relevant. He added that 90% of the handbook was staying
the same. Mayor Morgan asked who had helped him with the updates, to
which Mr. Dunham gave credit to Assistant Town Attorney Nazzaro, CFO
Tew, Chief Allen and Lt. Haseley. Mayor Morgan was impressed and said
the sections added need to be added. Commissioner Lyons wanted to make
sure the HR Legal Compliance was taken care of, to which Assistant Town
Attorney Nazzaro said that he had anticipated that question and had
looked through it very thoroughly. Commissioner Lyons also asked about
actions including a Town Manager and the chain of command. He wanted to
know if something was said, for example harassment, and it involved the
Town Manager, who would they go to then. Mr. Nazzaro stated that it was
designee or supervisor, to which Commissioner Lyons thought it should go
to the Mayor or any one of the Commissioners. Town Clerk Taylor stated
that the Charter put the responsibility in the lap of the Commission as
far as hiring and firing for the Town Manager, Town Clerk and Police
Chief, but didn't say anything about complaints. Mr. Dunham then added
that something else that needed to be put in the handbook was if there
was a grievance made or an appeal to the Town Manager's decision it
needed to go before the Commission in a public meeting. Commissioner
White questioned the "at will" employment, to which CFO Tew answered
that Florida was an "at will" state. Mr. Dunham added that he liked to
go with due process procedures if possible. Commissioner White also
asked if the HRA was a separate insurance policy to which CFO Tew
replied that it was a benefit of $3,000 per year given by the Town to be
used for medical expenses not covered by insurance and it rolls over
each year. Commissioner Orthwein moved to approve the revisions to the
Personnel Policy Handbook. The motion was seconded by Vice Mayor
Stanley and all voted AYE at roll call.
C. Items by Mayor & Commissioners
There were none.
7
Minutes of Town Commission
Regular Meeting & Public Hearing
Held October 11, 2019 @ 9:00 A.M.
X. Adjournment.
Mayor Morgan adjourned the meeting at 10:53 A.M.
Renee Basel
Assistant Town Clerk
0
TOWN OF GULF STREAM
BALANCE SHEET &
CASH & BUDGET REPORT
Unaudited
As of October 31, 2019
TABLE OF CONTENTS
SECTION
PAGE(S)
Last Fiscal Period Summary and Highlights........................................................................... 1
CashBalance Sheet..................................................................................................................... 2-3
BudgetReport, General Fund............................................................................................................... 4-8
BudgetReport, Water Fund................................................................................................ 9-10
Budget Report, Undergrounding Fund.................................................................................... 11-12
Budget Report, Penny Sales Tax Fund................................................................................... 13
October 2019 Summary and Highlights
• The Town will continue to receive revenues for Fiscal Year 2019 until the month of November for several tax revenues thus
making it appear on the Financial Statements that we have not received any state or utility revenues
• The Delray Beach Dispatch Services Contract payment for Fiscal Year 2019-2020 has been paid in full
Town of Gulf Stream
Balance Sheet
October 31, 2019
-2-
General Fund 001
Water Fund 401
Underground Fund 155
Penny Sales Tax Fund 101
Assets
Cash - Oper Account
$183,401.90
$0.00
$0.00
$0.00
Cash - P/R Account
$8,120.35
$0.00
$0.00
$0.00
Cash - Operating MMA
$5,039,445.32
$0.00
$0.00
$0.00
Cash - Flagler Bank CD
$269,926.87
$0.00
$0.00
$0.00
Legacy Bank CD
$273,953.86
$0.00
$0.00
$0.00
Synovus (Florida Community Bank) CD
$247,352.28
$0.00
$0.00
$0.00
BankUnited CD
$250,000.00
$0.00
$0.00
$0.00
HRA Bank Account
$57,000.00
$0.00
$0.00
$0.00
Cash - Petty Cash
$200.00
$0.00
$0.00
$0.00
Accounts Receivable - Garbage
$13,924.62
$0.00
$0.00
$0.00
Miscellaneous Receivable
($14,654.21)
$0.00
$0.00
$0.00
Inventories
$4,877.18
$0.00
$0.00
$0.00
Prepaid Other
$2,652.56
$0.00
$0.00
$0.00
Penny Sales Tax MMA
$0.00
$0.00
$0.00
$185,271.81
Underground Pmj Pymt Fund - Checking
$0.00
$0.00
$30,319.96
$0.00
Cash - Suntrust MMA
$0.00
$0.00
$348,395.23
$0.00
Assessment Receivable
$0.00
$0.00
$758,539.32
$0.00
Delinq. Assessment Recievable
$0.00
$0.00
$0.04
$0.00
Cash-Flagler Bank Water Utility Savings
$0.00
$2,284,327.36
$0.00
$0.00
Accounts Receivable - Water
$0.00
($8,463.48)
$0.00
$0.00
Accounts Receivable - Reserves
$0.00
$7,325.01
$0.00
$0.00
Accounts Receivable -Backflow Preventer Test
$0.00
$850.00
$0.00
$0.00
Less: Allowance - Water
$0.00
$25,000.00
$0.00
$0.00
Due From General Fund
$0.00
$72,506.71
$0.00
$0.00
Prepaid Water Meters
$0.00
($0.34)
$0.00
$0.00
Inventory
$0.00
$0.68
$0.00
$0.00
Improvements Other Than Bldg.
$0.00
$2,658,921.72
$0.00
$0.00
Accum. Deprec.-Imp Other T Bld
$0.00
($1,046,980.36)
$0.00
$0.00
Equipment and Furniture
$0.00
$105,737.55
$0.00
$0.00
Accumulated Depr - Equip/ Furn
$0.00
($75,521.00)
$0.00
$0.00
Total Assets
$6,336,200.73
$3,973,703.85
$1,137,254.55
$185,271.81
-2-
General Fund 001
Liabilities and Fund Balance
Water Fund 401
Underground Fund 155 Penny Sales Tax Fund 101
Liabilities
Accounts Payable
$48,289.79
$0.00
$0.00
$0.00
Due to Water Fund
$72,506.71
$0.00
$0.00
$0.00
Accrued Compensated Absences
$0.48
$0.00
$0.00
$0.00
FICA Taxes Payable
($99,915.83)
$0.00
$0.00
$0.00
Other Insurance Deductions
$40.01
$0.00
$0.00
$0.00
Deposit:Damage Bond/Plans
$47,500.00
$0.00
$0.00
$0.00
Accounts Payable
$0.00
$0.00
$361,299.00
$0.00
Less: Retainage Payable
$0.00
$0.00
($225,521.00)
$0.00
Deferred Revenue
$0.00
$0.00
$758,538.80
$0.00
Accounts Payable
$0.00
$65.46
$0.00
$0.00
Water Accrued Wages Payable
$0.00
$0.13
$0.00
$0.00
Accrued Compensated Absences
$0.00
$1,257.92
$0.00
$0.00
Deferred Revenue
$0.00
$4,260.00
$0.00
$0.00
Total Liabilities
$68,421.16
$5,583.51
$1,345,358.80
$0.00
Fund Balance
Reserve for Dredging
$17,820.00
$0.00
$0.00
$0.00
Fund Balance
$6,249,959.57
$0.00
$0.00
$0.00
Fund Balance
$0.00
$0.00
$0.00
$185,271.81
Fund Balance
$0.00
$0.00
($208,104.25)
$0.00
Retained Earnings - Unreserved
$0.00
$3,554,487.20
$0.00
$0.00
Retained Earnings - Reserved
$0.00
($124,282.84)
$0.00
$0.00
R/E Reserved For D/S and R & R
$0.00
$537,915.98
$0.00
$0.00
Total Fund Balance
$6,267,779.57
$3,968,120.34
($208,104.25)
$185,271.81
Total Liabilities and Fund Balance
$185,271.81
$1,137,254.55
$3,973,703.85
$6,336,200.73
-3-
Revenues
Property Taxes
Ad Valorem Taxes - Current
Early Payment Discount -Ad Valo
interest on Tax Collection
Total Property Taxes
Fines
Judgements and Fines
Violations of Local Ordinances
Permits
Zoning/Code Review Fees
Inspection Fee
Registrations
County Business Tax
State & County
Local Option Fuel Tax R&S
FL Revenue Sharing
FL Rev Sharing -Alcoholic Bev
Local Government 1/2c Sales Tx
Fuel Tax Refund
Recycle Revenue Sharing
Interest
Interest On Investment
Franchises
Franchise Fees - FPL
Franchise Fees - Gas
Town of Gulf Stream
Income Statement
General Fund as of October 31, 2019
Current Month YTD
Actual Budget Variance 2020 Budget Percent
Actual Budget Variance
$0.00
$384,873.00
($384,873.00)
$0.00
$4,618,484.00
($4,618,484.00)
$4,618,484.00
0.00 %
$0.00
($13,750.00)
$13,750.00
$0.00
($165,000.00)
$165,000.00
($165,000.00)
0.00 %
$0.00
$208.00
($208.00)
$0.00
$2,500.00
($2,500.00)
$2,500.00
0.00%
$0.00
$371,331.00
($371,331.00)
$0.00
$4,455,984.00
($4,455,984.00)
$4,455,984.00
0.00 %
$74.46
$100.00
($25.54)
$74.46
$1,200.00
($1,125.54)
$1,200.00
6.21 %
$285.00
$33.00
$252.00
$285.00
$400.00
($115.00)
$400.00
71.25%
7359.46
$133.00
$226.46
$359.46
$1,600.00
($1,240.54)
$1,600.00
22.47
$920.00
$6,666.00
($5,746.00)
$920.00
$80,000.00
($79,080.00)
$80,000.00
1.15 %
$0.00
$25,000.00
($25,000.00)
$0.00
$300,000.00
($300,000.00)
$300,000.00
0.00%
$920.00
$31,666.00
($30,746.00)
$920.00
$380,000.00
($379,080.00)
$380,000.00
0.24%
$0.00
$208.00
($208.00)
$0.00
$2,500.00
($2,500.00)
$2,500.00
0.00%
$0.00
$208.00
($208.00)
$0.00
$2,500.00
($2,500.00)
$2,500.00
0.00
$0.00
$2,833.00
($2,833.00)
$0.00
$34,000.00
($34,000.00)
$34,000.00
0.00%
$0.00
$1,833.00
($1,833.00)
$0.00
$22,000.00
($22,000.00)
$22,000.00
0.00%
$0.00
$33.00
($33.00)
$0.00
$400.00
($400.00)
$400.00
0.00%
$0.00
$6,250.00
($6,250.00)
$0.00
$75,000.00
($75,000.00)
$75,000.00
0.00 %
$0.00
$108.00
($108.00)
$0.00
$1,300.00
($1,300.00)
$1,300.00
0.00%
$0.00
$16.00
($16.00)
$0.00
$200.00
($200.00)
$200.00
0.00 %
$0.00
$11,073.00
($11,073.00)
$0.00
$132,900.00
($132,900.00)
$132,900.00
0.00 %
$7,086.89
$3,750.00
$3,336.89
$7,086.89
$45,000.00
($37,913.11)
$45,000.00
15.75 %
$7,086.89
$3,750.00
$3,336.89
$7,086.89
$45,000.00
($37,913.11)
$45,000.00
15.75 %
$0.00
$9,583.00
($9,583.00)
$0.00
$115,000.00
($115,000.00)
$115,000.00
$0.00
$375.00
($375.00)
$0.00
$4,500.00
($4,500.00)
$4,500.00
0.00%
0.00%
-4-
Local Communication Svc Tax
Communications Services Tax
Garbage Collection Fees
Garbage Collection Fee
Utility Service Tax
Utility Service Tax - Electric
Utility Service Tax - Gas
Utility Service Tax - Propane
Contributions and Donations
Contributions - Community
Other
Certification, Copies, Misc Ot
Clerk's Charges & Fees
Lot Mowing and Clearing
Other Contractual Agreements
Other Miscellaneous Revenue
Operating Transfer
Total Revenues
Expenditures
Admin & General
Executive Salaries
Regular Salaries - Admin
Contingency - Miscellaneous
Overtime- Admin
FICA Taxes
Retirement Contributions
Life and Health Insurance
Legal Services -Planning Board
Misc. Prof Svcs.- Building Inspections
Misc Prof Svcs - TH
Current Month YTD
Actual Budget Variance Actual Budget Variance 2020 Budget Percent
$0.00
$5,000.00
($5,000.00)
$0.00
$60,000.00
($60,000.00)
$60,000.00
$0.00
$5,000.00
($5,000.00)
$0.00
$60,000.00
($60,000.00)
$60,000.00
$361,668.00
$335,299.50
$0.00
$13,000.00
($13,000.00)
$0.00
$156,000.00
($156,000.00)
$156,000.00
$0.00
$13,000.00
($13,000.00)
$0.00
$156,000.00
($156,000.00)
$156,000.00
$398.58
$0.00
$16,000.00
($16,000.00)
$0.00
$192,000.00
($192,000.00)
$192,000.00
$341.78
$1,083.00
($741.22)
$341.78
$13,000.00
($12,658.22)
$13,000.00
$238.47
$1,083.00
($844.53)
$238.47
$13,000.00
($12,761.53)
$13,000.00
$580.25
$18,166.00
($17,585.75)
$580.25
$218,000.00
($217,419.75)
$218,000.00
$92,657.38
$0.00
$1,000.00
($1,000.00)
$0.00
$12,000.00
($12,000.00)
$12,000.00
$0.00
$1,000.00
($1,000.00)
$0.00
$12,000.00
($12,000.00)
$12,000.00
$450.00
$208.00
$242.00
$450.00
$2,500.00
($2,050.00)
$2,500.00
$0.00
$58.00
($58.00)
$0.00
$700.00
($700.00)
$700.00
$0.00
$83.00
($83.00)
$0.00
$1,000.00
($1,000.00)
$1,000.00
$0.00
$1,250.00
($1,250.00)
$0.00
$15,000.00
($15,000.00)
$15,000.00
$0.00
$83.00
($83.00)
$0.00
$1,000.00
($1,000.00)
$1,000.00
$0.00
$65,833.00
($65,833.00)
$0.00
$790,000.00
($790,000.00)
$790,000.00
$450.00
$67,515.00
($67,065.00)
$450.00
$810,200.00
($809,750.00)
$810,200.00
$9,396.60
$532,800.00
($523,403.40)
$9,396.60
$6,393,684.00
($6,384,287.40)
$6,393,684.00
0.00 %
0.00 %
0.00%
0.00%
0.00%
2.63 %
0.27%
0.00%
0.00%
18.00%
0.00%
0.00 %
0.00%
0.00%
0.06%
0.15%
$4,587.51
$9,562.00
$4,974.49
$4,587.51
$114,747.00
$110,159.49
$114,747.00
4.00%
$26,368.50
$30,139.00
$3,770.50
$26,368.50
$361,668.00
$335,299.50
$361,668.00
7.29%
$24.99
$20,517.00
$20,492.01
$24.99
$246,212.00
$246,187.01
$246,212.00
0.01 %
$398.58
$416.00
$17.42
$398.58
$5,000.00
$4,601.42
$5,000.00
7.97%
($139.61)
$3,066.00
$3,205.61
($139.61)
$36,795.00
$36,934.61
$36,795.00
(0.38)%
$6,456.06
$7,407.00
$950.94
$6,456.06
$88,884.00
$82,427.94
$88,884.00
7.26%
$11,228.62
$8,657.00
($2,571.62)
$11,228.62
$103,886.00
$92,657.38
$103,886.00
10.81 %
$0.00
$416.00
$416.00
$0.00
$5,000.00
$5,000.00
$5,000.00
0.00%
$0.00
$25,000.00
$25,000.00
$0.00
$300,000.00
$300,000.00
$300,000.00
0.00%
$1,990.48
$2,333.00
$342.52
$1,990.48
$28,000.00
$26,009.52
$28,000.00
7.11 %
-5-
-6-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2020 Budget Percent
Accounting and Auditing Fees
$0.00
$1,291.00
$1,291.00
$0.00
$15,500.00
$15,500.00
$15,500.00
0.00 %
Property Trash Removal/ Mowing
$1,923.72
$250.00
($1,673.72)
$1,923.72
$3,000.00
$1,076.28
$3,000.00
64.12%
Travel and Per Diem - TH
$9.42
$375.00
$365.58
$9.42
$4,500.00
$4,490.58
$4,500.00
0.21 %
Communication -TH
$1,353.19
$833.00
($520.19)
$1,353.19
$10,000.00
$8,646.81
$10,000.00
13.53 %
Postage
$30.94
$250.00
$219.06
$30.94
$3,000.00
$2,969.06
$3,000.00
1.03%
Electric - TH
$229.55
$666.00
$436.45
$229.55
$8,000.00
$7,770.45
$8,000.00
2.87%
Water
$30.93
$1,458.00
$1,427.07
$30.93
$17,500.00
$17,469.07
$17,500.00
0.18 %
Rental and Lease Expense
$9.99
$375.00
$365.01
$9.99
$4,500.00
$4,490.01
$4,500.00
0.22%
Insurance - Liab/Prop/WC
$46,971.00
$11,833.00
($35,138.00)
$46,971.00
$142,000.00
$95,029.00
$142,000.00
33.08%
Insurance - Property
$6,571.00
$525.00
($6,046.00)
$6,571.00
$6,310.00
($261.00)
$6,310.00
104.14%
Building Maintenance - TH
$3,646.30
$1,083.00
($2,563.30)
$3,646.30
$13,000.00
$9,353.70
$13,000.00
28.05 %
Lawn Maintenance
$687.96
$833.00
$145.04
$687.96
$10,000.00
$9,312.04
$10,000.00
6.88 %
Bird Sanctuary Maintenance
$0.00
$83.00
$83.00
$0.00
$1,000,00
$1,000.00
$1,000.00
0.00%
Office Eq/Supp/Computer - TH
$1,900.00
$2,916.00
$1,016.00
$1,900.00
$35,000.00
$33,100.00
$35,000.00
5.43 %
Printing and Binding - TH
$1,176.25
$416.00
($760.25)
$1,176.25
$5,000.00
$3,823.75
$5,000.00
23.53 %
Legal Advertisement & Other
$21.20
$333.00
$311.80
$21.20
$4,000.00
$3,978.80
$4,000.00
0.53 %
Office Supplies
$310.99
$208.00
($102.99)
$310.99
$2,500.00
$2,189.01
$2,500.00
12.44%
Books, Membership, Training - TH
$2,967.95
$875.00
($2,092.95)
$2,967.95
$10,500.00
$7,532.05
$10,500.00
28.27%
Capital Outlay -TH
$0.00
$10,000.00
$10,000.00
$0.00
$120,000.00
$120,000.00
$120,000.00
0.00%
hiterfund Transfer to Water Fund
$0.00
$27,500.00
$27,500.00
$0.00
$330,000.00
$330,000.00
$330,000.00
0.00%
$118,755.52
$169,616.00
$50,860.48
$118,755.52
$2,035,502.00
$1,916,746.48
$2,035,502.00
5.83 %
Fire
Fire Control Contract Services
$43,501.24
$43,750.00
$248.76
$43,501.24
$525,000.00
$481,498.76
$525,000.00
8.29%
Misc. Repair and Maintenance
$0.00
$83.00
$83.00
$0.00
$1,000.00
$1,000.00
$1,000.00
0.00%
$43,501.24
$43,833.00
$331.76
$43,501.24
$526,000.00
$482,498.76
$526,000.00
8.27 %
Police
Executive Salaries
$4,323.99
$10,429.00
$6,105.01
$4,323.99
$125,156.00
$120,832.01
$125,156.00
3.45 %
Regular Salaries - Police Offr
$58,355.76
$72,119.00
$13,763.24
$58,355.76
$865,426.00
$807,070.24
$865,426.00
6.74%
Overtime - Police
$0.00
$1,250.00
$1,250.00
$0.00
$15,000.00
$15,000.00
$15,000.00
0.00%
Incentive Pay
$886.53
$1,060.00
$173.47
$886.53
$12,720.00
$11,833.47
$12,720.00
6.97%
FICA Taxes
($492.68)
$6,471.00
$6,963.68
($492.68)
$77,653.00
$78,145.68
$77,653.00
(0.63)%
Retirement Contributions
$12,227.49
$15,747.00
$3,519.51
$12,227.49
$188,968.00
$176,740.51
$188,968.00
6.47%
Life and Health Insurance
$355.44
$0.00
($355.44)
$355.44
$0.00
($355.44)
$0.00
0.00%
Life and Health Insurance
$28,041.71
$20,777.00
($7,264.71)
$28,041.71
$249,328.00
$221,286.29
$249,328.00
11.25 %
Misc Prof Svcs - PD
$400.00
$166.00
($234.00)
$400.00
$2,000.00
$1,600.00
$2,000.00
20.00%
Dispatch Service Contract
$58,495.67
$4,750.00
($53,745.67)
$58,495.67
$57,000.00
($1,495.67)
$57,000.00
102.62%
Travel and Per Diem - PD
$0.00
$166.00
$166.00
$0.00
$2,000.00
$2,000.00
$2,000.00
0.00%
-6-
-7-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2020 Budget Percent
Communication - PD
$413.35
$475.00
$61.65
$413.35
$5,700.00
$5,286.65
$5,700.00
7.25%
Electric - PD
$39.89
$250.00
$210.11
$39.89
$3,000.00
$2,960.11
$3,000.00
1.33 %
Water -PD
$0.00
$20.00
$20.00
$0.00
$250.00
$250.00
$250.00
0.00%
Rental and Lease Expense -PD
$0.00
$166.00
$166.00
$0.00
$2,000.00
$2,000.00
$2,000.00
0.00%
Building Maintenance - PD
$424.80
$416.00
($8.80)
$424.80
$5,000.00
$4,575.20
$5,000.00
8.50 %
Vehicle Maintenance
$88.20
$1,000.00
$911.80
$88.20
$12,000.00
$11,911.80
$12,000.00
0.74%
Office Eq/Supp/Computer - PD
$0.00
$750.00
$750.00
$0.00
$9,000.00
$9,000.00
$9,000.00
0.00%
Printing and Binding - PD
$0.00
$66.00
$66.00
$0.00
$800.00
$800.00
$800.00
0.00%
Uniform Cleaning
$0.00
$166.00
$166.00
$0.00
$2,000.00
$2,000.00
$2,000.00
0.00%
Office Supplies
$55.83
$125.00
$69.17
$55.83
$1,500.00
$1,444.17
$1,500.00
3.72 %
Fuel
$3,130.82
$3,333.00
$202.18
$3,130.82
$40,000.00
$36,869.18
$40,000.00
7.83 %
Uniforms & Equipment
$0.00
$541.00
$541.00
$0.00
$6,500.00
$6,500.00
$6,500.00
0.00%
Books, Memberships, Training - PD
$0.00
$416.00
$416.00
$0.00
$5,000.00
$5,000.00
$5,000.00
0.00%
Capital Outlay - PD
$0.00
$10,416.00
$10,416.00
$0.00
$125,000.00
$125,000.00
$125,000.00
0.00%
$166,746.80
$151,075.00
($15,671.80)
$166,746.80
$1,813,001.00
$1,646,254.20
$1,813,001.00
9.20%
Streets
Executive Salaries
$135.52
$0.00
($135.52)
$135.52
$0.00
($135.52)
$0.00
0.00%
Regular Salaries - Streets
$9,755.15
$12,388.00
$2,632.85
$9,755.15
$148,663.00
$138,907.85
$148,663.00
6.56%
Overtime - Streets
$0.00
$333.00
$333.00
$0.00
$4,000.00
$4,000.00
$4,000.00
0.00 %
FICA Taxes
($39.86)
$973.00
$1,012.86
($39.86)
$11,679.00
$11,718.86
$11,679.00
(0.34)%
Retirement Contributions
$1,023.13
$2,452.00
$1,428.87
$1,023.13
$29,427.00
$28,403.87
$29,427.00
3.48 %
Life and Health Insurance
$2,808.21
$3,462.00
$653.79
$2,808.21
$41,555.00
$38,746.79
$41,555.00
6.76%
Misc Prof Svcs - Streets
$0.00
$2,083.00
$2,083.00
$0.00
$25,000.00
$25,000.00
$25,000.00
0.00 %
Communication - Streets
$0.00
$41.00
$41.00
$0.00
$500.00
$500.00
$500.00
0.00%
Electric - Streets
$462.63
$1,500.00
$1,037.37
$462.63
$18,000.00
$17,537.37
$18,000.00
2.57%
Vehicle Maintenance- Streets
$664.24
$166.00
($498.24)
$664.24
$2,000.00
$1,335.76
$2,000.00
33.21 %
Misc. Repair and Maintenance
$2,262.00
$1,000.00
($1,262.00)
$2,262.00
$12,000.00
$9,738.00
$12,000.00
18.85 %
Misc. Other - NPDES
$400.00
$750.00
$350.00
$400.00
$9,000.00
$8,600.00
$9,000.00
4.44%
Operating Supplies
$1,127.71
$133.00
($994.71)
$1,127.71
$1,600.00
$472.29
$1,600.00
70.48%
Uniforms & Equipment
$764.89
$83.00
($681.89)
$764.89
$1,000.00
$235.11
$1,000.00
76.49%
Road Materials and Supplies
$0.00
$100.00
$100.00
$0.00
$1,200.00
$1,200.00
$1,200.00
0.00%
Capital Outlay - Streets
$0.00
$69,062.00
$69,062.00
$0.00
$828,750.00
$828,750.00
$828,750.00
0.00 %
$19,363.62
$94,526.00
$75,162.38
$19,363.62
$1,134,374.00
$1,115,010.38
$1,134,374.00
1.71 %
Legal
Regular Salaries - Legal
$8,038.85
$9,333.00
$1,294.15
$8,038.85
$112,000.00
$103,961.15
$112,000.00
7.18 %
FICA Taxes - Legal
($32.37)
$714.00
$746.37
($32.37)
$8,568.00
$8,600.37
$8,568.00
(0.38)%
Retirement Contributions - Legal
$1,681.73
$1,917.00
$235.27
$1,681.73
$23,012.00
$21,330.27
$23,012.00
7.31 %
-7-
Life and Health Insurance - Legal
Contracted Legal Services
Travel and Per Diem -Legal
Communication - Legal
Postage- Legal
Printing and Binding - Legal
Office Supplies - Legal
Books, Membership, Training - Legal
Total
Sanitation
Garbage Contract Services
Misc. Trash Disposal
Total Sanitation
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
variance
cucu ouaget re1cC11a
$2,808.18
$1,731.00
($1,077.18)
$2,808.18
$20,777.00
$17,968.82
$20,777.00
13.52%
$224.51
$45,833.00
$45,608.49
$224.51
$550,000.00
$549,775.49
$550,000.00
0.04
%
$0.00
$83.00
$83.00
$0.00
$1,000.00
$1,000.00
$1,000.00
0.00%
$52.72
$54.00
$1.28
$52.72
$650.00
$597.28
$650.00
8.11
%
$0.00
$8.00
$8.00
$0.00
$100.00
$100.00
$100.00
0.00
%
$0.00
$16.00
$16.00
$0.00
$200.00
$200.00
$200.00
0.00%
$30.40
$16.00
($14.40)
$30.40
$200.00
$169.60
$200.00
15.20
%
$450.00
$375.00
($75.00)
$450.00
$4,500.00
$4,050.00
$4,500.00
10.00
%
$13,254.02
$60,080.00
$46,825.98
$13,254.02
$721,007.00
$707,752.98
$721,007.00
1.84%
$346.32
$13,000.00
$12,653.68
$346.32
$156,000.00
$155,653.68
$156,000.00
0.22%
$0.00
$650.00
$650.00
$0.00
$7,800.00
$7,800.00
$7,800.00
0.00
%
$346.32
$13,650.00
$13,303.68
$346.32
$163,800.00
$163,453.68
$163,800.00
0.21
%
$361,967.52
$532,780.00
$170,812.48
$361,967.52
$6,393,684.00
$6,031,716.48
$6,393,684.00
5.66%
($352,570.92)
$20.00
($352,590.92)
($352,570.92)
$0.00
($352,570.92)
$0.00
0.00
%
($352,570.92)
$20.00
($352,590.92)
($352,570.92)
$0.00
($352,570.92)
$0.00
0.00%
-R-
Revenues
Water Sales
Water Sales
Total Water Sales
Reserve Fees
Reserves Fees
Total Reserve Fees
Interest
Interest On Investment
Other
Transfer from General Fund
Water Fund Balance Transfer In
Backflow Preventer Test - Revenue
Backflow Preventer Test Sale
Total
Total Revenues
Expenditures
Water Purchased
Water Purchased - Commodity
Water - Capacity
Water Purchased -Meter Charge
Backflow Preventer Testing
Total Water Purchased
Other Expenses
Regular Salaries - Water
Overtime - Water
FICA Taxes
Actual
$0.00
Town of Gulf Stream
Income Statement
Water Fund as of October 31, 2019
Current Month
Budget
Variance Actual Budget
YTD
Variance 2020 Budget Percent
$87,500.00
($87,500.00)
$0.00
$1,050,000.00
($1,050,000.00)
$1,050,000.00
$87,500.00
($87,500.00)
$0.00
$1,050,000.00
($1,050,000.00)
$1,050,000.00
$0.00 $11,250.00 ($11,250.00)
$2,897.99 $666.00 $2,231.99
$0.00 $27,500.00 ($27,500.00)
$2,897.99 $276,682.00 ($273,784.01)
0.00 %
0.00%
$0.00
$135,000.00
($135,000.00)
$135,000.00
0.00 %
$0.00
$135,000.00
($135,000.00)
$135,000.00
0.00 %
$674.01
$2,500.00
$2,897.99
$8,000.00
($5,102.01)
$8,000.00
36.22%
$2,897.99
$8,000.00
($5,102.01)
$8,000.00
36.22 %
$6.54
$2.46
$0.00
$330,000.00
($330,000.00)
$330,000.00
0.00 %
$0.00
$1,790,706.00
($1,790,706.00)
$1,790,706.00
0.00%
$0.00
$2,120,706.00
($2,120,706.00)
$2,120,706.00
0.00%
0.00 %
$0.00
$6,500.00
($6,500.00)
$6,500.00
0.00%
$0.00
$6,500.00
($6,500.00)
$6,500.00
0.00%
$17,709.84
$53,333.00
$35,623.16
$17,709.84
$640,000.00
7.03 %
$622,290.16
$0.00
$640,000.00
2.77 %
$674.01
$2,500.00
$1,825.99
$674.01
$30,000.00
$4,441.97
$29,325.99
(0.34)%
$30,000.00
2.25 %
$2.46
$9.00
$6.54
$2.46
$110.00
$107.54
$110.00
2.24 %
$0.00
$541.00
$541.00
$0.00
$6,500.00
$6,500.00
$6,500.00
0.00 %
$3,717.92 $4,405.00
$0.00 $416.00
($14.97) $368.00
2.72 %
$687.08
$3,717.92
$52,863.00
$49,145.08
$52,863.00
7.03 %
$416.00
$0.00
$5,000.00
$5,000.00
$5,000.00
0.00%
$382.97
($14.97)
$4,427.00
$4,441.97
$4,427.00
(0.34)%
-9-
Retirement Contributions
Life and Health Insurance
GIS/Mapping
Water Sampling & Testing
Repair Services
Software Maintenance Contract
Communication
Postage
Electric - Chlorinator
Insurance - General Liability
Vehicle Maintenance- Water
Printing and Binding
Provision for Bad Debt
Misc. Operating Supplies
Uniforms & Equipment
Books, Membership, Training -Water
Depreciation Expense
Renewal & Replacement Expense
Capital Outlay- Water
Total Other Expenses
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
Actual
,31 / /.10
$2,597.00
$0.00
$175.00
$0.00
$786.85
$72.14
$0.00
$9.97
$0.00
$664.25
$0.00
$0.00
$1,664.41
$764.85
$0.00
$0.00
$0.00
CA nn
Town of Gulf Stream
Income Statement
Water Fund as of October 31, 2019
Current Month
Budget
a00-
$1,731.00
00v v$1,731.00
$541.00
$666.00
$1,827.00
$875.00
$41.00
$83.00
$45.00
$3,833.00
$83.00
$16.00
$0.00
$583.00
$25.00
$122.00
$5,833.00
$1,333.00
e106 Al 1 nn
e'fo 6911 C1 G776 In& nn
teOG 7n1 C7\ e176 nn
Variance
Actual
$108.22
$777.78
($866.00)
$2,597.00
$541.00
$0.00
$491.00
$175.00
$1,827.00
$0.00
$88.15
$786.85
($31.14)
$72.14
$83.00
$0.00
$35.03
$9.97
$3,833.00
$0.00
($581.25)
$664.25
$16.00
$0.00
$0.00
$0.00
($1,081.41)
$1,664.41
($739.85)
$764.85
$122.00
$0.00
$5,833.00
$0.00
$1,333.00
$0.00
T10A All nn
en nn
YTD
Budget
alv'0Y1.vv
$20,777.00
$6,500.00
$8,000.00
$21,924.00
$10,500.00
$500.00
$1,000.00
$550.00
$46,000.00
$1,000.00
$200.00
$2,000.00
$7,000.00
$300.00
$1,471.00
$70,000.00
$16,000.00
T1 14f 0A1 nn
$208,907.80 $11,215.20 $2,643,596.00
j)L46,9V4.49 aL7,OV1.71 a0,0wu'-v.vv
($26,879.52) ($26,703.52) $0.00
Variance 2020 Budget Percent
a7,00J.GL
a1v,vYl.vv
$18,180.00
$20,777.00
$6,500.00
$6,500.00
$7,825.00
$8,000.00
$21,924.00
$21,924.00
$9,713.15
$10,500.00
$427.86
$500.00
$1,000.00
$1,000.00
$540.03
$550.00
$46,000.00
$46,000.00
$335.75
$1,000.00
$200.00
$200.00
$2,000.00
$2,000.00
$5,335.59
$7,000.00
($464.85)
$300.00
$1,471.00
$1,471.00
$70,000.00
$70,000.00
$16,000.00
$16,000.00
$2,356,943.00
$2,356,943.00
$2,632,380.80
$2,643,596.00
Cs Inn 6nA Ao
e1 17A 7916 nn
ie.)c 7911 c71 fn nn
/.J1 Yo
12.50%
0.00%
2.19%
0.00%
7.49%
14.43 %
0.00%
1.81 %
0.00%
66.43 %
0.00 %
0.00%
23.78 %
254.95 %
0.00%
0.00%
0.00%
0.00%
0.42%
a no 0/
a nn 0/-
($26,703.52)
f
($26,703.52) $176.00 ($26,879.52) ($26,703.52) $0.00 ($26,703.52) $0.00 0.00%
Town of Gulf Stream
Income Statement
Undergrounding Fund as of October 31, 2019
-11-
Current Month
YTD
Actual
Actual
Revenues
Non -Ad Velorem Taxes
Ad Valorem Taxes - Current
$0.00
$0.00
Early Payment Discount -Ad Valo
$0.00
$0.00
NAV Taxes - Fees
$0.00
$0.00
Total Non- Ad Velorem Taxes
$0.00
$0.00
Interest
Interest On Investment
$12.35
$12.35
$12.35
$12.35
Other
Assessment Revenues
$0.00
50.00
Interest On Investment
$12.35
$12.35
Interest Revenue on Assessment
$0.00
$0.00
Admin Fee Revenue
$0.00
$0.00
Refund Prior Yr Expenditure
$0.00
$0.00
Miscellaneous Revenue
$0.00
$0.00
$12.35
$12.35
Total Revenues
$24.70
$24.70
Expenditures
All Expenses
GIS/Mapping
$0.00
$0.00
Engineering Fees
$0.00
$0.00
Prof Svcs - Design Survey Work
$0.00
$0.00
Prof Svcs - Project Management
$0.00
$0.00
Prof Svcs - Const Survey Work
$0.00
$0.00
Prof Svcs - Project Admin
$0.00
$0.00
Prof Svcs - Assessment Consult
$0.00
$0.00
Accounting and Auditing Fees- UG
$0.00
$0.00
Cont Svcs - FPL Fees
$0.00
$0.00
Cont Svcs - Street Light Syste
$0.00
$0.00
Cont Svcs - UG Construction
$0.00
$0.00
-11-
Town of Gulf Stream
Income Statement
Undergrounding Fund as of October 31, 2019
Current Month
Actual
Cont Svcs - Pre Const Landscap
Cont Svcs - Post Const Landsca
Cont Svcs - AT&T Fees
Cont Svcs - Comcast Fees
Legal Advertisement & Other
Discount
County Admin Fee
Misc. Expenses
Debt Service - Principal
Debt Service - Interest
Total Other Expenses
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
YTD
Actual
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$24.70
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$24.70
$24.70 $24.70
-12-
Revenues
YTD
101-31260-000-00
Discretionary Infrastructure Tax
101-36110-000-00
Interest On Investment
101-38200-000-00
PST Balance Transfer In
Total Revenues
Expenses
$0.00
101-56400-000-00
Infrastructure Capital Outlay
Total Expenses
$230.45
BEGINNING FUND BALANCE
NET SURPLUS/(DEFICIT)
ENDING FUND BALANCE
Town of Gulf Stream
Income Statement
Penny Sales Tax Fund as of October 31, 2019
-13-
YTD
Actual
Budget
FY 2020 Budget
Variance
$0.00
$60,000.00
$60,000.00
($60,000.00)
$230.45
$400.00
$400.00
($169.55)
$0.00
$100,000.00
$100,000.00
($100,000.00)
$230.45
$160,400.00
$160,400.00
($160,169.55)
$0.00
$160,400.00
$160,400.00
$160,400.00
$0.00
$160,400.00
$160,400.00
$160,400.00
$185,041.36
$0.00
$0.00
$185,041.36
$230.45
$0.00
$0.00
$230.45
$185,271.81
$0.00
$0.00
$185,271.81
-13-
"1EPTORANDUiir
TO« iN OF GULF STREAM, FLORIDA
OFFICE OF THE TOWN CLERK
R1TA TAYLOR
DATE: November 1, 2019
TO: Town Commission
RE: Financial Report for October 2019
This report is not available at this time. It will be delivered
under separate cover prior to the meeting on November 8, 2019.
Gulf Stream Police Department "
F`A' Activity Report
From 10/1/2019 Through 10/31/2019
Activity
Count
ALARMS
5
ANIMAL COMPLAINT
1
ASSIST OTHER DEPARTMENT
11
DIRECTED PATROL
140
POLICE SERVICE
8
SUSPICIOUS INCIDENT
1
SUSPICIOUS PERSON
2
TOWN ORDINANCE VIOLATION
31
TRAFFIC COMPLAINT
6
TRAFFIC CONTACTS
131
TF 5T
OU
Gulf Stream Police Department�
FLA. Activity Report
From 10/1/2018 Through 10/31/2018
Activity
Count
ALARMS
17
ASSIST OTHER DEPARTMENT
9
CRIMINAL MISCHIEF
2
DIRECTED PATROL
132
DISTURBANCE
1
FOUND PROPERTY (CONTROLLED SUBSTANCE)
1
POLICE SERVICE
8
SUSPICIOUS INCIDENT
3
SUSPICIOUS PERSON
I
SUSPICIOUS VEHICLE
1
TOWN ORDINANCE VIOLATION
48
TOWN ORDINANCE VIOLATION (DOG)
1
TRAFFIC COMPLAINT
1
TRAFFIC CONTROL
3
TRAFFIC STOP (VEHICLE FAIL TO STOP)
1
TRAFFIC CONTACTS
120
MEMORANDUM
TOWN OF GULF STREAM, FLORIDA
OFFICE OF THE TOWN CLERK
RTA TAYLOR
DATE: November 1, 2019
TO: Town Commission
RE: Declaration of Use Agreement
The ARPB has approved an application submitted by The Little Club
to allow Pickleball to be played on 2 new courts that were also
approved by the ARPB for construction at The Little Club.
Several conditions and remedies for violations of the conditions
are found on Pages 4 and 5 of this document. Amendments to this
list may be authorized through a favorable vote of the Commission.
The content of this Declaration of Use Agreement and subsequent
amendment or approval is the only matter for discussion under this
item.
Declaration of Use Agreement
The Town of Gulf Stream
and
The Little Club, Inc.
October 2019
Prepared by and Return to:
Town of Gulf Stream
100 Sea Road
Gulf Stream, FL 333483
(561) 276-5116
Table of Contents
Page
Article I Recitals...................................................... 4
Article II The Little Club's Use ............................................ 4
Article III Conditions..................................................... 4
Article IV Voluntary Agreement ............................................. 4
Article V Remedies for Violation ........................................... 4
Article VI Provisions to Run with the Land/Recording ........................... 5
Article VII Entire Agreement ............................................... 5
Article VIII Effective Date .................................................. 5
Article IX Miscellaneous ...................................... ........... 6
1►•
DECLARATION OF USE AGREEMENT
THIS DECLARATION OF USE AGREEMENT is made and entered into this day
of 2019 by and between the TOWN OF GULF STREAM, a Florida municipal
corporation, 100 Sea Road, Gulf Stream, Florida 33483 (hereafter, "Town") and THE LITTLE
CLUB, INC., 100 Little Club Road, Gulf Stream, FL 33483 (hereafter, "Club") (collectively, the
"Parties"), which terms "Town" and "Club" will include and bind the successors and assigns of the
Parties, wherever the context so requires or admits.
WITNESSETH:
WHEREAS, the land described in Exhibit "A" attached hereto and made a part hereof
(hereafter, the "Land") is located within the municipal limits of the Town; and
WHEREAS, the Club operates a private golf course and clubhouse, which is a permitted
use in the Outdoor Recreational District in which it is zoned; and
WHEREAS, the Architectural Review and Planning Board was presented with Application
# 019-05 (hereafter, "Application"), which sought a permit for the construction of two (2) Pickleball
courts with a spectator area, a total of 3,300 square feet, in an open area west of the existing
Hillside House Condominium; and
WHEREAS, on July 25, 2019 and September 26, 2019, the Architectural Review and
Planning Board directed the Club to provide additional information on the potential noise
generated by the two (2) proposed pickleball courts and how the Club would mitigate that noise
to lessen its impact to the adjoining properties; and
WHEREAS, on October 21, 2019, the Club and adjoining property owners met with the
Gulf Stream Town Manager and discussed specific conditions of approval to address the potential
noise generated by the two (2) pickleball courts and the enforcement of those conditions; and
WHEREAS, should the Club fail to comply with the conditions of approval set forth in
Article III and Article V below, the approval of the Application may be revoked and play on the
Pickleball Court must cease; and
WHEREAS, all the representations made herein are true and accurate, and the approval
of the Application is conditioned upon the representations made herein and all of the conditions
herein imposed; and
WHEREAS, on October 24, 2019, the Architectural Review and Planning Board approved
the Application with certain conditions.
NOW, THEREFORE, in consideration of the mutual promises set forth herein, it is agreed as
follows:
3
ARTICLE I
RECITALS
The recitals set forth above are true and correct and are incorporated herein and made a
part hereof.
ARTICLE II
THE LITTLE CLUB'S USE
The use that is the subject of this Declaration of Use shall be as set forth in the Application
submitted to the Town for Application # 019-05 and approved by the Architectural Review and
Planning Board ("ARPB") on October 24, 2019 as the same may be amended from time to time
(herein "Approval").
ARTICLE III
CONDITIONS
The approval to allow pickleball to be played on the two (2) pickleball courts that are the
subject of Application # 019-05 is conditioned upon the following:
1. Play shall be allowed only between the hours of 8 a.m. to 6 p.m. Monday through Friday,
and 9 a.m. to 6 p.m. on Saturday and Sunday.
2. All players shall use foam balls with comparable sound dampening characteristics to the
foam quiet ball by Gamma as proposed in the Application in all pickleball games.
3. All players shall use quiet paddles with comparable sound dampening characteristics to
the Sniper "quiet" pickleball paddle by Patriot Pickleball as proposed in the Application in
all pickleball games.
ARTICLE IV
VOLUNTARY AGREEMENT
The Club agrees to be bound by the terms and conditions in this Agreement, and the Club
waives any legal objection it might otherwise have to said terms and conditions or parts thereof.
ARTICLE V
REMEDIES FOR VIOLATION
Upon determination of the ARPB of a violation of any of the conditions contained in Article
III of this Agreement that is based on competent substantial evidence, the Club shall pay
to the Town a liquidated amount per violation occurring in a year. For the purposes of
determining the number of cumulative violations in a year, a year is defined as starting on
December 1 and ending on November 30. The amounts per violation are as follows:
First Violation: $500
Second Violation: $1,000
Third Violation: $1,500
Fourth Violation: $2,000
Fifth and Subsequent Violations: $2,500
rd
On the occurrence and finding by the ARPB of a sixth violation within one year (defined
as starting December 1 and ending on November 30), that is based on competent
substantial evidence, the ARPB at a future meeting may rescind the approval of the use.
In the event the Club disputes the determination of the ARPB that a violation of this
Agreement has occurred, the Club may appeal its decision to the Board of Adjustment of
the Town of Gulf Stream. Appeals of any decision of the Board of Adjustment shall be to
the Circuit Court in and for Palm Beach County, Florida.
2. In addition to the above, the Town shall have all remedies available at law and in equity in
order to enforce the terms of this Agreement, including but not limited to (a) the Town's
Code Enforcement procedures; (b) all remedies otherwise provided in the Town's Code
of Ordinances; and (c) injunction, specific performance, and any and all other equitable
relief through the civil courts in and for Palm Beach County for the State of Florida. In the
event the Town is required to seek injunctive relief, it shall not be required to post bond
and it shall not be required to demonstrate irreparable harm or injury to secure an
injunction to enforce the terms of this Agreement. Additionally, in the event of any breach,
default or non performance of this Agreement, or any of its covenants, agreements, terms
or conditions, the prevailing party shall be entitled to recover its costs, expenses and
reasonable attorney's fees insofar as whomever prevails, either before or as a result of
litigation, including appeals.
ARTICLE VI
PROVISIONS TO RUN WITH THE LAND/RECORDING
This Agreement shall run with the land. The approval of the Application referenced herein
and this Agreement shall terminate upon the termination of the Club's operation and ownership
of the two (2) pickleball courts, or rescission of the approval by the ARPB. This Agreement shall
be recorded by the Club in the Official Records of Palm Beach County, Florida upon full execution
by the Parties.
ARTICLE VII
ENTIRE AGREEMENT
This agreement represents the entire agreement between the Parties as to its subject
matter and it may not be amended except by written agreement executed by both parties. In the
event the conditions contained in Article III succeed in mitigating the impact of sound to adjoining
properties, the Club may petition the ARPB to expand the hours of play permitted. Such
expansion would include, for example, extending the hours of play during the Summer months.
ARTICLE VIII
EFFECTIVE DATE
The Effective Date of this Agreement shall be the day upon which this Agreement is
executed by the last party to sign the Agreement.
5
ARTICLE IX
MISCELLANEOUS
Whenever the word "laws" Appears in this Agreement, it shall be deemed to include all
ordinances, rules and regulations as well as laws of the appropriate governmental authorities.
This Agreement may not be amended except by written instrument signed by all parties
hereto.
Paragraph headings are inserted for convenience only and shall not be read to enlarge,
construe, restrict or modify the provisions hereof. All references to numbered or lettered
paragraphs, subparagraphs and exhibits refer (unless the context indicates otherwise) to
paragraphs and subparagraphs of this Agreement and to exhibits attached hereto, which exhibits
are by this reference made a part hereof.
In the event of the invalidity of any provision of this Agreement, same shall be deemed
stricken herefrom and this Agreement shall continue in full force and effect as if such invalid
provision were never a part hereof.
This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida.
IN WITNESS WHEREOF, this Agreement is accepted by the Parties on the date last
written below.
Witness:
Print Name:
Print Name:
Print Name:
Print Name:
N
TOWN OF GULF STREAM
By:
Scott Morgan, Mayor
Date:
Attest:
Rita Taylor, Town Clerk
By:
Gregory L. Dunham, Town Manager
Date:
Witness:
Print Name:
Print Name:
STATE OF FLORIDA
COUNTY OF PALM BEACH
THE LITTLE CLUB, INC.
By:
Print Name:
Its:
Date:
The foregoing instrument was acknowledged before me this day of
2019, by Scott Morgan, Mayor of the Town of Gulf Stream, a Florida municipal corporation, on
behalf of the corporation. He is personally known to me and he did not take an oath.
Signature of Notary Public
Printed Name of Notary Public
Commission Expires:
STATE OF FLORIDA
COUNTY OF PALM BEACH
The foregoing instrument was acknowledged before me this day of
2019, by Gregory L. Dunham, the Town Manager of the Town of Gulf Stream, a Florida
municipal corporation, on behalf of the corporation. He is personally known to me and he did
not take an oath.
Signature of Notary Public
Printed Name of Notary Public
Commission Expires:
rA
STATE OF FLORIDA
COUNTY OF PALM BEACH
The foregoing instrument was acknowledged before me this day of
2019, by , on behalf of The Little Club, Inc. He/She is personally
known to me / produced the following Identification
and he/she did not take an oath.
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY FOR THE TOWN OF
GULF STREAM
in
Edward C. Nazzaro, Esquire
Ell
Signature of Notary Public
Printed Name of Notary Public
Commission Expires:
-• L
33242
pis , Dated this jp ice+- day of *444 A. D. 19 72 ,
M between RY V. POPE and ERNESTINE N. POPE, his wife,
cv O
co
O
hereinafter calledt ntor gwhich term shall include when used herein, wherever the
context so requires o� their heirs and assigns,
r`
and THE LIT UB, INC.
100 Littl Road
Delray Bea rida 33444
hereinafter called the Grantee ch term shall include when used herein, wherever the
context so requires or admits, iteessors and assigns,
IT
WITNESSETH: That for the�i/f�Ten Dollars ($10.00) and other good and
valuable considerations, said Grantor s dk hereby grant, bargain, sell, alien, remise,
release, convey and confirm unto the said all that certain piece of property and
tract of land situate in the County of Palm a O and State of Florida,
described as follows:��
00P A parcel of land in Section wnship 46 South, Range 43
,t1��5 East and Section 34, Township 45 South, a 43 East, more
particularly described as follows:
Beginning at a point in the Easter fight -of -Way line of
the Intracoastal Waterway according to the a of said Right -of
Way recorded in Plat Book 17, Page 14-A, Publ cords of Palm
Beach County, 525 feet Northerly of, measured said Easterly
Right -of -Way line, the Northwest corner of Lo ock 3, as
shown on Plat 1, Polo Fields, recorded in Plat , Page 13,
Public Records of Palm Beach County; thence Nort er long said
Easterly Right -of -Way line, a distance of 70.72 , more or less,
to a point in the South line of Section 34; thence continue North-
erly, making an angle to the East, a distance of 1105', more or
less, along the Easterly Right -of -Way line of the Intracoastal
Waterway, according to the plat of said Rightt-of-Way recorded in
Plat Book 17, Page 13-B, to a point in a line parallel to, and
248.24 feet Southerly of, measured at right angles to, the North
line of Lot 17, Benson Bros. Subdivision, according to the plat
thereof recorded in Plat Book 5, Page 27, Public Records of Palm
Beach County; thence Easterly along said parallel line, a distance
of 380 feet; thence Northerly, at right angles to the preceding
course, a distance of 208.24 feet, to a point in a line parallel
his instniment wi s prepared by
Patrick C, cough�an,..Esq.,.,
` i 3 Pati 52 Alley, Naas f^^r:rs, Lied :;.y "� Chauncey,
06 O()
C � 321 Roy.;l l'l37,1
P. 0. Sox 431
l l Palm Beach, Florida 33480,
to, and 40 feet Southerly of, measured at right angles to, the
said North line of Lot 17; thence Easterly along said parallel
line, a distance of 150 feet; thence Southerly, at right angles to
the preceding course, a distance of 208.24 feet to a point in the
line para el to, and 248.24 feet Southerly of the said North line
of Lot 17; hence Easterly along said parallel line, a distance of
382 fjNo
r less, to a point in a line parallel to and 140'
Westea East line of the West 1/2 of the Southwest 1/4 of
Sectince Southerly along said parallel line, a distance
of 68Pe or less, to a point in a line parallel to, and
405.4of the South line of Section 34; thence
Westerly al�id parallel line, a distance of 80,93 feet, more
or less, tl a poi t d n a line parallel to and 220.95 feet Westerly
of the said Ea ne of the West 1/2 of the Southwest 1/4 of
Section 34; the utherly along said parallel line a distance
of 405.43 feet, a point in the South line of Section 34, thence
Westerly along saidOZ
th line of Section 34, a distance of 30
feet, more or less, point in the Westerly Right -of -Way line of
Gulf Stream Road; th outherly along said Westerly Right -of -
Way line, a distance .15 feet, more or less; thence
continue Southerly, ma n angle of deflection to the East from
the preceding course of ° 38' 3011, a distance of 41.70 feet
more or less, along said5t,
rly Right -of -Way line of Gulf Stream
Road, to a point in a linallel to, and 175 feet North of
measured at right angles the center line of School Road as
shown on the aforementioned P , Polo Fields, thence Westerly
along said parallel line, a e of 775 feet, more or less, to
a point in a line parallel to 0 feet Easterly of the Easter-
ly Right -of -Way line of the Int Easter-
t.
Waterway, according to
the Plat of said Right -of -Way re r in Plat Book 17, page 14-A,
Public Records of Palm Beach Count Qce Northerly, along
said parallel line, a distance of 3Vf4�o
to a point in a line
parallel to, and 525 feet Northerlyured at right angles
to, the said center line of School Rnce Westerly along
said parallel line a distance of 200 the point of beginning.
TOGETHER with all buildings and impr%e: located
thereon and such buildings and improv nts as may now
be under construction or hereafter const ed on the
demised premises.
The above description constitutes the land on wQare located
the golf course and Club House of the Little Clu O J�
Containing approximately 33 acres, plus lot of .92 aaS
----------------------
STATE 0 FLORIDA I
t; DOCUMENTARY
'�� EEVVFEren- STAMP TAX I
UEDEPf,F RNr
o rn
atnLs 7
2M 3 7 5.0 0 I
lL
DOCUMENTARYSU R TAX
_=
N E
D hlYL8u110824
F ORI `
STAMP I
•900.001
F FLORIDAI
STAMP TAXI
` I
96.1900.001
-----------------------------------------------------------------------
,02003 naa 53
And the said Grantor s covenant to warrant and defend the premises and the
title thereto against the lawful claims of all persons claiming by, through or under
ESS WHEREOF, the said Grantor s do hereunto set thej�ands
and s
a e day and year aforesaid,
17,711
9
Signed, seal1r, delivered
in the presence op
-•------..-------- - ----- ----------
- - - --------
-- ---------------
STATE OF .FLORIDA
COUNTY OF A/?
Henry V.— 'pe (SEAL)
. .. .... --- - ------- (SEAL)
--
Ernestine 9 c -
n,- e—s- i � 1"n -e - E—io-pe-
Before me personally appeared n
to me well known and known to me to be the individual $
— . . and who executed the foregoing instrument, and
ncknowtedged before me that the yeztcuted the some for t as train expressed.
WITNESS my hand and official seat this .... .. day of
. . ........ ..............
Notary 1i n>d for the County end State Aforeuid,
My commission 12 ;�r
�-C
U
Al.
STATE OF
I "I SS.
COUNTY'or—
More me personally spp-Arecr� .. ................................
to me well known and known to me to be the"Itidividual described in and who executed the foregoing Instrument, and
acknowledged before me that he executed the same"far,tbc purposes therein expressed.
WITNESS my hand and official stal this .............. ... "dow-0i ........... ..... t9._......
..................... .............
Notary Public In and for the County and SaftAf*
uz.ld.
My commission expires;
%S a 16 '%
1'.00 '01%0
V!ot
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TOWN OF GULF STREAM
Engineering Services for
Wastewater Feasibility Study Update
DATE: October 18, 2019
BACKGROUND
The Town's service area is mostly un-sewered, with wastewater currently treated through on-site
septic tanks or treatment systems and subsequently discharged to associated drain field systems.
There is an area on the north side of the Town's service area, near Town Hall, which is currently
serviced by a low pressure sewer system which collects and transfers flow to the City of Boynton
Beach for subsequent treatment and disposal.
DESCRIPTION OF WORK
In 2002, Mathews Consulting (MC) completed a "Wastewater Feasibility Study" for the Town
which evaluated the feasibility of installing a wastewater collection system throughout the Town's
service area. The Town has requested that Baxter & Woodman, Inc. (CONSULTANT) update
that report to reflect today's current design standards and construction costs.
SCOPE OF WORK
CONSULTANT proposes to provide the following services:
Task No. 1— Evaluation of Service Area and Wastewater Flows
CONSULTANT shall evaluate the service area, including the type and number of units within the
existing service area. CONSULTANT shall consider future growth and build -out conditions to
establish future service area conditions, number and type of units. CONSULTANT shall estimate
wastewater flows for existing and future conditions, including average daily flow and peak hour
flow rates. Specific tasks include the following:
• Meet with Town to discuss service area, population served and property characteristics.
• Conduct field inspection of service area, including potential tie-in locations with the City
of Delray Beach and the City of Boynton Beach.
• Collect as -built information for proposed sewer areas including tie-in points.
• Research property records and verify house/building locations/characteristics.
• Check water records for water consumption to assist with the development of potential
wastewater generation rate estimates.
• Develop flow projections for existing and future conditions.
• Evaluate the use of conventional gravity vs. low pressure system, including
advantages/disadvantages of each (i.e. construction and operation of systems for the
specific area).
• Write up task results and provide flow tables.
Page 1 of 8
Task No. 2 — Preliminary System Layout and Design
CONSULTANT shall provide preliminary layout and design of wastewater collection systems to
service the Town's service area. CONSULTANT shall consider two (2) flow options for the
collection system:
1) Transfer all flow to the City of Delray Beach Collection System
2) Transfer part of the flow to the City of Delray Beach and part of the flow to the City of
Boynton Beach collection system.
CONSULTANT shall coordinate with each of the City's to determine capacity of their system to
accept the Town's wastewater flow.
CONSULTANT shall consider two (2) design options for the collection system:
1) Conventional gravity system with lift stations
2) Low pressure system
Preliminary layout shall include schematic of system routing, pipe sizing, pump station capacity,
and acceptable tie-in locations at neighboring systems. It is assumed that a master wastewater
flow meter will be provided at the connection point with the neighboring City.
Specific tasks include the following:
• Meet with the City of Delray Beach and the City of Boynton Beach to verify possible tie-
in locations, restrictions, capacity limitations, etc.
• Update system layout for Option 1 (flow to Delray Beach)
• Update system layout for Option 2 (flow to Delray Beach and to Boynton Becah)
• Calculate required pipe sizes and invert elevations for Option 1
• Calculate required pipe sizes and invert elevations for Option 2
• Update system layout for low pressure system.
• Calculate design requirements for proposed lift stations. Identify pump, mechanical and
electrical requirements.
• Check capacity of Delray tie-in locations (Option 1 and 2). Calculate new conditions with
proposed flow.
• Check capacity of Boynton tie-in locations (Option 2). Calculate new conditions with
proposed flow.
• Write up task results.
Task No. 3 — Preliminary Cost Evaluation
CONSULTANT shall provide preliminary capital cost evaluation for the proposed system
layouts and flow routing options. Specific tasks to be completed:
• Contact the City of Delray Beach and the City of Boynton Beach to identify applicable
services fees and rates.
• Perform material quantity take -offs and prepare costs summary tables.
Page 2 of 8
Contact vendors and obtain costs for mechanical/electrical equipment.
Write up task results.
Task No. 4 — Regulatory Impacts
CONSULTANT shall identify potential regulatory impacts to constructing a new wastewater
collection system and tying into a neighboring City. Impacts that will be considered include
required permitting and associated fees, and contractual obligations that will be imposed by the
neighboring City, if any. Specific tasks to be completed:
• Research all regulatory impacts of project, including construction permits, operation
permits, and contractual obligations with neighboring cities.
• Correspond with FDOT to identify requirements and/or restrictions associated with
installing wastewater systems adjacent to State road.
• Write up task results.
Task No. 5 — Final Report
CONSULTANT shall develop a final report documenting results of task activities. Three (3)
copies of the DRAFT report shall be submitted to the Town for review. CONSULTANT shall
attend a review meeting with Town staff to discuss report and to obtain Town comments.
CONSULTANT shall also prepare and present a PowerPoint presentation to the Town
Commission. The presentation shall include a summary of findings of the Wastewater Feasibility
Study.
Upon receipt of Town comments, CONSULTANT shall finalize the report and submit four (4)
FINAL copies plus one (1) PDF copy to the Town.
ASSUMPTIONS
Work described herein is based upon the assumptions listed below. If conditions differ from those
assumed in a manner that will affect schedule of Scope of Work, CONSULTANT shall advise
Town in writing of the magnitude of the required adjustments. Changes in completion schedule
or compensation to CONSULTANT will be negotiated with Town.
Town shall provide CONSULTANT all background information regarding number of
units, person per household and estimated water usage for the Town's service area.
2. Town shall provide information relative to future build -out conditions.
3. Scope of services does not include providing recommendations for project financing or
identification of debt service and/or rate structure to support financing the program.
Page 3 of 8
ADDITIONAL PROVISIONS
• The services described herein will be provided in accordance with the current generally
accepted standards of the engineering profession. Reasonable material changes between
work tasks, or level of effort actually required and those budgeted, may serve as a basis for
modifying this scope and budget, as mutually agreed to between CONSULTANT and the
Town.
• CONSULTANT is entitled to rely upon the accuracy of historical and existing data and
information provided by the Town and others without independent review and verification.
CONSULTANT is not responsible for the means, methods, sequences, techniques or
procedures of Town and vendor operations or for safety precautions and programs.
• Any Opinion of the Construction Cost prepared by CONSULTANT represents its
judgment as a design professional and is supplied for the general guidance of Town. Since
CONSULTANT has no control over the cost of labor and material, or over competitive
bidding or market conditions, CONSULTANT does not guarantee the accuracy of such
opinions as compared to contractor bids or actual costs to the Town.
DELIVERABLES
TASKS
DELIVERABLES
QUANTITY
5 Wastewater Feasibility
DRAFT Report
3 — Hard Copies
Study
(Calendar Days) from
Engineering Services
Task Duration
FINAL Report
4 — Hard Copies
— Evaluate Service Area & WW Flows
45 days
1 — Electronic i.e. PDF
PROJECT SCHEDULE
The duration and completion times of all tasks are summarized below and as indicated in the
project schedule shown in Attachment A:
Total Project Time Period: 155 Calendar Days
*Assumes Town provides requested information within 30 days of Notice to proceed
**Includes time to present summary of report findings at Town Commission meeting on March
13, 2020
Page 4 of 8
Completion Time
(Calendar Days) from
Engineering Services
Task Duration
Notice to Proceed*
Task 1
— Evaluate Service Area & WW Flows
45 days
45 days
Task 2
— Preliminary System Layout
15 days
60 days
Task 3
— Preliminary Cost Evaluation
15 days
75 days
Task 4
— Regulatory Impacts
10 days
85 days
Task 5
— Final Report - DRAFT Report
30 days
115 days
- Town Review**
30 days
145 days
- FINAL Report
10 days
155 days
Total Project Time Period: 155 Calendar Days
*Assumes Town provides requested information within 30 days of Notice to proceed
**Includes time to present summary of report findings at Town Commission meeting on March
13, 2020
Page 4 of 8
SUMMARY OF PROPOSED FEES
Proposed labor costs and associated expense for engineering services are tabulated below.
Engineering Services Fees (Lump Sum)
Task No. 1 - Evaluate Service Area & WW Flows $ 6,350.00
Task No. 2 - Preliminary System Layout $12,554.00
Task No. 3 - Preliminary Cost Evaluation $ 4,241.00
Task No. 4 - Regulatory Impacts $ 2,333.00
Task No. 5 - Final Report $ 6,037.00
Reimbursables $ 750.00
Total Engineering Services
$32,265.00
Additional Services - The fee for Additional Services shall be billed using the Hourly Rate
Schedule contained in Attachment B.
Page 5 of 8
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates
under each signature. TOWN OF GULF STREAM, through an authorized official of the Town and
Baxter & Woodman, Inc. signing by and through Jason A. Pugsley (Vice President) duly authorized
to execute same.
TOWN OF GULF STREAM: BAXTER & WOODMAN, Inc.:
By: By:
Date: Date:
Jason A. Pugsley, P.E., Vice President
Page 6 of 8
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Attachment B
Town of Gulfstream
2019 Wastewater Feasibility Study
Baxter & Woodman Fee Table
Task No. Task Description
Principal
Engineer
$165
Sr Project
Engineer
$150
Engineer I
$112
Labor Classification and Hourly Rates
Sr.
Construction Sr. Eng.
Inspector Tech. Cadd
$110 $110 $95
Cledcal
$68
Total
Labor
Sub -
Consultant
Services
1.0
Evaluate Service Area and WW Flows
Meet with Town to discuss area, population & properties
2
2
$524
Conduct field inspection
4
$448
Collect as -built information
2
4
1
1
$748
Research property records
2
5
$860
Review water records
Develop wastewater flow projections existign & future
2
1
4
4
$748
$598
Ewluate use ofgravity vs. low pressure
Task writeup
1
1
3
2
6
6
$1,287
$1,137
Subtotal Task 1
2
14
35
0
0
0
0
$6,350
$0
2.0
Preliminary System Layout and Design
Meet with Delray & Boynton for tie-in requirements
4
4
$1,048
Update system layout Option 1
1 1
6
8 1
$1,582
Update system layout Option 2
1
6
8
$1,582
Calculate pipe size & inverts Option 1
1
8
1
$1,046
Calculate pipe size & inverts Option 2
1
8
$1,046
Update system layout for low pressure system
Calculate design requirements for lift stations
1
1
4
4
8
8
$1,358
$1,661
Check capacity of Delray tie-in location
Check capacity of Boynton tie-in location
2
2
6
6
$972
$972
Task writeup
1
3
6
$1,287
Subtotal Task 2
2
20
62
0
0
24
0
$12,554
$0
3.0
4.0
Preliminary Cost Evaluation
Contact Delray & Boynton for seruce fees & rates
Perform quantity takeoff& cost estimates
Contact vendors & obtain mech/elect equipment costs
Task writeup
Subtotal Task 3
Regulatory Impacts
1
1
1
4
4
1
10
4
8
8
3
23
0
_
0
0
0
$598
$1,496
$1,496
$651
$4,241
$0
Research and summarize regulatory impacts
2
8
$1,196
Identify FDOT requirements and restrictions
1
2
$374
Task wrlteup
1
1
4
1
$763
Subtotal Task 4
1
4
14
0
0
0
0
$2,333
$0
5.0
Final Report
Compile DRAFT Report
Review meeting with Town Staff
2
4
3
8
3
4
4
$2,478
$786
Prepare and present findings to Town Commission
Prepare and issue FINAL Report
2
1
4
1
6
4
2
4
$1,738
$1,035
Subtotal Task 5
5
12
21
0
0
4
10
$6,037
$0
Labor Subtotal Hours
11
60
155
0
0
28
10
Labor Subtotal Costs
Labor Total Costs
$1,815
$31,515
$9,000
$17,360
$0
$0
$2,660
$680
$31,515
$0
Subconsultant Costs Total
$0
Subconsultant Multiplier
1.1
Subconsultant Total
$0
Reimbursable Expenses
$750
Project Total
$32,265
Page 8 of 8
INTER -OFFICE MEMORANDUM
TOWN OF GULF STREAM, FLORIDA
OFFICE OF THE TOWN MANAGER
GREGORY L. DUNHAM
DATE: 11/01/2019
TO: Mayor Morgan and Town Commissioners
RE: Recommendation for bid award for Fire Hydrant Replacement
This week during routine maintenance of the Town's fire hydrants, the Town discovered that two
hydrants were in need of replacement. An additional hydrant was scheduled to be replaced in the
coming weeks, so the Town collected informal bids for the replacement of all three fire hydrants
and related work. The fire hydrants were located at Oleander Way and Banyan Road; Pelican
Lane; and the west end of Little Club Road. The replacement at the end of Little Club Road
included relocating the hydrant, replacing 33 feet of six-inch watermain and adding a two-inch
water service, which were included in the bid requests. Due to the safety concerns of having fire
hydrants out of service, the Town acted quickly in obtaining bids and reaching out to three
bidders, whose bids are summarized below:
• Southern Pipeline $36,075
• Harvel Utility Constr., Inc. $37,000
• Line -Tec, Inc. Did not provide bid
The staff reviewed all of the bids and confirmed that Southern Pipeline could immediately start
the work. Due to the time sensitive nature of the work, the Town authorized Southern Pipeline to
start immediately, during the week of Monday, November 4, before the Commission meeting.
RECOMMENDATION:
Motion to approve, retroactively, the bid award to Southern Pipeline, Inc. to replace
three fire hydrants and associated water main work in the amount of $36,075
IS40X77rMrE3EtM 1PT3PE3L.ZNE, i3W4C.
UTILITIES CONTRACTOR
10594 Tamis Trail
Lake Worth, Florida 33449-5496
State License #CUC057300
State Fire License# 16746800012000
P: 561-439-3755 EM: doug�iasouthempipeline,us FAX: 561439-0571
Town of Gulf Stream October 29, 2019
100 Sea Road
Gulf Stream, Florida
561-276-5116
RE: Replacement of existing (out of service ) Fire Hydrants.
A. Las Casitas
Total
17,875.00
B. 2002 Pelican Lane
Total
12,750.00
C. Banyan Road & Oleander Way
Total
6,700.00
Project
Total
37,325.00
Credit for Group Contract
Credit
- 1.250.00
Revised Contract Amountotal
36,075.00 �
Thank You,
Doug Fox
HARVEL UTILITY CONST., INC.
270 N.E. 16 TH STREET
DELRAY BEACH, FLORIDA
33444
Phone 561436-8823
Town of Gulf Stream
100 Sea Road
Gulf Stream FL. 33483
Attn: Anthony Beltran
October 31, 2019
Harvel Utility Construction, Inc. is pleased to quote the following prices for the Fire Hydrant
maintenance items you requested.
The following prices include all Labor, Equipment and materials to perform the maintenance
items requested.
Item #1
Replace 33' of 6" water main including one Fire Hydrant
And one 2" water service. ------------------------------------------ $25,500.00
Item #2
Replace Fire Hydrant on Pelican Lane. -------------------------- $ 6,500.00
Item #3
Replace Fire Hydrant at Oleander Way & Banyan Rd. ------- $ 6,200.00
Total $ 38,200.00
Multiple Job Discount $ 1,200.00
Multiple Job Total $ 37,000.00
The above prices are good for 90 days.
Yours Truly
Earl Harvel Pres.
Approved By Date