HomeMy Public PortalAbout03 March 22, 2021 Western Riverside County Programs and Projects
MEETING AGENDA
Western Riverside County Programs and
Projects Committee
Time: 1:30 p.m.
Date: March 22, 2021
Pursuant to Governor Newsom’s Executive Order N-29-20, (March 18, 2020), the meeting will
only be conducted via video conferencing and by telephone.
COMMITTEE MEMBERS
Clint Lorimore, Chair/Todd Rigby, City of Eastvale
Ben J. Benoit, Vice Chair/Joseph Morabito, City of Wildomar
Wes Speake/Jim Steiner, City of Corona
Linda Krupa/Russ Brown, City of Hemet
Brian Berkson/Guillermo Silva, City of Jurupa Valley
Bill Zimmerman/Dean Deines, City of Menifee
Yxstian Gutierrez/To Be Appointed, City of Moreno Valley
Scott Vinton/Christi White, City of Murrieta
Ted Hoffman/Katherine Aleman, City of Norco
Michael Vargas/Rita Rogers, City of Perris
Kevin Jeffries, County of Riverside, District I
Jeff Hewitt, County of Riverside, District V
STAFF
Anne Mayer, Executive Director
John Standiford, Deputy Executive Director
AREAS OF RESPONSIBILITY
Air Quality, Capital Projects, Communications and
Outreach Programs, Intermodal Programs, Motorist
Services, New Corridors, Regional Agencies/Regional
Planning, Regional Transportation Improvement Program
(RTIP), Specific Transit Projects, State Transportation
Improvement Program (STIP)
Transportation Uniform Mitigation Fee (TUMF)
Program, and Provide Policy Direction on
Transportation Programs and Projects related to
Western Riverside County and other areas as may
be prescribed by the Commission.
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE
www.rctc.org
AGENDA*
*Actions may be taken on any item listed on the agenda
1:30 p.m.
Monday, March 22, 2021
Pursuant to Governor Newsom’s Executive Order N-29-20, (March 18, 2020), the Western Riverside
County Programs and Projects Committee meeting will only be conducted via video conferencing and
by telephone. Please follow the instructions below to join the meeting remotely.
INSTRUCTIONS FOR ELECTRONIC PARTICIPATION
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For members of the public wishing to submit comment in connection with the Western Riverside
County Programs and Projects Committee Meeting please email written comments to the Clerk of
the Board at lmobley@rctc.org prior to March 21, 2021 at 5:00 p.m. and your comments will be made
part of the official record of the proceedings. Members of the public may also make public comments
through their telephone or Zoom connection when recognized by the Chair.
In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed
72 hours prior to the meeting, which are public records relating to open session agenda items, will be available
for inspection by members of the public prior to the meeting on the Commission’s website, www.rctc.org.
In compliance with the Americans with Disabilities Act, Government Code Section 54954.2, Executive Order N-
29-20, and the Federal Transit Administration Title VI, please contact the Clerk of the Board at
(951) 787-7141 if special assistance is needed to participate in a Committee meeting, including accessibility
and translation services. Assistance is provided free of charge. Notification of at least 48 hours prior to the
meeting time will assist staff in assuring reasonable arrangements can be made to provide assistance at the
meeting.
Western Riverside County Programs and Projects Committee
March 22, 2021
Page 2
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. PUBLIC COMMENTS – Each individual speaker is limited to speak three (3) continuous minutes
or less. The Committee may, either at the direction of the Chair or by majority vote of the
Committee, waive this three minute time limitation. Depending on the number of items on the
Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of
each speaker to two (2) continuous minutes. Also, the Committee may terminate public
comments if such comments become repetitious. In addition, the maximum time for public
comment for any individual item or topic is thirty (30) minutes. Speakers may not yield their
time to others without the consent of the Chair. Any written documents to be distributed or
presented to the Committee shall be submitted to the Clerk of the Board. This policy applies
to Public Comments and comments on Agenda Items.
5. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a
finding that there is a need to take immediate action on the item and that the item came to
the attention of the Committee subsequent to the posting of the agenda. An action adding an
item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the
Committee members present, adding an item to the agenda requires a unanimous vote.
Added items will be placed for discussion at the end of the agenda.)
6. APPROVAL OF MINUTES – FEBRUARY 22, 2021
7. POLICY FOR IMPLEMENTATION OF SOLAR POWER SYSTEMS AT COMMISSION-OWNED
PROPERTIES
Page 1
Overview
This item is for the Committee to:
1) Adopt a policy regarding the selection and installation of solar power systems at
Commission-owned properties;
2) Adopt Resolution No. 21-003, “Resolution of the Riverside County Transportation
Commission Regarding the Policy for Implementation of Solar Power Systems at
Commission-owned Properties”; and
3) Forward to the Commission for final action.
Western Riverside County Programs and Projects Committee
March 22, 2021
Page 3
8. AMENDMENT TO CITY OF CORONA’S FY 2020/21 SHORT RANGE TRANSIT PLAN
Page 7
Overview
This item is for the Committee to:
1) Approve a $200,000 increase in the FY 2020/21 Local Transportation Fund (LTF)
funding allocation for the city of Corona (City);
2) Amend the City’s FY 2020/21 Short Range Transit Plan (SRTP) to increase the LTF
operating allocation in the amount of $200,000 for operating expenses; and
3) Forward to the Commission for final action.
9. AMENDMENT TO AGREEMENT WITH CITY OF LAKE ELSINORE FOR ENHANCED LANDSCAPING
AND AESTHETICS TO ADD GRINDING AND PAVING OF GRAPE STREET FOR THE INTERSTATE
15/RAILROAD CANYON ROAD INTERCHANGE IMPROVEMENTS PROJECT
Page 12
Overview
This item is for the Committee to:
1) Approve Agreement No. 19-31-031-01, Amendment No. 1 to Agreement No. 19-31-031-
00, with the city of Lake Elsinore (City) to add grinding and paving for Grape Street for
the Interstate 15/Railroad Canyon Road Interchange Improvements Project (Project) for
an additional City contribution of $339,801, for a total City contribution not to exceed
$1,094,801;
2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute
the agreement on behalf of the Commission; and
3) Forward to the Commission for final action.
10. COMMISSIONERS / STAFF REPORT
Overview
This item provides the opportunity for the Commissioners and staff to report on attended and
upcoming meeting/conferences and issues related to Commission activities.
11. ADJOURNMENT
The next Western Riverside County Programs and Projects Committee meeting is scheduled
to be held at 1:30 p.m., Monday, April 26, 2021, via Zoom.
AGENDA ITEM 6
MINUTES
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE
Monday, February 22, 2021
MINUTES
1. CALL TO ORDER
The meeting of the Western Riverside County Programs and Projects Committee was called to
order by Chair Clint Lorimore at 1:31 p.m. via Zoom Meeting ID: 871 3010 5547. Pursuant to
Governor Newsom’s Executive Order N-29-20, (March 18, 2020), the Western Riverside County
Programs and Projects Committee meeting will only be conducted via video conferencing and by
telephone.
2. PLEDGE OF ALLEGIANCE
At this time, Vice Chair Ben Benoit led the Western Riverside County Programs and
Projects Committee in a flag salute.
3. ROLL CALL
Members/Alternates Present Members Absent
Ben Benoit Yxstian Gutierrez
Brian Berkson
Jeff Hewitt
Ted Hoffman
Kevin Jeffries
Linda Krupa
Clint Lorimore
Wes Speake*
Michael Vargas
Scott Vinton
Bill Zimmerman
*arrived after meeting was called to order
4. PUBLIC COMMENTS
Arnold San Miguel, SCAG, announced applications for the 2021 Sustainability
Communities Program Smart Cities and Mobility Innovations Program are being accepted
until April 23, 2021. SCAG Greenprint Project should be ready to roll out this spring.
RCTC WRC Programs and Projects Committee Minutes
February 22, 2021
Page 2
5. ADDITIONS/REVISIONS
There were no additions or revisions.
6. APPROVAL OF MINUTES – JANUARY 25, 2021
Commissioner Ted Hoffman noted he was present at the January 25, 2021 Western
Riverside County Programs and Projects Committee meeting, however the minutes
listed Berwin Hanna as the attendee. Lisa Mobley noted the correction would be made
for the record.
M/S/C (Benoit/Zimmerman) to approve the minutes as submitted, including the
correction noted by Commissioner Hoffman.
At this time Commissioner Wes Speake joined the meeting.
7. AMENDMENT TO AGREEMENT WITH PARSONS TRANSPORTATION GROUP TO PROVIDE
PROFESSIONAL SERVICES FOR THE PREPARATION OF AN ENVIRONMENTAL
REVALIDATION AND PLANS, SPECIFICATIONS, COST ESTIMATES, AND RELATED SERVICES
FOR IMPROVEMENTS ON THE STATE ROUTE 71/STATE ROUTE 91 INTERCHANGE
PROJECT
Bryce Johnston, Capital Projects Manager, presented the scope of the amendment with
Parsons to provide professional services for the preparation of an environmental
revalidation and plans, specifications, cost estimates, and related services for
improvements on the 71/91 Interchange project.
Anne Mayer clarified for Commissioner Ted Hoffman that any time the Commission
impacts Chino Hills State Park, the Commission has to get a permit. The Commission is
not putting a new entry into the park. The Commission is looking at the Sukut property
to purchase as mitigation land.
Commissioner Wes Speake added he thinks it is a simple encroachment permit because
the project is very close to the park property.
Mr. Johnston clarified for Commissioner Brian Berkson that the construction aspect of the
project is fully funded and the request for increased funding is for the design phase.
M/S/C (Speake/Vinton) to:
1) Approve Agreement No. 11-31-110-16, Amendment No. 16 to Agreement
No. 11-31-110-00, with Parsons Transportation Group (Parsons) to
provide professional services for the preparation of an environmental
revalidation and plans, specifications, and cost estimates (PS&E) and
related services for improvements on the State Route 71/State Route 91
RCTC WRC Programs and Projects Committee Minutes
February 22, 2021
Page 3
(71/91) interchange project (Project), from approximately one-quarter
mile west of Green River Road to Serfas Club Drive in the city of Corona,
for an additional amount of $1,293,547, and a total amount not to exceed
$14,167,025;
2) Authorize the Chair or Executive Director, pursuant to legal counsel
review, to execute the agreement on behalf of the Commission; and
3) Forward to the Commission for final action.
8. AGREEMENT WITH STANTEC CONSULTING SERVICES, INC., FOR PREPARATION OF THE
FINAL ENVIRONMENTAL DOCUMENT, PRELIMINARY ENGINEERING, PLANS,
SPECIFICATIONS AND ESTIMATES, AND CONSTRUCTION SUPPORT SERVICES RELATED
TO THE SANTA ANA RIVER TRAIL PROJECT PHASES 2, 2A AND 3A IN THE PRADO BASIN
David Lewis, Capital Projects Manager, presented the scope of the agreement with
Stantec for preparation of the final environmental document, preliminary engineering,
plans, specifications and estimates, and construction support services related to the Santa
Ana River Trail Project Phases 2, 2A and 3A in the Prado Basin.
Commissioner Hoffman expressed his displeasure with the horse trail being removed
from the plan, that his city wasn’t consulted or informed like they were supposed to be,
and that equestrians in general are not considered when implementing trails.
Anne Mayer discussed the work and frustration involved in delivering this segment of the
project.
Mr. Lewis expanded on the hurdles encountered with the trail and trying to get the
equestrian trails in this segment of the project.
Mr. Lewis clarified for Commissioner Scott Vinton the contingency amount is higher than
10% because there are usually a lot of hurdles when dealing with the Army Corps and the
Commission wanted to make sure there was enough of a buffer.
Mr. Lewis clarified for Commissioner Speake, the 20-foot-wide path will be added
adjacent to Butterfield Ranch on the airport side. He added the Army Corps is not allowing
any public trails on their dikes.
Ms. Mayer added the Army Corps has made changes within the last few years.
M/S/C (Benoit/Speake) to:
1) Award Agreement No. 21-67-038-00 to Stantec Consulting Services, Inc.
(Stantec) to prepare a final California Environmental Quality Act (CEQA)
document; perform preliminary engineering services; prepare plans,
specifications, and estimates (PS&E); and provide construction design
support services for the construction of Phases 2, 2A and 3A in the Prado
RCTC WRC Programs and Projects Committee Minutes
February 22, 2021
Page 4
Basin of the Santa Ana River Trail (SART 1) project (Project) in the amount
of $714,039, plus a contingency amount of $107,105 for potential
changes in scope, for a total amount not to exceed $821,144;
2) Authorize the Executive Director or designee to approve contingency
work as may be required for the Project;
3) Authorize the Chair or Executive Director, pursuant to legal counsel
review, to finalize and execute the agreement on behalf of the
Commission; and
4) Forward to the Commission for final action.
No: Hoffman
9. COMMISSIONERS / STAFF REPORT
9A. Anne Mayer announced the express lanes customer service center is scheduled to
open to the public this week.
9B. Commissioner Zimmerman announced the opening of the Salt Creek Trail
between Menifee and Hemet.
10. ADJOURNMENT
There being no further business for consideration by the Western Riverside County
Programs and Projects Committee, the meeting was adjourned at 2:17 p.m.
Respectfully submitted,
Lisa Mobley
Clerk of the Board
AGENDA ITEM 7
Agenda Item 7
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 22, 2021
TO: Western Riverside County Programs and Projects Committee
FROM: Gary Ratliff, Facilities Administrator
THROUGH: Marlin Feenstra, Project Delivery Director
SUBJECT: Policy for Implementation of Solar Power Systems at Commission-Owned
Properties
STAFF RECOMMENDATION:
This item is for the Committee to:
1)Adopt a policy regarding the selection and installation of solar power systems at
Commission-owned properties;
2)Adopt Resolution No. 21-003, “Resolution of the Riverside County Transportation
Commission Regarding the Policy for Implementation of Solar Power Systems at
Commission-owned Properties”; and
3)Forward to the Commission for final action.
BACKGROUND INFORMATION:
On June 29, 2018, the Commission entered into a settlement agreement with various petitioners
to settle the legal challenges to the environmental documents for the Mid County Parkway and
State Route 60 Truck Lanes projects. One of the commitments in the agreement is to implement
solar panel installations at the South Perris and Moreno Valley/March Field commuter rail
stations in accordance with Commission policy.
Staff therefore recommends a policy be adopted to guide the decision-making process when
implementing solar power systems at Commission-owned properties. A policy to govern the
determination of when and how solar power systems should be implemented at the Commission-
owned commuter rail stations and other properties is needed because:
1)There are numerous solar power systems on the market and methods for funding and
implementing those systems, each with different benefits and costs;
2)The policy will establish guidelines for staff for use in determining when and what type of
solar power system should be installed;
3)It is necessary for compliance with the settlement agreement for the Mid County Parkway
and the State Route 60 Truck Lanes projects; and
4)It will help maximize the use of limited funds for maintenance of Commission-owned
property by providing the best economic benefit to the Commission.
1
Agenda Item 7
Policy
Staff recommends that installation of solar power systems at the Commission-owned commuter
rail stations and other properties should only occur when the solar power systems provide a
positive economic benefit to the Commission. This would be determined by comparing the
expected savings in electricity costs (plus the value of excess energy generated, if any) with the
estimated cost of the solar power system, including construction, operation, and maintenance.
If the present value of the savings over the life span of the installation exceeds the present value
of the costs over the same period, there is a positive economic benefit.
Implementation
Staff studied various options to install solar power systems at the two stations specified in the
settlement agreement. The options reviewed include:
• Solar panel system Power Purchase Agreement (PPA). A PPA is an arrangement in which
a PPA company installs, owns and operates a solar power system on Commission
property, and the system is sized to generate the same amount of power that is used at
each site. The Commission would pay the PPA company for the energy generated by the
solar panels based on a pre-determined rate per kilowatt-hour, sometimes with annual
escalation. The power generated offsets the power required from the utility company,
and ideally the generated energy cost is lower than the cost from the utility. Usually, a
PPA contract lasts for 25 years. This option incurs no up-front costs by the Commission.
This option is advantageous if future electricity costs rise more than the escalation rates
in the contract, or if funding is not available to purchase the system up-front.
• Solar panel system lease. The lessor owns the solar power system, which is sized to
generate the same amount of power that is used at each site, and the Commission pays
a fixed monthly lease with an annual escalation for the life of the contract, up to 25 years.
This option also incurs no up-front costs by the Commission.
• The Commission purchases and installs the solar power system, sized to generate as much
power as is used at the site.
• The Commission purchases and installs the solar power system, sized to generate excess
energy to sell back to the utility company. In this case, the rate paid to the Commission
by the utility company for the excess generated energy is on average 60 percent less than
the rate paid by the Commission for energy from the utility company.
Using a period of 25-years, which is the expected life span of the solar panels, the benefits and
costs for each option were calculated and expressed in Table A below in terms of present value.
2
Agenda Item 7
Table A – Benefit / Cost Ratios
Installation Option 25 Year Present
Value Savings*
25 Year Present
Value Cost**
Benefit/Cost
Ratio
Lease Solar Power System $475,592 $2,262,266 0.17
PPA Solar Power System $475,592 $566,072 0.82
RCTC Purchase and install
Solar Power System with
Excess Generation
$475,592 $924,835 0.51
RCTC Purchase and install
Solar Power System
$475,592 $474,839 1.00
* 100% of the estimated energy costs at two stations, including 1.5% annual escalation in the power cost.
** Includes design, site preparation, construction, and maintenance of the solar power system.
The only option that provides a positive economic benefit is the last option, which is to purchase
and install a solar power system. All other options, including power purchase agreement or lease,
do not provide a positive economic benefit, and, under the proposed policy, do not meet the
proposed requirements for implementation.
Plan
Staff recommends adoption of Resolution No. 21-033 related to a policy for implementation of
solar power systems at Commission-owned properties.
In accordance with the policy, staff has estimated the present value of the cost to fulfill
Commission obligations to comply with the Mid County Parkway/State Route 60 Truck Lanes
Projects settlement agreement for the installation of solar power systems at the Moreno
Valley/March Field and Perris-South stations to be about $474,839. This includes a construction
cost of $467,470 plus annual maintenance, which is estimated to be $400 per year, and will be
included in the annual station maintenance budget. Staff intends to use the on-call station
electrical and construction maintenance contracts for design and installation of a solar power
system to offset the electrical usage to a zero cost.
The solar power system installations for the Perris-South and Moreno Valley/March Field stations
are funded by the Proposition 1B Public Transportation Modernization Improvement and Service
Enhancement Account Grant. These funds have been approved for reassignment from the 2013
Coachella Valley Rail Grant.
FISCAL IMPACT:
With the adoption of this policy, the Commission will implement solar power systems that
provide a positive economic benefit. Staff will utilize on-call contracts and available authority
previously approved the Commission. The initial two installations will be included in the
appropriate fiscal year budget and funded with Proposition 1B funding.
3
Agenda Item 7
Attachments:
1) Resolution No. 21-033
2) Policy for Implementation of Solar Power Systems at Commission-owned Properties
4
RESOLUTION No. 21-003
RESOLUTION OF THE
RIVERSIDE COUNTY TRANSPORTATION COMMISSION REGARDING THE
POLICY FOR IMPLEMENTATION OF SOLAR POWER SYSTEMS AT COMMISSION-OWNED PROPERTIES
WHEREAS, the Riverside County Transportation Commission (the “Commission”) owns and operates
nine commuter rail stations, as well as various other properties in Riverside County.
WHEREAS, the Commission desires to adopt a policy to provide guidance on implementation of solar
power systems on Commission-owned property.
NOW, THEREFORE, the Commission hereby resolves as follows:
The Riverside County Transportation Commission hereby adopts the Policy for Implementation
of Solar Power Systems at Commission-owned Properties, attached hereto as Exhibit A.
APPROVED AND ADOPTED April 14, 2021
_____________________________________
Jan Harnik, Chair
Riverside County Transportation Commission
ATTEST:
_________________________________
Lisa Mobley
Clerk of the Board
ATTACHMENT 1
5
Page 1 of 1
Riverside County Transportation Commission
Policy
Title: Policy for Implementation of Solar Power Systems at Commission-owned
properties.
Revised:
Administered By: Capital Projects
Approved By: Commission
Approved Date: April 14, 2021
PURPOSE
The purpose of this Policy is to provide guidance for implementation of solar power systems at
Riverside County Transportation Commission (“Commission”) owned properties.
POLICY
The Commission owns and operates nine commuter rail stations in Riverside County and
various other properties throughout the county.
The installation of solar power systems at Commission-owned properties shall only occur when
a solar power system provides a “Positive Economic Benefit” to the Commission. This will be
determined by comparing the estimated cost of the solar power system, including construction,
operation, and maintenance, to the expected savings in electricity costs (plus the value of
excess energy generated, if any).
A solar power system project has a Positive Economic Benefit when the present value of its
energy savings exceeds the present value of the costs over the same period.
ATTACHMENT 2
6
RCTC SOLAR POWER SYSTEM POLICY
RESOLUTION NO. 21-033
IMPLEMENTATION OF SOLAR POWER SYSTEMS AT
COMMISSION-OWNED PROPERTIES
GARY RATLIFF –Facilities Administrator
1
MID COUNTY PARKWAY AND STATE ROUTE 60
01/21/2021
2
•SETTLEMENT AGREEMENT
–INSTALLATION OF SOLAR PANELS
AT COMMUTER RAIL STATIONS
•PERRIS –SOUTH
COMMUTER RAIL STATION
•MORENO VALLEY/MARCH FIELD
COMMUTER RAIL STATION
POLICY PURPOSE
3
•MANY SOLAR SYSTEMS
•MANY PRICING/FUNDING
STRUCTURES, COSTS/BENEFITS
•COMPLIANT WITH SETTLEMENT
•ECONOMIC BENEFIT TO
COMMISSION
PROPOSED POLICY
•The installation of solar power systems at Commission-owned properties
shall only occur when a solar power system provides a “Positive Economic
Benefit” to the Commission. This will be determined by comparing the
estimated cost of the solar power system, including construction,
operation, and maintenance, to the expected savings in electricity costs
(plus the value of excess energy generated, if any).
•A solar power system project has a Positive Economic Benefit when the
present value of its energy savings exceeds the present value of the costs
over the same period.
IMPLEMENTATION
5
Installation Option 25 Year Present Value
Savings*
25 Year Present Value
Cost**
Benefit/Cost Ratio
Lease Solar Power System $475,592 $2,262,266 0.17
PPA Solar Power System $475,592 $566,072 0.82
RCTC Purchase and install Solar
Power System with Excess
Generation
$475,592 $924,835 0.51
RCTC Purchase and install Solar
Power System
$475,592 $474,839 1.00
STAFF RECOMMENDATION
01/21/2021
6
Requesting adoption of Resolution No. 21-033:
•Policy for implementation of solar power systems at Commission-owned
properties
•Fulfill settlement agreement and install solar power system at Perris-South
and Moreno Valley/March Field commuter rail stations
AGENDA ITEM 8
Agenda Item 8
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 22, 2021
TO: Western Riverside County Programs and Projects Committee
FROM: Eric DeHate, Transit Manager
THROUGH: Lorelle Moe-Luna, Multimodal Services Director
SUBJECT: Amendment to City of Corona’s FY 2020/21 Short Range Transit Plan
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Approve a $200,000 increase in the FY 2020/21 Local Transportation Fund (LTF) funding
allocation for the city of Corona (City);
2) Amend the City’s FY 2020/21 Short Range Transit Plan (SRTP) to increase the LTF
operating allocation in the amount of $200,000 for operating expenses; and
3) Forward to the Commission for final action.
BACKGROUND INFORMATION:
During the development of the FY 2020/21 SRTP cycle in spring 2020, the pandemic, also known
as the Coronavirus (COVID-19), caused stay-at-home orders issued throughout the country
including California. Since mid-March 2020 when the Governor issued a stay-at-home order due
to COVID-19, transit ridership plummeted 80 to 90 percent in just a few weeks, causing many
transit operators to reduce their scheduled services. Transit operators continue to monitor
ridership closely and have implemented enhanced safety and sanitization measures for their
vehicles, bus stops, and transit centers.
Congress took action to assist many including transit operators with the passage of the federal
Coronavirus Aid, Relief, and Economic Security (CARES) Act. Riverside County transit operators
received approximately $122 million in CARES Act funding. This funding assisted operators in
FY 2019/20 and FY 2020/21. For FY 2020/21, CARES Act funding through the Federal Transit
Administration (FTA) made up the majority share of funding.
The City received $3.9 million of CARES Act funding for its transit services, for which
approximately $2.64 million is programmed in FY 2020/21. The City anticipated utilizing a portion
of its share of CARES Act funding to pay for direct and indirect payroll charges for FY 2020/21;
however, the City was informed through its audit that indirect payroll charges were ineligible for
federal funds including CARES Act funds without an approved cost allocation plan with FTA. The
City still expects to expend the CARES funds in FY 2020/21 for other eligible operating
expenditures.
7
Agenda Item 8
City staff reached out to Commission staff and submitted an amendment (Attachment 1) to its
FY 2020/21 SRTP and is requesting an increase of $200,000 in LTF to fully fund its operations.
Staff reviewed the request and recommends approval of the $200,000 allocation of LTF be used
to fulfill this request and amendment to the City’s SRTP for this additional allocation.
FISCAL IMPACT:
The additional $200,000 LTF allocation does not require an adjustment to the FY 2020/21 budget,
as minor LTF adjustments for transit operators were anticipated and budgeted.
Financial Information
In Fiscal Year Budget: Yes Year: FY 2020/21 Amount: $200,000
Source of Funds: LTF Western Riverside County Bus Budget Adjustment: No
GLA No.: 002210 86101 00000 0000 601 62 86101
Fiscal Procedures Approved: Date: 03/10/2021
Attachment: City of Corona’s FY 2020/21 Amendment 1 Request
8
9
Table 4.0 - Summary of Funding Requests - FY 2020/21
City of Corona
Original
Operating
5307 RS 5307 RS CARES 5307 RS OB 5339 RS AB 2766 FARE GF REV LTF OTHR LCL SGR PUC99313 SGR PUC99314 SGR-OB STA PUC99313 STA PUC99314ProjectTotal Amount
of Funds
Comprehensive Operations Analysis $100,000 $52,000 $48,000
Corona Cruiser Operating Assistance $1,365,870 $0 $1,365,870 $0 $0 $0 $0 $0 $0
Corona Dial-A-Ride Operating Assistance $1,410,428 $1,410,428 $0
Triennial DBE Goal-Program Update $15,000 $15,000
Vehicle Maintenance Oversight Project $50,000 $50,000
Sub-total Operating $2,941,298 $0 $2,843,298 $48,000 $0 $0 $0 $0 $0 $0 $0 $0 $50,000 $0 $0
Capital
5307 RS 5307 RS CARES 5307 RS OB 5339 RS AB 2766 FARE GF REV LTF OTHR LCL SGR PUC99313 SGR PUC99314 SGR-OB STA PUC99313 STA PUC99314ProjectTotal Amount
of Funds
Bus Parking Stall Canopy - 21-1 $100,000 $96,052 $3,948
Bus Stop Improvements - 21-2 $50,646 $47,296 $3,350
Intellegent Transportation System - 21-3 $345,000 $64,700 $255,624 $24,676
Sub-total Capital $495,646 $0 $0 $0 $64,700 $0 $0 $0 $0 $0 $143,348 $7,298 $0 $255,624 $24,676
Total Operating & Capital $3,436,944 $0 $2,843,298 $48,000 $64,700 $0 $0 $0 $0 $0 $143,348 $7,298 $50,000 $255,624 $24,676
FY 2020/21 Projected Funding Details
5307 RS $0
5307 RS CARES $2,843,298
5307 RS OB $48,000
AB 2766 $0
FARE $0
GF REV $0
LTF $0
OTHR LCL $0
SGR-OB $50,000
Total Estimated Operating Funding Request $2,941,298
5339 RS $64,700
SGR PUC99313 $143,348
SGR PUC99314 $7,298
STA PUC99313 $255,624
STA PUC99314 $24,676
Total Estimated Capital Funding Request $495,646
Total Funding Request $3,436,944
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10
Table 4.0 - Summary of Funding Requests - FY 2020/21
City of Corona
Amendment # 1
Operating
5307 RS 5307 RS CARES 5307 RS OB 5339 RS AB 2766 FARE GF REV LTF OTHR LCL SGR PUC99313 SGR PUC99314 SGR-OB STA PUC99313 STA PUC99314ProjectTotal Amount
of Funds
Comprehensive Operations Analysis $100,000 $52,000 $48,000
Corona Cruiser Operating Assistance $1,365,870 $0 $1,253,870 $0 $0 $0 $0 $112,000 $0
Corona Dial-A-Ride Operating Assistance $1,410,428 $1,322,428 $0 $88,000
Triennial DBE Goal-Program Update $15,000 $15,000
Vehicle Maintenance Oversight Project $50,000 $50,000
Sub-total Operating $2,941,298 $0 $2,643,298 $48,000 $0 $0 $0 $0 $200,000 $0 $0 $0 $50,000 $0 $0
Capital
5307 RS 5307 RS CARES 5307 RS OB 5339 RS AB 2766 FARE GF REV LTF OTHR LCL SGR PUC99313 SGR PUC99314 SGR-OB STA PUC99313 STA PUC99314ProjectTotal Amount
of Funds
Bus Parking Stall Canopy - 21-1 $100,000 $96,052 $3,948
Bus Stop Improvements - 21-2 $50,646 $47,296 $3,350
Intellegent Transportation System - 21-3 $345,000 $64,700 $255,624 $24,676
Sub-total Capital $495,646 $0 $0 $0 $64,700 $0 $0 $0 $0 $0 $143,348 $7,298 $0 $255,624 $24,676
Total Operating & Capital $3,436,944 $0 $2,643,298 $48,000 $64,700 $0 $0 $0 $200,000 $0 $143,348 $7,298 $50,000 $255,624 $24,676
FY 2020/21 Projected Funding Details
5307 RS $0
5307 RS CARES $2,643,298
5307 RS OB $48,000
AB 2766 $0
FARE $0
GF REV $0
LTF $200,000
OTHR LCL $0
SGR-OB $50,000
Total Estimated Operating Funding Request $2,941,298
5339 RS $64,700
SGR PUC99313 $143,348
SGR PUC99314 $7,298
STA PUC99313 $255,624
STA PUC99314 $24,676
Total Estimated Capital Funding Request $495,646
Total Funding Request $3,436,944
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11
AGENDA ITEM 9
Agenda Item 9
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 22, 2021
TO: Western Riverside County Programs and Projects Committee
FROM: Bryce Johnston, Capital Projects Manager
THROUGH: Marlin Feenstra, Project Delivery Director
SUBJECT:
Amendment to Agreement with City of Lake Elsinore For Enhanced
Landscaping and Aesthetics to Add Grinding and Paving of Grape Street for
the Interstate 15/Railroad Canyon Road Interchange Improvements Project
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Approve Agreement No. 19-31-031-01, Amendment No. 1 to Agreement No. 19-31-031-00,
with the city of Lake Elsinore (City) to add grinding and paving for Grape Street for the
Interstate 15/Railroad Canyon Road Interchange Improvements Project (Project) for an
additional City contribution of $339,801, for a total City contribution not to exceed
$1,094,801;
2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute
the agreement on behalf of the Commission; and
3) Forward to Commission for final action.
BACKGROUND INFORMATION:
Since May 2011, the Commission has managed the Project (see Project map Attachment 1) on
behalf of the City, via a master agreement which reimburses the Commission for all expenses. The
project approval and environmental document phase was completed in August 2017. In
September 2017, the Commission awarded a contract to WKE, Inc. to perform final engineering
services and prepare final plans, specifications, and cost estimate for the construction of the
Project.
At the June 12, 2019 meeting, the Commission approved Agreement No. 19-031-31-00 with the
City for its contribution of $755,000 of City funds for enhanced landscaping and aesthetics.
Subsequently, the Commission awarded a construction contract to Riverside Construction
Company (RCC) in March 2020, and the construction notice to proceed was issued on
May 18, 2020. Currently construction is approximately 45% complete and on schedule to be
finalized in Spring 2022.
12
Agenda Item 9
DISCUSSION:
In September 2020, the City requested that additional scope be added to the Project, in the form
of grinding, overlaying, and restriping a section of Grape Street from Oak Tree Drive to the
intersection of Railroad Canyon Road, including the adjustment of any associated utilities. It was
agreed with the City that an amendment to the existing agreement for landscaping and aesthetics
would be the most suitable way to reimburse the Commission for this work.
Following the initial discussion with the City, RCC provided an estimate for the work. Staff
negotiated the scope of work with RCC and reached agreement on a fair and reasonable lump
sum cost in the amount of $339,801, with no additional time allowance.
Staff recommends approval of Amendment No. 1 to Agreement No. 19-31-031-00 between the
Commission and the City stipulating that the City will contribute an additional $339,801 for the
grinding, repaving, and restriping of Grape Street as part of the Project. With the additional
contribution, the total City contribution related to Agreement No. 19-31-031-00 is $1,094,801.
Financial Information
In Fiscal Year Budget: N/A Years: FY 2021/22 Amount: $339,801
Source of Funds: City of Lake Elsinore Budget Adjustment: N/A
GLA No.: 005104 416 41604 0000 210 72 41203
Fiscal Procedures Approved: Date: 03/11/2021
Attachments:
1) Project map Attachment 1
2) Draft Agreement No. 19-31-031-01
13
ATTACHMENT 1
14
17336.01112\33583982. 2 1
Agreement No. 19-31-031-01
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT
BETWEEN
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AND
THE CITY OF LAKE ELSINORE
FOR INSTALLATION OF CITY REQUESTED ENHANCED LANDSCAPING
AS PART OF THE I-15 RAILROAD CANYON RD INTERCHANGE
PARTIES AND DATE
This Amendment No. 1 to the Cooperative Agreement for Installation of City
Requested Enhanced Landscaping as Part of the I-15 Railroad Canyon Road Interchange is
made and entered into this ___ day of ___________, 2021, by and between the RIVERSIDE
COUNTY TRANSPORTATION COMMISSION (“RCTC”) and the CITY OF LAKE ELSINORE
(“City”). RCTC and City are sometimes referred to herein individually as “Party”, and
collectively as “Parties”.
RECITALS
RCTC and City have entered into an agreement dated June 12, 2019 for the
purpose of funding and implementing enhanced Railroad Canyon IC
project aesthetic improvements and landscaping (“Project”) to be
included in the Railroad Canyon Road Interchange work in the City (the
"Master Agreement").
RCTC and City now desire to amend the Master Agreement in order to extend
the scope of the Project, providing for grinding, overlaying, and
restriping a section of Grape Street, from Oak Tree Drive to the
intersection of Railroad Canyon Road, including the adjustment of any
associated structures (“Grape Street Repaving”) as well as to provide
additional funding for such work.
TERMS
The scope of the Project as set forth in Exhibit “A” and Exhibit “B” of the
Master Agreement shall be amended to include the Grape Street
Repaving, as more fully described in Attachment “1”, attached to this
Amendment No. 1 and incorporated herein by reference.
The City Total Contribution, as that term is defined in Section 4.2 of the
Master Agreement, shall be increased from $755,000 to $1,094,801.36
15
ATTACHMENT 2
17336.01112\33583982.2
17336.01112\33583982.2 2
in accordance with the cost allocation set forth in Attachment “2”,
attached to this Amendment No. 1 and incorporated herein by
reference. Attachment “2” includes a revised version of Exhibit “C” of
the Master Agreement, and shall replace the original version of Exhibit
“C” in its entirety.
The City shall deposit additional funds with RCTC in order to fund Grape
Street Repaving in accordance with the cost allocation set forth in
Attachment “2”, attached to this Amendment No. 1 and incorporated
herein by reference.
Except as amended by this Amendment No. 1, all provisions of the Master
Agreement, including without limitation the indemnity and insurance
provisions, shall remain in full force and effect and shall govern the
actions of the Parties under this Amendment No. 1.
This Amendment No. 1 shall be governed by the laws of the State of
California. Venue shall be in Riverside County.
This Amendment No. 1 may be signed in counterparts, each of which shall
constitute an original.
A manually signed copy of this Amendment No. 1 which is transmitted by
facsimile, email or other means of electronic transmission shall be
deemed to have the same legal effect as delivery of an original
executed copy of this Amendment No. 1 for all purposes. This
Amendment No. 1 may be signed using an electronic signature.
[Signatures on following page]
16
17336.01112\33583982. 2 3
SIGNATURE PAGE
TO
AGREEMENT NO. 19-31-031-01
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment on the
date first herein above.
RIVERSIDE COUNTY CITY OF LAKE ELSINORE
TRANSPORTATION COMMISSION
By: _________________________ By: _______________________
Anne Mayer, Executive Director Jason Simpson, City Manager
APPROVED AS TO FORM: APPROVED AS TO FORM:
By: _________________________ By: _______________________
Best Best & Krieger LLP Barbara Leibold
General Counsel City Attorney
ATTESTED:
By: _______________________
Candice Alvarez, CMC
City Clerk
17
17336.01112\33583982.2
Attachment 1
17336.01112\33583982.2
ATTACHMENT “1”
GRAPE STREET REPAVING
The work shall consist of a 2” (two-inch) grind and overlay of the City surface street, Grape Street,
from Oak Tree Drive to Railroad Canyon Road.
The approximate area of grinding and paving is 158,100 sq. ft. (excludes the raised median, which
is not affected by this scope of work).
Grape St. will be grinded (via cold-planing) 2" and overlaid with HMA Type A. The pavement
delineations, markers, and markings will be installed as shown in the plans attached to Change
Order No. 23, entered into between RCTC and the Contractor, dated for reference purposes as
of January 26, 2021, copy of which is on file with the Parties and incorporated herein by reference.
The work includes, but is not limited to:
- Traffic Control
- Cleaning & Street Sweeping (Job Site Maintenance related to this work only)
- Hauling and Disposal of removed AC
- Manhole adjustments where necessary
18
17336.01112\33583982.2
Attachment 2
17336.01112\33583982.2
19
INTERSTATE 15/ RAILROAD CANYON
Western Riverside County Programs and Projects
Committee
March 22, 2021
Bryce Johnston, Capital Projects Manager
1
Project Overview
2
MARCH 22, 2021
Status
MARCH 22, 2021
3
•RCTC has managed the Project on behalf of the City of Lake
Elsinore since 2011
•All commission expenses paid by City through a master
agreement
•Construction started May 2020
•45% complete
•On schedule to substantial completion Spring 2022
•Separate existing RCTC/City agreement pays for enhanced
landscaping and aesthetics
•City has requested new work to be added to the
landscaping agreement
Additional work
4
MARCH 22, 2021
Path Forward
5
•Amend existing Agreement 19-031-31-00 to incorporate
grind and repave of Grape Street
•Increase City contributions by $339,801
•Total agreement value will be $1,094,801
MARCH 22, 2021
QUESTIONS?
6
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS
COMMITTEE
ROLL CALL
MARCH 22, 2021
Present Absent
County of Riverside, District I X
County of Riverside, District V X
City of Corona X
City of Eastvale X
City of Hemet X
City of Jurupa Valley X
City of Menifee X
City of Moreno Valley X
City of Murrieta X
City of Norco X
City of Perris X
City of Wildomar X