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Home My Public Portal AboutMinutes_City Council Meeting_05212019CITY COUNCIL REGULAR MEETING IONA COMMUNITY CENTER MAY 21, 2019 — 7:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson, Council Member Kathy McNamara, Council Member Peter Wadsworth, City Attorney Andrew Rawlings, Public Works Director Zech Prouse, Treasurer Amy Sullivan and City Clerk Keri West. ABSENT: None. VISITORS: Paul Wilde, Kevin Casper, Daren Wheeler, Samuel Hulse, Eric Bodily, Kirt Schwieder, Kevin Harris, Dave Huntsman and Karl Bowcutt. Mayor Gubler welcomed everyone and Council Member Wadsworth led the Pledge of Allegiance. A roll call was taken to open the meeting. CONSENT AGENDA: City Council Work Meeting and City Council Meeting Minutes of April 16, 2019 were reviewed. Special City Council Meeting Minutes of May 14, 2019 were reviewed. Council reviewed the finance reports for the period ending April 30, 2019 (58% of the fiscal year elapsed). The City had $792,044.06 in the bank and routine bills had been paid, "Exhibit A". Mayor Gubler entertained a motion. Council President Geray made a motion to approve the consent agenda as presented. Council Member Thompson seconded the motion. All in favor. Motion carried. ITEMS OF BUSINESS: Public Hearing- Conditional Use Permit Application, Alice Bodily Olsen, Basement Rental located at 3180 N. Olsen Street — Mr. Eric Bodily stated he is the son of the applicant and is representing her at this meeting. The applicant is 92 years old and is unable to represent herself on this matter. Currently, Mrs. Olsen is renting her basement to a relative, but in the future they would like the option to rent it to non -family members to help supplement her fixed income. Mr. Bodily stated that he understands if the Conditional Use Permit is approved, it would not transfer to the new owner if the house is sold in the future. Attorney Rawlings stated in Section 11-4-3 of the Iona City Code, it lists 6 requirements for basement rentals in the R-1 Zone. The last requirement states the basement needs to have a separate water service line from the main floor occupancy. Mayor Gubler said in the past, they have allowed the renter to pay a separate monthly water bill to satisfy the last requirement. Mr. Bodily stated at the Planning & Zoning Meeting, they were instructed that having a separate water shutoff for each floor would be sufficient to meet this requirement. Mr. Bodily has also spoken with Iona Bonneville Sewer District and they stated there would not be a separate sewer line or bill requirement. He continued and stated if they are required to have a separate water bill for the basement rental, he would like to withdraw his application. Attorney Rawlings reiterated the code specifically states a separate water line is required. Mayor Gubler said the Council has never required any other applicant to have a separate water line for a basement rental. Attorney Rawlings understands that has never been enforced, but it is required per the City Code. Mayor Gubler stated he doesn't 1 think it is necessary and should be stricken from the Code. Director Prouse said it should remain in the Code, but may be considered on a case by case basis. Council President Geray stated the Code is in black and white and does not allow for interpretations on a case by case basis. Council President Geray also said the Code may need to be reviewed at a later time, but at this point if the application does not match the requirements, they cannot approve it. Council President Geray suggested the City refund the application fee to the applicant. The City Council and Mayor Gubler agreed. Clerk West stated she has not had any comments or concerns from any of the residents within 300' that were notified. Clerk West also stated she had read the Code and brought this issue to Director Prouse and he informed her that a separate shut-off for the basement would be sufficient to satisfy that requirement. She informed the Planning & Zoning of that as well, which is why they approved the application with that contingency. Council President Geray stated he does not like the "case by case approach to approve permits where Code requirements are not met. City Council all agreed to deny this application based on the current requirements in the City Code. Public Hearing- Re -Zone Application, Kirt Schwieder, Located at 4949 E. Iona Road and the parcel directly to the East: Re -Zone from (R-1) to (R-A) — Mr. Schwieder stated he is pursuing a Re -Zone request to change his two neighboring properties to R-A from R-1. He also stated last month he had requested a change to A-1 by mistake. His intention has been to change to R-A. Mr. Schwieder informed the Council he has moved most of his sod operation over to a location in Ammon, but he would still like to park some equipment on his property in Iona. He does not do anything commercial on his property, it is all agricultural. All equipment that is worked on at that location belongs to him. Council Member McNamara brought up concerns from residents at the last meeting pertaining to access to the private road behind Mr. Schwieder's property. Mr. Schwieder stated the previous owner of that road allowed them access with their trucks. At this time, they do not use that road for equipment and/or semis. They only use the road for ATVs and pick-up trucks. Mayor Gubler stated that issue is separate from the Re -Zone application. Council President Geray instructed Mr. Schwieder to communicate with his neighbors regarding the use of that road. Director Prouse and Attorney Rawlings stated they have no concerns on this application request. Mayor Gubler asked the public if anyone was opposed to this course of action. No response. Mayor Gubler closed the Public Hearing portion of the meeting to allow the City Council to deliberate. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the application for Re -Zoning of the Kirt Schwieder properties as outlined in the application for Re - Zoning from R-1 to R-A, subject to written decision. Motion seconded by Council Member Wadsworth. Motion was approved by a roll call vote: Council Member Wadsworth: Yes Council President Geray: Yes Council Member Thompson: Yes Council Member McNamara: Yes Public Hearing- Repeal and Replace Title 11, Chapter 10, Section 1 of the Iona City Code, pertaining to Zoning Application Fees — Mayor Gubler stated this item was presented by Clerk West at last month's Work Meeting. Clerk West stated the current application fee is $50 and she is proposing to increase all zoning application fees to $150 to cover all administrative costs. 2 Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve an Ordinance of the City of Iona, Idaho; amending Section 11-10-1 of the Iona City Code; increasing the application filing fee for Zoning, Rezoning, Conditional Uses, or Variances from $50 to $150; describing methodology; providing for severability; and establishing an effective date. Council Member Thompson moved to dispense with the rule of reading of the proposed Ordinance in full and on three separate occasions. Motion seconded by Council Member Wadsworth. Motion was approved by roll call vote: Council Member Wadsworth: Yes Council President Geray: Yes Council Member Thompson: Yes Council Member McNamara: Yes Public Hearing- Repeal and Replace Title 8, Chapter 2 of the Iona City Code, to enact a revised Water Service Ordinance — Attorney Rawlings stated this is the final version of the Water Service Ordinance the Council has been revising over the last three months. Attorney Rawlings continued and stated the City Council agreed to implement usage of the EDU Chart, which is now included in this Ordinance. Mayor Gubler asked the public if anyone was opposed to this action. No response. Mayor Gubler closed the Public Hearing portion of this item. Mayor Gubler entertained a motion. Council President Geray made a motion to approve an Ordinance of the City of Iona, Idaho; repealing and reenacting Chapter 2, Title 8 of the Iona City Code, relating to Water Service; preserving prior Ordinances in each instance; providing for severability; and establishing an effective date. Council President Geray also moved to dispense with the rule of reading the proposed Ordinance in full and on three separate occasions. Motion seconded by Council Member Thompson. Motion was approved by roll call vote: Council Member Wadsworth: Yes Council President Geray: Yes Council Member Thompson: Yes Council Member McNamara: Yes Adoption of Resolution specifying per Equivalent Dwelling Unit water service fee — Attorney Rawlings stated the Council must enact by Resolution, a monthly water service rate. Attorney Rawlings presented a chart to compare the current service rate with the increased proposed service rates. The proposed rate to meet the obligations for the bond is $48.16. Mayor Gubler stated he would prefer to have a whole number, rather than including cents in the rate. Clerk West agreed. Mayor Gubler stated if the Council approves an increase to $49, we will hopefully be able to readdress this issue when the water project is complete and all construction costs have been paid. Attorney Rawlings stated the City will also be responsible now for paying the water for all parks and other City usage. Mayor Gubler agreed and informed Treasurer Sullivan of this change in the water billing. Clerk West questioned when this increase will be effective. She did inform the Council that the increase discussion has been published in the monthly newsletter for the past two months. Council President Geray stated if it has been published in the newsletter that serves as sufficient notice. Clerk West also stated she would send a separate letter to the churches, school district and business owners regarding the implementation of the EDU Chart, which will increase their monthly water bills in excess of the standard increase. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the Resolution number to be determined (2019-02), a Resolution pertaining to the monthly Water 3 Service Fee establishing a monthly Equivalent Domestic Unit User Rate of $49.00. Motion seconded by Council Member Thompson. Motion was approved by roll call vote: Council Member Wadsworth: Yes Council President Geray: Yes Council Member Thompson: Yes Council Member McNamara: Yes New Business License Application- Grayling Auctions, Mark Webster — Mayor Gubler stated Mr. Webster is applying for a business license to hold estate auctions on the customer's property. Council Member Thompson stated he has no concerns with this, unless the applicant is storing auction items on his property. Clerk West stated Mr. Webster has spoken with her and he is only applying for a business license at this time to do the administrative items pertaining to his business on his property. He did however state in the future, he may want to grow his business and Clerk West informed him if the specifics of his business change, he would be required to obtain additional permits. Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the new business license application for Grayling Auctions, owner Mark Webster, as stated on the application. Motion seconded by Council Member McNamara. All in favor. Motion carried. Bonneville County Sheriffs Office Presentation — Sheriff Paul Wilde with Bonneville County Sheriff's Office (BCSO) approached the Council and stated his desire to start a dialogue with the City Council regarding law enforcement in the City of Iona. Sheriff Wilde also introduced Captain Samuel Hulse and Lieutenant (Lt.) Kevin Casper with BCSO. Sheriff Wilde stated they would like to partner with the City of Iona and establish law enforcement sufficient to the needs of the City. Lt. Kevin Casper approached the City Council and distributed paperwork highlighting the number of calls taken by the Iona Police Department and the BCSO for the City of Iona. He stated the majority of the calls taken by the IPD are traffic stops. According to his chart, the investigative calls that required follow-up were handled by BCSO at 78% and 22% by IPD. Lt. Casper stated the City of Iona is still a safe area, but it does require policing. At this point, BCSO wants to open the dialogue with the City Council to find out what services they feel are needed for the City of Iona. Lt. Casper explained BCSO is prepared to include any services the City feels is necessary, including Code Enforcement, patrol, etc. He acknowledges the services and contract between BCSO and the City of Iona has been limited. BCSO would like to expand that contract to include full-time coverage for the City. Lt. Casper also acknowledged the history between the two organizations and apologized on behalf of BCSO for not agreeing to certain terms desired by the City in the past. Lt. Casper continued saying they would like to have a second conversation with the City Council with nothing off the table as far as requests and demands by the Council pertaining to police coverage and needs. Lt. Casper stated they have a contract estimate of $120,000 that would include 24/7 coverage, dog enforcement, Code Enforcement and targeted traffic stops. He also stated the City Council can add other requests as they see fit, which would increase the contract amount. Lt. Casper also stated they have established a contract guide that includes an estimated 4% increase each year. Captain Samuel Hulse approached the City Council regarding police vehicles. He stated there are several options to still have a police vehicle that is branded as the City of Iona. This would be a 4 discussion between the City Council and BCSO. He also stated the Sheriffs Office operates with a certain level of expected professionalism that would be brought into the City of Iona. The partnership would create a synergy that increases the value of both organizations working together. Lt. Casper stated he is aware of Officer Hinton working full-time for the City of Iona. Their intent would be to hire him, with the contingency of him passing all the applicable background checks. Lt. Casper also stated the City Council and City Employees would have a direct liaison with BCSO. This includes a direct phone number for Council Members and employees to contact a supervisor with BCSO when a situation arises in the City of Iona. Mayor Gubler thanked those with BCSO for their time and presentation. Adoption of Resolution Modifying Personnel Policy — Mayor Gubler stated the Personnel Policy that was updated two months ago had wording in it that is not consistent with what the City provides, specifically Cobra health insurance for departing employees. This language has been removed and the Personnel Policy has been updated. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the Resolution number to be determined (2019-03), a Resolution pertaining to the City of Iona Personnel Policy striking the briefing on Cobra health insurance benefits. Council Member McNamara seconded the motion. The motion was approved by roll call vote: Council Member Wadsworth: Yes Council President Geray: Yes Council Member Thompson: Yes Council Member McNamara: Yes Revocation of Business Licenses- Main Street Auto Sales and Frank's Truck and Auto — Clerk West stated this item has been cancelled and both businesses paid their delinquent business license fees today. Executive Session 74-206(1)(b) — Council President Geray made a motion to enter into Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Motion was approved by roll call vote: Council Member Wadsworth: Yes Council President Geray: Yes Council Member Thompson: Yes Council Member McNamara: Yes City Council entered into Executive Session at 8:17 p.m. Council Member Wadsworth made a motion to exit from Executive Session at 8:42 p.m. Executive Session 74-2016(1)(j) — Council Member Wadsworth made a motion to enter Executive Session pursuant to Idaho Code 74-206(1)(j) to consider labor contract matters authorized under section 74-206A (1) (a) and (b), Idaho Code. Motion was approved by roll call vote: Council Member Wadsworth: Yes Council President Geray: Yes 5 Council Member Thompson: Yes Council Member McNamara: Yes City Council entered into Executive Session at 8:43 p.m. Council President Geray made a motion to exit from Executive Session at 8:59 p.m. STAFF REPORTS: Director Prouse stated there will be a Pre -Construction Meeting for the Denning Bike Path project on June 4th at 8:00 a.m. Clerk West stated BCSO would like to have another meeting with the City Council to hear their requirements for police coverage. Council discussed dates and decided on June 4th at 6:00 p.m. for a Special Meeting with BCSO. Clerk West stated she would inform the BCSO. Clerk West also stated the City Council Meeting for June is the 25th, which is later than normal, due to the annual AIC Conference with the Mayor's Youth Advisory Council (MYAC). Council Member McNamara stated the ribbon cutting for the Iona Historical Museum will be Saturday, May 25th at 10:00 a.m. SUGGESTED AGENDA ITEMS: No items presented. Meeting Adjourned at 9:05 p.m. COUNCIL APPROVED: June 25th, 2019 -v Dan ubler, Mayor ATTEST: Keri West, City Clerk 6 City of lona Check Register - lona Page: 1 Check Issue Dates: 5/1/2019 - 5/31/2019 Jun 05, 2019 09:40AM Report Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GL Account Amount 05/19 05/01/2019 16765 05/19 05/07/2019 16766 05/19 05/08/2019 16778 05/19 05/08/2019 16779 05/19 05/08/2019 16780 05/19 05/08/2019 16781 05/19 05/08/2019 16782 05/19 05/08/2019 16783 05/19 05/08/2019 16784 05/19 05/08/2019 16785 05/19 05/08/2019 16786 05/19 05/08/2019 16787 05/19 05/13/2019 16788 05/19 05/14/2019 16789 05/19 05/14/2019 16790 05/19 05/14/2019 16791 05/19 05/14/2019 16792 05/19 05/14/2019 16793 05/19 05/14/2019 16794 05/19 05/14/2019 16795 05/19 05/14/2019 16796 05/19 05/14/2019 16797 05/19 05/14/2019 16798 05/19 05/20/2019 16799 05/19 05/20/2019 16800 05/19 05/20/2019 16801 05/19 05/21/2019 16807 05/19 05/21/2019 16808 05/19 05/21/2019 16809 05/19 05/21/2019 16810 05/19 05/21/2019 16811 05/19 05/21/2019 16812 05/19 05/21/2019 16813 05/19 05/22/2019 16814 05/19 05/22/2019 16815 05/19 05/29/2019 16820 05/19 05/29/2019 16821 05/19 05/29/2019 16822 05/19 05/29/2019 16823 05/19 05/29/2019 16824 05/19 05/29/2019 16825 05/19 05/29/2019 16826 05/19 05/29/2019 16827 05/19 05/29/2019 16828 05/19 05/29/2019 16829 05/19 05/29/2019 16830 Grand Totals: Summary by General Ledger Account Number MCCI ALLEN ELDRIDGE INTERMOUNTAIN GAS CO. NETBACK, LLC PORTER'S OFFICE PRODUCTS POST REGISTER PSI ENVIRONMENTAL SAM'S CLUB/SYNCHRONY BANK TETON COMMUNICATIONS, INC. THE UPS STORE VERIZON WIRELESS CITY OF POCATELLO FORSGREN ASSOCIATES, INC. BONNEVILLE JOINT SCHOOL DIST. 93 CHEMSEARCH CINTAS FIRST AID & SAFETY H.D. FOWLER CO. IONA FOOD MART LANDON EXCACATING, INC. NAPA AUTO PARTS SENSKE LAWNTECH SOUTHCO METALS LLC BONNEVILLE CO. SOLID WASTE ALLEN ELDRIDGE GREG MCBRIDE LARIE ELLIOTT BLACKFOOT BONNEVILLE COUNTY SHERIFF DX3 FIREARMS TRAINING, LLC HOME DEPOT CREDIT SERVICES KENNETH ROSE ROCKY MTN. POWER YOUR CUSTOM APPAREL SOURCE ERIC BODILY INTERMOUNTAIN GAS CO. C & L PRINTING CABLE ONE C-A-L-RANCH STORES FALLS PLUMBING SUPPLY, INC. HOLDEN KIDWELL HAHN & CRAPO P.L.L.C. LEXIE MATHESON PRO RENTAL & SALES, INC. STATE INSURANCE FUND WAXIE SANITARY SUPPLY WESTERN RECYCLING - CURBSIDE WEX BANK LF Project Management-Laserfich Building inspections Natural gas Office PC's backup Office supplies Legal Notice: E. lona Rd./May 8th Garbage pick up Parks bathroom materials Well System Scada call help BUILDING COPIES & LAMINATI Cell phones Water Rights Lease Agreement 2 Water Tank Project -Easement Sur 2019 lona/Bonneville Basketball s Boiler water treatment program First Aid Kits refilled Blue staking flags Misc. supplies Screened Topsoil delivered Grease cart 2019 Remainder Pre -Pay Lawn S Angle Iron-2 pieces County Dump refuse Building inspections Mechanical Inspections lona Day Chair reimbursements Telephones Law Enforcement Qtrly pmt. FirearmsJTraining Tools'Yn1ath{ Supplies Reimburse credit on Water acct. c Street Lights - AI M o r e y 2019 Baseball T-Shirts, hat, & vis Cond. Use Permit fee refunded pe Natural gas lona Day colored flyers Internet K-9 food & chain City Park -Sprinkler maint. City Attorney Fees Reimburse credit -Closed Water a BoomLift-Tree trimming Workmen's Comp. Policy adjustm Janitorial supplies Recycling bin Police -Fuel 514150 104720 104175 514150 104150 104155 514710 104710 514710 104720 514710 514820 514180 104960 104710 104710 514710 104710 104710 104710 104710 104710 104710 104720 104720 104770 514150 104680 104690 104710 011075 104175 104960 104790 514175 104770 104150 104690 104710 104160 011075 104710 514170 104710 514150 104690 3,044.40 700.00 360.39 75.00 82.20 250.00 106.22 165.44 39.00 318.50 447.06 2,970.00 51,904.92 3,636.00 204.17 99.69 12.00 7.77 162.86 35.90 3,996.00 19.00 75.00 400.00 180.00 377.45 218.77 5,925.25 400.00 458.77 30.00 4,409.43 11,103.00 100.00 12.96 750.00 144.42 43.98 937.15 1,409.00 11.06 770.10 3,874.00 127.90 51.00 360.20 100,805.96 M = Manual Check, V = Void Check City of Iona Check Register - Iona Page: 2 Check Issue Dates: 5/1/2019 - 5/31/2019 Jun 05, 2019 09:40AM GL Account Debit Credit Proof Grand Totals: 01-1075 41.06 .00 41.06 01-2010 .00 41.06- 41.06- 10-2010 .00 40,312.87- 40,312.87- 10-41-50 2,567.39 .00 2,567.39 10-41-55 250.00 .00 250.00 10-41-60 1,159.62 .00 1,159.62 10-41-70 1,510.86 .00 1,510.86 10-41-75 1,379.20 .00 1,379.20 10-46-80 5,925.25 .00 5,925.25 10-46-90 1,590.11 .00 1,590.11 10-47-10 7,135.84 .00 7,135.84 10-47-20 2,282.13 .00 2,282.13 10-47-70 1,127.45 .00 1,127.45 10-47-90 100.00 .00 100.00 10-49-60 15, 285.02 .00 15, 285.02 51-2010 .00 60,452.03- 60,452.03- 51-41-50 1,133.20 .00 1,133.20 51-41-60 249.38 .00 249.38 51-41-70 619.84 .00 619.84 51-41-75 3,403.58 .00 3,403.58 51-41-80 51,904.92 .00 51,904.92 51-47-10 171.11 .00 171.11 51-48-20 2,970.00 .00 2,970.00 100,805.96 100,805.96- .00 Dated: </i�/(%/ - Mayor: Ocetha Thrh?frivA_ M = Manual Check, V = Void Check