HomeMy Public PortalAbout14) 7.M. Petty Cash and Visa Card Report_Page_1AGENDA
ITEM 7.M.
DATE: April 16, 2013
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
TO: The Honorable City Council
FROM: Jose E. Pulido, City Manager
Via: Tracey L. Hause, Administr tive Services Director
By: Lee Ma, Accountant
SUBJECT: PETTY CASH AND VISA CARD REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash and Visa Card
Report.
BACKGROUND:
1. On August 6, 1991, staff began submitting the Petty Cash Report to the City
Council on a regular basis.
2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council
on an as needed basis.
ANALYSIS:
In the interest of full transparency, the City Council is being requested to review the
Petty Cash Report from March 20, 2013 to April 2, 2013. The total of petty cash
expenditures were $450.23 and the petty cash fund will be reimbursed after the City
Council approves the April 16, 2013 Warrant Register. Further, the City Council is
being requested to review the Visa Card Report from February 11, 2013 to March 8,
2013. The total of the Visa card expenditures were $3,862.71 and were paid on the April
16, 2013 Warrant Register.
City Council
April 16 2013
Page 2
CONCLUSION:
As has been our past practice, the attached Petty Cash and Visa Card Reports are
being presented for Council review and for staff to answer any questions that they may
have with regards to these expenditures. This practice seeks to avoid any potential
misuse of public funds.
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2012-13 City Budget.
ATTACHMENTS:
A. Petty Cash Detail
B. Visa Card Charge
Account No.
01-910-41-4465
01-910-41-4640
01-910-45-4410
01-920-49-4450
01-940-57-4630
R13-10
01-940-57-4690
R13-06
01-940-57-4690
R13-08
GSd�IiY�
Grand Total
Attachment "A"
Description
$ 18.84 Postage to send PAG Interviewees Gifts
$ 18.84 Total
$ 28.33 Baloons for City Council Reorganization
$ 28.33 Total
$ 40.00 SCCAC General Membership Meeting- Ontario- M. Bonus
$ 40.00 Total
$ 6.31
Certified/Registered Mail for Form 700
$ 6.31
Total
$ 43.16
Volunteer Luncheon Recognition
$ 39.24
Volunteer Luncheon Recognition
$ 14.40
Volunteer Luncheon Recognition
$ 96.80
Total
$ 50.00
Senior Bingo
$ 50.00
Total
$ 20.98
Fill up propane tank for Sports
$ 20.98
Total
$ 45.00 Coffee for sherrifs attending the Bicycle Rodeo
$ 23.97 Donuts for Sherrifs attending the Bicycle Rodeo
$ 68.97 Total
$ 40.00
California Society of Municipal Finance Officers Chapter Luncheon (T. Hause)
$ 40.00
California Society of Municipal Finance Officers Chapter Luncheon (L. Ma)
$ 40.00
California Society of Municipal Finance Officers Chapter Luncheon (M. Zamora)
$ 120.00
Total
$ 450.23
Receipt # 13-5406 to 13-5420
VOID 13-5410 & 13-5412
2/11/13
2/12/13
2/12/13
2/19/13
2/25/13
2/27/13
2/28/13
2/28/13
2/28/13
2/28/13
2/28/13
3/1/13
3/6/13
3/6/13
3/6/13
3/6/13
3/8/13
VISA CARD CHARGES
2/11/13 - 3/8/13
THE HOME DEPOT
Shovels for the Rosemead Boulevard Groundbreaking Event
BEST BUY
Cameras and SO Car fort unity Preservation Program and the Parking
Admininstralion Progr St
THE HOME DEPOT
Rubber stops for doors
32B IMPRINTS
Hard hat promotion items for the Rosemead Boulevard Groundbreaking Event
PAVILLIONS STORE
Refreshments for the Rosemead Boulevard Groundbreaking Event
STARBUCKS
Refreshments for the Rosemead Boulevard Groundbreaking Event
IN -N -OUT BURGERS
Deposit for Employee Luncheon
LA BALLOONS
Balloons for the Rosemead Boulevard Groundbreaking Event
PARTY CITY
Supplies for the Park and Recreation Department Spring Fling Program
PARTY CITY
Supplies for the Easter Egg Hunt Program
PARTY CITY
Supplies for the Arbor Day Event and the Rosemead Boulevard Groundbreaking Event
PARTY CITY
Return helium tanks
ARROW PIPE & STEEL
Racks for barricades
BEST BUY
Digital voice recorder for Community Preservation Officer Delagarza
TEDJOHNSONPROPANE.COM
Valves and connectors for propane tanks
COURTYARD BY MARRIOTT
CSMFO Luncheon Meeting Deposits - Paid by members
BANK OF AMERICA
Miscellaneous charge
TOTAL
Page 1 of 1
Attachment "B"
207.09
657.07
25.08
279.93
128.02
94.50
500.00
315.49
100.02
33.33
104.93
(78.45)
955.47
65.39
123.84
350.00
1.00
3,862.71