HomeMy Public PortalAbout20071008AuditMinutes.pdfTybee Island Audit Committee Minutes
October 8, 2007
Meeting called to order by Sam Adams at 4:05 pm
Members present: Sam Adams, James Anderson, David Birdwell, Susan Off
Motion made by David and second by Jim to approve September minutes. All approved,
Since John Redmond was unable to attend our meeting due to a scheduling conflict, Sam
asked John for a written response to the financial statement, budget overruns, and budget
shortfalls. See attached written response.
Committee reviewed September financials and Sam was to ask John the following
question: Why is water revenue income down? Also Sam is to ask John to update the
committee on the new parking machines and VOIP at our November meeting.
Sam reviewed sections 3 and 4 of the GFOA publication, “Audit Committees”. He also
gave us a synopsis of the answers to questions 9 through 18. As a result of our discussion,
Sam will make John Redmond aware that the Audit Committee will exercise its option to
review the internal auditor’s work plan. Sam will also talk with city attorney, Bubba
Hughes, regarding a GFOA recommendation to amend the sunshine law exclusions to
allow the audit committee to hold private meetings, as necessary, with the independent
auditors.
Sam reported that he made a recommendation to City Council at the September 27, 2007
meeting to extend the independent audit contract with Maudlin and Jenkins for two years.
The audit will cost $19,000 and the E911 audit will be between $4,000 and $5,000.
Council unanimously approved this recommendation. Sam will contact Maudlin and
Jenkins to notify them of the city’s acceptance and approval. Sam did speak to the audit
company and found out that we can keep the E911 cost at the $4,000 level if we can
provide an orderly accounting of the fund.
The Audit Committee will put out a RFP in time for the 2009 audit.
Sue reported that the revised Ethics Ordinance was passed unanimously at the September
27, 2007 City Council meeting.
The next meeting of the Audit Committee will be Monday, November 12, 2007 at 4 pm.
Sam will request a meeting room.
Meeting adjourned 5:25 pm.
Respectfully submitted,
Susan Off
Attachment