HomeMy Public PortalAbout20080317AuditMinutes.pdfCity of TYBEE ISLAND
Audit Committee Meeting
Monday, March 17, 2008
1:30 PM
Tybee Old School – Room 7
MINUTES
Member Attendance: John Major, Freda Rutherford, Jim Anderson, Sue Off, William Blakey,
& Alfred Waite
John Major called the meeting to order at 1:30 PM.
Sue Off motioned to approve the minutes from the February 11, 2008, William Blakey seconded.
All approved.
ANNUAL MEETING – ELECTION OF OFFICERS
John announced that this is the Audit Committee’s annual meeting. He welcomed Alfie to this his
first meeting and handed out the by-laws. He said that David Birdwell has decided to withdraw
his name for reappointment to the committee. He explained that members are appointed to three
year terms by the city council. The committee ordinarily meets on the second Monday of each
month at 4PM, but moved this meeting to coordinate with the auditor’s entrance conference –
which has now been postponed until April. John walked the committee through the by-laws,
particularly the charge of the audit committee. He added that we are covered under the city’s
liability insurance. He then provided some background on past audits and said that last year’s
findings were because of new SAS requirements.
Sue explained to new members how they can access any documents the committee discusses at
our meetings.
John said he has a copy of the Mauldin and Jenkins engagement letter which he will make
available to the group. He said that the letter from The Department of Audits and Accounts
stating that all corrective action as a result of the 2006 audit has been satisfactorily completed.
This letter is also available to the committee. He then handed out the entrance conference agenda
for April 14th.
Freda raised the issue of budget oversight and requested that members review the Budget to
Actual Detailed – Unaudited as of February 29, 2008 to discuss at the next meeting.
John turned the meeting over to Sue and asked all members to tell about themselves. All did.
Sue said she and Jim were the audit committee nominating committee. She thanked the prior year
officers for their work. She explained that Sam Adams and David Birdwell were not with us; Sam
resigned and David’s term has expired. John has agreed to be nominated as Chair and Freda also
agreed to be nominated as Secretary. Prior to David withdrawing his name for consideration for
reappointment he had agreed to be vice-chair. She suggested that one of the new members
consider serving in that capacity since both she and Freda will serve out their allowable two terms
by next year, thus the committee needs new members up to speed. Bill Blakey agreed to be
nominated for the position of vice-chair.
Sue nominated John Major as Chair, Bill seconded, all approved. Sue nominated Bill Blakey as
vice-chair, Jim Anderson seconded, all approved. Sue nominated Freda Rutherford as secretary,
William Blakey seconded, all approved.
OLD BUSINESS:
Sue asked the reason for the date change of the audit. John said that with the change in CFOs the
city decided to move the audit to April 14th so that he new CFO, Bonnie Kline, could be onboard
for a couple of weeks and prepared. He explained that he and Freda had served on the interview
committee with the city manager when John Redmond was hired and that Bonnie Kline had been
on the short list for the position when she withdrew at that time.
John suggested that the committee meet on April 14th at 1:30 to have some time with Bonnie
prior to the auditors showing up.
John asked Freda to update the membership list.
The meeting was adjourned at 2:25PM.
Respectfully submitted,
Freda Rutherford, Secretary
Approved May 12, 2008