HomeMy Public PortalAbout12 December 1, 1997 Technical Advisory"
0 3 9 1 6 5
V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
T E C H N I C A L A D V I S O R Y C O M M I T T E E M E E T I N G
M o n d a y , D e c e m b e r 1 , 1 9 9 7 , 1 1 : 0 0 a . m .
* B a n n i n g C i t y H a l l , C i v i c C e n t e r , C o n f e r e n c e R o o m
9 9 E a s t R a m s e y S t r e e t , B a n n i n g , C A ( 9 0 9 ) 9 2 2 - 3 1 0 2
A G E N D A
1 . C a l l t o O r d e r
2 . S e l f - I n t r o d u c t i o n s
3 . A p p r o v a l o f M i n u t e s - N o v e m b e r 3 , 1 9 9 7 A c t i o n
4 . 1 9 9 8 R T P I n f o r m a t i o n
5 . 1 9 9 7 C M P U p d a t e I n f o r m a t i o n
6 . 1 9 9 8 S T I P U p d a t e I n f o r m a t i o n
7 . " E l N i n o " P r e p a r e d n e s s D i s c u s s i o n / A c t i o n
. 8 . T i m e l y U s e - S T P / C M A Q D i s c u s s i o n
9 . S T P / C M A Q T r a c k i n g L i s t I n f o r m a t i o n
1 0 . O t h e r B u s i n e s s
1 1 . A d j o u r n m e n t
* S E E M A P O F B A N N I N G O N R E V E R S E
CITE 0! MANNING, CIVIC CENTS'
4
N
N.T. S.
s.
Cant on Ram sey Street to Alessandro Road parking lot.
Fran Riverside Highway 60 East to Interstate 10 Is
to 9th Street off R ea
P. Horeb on 9t6 Street,
StreetVestoft Reese, Street to Alessandro Road perking lot.
From Eastern Riverside Cou nty take Interstate 10 last to Ha rgr ove Street of
f ramp� North to Ra Aeef
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M I N U T E S O F N O V E M B E R 3 , 1 9 9 7 , T A C M E E T I N G
A G E N D A I T E M 3
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T E C H N I C A L A D V I S O R Y C O M M I T T E E M E E T I N G M I N U T E S
M o n d a y , N o v e m b e r 3 , 1 9 9 7 , 1 1 : 0 0 A . M .
1 . C A L L T O O R D E R
U n t i l t h e a r r i v a l o f C h a i r B i l l C l a p p e r , H i d e o S u g i t a w e l c o m e d t h o s e p r e s e n t a n d
c o m m e n c e d t h e m e e t i n g o f t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
( R C T C ) T e c h n i c a l A d v i s o r y C o m m i t t e e ( T A C ) b y c a l l i n g i t t o o r d e r a t 1 1 : 0 5 a . m .
a t t h e o f f i c e s o f t h e R C T C , 3 5 6 0 U n i v e r s i t y A v e n u e . R i v e r s i d e , C a l i f o r n i a 9 2 5 0 1 .
2 . S E L F - I N T R O D U C T I O N S
S e l f - i n t r o d u c t i o n s f o l l o w e d .
M e m b e r s P r e s e n t : A n n A z z u , C o a c h e l l a V a l l e y A s s n o f G o v t ' s / C V A G
T o m B a s s l e r , C i t y o f P a l m D e s e r t
B i l l C l a p p e r , S u n L i n e T r a n s i t A g e n c y
D a n C l a r k , C i t y o f M u r r i e t a
K e r r y F o r s y t h e , f o r C o a c h e l l a V a l l e y A s s n o f G o v t ' s / C V A G
B r u c e H a r r y , R a n c h o M i r a g e
G e o r g e J o h n s o n , R i v e r s i d e C o . T r a n s p o r t a t i o n D e p t .
J o s e p h K i c a k , C i t y o f T e m e c u l a
J i m M i l l e r , C i t y o f M u r r i e t a
B o b M o h l e r , C i t y o f P a l m S p r i n g s
H a b i b M o t l a g h , F o r t h e C i t i e s o f P e r r i s a n d S a n J a c i n t o
C r a i g N e u s t a e d t e r , C i t y o f M o r e n o V a l l e y
R a y O ' D o n n e l l , C i t y o f L a k e E l s i n o r e
K a h o n o O e i , C i t y o f B a n n i n g
T r e n t P u l l i a m , C i t y o f M o r e n o V a l l e y
S t e v e R u d d i c k , W e s t e r n R i v e r s i d e C o u n c i l o f G o v t ' s / W R C O G
P a u l T o o r , C i t y o f B a n n i n g
C h e t W i o r , C i t y o f C o r o n a
O t h e r s P r e s e n t :
J a n e D o b b e r p u h l , R C T C
L o u i s F l o r e s , C a l t r a n s
C i s L e R o y , C o n s u l t a n t f o r R C T C
S t e v e 0 1 1 e r , R i v e r s i d e T r a n s i t A g e n c y
H i d e o S u g i t a , R C T C
RCTC Technical Advisory Committee Meeting Minutes
November 3, 1997
Page 2
3. APPROVAL OF MINUTES - September 8, 1997
M/S/C (Kicak/Harry): to approve the minutes of the September 8, 1997,
meeting as submitted.
4. LEGISLATIVE UPDATE - SB 45, and
5. TCI
[Note: The above two agenda items were covered concurrently by Hideo Sugita.]
Hideo reported on the history of SB 45 (formerly SB 1505 and SB 3). It is a State
Transportation Improvement Program reform bill signed into law on October 3, 1997, and
effective January 1. It has a large impact as it relates to the STIP funding program for
many categorical programs (nine categorical funding, programs, i.e., Transit Capital
Improvement, Transit Management System Programs) have been eliminated in this bill.
Additionally, with the elimination of the TSM Program, it eliminated the match program for
local CMAQ and STP projects. It also collapsed the Caltrans Program of Project
Development Support Funds. Formerly 30% of the funds statewide under the highway
program was made available to CTC for discretionary purposes; with 70% being
distributed as 60% to the south and 40% to the north. Those funds were distributed on
the County minimum formula basis. Now 75% (referred to as the Regional Improvement
Program/RIP) of the funds will be made available to local RTPAs; 25% of the funds
(referred to as the Interregional Improvement Program/IIP) remaining with CTC and
Caltrans overseeing the use of these funds.
Hideo distributed copies of the preliminary draft of the new State Transportation
Improvement Program Fund Estimates. The mandated approval date is by January 5,
1998. Therefore, the State Transportation Improvement Program listing must be
furnished to SCAG by January 10 (1998). The budget (under the new Program) for a 6 -
year period is approximately $154 million, and direction will be sought from the
Commission on how these funds should be spent.
Hideo noted that prior to passage of SB 45, a call was made for TCI projects (with 3
project submitted) and the CMAQ/STP Committee evaluated the projects, in the event the
legislation did not pass. As a result, a list of 3 projects already exists: an extension of a
platform at the Pedley Station; a rail rehab of the Arizona -California short line in Blythe;
and, a MetroLink system wide upgrade of ticket vending machines.
Hideo opened the item for discussion to receive input on their concerns to provide to the
Commission, such as whether or not they wished the Commission to retain the match for
the CMAQ/STP for existing commitments or whether or not there should be a TCI Program,
etc. Hideo said all modes can compete for the Regional Improvement funding, and noted
that there has been activity statewide to establish performance measures to assist in the
assessment of projects to allow for competition in a more equitable fashion.
Hideo will be developing an agenda item to present to the Commission and asked for input
from the TAC.
- RCTC Technical Advisory Committee Meeting Minutes
November 3, 1997
Page 3
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Craig Neustaedter reported that from discussions, he believed that SB 45 will result in
more money being available to the regional agencies (RCTC) for funding to the County
and cities. He suggested a policy be established to use such funds to cover infrastructure
costs for system improvements that might be considered of regional significance. Craig's
sentiments were echoed by Trent Pulliam, and Joe Kicak.
Various hypothesis were presented and their potential affects on the locals, as well as
Caltrans. Hideo noted there had been a Supreme Court decision that determined that
Caltrans is to be the entity responsible for project development work for State Highways
and contracting project development work would not be an option.
The legislation mandates that a PSR must be established for a project before it can be
eligible; Hideo believed two of the most specific requirements included (in the PSR) were
(1) some form of an altemative analysis had been done and (2) a preferred alternative had
been selected.
Much discussion took place among members and at the suggestion of Chair Bill Clapper,
a list of concerns was compiled that Hideo will take to the Commission. Those concerns
included (not necessarily in priority order): clarification of contracting out as it relates to
project development; information relating to the administrative overhead included in
Caltrans' overall budget; the TAC's desire to identify a system of arterials of regional
significance that would be eligible to compete in the Regional Improvement Program; that
the TAC would like to maintain the TSM match for the CMAQ/STP commitments that
currently exists and whether or not consideration be made for retaining such
commitments depending upon what develops in the NEXTEA reauthorization; and,
consider rehab as an eligible project type for competition in the RIP Program.
Hideo suggested that projects that are far along in the development process on which
CMAQ/STIP funds can be obligated that have the match commitment be obligated ASAP
while it is still possible since funds are still available for the current fiscal year.
6. STIP/RIP SCHEDULE
A portion of this item was covered above. Referring to the schedule included in the
agenda packet, Hideo Sugita reported that SCAG is expected to release the draft of the
Regional Transpiration Plan (RTP) the first week of November . A major concern has
been to have a conforming plan as it relates to the air quality requirements.
January 10, 1998, is the deadline for submission of regional improvements projects
to SCAG.
SCAG is anticipating a March/April (`98) adoption of the RTP and they need to have STIP
projects available to model for conformity analysis purposes. The State wants a list of
projects by March 1; and, the CTC will hold hearings.
Hideo hopes to have a list of recommendations for the Commission at their January 1998
meeting.
RCTC Technical Advisory Committee Meeting Minutes
November 3, 1997
Page 4
7. APPROVAL OF RTIP ADMINISTRATIVE AMENDMENT #05
This item was included in the TAC agenda packet. This amendment was approved
October 16, 1997, and included two signal synchronization projects in Moreno Valley and
one in Norco. It also included the 1997 Short Range Transit Plan (SRTP) capital and
operating projects.
8. HPMS
Hideo Sugita distributed copies of correspondences from Shirley Medina, SCAG, and
WRCOG. SCAG has been the point of collection for Highway Monitoring System
reporting to the FHWA and State. A determination was made to make funding available
to purchase traffic counter equipment and WRCOG reports there is $15,000 from the prior
year and current year to purchase equipment.
The Commission has decided to support a 6 -month pilot project on the Call Box Counter
Program as recommended by the TAC.
TAC members expressed concern that the amount of funds received from SCAG for this
purpose are not sufficient and that there are other costs in addition to the purchase of the
equipment (maintenance, technical support, and inventory because the equipment would
be checked out by local entities on a loan basis). Ann Azzu reported CVAG was allotted
$5300 for this purpose and it was not sufficient for even one counter.
Discussion took place and a reasonable alternative proposed would be to direct such
funds to the CaII Box Counter Project since this has been a recurring problem. Hideo
cautioned barriers could exist to such a suggestion if federal funds are involved because
of procurement rules and also since there are existing contract providers. Kerry Forsythe
suggested staff determine how other counties are treating the issue and possibly convey
a message to SCAG jointly that this is not a workable solution.
9. SWAPPING OF MEASURE A FUNDS
This item was included in the agenda packet because the question of swapping Measure
A funds for federal funds was once again raised. The main purpose of such a swap is to
avoid the lengthy federal process required on a project -by -project basis and confine it to
a larger project that necessarily must meet the federal requirements.
George Johnson asked that several specific projects be identified that might qualify for
such a swap. Hideo Sugita said there are certain criteria that must be met and it must also
take into consideration RCTC's cash flow. He will meet with Dean Martin, RCTC's Chief
Financial Officer, to discuss this issue.
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RCTC Technical Advisory Committee Meeting Minutes
November 3, 1997
Page 5
10. 1997 CMP UPDATE SCHEDULE
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Hideo Sugita reported the elimination of the land use element of the CMP and we are in
the process of replacing it with a traffic monitoring system. The updated CMP draft
document is expected in December and will be presented to the TAC at its December
meeting and to the Commission at their December meeting also.
11. OTHER BUSINESS
NEXTEA Hideo Sugita reported that the reauthorization of the NEXTEA before the
holidays will not occur. In the interim a 6 month extension of the ISTEA is expected until
the reauthorization of the NEXTEA (which is now anticipated in late winter or early spring).
"El Nino" Preparedness: Due to the anticipated increase in rainfall due to "El Nino," Bill
Clapper reported SunLine, in cooperation with the County Emergency Office, will be
hosting a workshop and sand bagging operation, Saturday, November 8, from 8:00 a.m.
5:00 p.m. He invited anyone interested to participate. For further information, members
can contact Roger Stevenson in the County Emergency Management Office.
Trent Pulliam reported representatives of Moreno Valley had met with County Emergency
staff to review procedures to be followed during an emergency and community
participation was well received. He suggested others take similar action. He added fire
stations are a good source for sand bags. Reports now are that "El Nino" will arrive
sometime in the first quarter of '98.
Louis Flores said Caltrans will be meeting with Federal Highway representatives to
establish emergency relief procedures. Workshops are planned, although not yet
scheduled. Louis urged members to attend; some of the topics to be included are the
types of records required to receive federal/state disaster relief funds.
12. ADJOURNMENT
There being no further business to come before the TAC, the meeting was adjourned at
12:20 p.m. The next TAC meeting will be Monday. December 1,1997, at 11:00 a.m.
in Banning.
:jmd
Respectfully submitted,
Hideo Sugita
AGENDA ITEM 5
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: December 1, 1997
TO: Technical Advisory Committee
FROM: Hideo Sugita, Assistant Director Planning and Programming (4)),;,(
SUBJECT: Update of the Riverside County Congestion Management Program
Every other year (odd numbered years) the Congestion Management Program (CMP) must be
updated. Enclosed with the agenda is a copy of the updated 1997 RCTC CMP. As you may recall,
the most significant action taken in the last two years was the replacement of the CMP land use
element with a traffic monitoring element.
Georgiena Vivian of Valley Research and Planning will be present at the meeting to present the 1997
CMP update.
HS:jmd
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AGENDA ITEM 7
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R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
N o v e m b e r 1 2 , 1 9 9 7
T O :
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M :
H i d e o S u g i t a , A s s i s t a n t D i r e c t o r P l a n n i n g a n d P r o g r a m m i n g
T H R O U G H :
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T :
F H W A & C a l t r a n s L e t t e r o n E l N i n o P r e p a r e d n e s s
S t a f f r e c e i v e d a m e m o o n t h e m o r n i n g o f M o n d a y , N o v e m b e r 1 0 t h r e g a r d i n g t h e
a v a i l a b i l i t y o f a v e r y n e a r t e r m F H W A a d m i n i s t r a t i v e p r o g r a m t o a c c e l e r a t e t h e
a p p r o v a l p r o c e s s f o r l o c a l a g e n c i e s t h a t m a y h a v e E l N i n o r e l a t e d p r o j e c t s w h i c h n e e d
t o b e u n d e r w a y q u i c k l y . A t t a c h e d i s t h e l e t t e r f r o m C a l t r a n s a n d F H W A n o t i f y i n g u s
o f t h e p r o g r a m a n d i t s l i m i t a t i o n s a n d a m e m o f r o m s t a f f t o c i t i e s a n d t h e C o u n t y
i d e n t i f y i n g t h e t i m e l i n e f o r a c c e s s i n g t h i s a p p r o v a l p r o c e s s .
S i n c e s t a f f r e c e i v e d t h i s o n N o v e m b e r 1 0 , 1 9 9 7 a n d m a d e t h e d e c i s i o n t o n o t i f y l o c a l
a g e n c i e s i m m e d i a t e l y a s t h e s u b m i t t a l d a t e f o r p r o j e c t s i s N o v e m b e r 1 4 , 1 9 9 7 , i t d i d
n o t a p p e a r p r u d e n t t o w a i t u n t i l t h e W e d n e s d a y , N o v e m b e r 1 2 t h R C T C m e e t i n g t o
o b t a i n R C T C r e v i e w a n d a c t i o n o n t h e i t e m .
P l e a s e n o t e t h e r e a r e n o n e w f u n d s i d e n t i f i e d f o r t h i s l i m i t e d p r o g r a m a n d t h a t a n y
f u n d s u s e d w i l l b e a s s e s s e d a g a i n s t t h e S T P f u n d s a v a i l a b l e t o R C T C . A d d i t i o n a l l y ,
R C T C h a s a l r e a d y p r o g r a m m e d S T P f u n d s f o r F Y 1 9 9 7 - 9 8 a n d 9 8 - 9 9 a n d a n y f u n d s
o b l i g a t e d t o q u a l i f y i n g p r o j e c t s w i l l r e d u c e t h e o v e r a l l a m o u n t o f S T P f u n d s a v a i l a b l e
t o a g e n c i e s w i t h i n t h e c o u n t y .
W h i l e R C T C n o r m a l l y d e t e r m i n e s t h e p r o j e c t s t o b e f u n d e d w i t h S T P f u n d s , w i t h i n
R i v e r s i d e C o u n t y S T P f u n d s a r e m a d e a v a i l a b l e o n a f i r s t c o m e , f i r s t s e r v e d b a s i s
a f t e r t h e p r o j e c t s a r e p r o g r a m m e d . G i v e n t h e s h o r t w i n d o w o f o p p o r t u n i t y , s t a f f
c a n n o t m a k e a r e a s o n a b l e e s t i m a t e o f h o w m a n y l o c a l a g e n c i e s ( n o r n u m b e r o f
p r o j e c t s o r $ s ) t h a t m a y t a k e a d v a n t a g e o f t h i s o p p o r t u n i t y . G i v e n t h e g r o w i n g
s p e c u l a t i o n a n d a n t i c i p a t i o n o f E l N i n o i m p a c t s , s t a f f d e t e r m i n e d t h a t i t w a s
r e a s o n a b l e a n d r e s p o n s i b l e t o a c t a s q u i c k l y a s p o s s i b l e .
S h o u l d t h e r e b e s i g n i f i c a n t p a r t i c i p a t i o n i n t h i s p r o g r a m s t a f f w i l l r e t u r n w i t h
r e c o m m e n d a t i o n s t o a d d r e s s t h e f u n d i n g i m p a c t s .
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Financial Assessment
Project Cost
Unknown
Source of Funds
STP
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Sta'i4 h5tr
Rx .t maa:+a'�d'o5 N: viY3ca:x3a0 is • 1•+:•?. \\h , • V•';.;'.i\::
v •ii�
Included in Fiscal Year Budget
Year
Included in Program Budget
Year Programmed
Approved Allocation
Year of Allocation
Budget Adjustment Required
Financial Impact Not Applicable
Y
No impact on RCTC Budget
STAFF RECOMMENDATION:
That the Commission endorse staff decision to notify local Riverside County agencies
of the availability of a very short term administrative program to accelerate El Nino
preparedness projects using existing STP funds. This action may impact STP funds
available to Riverside County agencies.
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : D e c e m b e r 1 , 1 9 9 7
T O : T e c h n i c a l A d v i s o r y s o C o m m i t t e e
F R O M : H i d e o S u g i t a , v a s s i s t a n t D i r e c t o r , P l a n n i n g a n d P r o g r a m m i n g
S U B J E C T : F H W A & C a l t r a n s " E l N i n o P r e p a r e d n e s s " P r o g r a m
O n N o v e m b e r 1 0 , 1 9 9 7 , R C T C r e c e i v e d , v i a f a x , n o t i f i c a t i o n o f a v e r y s h o r t t e r m a d m i n i s t r a t i v e
p r o g r a m w h e r e b y F H W A w a s p r o v i d i n g a n a c c e l e r a t e d a p p r o v a l p r o c e s s f o r l o c a l a g e n c i e s t h a t m a y
h a v e E l N i n o r e l a t e d p r o j e c t s w h i c h n e e d t o b e p u t i n p l a c e q u i c k l y . A t t a c h e d a r e t h e , e m e r g e n c y
i t e m w h i c h w e n t f o r w a r d t o R C T C f o r t h e i r a c t i o n o n N o v e m b e r 1 2 , 1 9 9 7 , a s t a f f p r e p a r e d m e m o
t o l o c a l a g e n c i e s ( f a x e d N o v e m b e r 1 0 , 1 9 9 7 , t o T A C m e m b e r s ) , t h e i n f o r m a t i o n p r o v i d e d b y C a l t r a n s
a n d F H W A , a n d t h e l e t t e r f r o m s t a f f t o C a l t r a n s f o r m a l l y r e q u e s t i n g c o n s i d e r a t i o n o f t h e p r o j e c t s
s u b m i t t e d .
A t t h e N o v e m b e r 1 2 , 1 9 9 7 , m e e t i n g , R C T C a f f i r m e d t h e s t a f f a c t i o n t o p u t t h i s c a l l f o r p r o j e c t s o u t
a n d t h e t o t a l a m o u n t o f f u n d s r e q u e s t e d i s $ 1 , 8 7 2 , 3 1 0 . P l e a s e n o t e t h a t a f i n a l s t a t e w i d e l i s t i n g o f
p r o j e c t s w i l l b e e s t a b l i s h e d b y N o v e m b e r 2 4 , 1 9 9 7 . I w i l l t r y a n d o b t a i n a l i s t i n g o f t h e s e p r o j e c t s f o r
t h e D e c e m b e r 1 , 1 9 9 7 , T A C m e e t i n g .
P r o j e c t s w h i c h c o m p l y w i t h t h e s u b m i s s i o n r e q u i r e m e n t s ( d e s i g n e d , p e r m i t t e d a n d u n d e r
c o n s t r u c t i o n p r i o r t o J a n u a r y 1 , 1 9 9 8 ) w i l l b e c o u n t e d a g a i n s t t h e R C T C S T P a p p o r t i o n m e n t s .
R e l a t i v e l y f e w p r o j e c t s m a y q u a l i f y f o r H B R R ( b r i d g e ) f u n d s .
S t a f f r e c o m m e n d s t h a t t h e p r o j e c t s w h i c h f u l l y c o m p l y w i t h t h e r e q u i r e m e n t s a n d a r e c a r r i e d o u t ,
c o m e o f f t h e t o p o f t h e d i s c r e t i o n a r y S T P a p p o r t i o n m e n t s . P l e a s e n o t e t h a t w h i l e t h e R C T C n o r m a l l y
s e l e c t s a n d a p p r o v e s S T P p r o j e c t s f o r f u n d i n g , t h e p r o c e s s f o r a c c e s s i n g t h e S T P f u n d s i s o n a f i r s t
c o m e , f i r s t s e r v e d b a s i s . G i v e n t h i s p r o c e s s i t i s d i f f i c u l t t o p r e d i c t w h e t h e r o r n o t t h e r e w i l l b e a n
i s s u e o f a c c e s s i n g S T P f u n d s . A t t h e m o m e n t w e a r e o p e r a t i n g u n d e r t h e a u s p i c e o f a s i x m o n t h
e x t e n s i o n o f I S T E A w h i c h c o v e r s t h r o u g h t h e e n d o f M a r c h 1 9 9 8 , a n d t h e r e a u t h o r i z a t i o n o f I S T E A
h o l d s t h e p r o m i s e o f i n c r e a s e d f u n d i n g f o r p r o g r a m s l i k e S T P a n d C M A Q .
S t a f f R e c o m m e n d a t i o n :
T h a t t h e R C T C a p p r o v e a n " o f f t h e t o p " o f S T P d i s c r e t i o n a r y a p p o r t i o n m e n t s t o f u n d s u c c e s s f u l E l
N i n o P r e p a r e d n e s s p r o j e c t s .
H S : j m d
A t t a c h m e n t s
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
November 10, 1997
TO: RCTC TAC Members
FROM: Hideo Sugita, RCTC
or
SUBJECT: El Nino Preparedness
I received this fax from Caltrans District 08 this morning regarding a very short term process to
allow the use of HBRR and RSTP (up to $20 million statewide) for preventive work on federal
aid highways.
The project limitations are:
o $500,000 or smaller project
o Applications due to Caltrans 08 on Friday, November 14, 1997
o Project must be environmentally and permit cleared for construction
o Project must be under construction by January 1, 1998
o Project must have a supporting letter from the MPO and RTPA SCAG and RCTC
Please note that any funds used for this purpose will impact the STP apportionments to Riverside
County agencies. The short turnaround will not allow for RCTC action but, if there is an
important project you can accelerate through this process it appears very prudent to try to access
these funds. After all, an ounce of prevention Please contact me and Caltrans District 08
staff ASAP if you which to pursue this. (909) 787-7924.
3560 University Avenue, Suite 100 • Riverside, California 92501
(909) 787-7141 • FAX (909) 787-7920
ne. 4.1VVI C!&54M 1
PROGRAMS
NO.359 P. i/8
•
State of California
Memorandum
To: LOCAL ASSISTANCE ENGINEERS
District. 01-12
From DEPARTMENT !OF TRANSPORTATION.
OFFICE OF DESIGN AND LOCAL PROGRAMS
Mao station 1
Business, Tnenaportetien and Housing Agency
Dens : November 3, 1997
Rap :
Subject El Nino Preparedness
and Due to he drat saibilitaia El Nino causing severe damage to California's highways
hay Administration (FEWA) is y
protecting eome, • of this v prepared to asaiet in
proposing to a 1gilw up to $2n iMfl .. infrastructure s saaovatri►e funding methods, F or ice
- P1g eat and � Surface. Transportation Program P.M -Way
Federal=Aid highways, Rehabilitation funds to be used for preventive work on
Normal Fbderal-Aid contracting procedures will be construction bed by January 1, �Ped;� to assure
emergency ate, ��� 1998. Projects maybe done by force accost,
letter is atta bidsc and shortened advertising periods. FHWA's
We are requesting the District Local Assistance E
project proposals from local �iaeers (DLAE'e) to eoliQt
agencies for authorization under FHWA's -
funding Prop Proposals should be received by the innovative
The DLAE is review the District by November 14, 1997.
Engineer with ice t proposals and forward them to your Headquarters Area
Prioritize recommendations, no later than November 18, 1997. proposals and distribute a list of the selected Our goal is to
November 1997. proposals the last week in
Attached ,amore detailed
agencies should , description of the program and the list of criteria
withg e earlier &se in submitting project proposals. This request is in conjunctionferia local
Local an earlis ' oral request from Ron Jeperaon of Structures Local Assistane.
provide a coin „ „taring consideration of the bridge projects on the attached package of information aa noted in the list must
Please send alliproject proposala (highway related and bridge rested) to the
requirements.
Headquarters Office of Local Programs.
If you have questions concerning g this request, contact the Area Engineer
Dietrict' gzneer fot,yonr
Attachments
ALAN P. GLEN
Assistant Program -Manager
Design and Local Programs
'We'll Find a Way
NOV. 4.1997 9:54AM LOCAL PROGRAMS
NO.359 P.2,8
U.S. DEPARTMENT OF TRANSPORTATION
FEDERAL HIGHWAY ADMINISTRATION
REGION NINE
CALIFORNIA D1v1SION
930 Ninth SRS, Sates 400
Sstrmnemo. CA 93E14-2724
October 29, 1997
Mr. James W. van Loben Sels, Director
CALTBANS, 11201N Street
Sacramento, California 95814
Dear Mr. van Loben Sels:
SUBJECT: EL ND O PREPAREDNESS
During recent monthsi there has beta an increasing amount of discussion on the return of the
El Ni ,3oinvolving she warning of the tropical Pacific Ocean.Meteorologists have cautiously
estimated that the El conditions developing in the southern Pacific Ocean could result in
rainfall well above average in California, possibly up to 300 percent above normal in the
southern California region and 150 percent above normal in northern California.
FHWA is prepared to iassist with protection of the highway infruttucture with innovative
funding ideas not nmMally used, and with technical assistance from our staff. From the funding
standpoint, we are proposing allowance of up to 520, E f:STp.�ds to be used for
preventive work on Federal -aid highwatiys against storm
should be directed a from an F.1 Nino event. Projects
t9 situations with p° al risks to significant damage or loss of major
roadways. Exaniples.are:
Scour proteenon
Slope stabilization
Pumphouse repairs
Drainage imlgrjwementts
Stream imprdvemeats
Tidal protectiop
Stockpiling material for emergency repairs (fitter fabric, rock for rip -rap, bailey
bridge, etc.)
Other countermeasures determined to fit the criteria
For scour protection ati highway bridges HBE R finds may be used instead, if its availability and
use would be advantageous toward the goal of preparedness for an El Mao event
A ZI NA
CALIPOIVAA
NEVADA
HAWAII
GUAM
AIGIHIC►H SAMOA
N. MARIANA 1S.
Al REPLY RD= TO
I D -CA
File #:750
Document #: 16318
AnncilNt'x�3
NOV. 4.1997 8;55k1 LOCAL PRoo:us
NO.359
P . 349
Page 2
We are receptive to receiving FNM-76's covering Statewide or other ereawidc "projects" with
allocations for individual project funding to be determined by Calltrans. Funding under this
program shall be allocated only to those projects whichhave the nece sarypermite-and
environmental clearance (historic presetva on'u, endangered species act, section 4(f), etc.), and
will be under construction bylerntozge 998. FHWA hereby issues a determination in
accordance with 2.1 CFR771.117 that these categories of work are categorical exclusions (CEs).
The emergency *Die of the El Nifto situation requires that normal Federal -aid contracting
procedures be expefdited to allow for consuuction to begin as soon as possible. Accordingly,
projects may proceed by force account, emergency contracts, informal bids, shortened
advertising pods, etc. (that meet State emergency contract requirements) that you ftnd
necessary to proceed with early cons m oo. This expedited procedure is determined to be in
the public interest for the El Nilo situation.
This allowance of some non-traditional Federal -aid work and shortened contract procedures
should not be considered a change in FHWA policy, but instead a special allowance for proactive
storm damage prevbtatian of the highway infrastructure during a special El Nino situation. This
effort requires a deiiitared effort by your staffto get the work underway as soon as possible. We
offer the services of FHWA staff for any technical assistance in engineering and environmental
issues that your staff encounters.
Sincerely,
Original signed Bradley leaner
For
Jeffrey A. Lindley
Division Administrator
cc:
Julie Cizillo
Glenn Clinton
John Schultz
Nancy Bobb
Dick Petrie, Caltraas
Bob Buckley, Calnrans
Randy Iwasaki, Caftrans
Mel Aros, Caltrans
Each IvII'O
•
•
IOI. 4.1997 8:55A1 LOCAL PROGRAMS
NO.359 P.4/8
•
•
•
El Nino Preparedness
Description of program/Project Selection Criteria
•
Funding
Selected bridge protection projects will be funded with HBRR funds that have been
convened to STP to reduce local match to 11.47%. Up to SS million will be provided
RSTP- Currently -available aappppoctianments of regional STP funds tray be used with
concurrence of tim.MPORTPA.
project Ej bility
• Must demonstrate the ability to reduce the potential risks to significant a or loss of a
major roadway or bridge in the event of a storm which is substantially above normal.
• The local agency must be able to have the project under construction by January 1. 199a.
• Normal routine maintenance projects are excluded. Standby contracts for unusually heavy
protective work (removal of heavy drift at bridges) will be considered.
• HBRR funds will be limited to projects to protect bridge structures from major damage or
collapse.
• All eligible projects must be on Federal -aid bighways (other than local roads or rural
minor collectors).
• Projects not to exceed $500,000.
FYnrrwirc
FHWA has suggested the following examples of projects to be considered:
Scour protection
Slope protection
Pumphhuse repairs Drainage izrqrovements
Streamlimprovements
Tidal protection
OtherStockpiling material � determined fthrihe c, rock for rip -rap, etc.)
a
Exceptions to normalproject t rocedurea
• Projects selected may be constructed using emergency contracting procedures (force
account, emergency contracts, informal bids, shortened bid period, etc.)
• The categories of work to be approved under this proposal have been determined by
FHWA to be Categorical exclusions (C 's). However, all necessary permits and
environmental clearances (historic preservation act, endangered species act, section 4(f).
etc.) will still be deeded. Local agencies should imIPM rely initiate the environmental
procedures set forth in Chapter (i.e., steps 1-4) and consider whether the project is
eligible for a II S. Corps of Engineers Nationwide Permit Permit *13 is most appropriate
for bank stabilization work.
• Requests for authorization and other processing by Caimans will be given priority
Prioritization anti :Selection
FHWA harsertan upper limit of -S20 million on the funds which may be authorized under
this innovative grogram, therefore. state highway projects and local system project
submittals will be prioritized and selected to adhere to that limit.
Priority for local HBRR funds will be given to those counties without available RSTP
apportionment balances.
NOV. A.1997 &:55A1 LOCAL PROGRAMS
NO.359 P.5/8
Other factors to be used to prioritize project submittals will include:
• location of project
• adequacy and completeness of the submittal
• an evaluation df the potential benefits (cost versus potential damage)
• type and signifiCance of the damage to be avoided
• an evaluation: of the ability to deliver the project within the time frames identified
Required Submit
The local ageneyisubmittal is to be sent to the District Local Assistance Engineer (DLAE)
by November 14! 1997. Each project submittal shall =elude written concurrence from the
MMMPO/RTPA (if requesting STP finding) and the following information in the following
order:
•
Location- roadway name, bridge name and number and location, including a location map
Description- A description of the work proposed and the condition or damage which is
expected to be prevented by the work. It is recommended that the local agency consider the
above factors to be used to priorities projects and address these in their description.
Cost- An estimate of the costs (engineering and construction) and the type of fiords
requested,
Schedule- Current status of the proposed project and proposed schedule for delivery.
Special considez tions- Identify any permits, R/W needs or environmental complications
which may impact delivery and bow they will be resolved on time.
Review and selection- Submittals will be reviewed by the DLAE and forwarded to the
appropriate Local Programs Area Engineer with the DLAE's comments and
recommendationS by Novgrnber 18. 1997. Project submittals will be evaluated and
prioritized by 14.11 Programs. An approvedlist will be established by November 24; •
1327, Local agebeies submitting proposals will be notified of projects selected. Selected
project sponsors 'tray then proceed with requests for authorization to proceed with work.
Authorized projects must be under constntctioa by January 1. 1998 or the authorization
will be rescinded,
•
•
•
NOV. a.1997 8:55AM LOCAL PROGRAr6 110.359 P.6/8
INFORMATION PREVIOUSLY SENT TO RON JESPERSON
•
•
•
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
N o v e m b e r 1 8 , 1 9 9 7
M r . L o u i s F l o r e s
C h i e f - C a l t r a n s L o c a l A s s i s t a n c e
S t a t e o f C a l i f o r n i a
D e p a r t m e n t o f T r a n s p o r t a t i o n , D i s t r i c t 0 8
4 6 4 W e s t F o u r t h S t r e e t , 6 t h F l o o r
S a n B e r n a r d i n o , C A 9 2 4 0 1 - 1 4 0 0
R E : E l N i n o P r e p a r e d n e s s
D e a r L o u i s :
E n c l o s e d a r e t h e p r o p o s e d " E l N i n o P r e p a r e d n e s s " p r o j e c t s u b m i t t a l s f r o m a g e n c i e s i n R i v e r s i d e
C o u n t y . T h e a g e n c i e s a n d t h e i r p r o j e c t s a r e : ( n o t i n p r i o r i t y )
C i t y o f I n d i o
o H i g h w a y 1 1 1 S t o r m D r a i n a g e I m p r o v e m e n t s
o M a d i s o n S t r e e t S t o r m D r a i n a g e I m p r o v e m e n t s
C i t y o f R i v e r s i d e
o A r l i n g t o n A v e S t o r m D r a i n a g e I m p r o v e m e n t s
o S t o c k p i l i n g E m e r g e n c y R e p a i r M a t e r i a l s
C o u n t y o f R i v e r s i d e
$ 5 0 0 , 0 0 0
$ 4 8 8 , 3 1 0
$ 4 0 0 , 0 0 0
$ 8 0 , 0 0 0
o S t o r m P r o t e c t i o n - O r d w a y B r i d g e a n d L i v e O a k C a n y o n R o a d $ 5 0 , 0 0 0
o S t o r m P r o t e c t i o n - E a s t B e n t o n R o a d a t T u c a l o t a C r e e k $ 2 0 0 , 0 0 0
o S t o r r n P r o t e c t i o n - R i v e r R o a d B r i d g e a t S a n t a A n a R i v e r $ 6 0 , 0 0 0
o S t r e a m B e d D e b r i s & S e d i m e n t R e m o v a l $ 5 0 , 0 0 0
C a j a l c o R o a d a t H a r l e y J o h n R o a d / S m i t h R o a d
o S t o c k p i l i n g E m e r g e n c y R e p a i r M a t e r i a l s $ 4 4 , 0 0 0
( C o u n t y o f R i v e r s i d e p r o j e c t s i n p r i o r i t y o r d e r )
T o t a l $ 1 , 8 7 2 , 3 1 0
P l e a s e i n c l u d e t h e a b o v e p r o j e c t s f o r f u n d i n g c o n s i d e r a t i o n u n d e r t h e E l N i n o P r e p a r e d n e s s
p r o g r a m . F o r t h o s e p r o j e c t s o r p o r t i o n s o f p r o j e c t s t h a t c a n q u a l i f y f o r H B R R f u n d i n g w e
3 5 6 0 U n i v e r s i t y A v e n u e , S u i t e 1 0 0 " R i v e r s i d e , C a l i f o r n i a 9 2 5 0 1
( 9 0 9 ) 7 8 7 - 7 1 4 1 " F A X ( 9 0 9 ) 7 8 7 - 7 9 2 0
Mr. Louis Flores
November 18, 1997
Page 2
respectfully request your full consideration for applying those scarce resources to the Riverside
project submittals.
Additionally, we request your consideration of an "off the top" take from the state allocation of
STP funds in order that existing local STP project commitments are not inordinately delayed.
Thank you for your consideration, and if you should have any questions please call me at your
earliest convenience.
Sincerely,
Hideo Sugita
Assistant Director, Planning and Programming
cc: Amir Modarressi, City of Indio
Rick McGrath, City of Riverside
Dave Barnhart, County of Riverside
•
•
•