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Home My Public Portal AboutGS #2723 (Brannon-Undergrounding Project) IPM.Note GS #2723 (Brannon-Undergrounding Project) Renee Basel EX /O=EXCHANGELABS/OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=3BAA9F04D837426B9ED16B03EC111B7B-RBASEL GS #2723 (Brannon-Undergrounding Project) X-Vipre-Scanned: 0F983C6301363C0F983DB0 From: Renee Basel <RBasel@gulf-stream.org> To: =?Windows-1252?Q?Martin_E=2E_O=92Boyle?= <meo@commerce-group.com> Subject: GS #2723 (Brannon-Undergrounding Project) Thread-Topic: GS #2723 (Brannon-Undergrounding Project) Thread-Index: AdU2kbBY610eMhbrQeqe9V9R+lMeeg== Date: Tue, 9 Jul 2019 20:06:06 +0000 Message-ID: <c96292403318433492bcb37397d6fe1e@GSEXCH-1.GulfstreamTH.local> Content-Language: en-US X-MS-Has-Attach: yes X-MS-Exchange-Organization-SCL: -1 X-MS-TNEF-Correlator: x-vipre-scanned: 666A7AAA012A10666A7BF7 Content-Type: multipart/mixed; boundary="_004_c96292403318433492bcb37397d6fe1eGSEXCH1GulfstreamTHloca_" MIME-Version: 1.0 Renee Basel EX /O=EXCHANGELABS/OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=3BAA9F04D837426B9ED16B03EC111B7B-RBASEL Martin E. O’Boyle PRR Production_NSR_Clarify GS #2723 (Brannon-Undergrounding Project) Good afternoon, Mr. O’Boyle: See attached correspondence. Sincerely, Reneé Rowan Basel Executive Administrative Assistant Town of Gulf Stream 100 Sea Road Gulf Stream FL 33483 561.276.5116 561.737.0188-fax www.gulf-stream.org <http://www.gulf-stream.org/> Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. A0DFB5EF8024F24E8A7E059987071AC6@namprd09.prod.outlook.com <c96292403318433492bcb37397d6fe1e@GSEXCH-1.GulfstreamTH.local> Good afternoon, Mr. O’Boyle: See attached correspondence. Sincerely, Reneé Rowan Basel Executive Administrative Assistant Town of Gulf Stream 100 Sea Road Gulf Stream FL 33483 561.276.5116 561.737.0188-fax www.gulf-stream.org Confidential Renee Basel Renee Basel EX /O=EXCHANGELABS/OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=3BAA9F04D837426B9ED16B03EC111B7B-RBASEL EX /O=EXCHANGELABS/OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=3BAA9F04D837426B9ED16B03EC111B7B-RBASEL 3baa9f04d837426b9ed16b03ec111b7b-rbasel 3baa9f04d837426b9ed16b03ec111b7b-rbasel Renee Basel Renee Basel rbasel@gulf-stream.org rbasel@gulf-stream.org rbasel@gulf-stream.org rbasel@gulf-stream.org sip:rbasel@gulf-stream.org II=[CID=321e5deb-eb16-ea41-9ef5-5f51fa531e7a;IDXHEAD=D53691B058;IDXCOUNT=1];TFR=NotForking;Version=Version 15.20 (Build 2157.0), Stage=H4;UP=10;DP=1C5 en B7A563EC8C6F32E2 0F983C6301363C0F983DB0 Martin E. O’Boyle SMTP meo@commerce-group.com meo@commerce-group.com Martin E. O’Boyle GS #2723 (Brannon - Undergrounding Project)_prod.pdf TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail July 9, 2019 Martin E. O’Boyle [e-mail to: meo@commerce-group.com] Re: GS #2723 (Brannon – Undergrounding Project) To the Town of Gulf Stream, please provide: 1. All records (as defined in Chapter 119 F.S.) regarding or relating to or emanating from (“Regarding”) the underground electric project (the “Project”) applicable to the area south of the Gulf Stream Country Club (the “Area”), including, without limitation, all files, maps, surveys, easements, instruments permits, approvals, authorizations, directives, agreements, narratives, plans, invoices, records of payments, contracts, work orders, change orders communications (including, without limitation, text messages, emails, directives, memos, notes and other writings (electronic or otherwise) “Communications”)) with any party regarding or which relates to or which emanates from the Project and its scope, including, without limitation, all communications with FPL, and attorneys, other utility companies (such as phone, gas, water and cable companies) and any contractors, to the extent that such parties were involved with or contacted in connection with the Project. 2. All Communication sent to or received by persons or entities who own (or owned) real property in Hidden Harbor Estates (including the properties East of the Hidden Harbour Estates and West of A1A and including the properties immediately south of Hidden Harbour Drive) (the “HH Owners”), or persons purporting to be the attorneys, agents or representative(s) of the HH Owners, from January 1, 2013 to the date when the responsive documents to this request have been fully produced. The term “Town of Gulf Stream” shall mean each of the following: the Town of Gulf Stream, its Commissioners, its Manager, its employees, its officers, its staff, its Police Department, its Police Officers its counsel and the following law firms: Sweetapple, Broeker & Varkas; Richman Greer, PA; Jones, Foster, Johnston & Stubbs; Cole, Scott & Kissane, P.A.; Johnson Anselmo Murdoch Burke Piper & Hochman, P.A. and Brannon and Gillespie and Danny Brannon (including, without limitation, the attorneys, employees and partners of each such law firm or entity.). As to any records which you choose not to produce any record(s), kindly provide a Log including an explanation (pursuant to Chapter 119) as to your basis for withholding any such records. Also, to the extent that there are any redactions in any of the records, we ask that you provide the basis consistent with the request in the prior sentence. Dear Martin E. O’Boyle [e-mail to: meo@commerce-group.com]: The original request and correspondence can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/158660/Page1.aspx Due to the scope of their work, the Town has contacted Hypower Inc., the Town’s contractor responsible for all the materials, equipment, and labor associated with Phase I of the Town’s Undergrounding Project; and Brannon and Gillespie, the Town’s consulting engineers responsible for project management and engineering support services for Phase I of the Town’s Undergrounding Project, for their entire files relative to Phase I of the Town’s Undergrounding Project. The Town believes this will put it in the best position to be able to fulfill your extremely broad request for “all files, maps, surveys, easements, instruments, permits, approvals, authorizations, directives, agreements, narratives, plans, invoices, records of payments, contracts, work orders, change orders, and communications” regarding a multimillion dollar undergrounding project that spans more than five years and covers nearly half the Town of Gulf Stream. At this time, the Town does not believe it can fulfill your request with every possible responsive record other than to respond in good faith, due to the volume of records potentially responsive to your request. Your public records request has not identified the records with sufficient specificity to permit the Town to identify the records sought. The Town previously stated that if you would narrow your request, it would assist the Town in providing a more cost effective, timely, and thorough response, but at this time you continue to seek all records concerning to a multiyear, multimillion dollar project. At this time, Brannon and Gillespie have provided the Town with their entire file regarding Phase 1 of the Undergrounding Project, which hard copy files are available for inspection at Town Hall during normal business hours, Monday through Friday 9 a.m. thru 4 p.m. This is in addition to the Town’s hard copy files, which includes records of bid documents, contracts, easements, the straw poll, drawings, easements, bond validation, assessments, and payments. The Town is in the process of reviewing Brannon and Gillespie’s electronic files and will update you with an appropriate response. Hypower is in the process of providing the Town with its records, and have advised that they are available in electronic format only. Upon the Town’s receipt of the records, the Town will update you with an appropriate response. The law firm of Johnson, Anselmo, Murdoch, Burke, Piper & Hochman, P.A. have responded that they are defending a lawsuit brought by you, which may include records you are seeking. However, they have advised the Town that their entire claims file is confidential and exempt pursuant to Florida Statutes § 768.28 (16) (b). Please review the thousands of pages of records readily accessible for your review on the Town’s website using the search feature as suggested in our earlier letter, and come by Town Hall to inspect the records the Town has ready for your inspection. This way, the Town can work with you in identifying what additional records, if any, your public records request seeks. Sincerely, Reneé Rowan Basel As requested by Rita Taylor Town Clerk, Custodian of the Records .pdf GS#272~1.pdf GS #2723 (Brannon - Undergrounding Project)_prod.pdf application/pdf 6A63ABCEC6ECBF43A9E28E7786689993@namprd09.prod.outlook.com EnUsGood afternoon, Mr. O’Boyle: See attached correspondence. Sincerely, Reneé Rowan Basel Executive Administrative Assistant Town of Gulf Stream 100 Sea Road Gulf Stream FL 33483 561.276.5116 561.737.0188-fax HYPERLINK "http://www.gulf-stream.org/"www.gulf-stream.org Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.