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Select Board Meeting Packet - 01.24.2022
Archive d: Tuesday, January 18, 2022 11:03:07 AM From: McCarthy-Licorish, Lisa N (DPH) Se nt: Mon, 10 Jan 2022 20:58:32 +0000ARC To: McCarthy-Licorish, Lisa N (DPH) Subje ct: Baker-Polito Administration Launches Tool for Residents to Access COVID-19 Digital Vaccine Card Se ns itivity: Normal FOR IMMEDIATE RELEAS E: \u8203 ?January 10, 2022 CONTACT Terry MacCormack\u8203 ? terry.maccormack@mas s .g ov Baker-Polito Administration Launches Tool for Residents to Acce s s COVID-19 Digital Vaccine Card “My Vax Records” Provides New Option to Access Vaccine History and QR Code to V erif yCOVID-19 Vaccination BOSTON – The Baker-Polito Adminis tration today announced a tool that gives res idents a new way to acces s their C OVID-19 digital vaccine card and vaccination history. The new tool, called My Vax Records , allows people who received their vaccination in Mas s achus etts to acces s their own vaccination his tory and generate a COVID-19 digital vaccine card, which would contain s imilar vaccination information to a paper CDC card. The COVID-19 dig ital vaccine cards produced by the s ys tem utilize the SMART Health C ard platform and generate a QR code that can be used to verify vaccination. The Adminis tration is not requiring res idents to s how proof of vaccination to enter any venue, but this tool will help res idents who would like to access and produce a digital copy of their record. Acces s the new tool at MyVaxRecords.Mass.Gov. How It Works: The new tool is eas y to us e: a pers on enters their name, date of birth,and mobile phone number or email as s ociated with their vaccine record. After creatinga 4-digit PIN, the us er receives a link to their vaccine record that will open upon re-entry of the PIN. The electronic record s hows the s ame information as a paper CDC vaccine card:name, date of birth, date of vaccinations , and vaccine manufacturer. It als o includes aQR code that makes thes e s ame details readable by a QR s canner, includingsmartphone apps . Once the SMART Health Card is received, us ers are able to save theQR code to their phone, s uch as the Apple Wallet, s creens hot the information andsave it to their phone’s photos , or print out a copy for a paper record. The systemfollows national s tandards for s ecurity and privacy. This s ys tem provides an optional way that res idents can acces s their vaccinationinformation and a COVID-19 dig ital vaccine card. This will provide res idents withanother tool to provide proof of COVID-19 vaccination, s hould it be reques ted bybusinesses, local g overnments , or other entities . The system leverages the Mas s achus etts Immunization Information Sys tem (MIIS), theofficial database us ed by health care providers acros s the s tate to record vaccinationinformation. The s ys tem relies on hundreds of providers inputting demographic andhealth information. Some us ers may not be able to immediately find their record, ormay find an incomplete record. Res idents whos e record cannot be found or is incomplete can either contact their health care provider or contact the MIIS team toupdate their records . Learn more about the tool and view frequently-as ked-ques tionsat www.mass .gov/myvaxrecord. Mas sachusetts has worked with VCI,™ a voluntary coalition of public and privateorganizations which developed the open-s ource SMART Health Card Framework in us eby other s tates . The VC I coalition is dedicated to improving privacy and security ofpatient information, making medical records portable and reducing healthcare fraud. My Vax Records is jus t one way res idents can obtain their COVID vaccination record.Pharmacies that adminis tered the COVID vaccine and many health care providers als oare making SMART Health Cards available, or are providing additional options . Learnmore. ### Archive d: Tuesday, January 18, 2022 11:04:58 AM From: McCarthy-Licorish, Lisa N (DPH) Se nt: Tue, 11 Jan 2022 17:11:18 +0000ARC To: McCarthy-Licorish, Lisa N (DPH) Subje ct: Baker-Polito Administration Secures Contract for 26 Million Rapid Antigen Tests Se ns itivity: Normal FOR IMMEDIATE RELEAS E: \u8203 ?January 11, 2022 CONTACT Terry MacCormack\u8203 ? terry.maccormack@mas s .g ov Baker-Polito Administration Secures Contract for 26 Million Rapid Antigen Tests BOSTON - Today the Baker-Polito Adminis tration announced an order was placed with iHealth to supply the s tate with 26 million rapid antigen tes ts over the next 3 months . The tes ts will be prioritized to s upport K-12 s chools and childcare settings . The agreement allows for s hipments of tes ts to arrive on a rolling basis in the Commonwealth, but the Adminis tration warns that the timing and shipment amounts will vary depending on international s hipping and production variables. The Baker-Polito Adminis tration als o releas ed a public health advis ory this week to advis e all res idents on when to s eek tes ts for COVID-19. The advisory advises all res idents to s eek COVID-19 tes ts when exhibiting COVID s ymptoms , or five days following a known clos e contact with s omeone diagnos ed with COVID purs uant to MA DPH quarantine and is olation protocols , updated as of December 29 in accordance with the new CDC guidance. The new is olation protocols do not require a COVID-19 tes t to exit is olation after having COVID. This g eneral rule als o applies to childcare and K-12. Additional information on tes ting protocols for s pecific s ituations in childcare can be found here and for K-12 can be found here. The new quarantine protocols recommend, but do not require, all expos ed individuals get a test five days after expos ure. Expos ed individuals do not need to quarantine in the following circums tances : If fully vaccinated and not yet eligible to receive a booster OR If fully vaccinated and have received their boos ter OR If they had C OVID and it is les s than 90 days s ince they were diagnos ed. For more details vis it here. DPH advis es that a pos itive C OVID-19 rapid antigen does not need to be confirmed with a PCR tes t. DPH recommends individuals that have COVID s ymptoms and tes t negative with a rapid antigen tes t s hould is olate and either repeat an antigen tes t or get a PCR tes t in 24-48 hours if they continue to exhibit s ymptoms . Additionally, DPH does not advis e employers, or s chools and childcare, to require a tes t as a condition of returning to work or school. View the public health advis ory here. Vaccination and getting a boos ter remain the bes t pos s ible protection agains t C OVID. There are almos t 1,000 locations in the Commonwealth for res idents to receive a COVID-19 vaccine or boos ter. Vis it VaxFinder.mas s .gov to book an appointment. Massachuset t s National Guard Governor Baker als o today activated 500 additional members of the Mass achus etts National Guard to s upport the s tate’s health care s ys tem. This order expands the National Guard activation of 500 members announced on December 21 to s upport non-clinical functions in the C ommonwealth’s hos pitals . Prioritized us es for the newly activated 500 members will be to provide additional non-clinical s taffing at community hos pitals and high-volume emergency departments , public hos pitals , skilled nurs ing facilities and dialys is centers . Thes e guard pers onnel will be deployed beginning the week of January 17. ### A m es s age from the Mas s achus etts Departm ent of Elem entary and Secondary Education January 18, 2022 View this em ail in your brows er For immediate release Tuesday, January 18, 2022 Contact: Department of Elementary and Secondary Education: Jacqueline Reis, jacqueline.reis@mass.gov Executive Office of Education: Colleen Quinn, colleen.quinn@mass.gov Baker-Polito Administration Announces Weekly At-Home Tests Available for Students and Staff Enrolled in State’s Testing Programs School s Will Have Increased Testing Resources and Flexibility to Effecti vely Respond to COVID-19 and M aintain In-Person Learning BOSTON – The Department of Elementary and Secondary Education (DESE) and the Department of Public Health (DPH) announced today updated school COVID -19 testi ng options, including providing participating teachers and staff wi th at-home rapid tests weekly, to optimize in-person learning. The two departments also released updated data on the pooled testing and Test and Stay programs, showing very few positive cases and low transmission rates. Take Home Test Option Beginning this week, schools will be able to si gn up to receive at-home rapid antigen tests for weekly use by all parti ci pating staff and students. Schools exercising this option will di scontinue contact tracing and Test and Stay. This will enable school health staff to spend more time and resources identifying symptomati c individuals and focusing on other aspects of C OVID -19 management. Schools must continue to participate in symptomati c and/or pooled testing in order to take part in the new at-home test program. Other New England states, including Connecticut and Vermont, have recently transitioned from individuali zed contact tracing to the use of at-home tests and focusing school health efforts on symptomatic testing. This new option will give Massachusetts school Archive d: Wednesday, January 19, 2022 1:43:31 PM From: McCarthy-Licorish, Lisa N (DPH) Se nt: Tue, 18 Jan 2022 21:27:20 +0000ARC To: McCarthy-Licorish, Lisa N (DPH) Subje ct: PRESS RELEASE: Baker-Polito Administration Announces Weekly At-Home Tests Available for Students and Staff Enrolled in State’s Testing Programs Se ns itivity: Normal districts more flexibility and more resources in COVID-19 testing that have the most immediate i mpact to keep schools open. Schools will be able to start opting-in to the program this week for staff and will receive tests during the week of January 24. Schools will receive tests for students whose fami lies opt-in during the week of January 31. The at-home tests will be shipped directly to school districts for distribution and are packaged in ki ts that contain two tests. Students and staff who participate will receive one kit every two weeks to test themselves. Families will need to inform their school if they want at-home rapid antigen tests sent home wi th students. If an individual tests positive at home, they should i nform their school of the result. Schools will report positive cases to D ESE as part of the weekly COVID-19 reporting already in place. The tests for this program will come from the supply of 26 million at-home rapid antigen tests the Baker-Poli to Administration announced last week it ordered from iHealth and that will be delivered over the next three months. K-12 schools and child care centers will be prioritized for those tests. Testing Program Data With more than 2,000 public and private schools in the Commonwealth participating in COVID-19 testing, D ESE and DPH have gathered robust data about the prevalence of COVID-19 in schools that clearly illustrates schools are safe environments for teaching and learning. Schools are one of the few types of settings in the state where individuals are tested on a regular basis. Data collected over the past few months from the Test and Stay program is compelling around what it reveals about school safety. Students and staff individually identified as asymptomatic close contacts and repeatedly tested in school through Test and Stay test negative more than 90 percent of the ti me. As of January 9, 503,312 Test and Stay tests had been conducted; 496,440 of them were negative (almost 99 percent). Data from K-12 pooled testing is equally as strong, pointing to the fact that school is safe. The data reveal that individual positivity rates are significantly lower than statewide positivi ty rates. Last week, despite elevated positivity rates i n K-12 schools, the estimated individual positivity rate was still roughly 1/5 of the statewide positivity rate. “Massachusetts’ first and most comprehensi ve i n the nation school testing program has reinforced the fact that our schools remain safe places for students, teachers and faculty,” said Health and Human Services Secretary Marylou Sudders. “The Test and Stay program data revealed extremely low rates of secondary transmission, which shows that close contacts very rarely test positive.” “Through experience with our robust K-12 testing programs, we have been able to learn that in-school transmission is extremely rare, and we understand from medical professionals and school nurses that now is time to provide additional opti ons to districts. This increased flexibility will give communiti es the abi lity to do what is best for their students and staff and keep schools open for learning,” said Education Secretary James Peyser. “As always, we are committed to using avai lable data to inform our recommendations to schools and distri cts. We have heard from school nurses and superintendents that we need to adapt our strategy to allow them to focus directly on symptomatic individuals rather than identifying asymptomatic close contacts,” said Elementary and Secondary Education Commissioner Jeffrey C. Riley. Schools have maintained effective and safe operations all year, including during periods of high communi ty transmission, by employing robust mitigation strategies whi ch will remain in place. Public health officials continue to emphasi ze the importance of increasing vaccination and booster rates, moni tori ng daily for all COVID-specific symptoms, and staying home when sick. Vaccines As a reminder, vaccines continue to be the best way to protect all Massachusetts residents agai nst the effects of COVID-19, and Massachusetts has among the highest vacci nations rates in the country for adults and adolescents. Students and staff are strongly encouraged to get vaccinated. Schools can host mobile vaccination clinics to continue to provide access to vaccines and boosters for staff and students. ### Copyright © 2022 Massachusetts Departm ent of Elem entary and Secondary Education, All rights reserved. You are receiving this m es s age becaus e you s igned up to receive news , updates , and announcem ents from the Mas s achus etts Departm ent of Elem entary and Secondary Education. Our mailing address is: Mas s achus etts Departm ent of Elem entary and Secondary Education 75 Pleas ant Street Malden, MA 02148 Add us to your addres s book Superintendents , as s is tant s uperintendents , principals , and charter s chool leaders will receive the update autom atically. For others wis hing to receive this update, pleas e s ubs cribe Want to change how you receive thes e em ails ? You can update your preferences or uns ubs cribe from this lis t Extension of DESE Mask Requirement Updated January 10, 2022 At the special meeting of the Board of Elementary and Secondary Education (Board) on August 24, 2021, the Board voted to declare “exigent circumstances” pursuant to the Student Learning Time regulations, 603 CMR 27.08 (1), and authorized the Commissioner of Elementary and Secondary Education to require masks for public school students (age 5 and above) and staff in all grades through at least October 1, 2021.1 The Commissioner subsequently extended the mask requirement to November 1, 2021 and then to January 15, 2022. The mask requirement remains an important measure to keep students safe in school at this time. Consistent with the authority provided by the Board, and after consulting with medical experts and state health officials, the Commissioner is extending the mask requirement through February 28, 2022. The Department will continue to work with medical experts and state health officials to evaluate the mask requirement beyond February 28. The 80 percent threshold policy remains in effect.2 Whether or not a school or district avails itself of the 80 percent vaccination off-ramp is a local decision to be made by school and district leaders in consultation with local health officials. In alignment with statewide guidance, it is highly recommended that unvaccinated students and staff continue wearing masks. The following mask requirements remain in effect through February 28, 2022:3 • Public school students (age 5 and above) and staff in all grades are required to wear masks indoors in schools, except as noted below. Masks are not required when outdoors. All visitors are also expected to wear a mask in school buildings. • Masks should cover an individual’s nose and mouth. For more information about appropriate mask use, please see: https://www.cdc.gov/coronavirus/2019- ncov/downloads/cloth-facecovering.pdf. • It is strongly recommended that students younger than age 5 also wear a mask in school. • Students and staff who cannot wear a mask for medical reasons and students who cannot wear a mask for behavioral reasons are exempted from the requirement. Face 1 The mask requirement is an exercise of the Board’s responsibility to ensure students attend classes in a safe environment. G.L. c. 69, § 1B. It is also an exercise of the Board’s authority to set policies relative to children’s education, including ensuring that students receive the required amount of structured learning time through in- person instruction. G.L. c. 69, §§ 1, 1B, 1G; G.L. c. 71, §§ 1 & 4A; 603 CMR 27.08. 2 Information about the Vaccination Rate Threshold is available here: https://www.doe.mass.edu/covid19/on- desktop/2021-0927vax-rate-guidance.docx 3 These requirements apply to all public schools, including charter schools, vocational technical schools, and educational collaboratives. They also apply to approved private special education schools. shields may be an option for students with medical or behavioral needs who are unable to wear masks or face coverings. Transparent masks may be the best option for both teachers and students in classes for deaf and hard of hearing students. • The mask requirement applies when students and staff are indoors at school, except when eating or drinking or during mask breaks. • Mask breaks may occur throughout the day. If feasible, breaks should occur when the windows are open, or students are outdoors. As a reminder, meals and outdoor recess provide built-in mask breaks for students and staff. • Masks may also be removed indoors when necessary to participate in elective classes, such as the use of wind instruments in band. When traditional masks cannot be worn, districts should consider additional mitigations, such as the use of instrument masks (masks with a slit or hole cut for the mouthpiece) or bell covers, along with physical distancing or outdoor classes as feasible. • Masks are required for any sports-related activity for student-athletes and coaches when indoors, in alignment with guidance provided by the Massachusetts Interscholastic Athletic Association (MIAA). • Masks should be provided by the student/family, but disposable masks should be made available by the school for students who need them. • By federal public health order, all students and staff are required to wear a mask on school buses. • Whether and when a student should be disciplined for failure to wear a mask is a local decision, guided by the district’s student discipline policy and the particular facts. Districts should consult with their legal counsel to address these matters. Districts should provide written notice to students and families about expectations and potential consequences and are encouraged to use a progressive discipline approach. The mask requirement includes an exemption for students who cannot wear a mask due to medical conditions or behavioral needs. Further, some students with disabilities may need additional supports to wear masks and may need to be accommodated. Districts are encouraged to consider and implement alternatives before resorting to disciplinary exclusion. Keeping students connected with school is especially important this year, after the disruptions so many have experienced. . It appears that new case numbers in Barnstable County did indeed peak during the period 1/3 to 1/11/22 and nearly all towns on the Cape and Islands remain near or well above 15% test positivity (14-day average)--indicative of outbreak status. Over the past 7 days the average number of new cases per day have been lower than the average reported last week: Barnstable County, 265/day (7-day avg.) Dukes County, 35/day (7-day avg.) Nantucket County, 29/day (7-day avg.) Hospitalizations (3-day average census = 70) remain in the 70's. There were 7 persons in the ICUs yesterday afternoon. Generally, fatalities have remained below the peaks seen during prior surges when vaccinations were not broadly available. However during the past 6 days 9 fatalities have been reported. 55% (82,760) of fully vaccinated Barnstable County residents (150,276) have received booster doses (as of 1/18/22). These data are updated by the DPH weekly on Thursday evenings. Public vaccination clinics: https://www.barnstablecountyhealth.org/newsroom/vaccination-clinics-in-barnstable-county PCR testing sites: https://www.barnstablecountyhealth.org/newsroom/covid-19-testing-opportunities-in-barnstable-county The DPH updates town-specific data weekly on Thursday evenings, and the town-specific new case rates in the table further below reflect yesterday's (1/20/22) DPH update. _____________________________________________________________________________________________________ ______________________ Vaira Harik, M.S. Assistant County Administrator Barnstable County, MA Cell: 774-487-9435 Email: vharik@barnstablecounty.org Weekly Count of New COVID-19 Infections: March 8, 2020 – January 15, 2022 1 5 3 1 2 0 2 0 0 0 1 0 2 0 0 0 0 1 2 5 2 0 0 0 0 2 0 2 1 2 3 0 1 4 1 3 6 6 13 22 117 202425 53 2420 8 8 5 1113 21 32 2125 12 6 7 3 3 1 0 1 0 0 0 0 2 3 5 9 14 7 9 1215 6 9 9 8 5 5 5 5 9 20 39 21 29 4847 54 82 118 54 0 0 3 3 7 53 14 2 0 1 1 1 0 1 1 0 3 0 0 1 5 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 1 1 0 0 0 0 0 1 2 2 1 0 2 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 7 0 3 0 0 0 0 0 0 1 1 11 38 30 0 20 40 60 80 100 120 140 3/8-3/143/15-3/213/22-3/283/29-4/44/5-4/114/12-4/184/19-4/254/26-5/25/3-5/95/10-5/165/17-5/235/24-5/305/31-6/66/7-6/136/14-6/206/21-6/276/28-7/47/5-7/117/12-7/187/19-7/257/26-8/18/2-8/88/9-8/158/16-8/228/23-8/298/30-9/59/6-9/129/13-9/199/20-9/269/27-10/310/4-10/1010/11-10/1710/18-10/2410/25-10/3111/1-11/711/8-11/1411/15-11/2111/22-11/2811/29-12/512/6-12/1212/13-12/1912/20-12/2612/27-1/21/3-1/91/10-1/161/17-1/231/24-1/301/31-2/62/7-2/132/14-2/202/21-2/272/28-3/63/7-3/133/14-3/203/21-3/273/28-4/34/4-4/104/11-4/174/18-4/244/25-5/15/2-5/85/9-5/155/16-5/225/23-5/295/30-6/56/6-6/126/13-6/196/20-6/266/27-7/37/4-7/107/11-7/177/18-7/247/25-7/318/1-8/78/8-8/148/15-8/218/22-8/288/29-9/49/5-9/119/12-9/189/19-9/259/26-10/210/3-10/910/10-10/1610/17-10/2310/24/10/3010/31-11/611/7-11/1311/14-11/2011/21-11/2711/28-12/412/5-12/1112/12-12/1812/19-12/2512/26-1/11/2-1/81/9-1/15New Brewster COVID-19 Cases Resident (1074 Total)Long Term Care (200 Total staff & patients) BREWSTER RESIDENT VACCINATION TOTALS DATA AS OF 01/13/2022 Town Age Group Population Proportion of town population Individuals with at least one dose Individuals with at least one dose per capita Proportion of town individuals with at least one dose Fully vaccinated individuals Fully vaccinated individuals per capita Proportion of town fully vaccinated individuals Partially vaccinated individuals Partially vaccinated individuals per capita Proportion of town partially vaccinated individuals Individuals with booster doses Individuals with booster doses per capita Proportion of town individuals with booster doses Brewster 5-11 Years 516 5%227 44%3%181 35%2%46 9%5% - 0%0% Brewster 12-15 Years 369 4%275 74%3%253 69%3%22 6%2%2 1%0% Brewster 16-19 Years 367 4%283 77%3%258 70%3%25 7%3%83 23%2% Brewster 20-29 Years 681 7%659 >95%8%570 84%8%89 13%9%202 30%5% Brewster 30-49 Years 1,444 15%1,408 >95%17%1,251 87%17%157 11%16%590 41%14% Brewster 50-64 Years 2,323 23%2,051 88%24%1,866 80%25%185 8%19%1,074 46%25% Brewster 65-74 Years 2,349 24%2,092 89%25%1,839 78%24%253 11%26%1,420 60%33% Brewster 75+ Years 1,592 16%1,524 >95%18%1,310 82%17%214 13%22%963 60%22% Brewster Total 9,926 100%8,519 86%100%7,528 76%100%991 10%100%4,334 44%100% * = total < 30 individuals Archive d: Friday, January 21, 2022 10:41:52 AM From: Amy von Hone Se nt: Thu, 20 Jan 2022 22:21:19 +0000Authentication To: Peter Lombardi; Donna Kalinick; Susan Broderick; Daniel Beltran Subje ct: Extension of Mask Mandate in Town Buildings Se ns itivity: Normal The BOH voted l ast night (1/19/22) to extend the curre nt mask mandate in muni ci pal bui l di ngs until March 2, 2022. Amy L. von Hone , R.S., C.H.O. He alth Di rector Bre wste r Heal th Departme nt 2198 Main Street Bre wste r, MA 02631 (O) 508-896-3701 X1120 (F) 508-896-4538 Beginning July 6th, Brewster Town Offices will be open to the public Tuesday, Wednesday, and Thursday from 8:30 to 4:00pm. Beach and Recycle Permits are not available in person but can be purchased online or through our mail-in program. For the latest updates on Town services, please visit www.brewster-ma.gov Brewster Select Board Meeting of January 24, 2022 Consent Calendar Items 1 Item #8: Consent Agenda Approval of Regular Session Meeting Minutes from December 20, 2021, and January 10, 2022 ADMINISTRATIVE RECOMMENDATION We recommend the Board approve the meeting minutes of December 20, 2021, and January 10, 2022 as presented. Appointment: A. Roland Bessette, Bikeways Committee A. Roland Bessette, following the appointment process, has been recommended by the Select Board liaison to serve on the Bikeways Committee. This is a 3-year term that will end on June 30, 2024. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approves this appointment to the Bikeways Committee. Facility Use Application: Brewster Conservation Trust, Nature Hike- Bakers Pond Trail The Brewster Conservation Trust would like to lead an educational nature hike on Wednesday February 9, 2022, at Bakers Pond Trail. The time of the walk will be from 11:30am – 1:30pm and they expect 20 people in attendance. The Natural Resource Department has been notified of the request. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approve the application for facility use. Permit Fee Waiver Request: Farrell Electric, Inc In accordance with the Select Board Policy on Waiver of Town Permit Fees (Policy #5), which states that construction projects initiated, participated in, or sponsored by the Town shall be exempt from all applicable licensing and permit fees except electrical and plumbing/gas inspectional service fees. Farrell Electric, Inc. is requesting the waiver of the $150 electrical permit fee, the applicant will pay the inspection fees. The location of the work is at Drummer Boy Park. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approve the request to waive the permit fee. Vote on Tabulating Systems Effective for May 2022 Annual Town Election The Town Clerk is requesting the Select Board vote to approve the discontinue use of the AccuVote-OS tabulating system and accept the use of the ImageCast Precinct Tabulator 2 optical scanning tabulators which will be effective for the Annual Town Election. ADMINISTRATIVE RECOMMENDATION We recommend that the Board vote in favor of this request. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 1 of 17 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD MEETING REGULAR SESSION MINUTES DATE: December 20, 2021 TIME: 5:45 PM PLACE: Remote Participation REMOTE PARTICIPANTS: Chair Bingham, Selectperson Whitney, Selectperson Chaffee, Selectperson Hoffmann, Selectperson Chatelain, Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick, Susan Broderick, Joseph Devlin, Bryan Webb, Danielle Panzica, James Delturrondo, Jay Packett, Maggie Downey, Colin O’Dell, Margaret Song, Briana Kane Call to Order & Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Bingham called the meeting to order at 5:45pm. A quorum was declared, and all Select Board members present were announced. Chair Bingham read the meeting participation and recording statements. Executive Session- To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel (Personnel Bylaw & Director of Golf Operations Selectperson Chatelain moved to enter executive session at 5:47pm. Selectperson Chaffee second. A roll call vote was taken. Selectperson Hoffmann- yes, Selectperson Chatelain-yes, Selectperson Chaffee-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. The Select Board returned to Open Session at 6:01pm. Discuss and Vote on Implementation of Compensation and Classification Study Recommendations for Personnel Bylaw Employees Mr. Lombardi reminded the Board that the Town hired a consultant to complete a comprehensive study of employee pay and the report was delivered earlier this summer. This report was used as the basis of union negotiations over the past several months and we are now looking to implement recommendations from this report for personnel bylaw employees. The approach with personnel bylaw employees is similar to our approach to the union contracts, as recommended by the study a minimum of 2% increase is being implemented in terms of the step that the employee will be placed on. Mr. Lombardi noted that is also a phased transition of increasing certain department head hours from 35 to 40-hour work weeks over the next two fiscal years. Selectperson Chatelain moved to approve the implementation of the compensation and classification study recommendations in respect to personnel bylaw employees. Selectperson Chaffee second. A roll call vote was taken. Selectperson Hoffmann- yes, Selectperson Chatelain-yes, Selectperson Chaffee-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 2 of 17 Office of: Select Board Town Administrator Discuss and Vote on Amendment to Director of Golf Operation’s Employment Agreement Mr. Lombardi noted that this position was included in the compensation and classification study, and the individual has an employment agreement with the Select Board that runs through June of 2022. Mr. Lombardi anticipates the position will transition to a personnel bylaw employee once the term is up and the State has approved the Town Charter. We are looking to amend the contract relative to compensation, vacation, and compensatory time for the next 6+ months through the end of this fiscal, these changes will be in line with the recommendations from the compensation and classification study. Selectperson Chatelain moved to approve the amendment to the contract of the Director of Golf Operations. Selectperson Chaffee second. A roll call vote was taken. Selectperson Whitney- yes, Selectperson Chaffee- yes, Selectperson Chatelain-yes, Selectperson Hoffmann-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Public Announcements and Comment - None Select Board Announcements and Liaison Reports- None Town Administrator’s Report Mr. Lombardi shared the latest update on COVID: Continued high weekly positive case totals, almost 50 a week in the past 2 weeks. Starting to have an impact on town workforce for employees dealing with COVID related protocols. Large number of breakthrough cases, the State Department of Health issued a press release today that went into detail regarding the data showing that 97% of breakthrough cases have not resulted in hospitalization or death. Fully vaccinated and booster residents are over 30 times less prone to getting infected than the unvaccinated. This is consistent messaging regarding the goal of the vaccine. County wide trends continue to increase across the board in terms of the 2-week rolling average for new positive cases, trends are up in every Cape and Islands town except for one. Barnstable County positivity rate continues to track more than 50% higher than the State average. Effective last week, the State has reduced elective procedures by 50% in all hospitals statewide and at Cape Cod Hospital they have had to cancel all elective procedures due to lack of capacity. The Board of Health voted last Wednesday to reissue the mask mandate in all Town buildings regardless of vaccinated status for all employees and visitors. This went into effect today with a plan to revisit at the end of January. Mr. Lombardi acknowledged the significant progress that has been made at the site of the Dog Park behind the police station. Noting that a majority of the asphalt and concrete work has been completed, including the access drive and parking area, the sidewalks leading into the facility, as well as the paths around the park spaces, all except the topcoat for asphalt. The grading is almost complete, and fencing has been delivered and should be installed shortly. Mr. Lombardi recognized the work of the DPW Director, Griffin Ryder and his team noting that they have done a lot in the coordinating and management of the work. They have also Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 3 of 17 Office of: Select Board Town Administrator provided a lot of assistance in the work being completed. It was noted that the contractor has been great to work with, they have moved quickly through the project. Mr. Lombardi thanked the Friends of the Brewster Dog Park for their fundraising, ensuring the project has all the important elements that were included in the scope of work. The ribbon cutting is still on track for the Spring. Consent Agenda Amendment to Comcast Cable License Agreement Facility Use Application: Brewster Conservation Trust Nature Walk – John Wing Trail Fee Waiver Requests: Holiday Tree Disposal at Recycling Center Appointment: Suzanne Kenney-Vision Planning Committee; Josh Sargent- Tree Warden; Randall Bassett- Local Inspector; Richard Liebowitz- Alternate Local Inspector Chair Bingham announced a slight change under appointments; Randall Bassett’s Local inspector appointment will become effective on December 28, 2021. Selectperson Chaffee moved the consent agenda for December 20, 2021. Selectperson Whitney second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chaffee- yes, Selectperson Whitney-yes, Selectperson Chatelain-Yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Discuss and Vote on Upcoming Public Meeting Schedule/Format for Town Committees Ms. Kalinick recommended, based on the current COVID situation, that the Board vote to continue the hybrid/virtual options for committee meetings for the months of January and February. Both meeting rooms A and B at Town Hall are now fully functional; this provides Brewster Government TV the opportunity to cover all meetings, even with the virtual format. Ms. Kalinick reminded the Board that current orders allow virtual meeting options through April 2022. Most all committees have remained virtual except for Recreation Commission and Recycling Commission. The Board will need to revisit this issue at the first meeting in March. Selectperson Chatelain moved to adopt the format for upcoming meetings as outlined in the memo of December 15, 2021, included in the packet. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chaffee- yes, Selectperson Chatelain-yes, Selectperson Whitney- yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. For Your Information Selectperson Hoffmann mentioned the letter from APCC regarding radioactive water being discharged into Cape Cod Bay from the decommissioning of the Power Plant in Plymouth. Noting that the draft letter provided in the packet can be used to send to legislators. The discharge has been put on hold at this time, but it is unsure what the future will be. Selectperson Hoffmann proposed to place the letter on the agenda for vote at the next meeting. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 4 of 17 Office of: Select Board Town Administrator 6:20pm Public Hearing- Liquor License: Alteration of Premises of Ocean Edge Inn and Conference Center, 2907 Main Street Joseph Devlin and Bryan Webb joined the public hearing and recapped their request; the Alteration of premises was on the agenda in July of 2021, which is to withdraw the lobby space from the on-premises liquor license held by Ocean Edge Resort & Conference Center. Previously the hearing was continued so that the New Annual Wine & Malt Beverage package store application could go through staff review. Ocean Edge submitted the required information for staff review which was ultimately determined by Town Counsel that it was not required under zoning as this would be an ancillary use to the main hotel use. Mr. Devlin reviewed that Ocean Edge over the years has been selling their own branded wine, which has been very popular, and they have had requests by customers to be able to purchase the wine, however you cannot with an on-premises license. In response, Ocean Edge has applied to license the lobby area as an off- premises location to sell their wine out of a refrigerator behind the front desk. Mr. Devlin noted this is good branding for Ocean Edge and helps to complete the hotel experience by responding to the demand by their customers, many of whom are Brewster residents. Noting that all staff will be trained the same as the staff in the restaurants, they will require ID and be trained on the signs and symptoms of intoxication. There will be no physical changes to the property. Selectperson Chatelain moved to open the Liquor License hearing in accordance with the MGL Chapter 138, Sections 4-17C, to review an application from Ocean Edge Resort Limited Partnership, D/B/A Ocean Edge Inn and Conference Center, located at 2907 Main Street, for an alteration of premises. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Chatelain- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. No public comment was made during the public hearing. Selectperson Chatelain moved to approve the alteration of premises as detailed in the application. Selectperson Chaffee second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Chaffee-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Selectperson Chatelain moved to close the public hearing. Selectperson Whitney second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Chaffee-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. 6:25pm Public Hearing – Liquor License: New Annual Wine & Malt Beverages Package Store, Ocean Edge Resorts, 2907 Main Street Selectperson Chatelain moved to open the Liquor License hearing in accordance with the MGL Chapter 138, Sections 4-17C, to review an application from OERGE, Inc., D/B/A Ocean Edge Resorts, located at 2907 Main Street, for a new annual Wine and Malt Beverages package store license. Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Chatelain- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 5 of 17 Office of: Select Board Town Administrator No public comment was made during the public hearing. Selectperson Hoffmann asked about the location of the refrigerator to make sure it is not accessible to the public. Mr. Devlin confirmed that the refrigerator is behind the front desk and will be kept locked. Selectperson Chatelain asked if the license was conditioned on only Ocean Edge branded wine to be sold? Mr. Webb did not see a problem with this condition and Mr. Devlin noted that only Ocean Edge branded wine would be sold. Selectperson Chatelain moved that the Brewster Select Board approve the application for a new annual Wine & Malt Beverages Package Store license to OERGE, Inc., d/b/a Ocean Edge Resorts with the condition that sales be limited to Ocean Edge branded wine only. Selectperson Whitney second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chatelain- yes, Selectperson Chaffee-yes, Selectperson Whitney- yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Selectperson Chatelain moved to close the public hearing. Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Chatelain- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. 6:40pm Public Hearing- Renew Annual Liquor Licenses: Apt Cape Cod, Brewster Fish House, Brewster Pizza House, Freemans Grill, Island Blue Crab Food & Spirits, Laurino’s Cape Cod Village, Stone L’Oven Pizza, Woodshed, Brewster Post #9917 VFW, Ocean Edge Inn & Conference Center, Linx Tavern & Bar, Chillingsworth, Old Sea Pines Inn, Spinnaker, Brewster Farms Quick Pik, Brewster Village Marketplace, Brewster Wine & Spirits, Luke’s Super Liquors, Millstone Liquors, Winslow’s Spirits & Things and Ferretti’s Market Selectperson Chatelain moved to open the public hearing for the licenses previously read by the Chair. Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Chatelain- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. No public comment was made during the public hearing. Selectperson Chatelain moved to close the public hearing. Selectperson Whitney second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Whitney- yes, Selectperson Chaffee-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Selectperson Chatelain moved that the Board vote to approve the annual all alcoholic restaurant renewals pending they pass their annual inspections, have the required liquor liability insurance and all financial obligations have been paid to the Town: BandG LLC d/b/a Apt Cape Cod Vernon J Smith d/b/a Brewster Fish House Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 6 of 17 Office of: Select Board Town Administrator Brewster Pizza House, LLC Bow to Stern Ltd, d/b/a Freemans Grill Brewster El Patron, Inc. d/b/a Island Blue Crab Food & Spirits Brown Dog Investments, Inc. d/b/a Laurino’s Cape Cod Village Alexandra and Athanasios Inc., d/b/a Stone L’Oven Pizza Brewster Inn Inc., d/b/a Woodshed Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Whitney- yes, Selectperson Chatelain-yes, Selectperson Hoffmann-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Selectperson Chatelain moved that the Board vote to approve the annual all alcoholic hotel/innkeeper renewals pending they pass their annual inspections, have the required liquor liability insurance and all financial obligations have been paid to the Town: Chillingsworth Inc. Old Sea Pines Inn Corp., d/b/a Old Sea Pines Inn Spincape LLC, d/b/a Spinnaker Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Chatelain- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Selectperson Chatelain moved that the Board vote to approve the annual all alcoholic club renewal pending they pass their annual inspections, have the required liquor liability insurance and all financial obligations have been paid to the Town: Brewster Post 9917 VFW of the U.S., Inc. d/b/a Brewster Post #9917 VFW Ocean Edge Resort Limited Partnership d/b/a Inn Ocean Edge Inn & Conference Center Ocean Edge Resort Limited Partnership d/b/a Linx Tavern and Bar Selectperson Whitney second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Whitney- yes, Selectperson Chaffee-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Selectperson Chatelain moved that the Board vote to approve the annual all alcoholic package store licenses, pending all financial obligations have been paid to the Town: Brewster Farms Quick Pik Inc., d/b/a Brewster Farms Quick Pik Kmkb Inc., d/b/a Brewster Village Marketplace Brewster Wine & Spirits LLC, d/b/a Brewster Wine & Spirits Luke’s of Brewster Inc., d/b/a Luke’s Super Liquors Checkerberry Inc., d/b/a Millstone Liquors A Plus Ventures d/b/a Winslow’s Spirits and Things Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 7 of 17 Office of: Select Board Town Administrator Selectperson Whitney second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chatelain- yes, Selectperson Chaffee-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Selectperson Chatelain moved that the Board approve the annual wine and malt package store license, pending all financial obligations have been paid to the Town: A Rose Realty Inc., d/b/a Ferretti’s Market Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain- yes, Selectperson Hoffmann-yes, Selectperson Chaffee-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Discuss and Vote to Renew Annual Common Victualler’s, Innholders, Lodging House, New and/or Used Car Dealers & Livery Licenses Selectperson Chatelain moved that the Board vote to approve renewal of the following Annual Common Victualler’s licenses, pending all financial obligations have been paid to the Town: Apt Cape Cod Breakwater Fish & Lobster Brewster Fish House Restaurant Brewster Inn, Inc. Brewster Pizza House Brewster Post #9917 VFW Cafe Alfresco Candleberry Inn Cape Cod Ice Cream/Kate’s Cape Cod National Golf Club Chillingsworth Cobie’s Dunkin Donuts Eat Cake 4 Breakfast EL Guapo's Taqueria Freeman’s Grill Harbor Lights Mini Golf Island Blue Crab Food & Spirits J. T. Seafood Restaurant Laurino’s Cape Cod Village Linx Tavern Ocean Edge Inn & Conference Center Old Sea Pines Inn Sea Meadow Inn Snowy Owl Spinnaker Stone L ’Oven Pizza Selectperson Whitney second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee- yes, Selectperson Whitney-yes, Selectperson Hoffmann-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Selectperson Chatelain moved that the Board vote to approve renewal of the following Innholder’s licenses, pending all financial obligations have been paid to the Town: Brewster by the Sea Candleberry Inn Chillingsworth, Inc. Michael’s Cottages Ocean Edge Inn and Conference Center, Inc. Old Manse Inn, Inc. Old Sea Pines Inn Pepper House Inn Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 8 of 17 Office of: Select Board Town Administrator Sea Meadow Inn Spinnaker Selectperson Whitney second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chatelain- yes, Selectperson Chaffee-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Selectperson Chatelain moved that the Board vote to approve renewal of the following Lodging House licenses, pending all financial obligations have been paid to the Town: Captain Freeman Inn The Ruddy Turnstone Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Hoffmann- yes, Selectperson Chatelain-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Selectperson Chatelain moved that the Board vote to approve renewal of the following Used Car Dealers Licenses, pending all financial obligation have been paid to the Town: Don’s Auto Cosmetics – Class II Bola Talabi – Export Only – Class II Selectperson Whitney second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Selectperson Chatelain moved that the Board vote to approve renewal of the following Livery License, pending all financial obligations have been paid to the Town: Cape Cod Patient Transport, LLC d/b/a Prime Medical Transport Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Chatelain- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Discuss and Vote on New Common Victuallers License: The Kitchen Café; 2671 Main Street Chair Bingham acknowledged the work that has been done at this location. Owner Danielle Panzica joined the meeting and announced that the Kitchen Café serves breakfast and lunch from 8am -3pm and is closed on Mondays. They hope to be extending into dinner hours in the future. Selectperson Chatelain moved to approve the new common victuallers license for the Kitchen Café located at 2671 Main Street. Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chaffee- yes, Selectperson Chatelain-yes, Selectperson Hoffmann-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Discuss and Vote on Proposed Sea Camps Planning Committees Charges (Select Board FY22-23 Strategic Plan Goal SC-3) Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 9 of 17 Office of: Select Board Town Administrator Mr. Lombardi reviewed that at the November 29, 2021 meeting, the Board proposed the planning committees associated with determining the future uses for the two Sea Camps properties. Based on the collective feedback, formal charges for each committee have been developed, these are included in the packet. Each charge will focus on Purpose, Strategies, Composition, Appointment Process and Selection Criteria. There are minor differences in areas of composition and purpose. Bay Property Planning Committee (BPPC) purpose to start will be to identify existing conditions and work with the design professionals that will support the committee’s work. Also, to look for potential short term public access opportunities and develop a plan, while being cognizant of costs associated with operations and capital. Each committee will develop a clear public engagement strategy and determine and prioritize long term uses as appropriate. The Bay Property will also consider the Spruce Hill property. The Pond Property will consider the Long Pond Woodlands, the Robinson property as part of their work. Both committees will evaluate strategies in terms of working with partner organizations who share our interests and values once we have a clear sense of what we would like the future uses to be. Making sure all efforts are consistent with other strategic initiatives including the Vision Plan, Open Space and Recreation Plan, etc. Develop a comprehensive plan that recommends long term uses. o For the Bay property if those uses were to include either a new community center and/or Town office, the committee would take into account alternative uses of the current Council on Aging building, Town Hall and/or the Eddy School. o Ultimately the plans will be developed and presented to the Select Board and Town Meeting for approval. o Plans will need to explicitly identify one time project costs, ongoing operating expenses, funding sources, project timelines and be fiscally conservative in terms of the approach and understanding in detail to the extent to which partnerships may assist in keeping costs, both one time and ongoing, down. Composition- Part time residents will be eligible to serve, the term is one year in duration and is subject to annual reappointment. The first term will run through June 30, 2023. Each Committee will elect a Chair, Vice Chair and Clerk. The Chair positions will not be held by a Select Board member (the Select Board Chair will not be on either committee). The Chair and Vice Chair of each committee will meet on a quarterly basis to make sure both processes are being coordinated. o BPPC; 11 total members- 2 from the Select Board, 1 representative from Vision Planning Committee, Natural Resources Commission and Recreation Commission. There will be 6 at large positions available. Liaisons, non-voting participants, from Finance Committee, Open Space Committee, Council on Aging, Affordable Housing Trust and Cultural Council. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 10 of 17 Office of: Select Board Town Administrator Representatives from outside the organization, non-voting to include MA Audubon and YMCA and perhaps others such as Brewster Conservation Trust and Trustees of Reservations, there may be others that are unknown as of today. Mr. Lombardi will be serving as the lead staff support and anticipates that department heads will be involved in various elements but will not be expected to attend all meetings. o Pond Property Planning Committee (PPCC); 9 total members- 2 from the Select Board, 1 representative from Vision Planning Committee, Natural Resources Commission, Open Space Committee, Affordable Housing Trust. There will be 3 at large positions available. MA Audubon and Brewster Conservation Trust have been identified as project partners. Ms. Kalinick will be serving as lead staff support. Once the charges are approved, notice will be placed on the Town website and social media soliciting letters of interest with application materials due by January 21, 2022. Residents looking to serve in at large positions will complete the application form, while representative committees will be asked to submit letters of interest. The Select Board will appoint two of their own members to each committee, they will vet the applications and make recommendations to the Board in February. Appointments will be made by the end of February. Liaisons and representatives can make the appointments separate from the at large appointment process. Selection Criteria will follow the criteria that is outlined in the Select Board’s Board and Committee appointment policy, the one key addition is item (b) in both charges, which is looking for volunteers who have experience in community planning, municipal activities, project management, equity inclusion, conservation of the environment, park management, sustainability, historic preservation, recreation, public finance, architecture, landscape architecture or otherwise, youth services, human services, engineering, community housing, and/or law. We tried to recognize all the various scenarios for future uses of these properties. Selectperson Chaffee offered the following minor recommended changes; for the BPPC in regard to representatives, that Brewster Conservation Trust to be moved to join MA Audubon and the YMCA as representatives and not appear as “possible” representatives. For the PPPC composition, based on conversations with the Vision Planning Committee (VPC) Chair, recommends that the VPC does not have a voting position. As an alternative, the VPC can meet with the committee and provide support, this will allow us to increase the at large positions from 3 to 4. This would put the at large positions open to residents to a total of 10 between the two committees. The Select Board members are in agreement and will use “as amended” when voting on the charges. Selectperson Chatelain offered the following items to consider: Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 11 of 17 Office of: Select Board Town Administrator Adding language about exploring opportunities for revenue generation on the Bay Property, specifically under section 2-d-iii of the charge as well as the Pond Parcel charge section 2-d-iii. On the Bay Parcel do we want to call out the YMCA as a recognized partner, as we did with the MA Audubon and BCT in section 1(g) of PPPC? The YMCA has long been part of the conversation regarding these properties. Mr. Lombardi commented that the YMCA has been very clear in their interest in the Bay property as a potential site as they work through their feasibility due diligence on a Lower Cape wide facility. The YMCA has been consistently clear in their interest in potentially partnering with the Town on the Bay property. Part of the reason why the language was included for the Long Pond property was the significant financial pledges of Brewster Conservation Trust and MA Audubon. If we were to be explicit about the YMCA for the Bay property, we would also want to reference MA Audubon as they have conceptually pledged $1M towards acquisition costs for that property, if ultimately their interest and the towns align in terms of potential future uses. It was reviewed that the language in the charges presented discussions about identifying and evaluating potential partner organizations, also the charges acknowledge that there have been initial indications from specific organizations that they are interested in a partnering with the Town. The Board supports Selectperson Chatelain’s recommendation of naming the YMCA since the language indicates that each partner will be evaluated. The process for members of representative committees was clarified; Mr. Lombardi will email the chair of the committee who will have specific seats on the new committees and let them know the charge has been approved by the Select Board and letters of interest can be submitted. Mr. Lombardi will include the final charges and the appointment policy. The intent is that anyone who puts in for the committee has already been appointed to serve by the Select Board, the presumption is that they don’t need to complete the full application. Selectperson Whitney moved that the Board approve the two charges for the two planning committees for the Sea Camp properties as amended in the discussion. Selectperson Chatelain second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Chatelain- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No 7:00pm Public Hearing- Verizon New England, Inc. and NSTAR Electric d/b/a Eversource Energy Pole Hearing: 1000 Freemans Way Selectperson Chatelain moved to open the public pole hearing for Verizon New England, Inc. and NSTAR Electric Company at 1000 Freemans Way. Selectperson Whitney second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chatelain- yes, Selectperson Chaffee-yes, Selectperson Whitney- yes, Chair Bingham-yes. The vote was 5-Yes, 0-No Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 12 of 17 Office of: Select Board Town Administrator There was no public comment. James Delturrondo who is representing Verizon joined the meeting to review the request for placement of one 45’class 1 pole, approximately 5 feet from the edge of pavement on the south side of Freemans way with a 40’ class 1 push brace on the west side of the pole. Mr. Lombardi noted that this is the last procedural step to complete the solar car port project at the Captains Golf Course main parking lot to hook into the grid and go live. The Town then can start to receive payments for the system. Selectperson Chatelain moved to close the public hearing. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Whitney- yes, Selectperson Chaffee-yes, Selectperson Hoffmann-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No Selectperson Chatelain moved to approve the pole petition from Verizon New England Inc, and NSTAR Electric as printed in the packet for Freemans Way 1000. Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chaffee- yes, Selectperson Chatelain-yes, Selectperson Hoffmann-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No Discuss and Vote on Proposed 2022 Captain’s Golf Course Rates and Tee Time Allocation Formula (Select Board FY22-23 Strategic Plan Goal CI-2) Jay Packett, Director of Golf Operations and Anne O’Connell, Chair of the Golf Commission joined the meeting, Ms. O’Connell stated that since September the Golf Commission along with Mr. Packet and Colin Walsh have been working to put together a series of recommendations regarding the 2022 golf season. The recommendations reflect a long list of capital items that need to be addressed. The proposals before the Board take into account the 2019 Mass Department of Revenue recommendation that the golf department have a reserve balance equal to 20% of total budget. Ms. O’Connell noted that there appears to be misinformation being circulated; one is that the proposal is a change to the current tee time allocation formula. At the July 12, 2021, meeting the Select Board directed the Golf Commission to include capital expenses in the formula, Ms. O’Connell noted that the tee time allocation formula for the 2021 season did include capital. The second piece of misinformation is the Golf Commission vote to decrease the number of member tee times, the vote was on a proposal for when the Commission has actual numbers in order to set the minimum amount of member tee times not to decrease the number of tee times. Ms. O’Connell stated that until the Commission has those numbers, it is impossible to determine what the exact number of member tee times will be. Mr. Packett added that the goal is to be as consistent and fiscally responsible as possible, especially with the hopeful transition to an enterprise fund. Noting that there were two capital projects that were approved in November that have already proven to be more expensive than originally thought and they will need to add capital to the Spring Town Meeting warrant to cover the difference. Mr. Packett expressed the need to be Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 13 of 17 Office of: Select Board Town Administrator cognizant that prices are raising, it is costing a lot more to operate the golf courses. Mr. Packett is in agreement with the proposed 2022 golf rates and the tee time allocation formula. Selectperson Hoffmann suggested that the two items in discussion are divided into separate votes, focusing tonight on the 2022 golf course rates. Mr. Packett clarified that the numbers provided in the packet are all estimates, they are the numbers that is anticipated for membership fees for 2022, plus an estimated operating budget for FY2023 and the 5-year average capital, again not definitive at this point. There was discussion regarding the inclusion of cart fees. Ms. O’Connell stated that the proposals never included cart fees or capital. Selectperson Whitney mentioned that the connection between cart fees and capital was that under previous accounting practices cart fees were reserved for appropriation and the money was used to offset capital expenditures. Adding that it is logical to say that if the members are contributing to the capital costs, specifically as part of the allocation formula they should also include the extra revenue they generate by renting carts. This is a significant number and affects the tee time allocation by roughly 6%. Mr. Packett reviewed different possible scenarios for the allocations (also available in the packet), he communicated that he feels there is misinformation regarding lost tee times for members. The proposals before the Board are recommendations from the Golf Commission, if no decision is made tonight, he is requesting direction for the Commission to move in the right direction. The proposals and the assumptions presented on page 280 of the packet were reviewed. Ms. O’Connell clarified that that the numbers are from a working document that the Golf Commission uses for long-term planning, which goes out 10 years. This document assumes issuing debt based on a schedule from the previous Golf Director. Mr. Lombardi stated that from the Finance Team’s perspective, there is interest and support for inclusion of capital expenses (ongoing and one-time), including significant, where debt has to be issued into this formula, and the ongoing expense of running and managing the course. Coming to consensus on what that plan looks like and what the debt schedule is, could be a significant variable that would impact how ultimately the tee time allocation formula net results are, should take into consideration. Mr. Lombardi reviewed the process that the Town took to move the Water Department to an enterprise fund, this included a 5-year rate study that reviewed operating expenses and creating a projection, while looking at 5-year capital needs and projected revenues. Based on this information a rate structure was developed that would be implemented over 5 years that anticipated what those expense increases would be year over year, and what the capital obligations would be within the window of time. This served as a very strong basis for transition to the enterprise fund. Mr. Lombardi continued that with the Golf Department it is important to develop an operating budget, forecast the next 5-years in terms of what expenses are reasonably expected to be, and develop a 10-year capital plan. Also, to consider the two major variables, revenues from fee structure and tee time allocations, these need to be looked at holistically. Noting that we Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 14 of 17 Office of: Select Board Town Administrator are at a pivotal moment with the golf course and it is important to have the policy discussion at the same time while recognizing that there are some unknowns relative to membership. The Select Board decided that for tonight they would vote on the daily fee player rates. They would like more time to review the tee time allocation formula and have asked that there is clarification on the proposals presented tonight. Selectperson Hoffmann would like to see what the fee increases have been over the past 4 years. Mr. Packett expressed that the main reason for the increases is that the course is looking at unprecedented increase in supplies in operations and keeping the facility in good condition. There is a balance in keeping everything moving forward. The daily fee rates are located on page 271 & 272, Selectperson Whitney pointed out that there is a wide variety of daily fee player rates based on time of year and time of day, basically increases run from $3 green fees to a max of $5. Selectperson Whitney voted to approve the daily fee player rates for 2022 as proposed. Selectperson Chaffee second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Chaffee-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No Mr. Lombardi commented that for the next meeting, it is important for the Board and Finance teams to understand what the expense assumptions are that lead to the rate proposals that have been made, as there are potential significant increases on some expense lines. Mr. Lombardi made the following analogy that may be helpful, on the General fund side assume we are not in MA and proposition 2 ½ doesn’t exist, this process would be equivalent of the Town setting the tax rate before we have built next years operating budget. It is important to understand what the other side of the ledger looks like in terms of projected expenses for FY23 at least in terms of assumptions, like what was done for the general fund in developing a 5-year financial forecast. This will help to form the discussion around the proposed rate increases. Next meeting to discuss will be January 24, 2022. Presentation and Discussion on FY22-24 Cape Light Compact (CLC) Energy Efficiency Plan and Projected Impacts on Resident Utility Bills- Maggie Downey, CLC Compact Administrator, and Colin O’Dell, Brewster Representative on CLC Board of Directors Maggie Downey, Colin O’Dell, Margaret Song and Briana Kane joined the meeting to present the Cape Light Compact Energy Efficiency Plan Update. Cape Light Compact files a 3-year plan with the Department of Public Utilities (DPU) that is consistent with the Green Communities Act, the presentation slides are on the plan that has been filed and the energy efficiency surcharge rates that the DPU asked to be made, the DPU could make additional changes as they finish their review of the plan. The presentation is included in the packet. Additional information from the presentation includes: Mass. General Laws- Directives o 1997 Restructuring Act which created Municipal Aggregators Created in 1997 by vote of Town meeting, received authorization to administer these programs in 2001. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 15 of 17 Office of: Select Board Town Administrator o 2008 Green Communities Act requires the programs to pursue all cost-effective means of energy efficiency before supply Recent Changes significantly changes the focus of Cape Light Compact as well as the other program administrators. o The GHG reductions are not defined, but there is a statewide target, allocation based on customer counts. Energy Efficiency Advisory Council (EEAC) Key Priorities o Equity goals developed based on evaluation that showed that certain customer segments were not participating specifically moderate income, renters and limited English proficiency. CLC Board Priorities o Moderate and income eligible multifamily new construction projects- affordable housing is a critical need, there is not statewide offering specifically for this type of construction. Incentives were modeled after projects such as Brewster Woods. Cape & Vineyard Electrification Offering (CVEO) o An enhancement that the compact proposed in the 2019-2021 3-year plan, also included in the 2022-2024 3-year plan. Residential Bill Impacts o Consists of multiple pieces, energy efficiency plan, and file an energy efficiency surcharge, which is in advance of any plan approval. And based upon that the number being used, does not include the CVEO budget. It would not because how the surcharge has to be filed. Depending on approval that this would be trued up in the energy efficiency filings and the adjustment would be made. o Once approved, to see how the residents and businesses can participate. Be able to encourage residents to take part. Mr. O’Dell expressed his reasons for his vote against the plan as initially presented; primary reason is the removal of any incentives for people with oil or propane furnaces during the first 3-year part of the plan. The goal is to get rid of these type of furnaces by 2050, there are a lot of customers that could benefit now, as a warm air furnace is a 20–25-year item. The alternative that was presented to the Board was to have people install a cold climate heat pump for $20,000 compared to $5,000-$6,000 for a new furnace or boiler, something Mr. O’Dell didn’t agree with. The other reason is that in Mr. O’Dell’s opinion that in deciding the goals for the 3-year term is being done with the pocketbooks of the residential consumers. Noting that 90% of the Greenhouse gas reduction comes from the residential sector and 10% from the commercial sector. Mr. O’Dell has challenged the Compact to use these 3 years to get the commercial sector to bring up their reduction to make it more equitable on Cape Cod, this has started with the Main Streets program. Mr. O’Dell believes that for Main Street, in the last 2 quarters that Brewster has received $1M in incentives for their residents and businesses. Mr. O’Dell expressed that he wholeheartedly supports CLC and noted that the CLC and all energy efficiency providers are being forced to reach goals that the State has provided, but no Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 16 of 17 Office of: Select Board Town Administrator funding has been provided. Mr. O’Dell advised that CLC is doing what they are being told they have to do, noting that it is the structure of the State climate change legislation that is the real reason the increases are coming across. Ms. Downey expressed that all 92,000 electric accounts should have a home energy assessment to make sure their home is as efficient as possible. Adding that there are programs for those who are on a fixed income, more information is available on the Cape Light Compact website. The CLC are available to help so that people are receiving the discounts they are entitled to. Ms. Downey mentioned that some of the Federal funds (rescue and Covid relief funds) that have been allocated and will be coming to the State, we can ask our delegation to direct some of the funds to be applied against these programs to offset the costs of implementing the Climate Act and the Greenhouse Gas reductions. The Cape Light Compact will continue to look for funds to offset the rates and will speak with a unified voice towards delegation and requests elected officials for help with this. Mr. Lombardi stated that recognizing these are largely driven by State mandates and goals, it is a significant increase from this year to next for the average resident, along with the acquisition of the Sea Camps property and issuing debt, which is about the same order of magnitude. From year 21 to 22 a big jump and there are increases in years 23 and 24, not as significant as the first year, Mr. Lombardi asked if we know what the future looks like (years 25-27) and should residents anticipate similar percentage increases in order to meet the goals established in the legislation? Mr. O’Dell answered yes. Ms. Downey added that given the law, unless it changes, there is a steady state on the energy efficiency charge being approximately $28 that we saw in the presentation. Once we achieve the goals it should go down, it is a target, they will be level and start to go down. Also thinks that there are others that are pushing for state and federal funding to offset the costs, the question is how we pay for these things. Mr. Lombardi clarified that in line with Mr. O’Dell’s earlier thoughts that this program maybe frontloading incentives earlier on, will it help us in the later years by minimizing the year over year increases? Ms. Downey responded yes, if we achieve our goals earlier, we will get their sooner if a set number. Adding that in our budgets, 75% of the cost of those dollars are all for incentives for residents and customers. So, 75% of each year’s budgets is going back into incentives such as heating systems, installation, etc. This is a fully reconciling budget, money that is not spent is collected, only spend based on participation, which is consumer driven. Mr. O’Dell added that what is occurring is that a lot of programs were down at the lower level of costs due to the massive lighting savings that supported most residential programs at a low cost. There has been a decision that because of the LED lights, there is no longer appropriate incentives for LED lighting technology. This greatly moves the programs to a much higher costs measures like the cold climate heat pumps in order to meet the energy saving goals. Mr. O’Dell stated that hopefully it is a moderate slope and not that everyone tries to make the 2050 goals by 2040, because that could make it worse. The goals that the utility providers and the CLC are being expected to make in 2024 are actually the 2030 climate goals, the thinking is that nothing before 2024 counts because you haven’t got the full value of it. The unknown is that when the goals for the next 3-year plan comes out, are they going to try to make 2035 or 2040 goals in that plan? Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 12.20.2021 www.brewster-ma.gov Page 17 of 17 Office of: Select Board Town Administrator Discuss and Vote on Select Board Appointments to Sea Camps Planning Committees (Select Board FY22-23 Strategic Plan Goal SC-3) Chair Bingham recommended Selectperson Chaffee and Selectperson Chatelain to work on the Bay Parcel Planning Committee and for the Pond Parcel Planning Committee, Selectperson Whitney and Selectperson Hoffmann. There was no further discussion. Selectperson Chatelain moved to approve the appointments as presented. Selectperson Chaffee second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Whitney- yes, Selectperson Chatelain-yes, Selectperson Chaffee-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No Matters Not Reasonably Anticipated by the Chair None Questions from the Media None Next Meetings: January 10 and 24, 2022 Adjournment Selectperson Chatelain moved to adjourn at 9:09pm. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Chatelain- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Respectfully submitted by Erika Mawn, Executive Assistant Approved: __________________ Signed: _________________________________________ Date Selectperson Chatelain, Clerk of the Select Board Accompanying Documents in Packet: Agenda, TA Report, Consent Agenda Items, Liquor License Applications for Ocean Edge, Annual Liquor License renewal documents, Annual Common Victualler’s, Innholders, Lodging House, New/Used Car Dealers and Livery Licenses renewal documents, New Common Victualler’s License documents, Pole Public Hearing documents, Captain’s Golf Course Rates &Tee Time Allocation documents, Cape Light Compact Energy Efficiency presentation, Proposed Sea Camps Planning Committee Charges and time, Public Meeting Schedule/Format for Town Committees memo, FYI documents Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 01.10.2022 www.brewster-ma.gov Page 1 of 8 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD MEETING REGULAR SESSION MINUTES DATE: January 10, 2022 TIME: 6:00 PM PLACE: Remote Participation REMOTE PARTICIPANTS: Chair Bingham, Selectperson Whitney, Selectperson Chaffee, Selectperson Hoffmann, Selectperson Chatelain, Assistant Town Administrator Donna Kalinick, Ross Bilodeau, Chris Taloumis, Krista Moravec, Chris Miller, Mike Gradone, Griffin Ryder, Anthony Garro, and Peter Dadarria Call to Order & Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Bingham called the meeting to order at 6:00pm. A quorum was declared, and all Select Board members present were announced. Chair Bingham read the meeting participation and recording statements. Public Announcements and Comment: None Select Board Announcements and Liaison Reports: None Town Administrator’s Report Ms. Kalinick reported on COVID: We are currently in a large surge, the statistics from both Brewster and the County are included in the packet. Cape Cod is running higher than the State average in terms of positivity rates. The latest statistics report for Brewster reflects last week’s numbers and show we have had a 10% increase this week to 93 people. The State has announced several changes in dealing with the current surge including mask mandates, calling in the National Guard for assistance and hospital directives about elective surgeries to manage those who need hospital services due to COVID. Cape Cod Hospital is busy with testing and trying to assist with running vaccination and booster programs. The Town has updated the employee policies on quarantining to match the CDC guidelines. Mask mandate is in place in municipal buildings except for Freeman’s Grill. Individual Towns, including Brewster as well as Barnstable County have received American Rescue Act Plan funds totaling a little over $40M. The county recently voted to do a county wide outreach which included Town Administration, Select Boards, and the public to solicit input on what should be done with the funds. The Federal Government has issued final guidance on usage of these funds. Brewster received less than $10M and fall into a category where the reporting is extremely streamlined and uses have been greatly expanded. Town Administration intends to put this as an agenda item for further discussion with the Select Board. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 01.10.2022 www.brewster-ma.gov Page 2 of 8 Office of: Select Board Town Administrator Consent Agenda Meeting Minutes: December 13, 2021 One-Day Liquor License Applications: Snowy Owl- 2624 Main Street Approve Manager Name Change: Annual All Alcoholic Beverage Package Store- Kmkb Inc. d/b/a Brewster Village Marketplace Fee Waiver Request: Stony Brook Elementary School Plumbing Permitting Dissolve Drummer Boy Park Advisory Committee Approve Department of Natural Resources Collaboration with AmeriCorps Cape Cod MLK Day Beach Cleanup 2022 Selectperson Hoffmann moved to accept the consent agenda with the suggested change in meeting minutes from Selectperson Chaffee. Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney- yes, Selectperson Chaffee- yes, Selectperson Hoffmann-yes, Chair Bingham-yes. The vote was 4-Yes, 0-No. Discuss and Approve Letter Opposing Radioactive Water Release into Cape Cod Bay Selectperson Chaffee noted that after the announcement that Holtec, the company that oversees the decommissioning of the Pilgrim Nuclear Power Plant, planned to discharge radioactive water into Cape Cod Bay the Select Board has drafted a letter in opposition. This announcement from Holtec has drawn condemnation and several Towns on the Cape are sending correspondence to Holtec, our legislators and to the nuclear regulatory agency expressing opposition to any future release of radioactive water into Cape Cod Bay. The letter drafted includes information from Holtec’s website and indicates this proposed release is inconsistent with the company’s published information. Selectperson Chaffee mentioned that the Barnstable County of Delegates voted last week to unanimously send a letter to Holtec and others expressing strong opposition. There was discussion among Board members on who to address and send the letter of opposition to. It was decided that the letter will be sent to the Executive of Holtec responsible for the Pilgrim decommissioning, with a copy to the Governor of MA and members of the legislative delegation. A courtesy copy will be sent to the Executive Director of the Association to Preserve Cape Cod. This will also be posted on the Town website. Selectperson Whitney moved to approve and send the letter as presented. Selectperson Chatelain second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Whitney- yes, Selectperson Chaffee-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. 6:15pm Public Hearing: Verizon New England, Inc. and NSTAR Electric d/b/a Eversource Energy Pole Hearing: 93 Alden Drive Ms. Kalinick reminded the Board that in a previous meeting the Board approved a request from Eversource and Verizon to place a new pole on Alden Drive in connection with the power that needs to be run to Brewster Woods. After some revision of the engineering plan, it was determined that they needed another new pole. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 01.10.2022 www.brewster-ma.gov Page 3 of 8 Office of: Select Board Town Administrator Selectperson Chatelain moved to open the public hearing regarding the petition by Verizon New England, Inc. and NSTAR Electric d/b/a Eversource Energy to place a jointly owned pole at 93 Alden Drive. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee- yes, Selectperson Whitney-yes, Selectperson Hoffman-yes Chair Bingham-yes. The vote was 5-Yes, 0-No. Ross Bilodeau representing Verizon New England joined the public hearing, adding that this pole is for Eversource to run additional conduit to bring services to the new development. There was no public comment. Selectperson Chatelain moved to close the public hearing. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chaffee-yes, Selectperson Chatelain-yes, Selectperson Hoffman-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Selectperson Chatelain moved to approve the petition request from Verizon New England Inc. and NSTAR Electric d/b/a Eversource Energy for a jointly owned pole at 93 Alden Drive. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chaffee- yes, Selectperson Chatelain-yes, Selectperson Hoffman-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Status Update on Approved Brewster Marijuana Establishments: The Haven Center- Chris Taloumis Ms. Kalinick stated that there is one approved recreational retail marijuana license in the Town located on Main Street. Mr. Taloumis, owner of the Haven Center, joined the meeting to provide an update, stating that things are moving along with the build out. All plumbing fixtures have been replaced, and working on getting final inspections, which will leave finish work to be done. Mr. Taloumis will also need State approval. The Haven Center recently received approval for the curb cut, which took almost a year. This is to allow for extra parking if there was to be a lot of traffic. Noting that there is a lot that is in the hands of the State for approvals. Mr. Taloumis mentioned he has been through this process with the State as he has opened a store in Provincetown. The plan is to open sometime in September at the very latest. Mr. Taloumis appreciates the support from the Town, especially since there was uncertainty and some opposition in the beginning. He noted that with shops in other Cape towns, there haven’t been issues. Mr. Taloumis remarked that depending on weather, the landscaping and curb cut will begin end of February and into March. The plan is to have 4-7 employees and will begin the hiring process once they get their commence operation approved from the State. Ms. Kalinick commented that Mr. Taloumis should communicate, if he hasn’t already, with the Planning Board as there were certain provisions in the Special permit. Presentation on the Town’s Updated Open Space and Recreation Plan and Vote on Request for Letter of Support- Krista Moravec, Horsley Witten Group Consultant Krista Moravec, Chris Miller (Natural Resources), and Mike Gradone (Recreation Commission) joined the meeting to provide an update on the Open Space and Recreation Plan (OSRP). Ms. Moravec noted that the plan is important as it helps the Town stay eligible for grant funding through the Division of Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 01.10.2022 www.brewster-ma.gov Page 4 of 8 Office of: Select Board Town Administrator Conservation Services, also it is an important tool for planning purposes and understanding where the Town stands, where they want to go and how to get there. The full presentation is included in the public packet, here are some of the highlights of the presentation: Included in the plan is a 7-year Action plan which outlines who takes lead positions, a timeframe, and potential funding sources. When starting a plan, one of the steps is to complete a review of the previous plan, the last plan for Brewster was in 2014. Resources Inventory includes, Town owned recreation and conservation land, schools, non-profits, State owned land, privately owned land (golf courses and campgrounds) and Chapter 61 Program. Analysis of Needs includes community surveys, public workshops (held in June 2020 & Summer 2021) and the incorporation of recent studies and initiatives from other community plans. Resource Protection Needs include addressing stormwater and wastewater management and protecting resources through local regulations, acquisitions, and partnerships. Management Needs reviews the ability and capacity of the Town to maintain and operate the resources. The 5 Goals which each have a series of actions and objectives are: 1.Protect the Town’s drinking water supply to meet the needs of the residents and visitors today and in the future. 2.Provide open space and recreation opportunities that maintain Brewster’s rural character and small coastal community identity and support a sustainable local economy as a center for ecotourism. 3.Preserve and enhance habitat diversity and protect marine and fresh surface water resource to maintain their important ecological functions and values to the community. 4.Provide a variety of recreation and open space opportunities to promote healthy and active lifestyles for Brewster residents, ensuring equitable access for all users and abilities. 5.Support coordination and communication of regional open space and recreation needs. Selectperson Chaffee commented the OSRP is a remarkable and important document, like other foundational Town plans that compiles the views, opinions and voices of Brewster residents and lays out a plan of how we would like to shape our community for the future. Thanked the Recreation Commission, the Recreation Department and Open Space Committee for their work on this project. Ms. Moravec provided that the Division of Conservation Services is the reviewing entity of the plan and that a draft was submitted last summer. The Town received conditional approval with a list of comments, this list included the requirement of letters of support that are needed. Once the letters of support are completed, the final package will be submitted to the Division of Conservation Services. Ms. Kalinick commented on how much the acquisition of the two Sea Camps properties will help this plan come to life in the coming years. The Select Board suggested two small edits to the draft letter: adding the Recreation Commission in the last paragraph and updating the date. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 01.10.2022 www.brewster-ma.gov Page 5 of 8 Office of: Select Board Town Administrator Selectperson Chatelain moved to approve the letter of support and authorize the Chair to sign on behalf of the Board. Selectperson Chaffee second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson Chaffee-yes, Selectperson Hoffman-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Review of 2022 Town Meeting Timeline & Vote to Open Warrant Ms. Kalinick stated that it is that time of year to undertake the FY23 budget process and capital planning. Department heads’ budget and capital were due end of last week, and budget meetings started today. The calendar is included in the packet, a few key dates: February 16- deadline for submittal of warrant articles for inclusion within the 2022 Annual Town meeting. March 14- administration deadline to finalize warrant articles for the May 2021 Special Town Meeting. March 23- deadline for Select Board’s and Finance Committee’s recommendations on the May 2021 Special and Annual Town meeting warrant articles. Ms. Kalinick announced the Town Meeting in 2022 will take place on Monday May 2. Adding that over the next few months, there will be agenda items on Select Board meetings for discussion and review of both the FY23 budget and the capital articles that will be brought to the May Town meeting, this will include other articles such as citizens petitions. Ms. Kalinick noted that the February 9th meeting is the annual budget day that will be held between 8am and 4pm where department heads will present their budgets. This will be a zoom meeting with the Finance Committee. Selectperson Whitney moved to open the warrant for the Special and Annual Town Meeting. Selectperson Chatelain second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee-yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Discuss & Vote on Proposed Changes to Pond Property Planning Committee Charge (Select Board FY22-23 Strategic Plan Goal SC-3) Selectperson Chaffee serves as the liaison to the Water Commissioners noted that currently the Pond Property Planning Committee Charge is structured with the Water Commissioners having a non-voting liaison position. Selectperson Chaffee noted that at their meeting last week, the Commissioners asked if it is possible to have a voting role. Selectperson Chaffee thinks this is reasonable and appropriate considering half of the property is in a Zone II water protection area. The following options were presented: 1.To keep the total number of members on the committee at 9, convert one of the at large positions to a Water Commissioners spot, this was the recommendation of the Town Administrator. 2.Increase the number of total members to 10 and add the Water Commissioners as a voting member to the charge. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 01.10.2022 www.brewster-ma.gov Page 6 of 8 Office of: Select Board Town Administrator Ms. Kalinick on behalf of Town Administration added that it was the preference of the Town Administrator to keep membership at 9, the reason being is that having an even number of members on a committee is not typically how the Town operates. The Board discussed the options and ultimately decided to increase the number of members on the charge to keep the number of at large positions the same. Selectperson Chaffe moved to add a voting member to the current proposed 9 members who will serve on the Pond Property Planning Committee and to add a representative from the Brewster Water Commissioners. Selectperson Chatelaine second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain- yes, Selectperson Hoffmann-yes, Selectperson Chaffee-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Selectperson Chatelain moved to revise the Pond Property Planning Committee charge to remove the Water Commissioners as a liaison position and move them to a voting position. Selectperson Chaffee second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson Hoffmann-yes, Selectperson Chaffee-yes, Chair Bingham-yes. The vote was 5-Yes, 0-No. Presentation on Updated Pavement Management Program and Discuss Next Steps on Road Capital Prioritization Plan (Select Board FY22-23 Strategic Plan Goal CI-4) Ms. Kalinick stated that in accordance with the Select Board’s strategic plan to develop a road capital prioritization plan the DPW director, Griffin Ryder and Town Administration have been working with the Beta Group to provide an update. Mr. Ryder introduced our consultants from the Beta Group, Anthony Garro and Peter Dadarria, and stated that ultimately this plan will become the backbone and foundation for the road capital prioritization plan. Mr. Garro shared the presentation that is included in the public packet, highlights include: This project has been in the works since July 2020, all the field data that has been collected will be summarized and available as working document. In general, the Town has a big investment in the roadway network, which is important to the community as there is a great deal of tourism, and the Town roads need to be maintained from an emergency management standpoint. All roadways in the community were rated on a scale of 0 to 100, lowest rated road was a 30. All public roadways were assessed which equated to a little over 48 miles of road. The program provides an overview of the roadways and an understanding of the conditions of each roadway. Within the five-step approach, steps 4 & 5 are activities that are completed every year; maintaining the system and updates that indicate improvements made, essentially the program will re-prioritize the roads annually. The community is made up of over 172 miles of road, with just over 48 miles of town accepted paved roads, which is the focus of the project. All roadway information is in the system and as roadways become accepted, their status can be changed to become part of the project. The numbers provided in the PowerPoint on the System Configuration & Mapping slide are derived from the Mass DOT Road Inventory File, an existing database maintained by Mass DOT. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 01.10.2022 www.brewster-ma.gov Page 7 of 8 Office of: Select Board Town Administrator One of the key elements of the project is to establish different repair strategies for each roadway. Once the roadway is scored 0-100, a repair band is established. The idea is to monitor the roads and catch them before they fall into the next repair band category. The Pavement Inspection Program uses a GIS based approach; an example is provided in the PowerPoint that reviews segment-based inspections. An existing conditions analysis is completed that breaks down roadways by repair method and provides estimated costs. Functional classification is dictated by the volume of traffic the roadway carries. This is important to identify as it is a factor when prioritizing and developing the capital improvement plan. Roadway forecasting is an available tool that will provide predictive modeling over 5 years, this will incorporate funding elements as well. Mr. Ryder added that this Pavement Management update will act as the foundational data for development of road the Capital Prioritization Plan. The program incorporates real data and provides an objective view of the roadways so that smart decisions can be made, including the most cost-efficient decisions. The presentation showed that our roads are in good condition, but money will need to be spent each year to maintain the conditions. The full analysis should be completed every 5-7 years. As improvements to roadways are completed, the plan is updated and contains the most up to date information. Mr. Garro added that 5 years is typical, however it depends on what happens year over year, the modeling is theoretical and doesn’t count for mother nature. Periodic audits can be completed, and a comparable analysis can be done. Selectperson Chatelain asked at what rate do roads depreciate on the scale? Mr. Garro responded that on average about 2 points per year, the functional class can drive the deterioration rate as well. Mr. Ryder noted that the Town requested the models to be adjusted to take into account the seasonal influx of travel on Brewster roadways, especially main roads during high traffic season. Mr. Ryder will also review the ability to include utilities on roadways in the mapping of the program. Selectperson Hoffmann noted the PowerPoint shows how important it is to maintain the roads, the worse they get, the more it will cost to repair. Ms. Kalinick noted that the money that remains in the road bond will be a future discussion, as some money has been used to improve Underpass and Snow Road. The Town receives on an annual basis an allocation from Chapter 90, approximately $314,000 per year. This money is often used to improve roadways, additionally there is a standing capital item for DPW which is used for road maintenance and drainage articles. Ms. Kalinick stated that the second part of the Community Infrastructure Goal #4 is to solicit resident feedback on the Millstone Road project. Noting this project was temporarily put on hold as the Town considered resident feedback, and as the Town transitioned DPW directors, also because last year the Board and Town Administration had been focused on the acquisition of the Cape Cod Sea Camps. As of tomorrow, the Millstone Project page will be launched, there will be a number of different items for residents to review. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 01.10.2022 www.brewster-ma.gov Page 8 of 8 Office of: Select Board Town Administrator There will be a 4th public forum for this project on Thursday Feb 17, at 6pm via zoom. This forum will include a status update and a question-and-answer section, from there the Town will be soliciting feedback for a number of weeks until the topic is on another Select Board meeting agenda. For Your Information: None Matters Not Reasonably Anticipated by the Chair: None Questions from the Media Mr. Eldred asked going back to the Haven Center, original plan was to be opened by appointment only, is this still a condition for them. Ms. Kalinick noted they have a Special Permit for the planning board which includes a number of conditions, which is still in place. Only way to be modified is for them to go back in front of the Planning Board. Mr. Eldred asked how the OSRP will be integrated with the two committees working on the Sea Camps? Ms. Kalinick said both committees for the sea camps will be integrated with a number of plans the Town has worked on the past few years. We have the foundational basis of the OSRP as we do with the Vision Plan and the currently being updated housing production plan, we have a coastal adaptation plan. A lot of plans all of which will be used by both committees moving forward. The planning process we do undertake, including the Local Comprehensive Planning well underway, should be completed by end of 2022, all important foundational plans for when the Town has the ability and opportunity to make major purchases like the Sea Camps, we have these plans for which we can use to move forward. Next Meetings: January 24, January 27, January 31, February 7, February 9, February 14, February 16, February 28, March 7, and March 21, 2022 Adjournment Selectperson Chatelain moved to adjourn at 7:54pm. Selectperson Chaffee second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chatelain- yes, Selectperson Chaffee-yes, Selectperson Whitney- yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Respectfully submitted by Erika Mawn, Executive Assistant Approved: __________________ Signed: _________________________________________ Date Selectperson Chatelain, Clerk of the Select Board Accompanying Documents in Packet: Agenda, TA Report, Consent Agenda Items, Letter Opposing Radioactive Water Release, Public Hearing documents, Open Space and Recreation Presentation, 2022 Town Meeting Timeline, Sea Camps Planning Committee Charges, Pavement Management Program PowerPoint, FYI documents FINAL Select Bd Appt Policy; version Oct. 28 Appendix C SELECT BOARD COMMITTEE APPLICATION SCREENING FORM Applicant Name Requested Committee 1. TOWN CLERK REVIEW a. Applicant is a registered Brewster voter: Yes No b. Date confirmed 2. SELECT BOARD LIAISON RECOMMENDATION TO SELECT BOARD a. Select Board Liaison Applicant Interview: i. Interviewer name (Select Board Liaison): ii. Interview date: b. Select Board Liaison Consultation with Committee Chair: iii. Committee Chair name: iv. Consultation date: v. Did Committee Chair also interview applicant? Yes No c. Was at least 1 Brewster reference contacted: Yes No N/A d. Select Board Liaison Recommendation: i. Recommend appointment. ii. Recommend appointment to other committee that is a better fit for applicant qualifications. iii. Recommend holding application for future opening. iv. Not recommended. 3. SELECT BOARD ACTION a. At a Select Board meeting held , the Applicant was appointed to for a term ending year term. 4. NOTIFICATION OF APPOINTEE AND TOWN CLERK a. Date notification of appointment sent to appointee and Town Clerk: FINAL Select Bd Appt Policy; version Oct. 28 Appendix B Town of Brewster SELECT BOARD COMMITTEE APPOINTMENT APPLICATION APPLICANT DIRECTIONS: Thank you for your interest in serving Brewster. The Town aims to match applicants with committee service best aligned to your skills and interests as well as the committee’s needs. The Town may consider the information in this application, any supplemental information, and any other publicly available information. An appointment to any committee, board or commission is at the discretion of the Select Board. Please complete this form online, or on paper, and submit a résumé if desired to Erika Mawn, Town Administrator’s Executive Assistant: o Email: EMawn@Brewster-MA.gov o Mail: Erika Mawn, 2198 Main St., Brewster, MA 02631, or o In person: Town Administrator’s Office or drop-box outside Town Hall. After your application materials are received, you’ll be contacted regarding next steps. Vacancies will be filled by applicants deemed best qualified to serve in a particular capacity, which discretion lies solely with the appointing authority. Submitting this form does not guarantee appointment. 1. Applicant name: 2. Address: 3. Phone Numbers: Home: Cell: 4. Email: 5. This is an application for: Full member status Alternate status 6. Are you a full-time Brewster resident? Yes No 7. Years you’ve lived in Brewster: 8. Are you registered to vote in Brewster? Yes No 9. Committees you are interested in serving on in order of preference: a. b. c. NOTE: You may attach a résumé or CV instead of completing items 10-14. A. Roland Bessette 37 Middlecott Lane 508-733-0064 508-733-0064 Rolandb7@gmail.com X X 4.5 years full time X Cable Advisory Committee Bikeways Committee Or both of them if needed. FINAL Select Bd Appt Policy; version Oct. 28 10. EDUCATION. List schools attended, degrees/diplomas/certificates received, and date of completion. Name of School Degree/Diplomas Certificates Date of Completion 11. OCCUPATION: ______________________________________________________ Active Retired Not currently working 12. EMPLOYMENT EXPERIENCE. List employers, job titles and dates of employment for at least previous 3 years. Name of Employer Job Title Dates of Employment 13. GOVERNMENT POSITIONS. List any Town of Brewster or other government volunteer, elected, or appointed positions you now hold or have held. 14. COMMUNITY ACTIVITIES. List all civic, non-profit, or other organizations that you belong to or have belonged to in the previous 5 years: a. Organizations and dates: Bryant University Left after 2 years 1972 Global Electronic Applications Admin and Support Owner X Abbott Laboratories Global Electronic Systems Administrator 2003 - present Iorio Ice Arena Director of Programs 1999-2003 Skating Coach & Program Director Assistant Arena manager 1977-1999 US Figure Skating. Currently volunteer to manage Safe Sport for a skating Club. US Figure Skating - Chair or vice chair of numerous committees. 15. GOALS: Please explain why you’d like to serve on a particular committee. 16. EXPERIENCE & SKILLS: Please list any experience, achievements, skills, or interests you have that would assist you to serve effectively on the committee you wish to serve on. 17. TOWN EMPLOYMENT: Are you or any member of your immediate family employed by or receiving financial consideration from the Town of Brewster? Yes No 18. CONFLICTS OF INTEREST. Do any of your activities or relationships present the possibility or probability of a conflict of interest if you are appointed?(Does not automatically disqualify but may need to be disclosed) Yes No 19. LOCAL REFERENCES: Please provide the names and contact information for references (Brewster residents preferred): 20. ADDITIONAL INFORMATION. Please add any additional information you’d like. a. Name: Address: Phone: Email: Relationship to you: b. Name: Address: Phone: Email: Relationship to you: X X I believe my experiences and understanding working as a volunteer is important for our town. I have been involved with many committees in the past for outside organizations and I believe with that experience combined with being able to communicate with people from all ways of life I can be useful on these committees. I have a strong belief in volunteering. Anne Morse 37 Middlecott Lane Brewster, MA 02631 610-212-5794 Afmors55@gmail.com Life partner Gerald Miele 31 Randall Street Smithfield RI 02828 401-935-0606 Gmiele@gmail.com Friend Here is a summary my work and volunteer experience of the last few years. Over the past 18 years the company I work for has gone through some name changes and 4 years ago we were acquired by Abbott Laboratories. We are a now the Abbott Rapid Diagnostics division. I am the IT-QA Administrator and Global Support Owner for our 2 primary Global Quality Electronic Applications. My responsibility puts me constantly in contact with colleagues from around the world. So working with people and technology is a daly item for me. I am always looking for the best solutions which can be implemented. For over 30 years my volunteer work has been primarily with US Figure Skating. Over the 30 years I have be either a National Committee Chair or National Vice Chair or organizing/scheduling many competitions. Volunteering has always been something I feel is important and the pleasure of giving back to a community or group is very fulfilling. FINAL Select Bd Appt Policy; version Oct. 28 20. SIGNATURE. By signing below, you state that you understand and agree. My completion of this form does not guarantee my appointment and my application will be kept on file for two (2) years. If appointed to a position, I will be considered a Municipal Employee under MGL Ch. 268A and will be subject to: Massachusetts Conflict of Interest Law, MGL Ch. 268A; Massachusetts Financial Disclosure Law, MGL Ch. 268B; Massachusetts Open Meeting Law, MGL Ch. 30A, Sections 18-25, and the implementing regulations, 940 CMR 29.00; Massachusetts Public Records Law, MGL Ch. 66, and the implementing regulations, 950 CMR 32.00; Massachusetts Campaign Finance Law, MGL Ch. 55; and Brewster Charter, when in force, and Town bylaws, and all other applicable federal, state, and local laws or regulations. If appointed, I must be sworn in by the Town Clerk before serving, and I will complete State Conflict of Interest training after appointment, as well as any other certifications required by law. When submitted, I understand that this form becomes a public document. Signature: Date: 28-DEC-2021 The Commonwealth of Massachusetts Town of Brewster To Roland Bessette We, the Selectmen of Brewster by virtue of the authority in us vested by the laws of the Commonwealth, do hereby appoint you to the Bikeways Committee for a 3-year term, expiring June 30, 2024 Given at Brewster this 24th day of January 2022 Recorded A.D. Attest:Town Clerk Brewster Conservation TrustBakers Pond Trail, Bakers Pond RoadWednesday, February 9, 202211:30 am1:30 pmNature HikeEducational walkxx152004-2798931Brewster Conservation Trust c/o Amy Henderson36 Red Top Road, Brewster, Ma 02631508-694-6720508-694-6720 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 1/6/2022 License # 0C36861 (703) 397-0977 20281 Brewster Conservation Trust 36 Red Top Road Brewster, MA 02631 A 1,000,000 3603-91-81 EUC 1/1/2022 1/1/2023 1,000,000 10,000 1,000,000 2,000,000 Included 1,000,000A 9364-88-54 1/1/2022 1/1/2023 1,000,000 For owner of land: Bakers Pond Trail, Brewster, MA Event name: NRMS Nature Hike Event Date: Feb. 9, 2022 Town of Brewster-Select Board Erika Mawn 2198 Main Street Brewster, MA 02631 BREWST0001 ELEWIS Chantilly-Alliant Ins Svc Inc. 4530 Walney Rd Ste 200 Chantilly, VA 20151-2285 Edye Lewis edye.lewis@alliant.com Federal Insurance Company X X X X X TOWN OF BREWSTER ELECTRICAL FEES Effective July 1, 2018 Residential Uses (1 & 2 Family, Multi-Family, Condominiums) First Dwelling Unit Up to 4000 sq ft habitable space* $200.00 Over 4000 sq ft habitable space* $300.00 includes trench, service, rough and final inspections; also includes security and/or fire alarm system if completed by the same Installer and ready for the inspection at the same time_____________________ Each Additional Dwelling Unit (within the same exterior shell) $200.00 Additions and Renovations/Alterations (per unit) $150.00 Alarm and Security Systems, Smoke Detectors, Audio & Telecommunications ______ $100.00 Solar Panels, Generator, Wind Turbines ______ $100.00 Temporary Service $125.00 Pools (above or below ground), Spas, Hot Tubs $150.00 Shed/Barn Up to 120 sq ft $ 75.00 Over 120 sq ft $100.00 Primary and Secondary Handholds $25 per 150’ conduit in Trench / $75 Minimum Commercial (Other than Residential Uses Noted Above) New Construction including Additions* (Fees are cumulative applicable) First 1000 sq ft $200.00 Each additional 100 sq ft $ 5.00 Each 100 amps (or fraction thereof) $ 25.00 Each additional meter (beyond the first meter) $ 30.00 Renovations/Alterations (per unit) Up to 4000 sq ft $250.00 Each Additional 1000 sq ft $ 50.00 Alarm & Security Systems, Smoke Detectors, Audio & Telecommunications (per unit) Up to 4000 sq ft $150.00 Over 4000 sq ft $150.00 Solar Panels, Generator, Wind Turbine $150.00 Other Change of Service per Meter Up to 200 Amps $100.00 Over 200 Amps $150.00 Signs / Oil Burners / Air Conditioning / Appliances / CO Detector $ 75.00 Emergency/After Normal Work Hours Inspection $150.00 Septic Inspection $100.00 New Subdivisions / Primaries and Secondary Handholds 25 / 150 Lineal Foot of Conduit in Trench 75 Minimum_______________________ First Reinspection Fee $ 75.00 Second and Subsquent Reinspection Fee $125.00 Electrical permit fees for unusual or special conditions not itemized herein will be determined by the Building Commissioner. To Whom It May Concern: Pursuant to Massachusetts General Law, Chapter 54 Section 34, the Selectmen of the Town of Brewster hereby vote to discontinue use of the AccuVote-OS tabulating systems currently in use and to accept use of the ImageCast Precinct Tabulator 2 optical scanning tabulators effective for the Annual Town Election, May 17th, 2022. Signed this ________ of January, 2022 Board of Selectmen: ____________________________________ Cynthia A. Bingham, Chair ____________________________________ David C. Whitney, Vice-Chair ____________________________________ Edward B. Chatelain, Clerk ____________________________________ Mary W. Chaffee ____________________________________ Kari Sue Hoffmann ATTESTED: ____________________________ Colette M. Williams, MMC/CMMC Town Clerk Town of Brewster OFFICE OF: 2198 Main Street COLETTE WILLIAMS MMC/CMMC BREWSTER, MASSACHUSETTS 02631 TOWN CLERK JUSTICE OF THE PEACE (508) 896-4506 – Fax (508) 896-8089 cwilliams@brewster-ma.gov Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 To: The Select Board From: Erika Mawn Date: January 24, 2022 RE: Renewal of Annual Hawker & Peddler License – Eric Barber, Rooftop Power Eric Barber of Rooftop Power has submitted his payment to renew his Hawker and Peddler License for 2022. Mr. Barber offers energy consulting and often will go door to door to introduce residents to his services. The Police Department has verified that fingerprints were completed in March 2021 and to date there are no concerns for this license renewal. I have included the original application from 2021. The Hawker and Peddler license will expire December 31, 2022. The following motion can be used to approve the Hawk and Peddler license request: I move to approve the annual Hawker and Peddler license application for Eric Barber of Rooftop Power for 2022. Office of: Select Board Town Administrator Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 NUMBER 2022-HP1 Fee: $100.00 Town of Brewster This is to Certify that Eric Barber Rooftop Power 15 Beach Plum Lane Brewster, MA 02631 Is Herby Granted an Annual Hawker Peddler License, for the sale of solar power Effective January 24, 2022 and Expires December 31, 2022 Select Board Approval: January 24, 2022 __________________________ __________________________ __________________________ __________________________ __________________________ Office of: Select Board Town Administrator Habeeb & Associates Architects www.habeebarch.com1Determining the Best Possible use for the Stony Brook Elementary School & Eddy Elementary Schools BREWSTERELEMENTARYSCHOOLSPREK-G5 STUDYThe Issue:- declining enrollment- surplus school spaceTHEASSIGNMENT▫Estimate Enrollment Projections▫Examine the Physical Conditions▫Assess the Educational Adequacy▫Develop Options and Costs123 Habeeb & Associates Architects www.habeebarch.com2HISTORICENROLLMENTCURRENTENROLLMENTCURRENTENROLLMENT-BALANCING CLASS SIZE16.5 16.25 18.25 17.25 17.75 18.67 20.50 Average Class Size456 Habeeb & Associates Architects www.habeebarch.com3REGIONALENROLLMENTREGIONALENROLLMENTMULTIPLEDATASOURCESCONFIRM THETRENDPopulation Trend789 Habeeb & Associates Architects www.habeebarch.com4PROJECTEDENROLLMENTMaximum Enrollment For Planning PurposesPrekindergarten: 30 studentsKindergarten: 80 studentsGrades 1-5: 400 students (80 per grade)Total 510 studentsPHYSICALCONDITIONASSESSMENT5 Areas of Assessment•Building envelope & energy efficiency•Building interiors•Mechanical & fire protection•Electrical, fire alarm, data, security•SitePHYSICALCONDITIONAREAS OFASSESSMENT101112 Habeeb & Associates Architects www.habeebarch.com5PHYSICALCONDITIONSUMMARYPHYSICALCONDITIONSUMMARYScope 1 – Necessary/Not Yet CriticalScope 2 – RecommendedScope 3 – Does Not Meet Current Codes for new construction but “Grandfathered”Capital Budget1,650,0001,895,000PHYSICALCONDITIONEDDY ELEMENTARY SCHOOL131415 Habeeb & Associates Architects www.habeebarch.com6PHYSICALCONDITIONEDDY ELEMENTARY SCHOOLYear of Construction: 1996PHYSICALCONDITIONSTONY BROOK ELEMENTARY SCHOOLPHYSICALCONDITIONSTONY BROOK ELEMENTARY SCHOOLYear of Construction: 1976, Addition 1989161718 Habeeb & Associates Architects www.habeebarch.com7EDUCATIONALSPACEADEQUACYGood: The space provides for and supports a majority of the educational program offered. It may have minor suitability/functionality issues, but generally meets the needs of the educational program. Fair:The space has some problems meeting the needs of the educational program and needs renovation.Poor:The space has numerous problems meeting the needs of the educational program.EDDYELEMENTARY57,915 sf.STONYBROOKELEMENTARY91,044 sf.192021 Habeeb & Associates Architects www.habeebarch.com8BEYOND THECLASSROOMEXISTINGCAPACITYElementary School CapacitiesEnrollment 2021-22General Classrooms Gr. 1 42020General Classrooms Gr. 2 42121General Classrooms Gr. 3 42222General Classrooms Gr. 4-5 82325Pre-K Capable 2 2 2 15 30 0 15 0K Capable4 5 4 19 76 3 19 57Media Center 1 per school 4 11Gym1 per school 4 11Dining: Cafeteria 1 per school 4 11Dining: Kitchen 1 per school 4 11World Language 1 per school 0 -1 -21 -1 -21Art Room 1 per school 4 11Music Room 1 per school 4 11Band/Strings 1 per school 2 11STE/Maker Space Rm 1 per school 0 -1 -21 1Self-Contained SpEd 1 per school 3 2 (need 4) -42 1Specialist & Resource 5 per school 10 55Pre-K Capacity30300K Capacity1337657Grade 1-5 Capacity714420294Operating Capacity877526351Projected Maximum Enrollment for Planning PurposesPre-Kindergarten:30 students/15 class cap 3 Rooms Minimum (Desire to expand program)Kindergarten: 76 students/19 class cap = 4 Kindergarten Rooms Class Size Cap CapacityGrades 1-5: (400 students maximum/21 class cap = 18 rooms ) 3-4 classrooms/ grade level34 2014420294Each takes one or more classrooms from existing totalExisting Site Size in Acres 22.6828.65Required District Total Classrooms Class Size Cap Capacity ClassroomsDistrict: 446231215Stony BrookEddyExisting Building Size in Square Feet 91,04457,915OPTION1: PREK- GR. 5 ATSTONYBROOKELEMENTARYSCHOOLSecond FloorFirst FloorSupport SpacesSpecialized ClassroomsRequired Classrooms:Provided PreK Exansion:PreK/K Classrooms1222324 Habeeb & Associates Architects www.habeebarch.com9OPTION2: PREK- GR. 5 ATEDDYELEMENTARYSCHOOLNeed:PK/K ClassroomsGr. 1-5 ClassroomsSp.Ed. ClassroomsWorld Language718-4-441-2-1Required Classrooms:OPTION3:KINDERGARTEN- GR. 5 ATSTONYBROOKELEMENTARYSCHOOLANDPREKINDERGARTEN ATEDDYELEMENTARYSCHOOLStony Brook SchoolStony Brook SchoolRequired Classrooms:OPTION3:KINDERGARTEN- GR. 5 ATSTONYBROOKELEMENTARYSCHOOLANDPREKINDERGARTEN ATEDDYELEMENTARYSCHOOLEddy School3 PreK Classrooms252627 Habeeb & Associates Architects www.habeebarch.com10OPTIONSSUMMARY OF OPTIONSCOST PROJECTIONS Option 2Option 1Option 3Capital BudgetStony Brook Elementary $2,335,000.Eddy Elementary $860,000.QUESTIONS?THANKYOU!2829 ELEMENTARY SCHOOLS MASTER PLAN TOWN OF BREWSTER REVISED FINAL REPORT: December 31, 2021 H&A JN 2113.01 D E D I C A T E D T O E X C E E D I N G O U R C L I E N T S ’ E X P E C T A T I O N S 100 GROVE ST SUITE 303 WORCESTER MA 01605-2630 774-206-3360 150 LONGWATER DR NORWELL MA 02061-1647 781-871-9804 habeebarch.com 1)Acknowledgments 3 2)Introduction 5 3)Executive Summary 7 4)Options 9 5)Educational Program Summary 21 6)Facilities Condition Assessment Summary 23 7)Educational Space Adequacy Summary 25 8)Enrollment Projections Summary 29 9)Appendices 31 Appendix A: Facilities Condition Assessment A-1 – A-27 Appendix B: Educational Space Adequacy Assessment B-1 – B-36 Appendix C: Enrollment Projection Analysis C-1 – C-23 1 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects TABLE OF CONTENTS 1)Acknowledgments 3 2)Introduction 5 3)Executive Summary 7 4)Options 9 5)Educational Program Summary 21 6)Facilities Condition Assessment Summary 23 7)Educational Space Adequacy Summary 25 8)Enrollment Projections Summary 29 9)Appendices 31 Appendix A: Facilities Condition Assessment A-1 – A-29 Appendix B: Educational Space Adequacy Assessment B-1 – B-36 Appendix C: Enrollment Projection Analysis C-1 – C-23 1)Acknowledgments 3 2)Introduction 5 3)Executive Summary 7 4)Options 9 5)Educational Program Summary 21 6)Facilities Condition Assessment Summary 23 7)Educational Space Adequacy Summary 25 8)Enrollment Projections Summary 29 9)Appendices 31 Appendix A: Facilities Condition Assessment A-1 – A-29 Appendix B: Educational Space Adequacy Assessment B-1 – B-36 Appendix C: Enrollment Projection Analysis C-1 – C-23 Appendix D: Options Cost Projections D-1 – D-4 2 PAGE INTENTIONALLY LEFT BLANK Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Nauset Public Schools Interim Superintendent of Schools Brooke Clenchy Principal, Stony Brook Elementary School Principal, Eddy Elementary School Elementary Curriculum Coordinator Assistant Principal, Stony Brook Elementary School Assistant Principal, Eddy Elementary School Keith Gauley Allyson Joy Director of Business & Support Services Accounting Manager Giovanna Vendetti James Nowack Head Custodian Barry Schofield (Retired) Jeffrey Bernard Brewster School Committee Brewster School Committee David Telman, Chair Sarah Sherman, Member Katie Jacobus, Member Casey Mecca, Member Judi Lech, Member Architectural Consultant Habeeb & Associates Architects 150 Longwater Drive, Norwell, MA 02061 781-871-9804 President, Principal Architect Educational Planner, Project Manager Steven C. Habeeb, AIA, LEED AP shabeeb@habeebarch.com John D. Shea, M.Ed., ALEP jshea@habeebarch.com 3 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects ACKNOWLEDGMENTS 4 PAGE INTENTIONALLY LEFT BLANK Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects INTRODUCTION Faced with declining enrollment, resulting in surplus school space, Brewster School Committee / Town of Brewster engaged Habeeb & Associates Architects (H&A) to conduct a study of possible facility options that would meet the educational needs of both the current and the projected enrollment of the pre-kindergarten through grade 5 student population. The Town of Brewster has two elementary schools, Stony Brook Elementary School (grades kindergarten through grade 2) and Eddy Elementary School (grades 3-5). The Town of Brewster, along with the towns of Orleans, Eastham, and Wellfleet, is a member of the Nauset Public School District, which serves prekindergarten and grades 6-12. The prekindergarten program is currently housed in Stony Brook Elementary School, in Brewster. Nauset Regional Middle School is located in Orleans, and Nauset Regional High School are located in Eastham. This study evaluated two Brewster school buildings, Stony Brook Elementary School and Eddy Elementary School. The analysis considered enrollment trends, building capacities, quality of space, flexibility of space, instructional practices, programmatic needs, technology infrastructure, and school use. Based on the projected enrollment of the student population and the desired educational program of the Brewster Elementary Schools, several options to meet the needs of this student population were developed. The options are detailed on the following pages and include existing educational spaces, required educational spaces, operating capacities, magnitude of renovations and projected costs for upgrades. The options are in no particular order, as each has benefits and challenges which will require analysis prior to the selection of one to implement. Advantages and disadvantages of each option include estimated costs to execute the options and the magnitude of work required to modify the schools. The intent of this report is to provide a basis for a long-term educational facilities plan. The physical conditions of the facilities have been considered, as well as the educational suitability/adequacy of the school buildings and the report guides the Town of Brewster in determining the measures that will be necessary to support the changing educational needs of the community. 5 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects INTRODUCTION 6 PAGE INTENTIONALLY LEFT BLANK Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects EXECUTIVE SUMMARY Brewster’s decline in elementary school enrollment has resulted in a surplus of educational space. The 2021-2022 enrollment at Stony Brook Elementary School, serving prekindergarten through grade 2 is 231 students. The enrollment at Eddy Elementary School, serving students in grades 3 through 5 is 215 students. Therefore, the town’s total enrollment is 446 students from prekindergarten through grade 5. This elementary school population is not expected to increase over the next two decades. A consolidation of the schools will result in a more efficient use of town resources. A single school with a capacity of approximately 500 students will meet the needs of the school district and community. Each school has advantages over the other, however the total size of the buildings is the greatest determining factor. For this reason, Stony Brook Elementary School, at 91,044 sf., has been identified as the preferred school to operate as the town’s only elementary school. Eddy Elementary School at 57,915 could be repurposed to meet the changing needs of the community. As Brewster Public Schools plans for future enrollments and flexibility to address changes in populations, it will be prudent to plan for slightly higher enrollments to accommodate a modest growth in population. The district should consider the following maximum enrollments for space planning purposes: Prekindergarten: 30 students. (If approved, Universal Pre-K would double the size of this program.) Kindergarten: 80 students. Grades 1-5: 80 students per grade level or 400 students. This would bring the total maximum enrollment of 510 students for space planning purposes. Both schools have been well-maintained over the years, although Stony Brook Elementary School, constructed in 1976 with an addition added in 1989 is twenty years older than Eddy School which was constructed in 1996. Age, size, and type of construction must be considered for future operational costs. Capital Budget requests to address Stony Brooks’ aging infrastructure include replacement of boilers, water heaters, classroom unit ventilators, and conversion of the building heating source from oil to natural gas have been submitted. Capital Budget requests and items identified in the facilities condition assessments included in this report reveal the future operational cost of both buildings. 7 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects EXECUTIVE SUMMARY 8 PAGE INTENTIONALLY LEFT BLANK Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects DEVELOPMENT OF OPTIONS Working with the Brewster elementary school administrators, Habeeb & Associates Architects (H&A) developed three options for the Town to consider. OPTION 1 This option creates one pre-kindergarten through grade 5, town-wide school at the Stony Brook Elementary School. Eddy Elementary School would close. * OPTION 2 This option creates one pre-kindergarten through grade 5, town-wide school at the Eddy Elementary School. Stony Brook Elementary School would close. * OPTION 3 This option reconfigures Stony Brook Elementary School to serve kindergarten through grade five. The prekindergarten program would be located at Eddy Elementary School. Surplus educational space could be used to address other needs of the town. School Building Capacities Exceed Future Needs Our examination of the enrollment capacities and projected future enrollments reveals that Brewster has surplus educational space. Considering the elementary class size guidelines, the available number of classrooms and instructional program needs, Stony Brook Elementary School has an enrollment capacity of 484 students and Eddy Elementary School has a capacity of 351 students, for a total capacity of 835 students. The forecasted maximum prekindergarten through grade 5 enrollment is under 500 students over the next two decades. The table below contains a list of the required educational spaces with required counts of each grade level and program type. Tallies are show for both Stony Brook Elementary and Eddy Elementary as well as the district totals. * Future change could shift grade 5 to Nauset Regional Schools. Space needs of Nauset Regional Schools are not included in this report. 9 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects OPTIONS DEVELOPMENT OF OPTIONS Working with the Brewster elementary school administrators, Habeeb & Associates Architects (H&A) developed three options for the Town to consider. OPTION 1 This option creates one pre-kindergarten through grade 5, town-wide school at the Stony Brook Elementary School. Eddy Elementary School would close. * OPTION 2 This option creates one pre-kindergarten through grade 5, town-wide school at the Eddy Elementary School. Stony Brook Elementary School would close. * OPTION 3 This option reconfigures Stony Brook Elementary School to serve kindergarten through grade five. The prekindergarten program would be located at Eddy Elementary School. Surplus educational space could be used to address other needs of the town. School Building Capacities Exceed Future Needs Our examination of the enrollment capacities and projected future enrollments reveals that Brewster has surplus educational space. Considering the elementary class size guidelines, the available number of classrooms and instructional program needs, Stony Brook Elementary School has an enrollment capacity of 484 students and Eddy Elementary School has a capacity of 351 students, for a total capacity of 835 students. The forecasted maximum prekindergarten through grade 5 enrollment is under 500 students over the next two decades. The table below contains a list of the required educational spaces with required counts of each grade level and program type. Tallies are shown for both Stony Brook Elementary and Eddy Elementary as well as the district totals. The project costs for the three options are detailed in Appendix D. * Future change could shift grade 5 to Nauset Regional Schools. Space needs of Nauset Regional Schools are not included in this report. Elementary School Capacities Stony Brook Eddy Existing Building Size in Square Feet 91,044 57,915 Existing Site Size in Acres 22.68 28.65 Enrollment 2021-22 District: 446 231 215 Required District Total Classrooms Class Size Cap Capacity Classrooms Class Size Cap Capacity General Classrooms Gr. 1 4 32 18 20 378 14 20 294General Classrooms Gr. 2 4 21 21 General Classrooms Gr. 3 4 22 22 General Classrooms Gr. 4-5 8 23 25 Pre-K Capable 2 2 2 15 30 0 15 0 K Capable 4 5 4 19 76 3 19 57 Media Center 1 per school 4 1 1 Gym 1 per school 4 1 1 Dining: Cafeteria 1 per school 4 1 1 Dining: Kitchen 1 per school 4 1 1 World Language 1 per school 0 -1 -21 -1 -21 Art Room 1 per school 4 1 1 Music Room 1 per school 4 1 1 Band/Strings 1 per school 2 1 1 STE/Maker Space Rm 1 per school 0 -1 -21 1 Self-Contained SpEd 1 per school 3 2 (need 4)-42 1 Specialist & Resource 5 per school 10 5 5 Pre-K Capacity 30 30 0 K Capacity 133 76 57 Grade 1-5 Capacity 672 378 294 Operating Capacity 835 484 351 Projected Maximum Enrollment for Planning Purposes Pre-Kindergarten:30 students/15 class cap 3 Rooms Minimum (Desire to expand program) Kindergarten: 76 students/19 class cap = 4 Kindergarten Rooms Each takes one or more classrooms from existing totalGrades 1-5: (400 students maximum/21 class cap = 18 rooms ) 3-4 classrooms/ grade level 10 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects OPTIONS Elementary School Capacities Stony Brook Eddy Existing Building Size in Square Feet 91,044 57,915 Existing Site Size in Acres 22.68 28.65 Enrollment 2021-22 District: 446 231 215 Required District Total Classrooms Class Size Cap Capacity Classrooms Class Size Cap Capacity General Classrooms Gr. 1 4 32 18 20 378 14 20 294General Classrooms Gr. 2 4 21 21 General Classrooms Gr. 3 4 22 22 General Classrooms Gr. 4-5 8 23 25 Pre-K Capable 2 2 2 15 30 0 15 0 K Capable 4 5 4 19 76 3 19 57 Media Center 1 per school 4 1 1 Gym 1 per school 4 1 1 Dining: Cafeteria 1 per school 4 1 1 Dining: Kitchen 1 per school 4 1 1 World Language 1 per school 0 -1 -21 -1 -21 Art Room 1 per school 4 1 1 Music Room 1 per school 4 1 1 Band/Strings 1 per school 2 1 1 STE/Maker Space Rm 1 per school 0 -1 -21 1 Self-Contained SpEd 1 per school 3 2 (need 4)-42 1 Specialist & Resource 5 per school 10 5 5 Pre-K Capacity 30 30 0 K Capacity 133 76 57 Grade 1-5 Capacity 672 378 294 Operating Capacity 835 484 351 Projected Maximum Enrollment for Planning Purposes Pre-Kindergarten:30 students/15 class cap 3 Rooms Minimum (Desire to expand program) Kindergarten: 76 students/19 class cap = 4 Kindergarten Rooms Each takes one or more classrooms from existing totalGrades 1-5: (400 students maximum/21 class cap = 18 rooms ) 3-4 classrooms/ grade level Elementary School Capacities Stony Brook Eddy Existing Building Size in Square Feet 91,044 57,915 Existing Site Size in Acres 22.68 28.65 Enrollment 2021-22 District: 446 231 215 Required Classrooms Class Size Cap Capacity Classrooms Class Size Cap Capacity General Classrooms Gr. 1 4 18 20 378 14 20 294General Classrooms Gr. 2 4 21 21 General Classrooms Gr. 3 4 22 22 General Classrooms Gr. 4-5 8 23 25 Pre-K Capable 3 3 15 45 0 15 0 K Capable 4 4 19 76 3 19 57 Media Center 1 per school 1 1 Gym 1 per school 1 1 Dining: Cafeteria 1 per school 1 1 Dining: Kitchen 1 per school 1 1 World Language 1 per school -1 -1 Art Room 1 per school 1 1 Music Room 1 per school 1 1 Band/Strings 1 per school 1 1 STE/Maker Space Rm 1 per school -1 1 Self-Contained SpEd 2 per school 2 1 (need 2) Specialist & Resource 5 per school 5 5 Pre-K Capacity 45 45 0 K Capacity 76 76 57 Grade 1-5 Capacity 396 378 294 Operating Capacity 517 499 351 Projected Maximum Enrollment for Planning Purposes Pre-Kindergarten:30 students/15 class cap 3 Rooms Minimum (Desire to expand program) Kindergarten: 76 students/19 class cap = 4 Kindergarten Rooms Grades 1-5: (400 students maximum/21 class cap = 18 rooms) 3-4 classrooms/ grade level Currently deficient Program Capacities were calculated by applying Brewster’s Class Size Guidelines as a loading factor for the number of classrooms available. Program Capacity is typically lower than original Design Capacity because new programs added to address educational needs or local, state, and federal initiatives, require space thus reducing the number of general classrooms. The graphics below contrast the Design Capacities of both schools and the potential Program Capacity for Stony Brook Elementary School. Eddy Elementary School Design Capacity PreK/K Classrooms x19 =357 students Grade 1-5 Classrooms x21 = 315 students Total 372 students 15 3 Eddy Elementary School was designed with 3 prekindergarten/kindergarten classrooms and 16 general education classrooms. Based on Brewster’s class size guidelines, the Design Capacity is 57 kindergarten students and 315 grade 1-5 students, a total of 372 students. 11 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects OPTIONS Stony Brook Elementary School Design Capacity Stony Brook Elementary School’s design includes 5 prekindergarten/kindergarten classrooms and 23 general education classrooms. Based on Brewster’s class size guidelines, the Design Capacity is 95 kindergarten students and 483 grade 1-5 students, a total of 578 students. First Floor 12 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects OPTIONS PreK/K Classrooms x19 =395 students Grade 1-5 Classrooms x21 = 483 students Total 578 students 23 5 Second Floor 13 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects OPTIONS 14 PAGE INTENTIONALLY LEFT BLANK Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects OPTIONS Eddy Elementary School Program Capacity Program Capacity is typically lower than original Design Capacity because new programs are added over years to address changing educational needs or to support local, state and federal initiatives. When not included in the design, dedicated spaces for specialized subject areas including art, general music, instrumental music, world languages, STE (science, technology, engineering) and special education services reduce the number of general classrooms. PreK/K Classrooms x19 =357 students Grade 1-5 Classrooms x21 = 294 students Total 351 students 14 3 Providing space for special subject areas and special needs programs, Eddy Elementary School has 3 prekindergarten/kindergarten classrooms and 14 general education classrooms. Based on Brewster’s class size guidelines, the Program Capacity is 57 kindergarten students and 294 grade 1-5 students, a total of 351 students. 15 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects OPTIONS Stony Brook Elementary School Program Capacity - includes PreK Providing space for special subject areas and special needs programs, Stony Brook Elementary School has 5 prekindergarten/kindergarten classrooms. A 6th prekindergarten/kindergarten classroom could be programmed by utilizing one general classroom. Based on Brewster’s class size guidelines, the Program Capacity is 30 prekindergarten students, 76 kindergarten students and 378 grade 1-5 students, a total of 484 students. First Floor 16 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects OPTIONS Second Floor PreK Classrooms x15 =330 students Kindergarten Classrooms x19 =376 students Grade 1-5 Classrooms x21 = 378 students Total 484 students 18 2 4 Second Floor 17 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects OPTIONS Stony Brook Elementary School Program Capacity - does not include PreK Providing space for special subject areas and special needs programs, but not including the prekindergarten program, Stony Brook Elementary School has 4 kindergarten classrooms and 20 general educations for grades 1-5. Based on Brewster’s class size guidelines, the Program Capacity is 76 kindergarten students and 420 grade 1-5 students, a total of 496 students. First Floor 18 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects OPTIONS PreK Classrooms x15 =330 students Kindergarten Classrooms x19 =376 students Grade 1-5 Classrooms x21 = 420 students Total 496 students 0 4 20 Second Floor 19 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects OPTIONS 20 PAGE INTENTIONALLY LEFT BLANK Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects EDUCATIONAL PROGRAM SUMMARY In meetings between Habeeb & Associates Architects (H&A) and the Brewster elementary school administration, it was determined that a set of space criteria would be established to provide for consistency and parity among the elementary schools. To do so, we utilized the Massachusetts School Building Authority (MSBA) Space Standard Guidelines to establish standard sizes for all educational and support spaces. The quantities of all educational space types were determined by using projected enrollment numbers and program space needs identified by Brewster. It was determined that the schools should have sufficient classrooms to realize the targets below for optimal and equitable class size. To achieve class size targets for a projected maximum elementary enrollment according to the guidelines shown above, the following maximum of student enrollment numbers were used in calculations: Total prekindergarten through grade 5 enrollment of 510 students. Prekindergarten: 30 students. Kindergarten: 80 students. Grades 1-5: 400 students. Therefore, Brewster elementary schools need six classrooms for prekindergarten - kindergarten and 20 classrooms for grades 1-5. It was determined elementary school space should provide a gymnasium, cafeteria, library/media center, an art room with storage, a music room with instrumental practice spaces, a world language room, and a science/technology engineering room equipped with a sink for grades 3 and up. Brewster Class Size Guidelines Grade Level Minimum Target Maximum K 14 17 19 1 14 17 20 2 14 17 21 3 16 19 22 4 18 21 23 5 18 21 23 The Town of Brewster identified the following Elementary School space needs to support the educational program: Self-Contained SPED: 2 per designated school @ 900 sf. each Special Education Rooms: 3-5 per school @ 500 sf. each Small Group Reading: 1 per school @ 500 sf. Small Group Math: 1 per school @ 500 sf. STE Room (Science, Technology, Engineering) for Gr. 3-5: 1 per school @ 1080 sf. each Speech & Language Room: 1 per school @ 200-250 sf. Guidance Counselor: 1 per school @ 250 sf. Adjustment Counselor: 1 per school @ 250 sf. Occupational & Physical Therapies: 1 per school @ 200-250 sf. School Psychologist/Testing Room: 1 per school @ 150 sf. Teacher Collaboration, Prep and Planning Room 1 per school @ 500 sf. Conference Room: 1 rooms @ 250 sf. Behavioral, calming room @ 250 sf. 21 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects EDUCATIONAL PROGRAM SUMMARY 22 PAGE INTENTIONALLY LEFT BLANK Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects FACILITIES CONDITION ASSESSMENT SUMMARY The Facilities Condition Assessment was performed to evaluate the current physical conditions of Brewster’s elementary schools and to develop recommendations with related budgets for the long- range repair and upgrade plans and/or possible consolidation. The evaluations were based upon visual inspection, review of available documents, and interviews with facilities personnel. Stony Brook Elementary School, located at 384 Underpass Road, opened in 1976. In 1987 an addition was built, and the school was renovated in 2010. In 2020-21, the 91,044 sf. building served 211 students in pre-kindergarten through grade 2. Eddy Elementary School, located at 2298 Main Street, opened in 1996. The 57,915 sf. building served 231 students in grades 3-5 in 2020-21. In general, the buildings have been well maintained by the custodial and maintenance staff. The deficiencies observed were related to age of systems and components, usage, newer code requirements and improvements recommended to provide an environment suitable for 21st Century learning practices. The data sheets and photographs included in the Facilities Condition Assessment in Appendix A detail the recommendations and associated costs for the deficiencies identified at each school. Estimated costs for projects to be completed in future years contain escalation factors to account for inflation. For the Stony Brook school, some known maintenance items are already accounted for in the Capital Budget and therefore excluded from the cost estimates of the Facilities Condition Assessment. The costs outlined in this report note only facilities maintenance needs. If the Town moves forward with a consolidation of the schools, it will be necessary to adapt the space within the Stony Brook School to accommodate the increased enrollment. If the schools are consolidated within the Eddy Elementary school, an addition will be necessary. Modification of some classrooms, special subject rooms, and common areas will be required to accommodate the increased student enrollment and faculty and staff space needs in either school. Category Scope 1 Scope 2 Scope 3 Total Facilities Condition Summary 1. EDDY ELEMENTARY SCHOOL 351,104 1,800,256 0 2,151,360 2. STONY BROOK ELEMENTARY SCHOOL 224,088 1,238,744 469,755 1,932,587 1Total:575,192 3,039,000 469,755 4,083,947 1Total Inflated @ 4% Compounded Annually 622,128 3,697,408 571,529 4,891,065 1Totals include Soft Costs (30%): Contingency, Administration and A/E Fees. 23 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects FACILITIES CONDITION ASSESSMENT SUMMARY 24 PAGE INTENTIONALLY LEFT BLANK Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects EDUCATIONAL SPACE ADEQUACY INTRODUCTION Habeeb and Associates Architects (H&A) conducted educational space adequacy assessments of the Stony Brook Elementary School and the Eddy Elementary School to evaluate how well each facility supports the current educational programs and to determine the suitability of the buildings for different configurations. The findings within the Educational Space Adequacy Assessment in Appendix B can be used as a comparative indicator to identify the relative programmatic capacities and potential to meet future needs of the Town of Brewster. The educational adequacy assessment evaluates how well each school is equipped to deliver the current instructional curriculum. The assessment considers the following questions while referencing MSBA (Massachusetts School Building Authority) Standards: Is the classroom the correct size? Are specialty rooms appropriately equipped? Does technology support the classroom activities? Are there adequate provisions for administration, guidance, and tutorial areas? Does the building include all of the spaces to deliver the desired educational program? Are the core spaces including cafeterias, gyms, library/media centers, of sufficient size, and appropriately equipped? Are the desired outdoor activities, including appropriate playgrounds present? Is there adequate separation of pedestrian, bus, and parent drop off traffic to ensure the safety of students? Stony Brook Elementary School opened in 1976 as Brewster Elementary School serving the kindergarten through grade 5 population of the entire town. The school reached a peak enrollment of 776 students in the 1993-94 school year. During peak enrollment, temporary, modular classrooms were utilized to provide sufficient capacity for all the students. In 1987, Stony Brook school was expanded with an addition. In 1997, Eddy School opened with an enrollment of 305 students serving as a second kindergarten through grade 5 school. The schools served defined attendance areas as “neighborhood schools”. Beginning in 2000, both schools started to experience steady enrollment decline. By 2005 the combined enrollment of the two schools was 521 students, 222 students at Eddy Elementary and 299 at Stony Brook Elementary. 25 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects EDUCATIONAL SPACE ADEQUACY SUMMARY Responding to the significant reduction in enrollment, Brewster reorganized the elementary schools in 2005-2006 to create a town-wide primary school serving 226 students (kindergarten-grade 2) at Stony Brook Elementary and an intermediate school serving 254 students (grades 3-5) at Eddy Elementary. Prekindergarten was introduced into Stony Brook in 2008. For the past 15 years, the town-wide configuration has helped the district manage a total elementary enrollment that saw a high of 523 students in 2007-08 followed by enrollments of under 500 students for the past ten years. The assessment looks at both the inside and the outside of the school. For the outside of the school, the assessment examines parking, traffic safety, play and athletic facilities, and signage. For the inside of the school, there are four areas that are assessed relative to each kind of space: environment, size, adjacency, and storage/fixed equipment. Information within this report is used to determine the actions required to align the existing facilities with the vision and goals of the district. Components within the Assessment Environment – For example, is the environment conducive to teaching and learning; is there sufficient light, HVAC, and acoustical treatment? Size of spaces – For example, do the classrooms meet the district’s size standard; is the cafeteria large enough to seat an appropriate percentage of the student body? Adjacency of spaces – For example, is the library adjacent to the classrooms for easy access to information and support; is the music space near other noisy spaces? Storage and fixed equipment in spaces – For example, is there space in the classrooms for teacher and student materials to be stored? Educational Adequacy Rating Scale Good:The space provides for and supports a majority of the educational program offered. It may have minor suitability/functionality issues, but generally meets the needs of the educational program. Fair: The space has some problems meeting the needs of the educational program and needs renovation. Poor:The space has numerous problems meeting the needs of the educational program. This educational space adequacy assessment determines how well each school will support the teaching curriculum. The assessment can also be used to help determine decisions regarding renovation versus replacement and the cost trade-off using facilities with significant deficiencies for long term use. Information within this report can be used to determine the actions required to align the existing facilities with the vision and goals of the district. 26 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects EDUCATIONAL SPACE ADEQUACY SUMMARY Comparison of Existing Educational Space Sizes with MSBA (Massachusetts School Building Authority) Guidelines CORE ACADEMIC SPACES EXISTING SPACES MSBA SPACE STANDARDS Pre-Kindergarten w/ toilet Preschool spaces in Stony Brook School 1,100 sf. min. - 1,300 sf. max. Kindergarten w/ toilet Existing spaces in both buildings meet current MSBA Standards.1,100 sf. min. - 1,300 sf. max. 2 sinks min. required General Classrooms - Grade 1-5 General Classrooms in Eddy School average approximately 860 sf. General classrooms in Stony Brook School are smaller than the standard, averaging approximately 720 sf. 900 sf. min. - 1,100 sf. max. 2 sinks min. required STE Room- Grade 3-6 Stony Brook school does not have a Science Technology Engineering room. Eddy School has one STE room. 1,080 sf. plus 120 sf. STE storage SPECIAL EDUCATION EXISTING SPACES MSBA SPACE STANDARDS Self-Contained SPED Self-contained SPED rooms must draw from the number of General Classrooms, reducing the available number of General Classrooms. Gr. 1-5: 900-1300 sf. equal to surrounding classrooms Self-Contained SPED - Toilet Available in designed kindergarten classroom of both schools.60 sf. Resource Room Provided in both schools.500 sf. (1/2 general classroom) Small Group Room / Reading Provided in both schools.500 sf. (1/2 general classroom) ART & MUSIC EXISTING SPACES MSBA SPACE STANDARDS Art Classroom - 25 seats Meets MSBA standards.Elementary Schools: 1,000 sf Art Workroom w/ Storage & Kiln Meets MSBA standards. Music Classroom w/ Music Practice/Ensemble Music rooms in both schools are smaller than the current standard.Grades K-5 1,200 sf. w/ 75 sf. practice area HEALTH & PHYSICAL EDUCATION EXISTING SPACES MSBA SPACE STANDARDS Gymnasium Slightly smaller than current size standard, but the gymnasiums in both schools are well-suited to meet the educational program. Elementary: 6,000 sf. 27 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects EDUCATIONAL SPACE ADEQUACY SUMMARY MEDIA CENTER EXISTING SPACES MSBA SPACE STANDARDS Media Center / Reading Room K-5 Media centers is both schools provide adequate space.2,020 sf. w/ Reading Room DINING & FOOD SERVICE EXISTING SPACES MSBA SPACE STANDARDS Cafeteria & Kitchen Space in both schools meet program needs Schools at all Levels: 1,600 sf. for first 300 + 1 sf./ student additional Staff Lunch Room 20 sf per occupant MEDICAL EXISTING SPACES MSBA SPACE STANDARDS Medical Suite Toilet Appropriate elementary school space 60 sf. Nurses' Office / Waiting Room Appropriate elementary school space Gr. K-5 310 sf ADMINISTRATION & GUIDANCE EXISTING SPACES MSBA SPACE STANDARDS Includes: General Office / Waiting Room / Toilet, Teachers' Mail and Time Room, Duplicating Room, Records Room, Principal's Office w/ Conference Area, Principal's Secretary / Waiting, Assistant Principal's Office, Supervisory / Spare Office, Conference Room, Guidance Office, Guidance Storeroom, Teachers' Work Room Appropriate location design in both schools Elementary Schools: 1,865 sf. total CUSTODIAL & MAINTENANCE EXISTING SPACES MSBA SPACE STANDARDS Includes: Custodian's Office, Custodian's Workshop, Custodian's Storage, Recycling Room / Trash, Receiving and General Supply, Storeroom, Network / Telecom Room Custodial and maintenance spaces are adequate in both buildings.Elementary Schools: 1,900 sf. total 28 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects EDUCATIONAL SPACE ADEQUACY SUMMARY ENROLLMENT PROJECTIONS SUMMARY Brewster’s age distribution of residents has shifted significantly. The chart below shows the substantial shifts of age that have occurred and will continue to occur. Age groups of elementary school children and the typical age groups for elementary parents have experienced notable decline, while the senior population has grown. Brewster’s higher portion of people 65 and older is expected to rise in an aging cycle while the number of school age children continues to fall. The decline in school-age population is the result of Brewster’s aging population occupying more housing units. Brewster, long known as a summer tourist and second-home vacation spot, is also a great place for retirees. Brewster is recognized in national reports for offering lifestyle, culture, and appeal as a place for retirement. (Please refer to Appendix C for a detailed analysis.) As a result of these demographic shifts, the Town of Brewster has surplus educational space which can be used to support the changing needs of the community. As Brewster Public Schools plans for future enrollments and managing changes in population, H&A recommends planning for slightly higher enrollments to accommodate a modest growth in population. School building options presented in this report use these numbers to calculate building occupancies. The district should consider the following maximum enrollments for space planning purposes: Prekindergarten: 30 students Kindergarten: 80 students Grades 1-5: 80 students/grade level/400 students Total Maximum Enrollment: 510 students (prekindergarten – grade 5). Projections completed by UMass Donohue Institute (MassDOT Vintage 2018 Population Projections) indicate that Brewster’s school age population will continue to decline through the year 2040. 275 109 446 200 461 340 Projection 2020 Projection 2040 - 50 100 150 200 250 300 350 400 450 500 Age 0-4 Age 5-9 Age 10-14 Brewster Elementary Age Population Projections for 2020 and 2040 Elementary Student Population29 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects ENROLLMENT PROJECTIONS SUMMARY 30 PAGE INTENTIONALLY LEFT BLANK Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Appendix A: Facilities Condition Assessment Appendix B: Educational Space Adequacy Assessment Appendix C:Enrollment Projections Analysis 31 APPENDICES Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Appendix A: Facilities Condition Assessment Appendix B: Educational Space Adequacy Assessment Appendix C:Enrollment Projections Analysis Appendix D:Options Cost Projections 32 PAGE INTENTIONALLY LEFT BLANK Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects FACILITIES CONDITION ASSESSMENT TOWN OF BREWSTER Eddy Elementary School 2298 Main St, Brewster, MA 02631 Stony Brook Elementary School 384 Underpass Rd, Brewster, MA 02631 FINAL REPORT: December 17, 2021 H&A JN 2113.01 D E D I C A T E D T O E X C E E D I N G O U R C L I E N T S ’ E X P E C T A T I O N S 100 GROVE ST SUITE 303 WORCESTER MA 01605-2630 774-206-3360 150 LONGWATER DR NORWELL MA 02061-1647 781-871-9804 habeebarch.com A-1 A-2 1)How to Read the This Assessment A-5 2)Assessment A-9 Facilities Condition Summary Eddy Elementary School Stony Brook Elementary School A-3 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects A-4 PAGE INTENTIONALLY LEFT BLANK Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects EXECUTIVE SUMMARY The Executive Summary recaps the Total Inflated row from the bottom of the Building Summary sheets. These costs are then totaled at the bottom to indicate a combined proposed capital expenditure per scope. This is intended to make it easier for the reader to review and compare the overall costs for each of the scopes. SUMMARY The Summary recaps the Total row from the bottom of each category for the subject building, separated into scopes. This is intended to make it easier for the reader to review and compare the overall costs for each of the categories together with the scopes for the subject building. FACILITIES CONDITION ASSESSMENT The following is a list and brief description of the column and row headings of the Facilities Condition Assessment sheets. Description The Descriptions are the work items identified during our inspection. They usually consist of the building component and its deficiencies; and a recommendation for correcting the deficiency. Quantity The number of items: (For example, if the work item is for ”unit ventilators replacement” the building in question may have a Quantity of 60 unit ventilators to be replaced). Unit The Units are identified by a two-letter code. The unit codes are as follows: SF – Square Foot SY – Square Yard LF – Linear Foot LS – Lump Sum EA – Each. A-5 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Unit Cost The Unit Cost is the cost of one Quantity of a work item. Unit costs are preliminary construction cost estimates only and are generally based on the following references: Means Square Foot Cost Data; Means Construction Costs Data; in house cost data; professional experience; and information provided by various contractors and suppliers. Total The Total column is determined by the following equation: QUANTITY x UNIT = TOTAL. Total with Soft Costs This assessment provides preliminary construction costs associated with Soft Costs. Soft Costs generally include a contingency, (typically 10% to 15%) for unforeseen conditions; indirect administrative expenses such as legal costs, printing and advertising (typically 5% to 10%); and architectural and engineering costs (typically 10% to 15%) for a total soft cost estimate. We used a Soft Cost of 30% of the total cost in this assessment. The Total with Soft Costs is determined by the following equation: TOTAL x 1.30 = TOTAL W/ SOFT COST. Some projects may require higher or lower Soft Costs depending on the type and extent of project selected. Work items listed are provided as a guide to develop repair and renovation projects with preliminary construction cost estimates. The actual scope of a project could include a combination of work items, i.e. new ceilings and new lighting. Some other projects may require finishes, e.g. painting, which may not necessarily be broken out for that project. Scope 1 – Necessary/Not Yet Critical Predictable deterioration Potential downtime Associated damage or higher costs if deferred further Scope 2 – Recommended Sensible improvements to existing conditions that are not required for the basic function of the facility Overall usability improvement Long term maintenance cost reduction Scope 3 – Does Not Meet Current Codes for new construction but “Grandfathered” No action required at this time. However, if a substantial renovation or a substantial building addition is performed in the future, building codes may require this corrective work in addition to the work planned. A-6 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Totals Column (work items) The Totals column is the sum of the Scopes columns 1, 2, and 3, for each work item. The Totals column also shares the sum of the Total row and Total Inflated rows at the lower right corner. Total Row (scopes) The Total row is the sum of the Scopes columns 1, 2, 3, and Totals column, for each category. The Total row and Total Inflated rows are totaled at the lower right corner. Total Inflated Row The Total Inflated row is the sum of the Scopes columns 1, 2, 3, and Totals column for each category multiplied by a coefficient to determine the inflated cost at a rate of 4% and compounded annually. Scope 1 is shown with an inflation factor for work to be performed within a 2 yr period. Scope 2 is shown with an inflation factor for work to be performed within a 5 yr period. Scope 3 is shown with an inflation factor for work to be performed within a 5 yr period. The Total row and Total Inflated rows are totaled at the lower right corner. The Assessment is broken into five categories with specific evaluation concerns in each: 1. Site Storm Drainage Drives and Walks Landscaping Site Improvements Play Areas Sanitary System Accessible Parking and Entrance Approach 2. Building Envelope Roofs Exterior Walls Windows Exterior Entrances and Doors Thermal Insulation Accessible Egress and Ingress Building Structural System 3. Building Interiors Floor Finishes Wall Finishes Ceiling Finishes Interior Doors and Exitways Code Compliance Issues Accessibility for the Disabled Hazardous Material Remediation 4. Mechanical Domestic Hot Water Generation Cold Water Services Gas Services Piping for Plumbing Systems Plumbing Fixtures Heat Generation Cooling System Piping for Heating Systems Temperature Controls Ventilation Accessible Plumbing Fixtures 5. Electrical Main Services and Distribution Convenience Power Fire Alarm Systems Lighting Systems Emergency Lighting Systems Communications Systems Computer Network & Technology Systems Site Lighting Electrical Features for the Disabled Security System A-7 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects A-8 PAGE INTENTIONALLY LEFT BLANK Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Category Scope 1 Scope 2 Scope 3 Total Facilities Condition Summary 1. EDDY ELEMENTARY SCHOOL 351,104 1,800,256 0 2,151,360 2. STONY BROOK ELEMENTARY SCHOOL 224,088 1,238,744 469,755 1,932,587 1Total:575,192 3,039,000 469,755 4,083,947 1Total Inflated @ 4% Compounded Annually 622,128 3,697,408 571,529 4,891,065 1Totals include Soft Costs (30%): Contingency, Administration and A/E Fees. A-9 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Category Scope 1 Scope 2 Scope 3 Total Building Summary Eddy Elementary 1. SITE 7,800 874,250 0 882,050 2. BUILDING ENVELOPE 58,864 724,623 0 783,487 3. BUILDING INTERIORS 11,440 182,793 0 194,233 4. MECHANICAL 273,000 18,200 0 291,200 5. ELECTRICAL 0 390 0 390 1Total:351,104 1,800,256 0 2,151,360 1Total Inflated @ 4% Compounded Annually 379,754 2,190,287 0 2,570,041 1Totals include Soft Costs (30%): Contingency, Administration and A/E Fees. A-10 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Work Item Description Qty Unit Unit Cost Total 1Total w/ Soft Costs Scope 1 Scope 2 Scope 3 Totals 1. SITE EDDY ELEMENTARY 1.1 Repair spalling on concrete sidewalks throughout site.100 LF 45.00 4,500 5,850 5,850 5,850 1.2 Repair cracking of concrete sidewalks.100 LF 15.00 1,500 1,950 1,950 1,950 1.3 Repair bituminous paving cracks and depressions.70,000 SF 3.00 210,000 273,000 273,000 273,000 1.4 Remove and reseal sidewalk joint caulking.100 LF 45.00 4,500 5,850 5,850 5,850 1.5 Reset displaced steel bike rack.1 EA 500.00 500 650 650 650 1.6 Repair spalled concrete at each lightpole base.60 SF 25.00 1,500 1,950 1,950 1,950 1.7 Replace wooden dumpster enclosure fencing.120 LF 50.00 6,000 7,800 7,800 7,800 1.8 Repair BIO Clear waste water treatment system. Reported failures throughout site.1 LS 300,000 300,000 390,000 390,000 390,000 1.9 Make improvements to site drainage system.1 LS 150,000 150,000 195,000 195,000 195,000 Total 7,800 874,250 882,050 Total Inflated @ 4% Compounded Annually 8,436 1,063,659 1,072,095 1Total includes Soft Costs (30%): Contingency, Administration and A/E Fees. A-11 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Work Item Description Qty Unit Unit Cost Total 1Total w/ Soft Costs Scope 1 Scope 2 Scope 3 Totals 2. BUILDING ENVELOPE EDDY ELEMENTARY 2.1 Repair, clean, and stain cedar shingles.22,756 SF 4.50 102,402 133,123 133,123 133,123 2.2 Replace wood trim at doors.120 LF 14.00 1,680 2,184 2,184 2,184 2.3 Scrape, prime, and repaint metal awnings and overhangs.1,500 SF 10.00 15,000 19,500 19,500 19,500 2.4 Remove excess vegetation from south and east exterior edges of building to allow airflow.1 LS 1,000.00 1,000 1,300 1,300 1,300 2.5 Repair gutter leaking at several locations.1 LS 1,000 1,000 1,300 1,300 1,300 2.6 Replace windows throughout.4,400 SF 100.00 440,000 572,000 572,000 572,000 2.7 Scrape, prime, and repaint exterior trim throughout.5,200 LF 8.00 41,600 54,080 54,080 54,080 Total 58,864 724,623 0 783,487 Total Inflated @ 4% Compounded Annually 63,667 881,615 0 945,282 1Total includes Soft Costs (30%): Contingency, Administration and A/E Fees. A-12 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Work Item Description Qty Unit Unit Cost Total 1Total w/ Soft Costs Scope 1 Scope 2 Scope 3 Totals 3. BUILDING INTERIORS EDDY ELEMENTARY 3.1 Replace stained, sagging or missing 2'x4' acoustic ceiling tile.1,200 SF 12.00 14,400 18,720 18,720 18,720 3.2 Investigate cause and provide a plan to fix damage to cracks in subfloor at Nurse Office, Bathroom 27, and Classroom 45. 1 LS 2,100.00 2,100 2,730 2,730 2,730 3.3 Replace water-damaged gypsum wall board at skylight in Recreation Storage.1 LS 1,200.00 1,200 1,560 1,560 1,560 3.4 Investigate water infiltration at skylight in Recreation Storage and provide a plan to repair.1 LS 5,500.00 5,500 7,150 7,150 7,150 3.5 Prep and paint ceiling beam soffits in Cafeteria that show evidence of corrosion.480 SF 8.00 3,840 4,992 4,992 4,992 3.6 Replace discolored and outdated ceramic tile floors in Toilet Rooms.1,900 SF 18.00 34,200 44,460 44,460 44,460 3.7 Replace delaminating veneer at curved Library circulation desk.90 SF 18.00 1,620 2,106 2,106 2,106 3.8 Provide new door sweep at Kitchen.1 EA 300.00 300 390 390 390 3.9 Replace damaged or missing vinyl floor tiles in miscellaneous areas.200 SF 12.50 2,500 3,250 3,250 3,250 3.10 Deep clean stained carpet in Music Room and Grade 4-5 Corridor.3,000 SF 5.00 15,000 19,500 19,500 19,500 3.11 Replace worn out bulletin boards in Gymnasium.200 LF 25.00 5,000 6,500 6,500 6,500 3.12 Repair miscellaneous damage to classroom casework and sink bases thoughout the school.1 LS 12,000.00 12,000 15,600 15,600 15,600 A-13 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects 3.13 Prep and paint classroom walls throughout the school.20,700 SF 2.50 51,750 67,275 67,275 67,275 Total 11,440 182,793 0 194,233 Total Inflated @ 4% Compounded Annually 12,374 222,396 0 234,769 1Total includes Soft Costs (30%): Contingency, Administration and A/E Fees. Work Item Description Qty Unit Unit Cost Total 1Total w/ Soft Costs Scope 1 Scope 2 Scope 3 Totals 3. BUILDING INTERIORS EDDY ELEMENTARY A-14 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Work Item Description Qty Unit Unit Cost Total 1Total w/ Soft Costs Scope 1 Scope 2 Scope 3 Totals 4. MECHANICAL EDDY ELEMENTARY 4.1 Repair drinking fountain in Large Group Instruction which appears to be broken.1 EA 1,000.00 1,000 1,300 1,300 1,300 4.2 Replace 2 broken drinking fountains in Gymnasium.2 EA 1,000.00 2,000 2,600 2,600 2,600 4.3 Repair or replace bagged drinking fountains in corridor.1 EA 1,000.00 1,000 1,300 1,300 1,300 4.4 There is an ongoing plumbing issue with defective copper piping. This is mostly contained to the east end of building. Pinhole pipe leaks and bad solder joints appear to be the most common reason for continued need for domestic water piping repairs. Some repairs have already been made. 35,000 SF 6.00 210,000 273,000 273,000 273,000 4.5 Repair or replace miscellaneous damaged classroom sink faucets and handles.1 LS 10,000.00 10,000 13,000 13,000 13,000 Total 273,000 18,200 0 291,200 Total Inflated @ 4% Compounded Annually 295,277 22,143 0 317,420 1Total includes Soft Costs (30%): Contingency, Administration and A/E Fees. A-15 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Work Item Description Qty Unit Unit Cost Total 1Total w/ Soft Costs Scope 1 Scope 2 Scope 3 Totals 5. ELECTRICAL EDDY ELEMENTARY 5.1 Remove and replace exterior wall mounted light fixture.1 LS 300.00 300 390 390 390 Total 0 390 0 390 Total Inflated @ 4% Compounded Annually 0 474 0 474 1Total includes Soft Costs (30%): Contingency, Administration and A/E Fees. A-16 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects EDDY ELEMENTARY SCHOOL 1. Awnings throughout need to be scraped, primed, and repainted. 2. Significant staining on shingles around the perimeter of the school. Should be power-washed clean. 3. Significant evidence caulking failure on concrete walkways. 4. Storm drain system needs upgrade. Reports of drain failures during storms. 5. Evidence of shingles buckling and falling out on the east and south sides. 6. Spalling and cracking of concrete walkways throughout perimeter of school building. A-17 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects 7. Cafeteria beams appear to be corroded.8. Some vinyl floor tiles are damaged or missing.9. Other vinyl floor tiles have linear cracks that suggest damage to slab. 10. 2’x4’ acoustic ceiling tiles show signs of water damage. 11. Drinking fountains in Gym appear to be broken and do not meet ADA code. 12. Toilet room ceramic tile floors are functional yet are old and have stained grout. A-18 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Category Scope 1 Scope 2 Scope 3 Total Building Summary Stony Brook Elementary 1. SITE 11,180 69,875 6,240 87,295 2. BUILDING ENVELOPE 33,020 2,574 0 35,594 3. BUILDING INTERIORS 142,448 618,930 432,315 1,193,693 4. MECHANICAL 37,440 286,000 31,200 354,640 5. ELECTRICAL 0 261,365 0 261,365 1Total:224,088 1,238,744 469,755 1,932,587 1Total Inflated @ 4% Compounded Annually 242,374 1,507,121 571,529 2,321,024 1Totals include Soft Costs (30%): Contingency, Administration and A/E Fees. A-19 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Work Item Description Qty Unit Unit Cost Total 1Total w/ Soft Costs Scope 1 Scope 2 Scope 3 Totals 1. SITE STONY BROOK ELEMENTARY 1.1 Repair bituminous cracks and frost heaves throughout parking areas.200 LF 8.00 1,600 2,080 2,080 2,080 1.2 Remove vegetation and cut back over-growth of shrubs.1 LS 5,000.00 5,000 6,500 6,500 6,500 1.3 Repoint concrete stair to lower level at Southeast side.50 SF 75.00 3,750 4,875 4,875 4,875 1.4 Relandscape 1,000 SF barren play-area on Southeast corner to improve aesthetics and usability. 1 LS 10,000.00 10,000 13,000 13,000 13,000 1.5 Make the step transition at main door on West side ADA compliant.1 LS 2,400.00 2,400 3,120 3,120 3,120 1.6 Repair spalling on concrete path.100 SF 250.00 25,000 32,500 32,500 32,500 1.7 Make the walkway entrances at low East side ADA compliant by installing railings and a transition ramp. 1 LS 2,400.00 2,400 3,120 3,120 3,120 1.8 Repair spalled concrete flowerbed curbing.60 SF 250.00 15,000 19,500 19,500 19,500 1.9 Grind down concrete sidewalks at areas where there are trip hazards as defined by a change in level of greater than 1/4". 50 LF 40.00 2,000 2,600 2,600 2,600 Total 11,180 69,875 6,240 87,295 Total Inflated @ 4% Compounded Annually 12,092 85,014 7,592 104,698 1Total includes Soft Costs (30%): Contingency, Administration and A/E Fees. A-20 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Work Item Description Qty Unit Unit Cost Total 1Total w/ Soft Costs Scope 1 Scope 2 Scope 3 Totals 2. BUILDING ENVELOPE STONY BROOK ELEMENTARY 2.1 Replace exterior wood trim in isolated areas.100 LF 15.00 1,500 1,950 1,950 1,950 3,900 2.2 Scrape and paint exterior trim.2,500 SF 8.00 20,000 26,000 26,000 26,000 2.3 Fix gutter leaks in isolated areas throughout.1 LS 1,500.00 1,500 1,950 1,950 1,950 2.4 Replace sealant at downleader to drain intersections.40 LF 10.00 400 520 520 520 2.5 Install barrier to close 10" gap at retaining wall at Northwest entrance.1 LS 1,000.00 1,000 1,300 1,300 1,300 2.6 Scrape, clean and reapply deteriorated window sealant at windows on North face.120 LF 7.00 840 1,092 1,092 1,092 2.7 Scrape and paint metal mullion at exterior door on North side.20 SF 8.00 160 208 208 208 2.8 Clean and paint wood bench at Northeast doorway.10 SF 8.00 80 104 104 104 2.9 Prep and paint exterior cooler unit.100 SF 4.00 400 520 520 520 Total 33,020 2,574 0 35,594 Total Inflated @ 4% Compounded Annually 35,714 3,132 0 38,846 1Total includes Soft Costs (30%): Contingency, Administration and A/E Fees. A-21 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Work Item Description Qty Unit Unit Cost Total 1Total w/ Soft Costs Scope 1 Scope 2 Scope 3 Totals 3. BUILDING INTERIORS STONY BROOK ELEMENTARY 3.1 Replace round door knobs with levers at miscellaneous locations throughout the school.17 EA 150.00 2,550 3,315 3,315 3,315 3.2 Replace damaged or missing vinyl floor tiles in miscellaneous areas throughout the school.2,000 SF 9.00 18,000 23,400 23,400 23,400 3.3 Investigate floor substrate in Room 162 as many of the vinyl floor tiles are cracked and have gaps between them. 1 LS 2,400.00 2,400 3,120 3,120 3,120 3.4 Replace epoxy floors in Kitchen.1,000 SF 25.00 25,000 32,500 32,500 32,500 3.5 Replace damaged epoxy floors in bathrooms and near stairs and entries.1,700 SF 25.00 42,500 55,250 55,250 55,250 3.6 Replace worn and damaged carpet in miscellaneous areas throughout the school.12,000 SF 5.00 60,000 78,000 78,000 78,000 3.7 Remove carpet and VAT in selected areas and replace with new VCT or carpet.16,000 SF 12.00 192,000 249,600 249,600 249,600 3.8 Rubber floors are clean and have been well maintained. Yet, anticipate requiring replacement in 10 years. 2,000 SF 18.00 36,000 46,800 46,800 46,800 3.9 Provide a new washable wall surface at Boys' Toilets.1,800 SF 18.00 32,400 42,120 42,120 42,120 3.10 Repair water damage to gypsum wall board in Storage Room 231.10 SF 30.00 300 390 390 390 3.11 Replace base cabinetry at all classroom sinks.33 EA 2,000.00 66,000 85,800 85,800 85,800 3.12 Renovate metal shelving associated with unit ventilators in classrooms by removing any remaining doors, replacing bent grates, and prepping and painting entire surfaces. 720 LF 15.00 10,800 14,040 14,040 14,040 A-22 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 3.13 Provide 42" minimum height guardrail at existing rails.250 LF 250.00 62,500 81,250 81,250 81,250 3.14 Modify handrail near back stage stair to meet safety code of minimum height of 42" and to eliminate openings that exceed 3.9". 15 LF 285.00 4,275 5,558 5,558 5,558 3.15 Modify handrails at back stair between Classrooms 218 and 213 to eliminate openings that exceed 3.9". 24 LF 100.00 2,400 3,120 3,120 3,120 3.16 Provide a higher guardrail at concrete and pipe rail at Library. Eliminate any gaps that exceed 3.9". 60 LF 285.00 17,100 22,230 22,230 22,230 3.17 Provide additional handrail at stairs down to Large Group Instruction Assembly Area.20 LF 250.00 5,000 6,500 6,500 6,500 3.18 Identify doors that have damaged hinges and replace with full length ones.60 EA 150.00 9,000 11,700 11,700 11,700 3.19 Large Group Instruction Assembly area does not meet ADA requirements as it is not accessible and does not have adequate handrails. 1 LS 150,000 150,000 195,000 195,000 195,000 3.20 Painting is ongoing yearly. (Costs are included in Capital Plan.)0 0 0 3.21 Various Toilet Rooms do not meet code due to being too small or not having proper door clearances. 1 LS 180,000 180,000 234,000 234,000 234,000 Total 142,448 618,930 432,315 1,193,693 Total Inflated @ 4% Compounded Annually 154,072 753,023 525,977 1,433,072 1Total includes Soft Costs (30%): Contingency, Administration and A/E Fees. Work Item Description Qty Unit Unit Cost Total 1Total w/ Soft Costs Scope 1 Scope 2 Scope 3 Totals 3. BUILDING INTERIORS STONY BROOK ELEMENTARY A-23 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Work Item Description Qty Unit Unit Cost Total 1Total w/ Soft Costs Scope 1 Scope 2 Scope 3 Totals 4. MECHANICAL STONY BROOK ELEMENTARY 4.1 Design and replacement of boilers and water heater are part of the Capital Plan and is scheduled for 2025. (Costs are included in the Capital Plan.) 0 0 0 4.2 Replacement of classroom unit ventilators is currently on the Capitol Plan for 2025 as this current system is original to 1979 and 1989 construction. Update pneumatic controls. (Costs are included in the Capital Plan.) 0 0 0 4.3 Replace the rooftop air conditioning unit that serves Professional Development Room 236.1 EA 120,000 120,000 156,000 156,000 156,000 4.4 Consider providing additional air conditioning as window units are in administrative offices and a few classrooms. 1 LS 100,000 100,000 130,000 130,000 130,000 4.5 Auger and camera sewer lines underneath building slab as these pipes clog and back up occasionally and require emergency attention. If camera reveals inadequate slope, replace line. Cost is only for investigation. 1 LS 12,000.00 12,000 15,600 15,600 15,600 4.6 Remove obsolete 6,000 gallon oil tank and fencing.1 LS 24,000.00 24,000 31,200 31,200 31,200 4.7 Upgrade building to gas fuel. (This work would occur when the boilers are replaced. Establishment of cost requires consultation with utility company during boiler design phase.) 0 0 0 A-24 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 4.8 Provide new ball valve shutoffs as most are frozen in the open position and in an emergency would not be able to be closed. 48 EA 350 16,800 21,840 21,840 21,840 Total 37,440 286,000 31,200 354,640 Total Inflated @ 4% Compounded Annually 40,495 347,963 37,960 426,417 1Total includes Soft Costs (30%): Contingency, Administration and A/E Fees. Work Item Description Qty Unit Unit Cost Total 1Total w/ Soft Costs Scope 1 Scope 2 Scope 3 Totals 4. MECHANICAL STONY BROOK ELEMENTARY A-25 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Work Item Description Qty Unit Unit Cost Total 1Total w/ Soft Costs Scope 1 Scope 2 Scope 3 Totals 5. ELECTRICAL STONY BROOK ELEMENTARY 5.1 Replace existing emergency generator with one capable of providing adequate emergency power (200 KW proposed). 1 EA 200,000 200,000 260,000 260,000 260,000 5.2 Replace exterior lights at entrances.3 EA 350.00 1,050 1,365 1,365 1,365 Total 0 261,365 0 261,365 Total Inflated @ 4% Compounded Annually 0 317,990 0 317,990 1Total includes Soft Costs (30%): Contingency, Administration and A/E Fees. A-26 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects STONY BROOK ELEMENTARY SCHOOL 1. Exterior trim in isolated areas shows deterioration.2. Relandscape area to promote outdoor use.3. Gutters have leaks and downspouts need to be resealed. 4. Entrances throughout site need attention for ADA compliance. 5. Guardrails are lower than 42” above the floor and have gaps that are greater than 4”. 6. Bituminous paving in parking areas sow significant cracking and frost heaving. A-27 Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects 7. 2’x4’ acoustic ceiling tiles throughout the building have water damage. 8. Carpet is worn, stained, and frayed.9. Vinyl floor tiles are damaged and missing in various areas throughout the school. 10. Classroom sink cabinetry has evidence of missing door hardware and worn and stained plastic laminate. 11. Guardrails are lower than 42” above the floor and have gaps that are greater than 4”. 12. Various epoxy floors throughout school are cracked, discolored, and worn out. A-28 Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects A-29 PAGE INTENTIONALLY LEFT BLANK Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects B-1 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects WETLANDS 300100 EDDY ELEMENTARY SCHOOL MAIN ST R E E T UNDERPASS ROADCLIPPER WAYBUILDING ENTRANCE APPENDIX B B-2 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects EDDY ELEMENTARY SCHOOL 1ST FLOOR ADMINISTRATIVE CIRCULATION / CORE CORE ACADEMIC DINING & FOOD SERVICES HEALTH LIBRARY / MEDIA MECHANICAL / DATA PHYSICAL EDUCATION STORAGE TEMPORARY TOILET ROOM 0'40'80'160' 1" = 80'-0" 1ST FLOOR 0'40'80'160' 1" = 80'-0" B-3 PAGE INTENTIONALLY LEFT BLANK EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 300100 EDUCATIONAL ADEQUACY SUMMARY EDDY ELEMENTARY The Educational Space Adequacy Assessment determines the ability of the existing facilities to support the desired educational programs. Information within this report is used to determine the actions required to align the existing facilities with the vision and goals of the district. Adequacy Score 1. SITE Good 2. GENERAL BUILDING Good 3. LOBBIES, CORRIDORS AND COMMON SPACES Good Ratings 4. ADMINISTRATION / STUDENT SERVICES Good Good: The space provides for and supports a majority of the educational program offered. It may have minor suitability/functionality issues, but generally meets the needs of the educational program. 5. EDUCATION AREAS 5.1 KINDERGARTEN Good 5.2 GRADES 1-5 Good Fair: The space has some problems meeting the needs of the educational program and needs renovation. 5.3 SPECIAL EDUCATION Good 5.4 SPEECH THERAPY Good Poor: The space has numerous problems meeting the needs of the educational program. 5.5 COMPUTER LAB Good 5.6 MUSIC AREA - CHOIR, BAND Good 5.7 ART Good 5.8 PHYSICAL EDUCATION Good 6. STUDENT DINING / MULTI-PURPOSE ROOM Good 7. MEDIA CENTER Good 8. TEACHER AREAS Good B-4 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects School: Eddy Elementary School 2021-22 Enrollment: 215 Students Date: October 2021 Score Comments 1. SITE EDDY ELEMENTARY General a. Enough usable acreage to meet educational needs Good Eddy School is well situated on the site. b. Large enough for future expansion Good Good potential, but limited by wetlands. c. Play fields, appropriate to age group Good Good mix of grass areas, hard scaped and play structures. Safety a. Separation of car, school bus and service traffic Good The configuration provides good separation. b. Separation of vehicular and pedestrian traffic Good A loop at the front of the school provides good separation. c. Play fields are separate from streets and parking areas Good Fields are well located. d. Direct access to play fields without crossing vehicular traffic Good Playgrounds can be accessed without crossing traffic. ADEQUACY SCORE FOR THIS CATEGORY:Good B-5 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 300100 School: Eddy Elementary School 2021-22 Enrollment: 215 Students Date: October 2021 Score Comments 2. GENERAL BUILDING CONSIDERATIONS EDDY ELEMENTARY a. Opportunity for student display Good There multiple options for display. b. Student Storage Good Storage for student and teacher material is adequate. c. Teacher Storage Good Storage for teacher material is adequate. d. Room darkening capabilities Good Storage for student's personal material and belongings is adequate. e. Electrical Service Good The current electrical systems meet programmatic needs. f. Technology Good The district provides a robust Wi-Fi network. ADEQUACY SCORE FOR THIS CATEGORY:Good B-6 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects School: Eddy Elementary School 2021-22 Enrollment: 215 Students Date: October 2021 Score Comments 3. LOBBIES, CORRIDORS, AND COMMON SPACES EDDY ELEMENTARY a. Entrances and exits permit efficient and safe traffic flow Good The administration and receptions areas are located near the main entrance, have sight lines of the school entrance, and are near instructional areas. b. Commons areas for student socialization Good Commons areas are appropriate for an elementary school. c. Size of lobbies/commons spaces supports numbers gathering Good The lobby provides a clear entry to the school. Size is appropriate. d. Custodial and Maintenance spaces appropriately sized Good Custodial closets are located in close proximity to all areas of the school. A loading area is located near the kitchen and adjacent to the custodial office. ADEQUACY SCORE FOR THIS CATEGORY:Good B-7 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 300100 School: Eddy Elementary School 2021-22 Enrollment: 215 Students Date: October 2021 Score Comments 4. ADMINISTRATION / STUDENT SERVICES EDDY ELEMENTARY a. Adjacent to main entry Good Administrative offices are oriented adjacent to the main entry vestibule with direct line of sight to the main building entrance and parking area. b. Accessible from all areas of building Good Administrative offices are in a central location. c. Reception area sized to accommodate users Good Suitable reception space is available for students, teachers and visitors. d. Functional adjacencies among offices Good Space and adjacencies support communication and interaction, security, and public access needs. e. Office sizes support activities Good Administrative personnel are provided sufficient work space and privacy. f. Health room/clinic appropriate for age level Good Nurse's office is near administrative offices and is equipped to meet requirements. g. Workroom/ copy area accommodates users Good Adequate space is provided or preparation and duplication of teaching materials. h. Mailboxes Good There is sufficient space for mail sorting and distribution. i. Appropriate furnishings to support activities Good Furniture and equipment is appropriate. j. Counselor's Area Good Counselor's office insures privacy and sufficient storage. ADEQUACY SCORE FOR THIS CATEGORY:Good B-8 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects School: Eddy Elementary School 2021-22 Enrollment: 215 Students Date: October 2021 Score Comments 5. EDUCATION AREAS EDDY ELEMENTARY 5.1 Kindergarten a. Location within building Good Kindergarten classroom types are adjacent to each other and located on a dedicated wing. b. Size of space Good Classrooms are 1,135 sf, meeting current MSBA Standards. c. Meets current educational program delivery system Good Classrooms are appropriately equipped and meet current space standards. d. Space permits change in educational program Good Classrooms could be used for a variety of elementary programs. ADEQUACY SCORE FOR KINDERGARTEN:Good 5.2 Grades 1-5 a. Location within building Good Classrooms are arranged in a cluster of three. b. Size of space Good Classroom average 860 sf, meeting current MSBA Standards. c. Meets current educational program delivery system Good Classrooms are properly equipped and are appropriate in size. d. Space permits change in educational program Good Classrooms could be used for a variety of elementary programs. ADEQUACY SCORE FOR GRADES 1-5:Good B-9 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 300100 5.3 Special Education a. Location within building Good Space adjacent to classrooms is provided for small groups and specialized instruction. b. Size of space Good Support areas provides sufficient space and equipment for the elementary program. c. Meets current educational program delivery system Good Support spaces provided flexibility for multiple service delivery models. d. Space permits change in educational program Good Overall configuration and size permit change. ADEQUACY SCORE FOR SPECIAL EDUCATION:Good 5.4 Speech Therapy a. Location within building Good The speech and language space is in a suitable, central location. b. Size of space Good Meets space standard. c. Meets current educational program delivery system Good Space is adequate. d. Space permits change in educational program Good Overall configuration and size permit change. ADEQUACY SCORE FOR SPEECH THERAPY:Good Score Comments 5. EDUCATION AREAS EDDY ELEMENTARY B-10 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects 5.5 Computer Lab a. Location within building Good Computer lab is adjacent to classrooms. b. Size of space Good 870 sf., adequate space. c. Meets current educational program delivery system Good The lab provides adequate space for large group instruction, small-group work, and targeted intervention. d. Space permits change in educational program Good The computer lab space is sufficient to serve as a key stepping stone as the school moves toward a blended learning model of instruction. ADEQUACY SCORE FOR COMPUTER LAB:Good 5.6 Music Area - Choir, Band a. Location within building Good Good acoustic separation from classrooms, adjacent to cafetorium stage/performance area. b. Size of space Good 860 sf, adequate for program, slightly smaller than current standard. c. Meets current educational program delivery system Good The space is suitable for singing, playing instruments, and dance. d. Space permits change in educational program Fair At 860 sf, the music classroom is smaller than the current standard of 1,200 sf, limiting opportunities for movement and dance. ADEQUACY SCORE FOR MUSIC AREA:Good Score Comments 5. EDUCATION AREAS EDDY ELEMENTARY B-11 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 300100 5.7 Art a. Location Good The art studio is adjacent to classrooms and is located across the hallway from the computer lab, providing opportunities for digital art. b. Size of space Good Meets current standards. c. Meets current educational program delivery system Good The art studio provides sufficient space and equipment for elementary school program. d. Space permits change in educational program Good The configuration and location within the school can support programmatic change. e. Water access within room Good The room has multiple 3 sink areas of appropriate size. f. Kiln Good A kiln is provided to support ceramics and sculpture with the art program. g. Ability to provide natural lighting Good Abundant natural light is provided. h. Additional Comments ADEQUACY SCORE FOR ART:Good Score Comments 5. EDUCATION AREAS EDDY ELEMENTARY B-12 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects 5.8 Physical Education a. Location within building Good Good separation from classrooms and connected to outdoors with a vestibule. b. Size of space Good 6,250 sf with adequate storage, meets current space standards. c. Meets current educational program delivery system Good Space is ample for current and future program use. d. Space permits change in educational program Good Space is connected to the adjacent cafetorium with a movable partition wall system. ADEQUACY SCORE FOR PHYSICAL EDUCATION:Good Score Comments 5. EDUCATION AREAS EDDY ELEMENTARY B-13 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 300100 School: Eddy Elementary School 2021-22 Enrollment: 215 Students Date: October 2021 Score Comments 6. STUDENT DINING / MULTI-PURPOSE ROOM EDDY ELEMENTARY General a. Location within building Good The cafeteria/cafetorium is in a central location within the building. b. Capacity of facility Good Cafeteria/cafetorium is attractive with sufficient space for seating/dining. c. Flexibility Good The cafetorium provides the school with good flexibility, serving as a dining area as well as a large gathering area for performances, presentations and assemblies. d. Appropriate furnishings to support activities Good The cafetorium is appropriately furnished for elementary dining, presentations, performances, and student assemblies. e. Accessible for Community use Good A partitioned wall between the gymnasium and cafeteria opens for large gatherings including the Annual Town Meeting. Food Preparation / Serving a. Kitchen & support spaces adequate for food prep Good Kitchen and support spaces provide sufficient space for storage and food preparation. b. Logical traffic patterns Good The serving area is attractive and well-lit. The layout provides space to display of food offerings with convenient access. c. Serving area convenient to cafeteria entry & kitchen Good The serving area is well situated between the kitchen/food preparation area and the dining room. d. Delivery location convenient for deliveries Good A receiving area is located in close proximity of the kitchen and food storage areas. ADEQUACY SCORE FOR THIS CATEGORY:Good B-14 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects School: Eddy Elementary School 2021-22 Enrollment: 215 Students Date: October 2021 Score Comments 7. MEDIA CENTER EDDY ELEMENTARY a. Location Good The media center is centrally located to the classrooms. b. Size of Space Good At 1,735 sf the media center provides ample space for the school, but is smaller than the current standard of 2,020 sf. However, the school has an 870 sf computer lab in close proximity. c. Meets current educational program delivery system Good Library/Resource/Media Center provides appropriate and attractive space. d. Space permits change in educational program Good The combined spaces of the computer lab and media center can be adapted for future use of dgital and bound media. e. Accessible for community use Good The media center is in close proximity to the main entry and school office. ADEQUACY SCORE FOR THIS CATEGORY:Good B-15 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 300100 School: Eddy Elementary School 2021-22 Enrollment: 215 Students Date: October 2021 Score Comments 8. TEACHER AREAS EDDY ELEMENTARY Work Areas a. Location Good Work areas are conveniently located. b. Appropriate equipment for area Good Teachers' work areas reflect teachers as professionals. c. Appropriate furnishings to support activities Good Furnishing provide comfort for dining, relaxation, conversation and work. d. Room sizes support activities and number of persons utilizing Good Separate spaces are provided for dining (414 sf) and work tasks (175 sf). Lounge a. Location Good The teacher lounge is adjacent to the cafeteria. b. Appropriate equipment for area Good The teacher lounge is appropriately equipped. c. Appropriate furnishings to support activities Good The space is appropriately furnished. d. Room sizes support activities and number of persons utilizing Good The space is efficient, but slightly under current size standard. ADEQUACY SCORE FOR THIS CATEGORY:Good B-16 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects EDDY ELEMENTARY SCHOOL – EXTERIOR 1. The traffic pattern to the front of the building provides separation of school buses from private vehicles. 2. The playground, including swings and climbing equipment, is equipped with safe surfaces. 3. Play structures provide a range of developmental challenges for children. 4. The school building is nicely situated on the 28.65-acre site. 5. Sidewalks and walkways provide good separation from vehicles for safe passage of pedestrians. 6. Adequate parking is provided. B-17 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 300100 EDDY ELEMENTARY SCHOOL – EXTERIOR 1. The traffic pattern to the front of the building provides separation of school buses from private vehicles. 2. The playground, including swings and climbing equipment, is equipped with safe surfaces. 3. Play structures provide a range of developmental challenges for children. 4. The school building is nicely situated on the 28.65-acre site. 5. Sidewalks and walkways provide good separation from vehicles for safe passage of pedestrians. 6. Adequate parking is provided. EDDY ELEMENTARY SCHOOL – EXTERIOR 1. The traffic pattern to the front of the building provides separation of school buses from private vehicles. 2. The playground, including swings and climbing equipment, is equipped with safe surfaces. 3. Play structures provide a range of developmental challenges for children. 4. The school building is nicely situated on the 28.65-acre site. 5. Sidewalks and walkways provide good separation from vehicles for safe passage of pedestrians. 6. Adequate parking is provided for normal school operations. EDDY ELEMENTARY SCHOOL – INTERIOR 7. Eddy School opened in 1996. The 57,915 sf. school has surplus space for the current 209 student enrollment. 8. The administration suite is well-designed and functional. 9. Student support spaces are integrated throughout the school and are appropriate in size. 10. General classrooms have good natural daylight and approach current MSBA standards, averaging 860 sf. 11. The library/media center meets current program needs and can be adapted for future use. 12. The art room is equipped with double sinks, a kiln and ample storage. B-18 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects B-19 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 300100YANKEE DRIVE ROADBUILDING ENTRANCE U N D E R P A S S CAPE COD RAIL TRAIL WETLANDSSTONY BROOK ELEMENTARY SCHOOL B-20 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects ADMINISTRATIVE CIRCULATION / CORE CORE ACADEMIC DINING & FOOD SERVICES HEALTH LIBRARY / MEDIA MECHANICAL / DATA PHYSICAL EDUCATION STORAGE TEMPORARY TOILET ROOM 0'40'80'160' 1" = 80'-0" 1ST FLOOR STONY BROOK ELEMENTARY SCHOOL2ND FLOOR 0'40'80'160' 1" = 80'-0" B-21 PAGE INTENTIONALLY LEFT BLANK EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 300100 School: Stony Brook Elementary School SUMMARY STONY BROOK ELEMENTARY The Educational Space Adequacy Assessment determines the ability of the existing facilities to support the desired educational programs. Information within this report is used to determine the actions required to align the existing facilities with the vision and goals of the district. Adequacy Score 1. SITE Good 2. GENERAL BUILDING Good 3. LOBBIES, CORRIDORS AND COMMON SPACES Good Ratings 4. ADMINISTRATION / STUDENT SERVICES Good Good: The space provides for and supports a majority of the educational program offered. It may have minor suitability/functionality issues, but generally meets the needs of the educational program. 5. EDUCATION AREAS 5.1 KINDERGARTEN Good 5.2 GRADES 1-5 Good Fair: The space has some problems meeting the needs of the educational program and needs renovation. 5.3 SPECIAL EDUCATION Good 5.4 SPEECH THERAPY Good Poor: The space has numerous problems meeting the needs of the educational program. 5.5 COMPUTER LAB Good 5.6 MUSIC AREA - CHOIR, BAND Good 5.7 ART Good 5.8 PHYSICAL EDUCATION Good 6. STUDENT DINING / MULTI-PURPOSE ROOM Good 7. MEDIA CENTER Good 8. TEACHER AREAS Good B-22 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects School: Stony Brook Elementary School 2021-22 Enrollment: 231 Students Date: October 2021 Score Comments 1. SITE STONY BROOK ELEMENTARY General a. Enough usable acreage to meet educational needs Good b. Large enough for future expansion Good Although slope presents challenges, the site has potential for expansion. c. Play fields, appropriate to age group Good Open space, grassy areas, play structures and hard scape spaces are available for recess and physical education classes. Safety a. Separation of car, school bus and service traffic Good The configuration provides good separation. b. Separation of vehicular and pedestrian traffic Good A loop at the front of the school provides good separation. c. Play fields are separate from streets and parking areas Good Fields are well located. d. Direct access to play fields without crossing vehicular traffic Good Playgrounds can be accessed without crossing traffic. ADEQUACY SCORE FOR THIS CATEGORY:Good B-23 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects School: Stony Brook Elementary School 2021-22 Enrollment: 231 Students Date: October 2021 Score Comments 2. GENERAL BUILDING CONSIDERATIONS STONY BROOK ELEMENTARY a. Opportunity for student display Good There are multiple options for display. b. Student Storage Good Storage for student materials is adequate and provides a "home base" for each student. c. Teacher Storage Good Storage for teacher material is adequate. d. Room darkening capabilities Good Daylighting and light control is visually comfortable. e. Electrical Service Good The current electrical systems meet programmatic needs. f. Technology Good The district provides a robust Wi-Fi network. ADEQUACY SCORE FOR THIS CATEGORY:Good B-24 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects School: Stony Brook Elementary School 2021-22 Enrollment: 231 Students Date: October 2021 Score Comments 3. LOBBIES, CORRIDORS, AND COMMON SPACES STONY BROOK ELEMENTARY a. Entrances and exits permit efficient and safe traffic flow Good The physical organization of the school provides easy navigation. b. Commons areas for student socialization Good The building is attractive and enhances the learning process. c. Size of lobbies/commons spaces supports numbers gathering Good The lobby and common spaces are appropriately sized for an elementary school. d. Custodial and Maintenance spaces appropriately sized Good Custodial and maintenance spaces are properly situated and appropriately sized. ADEQUACY SCORE FOR THIS CATEGORY:Good B-25 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects School: Stony Brook Elementary School 2021-22 Enrollment: 231 Students Date: October 2021 Score Comments 4. ADMINISTRATION / STUDENT SERVICES STONY BROOK ELEMENTARY a. Adjacent to main entry Good Administrative offices are oriented adjacent to the main entry vestibule with direct line of sight to the main building entrance and parking area. b. Accessible from all areas of building Good Administrative offices are in a central location. c. Reception area sized to accommodate users Good Suitable reception space is available for students, teachers and visitors. d. Functional adjacencies among offices Good Space and adjacencies support communication and interaction, security, and public access needs. e. Office sizes support activities Good Administrative personnel are provided sufficient work space and privacy. f. Health room/clinic appropriate for age level Good Nurse's office is near administrative offices and is equipped to meet requirements. g. Workroom/ copy area accommodates users Good Adequate space is provided or preparation and duplication of teaching materials. h. Mailboxes Good There is sufficient space for mail sorting and distribution. i. Appropriate furnishings to support activities Good Furniture and equipment is appropriate. j. Counselor's Area Good Counselor's office insures privacy and sufficient storage. ADEQUACY SCORE FOR THIS CATEGORY:Good B-26 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects School: Stony Brook Elementary School 2021-22 Enrollment: 231 Students Date: October 2021 Score Comments 5. EDUCATION AREAS STONY BROOK ELEMENTARY 5.1 Kindergarten a. Location within building Good A "neighborhood" cluster of 5 kindergarten rooms is well situated in close proximity to the main entrance and school office. b. Size of space Good Kindergarten classrooms meet current size standards. c. Meets current educational program delivery system Good Classrooms are responsive to current teaching and learning practices. d. Space permits change in educational program Good Kindergarten classrooms provide flexibility to accommodate future changes in learning environments and educational delivery methods. ADEQUACY SCORE FOR KINDERGARTEN:Good 5.2 Grades 1-5 a. Location within building Good Core academic classrooms are arranged in clusters and are located adjacent to breakout spaces while separated from high traffic areas. b. Size of space Fair Although the classrooms are somewhat smaller than the current MSBA minimum of 900 sf, adjacent small group rooms and storage areas provide program flexibility.c. Meets current educational program delivery system Good d. Space permits change in educational program Good Classroom clusters, small group rooms support multiple instructional models. ADEQUACY SCORE FOR GRADES 1-5:Good B-27 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 5.3 Special Education a. Location within building Good Support spaces are integrated with core classrooms. b. Size of space Good Spaces are provided for small group support. Full-size classrooms are utilized based on programmatic needs. c. Meets current educational program delivery system Good Ample space is provided to support students with special needs. d. Space permits change in educational program Good Special needs programmatic needs must be considered when calculating the enrollment capacity of the school building. ADEQUACY SCORE FOR SPECIAL EDUCATION:Good 5.4 Speech Therapy a. Location within building Good The space is adjacent to the kindergarten classrooms. b. Size of space Good Space provided is larger than necessary. c. Meets current educational program delivery system Good Smaller space, coupled with in-classroom service delivery would meet programmatic needs. d. Space permits change in educational program Good Space provide is larger than necessary. ADEQUACY SCORE FOR SPEECH THERAPY:Good Score Comments 5. EDUCATION AREAS STONY BROOK ELEMENTARY B-28 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects 5.5 Computer Lab a. Location within building Good The computer lab is located within the spacious media center. b. Size of space Good Space provides for a gathering area as well as comfortable workstations. c. Meets current educational program delivery system Good Sufficient workstations are provide for a complete classroom of students. d. Space permits change in educational program Good The space will provide flexibility to accommodate future changes and integration of digital technologies. ADEQUACY SCORE FOR COMPUTER LAB:Good 5.6 Music Area a. Location within building Good Both locations provide good noise separation from classrooms. b. Size of space Fair The music classroom (Rm 213) is smaller than current space standard. c. Meets current educational program delivery system Good A dedicated music room plus a music classroom located on the stage provide adequate space. d. Space permits change in educational program Good A large stage in the cafetorium is designed to support music instruction and performance. ADEQUACY SCORE FOR MUSIC AREA:Good Score Comments 5. EDUCATION AREAS STONY BROOK ELEMENTARY B-29 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 5.7 Art a. Location Good The room is appropriately located for the program. b. Size of space Good The room meets current space standards. c. Meets current educational program delivery system Good The room has adequate storage space and permanent casework. d. Space permits change in educational program Good The room size and spatial configuration can support change in the educational program. e. Water access within room Good The room provides appropriate sinks for hand washing and cleanup. f. Kiln Good Kiln with appropriate ventilation and electrical connection is provided. g. Ability to provide natural lighting Good The room provides an inviting and stimulating environment for learning. ADEQUACY SCORE FOR ART:Good Score Comments 5. EDUCATION AREAS STONY BROOK ELEMENTARY B-30 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects 5.8 Physical Education a. Location within building Good The area connects to both interior and exterior school circulation. b. Size of space Good The gymnasium meets current space standards. c. Meets current educational program delivery system Good The gymnasium provides the required space and features to support a skills- based elementary physical education program. d. Space permits change in educational program Good The overall space and configuration can support change in the physical education program. ADEQUACY SCORE FOR PHYSICAL EDUCATION:Good Score Comments 5. EDUCATION AREAS STONY BROOK ELEMENTARY B-31 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects School: Stony Brook Elementary School 2021-22 Enrollment: 231 Students Date: October 2021 Score Comments 6. STUDENT DINING / MULTI-PURPOSE ROOM STONY BROOK ELEMENTARY General a. Location within building Good Student dining/multi-purpose room is removed from classrooms and is adjacent to gymnasium, main entrance, and school office. b. Capacity of facility Good Space is sufficient for lunchtime activities as well as assemblies and community events. c. Flexibility Good Space is suitable for lunchtime activities as well as assemblies, community events and performances. d. Appropriate furnishings to support activities Good Furnishings support a flexible multi-use space that can be used throughout the day. e. Accessible for Community use Good Entry to the cafetorium is located in close proximity to the main entrance and school office. Food Preparation / Serving a. Kitchen & support spaces adequate for food prep Good Adequate space is provided to food preparation and methods of operation. b. Logical traffic patterns Good The layout, including storage areas, food preparation, and serving area, provide a straight-line flow of the food, with minimum back-tracking. c. Serving area convenient to cafeteria entry & kitchen Good Layout, including entry and exit points for the serving line, support the serving flow of an elementary school lunch program. d. Delivery location convenient for deliveries Good The receiving area and food storage areas are adjacent to the kitchen. ADEQUACY SCORE FOR THIS CATEGORY:Good B-32 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects School: Stony Brook Elementary School 2021-22 Enrollment: 231 Students Date: October 2021 Score Comments 7. MEDIA CENTER STONY BROOK ELEMENTARY a. Location Good The media center is a "learning commons", bridging classrooms to the social and technology heart of the school. b. Size of Space Good The size of the space will be ample to support the changing role of the school media center/library. c. Meets current educational program delivery system Good The media center is incrementally expanding digital offerings and production. d. Space permits change in educational program Good The location and size of space provide flexibility to accommodate future changes in educational delivery methods. e. Accessible for community use Good Space is suitable for community involvement during the school day and after school hours. ADEQUACY SCORE FOR THIS CATEGORY:Good B-33 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects School: Stony Brook Elementary School 2021-22 Enrollment: 231 Students Date: October 2021 Score Comments 8. TEACHER AREAS STONY BROOK ELEMENTARY Work Areas a. Location Good Work areas are conviently located. b. Appropriate equipment for area Good Teachers' work areas reflect teachers as professionals. c. Appropriate furnishings to support activities Good Furnishings provide comfort for dining, relaxation, conversation and work. d. Room sizes support activities and number of persons utilizing Good Separate spaces are provided for dining and work tasks. Lounge a. Location Good The teacher lounge is adjacent to the cafeteria. b. Appropriate equipment for area Good The teacher lounge is appropriately equipped. c. Appropriate furnishings to support activities Good The space is appropriately furnished. d. Room sizes support activities and number of persons utilizing Good The space is efficient, but slightly under current size standard. ADEQUACY SCORE FOR THIS CATEGORY:Good B-34 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects STONY BROOK ELEMENTARY SCHOOL – EXTERIOR 1. Stony Brook School open in 1989. It reached a peak enrollment of 772 students in 1995. 2. The site provides ample parking.3. Pedestrian walkways provide good separation from vehicles to navigate the school grounds. 4. Equipment is residential in nature. Standard should be school-grade/commercial. 5. Adjacent Brewster Whitecaps baseball field abuts the school grounds. 6. A garage provides good storage for maintenance equipment. B-35 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects STONY BROOK ELEMENTARY SCHOOL – INTERIOR 7. The library/media center is the hub of the school. Space is ample for future programming for the changing role of the school library. 8. The large assembly area serves provides space for assemblies and performances. The space is also appropriate for music instruction. 9. Student support spaces are integrated throughout the school and are appropriate in size. 10. General classrooms deliver good natural light and provide adequate storage, although overall size is somewhat smaller than the current MSBA standard. 11. The art room is well equipped with multiple sinks, a kiln, and generous storage. It provides abundant space for programming options. 12. The gymnasium is well equipped and provides good storage to support the elementary physical education program. B-36 EDUCATIONAL SPACE ADEQUACY ASSESSMENT Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects ENROLLMENT PROJECTIONS Process In the process of evaluating the Brewster Elementary Schools, Habeeb & Associates Architects (H&A) reviewed the historical enrollment data reported to the Massachusetts Department of Elementary and Secondary Education, United States Census Data, Long-Term Regional Population Projections published by the UMass Donahue Institute, and data provided by the Cape Cod Commission and the Pioneer Institute. It is important to note that when working with small geographies and small age cohorts it is possible to produce irregular or unusual looking results. Recognizing that Brewster is a relatively small geography, data results have been compared across larger geographies or age groups when appropriate. When necessary, H&A aggregated Brewster’s data across larger geographies including the Cape Cod region and the Commonwealth of Massachusetts. The 2021-2022 enrollment data was provided by school administration. H&A also reviewed the trends and rate of residential development with Brewster’s Planning Office as a safeguard to confirm published demographic information and to identify the potential risk of a population increase that may affect school enrollments over the course of the next 10 years. Town Clerk and Building Department data revealed the following future development projects: 1. Serenity Brewster: 132 units of 55+ rental housing, with 27 deed restricted units. Route 124. 2. Brewster Woods: 30 units of rental housing, all deed restricted at 30-60% of the Area Median Income (AMI), 8 one-bedroom units, 19 two-bedroom units, and 3 three-bedroom units. Brewster Road. 3. Habitat for Humanity: 2 deed restricted homes on Red Top Road. 4. Millstone Road: up to 90 bedrooms of affordable rental housing up to 80% of the AMI. In development on town-owned land. C-1 APPENDIX CENROLLMENT PROJECTIONS ANALYSIS Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects POPULATION TRENDS For many years Brewster experienced steady, incremental growth. The chart below shows that the trend changed dramatically from 1970 to 2000. During this period, the year-round population more than quadrupled, swelling from 1,790 residents to 10,094. The population peaked in 2000 and the town has experienced a modest declined since then. The figure below produced by Minnesota Population Center, UMass Donahue Institute, illustrates Brewster’s 1970-2035 population trends. The UMass Donahue Institute forecasts that Brewster will continue to experience a slow decline in population, falling approximately 20% to an estimated 7,888 people by 2035. Examining the projection within 5-year intervals, UMass Donahue Institute reveals in “UMDI-DOT Vintage 2018” a similar population decline of almost two thousand residents will occur in Brewster within in a twenty-year span from 2020-2040. Source: Town of Brewster Chapter 40B Housing Production Plan, January 2017. 1,790 5,226 8,440 10,095 9,820 9,663 9,073 8,610 8,311 7,888 1970 1980 1990 2000 2010 2015 2020 2025 2030 2035 0 2,000 4,000 6,000 8,000 10,000 12,000 Brewster Historical and Projected Population, 1970-2035 C-2 ENROLLMENT PROJECTIONS ANALYSIS Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects H&A believes that Brewster will experience a more modest decline in population. In our examination year-to-year actual data from 2010-2021, we found that the annual growth rate has changed by less than ½ of one percentage point on most years. The Cape Cod Commission also predicts that Brewster’s change in total population will be nominal in the upcoming years. More recent data sources, including the United States Census Bureau 2020, report that Brewster’s population has grown to 10,318* residents. Census 2010 Census 2015 Census 2020 Projection 2025 Projection 2030 Projection 2035 Projection 2040 9,820 9,861 9,786 9,586 9,266 8,618 7,863 Source: https://donahue.umass.edu/business-groups/economic-public-policy-research/massachusetts-population-estimates-program/population-projections * Note: Preliminary US Census 2020 Data: The Census Bureau will not release its standard 2020 ACS 1-year estimates because of the impacts of the COVID-19 pandemic on data collection. Experimental estimates, developed from 2020 ACS 1-year data, will be available on the ACS Experimental Data webpage no later than November 30, 2021. 9,820 9,861 9,786 9,586 9,266 8,618 7,863 Census 2010 Census 2015 Census 2020 Projection 2025 Projection 2030 Projection 2035 Projection 2040 7,500 8,000 8,500 9,000 9,500 10,000 Town of Brewster, MA Population Projection through 2040 C-3 ENROLLMENT PROJECTIONS ANALYSIS Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Cumulative Change Since 2010 The UMDI estimated cumulative percent change in population from April 1, 2010 to July 1, 2019 by Massachusetts Municipality, further illustrates the very small changes in overall Brewster population. Source: Annual Estimates of the Resident Population: April 1, 2010 to July 1, 2019. U.S. Census Bureau Population Division. May 21, 2020 C-4 ENROLLMENT PROJECTIONS ANALYSIS Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Year-to-Year Growth Year Population Growth Annual Growth Rate 2021 9,703 -36 -0.37% 2020 9,739 -36 -0.37% 2019 9,775 -36 -0.37% 2018 9,811 -38 -0.39% 2017 9,849 -2 -0.02% 2016 9,851 -37 -0.37% 2015 9,888 -52 -0.52% 2014 9,940 141 1.44% 2013 9,799 -21 -0.21% 2012 9,820 -20 -0.20% 2011 9,840 -19 -0.19% 2010 9,859 0.00% Earlier UMass Donahue Institute forecasts have predicted greater decline than Brewster has experienced. It should also be noted that the COVID-19 pandemic has brought unprecedented changes to the way people within communities live and work. On Cape Cod, anecdotal evidence shows that more people are remaining year-round. The data points that would typically provide insight into seasonal and year-round population are complicated by lifestyle changes such as working and learning remotely. To better understand potential population shifts that may have resulted from the pandemic, organizations including the Cape Cod Commission will examine a wide range of data sources in future studies. At this time, it is uncertain if the year-round and seasonal population changes will sustain and potentially impact school enrollment as we emerge from the pandemic. An examination of why people are spending more time on Cape Cod, in homes they already own or rent, or in homes purchased on Cape Cod during the pandemic, will further assist in understanding potential population shifts. 9891 9853 9836 9786 9858 9864 9879 9856 9868 9837 9739 9703 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 9,650 9,700 9,750 9,800 9,850 9,900 9,950 UMass Donahue Institute Projection Town of Brester Population 2010-21 C-5 ENROLLMENT PROJECTIONS ANALYSIS Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Source: https://www.capecodcommission.org/our-work/housing-market-analysis H&A believes that the Cape Cod Commission’s forecast of a nearly stable total population is accurate. Modest changes in the total population play a minor role in elementary enrollment shifts. 8,454 9,207 10,120 10,069 9,855 9,931 9,833 9,950 1985 1990 1995 2000 2005 2010 2015 2020 2025 2030 8,200 8,400 8,600 8,800 9,000 9,200 9,400 9,600 9,800 10,000 10,200 Cape Cod Commission Brewster Population, 1990-2025 C-6 ENROLLMENT PROJECTIONS ANALYSIS Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects POPULATION AND AGE DISTRIBUTION Data source: https://www.neighborhoodscout.com/ma/brewster/demographics Source: Census Bureau Census Counts & American Community Survey 5-Year Estimates Over the past twenty years Brewster’s total population has remained stable. Looking beyond the chart above, the 2020 United States Census data (April 1, 2020) shows a modest increase. However, during this period the town has continued to experience notable changes within age groups or residents. THE IMPACT OF CHANGING DEMOGRAPHICS To understand the future needs of Brewster we must look beyond total population numbers. It is important to first note that the projections above account only for the “resident” population of the region, as captured by the U.S. Census Bureau. During significant portions of any given year, however, Brewster is also home to a large number of “seasonal” residents not counted by the Census Bureau. Estimates produced by the Cape Cod Commission, using survey data on second homes, indicate that the seasonal population in Brewster, when averaged over a full year, is equivalent to nearly double the full-time residents counted by the U.S. Census Bureau. The extent of this seasonal population is also apparent in Census Bureau housing unit data. Of the 3,221 U.S. counties tallied in Census 2010, the three Cape and Island counties all rank in the top 100 in terms of vacant/seasonal units as a percentage of all housing units. Nantucket County ranks 9th at 58%; Dukes County ranks 14th at 54%; and Barnstable County is 75th at 36%. In terms of the total number of vacant/seasonal housing units, Barnstable County, with 56,918 units, has the 4th largest number in of all counties in the United States, just behind Maricopa County Arizona and Lee and Palm Beach counties in Florida. Housing Units, Year-Round vs. Second Home Supply 829 631 688 769 827 987 1,236 1,790 5,226 8,440 10,094 9,820 9,837 1900 1910 1920 1930 1940 1950 1960 1970 1980 1990 2000 2010 2019 0 2,000 4,000 6,000 8,000 10,000 12,000 Town of Brewster Population 1900-2019 Source: https://www.capecodcommission.org/our-work/housing-market-analysis C-7 ENROLLMENT PROJECTIONS ANALYSIS Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects A review of housing units on the Cape completed by the Cape Cod Commission emphasizes the point. Barnstable County ranks seventh in the nation in sheer number of seasonal units, fifth in proportion to land area and has half of all seasonal homes in Massachusetts. While seasonal homes constitute only 4% of the housing stock in the state, they are 37% of the Cape’s housing stock. Brewster’s percentage seasonal housing stock continues to grow, by estimates of the Cape Cod Commission, it has grown from 42% in 2017 to 43.8% in the 2019. Housing Units in 2019 Brewster Units Pct. of Total Massachusetts Units Pct. of Total Total Housing Units 7,961 100.00%2,897,259 100.00% Owner Occupied 3,547 44.60%1,632,765 56.40% Renter Occupied 651 8.20%984,732 34.00% Vacant For Seasonal or Recreational Use 3,484 43.80%127,398 4.40% 1-Unit (Attached or Detached)3,770 47.40%1,501,585 51.80% 2 - 9 Units 259 3.30%685,979 23.70% 10 - 19 Units 28 0.40%115,712 4.00% 20 or more Units 141 1.80%293,362 10.10% Built prior to 1940 426 5.40%942,349 32.50% Source: U.S. Census Bureau. American Community Survey 5-year estimate C-8 ENROLLMENT PROJECTIONS ANALYSIS Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Housing Units, Year-Round vs. Second Home Supply A review of housing units on the Cape completed by the Cape Cod Commission emphasizes the point. Barnstable County ranks seventh in the nation in sheer number of seasonal units, fifth in proportion to land area and has half of all seasonal homes in Massachusetts. While seasonal homes constitute only 4% of the housing stock in the state, they are 37% of the Cape’s housing stock. Brewster’s percentage seasonal housing stock continues to grow, by estimates of the Cape Cod Commission, it has grown from 42% in 2017 to 43.8% in the 2019. Source: https://www.capecodcommission.org/our-work/housing-market-analysis Source: U.S. Census Bureau. American Community Survey 5-year estimate Housing Units in 2019 Brewster Units Pct. of Total Massachusetts Units Pct. of Total Total Housing Units 7,961 100.00%2,897,259 100.00% Owner Occupied 3,547 44.60%1,632,765 56.40% Renter Occupied 651 8.20%984,732 34.00% Vacant For Seasonal or Recreational Use 3,484 43.80%127,398 4.40% 1-Unit (Attached or Detached)3,770 47.40%1,501,585 51.80% 2 - 9 Units 259 3.30%685,979 23.70% 10 - 19 Units 28 0.40%115,712 4.00% 20 or more Units 141 1.80%293,362 10.10% Built prior to 1940 426 5.40%942,349 32.50% Seasonal Housing Market Reduces Family Housing Units Housing units used as seasonal or for recreational use directly reduce the number of housing units available to families of school-age children. According to the United States Census Bureau data, 3,484 units of Brewster’s total 7,961 housing units in 2019 were vacant for seasonal or recreational use. Consequently, that reduces the number of housing units occupied by school-age children by about 43%, compared to 36% for Barnstable County as a whole. In the summer, Brewster’s resident population increases dramatically. Local estimates indicate that the number of visitors swells to approximately 30,000. The chart below produced by the Cape Cod Commission reveals that the second homes to year-round homes will continue to increase. Not shown in this chart is the influence that the conversion of seasonal homes to year-round homes by senior residents has had on further reducing the number of units available to families with children. This trend also contributes to declines in school enrollment. Source: Cape Cod Commission, Barnstable Area Regional Trends: Seasonal Homes on the Cape (2018). C-9 ENROLLMENT PROJECTIONS ANALYSIS Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects 10% 48% 31%1959 or earlier Between 1960 and 1979 Between 1980 and 1999 2000 or later Housing Age Other surveys of housing occupancy confirm that Brewster is an attractive community for seasonal and recreational owners and visitors. The American and Community Survey identifies the seasonally vacant rate at 46%. Brewster’s high rate of owner-occupied housing contributes to the town’s stability, but it also minimizes the number of rental units available. Only 9% the housing units are available to renters, including young families. 46% 9% 45%Owner-Occupied Renter-Occupied Vacant Housing Occupancy and Tenure Source: American Community Survey 5-Year Estimates Housing Stock The housing stock in Brewster is considerably newer when compared to other Massachusetts communities. More than half of Brewster’s housing units (58%) were built after 1980. Prior to 1959, housing growth in Brewster was modest. Brewster’s housing market experience an uptick in the 1960s and 1970s, followed by a building boom in the 1980s and 1990s. Since 2000, Brewster has experienced modest housing growth in line with a modest change in total population. C-10 ENROLLMENT PROJECTIONS ANALYSIS Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Source: American Community Survey 5-Year Estimates 46% 9% 45% Housing Occupancy and Tenure Owner-Occupied Renter-Occupied Vacant 10% 48% 31% 12% Housing Age 1959 or earlier Between 1960 and 1979 Between 1980 and 1999 2000 or later New Construction Has Slowed After a major construction boom in the 1980s and 1990s, housing production has slowed. As the cost of homes has increased and the availability of land has decreased the pace of construction of new units has slowed. 95 75 68 75 47 49 38 31 19 13 17 12 14 19 17 15 16 15 16 16 16 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 - 10 20 30 40 50 60 70 80 90 100 Brewster Housing Unit Building Permits 2000-2020 Source: UMDI-DOT Vintage 2018 Housing Types of New Units C-11 ENROLLMENT PROJECTIONS ANALYSIS Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects The average annual growth of housing units has been under 1% per year. Although this modest pace contributes to a net gain in housing units, the percentage second home units is greater than the percentage of year-round units. POPULATION AND AGE DISTRIBUTION While the change in Brewster’s total population may seem insignificant, the growth in the retiree population has masked the considerable decrease of the young-adult and school-age populations. Brewster’s population age profile is notably older than both the state and the nation. The median age in Brewster is 54.3 years compared to 51.8 years for Barnstable County and 39.5 years for Massachusetts. When the median age in a community increases, the household size decreases. Smaller households in turn have fewer children. Data from the U.S. Census Bureau, UMass Donahue Institute, Cape Cod Commission, and Pioneer Institute all confirm the significant shifts within age bands of Brewster’s population. C-12 ENROLLMENT PROJECTIONS ANALYSIS Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Brewster Population by Age The chart shows a sizable population mass among persons 45-69 years old in 2010. In the Cape and Islands this group accounts for 39% of the regional population, compared to roughly 32% for the state and 30% for the nation. There is also a far larger share of elderly residents in the Cape and Islands region. In 2010, residents 70 years and older comprised 9% of the U.S. population and 10% of the state population compared to 17% in the Cape and Islands. Brewster’s median age of 54.3 is significantly higher than the state average of 39.5. As the median age in a community rises, family size declines. Consequently, smaller family size results in fewer school age children. Source: U.S. Census Bureau. American Community Survey 5-year estimates Brewster Population by Age in 2019 Population Percent of Total Massachusetts Percent of Total Total 9,837 100%6,850,553 100% Preschool (0 to 4)283 2.90%361,016 5.30% School Age (5 to 17)1,319 13.40%1,010,244 14.70% College Age (18 to 24)662 6.70%697,610 10.20% Young Adult (25 to 44)1,258 12.80%1,809,852 26.40% Older Adult (45 to 64)3,162 32.10%1,864,742 27.20% Older (65 plus)3,153 32.10%1,107,089 16.20% Median Age 54.3 39.5 C-13 ENROLLMENT PROJECTIONS ANALYSIS Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Age Distribution in Future Years Brewster’s age distribution of residents will continue to shift toward an aging community. The graph below shows the projected shift that will take place in the next 20 years, within 5-year age bands. The age bands for elementary school children and the typical age bands for elementary parents will continue to experience decline, while the senior population will increase. 345 410 452 589 359 308 295 333 508 700 856 897 1,010 718 518 478 466 578 109 200 340 286 339 73 166 104 259 460 495 525 554 641 720 845 761 987 0-4 5-9 10-14 15-19 20-24 25-29 30-34 35-39 40-44 45-49 50-54 55-59 60-64 65-69 70-74 75-79 80-84 85+ - 200 400 600 800 1,000 1,200 Census 2010 Projection 2040 Age Distribution Comparision, 2010 to 2040 C-14 ENROLLMENT PROJECTIONS ANALYSIS Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Numbers Behind the Shift in Age UMDI projections through 2040 in shown in the table below, indicate that elementary school enrollment will continue to decline over the next 20 years while the senior population continues to grow. Brewster’s aging population coupled with a slight decline in the number of households, as well as a decline in the average size of households, will contribute to a reduction in the number of school-age children and school enrollment. Source: UMDI-DOT Vintage 2018 Age Group Age Census 2010 Projection 2015 Projection 2020 Projection 2025 Projection 2030 Projection 2035 Projection 2040 1 0-4 345 295 275 228 174 137 109 2 5-9 410 455 446 425 300 240 200 3 10-14 452 397 461 444 541 405 340 4 15-19 589 443 354 413 324 414 286 5 20-24 359 399 200 82 336 222 339 6 25-29 308 332 324 175 53 166 73 7 30-34 295 349 321 313 177 87 166 8 35-39 333 334 385 376 349 200 104 9 40-44 508 369 413 465 464 428 259 10 45-49 700 515 406 445 497 505 460 11 50-54 856 699 543 436 443 485 495 12 55-59 897 855 701 537 487 486 525 13 60-64 1,010 1,110 1,043 910 608 558 554 14 65-69 718 1,067 1,099 1,037 948 685 641 15 70-74 518 707 1,046 1,073 1,076 977 720 16 75-79 478 453 650 957 950 942 845 17 80-84 466 389 371 521 772 769 761 18 85+578 693 749 751 768 911 987 C-15 ENROLLMENT PROJECTIONS ANALYSIS Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Multiple Data Sources Confirm the Trend Population numbers and projections vary slightly from one data set to another, but the across-the- board forecast is that Brewster’s significant shift to an older population will be sustained in the coming years. Brewster continues to be a popular vacation destination with significant seasonal population. During the vacation season, the town continues to experience a large influx of people who take up residence in second homes which they own. As the vacation season ends, the population will drop, leaving behind a substantially quieter and smaller town with a smaller population of school-age children. Source: Metropolitan Area Planning Council: http://mapc.org 2020 2030 Ages 5-19 1,028 829 Ages 20-34 763 411 Ages 35-64 3,582 2,855 Ages 65 and over 3,905 4,644 11% 8% 39% 42% Ages 5-19 Ages 20-34 Ages 35-64 Ages 65 and over 2020 9% 5% 33% 53% Ages 5-19 Ages 20-34 Ages 35-64 Ages 65 and over 2030 C-16 ENROLLMENT PROJECTIONS ANALYSIS Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects 11% 8% 39% 42% 2020 Ages 5-19 Ages 20-34 Ages 35-64 Ages 65 and over 9% 5% 33% 53% 2030 Ages 5-19 Ages 20-34 Ages 35-64 Ages 65 and over BREWSTER’S AGE PROFILE Brewster has a large share of elderly residents. In 2019 residents 70 years and older comprised 9% of the U.S. population and 10% of the State of Massachusetts population compared to 17% of the Cape and Islands. C-17 ENROLLMENT PROJECTIONS ANALYSIS Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Brewster Population 2019 by Age Age Estimate Under 5 years 283 5 to 9 years 294 10 to 14 years 648 15 to 19 years 614 20 to 24 years 425 25 to 29 years 344 30 to 34 years 365 35 to 39 years 219 40 to 44 years 330 45 to 49 years 793 50 to 54 years 661 55 to 59 years 815 60 to 64 years 893 65 to 69 years 1008 70 to 74 years 876 75 to 79 years 416 80 to 84 years 331 85 years and over 522 Brewster’s changing age profile has played a significant role in the declining elementary school population and the age groups which are typically identified as parents of elementary school age children. Housing units occupied older residents, effectively reduce the number of housing units available for young families. Consequently, the decline in population ages 30-45 years result in declines in population of early elementary age children. 275 446 461 354 200 324 321 385 413 406 543 701 1,043 1,099 1,046 650 371 749 Under 55 to 910 to 1415 to 1920 to 2425 to 2930 to 3435 to 3940 to 4445 to 4950 to 5455 to 5960 to 6465 to 6970 to 7475 to 7980 to 8485+- 200 400 600 800 1,000 1,200 Age Profile Grandparents ParentsK – Gr. 4 C-18 ENROLLMENT PROJECTIONS ANALYSIS Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Regional Trend The decline in school-age children is not unique to Brewster. All Cape Cod towns have experienced declines in enrollment with Sandwich, Mashpee and Brewster realizing the sharpest declines. Source: https://pioneerinstitute.org/blog/the-reality-of-cape-cods-population-trend C-19 ENROLLMENT PROJECTIONS ANALYSIS Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Regional Trend The decline in school-age children is not unique to Brewster. All Cape Cod towns have experienced declines in enrollment with Sandwich, Mashpee and Brewster realizing the sharpest declines. Source: https://pioneerinstitute.org/blog/the-reality-of-cape-cods-population-trend 776 286 200 336 420 175 103 194 Brewster Orleans Wellfleet Eastham 0 100 200 300 400 500 600 700 800 900 1994 2021 Nauset Elementary Enrollment Decline, 1994-2021 Percent Change in School Age of Cape Cod Towns, 2000-2015 (%) Brewster Trend Changing demographics has resulted in a significant decline in school-age children and young families. Both Eddy Elementary and Stony Brook Elementary experienced significant declines in enrollment from the late 1990’s through 2005. Following this period of steep decline, changes have been less significant for the last 15 years. 773 770 690 639 591 537 521 478 480 523 507 503 491 496 469 477 481 490 492 476 476 478 420 446 1998-991999-002000-012001-022002-032003-042004-052005-062006-072007-082008-092009-102010-112011-122012-132013-142014-152015-162016-172017-182018-192019-202020-212021-22350 450 550 650 750 850 Brewster PK-Gr 5 Enrollment, 1998-2021 334 317 295 276 253 238 222 256 254267 247 251 248 236 216 224 214 223 233 242 242 244 209 215 439 453 395 363 338 299 299 222 226 256 260 252 243 260 253 253 267 267 259 234 234 234 211 231 1998-991999-002000-012001-022002-032003-042004-052005-062006-072007-082008-092009-102010-112011-122012-132013-142014-152015-162016-172017-182018-192019-202020-212021-22150 200 250 300 350 400 450 500 Eddy Elementary Stony Brook Elementary Eddy and Stony Brook Enrollments 1998-2021 C-20 ENROLLMENT PROJECTIONS ANALYSIS Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Historical Enrollment & Projected Enrollment Brewster’s cohort groups of students experience modest change from year-to-year as they move through the elementary grades. The chart below shows cohort groups moving from kindergarten through grade 5 in cascading steps of color. PK K 1 2 3 4 5 SP PK-5 Total 1993-94 0 144 124 125 122 135 126 0 776 1994-95 0 123 146 121 129 120 133 0 772 1995-96 0 96 136 136 127 128 117 0 740 1996-97 0 110 117 132 133 122 128 0 742 1997-98 22 114 119 111 137 133 118 0 754 1998-99 22 106 119 122 119 145 140 0 773 1999-00 27 106 105 123 129 131 149 0 770 2000-01 0 90 102 105 126 137 130 0 690 2001-02 0 81 87 102 104 130 135 0 639 2002-03 0 80 81 87 108 104 131 0 591 2003-04 0 79 87 74 89 106 102 0 537 2004-05 0 67 82 94 75 91 112 0 521 2005-06 0 66 71 85 93 77 86 0 478 2006-07 0 82 70 74 87 92 75 0 480 2007-08 25 72 82 77 76 92 99 0 523 2008-09 24 74 73 89 79 77 91 0 507 2009-10 35 62 75 80 92 83 76 0 503 2010-11 31 76 62 74 76 89 83 0 491 2011-12 41 79 76 64 72 76 88 0 496 2012-13 30 69 76 78 64 74 78 0 469 2013-14 36 77 83 71 78 74 62 0 481 2014-15 36 77 83 71 78 74 62 0 481 2015-16 32 75 73 79 83 73 77 0 492 2016-17 32 75 73 79 83 73 77 0 492 2017-18 30 54 78 72 82 82 78 0 476 2018-19 32 66 55 81 76 83 85 0 478 2019-20 34 62 71 57 85 77 84 0 470 2020-21 18 67 62 62 53 80 76 0 418 2021-22 27 66 65 73 71 56 82 6 446 2022-23 30 75 66 67 73 71 56 0 438 2024-25 30 65 75 66 67 73 71 0 447 2026-27 30 72 65 75 66 67 73 0 448 2028-29 30 58 64 65 75 66 67 0 425 C-21 ENROLLMENT PROJECTIONS ANALYSIS Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Current Enrollment As of October 1, 2021, there were 446 students enrolled in Brewster Elementary Schools in pre-kindergarten through grade 5. The current grade configuration of one town-wide primary school (Stony Brook Elementary, PK- Gr. 2) and one intermediate elementary school (Eddy Elementary, Gr. 3-5) allows the district to balance class size across grade levels. However, due to the relatively small number of students per grade level, there will be natural deviations in class size from grade level to grade level. For example: the current 4th grade class has 56 students, while the 5th grade class has 82 students. The district was able to maintain very desirable class-sizes by dividing the 4th grade student group into 3 sections, averaging 18.33 students/section and by dividing the 82 5th grade students into 4 sections, averaging 20.5 students/section. Using Birth Rate to Forecast Kindergarten Enrollment Contrasting the Brewster Birth Rate with the respective dates of entry for kindergarten, cohort groups increase by an average of 20 children. Twenty is added to the birth rate to calculate kindergarten enrollment projections for 2017-2025. Enrollment by Grade (2021-22) PK K 1 2 3 4 5 SP Total Eddy Elementary 0 0 0 0 71 56 82 6 215 Stony Brook Elementary 27 66 65 73 0 0 0 0 231 27 66 65 73 71 56 82 0 446 Sections/Grade 2 4 4 4 4 3 4 Total 25 Birth Year Births School yr.K Enrollment + or – Change Factor 2009 50 2014-15 77 27 2010 61 2015-16 75 14 2011 44 2016-17 79 35 2012 48 2017-18 69 21 Avg Factor 2013 46 2018-19 54 8 19.625 2014 47 2019-20 62 15 2015 48 2020-21 67 19 2016 48 2021-22 66 18 2017 55 2022-23 75 2018 45 2023-24 65 2019 52 2024-25 72 2020 38 2025-26 58 2021 49 2026-27 69 2022 48 2027-28 68 2023 47 2028-29 67 2024 48 2029-30 68 2025 48 2030-31 68 Projected based on prior average plus average change factor. C-22 ENROLLMENT PROJECTIONS ANALYSIS Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects CONCLUSION Brewster’s higher portion of people 65 and older is only expected to increase, while the number of school-age children continues to fall. Brewster’s aging population coupled with a slight decline in the number of households, and a decline in the average size of households will all contribute to a reduction in the number of school-age children. The decline in the school-age population is the result of Brewster’s aging population occupying more housing units. Brewster, long known as a summer tourist and second-home vacation spot, is also a great place for retirees. Brewster is recognized in national reports for offering lifestyle, culture, and appeal as a place for retirement. The Town of Brewster has surplus educational space which can be used to support the changing needs of the community. Planning for Enrollment Maximums As Brewster Public Schools plans for future enrollments and managing changes in population, H&A recommends planning for slightly higher enrollments to accommodate a modest growth in population. School building options presented in this report use these numbers to calculate building occupancies. The district should consider the following maximum enrollments for space planning purposes: Prekindergarten: 30 students Kindergarten: 80 students Grades 1-5: 80 students/grade level/400 students Total Maximum Enrollment: 510 students (prekindergarten – grade 5). C-23 ENROLLMENT PROJECTIONS ANALYSIS Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Summary of All Options Operating Capacity Facility Upgrade *Construction Subtotal Cost Per School Total Option Cost *Grades 1 to 5 Pre- K Kinder- garten Square Feet Cost Square Feet Cost Option 1 Pre-K through Grade 5 at Stony Brook Stony Brook 396 45 76 91,044 $1,932,587 1,680 $873,600 $2,806,187 $4,957,547 Eddy 0 0 0 57,915 $2,151,360 0 $0 $2,151,360 Option 3 Pre-K through Grade 5 at Eddy Stony Brook 0 0 0 91,044 $1,932,587 0 $0 $1,932,587 $12,601,547 Eddy 396 45 76 57,915 $2,151,360 16,380 $8,517,600 $10,668,960 Option 3 K through Grade 5 at Stony Brook and Pre-K at Eddy Stony Brook 396 0 76 91,044 $1,932,587 0 $0 $1,932,587 $4,083,947 Eddy 0 45 0 57,915 $2,151,360 0 $0 $2,151,360 * This budget projection includes the facility upgrades but does not include the items currently included in the Brewster Capital Budget. Costs for new construction do not include inflation or current uncertainties. D-1 OPTIONS COST PROJECTIONSAPPENDIX D Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Option 1 - Pre-K through Grade 5 at Stony Brook Building size in square feet 91,044 Site size in acres 22.68 Required Minimum Rooms Existing Planned Additional *SF Capacity Classrooms (Grades 1-5)18 18 18 396 Pre-K Capable 3 2 3 1 1200 45 K Capable 4 4 4 76 Media Center 1 1 1 Gym 1 1 1 Cafeteria 1 1 1 World Language 1 1 1 Art Room 1 1 1 Music Room 1 1 1 Band/Strings 1 1 1 STE/Maker Space 1 1 1 Self Contained Sped 4 4 4 Specialist and Resource 5 6 5 Net Added SF 1200 Grossing Factor 480 Total Added SF 1680 Pre-K Capacity 45 K Capacity 76 Grade 1-5 Capacity 396 Potential Operating Capacity 517 * This added room presents the ideal configuration, but could be considered optional. D-2 OPTIONS COST PROJECTIONS Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Option 2 - Pre-K through Grade 5 at Eddy Building size in square feet 57,915 Site size in acres 28.65 Required Minimum Rooms Existing Planned Additional SF Capacity Classrooms (Grades 1-5)18 15 18 3 2850 396 Pre-K Capable 3 2 3 1 1200 45 K Capable 4 1 4 3 3600 76 Media Center 1 1 1 0 0 Gym 1 1 1 0 0 Cafeteria 1 1 1 0 0 World Language 1 0 1 1 950 Art Room 1 1 1 0 0 Music Room 1 1 1 0 0 Band/Strings 1 1 1 0 0 STE/Maker Space 1 0 1 1 1200 Self Contained Sped 4 0 4 2 1900 Specialist and Resource 5 5 5 0 0 Net Added SF 11700 Grossing Factor 4680 Total Added SF 16380 Pre-K Capacity 45 K Capacity 76 Grade 1-5 Capacity 396 Potential Operating Capacity 517 D-3 OPTIONS COST PROJECTIONS Town of Brewster JN 2113.01 Elementary Schools Master Plan Habeeb & Associates Architects Option 3 - Kindergarten through Grade 5 at Stony Brook - Pre-K at Eddy Stony Brook Eddy Building size in square feet 91,044 57,915 Site size in acres 22.68 28.65 Required Minimum Rooms Existing Planned Additional SF Capacity Existing Planned Additional SF Capacity Classrooms (Grades 1-5)18 18 18 0 396 14 0 0 0 Pre-K Capable 3 2 0 0 0 3 3 0 45 K Capable 4 4 4 0 76 0 0 0 Media Center 1 1 1 0 1 0 0 Gym 1 1 1 0 1 0 0 Cafeteria 1 1 1 0 1 0 0 World Language 1 1 1 0 1 0 0 Art Room 1 1 1 0 1 0 0 Music Room 1 1 1 0 1 0 0 Band/Strings 1 1 1 0 1 0 0 STE/Maker Space 1 1 1 0 1 0 0 Self Contained Sped 4 4 4 0 1 0 0 Specialist and Resource 5 6 5 0 0 1 0 0 Net Added SF 0 0 Grossing Factor 0 0 Total Added SF 0 0 Pre-K Capacity 0 45 K Capacity 76 0 Grade 1-5 Capacity 396 0 Potential Operating Capacity 517 472 45 D-4 OPTIONS COST PROJECTIONS Elementary Schools Master Plan Town of Brewster JN 2113.01Habeeb & Associates Architects Option 3 - Kindergarten through Grade 5 at Stony Brook and Pre-K at Eddy BREWSTER ELEMENTARY SCHOOLS 5 YEAR CAPITAL PLAN FY2023 TO FY2027 Fiscal Fiscal Fiscal Fiscal Special Annual Year Year Year Year May May Nov 2024 2025 2026 2027 Total Eddy: Sidewall Shingle Replacement 400,000 400,000 Technology Infrastructure 75,000 Resurface Parking Lot and Drive 250,000 250,000 Repair Front Sidewalk and Curbing 90,000 90,000 Stony: Design Replacement of Boilers & Unit Ventilators 75,000 75,000 Replace Boiler and Convert to Gas 300,000 300,000 Replace Unit Ventilators 320,000 320,000 Design Replace Asphalt & Rubber Roofs 250,000 250,000 Replace Asphalt(2003) & Rubber Roofs 2,000,000 2,000,000 Replace/Refinish Flooring 40,000 40,000 Hazardous Waste Abatement 25,000 25,000 Combined: Technology 30,000 60,000 60,000 60,000 60,000 270,000 HVAC/Electrical/Plumbing Repairs 25,000 25,000 10,000 10,000 10,000 80,000 Replace/Refinish Flooring 40,000 40,000 Hazardous Waste Abatement 25,000 25,000 Painting Interior/Exterior 20,000 20,000 20,000 20,000 20,000 100,000 Total -225,000 -790,000 430,000 740,000 2,155,000 4,265,000 Process of MSBA Accelerated Repair Program:Boiler Roofs* Apply Jan-Feb 2023 2026 Invitations late spring-summer Board meeting 2023 2026 OPM & Designer Assigned Aug/Sept 2023 2026 Bid solicitation Jan/Feb 2024 2027 Complete project summer of 2024 2027 On Town's Capital Plan (Green Communities Grant) The roof project will only have a chance to qualify for MSBA if the final MSBA audit is completed for the boiler project. Cannot have two MSBA projects open concurrently. For the Boiler any MSBA grant qualified for will be reduced by any "Green Communities" grant. *After the Statement of Interests (SOI),(applications) are submitted the MSBA decides the age roofs must be to qualify for a grant. This year's round submitted in June 2021 the MSBA determined roofs over 29 years old may qualify. In the past 5 years that requirement has been as low as 20 years. Historically Brewster's reimbursement rate (grant) for qualified expenditures has been in the 38% range. Fiscal Year 2023 2. Brewster Capital Plan FY23-FY27 Ver 2 1/21/2022 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator RE: Brewster Priorities for American Rescue Act Funds DATE: January 21, 2022 Last spring, with the passage of the American Rescue Plan Act, $350 billion was allocated to state, county, local, and tribal governments in the form of Coronavirus State and Local Fiscal Recovery Funds. Brewster’s direct allocation from this federal appropriation is $1.023M. These funds can be used for costs incurred after March 3, 2021. They must be obligated by December 31, 2024 and fully expended by December 31, 2026. It will be paid out in two 50% tranches – one was issued last June and the second will be issued in June 2022. In May 2021, the US Treasury published interim guidance regarding eligible uses of these funds, which broadly included: replacing lost public sector revenue, public health and economic recovery, premium pay for front-line workers, and water, sewer, and broadband infrastructure. Earlier this month, the US Treasury issued its final rule regarding use of these funds, making several significant changes to eligible uses. Most importantly, they greatly expanded the allowable use of these funds to offset revenue losses up to $10M for “any service traditionally provided by government”. Although this final rule is technically set to take effect on April 1, 2022, funds can be used in a manner consistent with these expanded eligible uses between now and then. The Select Board has discretion on how these funds are locally allocated. For Brewster’s $1+M direct appropriation, we preliminarily suggest the following priorities for your consideration: 1.Up to $200k for one-time premium pay for certain public sector front-line employees 2.Up to $150k for public health expenditures related to the pandemic 3.Up to $150k for resident beach access at the Sea Camps (design, permitting, construction, and operations) 4.Up to $100k for resident pool access at the Sea Camps (initial funding for revolving fund) Office of: Select Board Town Administrator 5.At least $200k for site remediation at the Sea Camps based on Phase II report findings Barnstable County received $41.3M in ARPA funds. On a per capita basis, Brewster’s share of those funds is $1.9M. As part of a larger outreach campaign, the County has asked for feedback from Town leaders on how we think these funds should be allocated. They have expressed interest in potentially using these funds for certain, as yet undefined, regional projects and initiatives. County officials will attend the Select Board’s January 31 meeting to share out information and hear our input. Based on the recent changes to the final rule granting significant local discretion on how these funds may be used up to the $10M cap, I would recommend that the County allocate 100% of their funding directly to the towns. Several other towns have already relayed this sentiment to the County including but not limited to Sandwich, Falmouth, and Yarmouth. As you know, we have several major looming capital needs for which these one-time funds would make a significant difference. If Brewster were to have access to the full $1.9M, other potential funding opportunities include increased investments in local social service agencies, community housing programs, and water quality initiatives. We would solicit feedback to determine the highest and best use of those funds. Archive d: Thursday, January 20, 2022 4:17:10 PM From: slfrp@treasury.gov Se nt: Fri, 7 Jan 2022 19:32:15 To: Mimi Bernardo; Peter Lombardi Subje ct: Coronavirus State and Local Fiscal Recovery Funds Project and Expenditure Report Template Now Available Se ns itivity: Normal Dear SLFRF Reporting Representative: For your awareness, today, the U.S. Department of Treasury (Treasury) releas ed the Project and Expenditure Report templates to be us ed by rec ipients of Coronavirus State and Loc al Fiscal Recovery Funds (SLFRF), authoriz ed by the American Res cue Plan Act, that are subject to quarterly reporting requirements . W hile y our jurisdic tion is not subject to quarterly reporting requirements , we are sharing the following information with you to outline your jurisdic tion’s reporting requirements and upc oming deadlines. As a non-entitlement unit of local government (NEUs), you are deemed a Tie r 6 rec ipient for reporting purposes. As such, you a re not re quire d to submit a re port by Ja nua ry 31, 2022, a nd the re w ill not be a re port re cord a va ila ble for you to do so. Your first re porting de a dline to submit the Proje ct a nd Ex pe nditure Re port w ill be April 30, 2022 a nd a nnua lly afterw a rds. A Project and Ex penditure Report will be made available for your juris diction to c omplete ahead of y our April 30, 2022 deadline. Further guidance will be provided once the Treasury Portal opens this spring. Additiona l Re source s Below is a lis t of the most up to date resources that are available for your review: Complia nce a nd Re porting Guida nce : The guidanc e explains all the required reports in detail and is the bes t res ource for any reporting questions. Use r Guide : This user guide includes step-by-s tep instructions for s ubmitting the Project and Expenditure report. Re porting guida nce te chnical assista nce w e bina rs: These webinars provide an overview of the basic reporting requirements. Pleas e note that these webinars are in the process of being updated bas ed on the rec ently released Reporting Guidance. Treasury recently adopted the final rule of the Coronavirus State and Loc al Fis cal Rec overy Funds program. Recipients should review the final rule and the Overview of the Final Rule, which provides a summary of major provis ions of the final rule in a brief, s implified user guide. The final rule takes effec t on April 1, 2022, though recipients c an choose to take advantage of its flexibilities and simplifications now. Rec ipients should also review the Statement Regarding Compliance with the SLFRF Interim Final Rule and Final Rule to understand how the final rule and interim final rule apply during this transition period. Fina l Rule Ove rvie w of the Fina l Rule Inte rim Fina l Rule Sta te me nt Re ga rding Complia nce w ith the SLFRF Inte rim Fina l Rule a nd Fina l Rule In addition to thes e resources listed above, Treasury intends to hold NEU s pecific webinars later in the spring that will go over the basics of managing SLFRF funds , inc luding reporting requirements. Invitations will be provided to all NEU recipients and no previous knowledge or expertise will be nec es sary to join. Rec ipients may s end any questions that are not answered in these materials to SLFRP@treasury.gov. For more informa tion To acc es s the Reporting Guidance and learn more about the Coronavirus State and Loc al Fiscal Recovery Funds, authorized by the Americ an Resc ue Plan Ac t, please vis it Treasury’s Coronavirus State and Local Fiscal Rec overy Funds webs ite. Treasury looks forward to working with you to ensure the c ontinued s uc cess of the program. If y ou have ques tions or need additional information, please send an email via SLFRP@treasury.gov. Office of Re cove ry Progra ms U.S. De pa rtme nt of the Tre a sury Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. DEPARTMENT OF THE TREASURY January 2022 2 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury The Overview of the Final Rule provides a summary of major provisions of the final rule for informational purposes and is intended as a brief, simplified user guide to the final rule provisions. The descriptions provided in this document summarize key provisions of the final rule but are non-exhaustive, do not describe all terms and conditions associated with the use of SLFRF, and do not describe all requirements that may apply to this funding. Any SLFRF funds received are also subject to the terms and conditions of the agreement entered into by Treasury and the respective jurisdiction, which incorporate the provisions of the final rule and the guidance that implements this program. 3 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Contents Introduction .................................................................................................................................................. 4 Overview of the Program .............................................................................................................................. 6 Replacing Lost Public Sector Revenue .......................................................................................................... 9 Responding to Public Health and Economic Impacts of COVID-19 ............................................................. 12 Responding to the Public Health Emergency .......................................................................................... 14 Responding to Negative Economic Impacts ............................................................................................ 16 Assistance to Households ................................................................................................................... 17 Assistance to Small Businesses ........................................................................................................... 21 Assistance to Nonprofits ..................................................................................................................... 23 Aid to Impacted Industries .................................................................................................................. 24 Public Sector Capacity ............................................................................................................................. 26 Public Safety, Public Health, and Human Services Staff ..................................................................... 26 Government Employment and Rehiring Public Sector Staff ............................................................... 27 Effective Service Delivery .................................................................................................................... 28 Capital Expenditures ............................................................................................................................... 30 Framework for Eligible Uses Beyond those Enumerated ....................................................................... 32 Premium Pay ............................................................................................................................................... 35 Water & Sewer Infrastructure .................................................................................................................... 37 Broadband Infrastructure ........................................................................................................................... 39 Restrictions on Use ..................................................................................................................................... 41 Program Administration ............................................................................................................................. 43 4 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Introduction The Coronavirus State and Local Fiscal Recovery Funds (SLFRF), a part of the American Rescue Plan, delivers $350 billion to state, local, and Tribal governments across the country to support their response to and recovery from the COVID-19 public health emergency. The program ensures that governments have the resources needed to: • Fight the pandemic and support families and businesses struggling with its public health and economic impacts, • Maintain vital public services, even amid declines in revenue, and • Build a strong, resilient, and equitable recovery by making investments that support long-term growth and opportunity. EARLY PROGRAM IMPLEMENTATION In May 2021, Treasury published the Interim final rule (IFR) describing eligible and ineligible uses of funds (as well as other program provisions), sought feedback from the public on these program rules, and began to distribute funds. The IFR went immediately into effect in May, and since then, governments have used SLFRF funds to meet their immediate pandemic response needs and begin building a strong and equitable recovery, such as through providing vaccine incentives, development of affordable housing, and construction of infrastructure to deliver safe and reliable water. As governments began to deploy this funding in their communities, Treasury carefully considered the feedback provided through its public comment process and other forums. Treasury received over 1,500 comments, participated in hundreds of meetings, and received correspondence from a wide range of governments and other stakeholders. KEY CHANGES AND CLARIFICATIONS IN THE FINAL RULE The final rule delivers broader flexibility and greater simplicity in the program, responsive to feedback in the comment process. Among other clarifications and changes, the final rule provides the features below. Replacing Lost Public Sector Revenue The final rule offers a standard allowance for revenue loss of $10 million, allowing recipients to select between a standard amount of revenue loss or complete a full revenue loss calculation. Recipients that select the standard allowance may use that amount – in many cases their full award – for government services, with streamlined reporting requirements. Public Health and Economic Impacts In addition to programs and services, the final rule clarifies that recipients can use funds for capital expenditures that support an eligible COVID-19 public health or economic response. For example, recipients may build certain affordable housing, childcare facilities, schools, hospitals, and other projects consistent with final rule requirements. 5 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury In addition, the final rule provides an expanded set of households and communities that are presumed to be “impacted” and “disproportionately impacted” by the pandemic, thereby allowing recipients to provide responses to a broad set of households and entities without requiring additional analysis. Further, the final rule provides a broader set of uses available for these communities as part of COVID- 19 public health and economic response, including making affordable housing, childcare, early learning, and services to address learning loss during the pandemic eligible in all impacted communities and making certain community development and neighborhood revitalization activities eligible for disproportionately impacted communities. Further, the final rule allows for a broader set of uses to restore and support government employment, including hiring above a recipient’s pre-pandemic baseline, providing funds to employees that experienced pay cuts or furloughs, avoiding layoffs, and providing retention incentives. Premium Pay The final rule delivers more streamlined options to provide premium pay, by broadening the share of eligible workers who can receive premium pay without a written justification while maintaining a focus on lower-income and frontline workers performing essential work. Water, Sewer & Broadband Infrastructure The final rule significantly broadens eligible broadband infrastructure investments to address challenges with broadband access, affordability, and reliability, and adds additional eligible water and sewer infrastructure investments, including a broader range of lead remediation and stormwater management projects. FINAL RULE EFFECTIVE DATE The final rule takes effect on April 1, 2022. Until that time, the interim final rule remains in effect; funds used consistently with the IFR while it is in effect are in compliance with the SLFRF program. However, recipients can choose to take advantage of the final rule’s flexibilities and simplifications now, even ahead of the effective date. Treasury will not take action to enforce the interim final rule to the extent that a use of funds is consistent with the terms of the final rule, regardless of when the SLFRF funds were used. Recipients may consult the Statement Regarding Compliance with the Coronavirus State and Local Fiscal Recovery Funds Interim Final Rule and Final Rule, which can be found on Treasury’s website, for more information on compliance with the interim final rule and the final rule. 6 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Overview of the Program The Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program provides substantial flexibility for each jurisdiction to meet local needs within the four separate eligible use categories. This Overview of the Final Rule addresses the four eligible use categories ordered from the broadest and most flexible to the most specific. Recipients may use SLFRF funds to: • Replace lost public sector revenue, using this funding to provide government services up to the amount of revenue loss due to the pandemic. • Recipients may determine their revenue loss by choosing between two options: • A standard allowance of up to $10 million in aggregate, not to exceed their award amount, during the program; • Calculating their jurisdiction’s specific revenue loss each year using Treasury’s formula, which compares actual revenue to a counterfactual trend. • Recipients may use funds up to the amount of revenue loss for government services; generally, services traditionally provided by recipient governments are government services, unless Treasury has stated otherwise. • Support the COVID-19 public health and economic response by addressing COVID-19 and its impact on public health as well as addressing economic harms to households, small businesses, nonprofits, impacted industries, and the public sector. • Recipients can use funds for programs, services, or capital expenditures that respond to the public health and negative economic impacts of the pandemic. • To provide simple and clear eligible uses of funds, Treasury provides a list of enumerated uses that recipients can provide to households, populations, or classes (i.e., groups) that experienced pandemic impacts. • Public health eligible uses include COVID-19 mitigation and prevention, medical expenses, behavioral healthcare, and preventing and responding to violence. • Eligible uses to respond to negative economic impacts are organized by the type of beneficiary: assistance to households, small businesses, and nonprofits. • Each category includes assistance for “impacted” and “disproportionately impacted” classes: impacted classes experienced the general, broad-based impacts of the pandemic, while disproportionately impacted classes faced meaningfully more severe impacts, often due to preexisting disparities. • To simplify administration, the final rule presumes that some populations and groups were impacted or disproportionately impacted and are eligible for responsive services. 7 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury • Eligible uses for assistance to impacted households include aid for re- employment, job training, food, rent, mortgages, utilities, affordable housing development, childcare, early education, addressing learning loss, and many more uses. • Eligible uses for assistance to impacted small businesses or nonprofits include loans or grants to mitigate financial hardship, technical assistance for small businesses, and many more uses. • Recipients can also provide assistance to impacted industries like travel, tourism, and hospitality that faced substantial pandemic impacts, or address impacts to the public sector, for example by re-hiring public sector workers cut during the crisis. • Recipients providing funds for enumerated uses to populations and groups that Treasury has presumed eligible are clearly operating consistently with the final rule. Recipients can also identify (1) other populations or groups, beyond those presumed eligible, that experienced pandemic impacts or disproportionate impacts and (2) other programs, services, or capital expenditures, beyond those enumerated, to respond to those impacts. • Provide premium pay for eligible workers performing essential work, offering additional support to those who have and will bear the greatest health risks because of their service in critical sectors. • Recipients may provide premium pay to eligible workers – generally those working in- person in key economic sectors – who are below a wage threshold or non-exempt from the Fair Labor Standards Act overtime provisions, or if the recipient submits justification that the premium pay is responsive to workers performing essential work. • Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, to support vital wastewater and stormwater infrastructure, and to expand affordable access to broadband internet. • Recipients may fund a broad range of water and sewer projects, including those eligible under the EPA’s Clean Water State Revolving Fund, EPA’s Drinking Water State Revolving Fund, and certain additional projects, including a wide set of lead remediation, stormwater infrastructure, and aid for private wells and septic units. • Recipients may fund high-speed broadband infrastructure in areas of need that the recipient identifies, such as areas without access to adequate speeds, affordable options, or where connections are inconsistent or unreliable; completed projects must participate in a low-income subsidy program. While recipients have considerable flexibility to use funds to address the diverse needs of their communities, some restrictions on use apply across all eligible use categories. These include: • For states and territories: No offsets of a reduction in net tax revenue resulting from a change in state or territory law. 8 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury • For all recipients except for Tribal governments: No extraordinary contributions to a pension fund for the purpose of reducing an accrued, unfunded liability. • For all recipients: No payments for debt service and replenishments of rainy day funds; no satisfaction of settlements and judgments; no uses that contravene or violate the American Rescue Plan Act, Uniform Guidance conflicts of interest requirements, and other federal, state, and local laws and regulations. Under the SLFRF program, funds must be used for costs incurred on or after March 3, 2021. Further, funds must be obligated by December 31, 2024, and expended by December 31, 2026. This time period, during which recipients can expend SLFRF funds, is the “period of performance.” In addition to SLFRF, the American Rescue Plan includes other sources of funding for state and local governments, including the Coronavirus Capital Projects Fund to fund critical capital investments including broadband infrastructure; the Homeowner Assistance Fund to provide relief for our country’s most vulnerable homeowners; the Emergency Rental Assistance Program to assist households that are unable to pay rent or utilities; and the State Small Business Credit Initiative to fund small business credit expansion initiatives. Eligible recipients are encouraged to visit the Treasury website for more information. 9 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Replacing Lost Public Sector Revenue The Coronavirus State and Local Fiscal Recovery Funds provide needed fiscal relief for recipients that have experienced revenue loss due to the onset of the COVID-19 public health emergency. Specifically, SLFRF funding may be used to pay for “government services” in an amount equal to the revenue loss experienced by the recipient due to the COVID-19 public health emergency. Government services generally include any service traditionally provided by a government, including construction of roads and other infrastructure, provision of public safety and other services, and health and educational services. Funds spent under government services are subject to streamlined reporting and compliance requirements. In order to use funds under government services, recipients should first determine revenue loss. They may, then, spend up to that amount on general government services. DETERMINING REVENUE LOSS Recipients have two options for how to determine their amount of revenue loss. Recipients must choose one of the two options and cannot switch between these approaches after an election is made. 1. Recipients may elect a “standard allowance” of $10 million to spend on government services through the period of performance. Under this option, which is newly offered in the final rule Treasury presumes that up to $10 million in revenue has been lost due to the public health emergency and recipients are permitted to use that amount (not to exceed the award amount) to fund “government services.” The standard allowance provides an estimate of revenue loss that is based on an extensive analysis of average revenue loss across states and localities, and offers a simple, convenient way to determine revenue loss, particularly for SLFRF’s smallest recipients. All recipients may elect to use this standard allowance instead of calculating lost revenue using the formula below, including those with total allocations of $10 million or less. Electing the standard allowance does not increase or decrease a recipient’s total allocation. 2. Recipients may calculate their actual revenue loss according to the formula articulated in the final rule. Under this option, recipients calculate revenue loss at four distinct points in time, either at the end of each calendar year (e.g., December 31 for years 2020, 2021, 2022, and 2023) or the end of each fiscal year of the recipient. Under the flexibility provided in the final rule, recipients can choose whether to use calendar or fiscal year dates but must be consistent throughout the period of performance. Treasury has also provided several adjustments to the definition of general revenue in the final rule. To calculate revenue loss at each of these dates, recipients must follow a four-step process: 10 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury a. Calculate revenues collected in the most recent full fiscal year prior to the public health emergency (i.e., last full fiscal year before January 27, 2020), called the base year revenue. b. Estimate counterfactual revenue, which is equal to the following formula, where n is the number of months elapsed since the end of the base year to the calculation date: 𝑎𝑎𝑟𝑑 𝑦𝑑𝑎𝑟 𝑟𝑑𝑟𝑑𝑚𝑟𝑑 × (1 +𝑔𝑟𝑚𝑟𝑟ℎ 𝑎𝑑𝑗𝑟𝑟𝑟𝑚𝑑𝑚𝑟) 𝑛 12 The growth adjustment is the greater of either a standard growth rate—5.2 percent—or the recipient’s average annual revenue growth in the last full three fiscal years prior to the COVID-19 public health emergency. c. Identify actual revenue, which equals revenues collected over the twelve months immediately preceding the calculation date. Under the final rule, recipients must adjust actual revenue totals for the effect of tax cuts and tax increases that are adopted after the date of adoption of the final rule (January 6, 2022). Specifically, the estimated fiscal impact of tax cuts and tax increases adopted after January 6, 2022, must be added or subtracted to the calculation of actual revenue for purposes of calculation dates that occur on or after April 1, 2022. Recipients may subtract from their calculation of actual revenue the effect of tax increases enacted prior to the adoption of the final rule. Note that recipients that elect to remove the effect of tax increases enacted before the adoption of the final rule must also remove the effect of tax decreases enacted before the adoption of the final rule, such that they are accurately removing the effect of tax policy changes on revenue. d. Revenue loss for the calculation date is equal to counterfactual revenue minus actual revenue (adjusted for tax changes) for the twelve-month period. If actual revenue exceeds counterfactual revenue, the loss is set to zero for that twelve-month period. Revenue loss for the period of performance is the sum of the revenue loss on for each calculation date. The supplementary information in the final rule provides an example of this calculation, which recipients may find helpful, in the Revenue Loss section. 11 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury SPENDING ON GOVERNMENT SERVICES Recipients can use SLFRF funds on government services up to the revenue loss amount, whether that be the standard allowance amount or the amount calculated using the above approach. Government services generally include any service traditionally provided by a government, unless Treasury has stated otherwise. Here are some common examples, although this list is not exhaustive: ✓ Construction of schools and hospitals ✓ Road building and maintenance, and other infrastructure ✓ Health services ✓ General government administration, staff, and administrative facilities ✓ Environmental remediation ✓ Provision of police, fire, and other public safety services (including purchase of fire trucks and police vehicles) Government services is the most flexible eligible use category under the SLFRF program, and funds are subject to streamlined reporting and compliance requirements. Recipients should be mindful that certain restrictions, which are detailed further in the Restrictions on Use section and apply to all uses of funds, apply to government services as well. 12 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Responding to Public Health and Economic Impacts of COVID-19 The Coronavirus State and Local Fiscal Recovery Funds provide resources for governments to meet the public health and economic needs of those impacted by the pandemic in their communities, as well as address longstanding health and economic disparities, which amplified the impact of the pandemic in disproportionately impacted communities, resulting in more severe pandemic impacts. The eligible use category to respond to public health and negative economic impacts is organized around the types of assistance a recipient may provide and includes several sub-categories: • public health, • assistance to households, • assistance to small businesses, • assistance to nonprofits, • aid to impacted industries, and • public sector capacity. In general, to identify eligible uses of funds in this category, recipients should (1) identify a COVID-19 public health or economic impact on an individual or class (i.e., a group) and (2) design a program that responds to that impact. Responses should be related and reasonably proportional to the harm identified and reasonably designed to benefit those impacted. To provide simple, clear eligible uses of funds that meet this standard, Treasury provides a non- exhaustive list of enumerated uses that respond to pandemic impacts. Treasury also presumes that some populations experienced pandemic impacts and are eligible for responsive services. In other words, recipients providing enumerated uses of funds to populations presumed eligible are clearly operating consistently with the final rule.1 Recipients also have broad flexibility to (1) identify and respond to other pandemic impacts and (2) serve other populations that experienced pandemic impacts, beyond the enumerated uses and presumed eligible populations. Recipients can also identify groups or “classes” of beneficiaries that experienced pandemic impacts and provide services to those classes. 1 However, please note that use of funds for enumerated uses may not be grossly disproportionate to the harm. Further, recipients should consult the Capital Expenditures section for more information about pursuing a capital expenditure; please note that enumerated capital expenditures are not presumed to be reasonably proportional responses to an identified harm except as provided in the Capital Expenditures section. 13 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Step 1. Identify COVID-19 public health or economic impact 2. Design a response that addresses or responds to the impact Analysis • Can identify impact to a specific household, business or nonprofit or to a class of households, businesses, or nonprofits (i.e., group) • Can also identify disproportionate impacts, or more severe impacts, to a specific beneficiary or to a class • Types of responses can include a program, service, or capital expenditure • Response should be related and reasonably proportional to the harm • Response should also be reasonably designed to benefit impacted individual or class Simplifying Presumptions • Final Rule presumes certain populations and classes are impacted and disproportionately impacted • Final Rule provides non-exhaustive list of enumerated eligible uses that respond to pandemic impacts and disproportionate impacts To assess eligibility of uses of funds, recipients should first determine the sub-category where their use of funds may fit (e.g., public health, assistance to households, assistance to small businesses), based on the entity that experienced the health or economic impact.2 Then, recipients should refer to the relevant section for more details on each sub-category. While the same overall eligibility standard applies to all uses of funds to respond to the public health and negative economic impacts of the pandemic, each sub-category has specific nuances on its application. In addition: • Recipients interested in using funds for capital expenditures (i.e., investments in property, facilities, or equipment) should review the Capital Expenditures section in addition to the eligible use sub-category. • Recipients interested in other uses of funds, beyond the enumerated uses, should refer to the section on “Framework for Eligible Uses Beyond Those Enumerated.” 2 For example, a recipient interested in providing aid to unemployed individuals is addressing a negative economic impact experienced by a household and should refer to the section on assistance to households. Recipients should also be aware of the difference between “beneficiaries” and “sub-recipients.” Beneficiaries are households, small businesses, or nonprofits that can receive assistance based on impacts of the pandemic that they experienced. On the other hand, sub -recipients are organizations that carry out eligible uses on behalf of a government, often through grants or contracts. Sub-recipients do not need to have experienced a negative economic impact of the pandemic; rather, they are providing services to beneficiaries that experienced an impact. 14 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury RESPONDING TO THE PUBLIC HEALTH EMERGENCY While the country has made tremendous progress in the fight against COVID-19, including a historic vaccination campaign, the disease still poses a grave threat to Americans’ health and the economy. Providing state, local, and Tribal governments the resources needed to fight the COVID-19 pandemic is a core goal of the Coronavirus State and Local Fiscal Recovery Funds, as well as addressing the other ways that the pandemic has impacted public health. Treasury has identified several public health impacts of the pandemic and enumerated uses of funds to respond to impacted populations. • COVID-19 mitigation and prevention. The pandemic has broadly impacted Americans and recipients can provide services to prevent and mitigate COVID-19 to the general public or to small businesses, nonprofits, and impacted industries in general. Enumerated eligible uses include: ✓ Vaccination programs, including vaccine incentives and vaccine sites ✓ Testing programs, equipment and sites ✓ Monitoring, contact tracing & public health surveillance (e.g., monitoring for variants) ✓ Public communication efforts ✓ Public health data systems ✓ COVID-19 prevention and treatment equipment, such as ventilators and ambulances ✓ Medical and PPE/protective supplies ✓ Support for isolation or quarantine ✓ Ventilation system installation and improvement ✓ Technical assistance on mitigation of COVID-19 threats to public health and safety ✓ Transportation to reach vaccination or testing sites, or other prevention and mitigation services for vulnerable populations ✓ Support for prevention, mitigation, or other services in congregate living facilities, public facilities, and schools ✓ Support for prevention and mitigation strategies in small businesses, nonprofits, and impacted industries ✓ Medical facilities generally dedicated to COVID-19 treatment and mitigation (e.g., ICUs, emergency rooms) ✓ Temporary medical facilities and other measures to increase COVID-19 treatment capacity ✓ Emergency operations centers & emergency response equipment (e.g., emergency response radio systems) ✓ Public telemedicine capabilities for COVID- 19 related treatment 15 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury • Medical expenses. Funds may be used for expenses to households, medical providers, or others that incurred medical costs due to the pandemic, including: ✓ Unreimbursed expenses for medical care for COVID-19 testing or treatment, such as uncompensated care costs for medical providers or out-of-pocket costs for individuals ✓ Paid family and medical leave for public employees to enable compliance with COVID-19 public health precautions ✓ Emergency medical response expenses ✓ Treatment of long-term symptoms or effects of COVID-19 • Behavioral health care, such as mental health treatment, substance use treatment, and other behavioral health services. Treasury recognizes that the pandemic has broadly impacted Americans’ behavioral health and recipients can provide these services to the general public to respond. Enumerated eligible uses include: ✓ Prevention, outpatient treatment, inpatient treatment, crisis care, diversion programs, outreach to individuals not yet engaged in treatment, harm reduction & long-term recovery support ✓ Enhanced behavioral health services in schools ✓ Services for pregnant women or infants born with neonatal abstinence syndrome ✓ Support for equitable access to reduce disparities in access to high-quality treatment ✓ Peer support groups, costs for residence in supportive housing or recovery housing, and the 988 National Suicide Prevention Lifeline or other hotline services ✓ Expansion of access to evidence-based services for opioid use disorder prevention, treatment, harm reduction, and recovery ✓ Behavioral health facilities & equipment • Preventing and responding to violence. Recognizing that violence – and especially gun violence – has increased in some communities due to the pandemic, recipients may use funds to respond in these communities through: ✓ Referrals to trauma recovery services for victims of crime ✓ Community violence intervention programs, including: • Evidence-based practices like focused deterrence, with wraparound services such as behavioral therapy, trauma recovery, job training, education, housing and relocation services, and financial assistance ✓ In communities experiencing increased gun violence due to the pandemic: • Law enforcement officers focused on advancing community policing • Enforcement efforts to reduce gun violence, including prosecution • Technology & equipment to support law enforcement response 16 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury RESPONDING TO NEGATIVE ECONOMIC IMPACTS The pandemic caused severe economic damage and, while the economy is on track to a strong recovery, much work remains to continue building a robust, resilient, and equitable economy in the wake of the crisis and to ensure that the benefits of this recovery reach all Americans. While the pandemic impacted millions of American households and businesses, some of its most severe impacts fell on low-income and underserved communities, where pre-existing disparities amplified the impact of the pandemic and where the most work remains to reach a full recovery. The final rule recognizes that the pandemic caused broad-based impacts that affected many communities, households, and small businesses across the country; for example, many workers faced unemployment and many small businesses saw declines in revenue. The final rule describes these as “impacted" households, communities, small businesses, and nonprofits. At the same time, the pandemic caused disproportionate impacts, or more severe impacts, in certain communities. For example, low-income and underserved communities have faced more severe health and economic outcomes like higher rates of COVID-19 mortality and unemployment, often because pre- existing disparities exacerbated the impact of the pandemic. The final rule describes these as “disproportionately impacted” households, communities, small businesses, and nonprofits. To simplify administration of the program, the final rule presumes that certain populations were “impacted” and “disproportionately impacted” by the pandemic; these populations are presumed to be eligible for services that respond to the impact they experienced. The final rule also enumerates a non- exhaustive list of eligible uses that are recognized as responsive to the impacts or disproportionate impacts of COVID-19. Recipients providing enumerated uses to populations presumed eligible are clearly operating consistently with the final rule. As discussed further in the section Framework for Eligible Uses Beyond Those Enumerated, recipients can also identify other pandemic impacts, impacted or disproportionately impacted populations or classes, and responses. 17 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Assistance to Households Impacted Households and Communities Treasury presumes the following households and communities are impacted by the pandemic: ✓ Low- or-moderate income households or communities ✓ Households that experienced unemployment ✓ Households that experienced increased food or housing insecurity ✓ Households that qualify for the Children’s Health Insurance Program, Childcare Subsidies through the Child Care Development Fund (CCDF) Program, or Medicaid ✓ When providing affordable housing programs: households that qualify for the National Housing Trust Fund and Home Investment Partnerships Program ✓ When providing services to address lost instructional time in K-12 schools: any student that lost access to in-person instruction for a significant period of time Low- or moderate-income households and communities are those with (i) income at or below 300 percent of the Federal Poverty Guidelines for the size of the household based on the most recently published poverty guidelines or (ii) income at or below 65 percent of the area median income for the county and size of household based on the most recently published data. For the vast majority of communities, the Federal Poverty Guidelines are higher than the area’s median income and using the Federal Poverty Guidelines would result in more households and communities being presumed eligible. Treasury has provided an easy-to-use spreadsheet with Federal Poverty Guidelines and area median income levels on its website. Recipients can measure income for a specific household or the median income for the community, depending on whether the response they plan to provide serves specific households or the general community. The income thresholds vary by household size; recipients should generally use income thresholds for the appropriate household size but can use a default household size of three when easier for administration or when measuring income for a general community. The income limit for 300 percent of the Federal Poverty Guidelines for a household of three is $65,880 per year.3 In other words, recipients can always presume that a household earning below this level, or a community with median income below this level, is impacted by the pandemic and eligible for services to respond. Additionally, by following the steps detailed in the section Framework for Eligible Uses Beyond Those Enumerated, recipients may designate additional households as impacted or disproportionately impacted beyond these presumptions, and may also pursue projects not listed below in response to these impacts consistent with Treasury’s standards. 3 For recipients in Alaska, the income limit for 300 percent of the Federal Poverty Guidelines for a household of three is $82,350 per year. For recipients in Hawaii, the income limit for 300 percent of the Federal Poverty Guidelines for a household of three is $75,780 per year. 18 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Treasury recognizes the enumerated projects below, which have been expanded under the final rule, as eligible to respond to impacts of the pandemic on households and communities: ✓ Food assistance & food banks ✓ Emergency housing assistance: rental assistance, mortgage assistance, utility assistance, assistance paying delinquent property taxes, counseling and legal aid to prevent eviction and homelessness & emergency programs or services for homeless individuals, including temporary residences for people experiencing homelessness ✓ Health insurance coverage expansion ✓ Benefits for surviving family members of individuals who have died from COVID-19 ✓ Assistance to individuals who want and are available for work, including job training, public jobs programs and fairs, support for childcare and transportation to and from a jobsite or interview, incentives for newly- employed workers, subsidized employment, grants to hire underserved workers, assistance to unemployed individuals to start small businesses & development of job and workforce training centers ✓ Financial services for the unbanked and underbanked ✓ Burials, home repair & home weatherization ✓ Programs, devices & equipment for internet access and digital literacy, including subsidies for costs of access ✓ Cash assistance ✓ Paid sick, medical, and family leave programs ✓ Assistance in accessing and applying for public benefits or services ✓ Childcare and early learning services, home visiting programs, services for child welfare- involved families and foster youth & childcare facilities ✓ Assistance to address the impact of learning loss for K-12 students (e.g., high-quality tutoring, differentiated instruction) ✓ Programs or services to support long-term housing security: including development of affordable housing and permanent supportive housing ✓ Certain contributions to an Unemployment Insurance Trust Fund4 4 Recipients may only use SLFRF funds for contributions to unemployment insurance trust funds and repayment of the principal amount due on advances received under Title XII of the Social Security Act up to an amount equal to (i) the difference between the balance in the recipient’s unemployment insurance trust fund as of January 27, 2020 and the balance of such account as of May 17, 2021, plus (ii) the principal amount outstanding as of May 17, 2021 on any advances received under Title XII of the Social Security Act between January 27, 2020 and May 17, 2021. Further, recipients may use SLFRF funds for the payment of any interest due on such Title XII advances. Additionally, a recipient that deposits SLFRF funds into its unemployment insurance trust fund to fully restore the pre-pandemic balance may not draw down that balance and deposit more SLFRF funds, back up to the pre-pandemic balance. Recipients that deposit SLFRF funds into an unemployment insurance trust fund, or use SLFRF funds to repay principal on Title XII advances, may not take action to reduce benefits available to unemployed workers by changing the computation method governing regular unemployment compensation in a way that results in a reduction of average weekly benefit amounts or the number of weeks of benefits payable (i.e., maximum benefit entitlement). 19 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Disproportionately Impacted Households and Communities Treasury presumes the following households and communities are disproportionately impacted by the pandemic: ✓ Low -income households and communities ✓ Households residing in Qualified Census Tracts ✓ Households that qualify for certain federal 5benefits ✓ Households receiving services provided by Tribal governments ✓ Households residing in the U.S. territories or receiving services from these governments Low-income households and communities are those with (i) income at or below 185 percent of the Federal Poverty Guidelines for the size of its household based on the most recently published poverty guidelines or (ii) income at or below 40 percent of area median income for its county and size of household based on the most recently published data. For the vast majority of communities, the Federal Poverty Guidelines level is higher than the area median income level and using this level would result in more households and communities being presumed eligible. Treasury has provided an easy-to-use spreadsheet with Federal Poverty Guidelines and area median income levels on its website. Recipients can measure income for a specific household or the median income for the community, depending on whether the service they plan to provide serves specific households or the general community. The income thresholds vary by household size; recipients should generally use income thresholds for the appropriate household size but can use a default household size of three when easier for administration or when measuring income for a general community. The income limit for 185 percent of the Federal Poverty Guidelines for a household of three is $40,626 per year.6 In other words, recipients can always presume that a household earning below this level, or a community with median income below this level, is disproportionately impacted by the pandemic and eligible for services to respond. 5 These programs are Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program (SNAP), Free- and Reduced-Price Lunch (NSLP) and/or School Breakfast (SBP) programs, Medicare Part D Low-Income Subsidies, Supplemental Security Income (SSI), Head Start and/or Early Head Start, Special Supplemental Nutrition Program for Women, Infants, and Children (WIC), Section 8 Vouchers, Low-Income Home Energy Assistance Program (LIHEAP), and Pell Grants. For services to address educational disparities, Treasury will recognize Title I eligible schools as disproportionately impacted and responsive services that support the school generally or support the whole school as eligible. 6 For recipients in Alaska, the income limit for 185 percent of the Federal Poverty Guidelines for a household of three is $50,783 per year. For recipients in Hawaii, the income limit for 185 percent of the Federal Poverty Guidelines for a household of three is $46,731 per year 20 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Treasury recognizes the enumerated projects below, which have been expanded under the final rule, as eligible to respond to disproportionate impacts of the pandemic on households and communities: ✓ Pay for community health workers to help households access health & social services ✓ Remediation of lead paint or other lead hazards ✓ Primary care clinics, hospitals, integration of health services into other settings, and other investments in medical equipment & facilities designed to address health disparities ✓ Housing vouchers & assistance relocating to neighborhoods with higher economic opportunity ✓ Investments in neighborhoods to promote improved health outcomes ✓ Improvements to vacant and abandoned properties, including rehabilitation or maintenance, renovation, removal and remediation of environmental contaminants, demolition or deconstruction, greening/vacant lot cleanup & conversion to affordable housing7 ✓ Services to address educational disparities, including assistance to high-poverty school districts & educational and evidence-based services to address student academic, social, emotional, and mental health needs ✓ Schools and other educational equipment & facilities 7 Please see the final rule for further details and conditions applicable to this eligible use. This includes Treasury’s presumption that demolition of vacant or abandoned residential properties that results in a net reduction in occupiable housing units for low- and moderate-income individuals in an area where the availability of such housing is lower than the need for such housing is ineligible for support with SLFRF funds. 21 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Assistance to Small Businesses Small businesses have faced widespread challenges due to the pandemic, including periods of shutdown, declines in revenue, or increased costs. The final rule provides many tools for recipients to respond to the impacts of the pandemic on small businesses, or disproportionate impacts on businesses where pre-existing disparities like lack of access to capital compounded the pandemic’s effects. Small businesses eligible for assistance are those that experienced negative economic impacts or disproportionate impacts of the pandemic and meet the definition of “small business,” specifically: 1. Have no more than 500 employees, or if applicable, the size standard in number of employees established by the Administrator of the Small Business Administration for the industry in which the business concern or organization operates, and 2. Are a small business concern as defined in section 3 of the Small Business Act8 (which includes, among other requirements, that the business is independently owned and operated and is not dominant in its field of operation). Impacted Small Businesses Recipients can identify small businesses impacted by the pandemic, and measures to respond, in many ways; for example, recipients could consider: ✓ Decreased revenue or gross receipts ✓ Financial insecurity ✓ Increased costs ✓ Capacity to weather financial hardship ✓ Challenges covering payroll, rent or mortgage, and other operating costs Assistance to small businesses that experienced negative economic impacts includes the following enumerated uses: ✓ Loans or grants to mitigate financial hardship, such as by supporting payroll and benefits, costs to retain employees, and mortgage, rent, utility, and other operating costs ✓ Technical assistance, counseling, or other services to support business planning Disproportionately Impacted Small Businesses Treasury presumes that the following small businesses are disproportionately impacted by the pandemic: 8 15 U.S.C. 632. 22 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury ✓ Small businesses operating in Qualified Census Tracts ✓ Small businesses operated by Tribal governments or on Tribal lands ✓ Small businesses operating in the U.S. territories Assistance to disproportionately impacted small businesses includes the following enumerated uses, which have been expanded under the final rule: ✓ Rehabilitation of commercial properties, storefront improvements & façade improvements ✓ Technical assistance, business incubators & grants for start-up or expansion costs for small businesses ✓ Support for microbusinesses, including financial, childcare, and transportation costs 23 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Assistance to Nonprofits Nonprofits have faced significant challenges due to the pandemic’s increased demand for services and changing operational needs, as well as declines in revenue sources such as donations and fees. Nonprofits eligible for assistance are those that experienced negative economic impacts or disproportionate impacts of the pandemic and meet the definition of “nonprofit”—specifically those that are 501(c)(3) or 501(c)(19) tax-exempt organizations. Impacted Nonprofits Recipients can identify nonprofits impacted by the pandemic, and measures to respond, in many ways; for example, recipients could consider: ✓ Decreased revenue (e.g., from donations and fees) ✓ Financial insecurity ✓ Increased costs (e.g., uncompensated increases in service need) ✓ Capacity to weather financial hardship ✓ Challenges covering payroll, rent or mortgage, and other operating costs Assistance to nonprofits that experienced negative economic impacts includes the following enumerated uses: ✓ Loans or grants to mitigate financial hardship ✓ Technical or in-kind assistance or other services that mitigate negative economic impacts of the pandemic Disproportionately Impacted Nonprofits Treasury presumes that the following nonprofits are disproportionately impacted by the pandemic: ✓ Nonprofits operating in Qualified Census Tracts ✓ Nonprofits operated by Tribal governments or on Tribal lands ✓ Nonprofits operating in the U.S. territories Recipients may identify appropriate responses that are related and reasonably proportional to addressing these disproportionate impacts. 24 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Aid to Impacted Industries Recipients may use SLFRF funding to provide aid to industries impacted by the COVID-19 pandemic. Recipients should first designate an impacted industry and then provide aid to address the impacted industry’s negative economic impact. This sub-category of eligible uses does not separately identify disproportionate impacts and corresponding responsive services. 1. Designating an impacted industry. There are two main ways an industry can be designated as “impacted.” 1. If the industry is in the travel, tourism, or hospitality sectors (including Tribal development districts), the industry is impacted. 2. If the industry is outside the travel, tourism, or hospitality sectors, the industry is impacted if: a. The industry experienced at least 8 percent employment loss from pre-pandemic levels,9 or b. The industry is experiencing comparable or worse economic impacts as the national tourism, travel, and hospitality industries as of the date of the final rule, based on the totality of economic indicators or qualitative data (if quantitative data is unavailable), and if the impacts were generally due to the COVID-19 public health emergency. Recipients have flexibility to define industries broadly or narrowly, but Treasury encourages recipients to define narrow and discrete industries eligible for aid. State and territory recipients also have flexibility to define the industries with greater geographic precision; for example, a state may identify a particular industry in a certain region of a state as impacted. 2. Providing eligible aid to the impacted industry. Aid may only be provided to support businesses, attractions, and Tribal development districts operating prior to the pandemic and affected by required closures and other efforts to contain the pandemic. Further, aid should be generally broadly available to all businesses within the impacted industry to avoid potential conflicts of interest, and Treasury encourages aid to be first used for operational expenses, such as payroll, before being used on other types of costs. 9 Specifically, a recipient should compare the percent change in the number of employees of the recipient’s identified industry and the national Leisure & Hospitality sector in the three months before the pandemic’s most severe impacts began (a straight three-month average of seasonally-adjusted employment data from December 2019, January 2020, and February 2020) with the latest data as of the final rule (a straight three-month average of seasonally-adjusted employment data from September 2021, October 2021, and November 2021). For parity and simplicity, smaller recipients without employment data that measure industries in their specific jurisdiction may use data available for a broader unit of government for this calculation (e.g., a county may use data from the state in which it is located; a city may use data for the county, if available, or state in which it is located) solely for purposes of determining whether a particular industry is an impacted industry. 25 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Treasury recognizes the enumerated projects below as eligible responses to impacted industries. ✓ Aid to mitigate financial hardship, such as supporting payroll costs, lost pay and benefits for returning employees, support of operations and maintenance of existing equipment and facilities ✓ Technical assistance, counseling, or other services to support business planning ✓ COVID-19 mitigation and infection prevention measures (see section Public Health) As with all eligible uses, recipients may pursue a project not listed above by undergoing the steps outlined in the section Framework for Eligible Uses Beyond Those Enumerated. 26 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury PUBLIC SECTOR CAPACITY Recipients may use SLFRF funding to restore and bolster public sector capacity, which supports government’s ability to deliver critical COVID-19 services. There are three main categories of eligible uses to bolster public sector capacity and workforce: Public Safety, Public Health, and Human Services Staff; Government Employment and Rehiring Public Sector Staff; and Effective Service Delivery. Public Safety, Public Health, and Human Services Staff SLFRF funding may be used for payroll and covered benefits for public safety, public health, health care, human services and similar employees of a recipient government, for the portion of the employee’s time spent responding to COVID-19. Recipients should follow the steps below. 1. Identify eligible public safety, public health, and human services staff. Public safety staff include: ✓ Police officers (including state police officers) ✓ Sheriffs and deputy sheriffs ✓ Firefighters ✓ Emergency medical responders ✓ Correctional and detention officers ✓ Dispatchers and supervisor personnel that directly support public safety staff Public health staff include: ✓ Employees involved in providing medical and other physical or mental health services to patients and supervisory personnel, including medical staff assigned to schools, prisons, and other such institutions ✓ Laboratory technicians, medical examiners, morgue staff, and other support services essential for patient care ✓ Employees of public health departments directly engaged in public health matters and related supervisory personnel Human services staff include: ✓ Employees providing or administering social services and public benefits ✓ Child welfare services employees ✓ Child, elder, or family care employees 2. Assess portion of time spent on COVID-19 response for eligible staff. Recipients can use a variety of methods to assess the share of an employees’ time spent responding to COVID-19, including using reasonable estimates—such as estimating the share of time based on discussions with staff and applying that share to all employees in that position. For administrative convenience, recipients can consider public health and safety employees entirely devoted to responding to COVID-19 (and their payroll and benefits fully covered by SLFRF) if the 27 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury employee, or his or her operating unit or division, is “primarily dedicated” to responding to COVID- 19. Primarily dedicated means that more than half of the employee, unit, or division’s time is dedicated to responding to COVID-19. Recipients must periodically reassess their determination and maintain records to support their assessment, although recipients do not need to track staff hours. 3. Use SLFRF funding for payroll and covered benefits for the portion of eligible staff time spent on COVID-19 response. SLFRF funding may be used for payroll and covered benefits for the portion of the employees’ time spent on COVID-19 response, as calculated above, through the period of performance. Government Employment and Rehiring Public Sector Staff Under the increased flexibility of the final rule, SLFRF funding may be used to support a broader set of uses to restore and support public sector employment. Eligible uses include hiring up to a pre-pandemic baseline that is adjusted for historic underinvestment in the public sector, providing additional funds for employees who experienced pay cuts or were furloughed, avoiding layoffs, providing worker retention incentives, and paying for ancillary administrative costs related to hiring, support, and retention. • Restoring pre-pandemic employment. Recipients have two options to restore pre-pandemic employment, depending on the recipient’s needs. • If the recipient simply wants to hire back employees for pre-pandemic positions: Recipients may use SLFRF funds to hire employees for the same positions that existed on January 27, 2020 but that were unfilled or eliminated as of March 3, 2021. Recipients may use SLFRF funds to cover payroll and covered benefits for such positions through the period of performance. • If the recipient wants to hire above the pre-pandemic baseline and/or would like to have flexibility in positions: Recipients may use SLFRF funds to pay for payroll and covered benefits associated with the recipient increasing its number of budgeted FTEs up to 7.5 percent above its pre-pandemic baseline. Specifically, recipients should undergo the following steps: a. Identify the recipient’s budgeted FTE level on January 27, 2020. This includes all budgeted positions, filled and unfilled. This is called the pre-pandemic baseline. b. Multiply the pre-pandemic baseline by 1.075. This is called the adjusted pre- pandemic baseline. c. Identify the recipient’s budgeted FTE level on March 3, 2021, which is the beginning of the period of performance for SLFRF funds. Recipients may, but are not required to, exclude the number of FTEs dedicated to responding to the COVID-19 public health emergency. This is called the actual number of FTEs. d. Subtract the actual number of FTEs from the adjusted pre-pandemic baseline to calculate the number of FTEs that can be covered by SLFRF funds. Recipients do not have to hire for the same roles that existed pre-pandemic. 28 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Recipients may use SLFRF funds to cover payroll and covered benefits through the period of performance; these employees must have begun their employment on or after March 3, 2021. Recipients may only use SLFRF funds for additional FTEs hired over the March 3, 2021 level (i.e., the actual number of FTEs). • Supporting and retaining public sector workers. Recipients can also use funds in other ways that support the public sector workforce.10 These include: o Providing additional funding for employees who experienced pay reductions or were furloughed since the onset of the pandemic, up to the difference in the employee’s pay, taking into account unemployment benefits received. o Maintaining current compensation levels to prevent layoffs. SLFRF funds may be used to maintain current compensation levels, with adjustments for inflation, in order to prevent layoffs that would otherwise be necessary. o Providing worker retention incentives, including reasonable increases in compensation to persuade employees to remain with the employer as compared to other employment options. Retention incentives must be entirely additive to an employee’s regular compensation, narrowly tailored to need, and should not exceed incentives traditionally offered by the recipient or compensation that alternative employers may offer to compete for the employees. Treasury presumes that retention incentives that are less than 25 percent of the rate of base pay for an individual employee or 10 percent for a group or category of employees are reasonably proportional to the need to retain employees, as long as other requirements are met. • Covering administrative costs associated with administering the hiring, support, and retention programs above. Effective Service Delivery SLFRF funding may be used to improve the efficacy of public health and economic programs through tools like program evaluation, data, and outreach, as well as to address administrative needs caused or exacerbated by the pandemic. Eligible uses include: • Supporting program evaluation, data, and outreach through: 10 Recipients should be able to substantiate that these uses of funds are substantially due to the public health emergency or its negative economic impacts (e.g., fiscal pressures on state and local budgets) and respond to its impacts. See the final rule for details on these uses. 29 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury ✓ Program evaluation and evidence resources ✓ Data analysis resources to gather, assess, share, and use data ✓ Technology infrastructure to improve access to and the user experience of government IT systems, as well as technology improvements to increase public access and delivery of government programs and services ✓ Community outreach and engagement activities ✓ Capacity building resources to support using data and evidence, including hiring staff, consultants, or technical assistance support • Addressing administrative needs, including: ✓ Administrative costs for programs responding to the public health emergency and its economic impacts, including non-SLFRF and non-federally funded programs ✓ Address administrative needs caused or exacerbated by the pandemic, including addressing backlogs caused by shutdowns, increased repair or maintenance needs, and technology infrastructure to adapt government operations to the pandemic (e.g., video-conferencing software, data and case management systems) 30 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury CAPITAL EXPENDITURES As described above, the final rule clarifies that recipients may use funds for programs, services, and capital expenditures that respond to the public health and negative economic impacts of the pandemic. Any use of funds in this category for a capital expenditure must comply with the capital expenditure requirements, in addition to other standards for uses of funds. Capital expenditures are subject to the same eligibility standard as other eligible uses to respond to the pandemic’s public health and economic impacts; specifically, they must be related and reasonably proportional to the pandemic impact identified and reasonably designed to benefit the impacted population or class. For ease of administration, the final rule identifies enumerated types of capital expenditures that Treasury has identified as responding to the pandemic’s impacts; these are listed in the applicable sub- category of eligible uses (e.g., public health, assistance to households, etc.). Recipients may also identify other responsive capital expenditures. Similar to other eligible uses in the SLFRF program, no pre- approval is required for capital expenditures. To guide recipients’ analysis of whether a capital expenditure meets the eligibility standard, recipients (with the exception of Tribal governments) must complete and meet the requirements of a written justification for capital expenditures equal to or greater than $1 million. For large-scale capital expenditures, which have high costs and may require an extended length of time to complete, as well as most capital expenditures for non-enumerated uses of funds, Treasury requires recipients to submit their written justification as part of regular reporting. Specifically: If a project has total capital expenditures of and the use is enumerated by Treasury as eligible, then and the use is beyond those enumerated by Treasury as eligible, then Less than $1 million No Written Justification required No Written Justification required Greater than or equal to $1 million, but less than $10 million Written Justification required but recipients are not required to submit as part of regular reporting to Treasury Written Justification required and recipients must submit as part of regular reporting to Treasury $10 million or more Written Justification required and recipients must submit as part of regular reporting to Treasury A Written Justification includes: • Description of the harm or need to be addressed. Recipients should provide a description of the specific harm or need to be addressed and why the harm was exacerbated or caused by the public health emergency. Recipients may provide quantitative information on the extent and the type of harm, such as the number of individuals or entities affected. 31 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury • Explanation of why a capital expenditure is appropriate. For example, recipients should include an explanation of why existing equipment and facilities, or policy changes or additional funding to pertinent programs or services, would be inadequate. • Comparison of proposed capital project against at least two alternative capital expenditures and demonstration of why the proposed capital expenditure is superior. Recipients should consider the effectiveness of the capital expenditure in addressing the harm identified and the expected total cost (including pre-development costs) against at least two alternative capital expenditures. Where relevant, recipients should consider the alternatives of improving existing capital assets already owned or leasing other capital assets. Treasury presumes that the following capital projects are generally ineligible: Construction of new correctional facilities as a response to an increase in rate of crime Construction of new congregate facilities to decrease spread of COVID-19 in the facility Construction of convention centers, stadiums, or other large capital projects intended for general economic development or to aid impacted industries In undertaking capital expenditures, Treasury encourages recipients to adhere to strong labor standards, including project labor agreements and community benefits agreements that offer wages at or above the prevailing rate and include local hire provisions. Treasury also encourages recipients to prioritize in their procurements employers with high labor standards and to prioritize employers without recent violations of federal and state labor and employment laws. 32 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury FRAMEWORK FOR ELIGIBLE USES BEYOND THOSE ENUMERATED As described above, recipients have broad flexibility to identify and respond to other pandemic impacts and serve other populations that experienced pandemic impacts, beyond the enumerated uses and presumed eligible populations. Recipients should undergo the following steps to decide whether their project is eligible: Step 1. Identify COVID-19 public health or economic impact 2. Design a response that addresses or responds to the impact Analysis • Can identify impact to a specific household, business or nonprofit or to a class of households, businesses or nonprofits (i.e., group) • Can also identify disproportionate impacts, or more severe impacts, to a specific beneficiary or to a class • Types of responses can include a program, service, or capital expenditure • Response should be related and reasonably proportional to the harm • Response should also be reasonably designed to benefit impacted individual or class 1. Identify a COVID-19 public health or negative economic impact on an individual or a class. Recipients should identify an individual or class that is “impacted” or “disproportionately impacted” by the COVID-19 public health emergency or its negative economic impacts as well as the specific impact itself. • “Impacted” entities are those impacted by the disease itself or the harmful consequences of the economic disruptions resulting from or exacerbated by the COVID- 19 public health emergency. For example, an individual who lost their job or a small business that saw lower revenue during a period of closure would both have experienced impacts of the pandemic. • “Disproportionately impacted” entities are those that experienced disproportionate public health or economic outcomes from the pandemic; Treasury recognizes that pre- existing disparities, in many cases, amplified the impacts of the pandemic, causing more severe impacts in underserved communities. For example, a household living in a neighborhood with limited access to medical care and healthy foods may have faced health disparities before the pandemic, like a higher rate of chronic health conditions, that contributed to more severe health outcomes during the COVID-19 pandemic. The recipient may choose to identify these impacts at either the individual level or at a class level. If the recipient is identifying impacts at the individual level, they should retain documentation supporting the impact the individual experienced (e.g., documentation of lost revenues from a small business). Such documentation can be streamlined in many cases (e.g., self-attestation that a household requires food assistance). Recipients also have broad flexibility to identify a “class” – or a group of households, small businesses, or nonprofits – that experienced an impact. In these cases, the recipients should 33 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury first identify the class and the impact that it faced. Then, recipients only need to document that the individuals served fall within that class; recipients do not need to document a specific impact to each individual served. For example, a recipient could identify that restaurants in the downtown area faced substantial declines in revenue due to decreased foot traffic from workers; the recipient could develop a program to respond to the impact on that class and only needs to document that the businesses being served are restaurants in the downtown area. Recipients should keep the following considerations in mind when designating a class: • There should be a relationship between the definition of the class and the proposed response. Larger and less-specific classes are less likely to have experienced similar harms, which may make it more difficult to design a response that appropriately responds to those harms. • Classes may be determined on a population basis or on a geographic basis, and the response should be appropriately matched. For example, a response might be designed to provide childcare to single parents, regardless of which neighborhood they live in, or a response might provide a park to improve the health of a disproportionately impacted neighborhood. • Recipients may designate classes that experienced disproportionate impact, by assessing the impacts of the pandemic and finding that some populations experienced meaningfully more severe impacts than the general public. To determine these disproportionate impacts, recipients: o May designate classes based on academic research or government research publications (such as the citations provided in the supplementary information in the final rule), through analysis of their own data, or through analysis of other existing data sources. o May also consider qualitative research and sources to augment their analysis, or when quantitative data is not readily available. Such sources might include resident interviews or feedback from relevant state and local agencies, such as public health departments or social services departments. o Should consider the quality of the research, data, and applicability of analysis to their determination in all cases. • Some of the enumerated uses may also be appropriate responses to the impacts experienced by other classes of beneficiaries. It is permissible for recipients to provide these services to other classes, so long as the recipient determines that the response is also appropriate for those groups. • Recipients may designate a class based on income level, including at levels higher than the final rule definition of "low- and moderate-income." For example, a recipient may identify that households in their community with incomes above the final rule threshold for low-income nevertheless experienced disproportionate impacts from the pandemic and provide responsive services. 2. Design a response that addresses or responds to the impact. Programs, services, and other interventions must be reasonably designed to benefit the individual or class that experienced 34 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury the impact. They must also be related and reasonably proportional to the extent and type of impact experienced. For example, uses that bear no relation or are grossly disproportionate to the type or extent of the impact would not be eligible. “Reasonably proportional” refers to the scale of the response compared to the scale of the harm, as well as the targeting of the response to beneficiaries compared to the amount of harm they experienced; for example, it may not be reasonably proportional for a cash assistance program to provide a very small amount of aid to a group that experienced severe harm and a much larger amount to a group that experienced relatively little harm. Recipients should consider relevant factors about the harm identified and the response to evaluate whether the response is reasonably proportional. For example, recipients may consider the size of the population impacted and the severity, type, and duration of the impact. Recipients may also consider the efficacy, cost, cost-effectiveness, and time to delivery of the response. For disproportionately impacted communities, recipients may design interventions that address broader pre-existing disparities that contributed to more severe health and economic outcomes during the pandemic, such as disproportionate gaps in access to health care or pre-existing disparities in educational outcomes that have been exacerbated by the pandemic. 35 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Premium Pay The Coronavirus State and Local Fiscal Recovery Funds may be used to provide premium pay to eligible workers performing essential work during the pandemic. Premium pay may be awarded to eligible workers up to $13 per hour. Premium pay must be in addition to wages or remuneration (i.e., compensation) the eligible worker otherwise receives. Premium pay may not exceed $25,000 for any single worker during the program. Recipients should undergo the following steps to provide premium pay to eligible workers. 1. Identify an “eligible” worker. Eligible workers include workers “needed to maintain continuity of operations of essential critical infrastructure sectors.” These sectors and occupations are eligible: ✓ Health care ✓ Emergency response ✓ Sanitation, disinfection & cleaning ✓ Maintenance ✓ Grocery stores, restaurants, food production, and food delivery ✓ Pharmacy ✓ Biomedical research ✓ Behavioral health ✓ Medical testing and diagnostics ✓ Home and community-based health care or assistance with activities of daily living ✓ Family or child care ✓ Social services ✓ Public health ✓ Mortuary ✓ Critical clinical research, development, and testing necessary for COVID-19 response ✓ State, local, or Tribal government workforce ✓ Workers providing vital services to Tribes ✓ Educational, school nutrition, and other work required to operate a school facility ✓ Laundry ✓ Elections ✓ Solid waste or hazardous materials management, response, and cleanup ✓ Work requiring physical interaction with patients ✓ Dental care ✓ Transportation and warehousing ✓ Hotel and commercial lodging facilities that are used for COVID-19 mitigation and containment Beyond this list, the chief executive (or equivalent) of a recipient government may designate additional non-public sectors as critical so long as doing so is necessary to protecting the health and wellbeing of the residents of such jurisdictions. 2. Verify that the eligible worker performs “essential work,” meaning work that: • Is not performed while teleworking from a residence; and • Involves either: a. regular, in-person interactions with patients, the public, or coworkers of the individual that is performing the work; or b. regular physical handling of items that were handled by, or are to be handled by, patients, the public, or coworkers of the individual that is performing the work. 36 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury 3. Confirm that the premium pay “responds to” workers performing essential work during the COVID-19 public health emergency. Under the final rule, which broadened the share of eligible workers who can receive premium pay without a written justification, recipients may meet this requirement in one of three ways: • Eligible worker receiving premium pay is earning (with the premium included) at or below 150 percent of their residing state or county’s average annual wage for all occupations, as defined by the Bureau of Labor Statistics’ Occupational Employment and Wage Statistics, whichever is higher, on an annual basis; or • Eligible worker receiving premium pay is not exempt from the Fair Labor Standards Act overtime provisions; or • If a worker does not meet either of the above requirements, the recipient must submit written justification to Treasury detailing how the premium pay is otherwise responsive to workers performing essential work during the public health emergency. This may include a description of the essential worker’s duties, health, or financial risks faced due to COVID-19, and why the recipient determined that the premium pay was responsive. Treasury anticipates that recipients will easily be able to satisfy the justification requirement for front-line workers, like nurses and hospital staff. Premium pay may be awarded in installments or lump sums (e.g., monthly, quarterly, etc.) and may be awarded to hourly, part-time, or salaried or non-hourly workers. Premium pay must be paid in addition to wages already received and may be paid retrospectively. A recipient may not use SLFRF to merely reimburse itself for premium pay or hazard pay already received by the worker, and premium pay may not be paid to volunteers. 37 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Water & Sewer Infrastructure The Coronavirus State and Local Fiscal Recovery Funds may be used to make necessary investments in water and sewer infrastructure. State, local, and Tribal governments have a tremendous need to address the consequences of deferred maintenance in drinking water systems and removal, management, and treatment of sewage and stormwater, along with additional resiliency measures needed to adapt to climate change. Recipients may undertake the eligible projects below: PROJECTS ELIGIBLE UNDER EPA’S CLEAN WATER STATE REVOLVING FUND (CWSRF) Eligible projects under the CWSRF, and the final rule, include: ✓ Construction of publicly owned treatment works ✓ Projects pursuant to implementation of a nonpoint source pollution management program established under the Clean Water Act (CWA) ✓ Decentralized wastewater treatment systems that treat municipal wastewater or domestic sewage ✓ Management and treatment of stormwater or subsurface drainage water ✓ Water conservation, efficiency, or reuse measures ✓ Development and implementation of a conservation and management plan under the CWA ✓ Watershed projects meeting the criteria set forth in the CWA ✓ Energy consumption reduction for publicly owned treatment works ✓ Reuse or recycling of wastewater, stormwater, or subsurface drainage water ✓ Security of publicly owned treatment works Treasury encourages recipients to review the EPA handbook for the CWSRF for a full list of eligibilities. PROJECTS ELIGIBLE UNDER EPA’S DRINKING WATER STATE REVOLVING FUND (DWSRF) Eligible drinking water projects under the DWSRF, and the final rule, include: ✓ Facilities to improve drinking water quality ✓ Transmission and distribution, including improvements of water pressure or prevention of contamination in infrastructure and lead service line replacements ✓ New sources to replace contaminated drinking water or increase drought resilience, including aquifer storage and recovery system for water storage ✓ Green infrastructure, including green roofs, rainwater harvesting collection, permeable pavement ✓ Storage of drinking water, such as to prevent contaminants or equalize water demands ✓ Purchase of water systems and interconnection of systems ✓ New community water systems Treasury encourages recipients to review the EPA handbook for the DWSRF for a full list of eligibilities. 38 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury ADDITIONAL ELIGIBLE PROJECTS With broadened eligibility under the final rule, SLFRF funds may be used to fund additional types of projects— such as additional stormwater infrastructure, residential wells, lead remediation, and certain rehabilitations of dams and reservoirs — beyond the CWSRF and DWSRF, if they are found to be “necessary” according to the definition provided in the final rule and outlined below. ✓ Culvert repair, resizing, and removal, replacement of storm sewers, and additional types of stormwater infrastructure ✓ Infrastructure to improve access to safe drinking water for individual served by residential wells, including testing initiatives, and treatment/remediation strategies that address contamination ✓ Dam and reservoir rehabilitation if primary purpose of dam or reservoir is for drinking water supply and project is necessary for provision of drinking water ✓ Broad set of lead remediation projects eligible under EPA grant programs authorized by the Water Infrastructure Improvements for the Nation (WIIN) Act, such as lead testing, installation of corrosion control treatment, lead service line replacement, as well as water quality testing, compliance monitoring, and remediation activities, including replacement of internal plumbing and faucets and fixtures in schools and childcare facilities A “necessary” investment in infrastructure must be: (1) responsive to an identified need to achieve or maintain an adequate minimum level of service, which may include a reasonable projection of increased need, whether due to population growth or otherwise, (2) a cost-effective means for meeting that need, taking into account available alternatives, and (3) for investments in infrastructure that supply drinking water in order to meet projected population growth, projected to be sustainable over its estimated useful life. Please note that DWSRF and CWSRF-eligible projects are generally presumed to be necessary investments. Additional eligible projects generally must be responsive to an identified need to achieve or maintain an adequate minimum level of service. Recipients are only required to assess cost- effectiveness of projects for the creation of new drinking water systems, dam and reservoir rehabilitation projects, or projects for the extension of drinking water service to meet population growth needs. Recipients should review the supplementary information to the final rule for more details on requirements applicable to each type of investment. APPLICABLE STANDARDS & REQUIREMENTS Treasury encourages recipients to adhere to strong labor standards, including project labor agreements and community benefits agreements that offer wages at or above the prevailing rate and include local hire provisions. Treasury also encourages recipients to prioritize in their procurements employers with high labor standards and to prioritize employers without recent violations of federal and state labor and employment laws. 39 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Broadband Infrastructure The Coronavirus State and Local Fiscal Recovery Funds may be used to make necessary investments in broadband infrastructure, which has been shown to be critical for work, education, healthcare, and civic participation during the public health emergency. The final rule broadens the set of eligible broadband infrastructure investments that recipients may undertake. Recipients may pursue investments in broadband infrastructure meeting technical standards detailed below, as well as an expanded set of cybersecurity investments. BROADBAND INFRASTRUCTURE INVESTMENTS Recipients should adhere to the following requirements when designing a broadband infrastructure project: 1. Identify an eligible area for investment. Recipients are encouraged to prioritize projects that are designed to serve locations without access to reliable wireline 100/20 Mbps broadband service (meaning service that reliably provides 100 Mbps download speed and 20 Mbps upload speed through a wireline connection), but are broadly able to invest in projects designed to provide service to locations with an identified need for additional broadband investment. Recipients have broad flexibility to define need in their community. Examples of need could include: ✓ Lack of access to a reliable high-speed broadband connection ✓ Lack of affordable broadband ✓ Lack of reliable service If recipients are considering deploying broadband to locations where there are existing and enforceable federal or state funding commitments for reliable service of at least 100/20 Mbps, recipients must ensure that SLFRF funds are designed to address an identified need for additional broadband investment that is not met by existing federal or state funding commitments. Recipients must also ensure that SLFRF funds will not be used for costs that will be reimbursed by the other federal or state funding streams. 2. Design project to meet high-speed technical standards. Recipients are required to design projects to, upon completion, reliably meet or exceed symmetrical 100 Mbps download and upload speeds. In cases where it is not practicable, because of the excessive cost of the project or geography or topography of the area to be served by the project, eligible projects may be designed to reliably meet or exceed 100/20 Mbps and be scalable to a minimum of symmetrical 100 Mbps download and upload speeds. Treasury encourages recipients to prioritize investments in fiber-optic infrastructure wherever feasible and to focus on projects that will achieve last-mile connections. Further, Treasury encourages recipients to prioritize support for broadband networks owned, operated by, or affiliated with local governments, nonprofits, and co-operatives. 40 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury 3. Require enrollment in a low-income subsidy program. Recipients must require the service provider for a broadband project that provides service to households to either: ✓ Participate in the FCC’s Affordable Connectivity Program (ACP) ✓ Provide access to a broad-based affordability program to low-income consumers that provides benefits commensurate to ACP Treasury encourages broadband services to also include at least one low-cost option offered without data usage caps at speeds sufficient for a household with multiple users to simultaneously telework and engage in remote learning. Recipients are also encouraged to consult with the community on affordability needs. CYBERSECURITY INVESTMENTS SLFRF may be used for modernization of cybersecurity for existing and new broadband infrastructure, regardless of their speed delivery standards. This includes modernization of hardware and software. APPLICABLE STANDARDS & REQUIREMENTS Treasury encourages recipients to adhere to strong labor standards, including project labor agreements and community benefits agreements that offer wages at or above the prevailing rate and include local hire provisions. Treasury also encourages recipients to prioritize in their procurements employers with high labor standards and to prioritize employers without recent violations of federal and state labor and employment laws. 41 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Restrictions on Use While recipients have considerable flexibility to use Coronavirus State and Local Fiscal Recovery Funds to address the diverse needs of their communities, some restrictions on use of funds apply. OFFSET A REDUCTION IN NET TAX REVENUE • States and territories may not use this funding to directly or indirectly offset a reduction in net tax revenue resulting from a change in law, regulation, or administrative interpretation beginning on March 3, 2021, through the last day of the fiscal year in which the funds provided have been spent. If a state or territory cuts taxes during this period, it must demonstrate how it paid for the tax cuts from sources other than SLFRF, such as by enacting policies to raise other sources of revenue, by cutting spending, or through higher revenue due to economic growth. If the funds provided have been used to offset tax cuts, the amount used for this purpose must be repaid to the Treasury. DEPOSITS INTO PENSION FUNDS • No recipients except Tribal governments may use this funding to make a deposit to a pension fund. Treasury defines a “deposit” as an extraordinary contribution to a pension fund for the purpose of reducing an accrued, unfunded liability. While pension deposits are prohibited, recipients may use funds for routine payroll contributions connected to an eligible use of funds (e.g., for public health and safety staff). Examples of extraordinary payments include ones that: Reduce a liability incurred prior to the start of the COVID-19 public health emergency and occur outside the recipient's regular timing for making the payment Occur at the regular time for pension contributions but is larger than a regular payment would have been ADDITIONAL RESTRICTIONS AND REQUIREMENTS Additional restrictions and requirements that apply across all eligible use categories include: • No debt service or replenishing financial reserves. Since SLFRF funds are intended to be used prospectively, recipients may not use SLFRF funds for debt service or replenishing financial reserves (e.g., rainy day funds). • No satisfaction of settlements and judgments. Satisfaction of any obligation arising under or pursuant to a settlement agreement, judgment, consent decree, or judicially confirmed debt restructuring in a judicial, administrative, or regulatory proceeding is itself not an eligible use. However, if a settlement requires the recipient to provide services or incur other costs that are an eligible use of SLFRF funds, SLFRF may be used for those costs. • Additional general restrictions. SLFRF funds may not be used for a project that conflicts with or contravenes the purpose of the American Rescue Plan Act statute (e.g., uses of funds that 42 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury undermine COVID-19 mitigation practices in line with CDC guidance and recommendations) and may not be used in violation of the Award Terms and Conditions or conflict of interest requirements under the Uniform Guidance. Other applicable laws and regulations, outside of SLFRF program requirements, may also apply (e.g., laws around procurement, contracting, conflicts-of-interest, environmental standards, or civil rights). 43 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Program Administration The Coronavirus State and Local Fiscal Recovery Funds final rule details a number of administrative processes and requirements, including on distribution of funds, timeline for use of funds, transfer of funds, treatment of loans, use of funds to meet non-federal match or cost-share requirements, administrative expenses, reporting on use of funds, and remediation and recoupment of funds used for ineligible purposes. This section provides a summary for the most frequently asked questions. TIMELINE FOR USE OF FUNDS Under the SLFRF, funds must be used for costs incurred on or after March 3, 2021. Further, costs must be obligated by December 31, 2024, and expended by December 31, 2026. TRANSFERS Recipients may undertake projects on their own or through subrecipients, which carry out eligible uses on behalf of a recipient, including pooling funds with other recipients or blending and braiding SLFRF funds with other sources of funds. Localities may also transfer their funds to the state through section 603(c)(4), which will decrease the locality’s award and increase the state award amounts. LOANS Recipients may generally use SLFRF funds to provide loans for uses that are otherwise eligible, although there are special rules about how recipients should track program income depending on the length of the loan. Recipients should consult the final rule if they seek to utilize these provisions. NON-FEDERAL MATCH OR COST-SHARE REQUIREMENTS Funds available under the “revenue loss” eligible use category (sections 602(c)(1)(C) and 603(c)(1)(C) of the Social Security Act) generally may be used to meet the non-federal cost-share or matching requirements of other federal programs. However, note that SLFRF funds may not be used as the non- federal share for purposes of a state’s Medicaid and CHIP programs because the Office of Management and Budget has approved a waiver as requested by the Centers for Medicare & Medicaid Services pursuant to 2 CFR 200.102 of the Uniform Guidance and related regulations. SLFRF funds beyond those that are available under the revenue loss eligible use category may not be used to meet the non-federal match or cost-share requirements of other federal programs, other than as specifically provided for by statute. As an example, the Infrastructure Investment and Jobs Act provides that SLFRF funds may be used to meet the non-federal match requirements of authorized Bureau of Reclamation projects and certain broadband deployment projects. Recipients should consult the final rule for further details if they seek to utilize SLFRF funds as a match for these projects. ADMINISTRATIVE EXPENSES SLFRF funds may be used for direct and indirect administrative expenses involved in administering the program. For details on permissible direct and indirect administrative costs, recipients should refer to Treasury’s Compliance and Reporting Guidance. Costs incurred for the same purpose in like circumstances must be treated consistently as either direct or indirect costs. 44 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury REPORTING, COMPLIANCE & RECOUPMENT Recipients are required to comply with Treasury’s Compliance and Reporting Guidance, which includes submitting mandatory periodic reports to Treasury. Funds used in violation of the final rule are subject to remediation and recoupment. As outlined in the final rule, Treasury may identify funds used in violation through reporting or other sources. Recipients will be provided with an initial written notice of recoupment with an opportunity to submit a request for reconsideration before Treasury provides a final notice of recoupment. If the recipient receives an initial notice of recoupment and does not submit a request for reconsideration, the initial notice will be deemed the final notice. Treasury may pursue other forms of remediation and monitoring in conjunction with, or as an alternative to, recoupment. Bulletin BUL-2022-1 Coronavirus State and Local Fiscal Recovery Funds – Revenue Loss (Supersedes Bulletin 2021-7) TO: Local Officials FROM: Deborah A. Wagner, Director of Accounts DATE: January 2022 This bulletin supersedes Bulletin 2021-7, providing updated final guidance on the revenue loss component of the American Rescue Plan Act, due to the US Treasury’s issuance of the Final Rule on January 6, 2022. This Bulletin provides final guidance regarding the revenue loss component of the American Rescue Plan Act of 2021 (ARPA), Pub. L. No. 117-2, signed into law on March 11, 2021 by the President of the United States. This law provides resources through the new Coronavirus Local Fiscal Recovery Fund (CLFRF) to local governments to respond to the public health emergency caused by the Coronavirus Disease (COVID-19). This fund is administered by the US Department of the Treasury (hereafter, “US Treasury” or “Treasury”). Note that the information contained in this Bulletin reflects information currently in federal law and relevant guidance from the US Treasury. If this information is modified by future federal actions, the Executive Office for Administration and Finance’s (A&F) Federal Funds Office and/or the Director of Accounts (Director) of the Division of Local Services (DLS) may issue further guidance. In May 2021, Treasury published the Interim final rule (IFR) describing eligible and ineligible uses of funds (as well as other program provisions), sought feedback from the public on these program rules, and began to distribute funds. On January 6, 2022, Treasury adopted a final rule implementing the Coronavirus State and Local Fiscal Recovery Funds (SLFRF). The final rule responds to comments received on the interim final rule. This Bulletin provides information regarding important changes Treasury made relative to the revenue loss portion of the SLFRF. Supporting a Commonwealth of Communities www.mass.gov/DLS Geoffrey E. Snyder Commissioner of Revenue Sean R. Cronin Senior Deputy Commissioner Per Treasury’s “Overview of the Final Rule”, recipients now have two options for how to determine their amount of revenue loss. Recipients must choose one of the two options and cannot switch between these approaches after an election is made. 1. Recipients may elect a “standard allowance” of $10 million to spend on government services through the period of performance. Under this option, which is newly offered in the final rule Treasury presumes that up to $10 million in revenue has been lost due to the public health emergency and recipients are permitted to use that amount (not to exceed the award amount) to fund “government services.” The standard allowance provides an estimate of revenue loss that is based on an extensive analysis of average revenue loss across states and localities, and offers a simple, convenient way to determine revenue loss, particularly for SLFRF’s smallest recipients. All recipients may elect to use this standard allowance instead of calculating lost revenue using the formula below, including those with total allocations of $10 million or less. Electing the standard allowance does not increase or decrease a recipient’s total allocation. 2. Recipients may calculate their actual revenue loss according to the formula articulated in the final rule. Under this option, recipients calculate revenue loss at four distinct points in time, either at the end of each calendar year (e.g., December 31 for years 2020, 2021, 2022, and 2023) or the end of each fiscal year of the recipient. Under the flexibility provided in the final rule, recipients can choose whether to use calendar or fiscal year dates but must be consistent throughout the period of performance. Treasury has also provided several adjustments to the definition of general revenue in the final rule. To calculate revenue loss at each of these dates, recipients must follow a four-step process: a. Calculate revenues collected in the most recent full fiscal year prior to the public health emergency (i.e., last full fiscal year before January 27, 2020), called the base year revenue. b. Estimate counterfactual revenue, which is equal to the following formula, where n is the number of months elapsed since the end of the base year to the calculation date: 𝑎𝑎𝑟𝑑 𝑦𝑑𝑎𝑟 𝑟𝑑𝑟𝑑𝑚𝑟𝑑 ×(1+𝑔𝑟𝑚𝑟𝑟ℎ 𝑎𝑑𝑗𝑟𝑟𝑟𝑚𝑑𝑚𝑟)𝑚12 The growth adjustment is the greater of either a standard growth rate -5.2 percent1 - or the recipient’s average annual revenue growth in the last full three fiscal years prior to the COVID-19 public health emergency. c. Identify actual revenue, which equals revenues collected over the twelve months immediately preceding the calculation date. 1 At the time the interim final rule was published, the average annual growth across all state and local government “General Revenue from Own Sources” in the most recent three years of available data (2015 -2018) was 4.1%, which was presented as one option for the growth adjustment. Since the interim final rule was published, 2019 data has been made available, which increases this rate to 5.2%. Under the final rule, recipients must adjust actual revenue totals for the effect of tax cuts and tax increases that are adopted after the date of adoption of the final rule (January 6, 2022). Specifically, the estimated fiscal impact of tax cuts and tax increases adopted after January 6, 2022, must be added or subtracted to the calculation of actual revenue for purposes of calculation dates that occur on or after April 1, 2022. Recipients may subtract from their calculation of actual revenue the effect of tax increases enacted prior to the adoption of the final rule. Note that recipients that elect to remove the effect of tax increases enacted before the adoption of the final rule must also remove the effect of tax decreases enacted before the adoption of the final rule, such that they are accurately removing the effect of tax policy changes on revenue. d. Revenue loss for the calculation date is equal to counterfactual revenue minus actual revenue (adjusted for tax changes) for the twelve-month period. If actual revenue exceeds counterfactual revenue, the loss is set to zero for that twelve-month period. Revenue loss for the period of performance is the sum of the revenue loss on for each calculation date. The supplementary information in the final rule provides an example of this calculation, which recipients may find helpful, in the Revenue Loss section. Treasury will update reporting guidance to clarify how recipients electing to use a fiscal year basis will adjust prior calculations, and a recipient may adjust its prior calculations to reflect these changes prior to April 1, 2022. SLFRF funding from the revenue loss category may still be used to pay for “government services”, which “generally include any service traditionally provided by a government, including construction of roads and other infrastructure, provision of public safety and other services, and health and educational services.” For further information regarding the Treasury’s Final Rule, please refer to the links below on the Division of Local Services webpage: US Treasury CLFRF Resources • US Department of Treasury Press Release - (1/6/2022) o View Text of Final Rule o View User-Friendly Overview of Final Rule Brewster: Invitation to ARPA Planning Discussion with County Vaira Harik <vharik@barnstablecounty.org> Dear Colleagues, We wish to meet with your town's team to discuss planning for the County's ARPA funding. We are approaching your town's elected and appointed leadership first in order to make sure the meeting takes place at the time, in a format, and with the participants of your choosing. Please let me know by close of business on Tuesday 1/11/22 what your preferences are for having this discussion and of any discussion items (in addition to those below) you wish to address. As you are aware, both the County of Barnstable and your town are recipients of grant funding under the federal American Rescue Plan Act (ARPA). The County has been allocated $41.3 million by the US Treasury, one half of which has already been received. The Barnstable County Board of Commissioners has initiated a public engagement process to gain the perspective of citizens, stakeholders, and town elected and appointed officials as to how to make the best use of these funds. This process will extend through the month of January. As representatives of your town, we wish to: • Gain your insight on the questions below, • Discuss with you a number of potential County-wide projects we have in mind, and • Learn about your town's priorities for expenditure of your ARPA funds. You will notice that the discussion questions are very similar to several of those being asked of the public via the ARPA survey (https://forms.office.com/g/zPczsLxhhb): 1. How will your town prioritize the following potential expenditure categories? a. Infrastructure (Water/Sewer/Broadband) b. Public Health (Vax/Testing/Mental Health & Subst. Use Services) c. Economic Impacts (Financial Aid/Supports to persons/businesses/non-profits) d. Community Services (Affordable Housing) e. Community Services (Childcare, Education) f. Premium Pay (to Essential Workers) g. Revenue Replacement (to Local Government) 2. With regard to the County of Barnstable's ARPA funding ($41.3 million), does your town think that the County should allocate the funds to regional projects to benefit all residents, allocate them to the 15 towns based on population, or a combination? 3. 4. If the County allocates some or all of its ARPA funds to the 15 Towns, based on population some towns with very small year-round populations will receive relatively small amounts. Does your town favor an allocation approach that sets a base amount for each town, regardless of population size, and then allocates additional amounts based on population? We look forward to these discussions and invite you to share any preliminary thoughts and information if you wish to do so. Sincerely yours, Vaira Harik ______________________ Vaira Harik, M.S. Assistant County Administrator Barnstable County, MA Cell: 774-487-9435 Email: vharik@barnstablecounty.org MEMORANDUM TO: Municipal Chief Executives FR: Heath Fahle, A&F FFO DT: August 9, 2021 RE: ARPA Coronavirus Local Fiscal Recovery Fund – County Reallocations The American Rescue Plan Act of 2021, Pub. L. No. 117-2 (March 11, 2021) (ARPA), provides direct aid to local governments in response to the public health emergency caused by the Coronavirus Disease (COVID-19) through the Coronavirus Local Fiscal Recovery Fund (CLFRF). This fund is administered by the US Department of the Treasury (hereafter, “US Treasury” or “Treasury”). This memorandum announces that the Commonwealth will distribute the first tranche of the County Reallocation portion of these funds to eligible municipalities on or about August 16, 2021. County Reallocations The CLFRF allocates approximately $1.3 billion to counties in Massachusetts, including approximately $946 million to the nine counties that Treasury defines as “not units of general local government” and $393 million is available to the other five counties. Massachusetts counties categorized as “not units of general local government” include Berkshire, Essex, Franklin, Hampden, Hampshire, Middlesex, Nantucket, Suffolk, and Worcester. Funds for these counties will be reallocated on a per capita basis to the 254 municipalities in those counties (the “County Reallocations”). Per statute, CLFRF is disbursed in two tranches with 50 percent of the allocation provided now (the “First Tranche”) and the remaining 50 percent (“Second Tranche”) available not less than 12 months after the first payment. The Commonwealth has received the funds to distribute the first tranche of the County Reallocations. The Commonwealth will initiate these payments to eligible municipalities on or about August 16, 2021. Most municipalities will receive the funds within 2-3 business days. Per the US Treasury guidance, the existing grant agreement between each municipality and the US Treasury covers funds received through the County Reallocation process. Municipal officials are responsible for compliance with all applicable federal rules and regulations. Direct County Allocations Approximately $393 million is available to county governments as depicted in Figure 1. Funds are available to these entities directly from the US Treasury. The Commonwealth has no ability to alter these allocations. Municipalities within the jurisdiction of the counties listed below should contact county officials for more information. ARPA: Massachusetts Counties County Amount ($) Norfolk 137,282,758 Bristol 109,786,776 Plymouth 101,237,378 Barnstable 41,370,811 Dukes 3,366,538 Total 393,044,261 Figure 1: CLFRF Allocations to Massachusetts county governments Please see Appendix I for total CLFRF allocations by municipality. Contact Future Commonwealth activity related to the Coronavirus Local Fiscal Recovery Fund will be coordinated by the Executive Office for Administration & Finance (A&F) Federal Funds Office (FFO). Please contact Brendan Sweeney, Assistant Director for Federal Funds – Municipal, at Brendan.S.Sweeney@mass.gov or via telephone at (857) 338-0011. Coronavirus Local Fiscal Recovery Fund Allocations by Municipality Note: CLFRF is distributed in two tranches with 50 percent available now and 50 percent distributed not less than 12 months after the first payment. ARPA Coronavirus Local Fiscal Recovery Fund Allocations by Municipality Municipality Population County Functional County?CD1 CD2 US Treasury Classification DPH Hardest Hit Community Municipal Allocation Municipal Per Capita Amount County Reallocation County Reallocation Per Capita Total Amount Total Per Capita Amount Total Paid to Date Share of Total Paid FY21 Operating Budget CLFRF as Share of Budget County Amount County Amt per Capita Implied Total Amount with County Implied Total Amount Per Capita Abington 16,668 Plymouth Y 8th Nonentitlement Unit N 1,744,615 105 0 0 1,744,615 105 872,308 50.0%61,548,844 2.8%3,237,564 194 4,982,179 299 Acton 23,662 Middlesex N 3rd Nonentitlement Unit N 2,476,667 105 4,596,066 194 7,072,733 299 1,238,334 17.5%105,797,363 6.7%0 0 7,072,733 299 Acushnet 10,625 Bristol Y 9th Nonentitlement Unit N 1,112,103 105 0 0 1,112,103 105 556,052 50.0%32,481,401 3.4%2,063,782 194 3,175,885 299 Adams 8,010 Berkshire N 1st Nonentitlement Unit N 838,395 105 1,555,849 194 2,394,244 299 419,198 17.5%17,467,786 13.7%0 0 2,394,244 299 Agawam 28,613 Hampden N 1st Nonentitlement Unit N 2,994,881 105 5,557,740 194 8,552,621 299 1,497,441 17.5%99,326,124 8.6%0 0 8,552,621 299 Alford 488 Berkshire N 1st Nonentitlement Unit N 51,078 105 94,788 194 145,867 299 25,539 17.5%1,784,663 8.2%0 0 145,867 299 Amesbury 17,532 Essex N 6th Nonentitlement Unit N 1,835,049 105 3,405,385 194 5,240,435 299 917,525 17.5%67,314,043 7.8%0 0 5,240,435 299 Amherst 39,924 Hampshire N 2nd Nonentitlement Unit N 4,178,787 105 7,754,769 194 11,933,556 299 2,089,394 17.5%83,630,692 14.3%0 0 11,933,556 299 Andover 36,356 Essex N 3rd 6th Nonentitlement Unit N 3,805,330 105 7,061,727 194 10,867,057 299 1,902,665 17.5%191,464,202 5.7%0 0 10,867,057 299 Aquinnah 320 Dukes Y 9th Nonentitlement Unit N 33,494 105 0 0 33,494 105 16,747 50.0%5,705,651 0.6%62,156 194 95,650 299 Arlington 45,531 Middlesex N 5th Metropolitan City N 26,404,030 580 8,843,863 194 35,247,893 774 13,202,015 37.5%180,791,784 19.5%0 0 35,247,893 774 Ashburnham 6,348 Worcester N 3rd Nonentitlement Unit N 664,436 105 1,233,025 194 1,897,461 299 332,218 17.5%18,301,126 10.4%0 0 1,897,461 299 Ashby 3,219 Middlesex N 3rd Nonentitlement Unit N 336,928 105 625,253 194 962,181 299 168,464 17.5%8,864,898 10.9%0 0 962,181 299 Ashfield 1,717 Franklin N 1st Nonentitlement Unit N 179,716 105 333,507 194 513,223 299 89,858 17.5%5,230,137 9.8%0 0 513,223 299 Ashland 17,807 Middlesex N 5th Nonentitlement Unit N 1,863,833 105 3,458,801 194 5,322,634 299 931,916 17.5%68,131,306 7.8%0 0 5,322,634 299 Athol 11,732 Worcester N 2nd Nonentitlement Unit N 1,227,971 105 2,278,803 194 3,506,775 299 613,986 17.5%22,418,928 15.6%0 0 3,506,775 299 Attleboro 45,237 Bristol Y 4th Metropolitan City N 9,557,617 211 0 0 9,557,617 211 4,778,809 50.0%146,531,360 6.5%8,786,757 194 18,344,374 406 Auburn 16,766 Worcester N 2nd Nonentitlement Unit N 1,754,873 105 3,256,599 194 5,011,472 299 877,436 17.5%67,616,334 7.4%0 0 5,011,472 299 Avon 4,549 Norfolk Y 8th Nonentitlement Unit N 476,137 105 0 0 476,137 105 238,069 50.0%29,758,156 1.6%883,590 194 1,359,727 299 Ayer 8,196 Middlesex N 3rd Nonentitlement Unit N 857,863 105 1,591,977 194 2,449,840 299 428,932 17.5%30,641,199 8.0%0 0 2,449,840 299 Barnstable 44,477 Barnstable Y 9th Metropolitan City N 7,692,669 173 0 0 7,692,669 173 3,846,335 50.0%182,310,922 4.2%8,639,136 194 16,331,805 367 Barre 5,578 Worcester N 2nd Nonentitlement Unit N 583,841 105 1,083,461 194 1,667,302 299 291,921 17.5%12,309,373 13.5%0 0 1,667,302 299 Becket 1,716 Berkshire N 1st Nonentitlement Unit N 179,611 105 333,313 194 512,924 299 89,806 17.5%7,257,410 7.1%0 0 512,924 299 Bedford 14,123 Middlesex N 6th Nonentitlement Unit N 1,478,234 105 2,743,227 194 4,221,461 299 739,117 17.5%101,070,456 4.2%0 0 4,221,461 299 Belchertown 15,098 Hampshire N 2nd Nonentitlement Unit N 1,580,286 105 2,932,609 194 4,512,895 299 790,143 17.5%54,025,122 8.4%0 0 4,512,895 299 Bellingham 17,270 Norfolk Y 2nd 4th Nonentitlement Unit N 1,807,626 105 0 0 1,807,626 105 903,813 50.0%67,982,989 2.7%3,354,495 194 5,162,121 299 Belmont 26,116 Middlesex N 5th Nonentitlement Unit N 2,733,524 105 5,072,727 194 7,806,251 299 1,366,762 17.5%131,661,023 5.9%0 0 7,806,251 299 Berkley 6,851 Bristol Y 4th Nonentitlement Unit N 717,084 105 0 0 717,084 105 358,542 50.0%24,463,843 2.9%1,330,726 194 2,047,811 299 Berlin 3,240 Worcester N 3rd Nonentitlement Unit N 339,126 105 629,332 194 968,458 299 169,563 17.5%15,191,679 6.4%0 0 968,458 299 Bernardston 2,090 Franklin N 1st Nonentitlement Unit N 218,757 105 405,958 194 624,715 299 109,379 17.5%5,397,112 11.6%0 0 624,715 299 Beverly 42,174 Essex N 6th Nonentitlement Unit N 4,414,292 105 8,191,805 194 12,606,097 299 2,207,146 17.5%144,272,745 8.7%0 0 12,606,097 299 Billerica 43,367 Middlesex N 6th Nonentitlement Unit N 4,539,161 105 8,423,531 194 12,962,693 299 2,269,581 17.5%180,287,345 7.2%0 0 12,962,693 299 Blackstone 9,288 Worcester N 2nd Nonentitlement Unit N 972,162 105 1,804,085 194 2,776,247 299 486,081 17.5%26,063,955 10.7%0 0 2,776,247 299 Blandford 1,252 Hampden N 1st Nonentitlement Unit N 131,045 105 243,186 194 374,231 299 65,523 17.5%5,112,044 7.3%0 0 374,231 299 Bolton 5,426 Worcester N 3rd Nonentitlement Unit N 567,932 105 1,053,937 194 1,621,868 299 283,966 17.5%26,315,858 6.2%0 0 1,621,868 299 Boston 692,600 Suffolk N 7th 8th Metropolitan City Y 424,179,607 612 134,529,431 194 558,709,038 807 212,089,804 38.0%3,605,778,971 15.5%0 0 558,709,038 807 Bourne 19,762 Barnstable Y 9th Nonentitlement Unit N 2,068,460 105 0 0 2,068,460 105 1,034,230 50.0%79,056,269 2.6%3,838,537 194 5,906,997 299 Boxborough 5,793 Middlesex N 3rd Nonentitlement Unit N 606,345 105 1,125,222 194 1,731,567 299 303,172 17.5%23,458,126 7.4%0 0 1,731,567 299 Boxford 8,332 Essex N 6th Nonentitlement Unit N 872,098 105 1,618,393 194 2,490,492 299 436,049 17.5%37,638,288 6.6%0 0 2,490,492 299 Boylston 4,712 Worcester N 2nd Nonentitlement Unit N 493,198 105 915,251 194 1,408,449 299 246,599 17.5%17,946,179 7.8%0 0 1,408,449 299 Braintree 37,190 Norfolk Y 8th Nonentitlement Unit N 3,892,624 105 0 0 3,892,624 105 1,946,312 50.0%149,080,714 2.6%7,223,722 194 11,116,345 299 Brewster 9,775 Barnstable Y 9th Nonentitlement Unit N 1,023,135 105 0 0 1,023,135 105 511,568 50.0%50,671,688 2.0%1,898,679 194 2,921,814 299 Bridgewater 27,619 Plymouth Y 8th Nonentitlement Unit N 2,890,841 105 0 0 2,890,841 105 1,445,420 50.0%65,863,228 4.4%5,364,667 194 8,255,508 299 Brimfield 3,680 Hampden N 1st Nonentitlement Unit N 385,180 105 714,797 194 1,099,977 299 192,590 17.5%12,222,920 9.0%0 0 1,099,977 299 Brockton 95,708 Plymouth Y 8th Metropolitan City Y 34,590,793 361 0 0 34,590,793 361 17,295,397 50.0%418,716,082 8.3%18,590,157 194 53,180,950 556 Brookfield 3,452 Worcester N 1st Nonentitlement Unit N 361,316 105 670,511 194 1,031,826 299 180,658 17.5%9,574,493 10.8%0 0 1,031,826 299 Brookline 59,121 Norfolk Y 4th Metropolitan City N 32,406,450 548 0 0 32,406,450 548 16,203,225 50.0%315,559,967 10.3%11,483,561 194 43,890,011 742 Buckland 1,850 Franklin N 1st Nonentitlement Unit N 193,637 105 359,341 194 552,978 299 96,818 17.5%4,960,755 11.1%0 0 552,978 299 Burlington 28,627 Middlesex N 6th Nonentitlement Unit N 2,996,347 105 5,560,459 194 8,556,806 299 1,498,173 17.5%153,251,242 5.6%0 0 8,556,806 299 Cambridge 118,927 Middlesex N 5th 7th Metropolitan City N 65,019,211 547 23,100,176 194 88,119,387 741 32,509,606 36.9%880,742,197 10.0%0 0 88,119,387 741 Canton 23,805 Norfolk Y 8th Nonentitlement Unit N 2,491,635 105 0 0 2,491,635 105 1,245,817 50.0%105,433,717 2.4%4,623,842 194 7,115,477 299 Carlisle 5,252 Middlesex N 3rd Nonentitlement Unit N 549,719 105 1,020,139 194 1,569,859 299 274,860 17.5%31,452,779 5.0%0 0 1,569,859 299 Carver 11,767 Plymouth Y 9th Nonentitlement Unit N 1,231,635 105 0 0 1,231,635 105 615,817 50.0%50,227,892 2.5%2,285,602 194 3,517,237 299 1 of 7 8/9/2021 Coronavirus Local Fiscal Recovery Fund Allocations by Municipality Note: CLFRF is distributed in two tranches with 50 percent available now and 50 percent distributed not less than 12 months after the first payment. ARPA Coronavirus Local Fiscal Recovery Fund Allocations by Municipality Municipality Population County Functional County?CD1 CD2 US Treasury Classification DPH Hardest Hit Community Municipal Allocation Municipal Per Capita Amount County Reallocation County Reallocation Per Capita Total Amount Total Per Capita Amount Total Paid to Date Share of Total Paid FY21 Operating Budget CLFRF as Share of Budget County Amount County Amt per Capita Implied Total Amount with County Implied Total Amount Per Capita Charlemont 1,233 Franklin N 1st Nonentitlement Unit N 129,056 105 239,496 194 368,552 299 64,528 17.5%3,929,721 9.4%0 0 368,552 299 Charlton 13,713 Worcester N 1st Nonentitlement Unit N 1,435,320 105 2,663,589 194 4,098,909 299 717,660 17.5%33,211,430 12.3%0 0 4,098,909 299 Chatham 5,982 Barnstable Y 9th Nonentitlement Unit N 626,127 105 0 0 626,127 105 313,064 50.0%51,456,178 1.2%1,161,933 194 1,788,061 299 Chelmsford 35,391 Middlesex N 3rd Nonentitlement Unit N 3,704,325 105 6,874,287 194 10,578,612 299 1,852,162 17.5%140,551,441 7.5%0 0 10,578,612 299 Chelsea 39,690 Suffolk N 7th Nonentitlement Unit Y 4,154,295 105 7,709,317 194 11,863,612 299 2,077,147 17.5%193,662,148 6.1%0 0 11,863,612 299 Cheshire 3,129 Berkshire N 1st Nonentitlement Unit N 327,508 105 607,772 194 935,279 299 163,754 17.5%6,739,397 13.9%0 0 935,279 299 Chester 1,369 Hampden N 1st Nonentitlement Unit N 143,291 105 265,912 194 409,203 299 71,646 17.5%0 0.0%0 0 409,203 299 Chesterfield 1,249 Hampshire N 1st Nonentitlement Unit N 130,731 105 242,604 194 373,335 299 65,366 17.5%4,440,081 8.4%0 0 373,335 299 Chicopee 55,126 Hampden N 1st Metropolitan City N 28,828,571 523 10,707,579 194 39,536,150 717 14,414,286 36.5%222,207,313 17.8%0 0 39,536,150 717 Chilmark 922 Dukes Y 9th Nonentitlement Unit N 96,504 105 0 0 96,504 105 48,252 50.0%11,630,667 0.8%179,088 194 275,592 299 Clarksburg 1,638 Berkshire N 1st Nonentitlement Unit N 171,447 105 318,162 194 489,609 299 85,724 17.5%5,454,390 9.0%0 0 489,609 299 Clinton 14,000 Worcester N 3rd Nonentitlement Unit N 1,465,360 105 2,719,336 194 4,184,696 299 732,680 17.5%51,485,285 8.1%0 0 4,184,696 299 Cohasset 8,548 Norfolk Y 8th Nonentitlement Unit N 894,707 105 0 0 894,707 105 447,353 50.0%50,838,082 1.8%1,660,349 194 2,555,056 299 Colrain 1,661 Franklin N 1st Nonentitlement Unit N 173,854 105 322,630 194 496,484 299 86,927 17.5%4,813,210 10.3%0 0 496,484 299 Concord 18,918 Middlesex N 3rd Nonentitlement Unit N 1,980,120 105 3,674,600 194 5,654,719 299 990,060 17.5%118,129,644 4.8%0 0 5,654,719 299 Conway 1,873 Franklin N 1st Nonentitlement Unit N 196,044 105 363,808 194 559,852 299 98,022 17.5%0 0.0%0 0 559,852 299 Cummington 874 Hampshire N 1st Nonentitlement Unit N 91,480 105 169,764 194 261,245 299 45,740 17.5%3,117,365 8.4%0 0 261,245 299 Dalton 6,525 Berkshire N 1st Nonentitlement Unit N 682,962 105 1,267,405 194 1,950,367 299 341,481 17.5%19,323,607 10.1%0 0 1,950,367 299 Danvers 27,549 Essex N 6th Nonentitlement Unit N 2,883,514 105 5,351,070 194 8,234,584 299 1,441,757 17.5%113,771,545 7.2%0 0 8,234,584 299 Dartmouth 34,188 Bristol Y 9th Nonentitlement Unit N 3,578,409 105 0 0 3,578,409 105 1,789,204 50.0%98,130,963 3.6%6,640,618 194 10,219,027 299 Dedham 25,219 Norfolk Y 8th Nonentitlement Unit N 2,639,636 105 0 0 2,639,636 105 1,319,818 50.0%117,589,016 2.2%4,898,495 194 7,538,131 299 Deerfield 4,991 Franklin N 2nd Nonentitlement Unit N 522,401 105 969,443 194 1,491,844 299 261,200 17.5%17,213,287 8.7%0 0 1,491,844 299 Dennis 13,871 Barnstable Y 9th Nonentitlement Unit N 1,451,858 105 0 0 1,451,858 105 725,929 50.0%65,565,080 2.2%2,694,279 194 4,146,137 299 Dighton 7,967 Bristol Y 4th Nonentitlement Unit N 833,894 105 0 0 833,894 105 416,947 50.0%23,806,736 3.5%1,547,496 194 2,381,391 299 Douglas 9,038 Worcester N 2nd Nonentitlement Unit N 945,994 105 1,755,526 194 2,701,520 299 472,997 17.5%32,794,836 8.2%0 0 2,701,520 299 Dover 6,127 Norfolk Y 4th Nonentitlement Unit N 641,304 105 0 0 641,304 105 320,652 50.0%40,161,333 1.6%1,190,098 194 1,831,402 299 Dracut 31,634 Middlesex N 3rd Nonentitlement Unit N 3,311,085 105 6,144,534 194 9,455,619 299 1,655,543 17.5%90,338,729 10.5%0 0 9,455,619 299 Dudley 11,773 Worcester N 1st Nonentitlement Unit N 1,232,263 105 2,286,767 194 3,519,030 299 616,131 17.5%19,692,181 17.9%0 0 3,519,030 299 Dunstable 3,403 Middlesex N 3rd Nonentitlement Unit N 356,187 105 660,993 194 1,017,180 299 178,094 17.5%11,537,330 8.8%0 0 1,017,180 299 Duxbury 15,921 Plymouth Y 9th Nonentitlement Unit N 1,666,428 105 0 0 1,666,428 105 833,214 50.0%85,352,881 2.0%3,092,468 194 4,758,896 299 East Bridgewater 14,526 Plymouth Y 8th Nonentitlement Unit N 1,520,415 105 0 0 1,520,415 105 760,208 50.0%52,160,433 2.9%2,821,505 194 4,341,921 299 East Brookfield 2,210 Worcester N 1st Nonentitlement Unit N 231,318 105 429,267 194 660,584 299 115,659 17.5%5,342,107 12.4%0 0 660,584 299 East Longmeadow 16,192 Hampden N 1st Nonentitlement Unit N 1,694,793 105 3,145,106 194 4,839,899 299 847,397 17.5%65,666,922 7.4%0 0 4,839,899 299 Eastham 4,906 Barnstable Y 9th Nonentitlement Unit N 513,504 105 0 0 513,504 105 256,752 50.0%33,557,389 1.5%952,933 194 1,466,437 299 Easthampton 15,829 Hampshire N 1st Nonentitlement Unit N 1,656,799 105 3,074,598 194 4,731,396 299 828,399 17.5%49,842,999 9.5%0 0 4,731,396 299 Easton 25,105 Bristol Y 4th Nonentitlement Unit N 2,627,704 105 0 0 2,627,704 105 1,313,852 50.0%83,889,056 3.1%4,876,352 194 7,504,056 299 Edgartown 4,348 Dukes Y 9th Nonentitlement Unit N 455,099 105 0 0 455,099 105 227,549 50.0%43,820,087 1.0%844,548 194 1,299,647 299 Egremont 1,205 Berkshire N 1st Nonentitlement Unit N 126,126 105 234,057 194 360,183 299 63,063 17.5%5,141,046 7.0%0 0 360,183 299 Erving 1,750 Franklin N 2nd Nonentitlement Unit N 183,170 105 339,917 194 523,087 299 91,585 17.5%13,604,547 3.8%0 0 523,087 299 Essex 3,799 Essex N 6th Nonentitlement Unit N 397,636 105 737,911 194 1,135,547 299 198,818 17.5%18,403,742 6.2%0 0 1,135,547 299 Everett 46,451 Middlesex N 7th Nonentitlement Unit Y 4,861,959 105 9,022,562 194 13,884,521 299 2,430,980 17.5%221,609,617 6.3%0 0 13,884,521 299 Fairhaven 16,078 Bristol Y 9th Nonentitlement Unit N 1,682,861 105 0 0 1,682,861 105 841,431 50.0%53,993,124 3.1%3,122,963 194 4,805,824 299 Fall River 89,541 Bristol Y 4th 9th Metropolitan City Y 69,599,142 777 0 0 69,599,142 777 34,799,571 50.0%309,849,509 22.5%17,392,290 194 86,991,432 972 Falmouth 30,993 Barnstable Y 9th Nonentitlement Unit N 3,243,993 105 0 0 3,243,993 105 1,621,996 50.0%145,606,667 2.2%6,020,027 194 9,264,019 299 Fitchburg 40,638 Worcester N 3rd Metropolitan City Y 23,345,004 574 7,893,455 194 31,238,459 769 11,672,502 37.4%145,364,513 21.5%0 0 31,238,459 769 Florida 715 Berkshire N 1st Nonentitlement Unit N 74,838 105 138,880 194 213,718 299 37,419 17.5%4,259,245 5.0%0 0 213,718 299 Foxborough 18,399 Norfolk Y 4th Nonentitlement Unit N 1,925,797 105 0 0 1,925,797 105 962,898 50.0%78,788,225 2.4%3,573,790 194 5,499,587 299 Framingham 74,416 Middlesex N 5th Metropolitan City Y 12,373,262 166 14,454,436 194 26,827,698 361 6,186,631 23.1%302,263,887 8.9%0 0 26,827,698 361 Franklin 34,087 Norfolk Y 4th Nonentitlement Unit N 3,567,837 105 0 0 3,567,837 105 1,783,919 50.0%129,515,855 2.8%6,621,000 194 10,188,837 299 Freetown 9,394 Bristol Y 4th Nonentitlement Unit N 983,256 105 0 0 983,256 105 491,628 50.0%31,232,756 3.1%1,824,674 194 2,807,931 299 Gardner 20,683 Worcester N 3rd Nonentitlement Unit N 2,164,860 105 4,017,430 194 6,182,290 299 1,082,430 17.5%64,324,429 9.6%0 0 6,182,290 299 Georgetown 8,768 Essex N 6th Nonentitlement Unit N 917,734 105 1,703,081 194 2,620,815 299 458,867 17.5%33,390,662 7.8%0 0 2,620,815 299 Gill 1,465 Franklin N 2nd Nonentitlement Unit N 153,339 105 284,559 194 437,899 299 76,670 17.5%3,784,249 11.6%0 0 437,899 299 2 of 7 8/9/2021 Coronavirus Local Fiscal Recovery Fund Allocations by Municipality Note: CLFRF is distributed in two tranches with 50 percent available now and 50 percent distributed not less than 12 months after the first payment. ARPA Coronavirus Local Fiscal Recovery Fund Allocations by Municipality Municipality Population County Functional County?CD1 CD2 US Treasury Classification DPH Hardest Hit Community Municipal Allocation Municipal Per Capita Amount County Reallocation County Reallocation Per Capita Total Amount Total Per Capita Amount Total Paid to Date Share of Total Paid FY21 Operating Budget CLFRF as Share of Budget County Amount County Amt per Capita Implied Total Amount with County Implied Total Amount Per Capita Gloucester 30,430 Essex N 6th Metropolitan City N 17,264,797 567 5,910,671 194 23,175,468 762 8,632,399 37.2%121,249,797 19.1%0 0 23,175,468 762 Goshen 1,059 Hampshire N 1st Nonentitlement Unit N 110,844 105 205,698 194 316,542 299 55,422 17.5%3,473,771 9.1%0 0 316,542 299 Gosnold 75 Dukes Y 9th Nonentitlement Unit N 7,850 105 0 0 7,850 105 3,925 50.0%0 0.0%14,568 194 22,418 299 Grafton 18,883 Worcester N 2nd Nonentitlement Unit N 1,976,456 105 3,667,801 194 5,644,258 299 988,228 17.5%70,593,426 8.0%0 0 5,644,258 299 Granby 6,291 Hampshire N 1st Nonentitlement Unit N 658,470 105 1,221,953 194 1,880,423 299 329,235 17.5%21,645,153 8.7%0 0 1,880,423 299 Granville 1,611 Hampden N 1st Nonentitlement Unit N 168,621 105 312,918 194 481,539 299 84,311 17.5%4,182,584 11.5%0 0 481,539 299 Great Barrington 6,945 Berkshire N 1st Nonentitlement Unit N 726,923 105 1,348,985 194 2,075,908 299 363,462 17.5%30,897,563 6.7%0 0 2,075,908 299 Greenfield 17,258 Franklin N 2nd Nonentitlement Unit N 1,806,370 105 3,352,164 194 5,158,534 299 903,185 17.5%61,370,598 8.4%0 0 5,158,534 299 Groton 11,325 Middlesex N 3rd Nonentitlement Unit N 1,185,371 105 2,199,748 194 3,385,120 299 592,686 17.5%41,464,563 8.2%0 0 3,385,120 299 Groveland 6,849 Essex N 6th Nonentitlement Unit N 716,875 105 1,330,338 194 2,047,213 299 358,437 17.5%20,238,207 10.1%0 0 2,047,213 299 Hadley 5,342 Hampshire N 2nd Nonentitlement Unit N 559,139 105 1,037,621 194 1,596,760 299 279,570 17.5%19,569,123 8.2%0 0 1,596,760 299 Halifax 7,896 Plymouth Y 9th Nonentitlement Unit N 826,463 105 0 0 826,463 105 413,231 50.0%25,416,496 3.3%1,533,705 194 2,360,168 299 Hamilton 8,051 Essex N 6th Nonentitlement Unit N 842,687 105 1,563,812 194 2,406,499 299 421,343 17.5%34,698,735 6.9%0 0 2,406,499 299 Hampden 5,177 Hampden N 1st Nonentitlement Unit N 541,869 105 1,005,572 194 1,547,441 299 270,935 17.5%15,237,949 10.2%0 0 1,547,441 299 Hancock 696 Berkshire N 1st Nonentitlement Unit N 72,849 105 135,190 194 208,039 299 36,425 17.5%2,430,089 8.6%0 0 208,039 299 Hanover 14,570 Plymouth Y 9th Nonentitlement Unit N 1,525,021 105 0 0 1,525,021 105 762,510 50.0%66,031,394 2.3%2,830,052 194 4,355,073 299 Hanson 10,914 Plymouth Y 9th Nonentitlement Unit N 1,142,353 105 0 0 1,142,353 105 571,176 50.0%30,656,573 3.7%2,119,917 194 3,262,269 299 Hardwick 3,057 Worcester N 2nd Nonentitlement Unit N 319,972 105 593,786 194 913,758 299 159,986 17.5%5,703,919 16.0%0 0 913,758 299 Harvard 6,620 Worcester N 3rd Nonentitlement Unit N 692,906 105 1,285,857 194 1,978,763 299 346,453 17.5%34,428,302 5.7%0 0 1,978,763 299 Harwich 12,142 Barnstable Y 9th Nonentitlement Unit N 1,270,886 105 0 0 1,270,886 105 635,443 50.0%68,660,369 1.9%2,358,441 194 3,629,327 299 Hatfield 3,251 Hampshire N 2nd Nonentitlement Unit N 340,277 105 631,469 194 971,746 299 170,139 17.5%12,736,531 7.6%0 0 971,746 299 Haverhill 64,014 Essex N 3rd Metropolitan City Y 25,039,680 391 12,433,969 194 37,473,649 585 12,519,840 33.4%208,665,335 18.0%0 0 37,473,649 585 Hawley 334 Franklin N 1st Nonentitlement Unit N 34,959 105 64,876 194 99,835 299 17,480 17.5%1,232,292 8.1%0 0 99,835 299 Heath 695 Franklin N 1st Nonentitlement Unit N 72,745 105 134,996 194 207,740 299 36,372 17.5%0 0.0%0 0 207,740 299 Hingham 24,679 Plymouth Y 8th Nonentitlement Unit N 2,583,115 105 0 0 2,583,115 105 1,291,558 50.0%118,195,412 2.2%4,793,606 194 7,376,722 299 Hinsdale 1,911 Berkshire N 1st Nonentitlement Unit N 200,022 105 371,189 194 571,211 299 100,011 17.5%6,388,170 8.9%0 0 571,211 299 Holbrook 11,033 Norfolk Y 8th Nonentitlement Unit N 1,154,808 105 0 0 1,154,808 105 577,404 50.0%44,452,833 2.6%2,143,031 194 3,297,839 299 Holden 19,303 Worcester N 2nd Nonentitlement Unit N 2,020,417 105 3,749,381 194 5,769,799 299 1,010,209 17.5%56,591,758 10.2%0 0 5,769,799 299 Holland 2,482 Hampden N 1st Nonentitlement Unit N 259,787 105 482,099 194 741,887 299 129,894 17.5%8,181,018 9.1%0 0 741,887 299 Holliston 14,912 Middlesex N 5th Nonentitlement Unit N 1,560,817 105 2,896,481 194 4,457,299 299 780,409 17.5%71,930,149 6.2%0 0 4,457,299 299 Holyoke 40,117 Hampden N 1st Metropolitan City Y 29,894,310 745 7,792,257 194 37,686,567 939 14,947,155 39.7%159,321,427 23.7%0 0 37,686,567 939 Hopedale 5,951 Worcester N 4th Nonentitlement Unit N 622,883 105 1,155,912 194 1,778,795 299 311,441 17.5%26,480,893 6.7%0 0 1,778,795 299 Hopkinton 18,470 Middlesex N 4th Nonentitlement Unit N 1,933,228 105 3,587,581 194 5,520,809 299 966,614 17.5%93,901,472 5.9%0 0 5,520,809 299 Hubbardston 4,829 Worcester N 2nd Nonentitlement Unit N 505,444 105 937,977 194 1,443,421 299 252,722 17.5%9,853,105 14.6%0 0 1,443,421 299 Hudson 19,864 Middlesex N 3rd Nonentitlement Unit N 2,079,136 105 3,858,349 194 5,937,485 299 1,039,568 17.5%90,763,754 6.5%0 0 5,937,485 299 Hull 10,475 Plymouth Y 8th Nonentitlement Unit N 1,096,403 105 0 0 1,096,403 105 548,202 50.0%44,081,503 2.5%2,034,646 194 3,131,049 299 Huntington 2,169 Hampshire N 1st Nonentitlement Unit N 227,026 105 421,303 194 648,329 299 113,513 17.5%5,778,994 11.2%0 0 648,329 299 Ipswich 14,074 Essex N 6th Nonentitlement Unit N 1,473,105 105 2,733,710 194 4,206,815 299 736,553 17.5%55,868,270 7.5%0 0 4,206,815 299 Kingston 13,863 Plymouth Y 9th Nonentitlement Unit N 1,451,020 105 0 0 1,451,020 105 725,510 50.0%50,506,211 2.9%2,692,725 194 4,143,745 299 Lakeville 11,561 Plymouth Y 4th Nonentitlement Unit N 1,210,073 105 0 0 1,210,073 105 605,037 50.0%32,486,358 3.7%2,245,589 194 3,455,662 299 Lancaster 8,082 Worcester N 3rd Nonentitlement Unit N 845,931 105 1,569,834 194 2,415,765 299 422,966 17.5%24,251,917 10.0%0 0 2,415,765 299 Lanesborough 2,940 Berkshire N 1st Nonentitlement Unit N 307,726 105 571,061 194 878,786 299 153,863 17.5%11,088,178 7.9%0 0 878,786 299 Lawrence 80,028 Essex N 3rd Metropolitan City Y 41,807,344 522 15,544,501 194 57,351,845 717 20,903,672 36.4%338,104,176 17.0%0 0 57,351,845 717 Lee 5,664 Berkshire N 1st Nonentitlement Unit N 592,843 105 1,100,166 194 1,693,008 299 296,421 17.5%22,127,557 7.7%0 0 1,693,008 299 Leicester 11,341 Worcester N 2nd Nonentitlement Unit N 1,187,046 105 2,202,856 194 3,389,902 299 593,523 17.5%34,424,071 9.8%0 0 3,389,902 299 Lenox 4,944 Berkshire N 1st Nonentitlement Unit N 517,481 105 960,314 194 1,477,795 299 258,741 17.5%22,957,013 6.4%0 0 1,477,795 299 Leominster 41,716 Worcester N 2nd Metropolitan City Y 11,842,399 284 8,102,844 194 19,945,243 478 5,921,200 29.7%165,828,383 12.0%0 0 19,945,243 478 Leverett 1,837 Franklin N 2nd Nonentitlement Unit N 192,276 105 356,816 194 549,092 299 96,138 17.5%6,997,839 7.8%0 0 549,092 299 Lexington 33,132 Middlesex N 5th Nonentitlement Unit N 3,467,879 105 6,435,503 194 9,903,381 299 1,733,939 17.5%252,274,797 3.9%0 0 9,903,381 299 Leyden 715 Franklin N 1st Nonentitlement Unit N 74,838 105 138,880 194 213,718 299 37,419 17.5%2,154,913 9.9%0 0 213,718 299 Lincoln 7,052 Middlesex N 5th Nonentitlement Unit N 738,123 105 1,369,768 194 2,107,891 299 369,061 17.5%42,713,094 4.9%0 0 2,107,891 299 Littleton 10,227 Middlesex N 3rd Nonentitlement Unit N 1,070,445 105 1,986,475 194 3,056,920 299 535,223 17.5%58,296,344 5.2%0 0 3,056,920 299 Longmeadow 15,705 Hampden N 1st Nonentitlement Unit N 1,643,820 105 3,050,512 194 4,694,332 299 821,910 17.5%69,998,220 6.7%0 0 4,694,332 299 3 of 7 8/9/2021 Coronavirus Local Fiscal Recovery Fund Allocations by Municipality Note: CLFRF is distributed in two tranches with 50 percent available now and 50 percent distributed not less than 12 months after the first payment. ARPA Coronavirus Local Fiscal Recovery Fund Allocations by Municipality Municipality Population County Functional County?CD1 CD2 US Treasury Classification DPH Hardest Hit Community Municipal Allocation Municipal Per Capita Amount County Reallocation County Reallocation Per Capita Total Amount Total Per Capita Amount Total Paid to Date Share of Total Paid FY21 Operating Budget CLFRF as Share of Budget County Amount County Amt per Capita Implied Total Amount with County Implied Total Amount Per Capita Lowell 110,997 Middlesex N 3rd Metropolitan City Y 54,450,130 491 21,559,866 194 76,009,996 685 27,225,065 35.8%380,078,372 20.0%0 0 76,009,996 685 Ludlow 21,233 Hampden N 1st Nonentitlement Unit N 2,222,427 105 4,124,261 194 6,346,689 299 1,111,214 17.5%75,146,610 8.4%0 0 6,346,689 299 Lunenburg 11,736 Worcester N 3rd Nonentitlement Unit N 1,228,390 105 2,279,580 194 3,507,971 299 614,195 17.5%42,743,616 8.2%0 0 3,507,971 299 Lynn 94,299 Essex N 6th Metropolitan City Y 56,818,440 603 18,316,475 194 75,134,915 797 28,409,220 37.8%393,011,154 19.1%0 0 75,134,915 797 Lynnfield 12,999 Essex N 6th Nonentitlement Unit N 1,360,587 105 2,524,903 194 3,885,490 299 680,293 17.5%61,453,543 6.3%0 0 3,885,490 299 Malden 60,470 Middlesex N 5th Metropolitan City Y 34,028,561 563 11,745,589 194 45,774,150 757 17,014,281 37.2%180,500,781 25.4%0 0 45,774,150 757 Manchester By The Sea 5,434 Essex N 6th Nonentitlement Unit N 568,769 105 1,055,491 194 1,624,260 299 284,384 17.5%33,555,039 4.8%0 0 1,624,260 299 Mansfield 24,470 Bristol Y 4th Nonentitlement Unit N 2,561,240 105 0 0 2,561,240 105 1,280,620 50.0%106,167,017 2.4%4,753,011 194 7,314,250 299 Marblehead 20,555 Essex N 6th Nonentitlement Unit N 2,151,462 105 3,992,568 194 6,144,030 299 1,075,731 17.5%91,186,099 6.7%0 0 6,144,030 299 Marion 5,188 Plymouth Y 9th Nonentitlement Unit N 543,020 105 0 0 543,020 105 271,510 50.0%25,934,718 2.1%1,007,708 194 1,550,729 299 Marlborough 39,597 Middlesex N 3rd Nonentitlement Unit N 4,144,561 105 7,691,253 194 11,835,814 299 2,072,280 17.5%194,949,479 6.1%0 0 11,835,814 299 Marshfield 25,967 Plymouth Y 9th Nonentitlement Unit N 2,717,928 105 0 0 2,717,928 105 1,358,964 50.0%103,400,230 2.6%5,043,785 194 7,761,714 299 Mashpee 14,229 Barnstable Y 9th Nonentitlement Unit N 1,489,329 105 0 0 1,489,329 105 744,664 50.0%71,172,063 2.1%2,763,816 194 4,253,145 299 Mattapoisett 6,401 Plymouth Y 9th Nonentitlement Unit N 669,983 105 0 0 669,983 105 334,992 50.0%29,482,525 2.3%1,243,319 194 1,913,303 299 Maynard 11,336 Middlesex N 3rd Nonentitlement Unit N 1,186,523 105 2,201,885 194 3,388,408 299 593,261 17.5%48,248,630 7.0%0 0 3,388,408 299 Medfield 12,955 Norfolk Y 4th Nonentitlement Unit N 1,355,981 105 0 0 1,355,981 105 677,991 50.0%65,528,720 2.1%2,516,357 194 3,872,338 299 Medford 57,341 Middlesex N 5th Metropolitan City N 37,409,525 652 11,137,817 194 48,547,342 847 18,704,763 38.5%173,153,047 28.0%0 0 48,547,342 847 Medway 13,479 Norfolk Y 4th Nonentitlement Unit N 1,410,827 105 0 0 1,410,827 105 705,414 50.0%60,431,575 2.3%2,618,138 194 4,028,965 299 Melrose 28,016 Middlesex N 5th Nonentitlement Unit N 2,932,394 105 5,441,780 194 8,374,174 299 1,466,197 17.5%96,353,830 8.7%0 0 8,374,174 299 Mendon 6,223 Worcester N 2nd Nonentitlement Unit N 651,352 105 1,208,745 194 1,860,097 299 325,676 17.5%20,963,981 8.9%0 0 1,860,097 299 Merrimac 6,960 Essex N 6th Nonentitlement Unit N 728,493 105 1,351,898 194 2,080,392 299 364,247 17.5%19,296,727 10.8%0 0 2,080,392 299 Methuen 50,706 Essex N 3rd Metropolitan City Y 9,978,445 197 9,849,046 194 19,827,491 391 4,989,223 25.2%163,593,677 12.1%0 0 19,827,491 391 Middleborough 25,463 Plymouth Y 9th Nonentitlement Unit N 2,665,175 105 0 0 2,665,175 105 1,332,588 50.0%84,133,340 3.2%4,945,889 194 7,611,065 299 Middlefield 534 Hampshire N 1st Nonentitlement Unit N 55,893 105 103,723 194 159,616 299 27,947 17.5%1,663,273 9.6%0 0 159,616 299 Middleton 10,110 Essex N 6th Nonentitlement Unit N 1,058,199 105 1,963,749 194 3,021,948 299 529,100 17.5%39,402,748 7.7%0 0 3,021,948 299 Milford 29,101 Worcester N 4th Nonentitlement Unit N 3,045,960 105 5,652,528 194 8,698,488 299 1,522,980 17.5%111,966,218 7.8%0 0 8,698,488 299 Millbury 13,947 Worcester N 2nd Nonentitlement Unit N 1,459,812 105 2,709,041 194 4,168,854 299 729,906 17.5%47,687,587 8.7%0 0 4,168,854 299 Millis 8,310 Norfolk Y 4th Nonentitlement Unit N 869,796 105 0 0 869,796 105 434,898 50.0%36,679,538 2.4%1,614,120 194 2,483,916 299 Millville 3,257 Worcester N 2nd Nonentitlement Unit N 340,905 105 632,634 194 973,540 299 170,453 17.5%7,511,206 13.0%0 0 973,540 299 Milton 27,593 Norfolk Y 7th 8th Nonentitlement Unit N 2,888,119 105 0 0 2,888,119 105 1,444,060 50.0%113,160,528 2.6%5,359,617 194 8,247,736 299 Monroe 115 Franklin N 1st Nonentitlement Unit N 12,037 105 22,337 194 34,374 299 6,018 17.5%1,080,841 3.2%0 0 34,374 299 Monson 8,787 Hampden N 1st Nonentitlement Unit N 919,723 105 1,706,772 194 2,626,494 299 459,861 17.5%27,642,043 9.5%0 0 2,626,494 299 Montague 8,212 Franklin N 2nd Nonentitlement Unit N 859,538 105 1,595,085 194 2,454,623 299 429,769 17.5%24,734,480 9.9%0 0 2,454,623 299 Monterey 924 Berkshire N 1st Nonentitlement Unit N 96,714 105 179,476 194 276,190 299 48,357 17.5%5,524,162 5.0%0 0 276,190 299 Montgomery 866 Hampden N 1st Nonentitlement Unit N 90,643 105 168,210 194 258,853 299 45,321 17.5%1,958,437 13.2%0 0 258,853 299 Mount Washington 157 Berkshire N 1st Nonentitlement Unit N 16,433 105 30,495 194 46,928 299 8,216 17.5%1,476,312 3.2%0 0 46,928 299 Nahant 3,513 Essex N 6th Nonentitlement Unit N 367,701 105 682,359 194 1,050,060 299 183,850 17.5%13,998,345 7.5%0 0 1,050,060 299 Nantucket 11,399 Nantucket N 9th Nonentitlement Unit N 1,193,117 105 2,214,122 194 3,407,239 299 596,558 17.5%107,013,898 3.2%0 0 3,407,239 299 Natick 36,050 Middlesex N 5th Nonentitlement Unit N 3,773,301 105 7,002,290 194 10,775,591 299 1,886,651 17.5%168,591,465 6.4%0 0 10,775,591 299 Needham 31,388 Norfolk Y 4th Nonentitlement Unit N 3,285,337 105 0 0 3,285,337 105 1,642,668 50.0%196,799,857 1.7%6,096,751 194 9,382,088 299 New Ashford 223 Berkshire N 1st Nonentitlement Unit N 23,341 105 43,315 194 66,656 299 11,671 17.5%861,066 7.7%0 0 66,656 299 New Bedford 95,363 Bristol Y 9th Metropolitan City Y 64,729,754 679 0 0 64,729,754 679 32,364,877 50.0%366,557,582 17.7%18,523,145 194 83,252,899 873 New Braintree 1,024 Worcester N 2nd Nonentitlement Unit N 107,181 105 198,900 194 306,081 299 53,590 17.5%2,643,901 11.6%0 0 306,081 299 New Marlborough 1,458 Berkshire N 1st Nonentitlement Unit N 152,607 105 283,199 194 435,806 299 76,303 17.5%6,266,267 7.0%0 0 435,806 299 New Salem 1,021 Franklin N 2nd Nonentitlement Unit N 106,867 105 198,317 194 305,184 299 53,433 17.5%3,570,378 8.5%0 0 305,184 299 Newbury 7,148 Essex N 6th Nonentitlement Unit N 748,171 105 1,388,415 194 2,136,586 299 374,085 17.5%21,938,069 9.7%0 0 2,136,586 299 Newburyport 18,289 Essex N 6th Nonentitlement Unit N 1,914,283 105 3,552,424 194 5,466,707 299 957,142 17.5%76,084,987 7.2%0 0 5,466,707 299 Newton 88,414 Middlesex N 4th Metropolitan City N 46,416,122 525 17,173,383 194 63,589,505 719 23,208,061 36.5%512,946,482 12.4%0 0 63,589,505 719 Norfolk 12,003 Norfolk Y 4th Nonentitlement Unit N 1,256,337 105 0 0 1,256,337 105 628,168 50.0%44,937,025 2.8%2,331,442 194 3,587,779 299 North Adams 12,730 Berkshire N 1st Nonentitlement Unit N 1,332,431 105 2,472,653 194 3,805,084 299 666,215 17.5%45,134,251 8.4%0 0 3,805,084 299 North Andover 31,188 Essex N 6th Nonentitlement Unit N 3,264,403 105 6,057,903 194 9,322,306 299 1,632,201 17.5%110,763,864 8.4%0 0 9,322,306 299 North Attleborough 29,364 Bristol Y 4th Nonentitlement Unit N 3,073,487 105 0 0 3,073,487 105 1,536,744 50.0%95,758,321 3.2%5,703,613 194 8,777,100 299 North Brookfield 4,792 Worcester N 2nd Nonentitlement Unit N 501,572 105 930,790 194 1,432,362 299 250,786 17.5%15,311,104 9.4%0 0 1,432,362 299 4 of 7 8/9/2021 Coronavirus Local Fiscal Recovery Fund Allocations by Municipality Note: CLFRF is distributed in two tranches with 50 percent available now and 50 percent distributed not less than 12 months after the first payment. ARPA Coronavirus Local Fiscal Recovery Fund Allocations by Municipality Municipality Population County Functional County?CD1 CD2 US Treasury Classification DPH Hardest Hit Community Municipal Allocation Municipal Per Capita Amount County Reallocation County Reallocation Per Capita Total Amount Total Per Capita Amount Total Paid to Date Share of Total Paid FY21 Operating Budget CLFRF as Share of Budget County Amount County Amt per Capita Implied Total Amount with County Implied Total Amount Per Capita North Reading 15,865 Middlesex N 6th Nonentitlement Unit N 1,660,567 105 3,081,590 194 4,742,157 299 830,283 17.5%74,936,057 6.3%0 0 4,742,157 299 Northampton 28,451 Hampshire N 2nd Metropolitan City N 16,221,711 570 5,526,273 194 21,747,984 764 8,110,856 37.3%104,777,753 20.8%0 0 21,747,984 764 Northborough 15,109 Worcester N 2nd Nonentitlement Unit N 1,581,437 105 2,934,746 194 4,516,183 299 790,719 17.5%66,251,671 6.8%0 0 4,516,183 299 Northbridge 16,679 Worcester N 2nd Nonentitlement Unit N 1,745,767 105 3,239,700 194 4,985,467 299 872,883 17.5%52,802,719 9.4%0 0 4,985,467 299 Northfield 2,958 Franklin N 2nd Nonentitlement Unit N 309,610 105 574,557 194 884,166 299 154,805 17.5%8,938,839 9.9%0 0 884,166 299 Norton 19,948 Bristol Y 4th Nonentitlement Unit N 2,087,928 105 0 0 2,087,928 105 1,043,964 50.0%65,873,026 3.2%3,874,665 194 5,962,593 299 Norwell 11,153 Plymouth Y 9th Nonentitlement Unit N 1,167,368 105 0 0 1,167,368 105 583,684 50.0%63,124,855 1.8%2,166,339 194 3,333,708 299 Norwood 29,725 Norfolk Y 8th Nonentitlement Unit N 3,111,273 105 0 0 3,111,273 105 1,555,636 50.0%208,556,114 1.5%5,773,733 194 8,885,006 299 Oak Bluffs 4,667 Dukes Y 9th Nonentitlement Unit N 488,488 105 0 0 488,488 105 244,244 50.0%33,739,076 1.4%906,510 194 1,394,998 299 Oakham 1,957 Worcester N 2nd Nonentitlement Unit N 204,836 105 380,124 194 584,961 299 102,418 17.5%4,285,683 13.6%0 0 584,961 299 Orange 7,582 Franklin N 2nd Nonentitlement Unit N 793,597 105 1,472,715 194 2,266,312 299 396,798 17.5%22,453,173 10.1%0 0 2,266,312 299 Orleans 5,788 Barnstable Y 9th Nonentitlement Unit N 605,822 105 0 0 605,822 105 302,911 50.0%47,633,892 1.3%1,124,251 194 1,730,073 299 Otis 1,539 Berkshire N 1st Nonentitlement Unit N 161,085 105 298,933 194 460,018 299 80,542 17.5%7,187,300 6.4%0 0 460,018 299 Oxford 14,009 Worcester N 2nd Nonentitlement Unit N 1,466,302 105 2,721,084 194 4,187,386 299 733,151 17.5%45,264,400 9.3%0 0 4,187,386 299 Palmer 12,232 Hampden N 1st 2nd Nonentitlement Unit N 1,280,306 105 2,375,923 194 3,656,228 299 640,153 17.5%43,822,541 8.3%0 0 3,656,228 299 Paxton 4,963 Worcester N 2nd Nonentitlement Unit N 519,470 105 964,005 194 1,483,475 299 259,735 17.5%14,593,110 10.2%0 0 1,483,475 299 Peabody 53,070 Essex N 6th Metropolitan City N 10,771,724 203 10,308,225 194 21,079,949 397 5,385,862 25.5%162,737,420 13.0%0 0 21,079,949 397 Pelham 1,313 Hampshire N 2nd Nonentitlement Unit N 137,430 105 255,035 194 392,465 299 68,715 17.5%5,554,717 7.1%0 0 392,465 299 Pembroke 18,509 Plymouth Y 9th Nonentitlement Unit N 1,937,310 105 0 0 1,937,310 105 968,655 50.0%66,464,528 2.9%3,595,156 194 5,532,467 299 Pepperell 12,114 Middlesex N 3rd Nonentitlement Unit N 1,267,955 105 2,353,002 194 3,620,957 299 633,977 17.5%30,457,465 11.9%0 0 3,620,957 299 Peru 834 Berkshire N 1st Nonentitlement Unit N 87,294 105 161,995 194 249,288 299 43,647 17.5%0 0.0%0 0 249,288 299 Petersham 1,250 Worcester N 2nd Nonentitlement Unit N 130,836 105 242,798 194 373,634 299 65,418 17.5%4,698,516 8.0%0 0 373,634 299 Phillipston 1,746 Worcester N 2nd Nonentitlement Unit N 182,751 105 339,140 194 521,891 299 91,376 17.5%4,609,898 11.3%0 0 521,891 299 Pittsfield 42,142 Berkshire N 1st Metropolitan City N 32,417,190 769 8,185,589 194 40,602,779 963 16,208,595 39.9%165,178,051 24.6%0 0 40,602,779 963 Plainfield 661 Hampshire N 1st Nonentitlement Unit N 69,186 105 128,392 194 197,577 299 34,593 17.5%2,420,705 8.2%0 0 197,577 299 Plainville 9,293 Norfolk Y 4th Nonentitlement Unit N 972,685 105 0 0 972,685 105 486,342 50.0%34,756,887 2.8%1,805,056 194 2,777,741 299 Plymouth 61,528 Plymouth Y 9th Metropolitan City N 9,472,098 154 0 0 9,472,098 154 4,736,049 50.0%255,924,227 3.7%11,951,093 194 21,423,191 348 Plympton 2,987 Plymouth Y 9th Nonentitlement Unit N 312,645 105 0 0 312,645 105 156,322 50.0%13,256,750 2.4%580,190 194 892,835 299 Princeton 3,488 Worcester N 2nd Nonentitlement Unit N 365,084 105 677,503 194 1,042,587 299 182,542 17.5%11,620,298 9.0%0 0 1,042,587 299 Provincetown 2,961 Barnstable Y 9th Nonentitlement Unit N 309,924 105 0 0 309,924 105 154,962 50.0%32,600,182 1.0%575,140 194 885,063 299 Quincy 94,470 Norfolk Y 8th Metropolitan City N 45,316,692 480 0 0 45,316,692 480 22,658,346 50.0%346,486,584 13.1%18,349,690 194 63,666,382 674 Randolph 34,362 Norfolk Y 7th Nonentitlement Unit Y 3,596,621 105 0 0 3,596,621 105 1,798,310 50.0%108,299,924 3.3%6,674,416 194 10,271,037 299 Raynham 14,470 Bristol Y 4th 8th Nonentitlement Unit N 1,514,554 105 0 0 1,514,554 105 757,277 50.0%46,253,055 3.3%2,810,628 194 4,325,182 299 Reading 25,400 Middlesex N 6th Nonentitlement Unit N 2,658,581 105 4,933,652 194 7,592,234 299 1,329,291 17.5%106,563,782 7.1%0 0 7,592,234 299 Rehoboth 12,385 Bristol Y 4th Nonentitlement Unit N 1,296,320 105 0 0 1,296,320 105 648,160 50.0%32,780,776 4.0%2,405,641 194 3,701,961 299 Revere 53,073 Suffolk N 5th Metropolitan City Y 19,745,590 372 10,308,808 194 30,054,398 566 9,872,795 32.8%201,341,276 14.9%0 0 30,054,398 566 Richmond 1,416 Berkshire N 1st Nonentitlement Unit N 148,211 105 275,041 194 423,252 299 74,105 17.5%7,206,353 5.9%0 0 423,252 299 Rochester 5,687 Plymouth Y 9th Nonentitlement Unit N 595,250 105 0 0 595,250 105 297,625 50.0%23,928,439 2.5%1,104,633 194 1,699,883 299 Rockland 17,986 Plymouth Y 9th Nonentitlement Unit N 1,882,569 105 0 0 1,882,569 105 941,284 50.0%75,435,838 2.5%3,493,570 194 5,376,138 299 Rockport 7,282 Essex N 6th Nonentitlement Unit N 762,196 105 1,414,443 194 2,176,640 299 381,098 17.5%34,326,066 6.3%0 0 2,176,640 299 Rowe 389 Franklin N 1st Nonentitlement Unit N 40,716 105 75,559 194 116,275 299 20,358 17.5%5,567,178 2.1%0 0 116,275 299 Rowley 6,473 Essex N 6th Nonentitlement Unit N 677,520 105 1,257,304 194 1,934,824 299 338,760 17.5%22,580,745 8.6%0 0 1,934,824 299 Royalston 1,277 Worcester N 2nd Nonentitlement Unit N 133,662 105 248,042 194 381,704 299 66,831 17.5%0 0.0%0 0 381,704 299 Russell 1,792 Hampden N 1st Nonentitlement Unit N 187,566 105 348,075 194 535,641 299 93,783 17.5%4,351,594 12.3%0 0 535,641 299 Rutland 8,938 Worcester N 2nd Nonentitlement Unit N 935,528 105 1,736,102 194 2,671,629 299 467,764 17.5%23,206,330 11.5%0 0 2,671,629 299 Salem 43,226 Essex N 6th Metropolitan City N 26,657,276 617 8,396,144 194 35,053,420 811 13,328,638 38.0%161,345,714 21.7%0 0 35,053,420 811 Salisbury 9,534 Essex N 6th Nonentitlement Unit N 997,910 105 1,851,868 194 2,849,778 299 498,955 17.5%30,535,551 9.3%0 0 2,849,778 299 Sandisfield 891 Berkshire N 1st Nonentitlement Unit N 93,260 105 173,066 194 266,326 299 46,630 17.5%3,730,355 7.1%0 0 266,326 299 Sandwich 20,169 Barnstable Y 9th Nonentitlement Unit N 2,111,060 105 0 0 2,111,060 105 1,055,530 50.0%88,762,272 2.4%3,917,592 194 6,028,652 299 Saugus 28,361 Essex N 6th Nonentitlement Unit N 2,968,505 105 5,508,792 194 8,477,297 299 1,484,252 17.5%99,795,826 8.5%0 0 8,477,297 299 Savoy 675 Berkshire N 1st Nonentitlement Unit N 70,651 105 131,111 194 201,762 299 35,326 17.5%2,249,217 9.0%0 0 201,762 299 Scituate 18,924 Plymouth Y 8th Nonentitlement Unit N 1,980,748 105 0 0 1,980,748 105 990,374 50.0%86,574,149 2.3%3,675,765 194 5,656,513 299 Seekonk 15,770 Bristol Y 4th Nonentitlement Unit N 1,650,623 105 0 0 1,650,623 105 825,312 50.0%62,389,765 2.6%3,063,138 194 4,713,761 299 5 of 7 8/9/2021 Coronavirus Local Fiscal Recovery Fund Allocations by Municipality Note: CLFRF is distributed in two tranches with 50 percent available now and 50 percent distributed not less than 12 months after the first payment. ARPA Coronavirus Local Fiscal Recovery Fund Allocations by Municipality Municipality Population County Functional County?CD1 CD2 US Treasury Classification DPH Hardest Hit Community Municipal Allocation Municipal Per Capita Amount County Reallocation County Reallocation Per Capita Total Amount Total Per Capita Amount Total Paid to Date Share of Total Paid FY21 Operating Budget CLFRF as Share of Budget County Amount County Amt per Capita Implied Total Amount with County Implied Total Amount Per Capita Sharon 18,895 Norfolk Y 4th Nonentitlement Unit N 1,977,712 105 0 0 1,977,712 105 988,856 50.0%91,659,067 2.2%3,670,132 194 5,647,845 299 Sheffield 3,129 Berkshire N 1st Nonentitlement Unit N 327,508 105 607,772 194 935,279 299 163,754 17.5%11,202,324 8.3%0 0 935,279 299 Shelburne 1,837 Franklin N 1st Nonentitlement Unit N 192,276 105 356,816 194 549,092 299 96,138 17.5%5,072,628 10.8%0 0 549,092 299 Sherborn 4,335 Middlesex N 5th Nonentitlement Unit N 453,738 105 842,023 194 1,295,761 299 226,869 17.5%29,735,603 4.4%0 0 1,295,761 299 Shirley 7,636 Middlesex N 3rd Nonentitlement Unit N 799,249 105 1,483,203 194 2,282,453 299 399,625 17.5%16,671,628 13.7%0 0 2,282,453 299 Shrewsbury 38,526 Worcester N 2nd Nonentitlement Unit N 4,032,461 105 7,483,224 194 11,515,685 299 2,016,230 17.5%136,428,322 8.4%0 0 11,515,685 299 Shutesbury 1,754 Franklin N 2nd Nonentitlement Unit N 183,589 105 340,694 194 524,283 299 91,794 17.5%6,986,965 7.5%0 0 524,283 299 Somerset 18,129 Bristol Y 4th Nonentitlement Unit N 1,897,536 105 0 0 1,897,536 105 948,768 50.0%62,401,737 3.0%3,521,346 194 5,418,882 299 Somerville 81,360 Middlesex N 7th Metropolitan City N 61,700,944 758 15,803,226 194 77,504,170 953 30,850,472 39.8%278,620,750 27.8%0 0 77,504,170 953 South Hadley 17,625 Hampshire N 1st Nonentitlement Unit N 1,844,783 105 3,423,450 194 5,268,233 299 922,392 17.5%47,181,169 11.2%0 0 5,268,233 299 Southampton 6,171 Hampshire N 1st Nonentitlement Unit N 645,910 105 1,198,644 194 1,844,554 299 322,955 17.5%18,902,428 9.8%0 0 1,844,554 299 Southborough 10,208 Worcester N 5th Nonentitlement Unit N 1,068,457 105 1,982,784 194 3,051,241 299 534,228 17.5%55,413,400 5.5%0 0 3,051,241 299 Southbridge 16,878 Worcester N 1st Nonentitlement Unit N 1,766,596 105 3,278,354 194 5,044,950 299 883,298 17.5%59,357,122 8.5%0 0 5,044,950 299 Southwick 9,740 Hampden N 1st Nonentitlement Unit N 1,019,472 105 1,891,881 194 2,911,353 299 509,736 17.5%28,005,291 10.4%0 0 2,911,353 299 Spencer 11,935 Worcester N 2nd Nonentitlement Unit N 1,249,219 105 2,318,234 194 3,567,453 299 624,610 17.5%23,934,635 14.9%0 0 3,567,453 299 Springfield 153,606 Hampden N 1st Metropolitan City Y 93,848,687 611 29,836,165 194 123,684,852 805 46,924,344 37.9%715,681,710 17.3%0 0 123,684,852 805 Sterling 8,174 Worcester N 2nd Nonentitlement Unit N 855,561 105 1,587,704 194 2,443,264 299 427,780 17.5%26,154,763 9.3%0 0 2,443,264 299 Stockbridge 1,890 Berkshire N 1st Nonentitlement Unit N 197,824 105 367,110 194 564,934 299 98,912 17.5%12,163,451 4.6%0 0 564,934 299 Stoneham 24,126 Middlesex N 5th Nonentitlement Unit N 2,525,234 105 4,686,193 194 7,211,426 299 1,262,617 17.5%71,949,707 10.0%0 0 7,211,426 299 Stoughton 28,915 Norfolk Y 8th Nonentitlement Unit N 3,026,491 105 0 0 3,026,491 105 1,513,246 50.0%114,520,092 2.6%5,616,400 194 8,642,891 299 Stow 7,234 Middlesex N 3rd Nonentitlement Unit N 757,172 105 1,405,120 194 2,162,292 299 378,586 17.5%32,173,288 6.7%0 0 2,162,292 299 Sturbridge 9,597 Worcester N 1st Nonentitlement Unit N 1,004,504 105 1,864,105 194 2,868,609 299 502,252 17.5%43,103,935 6.7%0 0 2,868,609 299 Sudbury 19,655 Middlesex N 3rd 5th Nonentitlement Unit N 2,057,260 105 3,817,753 194 5,875,014 299 1,028,630 17.5%108,817,836 5.4%0 0 5,875,014 299 Sunderland 3,629 Franklin N 2nd Nonentitlement Unit N 379,842 105 704,891 194 1,084,733 299 189,921 17.5%9,696,785 11.2%0 0 1,084,733 299 Sutton 9,582 Worcester N 2nd Nonentitlement Unit N 1,002,934 105 1,861,191 194 2,864,125 299 501,467 17.5%36,144,043 7.9%0 0 2,864,125 299 Swampscott 15,298 Essex N 6th Nonentitlement Unit N 1,601,220 105 2,971,457 194 4,572,677 299 800,610 17.5%62,930,223 7.3%0 0 4,572,677 299 Swansea 16,834 Bristol Y 4th Nonentitlement Unit N 1,761,990 105 0 0 1,761,990 105 880,995 50.0%50,088,120 3.5%3,269,807 194 5,031,798 299 Taunton 57,464 Bristol Y 4th Metropolitan City N 20,992,932 365 0 0 20,992,932 365 10,496,466 50.0%230,089,784 9.1%11,161,708 194 32,154,640 560 Templeton 8,138 Worcester N 2nd Nonentitlement Unit N 851,793 105 1,580,711 194 2,432,504 299 425,896 17.5%18,413,527 13.2%0 0 2,432,504 299 Tewksbury 31,178 Middlesex N 6th Nonentitlement Unit N 3,263,356 105 6,055,961 194 9,319,317 299 1,631,678 17.5%128,239,412 7.3%0 0 9,319,317 299 Tisbury 4,096 Dukes Y 9th Nonentitlement Unit N 428,722 105 0 0 428,722 105 214,361 50.0%34,407,284 1.2%795,600 194 1,224,322 299 Tolland 508 Hampden N 1st Nonentitlement Unit N 53,172 105 98,673 194 151,845 299 26,586 17.5%2,181,311 7.0%0 0 151,845 299 Topsfield 6,641 Essex N 6th Nonentitlement Unit N 695,104 105 1,289,936 194 1,985,040 299 347,552 17.5%31,556,257 6.3%0 0 1,985,040 299 Townsend 9,506 Middlesex N 3rd Nonentitlement Unit N 994,979 105 1,846,429 194 2,841,408 299 497,490 17.5%24,930,026 11.4%0 0 2,841,408 299 Truro 2,008 Barnstable Y 9th Nonentitlement Unit N 210,174 105 0 0 210,174 105 105,087 50.0%22,160,522 0.9%390,030 194 600,205 299 Tyngsborough 12,527 Middlesex N 3rd Nonentitlement Unit N 1,311,183 105 2,433,223 194 3,744,406 299 655,591 17.5%43,933,413 8.5%0 0 3,744,406 299 Tyringham 312 Berkshire N 1st Nonentitlement Unit N 32,657 105 60,602 194 93,259 299 16,328 17.5%1,788,631 5.2%0 0 93,259 299 Upton 8,065 Worcester N 2nd Nonentitlement Unit N 844,152 105 1,566,532 194 2,410,684 299 422,076 17.5%25,344,331 9.5%0 0 2,410,684 299 Uxbridge 14,195 Worcester N 2nd Nonentitlement Unit N 1,485,770 105 2,757,212 194 4,242,982 299 742,885 17.5%57,605,754 7.4%0 0 4,242,982 299 Wakefield 27,045 Middlesex N 6th Nonentitlement Unit N 2,830,761 105 5,253,174 194 8,083,935 299 1,415,381 17.5%102,893,710 7.9%0 0 8,083,935 299 Wales 1,874 Hampden N 1st Nonentitlement Unit N 196,149 105 364,003 194 560,151 299 98,074 17.5%5,679,909 9.9%0 0 560,151 299 Walpole 25,200 Norfolk Y 8th Nonentitlement Unit N 2,637,648 105 0 0 2,637,648 105 1,318,824 50.0%104,543,285 2.5%4,894,805 194 7,532,452 299 Waltham 62,495 Middlesex N 5th Metropolitan City N 22,813,389 365 12,138,921 194 34,952,310 559 11,406,695 32.6%252,228,673 13.9%0 0 34,952,310 559 Ware 9,711 Hampshire N 2nd Nonentitlement Unit N 1,016,436 105 1,886,248 194 2,902,684 299 508,218 17.5%31,931,155 9.1%0 0 2,902,684 299 Wareham 22,745 Plymouth Y 9th Nonentitlement Unit N 2,380,686 105 0 0 2,380,686 105 1,190,343 50.0%72,739,933 3.3%4,417,950 194 6,798,636 299 Warren 5,222 Worcester N 1st Nonentitlement Unit N 546,579 105 1,014,312 194 1,560,891 299 273,290 17.5%8,986,573 17.4%0 0 1,560,891 299 Warwick 769 Franklin N 2nd Nonentitlement Unit N 80,490 105 149,369 194 229,859 299 40,245 17.5%2,027,252 11.3%0 0 229,859 299 Washington 541 Berkshire N 1st Nonentitlement Unit N 56,626 105 105,083 194 161,709 299 28,313 17.5%1,917,182 8.4%0 0 161,709 299 Watertown 35,939 Middlesex N 5th Nonentitlement Unit N 3,761,683 105 6,980,729 194 10,742,413 299 1,880,842 17.5%151,943,638 7.1%0 0 10,742,413 299 Wayland 13,835 Middlesex N 5th Nonentitlement Unit N 1,448,089 105 2,687,287 194 4,135,376 299 724,045 17.5%88,510,878 4.7%0 0 4,135,376 299 Webster 16,949 Worcester N 2nd Nonentitlement Unit N 1,774,027 105 3,292,145 194 5,066,172 299 887,014 17.5%50,216,218 10.1%0 0 5,066,172 299 Wellesley 28,670 Norfolk Y 4th Nonentitlement Unit N 3,000,847 105 0 0 3,000,847 105 1,500,424 50.0%177,935,327 1.7%5,568,811 194 8,569,659 299 Wellfleet 2,724 Barnstable Y 9th Nonentitlement Unit N 285,117 105 0 0 285,117 105 142,559 50.0%23,325,021 1.2%529,105 194 814,222 299 6 of 7 8/9/2021 Coronavirus Local Fiscal Recovery Fund Allocations by Municipality Note: CLFRF is distributed in two tranches with 50 percent available now and 50 percent distributed not less than 12 months after the first payment. ARPA Coronavirus Local Fiscal Recovery Fund Allocations by Municipality Municipality Population County Functional County?CD1 CD2 US Treasury Classification DPH Hardest Hit Community Municipal Allocation Municipal Per Capita Amount County Reallocation County Reallocation Per Capita Total Amount Total Per Capita Amount Total Paid to Date Share of Total Paid FY21 Operating Budget CLFRF as Share of Budget County Amount County Amt per Capita Implied Total Amount with County Implied Total Amount Per Capita Wendell 878 Franklin N 2nd Nonentitlement Unit N 91,899 105 170,541 194 262,440 299 45,950 17.5%3,587,902 7.3%0 0 262,440 299 Wenham 5,278 Essex N 6th Nonentitlement Unit N 552,441 105 1,025,190 194 1,577,630 299 276,220 17.5%22,314,851 7.1%0 0 1,577,630 299 West Boylston 8,077 Worcester N 2nd Nonentitlement Unit N 845,408 105 1,568,863 194 2,414,270 299 422,704 17.5%27,962,575 8.6%0 0 2,414,270 299 West Bridgewater 7,281 Plymouth Y 8th Nonentitlement Unit N 762,092 105 0 0 762,092 105 381,046 50.0%38,300,883 2.0%1,414,249 194 2,176,341 299 West Brookfield 3,727 Worcester N 2nd Nonentitlement Unit N 390,100 105 723,926 194 1,114,026 299 195,050 17.5%9,456,147 11.8%0 0 1,114,026 299 West Newbury 4,714 Essex N 6th Nonentitlement Unit N 493,408 105 915,639 194 1,409,047 299 246,704 17.5%18,011,704 7.8%0 0 1,409,047 299 West Springfield 28,517 Hampden N 1st Nonentitlement Unit N 2,984,833 105 5,539,093 194 8,523,926 299 1,492,417 17.5%107,307,739 7.9%0 0 8,523,926 299 West Stockbridge 1,257 Berkshire N 1st Nonentitlement Unit N 131,568 105 244,158 194 375,726 299 65,784 17.5%6,077,237 6.2%0 0 375,726 299 West Tisbury 2,904 Dukes Y 9th Nonentitlement Unit N 303,957 105 0 0 303,957 105 151,979 50.0%20,863,793 1.5%564,068 194 868,025 299 Westborough 19,144 Worcester N 2nd Nonentitlement Unit N 2,003,775 105 3,718,498 194 5,722,272 299 1,001,887 17.5%116,398,393 4.9%0 0 5,722,272 299 Westfield 41,204 Hampden N 1st Metropolitan City N 9,299,177 226 8,003,394 194 17,302,571 420 4,649,589 26.9%149,681,173 11.6%0 0 17,302,571 420 Westford 24,817 Middlesex N 3rd Nonentitlement Unit N 2,597,560 105 4,820,411 194 7,417,971 299 1,298,780 17.5%115,764,983 6.4%0 0 7,417,971 299 Westhampton 1,637 Hampshire N 1st Nonentitlement Unit N 171,342 105 317,968 194 489,310 299 85,671 17.5%6,635,718 7.4%0 0 489,310 299 Westminster 7,997 Worcester N 3rd Nonentitlement Unit N 837,034 105 1,553,324 194 2,390,358 299 418,517 17.5%31,043,282 7.7%0 0 2,390,358 299 Weston 12,124 Middlesex N 5th Nonentitlement Unit N 1,269,002 105 2,354,945 194 3,623,946 299 634,501 17.5%98,644,774 3.7%0 0 3,623,946 299 Westport 16,034 Bristol Y 9th Nonentitlement Unit N 1,678,256 105 0 0 1,678,256 105 839,128 50.0%45,173,215 3.7%3,114,417 194 4,792,672 299 Westwood 16,400 Norfolk Y 8th Nonentitlement Unit N 1,716,564 105 0 0 1,716,564 105 858,282 50.0%100,146,781 1.7%3,185,508 194 4,902,072 299 Weymouth 57,746 Norfolk Y 8th Metropolitan City N 17,804,215 308 0 0 17,804,215 308 8,902,108 50.0%176,624,716 10.1%11,216,484 194 29,020,699 503 Whately 1,567 Franklin N 2nd Nonentitlement Unit N 164,016 105 304,371 194 468,387 299 82,008 17.5%5,857,839 8.0%0 0 468,387 299 Whitman 15,216 Plymouth Y 8th Nonentitlement Unit N 1,592,637 105 0 0 1,592,637 105 796,318 50.0%39,396,699 4.0%2,955,530 194 4,548,166 299 Wilbraham 14,689 Hampden N 1st Nonentitlement Unit N 1,537,476 105 2,853,166 194 4,390,642 299 768,738 17.5%48,404,294 9.1%0 0 4,390,642 299 Williamsburg 2,466 Hampshire N 1st Nonentitlement Unit N 258,113 105 478,992 194 737,104 299 129,056 17.5%9,074,436 8.1%0 0 737,104 299 Williamstown 7,434 Berkshire N 1st Nonentitlement Unit N 778,106 105 1,443,967 194 2,222,073 299 389,053 17.5%22,212,088 10.0%0 0 2,222,073 299 Wilmington 23,445 Middlesex N 6th Nonentitlement Unit N 2,453,954 105 4,553,916 194 7,007,871 299 1,226,977 17.5%120,143,711 5.8%0 0 7,007,871 299 Winchendon 10,905 Worcester N 2nd 3rd Nonentitlement Unit N 1,141,411 105 2,118,168 194 3,259,579 299 570,705 17.5%30,883,295 10.6%0 0 3,259,579 299 Winchester 22,799 Middlesex N 5th Nonentitlement Unit N 2,386,338 105 4,428,438 194 6,814,777 299 1,193,169 17.5%136,133,873 5.0%0 0 6,814,777 299 Windsor 866 Berkshire N 1st Nonentitlement Unit N 90,643 105 168,210 194 258,853 299 45,321 17.5%2,538,726 10.2%0 0 258,853 299 Winthrop 18,544 Suffolk N 5th Nonentitlement Unit N 1,940,974 105 3,601,955 194 5,542,928 299 970,487 17.5%56,474,037 9.8%0 0 5,542,928 299 Woburn 40,228 Middlesex N 5th Nonentitlement Unit N 4,210,607 105 7,813,817 194 12,024,424 299 2,105,303 17.5%150,032,975 8.0%0 0 12,024,424 299 Worcester 185,428 Worcester N 2nd Metropolitan City Y 110,617,389 597 36,017,215 194 146,634,604 791 55,308,695 37.7%726,990,191 20.2%0 0 146,634,604 791 Worthington 1,175 Hampshire N 1st Nonentitlement Unit N 122,986 105 228,230 194 351,216 299 61,493 17.5%4,469,646 7.9%0 0 351,216 299 Wrentham 12,023 Norfolk Y 4th Nonentitlement Unit N 1,258,430 105 0 0 1,258,430 105 629,215 50.0%47,340,534 2.7%2,335,327 194 3,593,757 299 Yarmouth 23,203 Barnstable Y 9th Metropolitan City N 3,155,779 136 0 0 3,155,779 136 1,577,890 50.0%86,521,396 3.6%4,506,911 194 7,662,690 330 Total 6,892,503 2,049,567,428 297 945,743,646 137 2,995,311,074 435 1,024,783,715 34.2%28,988,474,204 10.3%393,044,261 57 3,388,355,335 492 7 of 7 8/9/2021 Cape and Islands Health Agent’s Coalition C/O Barnstable County Department of Health and Environment P.O. Box 427/3195 Main St. Barnstable MA 02630 January 12, 2022 Barnstable County Commissioners P.O. Box 427 | 3195 Main Street Superior Court House Barnstable, MA 02630 RE: Barnstable County ARPA Funds Dear Commissioners, In response to your request for comments, the Cape and Islands Health Agents Coalition is writing to urge the prioritization of Public Health for a significant portion of the ARPA grant funding that Barnstable County has been allocated as part of the American Rescue Plan. Our work is crucial to the success of the local economy on Cape Cod. Public Health encompasses many areas that directly affect tourism and industry and ultimately drive the Cape Cod economy. Some examples of our work include; wastewater infrastructure and municipal planning, which directly affects water quality (drinking water, pond water, salt water estuaries), mosquitoes and tick borne disease surveillance and prevention, bathing beach water quality sampling, analysis, and posting, cyanobacteria surveillance, testing, and posting, immunization and testing clinics, food service and swimming pool inspections for safety and compliance, communicable disease reporting and investigation, hazardous and solid waste collections, Public Health emergency planning and much more. One such important program to highlight is the children’s vaccination program that has been ongoing, for years, at the Barnstable County Nursing Division. When we think of the economy, we must always think of our employees. This program has been successful in part because of our nursing staff. They vaccinate our immigrant workers and their children, which allows the children into our schools and camps, so parents can work in our industries. Additional resources for programs, such as this, are in desperate need to provide health equity in Barnstable County. We must look to the future of Public Health in the wake of COVID-19 in our communities. Since 2020 we have been focused on COVID activities, including tracking cases, enforcing the frequently updated COVID-19 guidelines, educating residents, planning for vaccination, and testing clinics, and the full operation of clinics across the county. Our Public Health workforce has been stretched to its limits. Working Collaboratively with Barnstable County Health, Cape Cod Health Care, the VNA, and Community Health Centers, we have forged relationships that continue to empower us to move forward in implementing the next step in this ongoing public health response. ARPA funds provide a unique opportunity to fund public health on Cape Cod and allow for the development of an educated public health workforce, provide tools for, and promote a safe, healthy, and clean environment for our residents and visitors. Thank you for your consideration to fund Public Health in Barnstable County. We are happy to have a discussion regarding our needs at any time convenient to you. Respectfully submitted, Judith H. Giorgio, R.S. M.P.H. Chairperson Cape and Islands Health Agent’s Coalition CC: Sean O’Brien, Director of Barnstable County Department of Health and Environment www.capecodcommission.org/cciwpf January 11, 2022 Barnstable County Commissioners 3195 Main Street P.O. Box 427 Barnstable, MA 02630 Re: Allocation of American Rescue Plan Act Funds Dear Barnstable County Commissioners, I write on behalf of the Cape Cod and Islands Water Protection Fund (CCIWPF) Management Board, which was established by the Massachusetts Legislature in 2018 to help Cape Cod and Islands towns pay for necessary wastewater infrastructure and water quality remediation projects. The progress made on sewer infrastructure at the town level has been positive since the establishment of the CCIWPF with thanks to Federal, State and, most importantly, local citizens voting to support large capital commitments for the health of our environment and economy. As these projects advance to the point of requiring users to abandon their Title 5 septic systems and connect to sewers, the need is urgent to provide for an expansion of the eligible uses of the County’s Community Septic Management Loan Program (CSMLP). In the event that the County does not allocate all funds to the Towns or does not receive a 0% loan from the Massachusetts Clean Water Trust to finance sewer connection costs then County funding should be made available to expand program eligibility for homeowners who need the financial assistance of the CSMLP to include all costs directly associated with connecting to sewers, including the cost of, if required, low pressure grinder pumps and innovative/alternative septic systems to meet on-site subsurface sewage disposal regulations. Thank you for your consideration. Sincerely, Kevin Galligan Chair, Cape Cod and Islands Water Protection Fund Management Board AMERICAN RESCUE PLAN ACT (ARPA) FISCAL RECOVERY FUNDS Assistance to Households ARPA funds can be used to provide assistance to households to respond to the negative impacts of the pandemic. This includes: • Rent, mortgage, utility, and relocation assistance; and • Counseling and legal aid to prevent evictions and homelessness, such as legal services related to eviction proceedings and maintaining housing stability, court-based eviction prevention or diversion programs, and other legal services that help maintain or obtain housing. ARPA FUNDING ELIGIBLE USES FOR HOUSING The American Rescue Plan Act (ARPA) allocated about $3.4 billion in fiscal recovery dollars directly to local counties, cities, and towns across the Commonwealth. These funds present a significant opportunity for local communities to address the disproportionate impact of the pandemic on people of color, people with disabilities, immigrant communities, LGBTQ+ populations, and other historically marginalized groups. To maximize the impact of these funds, local communities must allocate their fiscal recovery fund allocation towards creating affordable, accessible, climate resilient, and energy efficient housing for the lowest-income and marginalized families and individuals. Housing Stability Services ARPA funds can be used for housing stability services tht enable eligible households to maintain or obtain housing. This includes: • Housing counseling, fair housing counseling, case management, outreach to households at risk of eviction or promotion of housing support programs, housing-related services for survivors of domestic abuse or human trafficking, and specialized housing support services for individuals with disabilities or seniors. COVID-19 Response, Mitigation, and Prevention Activities ARPA funds can be used for COVID-19 response, mitigation, and prevention activities. This includes: • Support for isolation or quaranatine; enhancement to health care capacity, including through alternative care facilities; support for services in congregate living facilities (e.g., nursing homes, incarceration settings, homeless shelters, group living facilities); and ventilation improvements in congregate settings. Services and Programs to Respond to the Negative Economic Impacts of the COVID-19 Public Health Emergency* ARPA funds can be used to build stronger communities through investments in housing and neighborhoods. This includes: • Services to address homelessness such as supportive housing and to improve access to stable, affordable housing among unhoused individuals; • Affordable housing development to increase supply of affordable, high-quality homes; and • Housing vouchers, residential counseling, or housing navigation assistance to help household moves to neighborhoods with high levels of economic opportunity and mobility for residents with low incomes and to help residents increase their economic opportunity and reduce concentrated areas of low economic opportunity. *Investments in this category are applicable to Qualified Census Tracts and to other populations, households, or geographic areas that are disproportionately impacted by the pandemic. ARPA fund recipients must be able to support their determination of “disproportionately impacted.” QUESTIONS? CONTACT CHAPA’S POLICY ANALYST, RYAN DOMINGUEZ rdominguez@chapa.org | 617-684-4713 CHAPA recommends that local counties, cities, and towns consider allocating a significant portion of their direct ARPA fiscal recovery funds towards the following housing investments: • Affordable Rental Housing Production and Preservation to provide increased housing options that are climated resilient, energy efficient, and accessible to disproportionately impacted populations, including BIPOC communities, persons with disabilities, seniors with low incomes, LGBTQ+ populations, and others. • Affordable Housing Rehabilitiation Projects to meet the Commonwealth’s climate resiliency and energy efficiency goals, provide more accessible homes for persons with disabilities, and improve housing quality and the health of residents by removing hazards like lead paint and mold • Expanded Homeownership Investments to build new affordable homeownership opportunities for households with low and moderate incomes and to expand resources for first-time homebuyers, including down payment assistance, particularly in communities of color. • Public Housing investments for capital repairs, improvements, and redevelopment for the long-term preservation of local affordable housing. • Acquisition Funds for residents or communities to acquire unsubsidized property being sold or foreclosed upon, providing new opportunities for long- term affordable homes and preventing displacement of residents from their homes and neighborhoods. • Supportive Housing investments that end homelessness, including for rent assistance, operating costs for supportive services, and the acquisition of hotels, motels, or nursing homes to covert into permanent, deeply affordable homes. • Counseling and Legal Aid Services to prevent evictions for tenants and small owner-occupants at risk of losing their homes. • Tenant Outreach and Assistance provided by local community-based organizations, nonprofits, and groups to help families and individuals learn about and apply for all available housing assistance, including emergency assistance and legal aid. LOCAL ARPA HOUSING PRIORITIES AGREEMENT FOR TOWN OF BREWSTER The following provisions shall constitute an Agreement between the Town of Brewster, acting by and through its Town Administrator, hereinafter referred to as "Town," and Reed Hilderbrand LLC, with an address of 130 Bishop Allen Drive, Cambridge MA 02139 hereinafter referred to as "Contractor", effective as of the 18th day of January 2022. In consideration of the mutual covenants contained herein, the parties agree as follows: ARTICLE 1: SCOPE OF WORK: The Contractor shall perform all work and furnish all services necessary to provide the Town with assistance is writing a scope of work for the Cape Cod Sea Camp planning process, including the scope of services set forth in Attachment A. ARTICLE 2: TIME OF PERFORMANCE: The Contractor shall complete all work and services required hereunder commencing January 18, 2022 through April 1, 2022. ARTICLE 3: COMPENSATION: The Town shall pay the Contractor for the performance of the work outlined in Article 1 an amount not to exceed ($9,750.00) Nine Thousand Seven Hundred Fifty Dollars and 00 cents. The Contractor shall submit monthly invoices to the Town for services rendered, which will be due 30 days following receipt by the Town. ARTICLE 4: CONTRACT DOCUMENTS: The following documents form the Contract and all are as fully a part of the Contract as if attached to this Agreement or repeated herein: govern. 1.This Agreement. 2.Amendments, or other changes mutually agreed upon between the parties. 3.All attachment s to the Agreement. In the event of conflicting provisions, those provisions most favorable to the Town shall ARTICLE 7: AVAILABILITY OF FUNDS: The compensation provided by this Agreement is subject to the availability and appropriation of funds. ARTICLE 8: APPLICABLE LAW: The Contractor agrees to comply with all applicable local, state and federal laws, regulations and orders relating to the completion of this Agreement. This Agreement shall be governed by and construed in accordance with the law of the Commonwealth of Massachusetts. ARTICLE 9: ASSIGNMENT: The Contractor shall not make any assignment of this Agreement without the prior written approval of the Town. ARTICLE 10: AMENDMENTS: All amendments or any changes to the provisions specified in this Contract can only occur when mutually agreed upon by the Town and Contractor. Further, such amendments or changes shall be in writing and signed by officials with authority to bind the Town. No amendment or change to the contract provisions shall be made until after the written execution of the amendment or change to the Contract by both parties. ARTICLE 11: INDEPENDENT CONTRACTOR: The Contractor acknowledges and agrees that it is acting as an independent contractor for all work and services rendered pursuant to this Agreement and shall not be considered an employee or agent of the Town for any purpose. ARTICLE 12: INSURANCE: The Contractor shall be responsible to the Town or any third party for any property damage or bodily injury caused by it, any of its subcontractors, employees or agents in the performance of, or as a result of, the work under this Agreement. The Contractor and any subcontractors used hereby certify that they are insured for workers' compensation, property ARTICLE 7: AVAILABILITY OF FUNDS: The compensation provided by this Agreement is subject to the availability and appropriation of funds. ARTICLE 8: APPLICABLE LAW: The Contractor agrees to comply with all applicable local, state and federal laws, regulations and orders relating to the completion of this Agreement. This Agreement shall be governed by and construed in accordance with the law of the Commonwealth of Massachusetts. ARTICLE 9: ASSIGNMENT: The Contractor shall not make any assignment of this Agreement without the prior written approval of the Town. ARTICLE 10: AMENDMENTS: All amendments or any changes to the provisions specified in this Contract can only occur when mutually agreed upon by the Town and Contractor. Further, such amendments or changes shall be in writing and signed by officials with authority to bind the Town. No amendment or change to the contract provisions shall be made until after the written execution of the amendment or change to the Contract by both parties. ARTICLE 11: INDEPENDENT CONTRACTOR: The Contractor acknowledges and agrees that it is acting as an independent contractor for all work and services rendered pursuant to this Agreement and shall not be considered an employee or agent of the Town for any purpose. ARTICLE 12: INSURANCE: The Contractor shall be responsible to the Town or any third party for any property damage or bodily injury caused by it, any of its subcontractors, employees or agents in the performance of, or as a result of, the work under this Agreement. The Contractor and any subcontractors used hereby certify that they are insured for workers' compensation, property damage, personal and product liability. The Contractor and any subcontractor it uses shall purchase, furnish copies of, and maintain in full force and effect insurance policies in the amounts here indicated. WORKMEN'S COMPENSATION EMPL OYER'S LIABILITY INSURANCE COMPREHENSIVE GENERAL LIABILITY Personal Injury Bodily Injury Property Damage COMPREHENSIVE AUTOM OBILE LIABILITY Bodily Injury PROPERTY DAMAGE PLUS COMPREHENSIVE LIABILITY UM BRELLA COVERAGE Per Statute $1,000,000 $500,000 each occurrence $1,000,000 in the aggregate $1,000,000 in the aggregate $500,000 each person $1,000,000 each accident $200,000 per accident $500,000 in the aggregate PROFESSIONAL LIABILITY (where applicable) $1,000,000 Prior to commencement of any work under this Agreement, the Contractor shall provide the Town with Certificates of Insurance which include the Town as an additional named insured and which include a thirty day notice of cancellation to the Town. ARTICLE 13: SEVERABILITY: If any term or condition of this Agreement or any application thereof shall to any extent be held invalid, illegal or unenforceable by the court of competent jurisdiction, the validity, legality, and enforceability of the remaining terms and conditions of this Agreement shall not be deemed affected thereby unless one or both parties would be substantially or materially prejudiced. ARTICLE 14: ENTIRE AGREEMENT: This Agreement, including all documents incorporated herein by reference, constitutes the entire integrated agreement between the parties with respect to the matters desc ribed. This Agreement supersedes all prior agreements, negotiations and representations, either written or oral, and it shall not be modified or amended ex cept by a written document executed by the parties hereto. ARTICLE 15: COUNTERPARTS: This Agreement may be executed in any number of counterparts, each of which shall be deemed to be a counterpart original. ARTICLE 16: WAGE RATES: NOT AP PLICABLE Minimum wage rates, as determined by the Department of Labor and Workfor ce Development, under the provision of the Massachusetts General Laws, Chapter 149, Sections 26 to 27H, as amended, apply to this project PW20200722-0l l. It is the responsibility of the Contractor, before Bid Opening, to request, if necessary, any additional information on Massachusetts Wage Rates for those tradespeople who are not covered by the applicable Massachusetts Wage Decision, but who may be employed for the proposed work under this Contract. A.In accordance with Chapter 149, Section 27B, it is the responsibility of the Contractor and any Subcontractors to submit payroll records to the Official on a weekly basis. Gary Hilderbrand 45-4017623 Reed Hilderbrand January 18, 2022 Gary Hilderbrand, FASLA FAAR Partner, Reed Hilderbrand PROPOSAL Reed Hilderbrand LLC Landscape Architecture 130 Bishop Allen Drive Camb ridge, MA 02139 14 January 2022 Mr. Peter Lombardi, Town Administrator Town of Brewster 2198 Main Street Brewster, MA 02631 Via email: plombardi@brewster-ma.gov REED -t-11LDER BRAND RE: SEA CAMPS PLANNING & DESIGN SERVICES SCOPE DEVE LOPMENT Dear Peter: Thank you once more for inviting Reed Hilderbrand to assist the Town of Brewster in shaping a project brief and scope of work for the future of the Sea Camps. Acquiring these parcels in 2021 was an achievement for the Town. The right planning and design project can position these landscapes to serve the community to meet present needs while also empowering the Town to think ambitiously of the larger open space network that unites Brewster. Your walk together on December 15 helped Scott to understand the physical opportunities and challenges associated with the Sea Camps and related parcels. It also gave the necessary context for your goals of a Community Center and new housing for Brewster along with a deeper appreciation of the community's values of safe pedestrian mobility and land conservation. This really helped us understand what's at stake in this upcoming project and which disciplines will need to contribute to the planning project. We're grateful that David O'Neill of Mass Audubon made an introduction to Reed Hilderbrand, and we believe that our approach and record of work might be useful for the Town of Brewster as you begin to conceptualize planning and design. Please find below a revised draft proposal for services to assist Town of Brewster in the creation of the project brief and scope of work. We are happy to share once more the RFQ/P materials previously transmitted as precedents for comparable projects. It's been our experience that a thorough and well-illustrated solicitation will bring strong and creative responses to your outreach to candidate designers. APPROACH The objective of our work with the Town of Brewster is to produce a Project Brief and Scope of Work. The Brief will evoke the opportunity at hand in a written narrative supported by illustrations, photography, and links to relevant prior planning. The Scope of Work will articulate the tasks to be performed by the consultant team. From our conversation we understand the Sea Camps may be configured as two separate projects performe d by the same consultant, which we anticipate will be an interdisciplinary team led by a landscape architect or planner. We will review all existing documentation associated with the sites. Through review meetings in Zoom and a visit to the site, we will work closely with you to prepare for an in-house Workshop. Throughout preparations and the Workshop we will discuss with you the extent and character of the community engagement desired for the Planning and Design Services project as well as the necessary public approvals. For our deliverabl es, Reed Hilderbrand proposes to develop the written text of the Project Brief and outlined Scope of Work with supporting visual documentation, including site illustrative drawings, to be incorporated by Town of Brewster in your chosen method of solicitation. A period of review and refinement is included for the development of deliverables. SCHEDULE The fees outlined as Compensation are predicated on a collaboration with Town of Brewster lasting not longer than eight weeks, beginning in January 2022. If this schedule is protracted, our services and fee agreement may be renegotiated. SCOPE OF SERVICES PROJECT BRIEF AND SCOPE DOCUMENT DEVELOPMENT (EIGHT WEEKS, WINTER 2022) Tasks Review Town's previous key strategic documents and all relevant planning that will inform the Sea Camps Planning and Design Services Scope, including Vision Plan, Open Space and Recreation Plan, Coastal Resource Management Plan, Housing Production Plan, and others Organize any existing/historic plans, photos of Sea Camps and related properties at Spruce Hill, Long Pond Woodlands (Robinson Parcel), 1673 Main Street, 2198 Main Street, 2298 Main Street for further consideration Prepare for, conduct, and document an in-house working session with aims of: o Sharing experience on the creative and collaborative interdisciplinary planning processes for large public open spaces with cultural and natural assets o Sharing experience on the programming for/siting of Community Center; housing developments o Understanding Town Administration's view of relationship between goals of public access, a new Commun ity Center, and new housing o Characterizing low-cost, short-term public access env isioned for 2022, 202 3 that would occur in parallel to the Project o Characterizing role of the Planning Committees within the Sea Camps Planning and Design Services Project process o Understanding Town Administration and Committees' view of an effective public engagement process in Town of Brewster in 2022 Identify the required permitting and associated approvals that will set the Project Schedule, in addition to community engag ement Solicit feedback from engineering, architectural, environmental, and development professionals in order to clarify necessary scope Draft Project Scope and Schedule Develop written narrative Brief supporting the Project Scope and Schedule Develop site illustrative documentation supporting the Project Scope and Schedule: Sea Camps, Spruce Hill, Long Pond Woodlands (Rob inson Parcel) TOWN OF BREWSTER SEA CAM PS PLANNING & DESIGN SE RV ICES SCOPE 14 JANUARY 2022 PAGE 2 Deliverables Sea Camps Planning and Design Services Project Scope and Schedule Project Brief introducing the Sea Camps histoiy, present context, opportunities, challenges, and stakeholders Supporting visual documentation o Illustrative plans for Bay Parcel and Long Pond Parcel o Site diagrams for related Main Street parcels with annotation o Supporting site photography of Sea Camps and Main Street sites Meetings (1)One site visit to Bay Parcel, Long Pond, and related parcels (1)One remote workshop by Zoom Up to (3) three remote review meetings by Zoom Qualifications and Exclusions Proposal assumes Town will make available a DropBox or equivalent of prior planning documents, including surveys of Sea Camps and Main Street parcels and plans for key buildings under consideration for adaptive re-use. Proposal excludes the full text of formal RFQ/P or EOI solicitation documents, which will be produced by the Town COMPENSATION A.COMPENSATION FOR BASIC SERVICES For the tasks outlined above in Services, fee is estimated to be $9,750 for a period of eight weeks, to be determine as most advantageous to the Town of Brewster. Reimbursable expenses related to travel and printing are additional and not included in these fees. The fees in this proposal are based on estimated staffhours for the work described at the following 2021 hourly rate schedule: Principal I Principal II Associate Principal Senior Associate Associate Senior Designer Designer Administrative Design Assistant B. SUB-CONSULT ANT SERVICES $325.00 $25000 $200.00 $1 75.00 $150.00 $130.00 $110.00 $75.00 $70.00 If sub-consultant services are required, they will be initiated only with the advanced agreement of the Owner. As these services are not included in the above estimate, they will be additional and will be billed at direct cost plus 10%. Sub-Consultant services will be initiated only upon your approval. TOWN OF BREWSTER SEA CAM PS PLANNING & DESIGN SE RV ICES SCOPE 14 JANUARY 2022 PAGE 3 AUTHORIZATION To indicate acceptance of this proposal which, including the attached Standard Terms and Conditions, shall be the agreement of the parties, please sign in the space provided below and send one executed copy back to our office. Sincerely, Gary Hilderbrand F ASLA F AAR Principal Scott Geiger Associate Principal Accepted: ___________________ _ Mr. Peter Lombardi, Town of Brewster Date: ---------------------- Enclosure: Standard Terms and Conditions TOWN OF BREWSTER SEA CAMPS PLANNING & DESIGN SERVICES SCOPE 14 JANUARY 2022 PAGE 4 REED HILDERBRANDA PROFILE AND SELECTED WORKS Reed Hilderbrand Landscape Architecture REED HILDERBRAND VASSAR FARM AND ECOLOGICAL PERSERVE CB PROFILEReed Hilderbrand Landscape Architecture Reed Hilderbrand practices landscape architecture as an art of purposeful transformation. Active since the mid-1990s, we have collaborated with artists, business leaders, curators, homeowners, politicians, and property developers to realize landscapes of cultural consequence. Our work connects daily life to the visible phenomena and the invisible systems of nature, in pursuit of beauty and clarity, as well as ecological health and resilience. Transforming the land shapes lives and influences communities, projecting values of our era into the future—an act of cultural expression. By designing the land, the firm seeks to extend and enrich human experience toward an optimistic future. Reed Hilderbrand’s work incorporates the rational as well as the visceral to elicit a landscape’s poetic promise while meeting its objective requirements. Careful analysis of topography, hydrology, habitat, and the overall health of a landscape predicates bold decisions about its future. We apply equal emphasis to resolving a project’s enterprise and economic criteria. Through intuition and iterative study with clients, we generate a clarity of expressive form using an economy of means that is rooted in modernist principles of reduction, abstraction, and the fluidity of flexible space. In all of our work, we seek values of simplicity, beauty, serenity, sanctuary, intimacy, and mystery. Reed Hilderbrand’s clients include the American Museum of Natural History, The Clark Art Institute, Tishman Speyer, Cranbrook, Harvard University, Strategic Property Patners, MIT Investment Management Company (MITIMCo), and Tanglewood Music Center. We count among our collaborators Tadao Ando, Herzog & de Meuron, Allied Works, Annabelle Selldorf, James Carpenter, and Studio Gang, among other leading architects, artists, and engineers. The firm’s 2012 monograph Visible | Invisible: Landscape Works of Reed Hilderbrand received an ASLA Award of Excellence for Design Communications. The American Society of Landscape Architects named Reed Hilderbrand 2013 Firm of the Year. The firm’s founding principals, Douglas Reed and Gary Hilderbrand, are each recipients of the ASLA Design Medal, awarded in 2019 and 2017, respectively www.reedhilderbrand.com REED HILDERBRAND PROFILE SELECTED WORKS Alamo Comperhensive and Interpretive Visistor Experience Master Plan San Antonio, Texas, 2017-present The Arnold Arboretum of Harvard University Boston, Massachusetts, 1996-2007 American Museum of Natural History Gilder Center for Science Education and Innovation New York City, 2015-present Bard College at Simon’s Rock Daniel Arts Center Great Barrington, Massachusetts, 2002-2004 Ecological Agricultural Epicenter Bellville, Texas, 2018-Present Bennington College Campus Bennington, Vermont, 2002-2006 Betty and Edward Marcus Sculpture Park The Contemporary Austin Austin, Texas, 2013-present Boston City Hall and Plaza Master Plan Boston, Massachusetts Boston Harbor Islands Pavilion, Boston, Massachusetts, 2007-2012 Boston Public Library Central Branch Philip Johnson Building Renewal Boston, Massachusetts 2013 -2016 Brandeis University Waltham, Massachusetts, 2001-present Central Wharf Plaza Boston, Massachusetts, 2004-2008 City Hall Plaza Sculpture Court Baton Rouge, Louisianna, 2013-present Chazen Museum of Art University of Wisconsin–Madison Madison, Wisconsin, 2007-2011 Clyfford Still Museum Denver, Colorado, 2007–2011 Colgate University Campus Landscape Hamilton, New York, 2002 Colby College Landscape Master Plan, Waterville, Maine, 2002-2004 Crystal Bridges Museum of American Art Bentonville, Arkansas, 2006–2009 Dallas Museum of Art, Master Plan and Renewal, Dallas, Texas, 2006–2010 deCordova Sculpture Park & Museum Master Plan Lincoln, Massachusetts, 2011-2014 Duke University Abele Quad Durham, North Carolina, 2010-2016 Duke University Campus Drive Durham, North Carolina, 2009 Duke University Crown Commons Durham, North Carolina, 2010-2016 Dumbarton Oaks Library & Collection Washington DC Franklin Park Master Plan Boston, Massachusetts, 2019 The First Church of Christ, Scientist The Christian Science Plaza Boston, Massachusetts, 1998–2003 Harvard Business School Tata Hall Executive Education Precinct, Boston, Massachusetts, 2010– Harvard University Allston Campus Expansion, Institutional Master Plan Boston, MA, 2009 - present Harvard University Naito/Bauer Courtyards Cambridge, Massachusetts, 1999–2002 Hamilton College Campus Landscape Clinton, New York, 2006–Present Hispanic Society Museum & Library New York City Kauffman Center for the Performing Arts Kansas City, Missouri, 2006–2011 Long Dock Beacon Beacon, New York, 2004-Present Longwood Gardens West Conservatory Expansion Kennett Square, PA Massachusetts Institute of Technology Eastman and McDermott Courts Cambridge, Massachusetts, 2007 Massachusetts Institute of Technology West Campus Commons Planning, North Court and Main Street, Kresge Quad Master Plan, Cambridge, Massachusetts, 2007 Parrish Art Museum Water Mill, New York, 2005–2013 Phoenix Art Museum, Jacquie and Bennett Dorrance Sculpture Garden Phoenix, Arizona, 2005–2007 Pier 4 Waterfront Park and Plaza Boston MA, 2014-present Plan Baton Rouge Phase Two Baton Rouge, Louisiana Master Plan, 2008-2009 The Ohio State University Academic Core North Master Plan Columbus, Ohio, 2010–2014 The Sterling and Francine Clark Art Institute Williamstown, Massachusetts, Tadao Ando Architect and Associates 2002-2016 Storm King Art Center Allees Study Mountainville NY, 2016-2017 TOURISTS and The Beyond North Adams, Massachusetts, 2016-present Tanglewood Music Center Institute for Learning Horticultural Initiative Lennox, Massachusetts, 2016-Present Volpe Center Redevelopment MITIMCO General Services Administartion Cambridge, Massachusetts, 2016-Present Water Street Tampa Wellness District, Tampa, Florida, 2016-Present PROFILESelected Work RECENT HIGHLIGHTS American Museum of Natural History Gilder Center for Science Education and Innovation P/A Award, 2020 Boston Public Library Central Branch Philip Johnson Wing Expansion WalkBoston Golden Shoe Award, 2020 Hunting Valley “Peter Pennoyer Architects and Reed Hilderbrand Craft an Art-Filled Oasis” Architectural Digest, January 2020 TOURISTS and The Beyond Surface Travel Award, 2019 The Clark Art Institute Best of the Year: Landscape Architecture, 2015 AMERICAN SOCIETY OF LANDSCAPE ARCHITECTS (ASLA) Duke University West Campus Durham, NC Honor Award for Design, 2018 The Blue Garden Newport, RI Honor Award for Residential Design, 2018 Fundo Tic Toc Patagonia, Chile Award of Excellence for Planning, 2017 Manatuck Stonington CT Honor Award for Design, 2017 AP Farm Crossriver NY Honor Award for Design, 2017 Long Dock Park Beacon, New York Award of Excellence, 2015 Sterling and Francine Clark Art Institute Williamstown, Massachusetts Honor Award, 2015 Houston Arboretum Master Plan Houston, Texas Honor Award in Analysis and Planning 2014 Firm of the Year Award, 2013 Reed Hilderbrand Old Quarry Guilford, Connecticut Honor Award for Residential Design, 2012 Central Wharf Plaza Boston, Massachusetts Honor Award for Design, 2011 Beck House Dallas, Texas Honor Award for Residential Design, 2011 Half-Mile Line West Stockbridge, Massachusetts Honor Award for Residential Design, 2011 The Arnold Arboretum of Harvard University M. Victor & Frances Leventritt Garden Boston, Massachusetts Award of Excellence, 2007 Hither Lane East Hampton, New York Honor Award for Residential Design, 2003 The First Church of Christ, Scientist Boston, Massachusetts Merit Award for Design, 2003 Mount Auburn Cemetery Maple Avenue Interment Sites Cambridge, Massachusetts Merit Award for Design, 2003 Hobart Urban Nature Preserve Troy, Ohio Merit Award for Design, 1999 Institute for Child and Adolescent Development Wellesley, Massachusetts Award of Excellence, 1997 SOCIETY OF COLLEGE AND UNIVERSITY PLANNERS (SCUP) Duke University Campus Drive Durham, North Carolina Excellence in Landscape Architecture – General Design, 2018 Duke University Campus Drive Durham, North Carolina Excellence in Landscape Architecture – Open Space Planning and Design Award, 2014 Duke University Hybrid Landscapes Durham, North Carolina Excellence in Landscape Architecture – Open Space Planning and Design Award 2012 BOSTON SOCIETY OF LANDSCAPE ARCHITECTS (BSLA) Duke University West Campus Durham, NC Merit Award for Design, 2018 The Blue Garden Newport, RI Honor Award for Residential Design, 2018 Betty & Edward Marcus Sculpture Park Austin TX Merit Award for Analysis and Planning, 2017 The Blue Garden Newport RI Honor Award for Design, 2017 Boston Public Library Central Library Boston MA Merit Award for Design, 2017 MacDowell Colony Savidge Library Peterborough NH Merit Award for Design, 2017 Stone Acres Farm Master Plan Stonington CT Merit Award for Analysis and Planning, 2017 Long Dock Park Beacon, New York Award of Excellence, 2015 Sterling and Francine Clark Art Institute Williamstown, Massachusetts Honor Award, 2015 Houston Arboretum Master Plan Houston, Texas Award of Excellence, 2014 Greenlee House Dallas, Texas Honor Award for Residential Design, 2013 MIT North Court and Main Street Cambridge, Massachusetts Honor Award for University Design, 2013 Poetry Foundation Chicago, Illinois Honor Award for Urban Design, 2013 Selected RecognitionPROFILE REED HILDERBRAND PROFILE SELECTED WORKS 1F Relevant Projects Reed Hilderbrand and our consultant team bring thousands of hours of effort on highly relevant projects around the United States. Franklin Park Action Plan City of Boston Parks and Recreation Department Boston, MA Long Dock Park Scenic Hudson Beacon, NY Pier 4 Tishman Speyer Boston MA Houston Arboretum and Nature Center Houston, TX U.S. National Arboretum Washington, D.C. TOURISTS and the Beyond Broder Partners North Adams, MA (Left) Marshcourt Hampshire, England REED HILDERBRAND PROFILE SELECTED WORKS 32 ENGAGEMENT A collaborative process with diverse communities asks them to share how Franklin Park can better serve the city. Franklin Park Action Plan Boston, Massachusetts As the geographic heart of the city of Boston, Franklin Park serves as the meeting ground of the Roxbury, Dorchester, Mattapan, Roslindale and Jamaica Plain neighborhoods, drawing in visitors from throughout the region and around the world. SIZE 527 acres DATES Commenced 2019 DESIGN LEADERSHIP John Kett Kristin Frederickson Lydia Gikas-Cook Danica Liongson DESIGN TEAM Agency Landscape and Planning MASS Design Group Nitsch Engineering Applied Ecological Services ETM Associates ARUP OverUnder REED HILDERBRAND PROFILE SELECTED WORKS 54 Franklin Park MasterPlan Reach Out, Welcome InHow can we improve connections to & through the park? AMERICAN LEGION HIGHWAYFRANKLIN PARK MULTI-UNIT RESIDENTIAL NEIGHBORHOOD FRANKLIN PARK EDGE AMERICAN LEGION HIGHWAY, TYPICAL SECTION 1” = 30’ PARK EDGE 2 LANES OF TRAFFICSHARED BIKE LANE PARKING 2 LANES OF TRAFFIC SHARED BIKE LANE 1 NARROW SIDEWALK AGAINST STONE WALL PROVIDES FEW ACCESS POINTS DISPERSED PLAYGROUND EQUIPMENT INTERUPTS LONG VIEW Focus long views in to reinforce neighborhood-park visual connection URBAN EDGE OPPORTUNITIES OBSTACLES NARROW SIDEWALK AGAINST STONE WALL PROVIDES FEW ACCESS POINTS INTO PARKDISPERSED PLAYGROUND EQUIPMENT INTERUPTS LONG VIEW AMERICAN LEGION HIGHWAY DISPERSED PLAYGROUND Equipment interrupts long view WALLED EDGE Narrow sidewalk against stone wall provides few access points OBSTACLES: OPEN VIEW Focus long views to reinforce visual connections between neighborhood & park URBAN EDGE Activate the park edge to invite the community into the park OPPORTUNITIES: 1 2 1 2 1 2 12 PARK EDGES AND ENTRANCES EDGE PATH Collect pedestrians in a path within the park’s edge FRANKLIN PARK EDGEFOREST HILLS STREET, TYPICAL SECTION (2 of 2) 1” = 30’ PEDESTRIAN SIDEWALK PEDESTRIAN SIDEWALK PARK EDGE FRANKLIN PARK FOREST HILLS STREET JAMAICA PLAIN 1 Pedestrian experience is isolated due to wide house setbacks & screen planting Fence, light and utility poles create constrained and unfriendly edge. Collect pedestrians in a path within the edge PERIMETER PATH OPPORTUNITIES OBSTACLES ISOLATED PEDESTRIAN EXPERIENCE LIGHTING & UTILITY POLES CONSTRICT SIDEWALK CHAIN LINK FENCE CREATES BARRIER AT EDGE FOREST HILLS STREET AND WALNUT AVENUE OBSTACLES:OPPORTUNITIES: ISOLATED EDGE Isolated pedestrian experience due to wide property setbacks, dense plantings, and chain link fence NARROW PASSAGE Fence, light, and utility poles create a constrained and unfriendly edge 1 1 1 2 2 1 1 CIRCUIT DRIVE FRANKLIN PARK EDGE CIRCUIT DRIVE TYPICAL SECTION 1” = 30’ 2 LANES OF TRAFFIC BIKE LANES PARKING WILLIAM DEVINE GOLF COURSE CIRCUIT DRIVE FRANKLIN PARK STONE WALL CREATES BARRIER TO TRAFFIC AND PEDESTRIANS DIFFICULT TO CROSS TRAFFIC WITH FEW CROSSINGS BOULDERS BLOCK CONNECTION TO PATHWAY ACROSS DRIVE OPPORTUNITIES:OBSTACLES: ROAD BLOCK Fast traffic and parked cars create an within the park edge WALLS AND BOULDERS Create barriers along pathways and interrupt pedestrian circulation MAKE CONNECTIONS Across the drive at strategic points 1 2 1 2 2 1 1 SEAVER STREET FRANKLIN PARK SEAVER STREET ROXBURY 2 LANES OF TRAFFIC & PARKING LEDGE 8’-12’ HEIGHT 2 LANES OF TRAFFIC BIKE LANE & PARKING FRANKLIN PARK EDGESEAVER STREET, TYPICAL SECTION 1” = 30’ PARK EDGE 1 2 3 Few ways to cross the street safely and parked cars block storefronts Ledge blocks views into park Foster an environment for escape within the city Use the language and quality of stone to welcome people to the park Unify the park edge through street tree planting URBAN OASIS OPPORTUNITIES OBSTACLES ROCK WALL CHARACTER OF THE STREET LEDGE UNPASSABLE INTO THE PARK ROCK LEDGE PREVENTS ACCESS & VIEWS INTO PARK INCONSISTENT SIDEWALK SAFETY & ADA HAZARD DIFFICULT TO CROSS TRAFFIC WITH FEW CROSSINGS OBSTACLES: ROAD BLOCK Few ways to cross the street safely; narrow sidewalk along park edge ROCK LEDGES AND ZOO Block views and movement into park OPPORTUNITIES: URBAN OASIS Foster an environment for nature escape within the city ROCK WALL Use stone construction to improve access and welcome people to the park 11 1 1 2 2 1 2 2 2 How do you find your way around the park? Place a pin on your favorite route. WALKING LOOPS ? CIRCUIT DRIVE LOOP BEAR DENS AND LONG CROUCH WOODS PLAYSTEAD AND OVERLOOK RUINS SCARBORO POND AND HILL HAGBORNE HILL AND THE WILDERNESS AMERICAN LEGION HIG H W A Y BLUE HILL AVENUEMO R T O N S T R E E T S E A V E R S T R E ET FO REST HILLS STREETWALNUT AV E N UECOLUMBIA ROAD ARBORWAY WIL LIA M S S T R E E T GLEN R O A D How do you find your way into the park? Place a pin on your most-used entrance. VEHICULAR PEDESTRIAN PERIMETER PATH, SIDEWALKS, AND CROSSINGS PARKING PEDESTRIAN ENTRANCE VEHICULAR ENTRANCE PARK CIRCULATION ?AMERICAN LEGIONHIGHWAYBLUE HILL AVENUEMO R T O N S T R E E T S E A V E R S T R E ET FOREST HILLSSTREETWALNUT AVENU E COLUMBIA ROAD A RBORWAY GLEN R O A D WI L L I AM S S T R E E T LONG CROUCH WOODS ENTRANCE FRANKLIN PARK RD. ENTRANCE FR A N K L I N H I L L AV E N U E ELM HILL AVENUEEDGES Strategic, inexpensive transformations to the edges of the parks make them more accessible to the community. TRAFFIC EDGES BUILT EDGES TRAFFIC BUILT VEGETATION/ TOPOGRAPHIC VEGETATION AND TOPOGRAPHIC EDGES VEHICULAR TRAFFIC WALLS LEDGES FENCES STEEP SLOPES VEHICULAR BARRIERS GATES CANOPYENGAGEMENT The Franklin Park Action Plan uses virtual events like the Wonder Walk to engage the community and educate about local ecology. REED HILDERBRAND PROFILE SELECTED WORKS 76 For over a century, Franklin Park has been a lively and beloved center of recreation, gathering, and discovery for the Boston community. Designed by Frederick Law Olmsted as part of the Emerald Necklace, Franklin Park remains Boston’s largest green space. The 527 acre park is home to the Franklin Park Zoo, Shattuck Hospital, as well as many recreation areas and playgrounds. In 2019, the city of Boston committed $28,000,000 to restore the park, including a $5,000,000 endowment for future maintenance. Reed Hilderbrand supported by MASS Design, Agency and an interdisciplinary team embarked on a planning process to study the park’s current strengths and potential improvements, including its landscape health, relationship to adjacent communities, and uses. The objective was to make an urban space that is resilient, beautiful and welcoming to Bostonians and visitors alike. The team worked closely with the surrounding community to determine how Franklin Park could better engage and serve its visitors. The resulting Action Plan sets forth a sustainable future for Franklin Park. 2" decomposing leaves 4" granular structure. some roots 9" fine sandy loam, some roots 14" gravelly fine sandy loam, few roots MANY PLACES IN ONE PLACE El Parquesito Play Area Circuit PathAmerican Legion Play Area William J. Devine William J. Devine Golf Course Golf Course Refectory Hill Tiffany Moore Play Area The Bear Dens The Playstead White White StadiumStadium Scarboro Hill Schoolmaster Hill Shattuck Picnic Grove Ellicottdale Scarboro Pond Overlook Ruins 99 Steps The Wilderness The Franklin The Franklin Park ZooPark Zoo Shattuck Shattuck HospitalHospital Maintenance Maintenance YardYard Hagborne Hill Ellicott Arch Ellicott Stream Abbotswood William J. Devine William J. Devine ClubhouseClubhouse Valley Gates Glen Road REED HILDERBRAND PROFILE SELECTED WORKS 98 SOUTH SHORE: MEADOWS, WETLANDS, AND RIVER ADVENTURES Long Dock Park Beacon, New York On a spur of rugged land reaching out into the Hudson, this regional park recuperates a neglected site into a resilient landscape for first- hand contact with the river through recreation, art installations, and environmental education. Realities of site remediation and funding required strategic implementation in multiple phases over more than a decade. SIZE 23 acres DATES Commenced 2003 Phase 1 complete 2014 Phase 2 complete 2019 AWARDS 2015 ASLA Award of Excellence 2015 BSLA Honor Award 2013 3-Star SITES Certification 2012 AIA Honor Award for Architecture 2012 NYSAIA Merit Award for Architecture 2012 Citation for Design, NYC AIA DESIGN LEADERSHIP Gary Hilderbrand Chris Moyles John Grove DESIGN TEAM Architecture Research Office (ARO) Patkau Architects Handel Architects McClaren Engineers REED HILDERBRAND PROFILE SELECTED WORKS 1110 PARK ARCHITECTURE The adaptive re-use of a Historic Barn as Education Center, Kayak Pavilion and Launch, and Events Pavilion at Long Dock support seasonal program, regular events, and daily life. NORTH SHORE: EVENTS AND GATHERING After remediation efforts to recover the site from a century of industrial use, Long Dock is a major public space destination within the Hudson Valley. REED HILDERBRAND PROFILE SELECTED WORKS 1312 Formerly an industrial railroad siding and hazardous dumping site, Long Dock Park has been transformed into a healthy, resilient parkland that redefines the Hudson Valley’s new embrace of its waterfronts. The project’s first phase, opened in 2009, included a board-walk and a site-specific work by the artist George Trakas sponsored by the Dia Foundation. The next phase, completed in 2011, saw construction of two buildings, both by ARO: an arts and environmental education center renovated from Long Dock’s historic red barn and a new pavilion for kayak storage and rentals was constructed at the center of the cove. Arcing circulation paths and tall, crested landforms distinguish the park landscape itself, framing views of the mountains and the Hudson River. Following the opening of the award-winning first phase of parkland in 2014, a second phase of amenities was commissioned in 2016 and delivered in 2019. Long Dock certified as a three-start Sustainable SITES project in 2014. Landscape strategies relating the land to the river define experiences across the site. Low wetlands help the site absorb and filter water while high berms resist flooding to protect circulation and buildings. REED HILDERBRAND PROFILE SELECTED WORKS 1514 PLANTINGS Pier 4Boston, Massachusetts The most prominent undeveloped site in Boston’s emerging Seaport District, Pier 4’s landscape invites visitors to the waterfront with a variety of tectonic operations—cut, fold, project, lift—framed by plantings and a novel streetscape. SIZE 1 acre park 3 acres streetscape, plaza DATES 2014-2019 DESIGN LEADERSHIP Gary Hilderband, Principal Eric Kramer, Principal-in-Charge Elizabeth Randall, Project Manager John Fishback, Associate Stephanie Hsia, Designer TEAM Tishman Speyer SHoP Architects Elkus Manfredi Architects REED HILDERBRAND PROFILE SELECTED WORKS 1716 The wood deck folds down near the end of the pier, inviting people closer to the water and to the edge of the filled pier and revetment, providing a unique perspective of the pier and views of the harbor. TIDAL TERRACES CONCEPTUAL REFERENCE REED HILDERBRAND PROFILE SELECTED WORKS 1918 Pier 4 is a place unique within Boston’s waterfront. Simultaneously connected to and set apart from Boston’s emerging Innovation District, this pier park capitalizes on panoramic views, an intimacy with the elements, and close proximity to cultural and civic landmarks. For two centuries Boston has built, repaired, rebuilt, and extended its waterfront—all of which is revealed in the Pier 4 landscape. In a city that prizes its industrial heritage, Pier 4’s landscape is respectful and contextually sensitive. In a neighborhood rapidly embracing the culture and commerce of the twenty-first century, Pier 4’s landscape presents an innovative tectonic vocabulary to strengthen Boston’s social and physical infrastructure. Pier 4 offers direct engagement with the Boston waterfront. Visitors float out over the Harbor. They step down to the water’s edge. They climb up to a panoramic promontory. Pier 4 invites visitors and residents to experience the dynamic waterfront in ways found nowhere else along the harbor edge—to be suspended over water on two sides, to step down to the water, to ascend to a panoramic overlook. Materials, site furniture, trees, planting palette— coordinated with and integrated into the residential building—all signal an world-class contemporary environment. RESILIENCE: INTEGRATED APPROACH TO EDGE CONDITIONS ELEVATED LAWN - WAVE BREAK - STORM SURGE PROTECTION NATIVE VEGETATION - WIND BREAK - WATER ABSORPTION - STORMWATER TREATMENT EMERGENT PLANTING -STORMWATER TREATMENT - NATIVE COASTAL PLANTING NATIVE VEGETATION - STORMWATER UPTAKE SEASTEPS - TIDAL REGISTRATION - WAVE ENERGY DISSIPATION SLOPED REVETMENT (300’) -WAVE ENERGY DISSAPATION RESILIENCE INTEGRATED APPRACH TO EDGE CONDITIONS REED HILDERBRAND PROFILE SELECTED WORKS 2120 E X I S T I N G C O NDITION S O P T I M U M L O C A T I O N S B Y E C O L O G Y Md - Verland Silty Clay Loam Soil Flat Or Dimpled Zones Slopes Under 1% Suitable Prairie/savannah (49%) Bn-bissonnet Very Fine Sandy Loam Soil Slopes Over 1% Suitable Pine/hardwood Forest (17%) Bn-bissonnet Very Fine Sandy Loam Soil Slopes Under 1% Suitable Bottomland Forest (15%) Bn-bissonnet Very Fine Sandy Loam Soil Md- Verland Silty Clay Loam Flat Or Dimpled Zones Suitable Bog (14%) Bn-bissonnet Very Fine Sandy Loam Soil Md- Verland Silty Clay Loam Pimples Suitable Mottes (3%) Atb-atasco Fine Sandy Loam Topography: 61 Ft. And Above 8 FT. FLOW Bayou/tributary Suitable Riparian (31%) Prairie / Savannah 49%17%15%14%3%31% Pine / Hardwood Forest Bottomland Forest Riparian Bog Motte Md- Verland Silty Clay Loam Soil Flat or Dimpled Zones Pimples Slopes Under 1% Suitable Prairie/Savannah (49%) Atb-atasco Fine Sandy Loam Bn-Bissonnet Very Fine Sandy Loam Soil Suitable Pine/Hardwood Forest (17%) Suitable Bottomland Forest (15%) Suitable Mottes (3%) Suitable Bog (14%) Flow Bayou/Tributary Suitable Riparian (31%) LANDSCAPE CHARACTER ALTERNATIVES EXISTING SPACIAL ANALYSIS Pond/Bog – 1.5% Prairie – 3.5% Savannah – --% Woodland (Disturbed) – 65% Riparian – 30% Pond/Bog – 2% Prairie – 19% Savannah – 15% Woodland – 34% Riparian – 30% Pond/Bog – 3% Prairie – 27% Savannah – 21% Woodland – 16% Riparian – 31% Pond/Bog – 3% Prairie – 23% Savannah – 17% Woodland – 126% Riparian – 31% CLEARINGS IN THE WOODLAND B WOODLAND GROVES IN PRAIRIE/SAVANNAH C WOODLAND CORRIDORS Houston Arboretum & Nature CenterHouston, Texas This planning effort re-framed the Arboretum’s mission in response to climate change. It prepares a vision for a dramatically different landscape and visitor experience. Circulation, open spaces, and new program buildings engage the Arboretum’s sense of place. SIZE 155 acres DATES Commenced 2012 AWARDS 2014 Honor Award, ASLA 2014 Honor Award, Texas ASLA 2014 Award of Excellence, BSLA DESIGN LEADERSHIP Douglas Reed, Partner Joseph James, Project Manager DESIGN TEAM Design Workshop, ETM Associates, Lady Bird Johnson Wildflower Center, Dr. Todd Watson REED HILDERBRAND PROFILE SELECTED WORKS 2322 The site was designed to withstand flooding Glade North Facing Slope Shelf Ravine Channel Shelf South Facing Slope Evergreen Buffer Bog/pond 3% Prairie 23% Savannah 17% Woodland 26% Riparian 31% Proposed Buildings Existing Visitor’s Center Education Loop Trails Woodland Trails Riparian Trails + Canopy Walk Savannah Trails Proposed Arboretum Drive ECOLOGICAL ZONES CIRCULATION NETWORK INTERPRETING AND EXPERIENCING A COLLECTION OF ECOLOGIES REED HILDERBRAND PROFILE SELECTED WORKS 2524 Education loop walking trails The Houston Arboretum and Nature Center lies within the historic Hare and Hare-designed Memorial Park, one of the nation’s largest urban parks. Sudden and significant tree mortality, related to hurricanes and drought over recent years, has altered the character and health of the site. Reed Hilderbrand, working with Design Workshop, performed a forensic investigation of existing soils, topography, hydrology, and the remaining vegetation to form the basis of a landscape design that develops resilient and sustainable ecologies on the site—meadow, savannah, forest, wetland, and bayou. The plan incorporates a new visitor center, education pavilions, drives and parking, and a network of paths, sited to maximize the visitor’s experience of the distinct character of the landscape, while preserving sensitive ecological areas. Rendered view of the proposed landscape Education stations provide shade and information about restored ecologies REED HILDERBRAND PROFILE SELECTED WORKS 2726 LEGACY AND AN EMERGING CITY Originating as an agricultural estate at the edge of the District of Columbia, today the Arboretum stewards a remarkable range of landscape character within a rapidly changing city. It is at once a place of historical significance and a site to experience relevant ecological precedents that could inform the Distrct’s future. United States National Arboretum Core Framework PlanWashington, District of Columbia The United States National Arboretum will redevelop its Core landscape to give greater expression to its mission — connecting people to plants in one of the Capitol’s greatest open spaces — according to a vision that capitalizes on the cultural and ecological heritage of its 446- acre property, and sets forth practical, attainable recommendations for a sustainable future. SIZE 446 acres DATES 2017-Present LEADERSHIP Douglas Reed Joe James Aaron Hernandez TEAM Friends of the National Arboretum U.S. Department of Agriculture REED HILDERBRAND PROFILE SELECTED WORKS 2928 MASTER PLANREED HILDERBRAND FEBRUARY 2018 ARBORETUM CORE Proposed WELCOME NEIGHBORS DISTRIBUTE PARKING MANAGE VEGETATION FOR VIEWS CELEBRATE WETLAND ECOLOGYEXTEND AND CONNECT PATHS ACTIVATE BACK OF HOUSE ALIGN DRIVES, TOPOGRAPHYAND VEGETATION MASTER PLANREED HILDERBRAND FEBRUARY 2018 ARBORETUM CORE Existing EXISTING PROPOSED REED HILDERBRAND FEBRUARY 2018 EXPERIENCE Proposed Vehicular Loops and Landscape Character DENDRITIC RAVINESWOODLAND HILLSROLLING MIDLANDSVEH. CIRCULATIONNATIONAL BOXWOOD COLLECTIONFRIENDSHIP GARDENAZALEA COLLECTIONSINTRODUCTION GARDENNATIONAL BONSAI AND PENJING MUSEUMNATIONAL HERB GARDENFLOWERING TREE COLLECTION AND WALKNATIONAL GROVE OF STATE TREESFERN VALLEY (NATIVE PLANT COLLECTION)WASHINGTON YOUTH GARDENHOLLY AND MAGNOLIA COLLECTIONS GOTELLI DWARF AND SLOW-GROWING CONIFER COLLECTION DOGWOOD COLLECTIONS ASIAN COLLECTIONS 1234567891011 12 13 14 15 16 FLOWERING TREE COLLECTION HAMAMELIS COLLECTION PRUNUS COLLECTION17 FIR COLLECTION18 MAPLE COLLECTION19 COLLECTIONS VOID EXISTING VEHICULAR CIRCULATION PROPOSED ROAD CIRCULATION (1937) PROPOSED ROAD CIRCULATION (1937) RIPARIANHILLTOP RIPARIANHILLTOP VEHICULAR CIRCULATION PROPOSED ROAD CIRCULATION (1937) EXISTING VEHICULAR CIRCULATION RIPARIANHILLTOP EXISTING VEHICULAR CIRCULATION 1952 VEHICULAR CIRCULATION 1952 VEHICULAR CIRCULATION RIPARIANHILLTOP EXISTING VEHICULAR CIRCULATION 1960 VEHICULAR CIRCULATION 1960 VEHICULAR CIRCULATION RIPARIANHILLTOP COLLECTIONS PRIMARY VEHICULAR CIRCULATION PRIMARY VEHICULAR COLLECTION CIRCULATION COLLECTIONS PRIMARY VEHICULAR COLLECTION CIRCULATION COLLECTIONS PRIMARY VEHICULAR COLLECTION CIRCULATION PRIMARY VEHICULAR COLLECTION CIRCULATION FOLLOWING TOPO RIPARIAN HILLTOP MEADOW EXISTING BUILDINGS PROPOSED BUILDINGS PARKING TERRACE RESEARCH / DISPLAY FIELDS SERVICE COURT MEADOW PARKING PEDESTRIAN CIRCULATION LAWN EVERGREEN GROUNDCOVER VEHICULAR CIRCULATION GARDEN OTHER VEGETATION - 39.7 ACRESUSNA CORE AREA - 109 ACRESUSNA SITE - 446 ACRESORCHARD / NURSERY - 33.2 ACRESUSNA CORE AREA - 109 ACRESUSNA SITE - 446 ACRESFOREST COVERUSNA CORE AREAUSNA SITEMARSHWATERORCHARD/NURSERYROAD/PATHMEADOW FOREST COVER USNA CORE AREA USNA SITE MARSH WATER ROAD/PATH MEADOW FOREST COVER USNA CORE AREA USNA SITE MARSH WATER ORCHARD/NURSERY ROAD/PATH MEADOW FOREST COVER USNA CORE AREA USNA SITE WATER ORCHARD/NURSERY PATH/ROAD MEADOW AZALEA ENTRY COURT EVERGREEN HEDGELAWN MEADOW WATER ORCHARD/NURSERYOFF LIMITS TO PUBLIC LOST LANDSCAPE RAVINE VEGETATION TREES IN LAWNDISPLAY GARDENSTURF/GRASSES COLLECTIONWOODLANDPOLLINATOR GARDENSBONSAI GARDENSPERENNIAL COLLECTIONSFRIENDSHIP GARDENADMINISTRATION GARDENSAZALEA ENTRY COURTFLOWERING TREE WALKCOLLECTION LAWN PRIMARY VEHICULAR SERVICE VEHICULAR PARKING PARKING ACCESS DROP-OFF AREAS MULCH/GRAVEL PATHS ENTRY ASPHALT PATHS LAWN/MOWN PATHS PRIMARY VEHICULAR SERVICE VEHICULAR PARKING ACCESS LAWN/MOWN PATHS MULCH/GRAVEL PATHS ASPHALT PATHS EXISTING PARKING - APPROX 609 SPACESAPPROX 6.73 ACRES - IMPERVIOUS PARKINGAPPROX 20.24 ACRES - IMPERVIOUS ROADSAPPROX 4.04 ACRES - IMPERVIOUS BRICKYARDAPPROX 3.81 ACRES - IMPERVIOUS BUILDING FOOTPRINTSAPPROX 4.85 ACRES - IMPERVIOUS PATHS/PADS/ETC.EXISTING ROADS POTENTIAL PARKING - 645 SPACES EXISTING PARKING - 609 SPACES EXISTING ROADS EXISTING ASPHALT PATHS PROPOSED ASPHALT PATHS EXISTING MULCH/GRAVEL PATHS PROPOSED TRANSFORMATION OF ROADS TO PATH EXISTING LAWN/MOWN PATHS PROPOSED MULCH/GRAVEL PATHS PROPOSED ROADS EXISTING ASPHALT PATHSPROPOSED ASPHALT PATHSEXISTING MULCH/GRAVEL PATHS PROPOSED TRANSFORMATION OF ROADS TO TRAILS OPEN TO SERVICE EXISTING LAWN/MOWN PATHS PROPOSED MULCH/GRAVEL PATHS POTENTIAL PARKING ~ 635 SPACES POTENTIAL MEADOW PARKING ~ 676 SPACES/5 ACRES ALL EXISTING PARKING - 609 SPACES ~26 ACRES - EXISTING IMPERVIOUS ROADS & PARKING ~17 ACRES - POTENTIAL IMPERVIOUS ROADS & PARKING POTENTIAL ASPHALT PARKING - 0.5 ACRES POTENTIAL MEADOW / GRAVEL PARKING - 7.25 ACRES ~26 ACRES - EXISTING IMPERVIOUS ROADS & PARKING ~17 ACRES - POTENTIAL IMPERVIOUS ROADS & PARKING LAWN/MOWN PATHS MULCH/GRAVEL PATHS ASPHALT PATHS PED. CIRCULATION GAP - 172 ACRES PED. CIRCULATION END POINT FIRST TIME VISITORHORTICULTURAL ENTHUSIASTNEIGHBORHOOD 'PARK' USERWEEKEND PICNIC/RIVER ACCESS RIPARIAN WOODLAND MEADOW AGRARIAN GARDENS VEHICULAR CIRCULATION RIPARIAN HILLTOPVEHICULAR CIRCULATIONROAD DIRECTIONPROPOSED ENTRANCE LOCATIONSEVERGREEN HEDGEMEADOWWATERORCHARD/NURSERYDISPLAY GARDENSWOODLANDBONSAI GARDENSADMINISTRATION GARDENSAZALEA ENTRY COURT EXISTING MULCH/GRAVEL PATHS EXISTING ASPHALT PATHS PROPOSED ASPHALT PATHS PROPOSED TRANSFORMATION OF ROADS TO TRAILS OPEN TO SERVICE PROPOSED MULCH/GRAVEL PATHS PROPOSED GARDENS PROPOSED PARKING PROPOSED ROADS ORGANIZATIONAL GRID USNA CORE AREA - 109 ACRESUSNA SITE - 446 ACRESOTHER ARBORETAUSNA SITEUSNA CORE AREA MAJOR COLLECTIONS MINOR COLLECTIONS COLLECTIONS GAP EXISTING PARKING - 291 SPACES 22 ACRES - IMPERVIOUS ROADS & PARKING PROPOSED PARKING - 318 SPACES TOTAL PARKING - 609 SPACES PROPOSED LOOP DRIVE PARKING - 635 SPACES 17 ACRES - IMPERVIOUS ROADS & PARKING PROPOSED MEADOW PARKING - 318 SPACES TOTAL PARKING - 1,084 SPACES EXISTING ADMIN PARKING - 131 SPACES PROPOSED STAFF PARKING - 42 SPACES 17 ACRES - IMPERVIOUS ROADS & PARKING EXISTING ADMIN PARKING - 131 SPACES PROPOSED MEADOW/GRAVEL PARKING - 503 SPACES TOTAL PARKING - 676 SPACES TIER 1: PRIMARY DRIVE - 2 LANES/WAY (24') TIER 2: PASTORAL LOOP DRIVE - 1 LANE/WAY (12') WITH PARALLEL PARKING (8') TIER 3: SERVICE CONNECTORS (18' - 20') TIER 4: PAVED TRAILS OPEN TO SERVICE (12') 1 2 3 4 ENTRY/EXIT AT BLADENSBURG MT. HAMILTON WOODLAND DRIVE MEADOW EXPANSE AT CORE CAMPUS ARRIVAL 1 2 3 ENTRY/EXIT AT MARYLAND AVE MEADOW EXPANSE AT CORE CAMPUS ARRIVAL EVENT AREAS EVENT PAVED PARKING EVENT MEADOW/OVERFLOW PARKING VISITOR - INTERIOR VISITOR - EXTERIOR ADMIN/RESEARCH/SERVICE - EXTERIOR VISITOR - PARKING ADMIN/RESEARCH/SERVICE - PARKING HYBRID - EXTERIOR HYBRID - INTERIOR CIRCULATION ADMIN/RESEARCH/SERVICE - INTERIOR VISITOR - ARRIVAL COURT VISITOR - GARDEN PROMENADE RELOCATE PROPOSED PARALLEL PARKING - APPROX 523 SPACES A 10.58 ACRE REDUCTION IN PAVING APPROX 1.81 ACRES - IMPERVIOUS PARKING APPROX 17.09 ACRES - IMPERVIOUS ROADS APPROX 4.04 ACRES - IMPERVIOUS BRICKYARD APPROX 4.33 ACRES - IMPERVIOUS BUILDING FOOTPRINTS APPROX 1.81 ACRES - IMPERVIOUS PATHS/PADS/ETC. APPROX 5.12 ACRES - PERVIOUS PARKING PROPOSED MEADOW PARKING - APPROX 318 SPACES PROPOSED CAMPUS PARKING - APPROX 228 SPACES EXISTING PARKING - APPROX 291 SPACESA 4.17 ACRE REDUCTION IN PAVING APPROX 2.56 ACRES - IMPERVIOUS PARKING APPROX 20.24 ACRES - IMPERVIOUS ROADS APPROX 4.04 ACRES - IMPERVIOUS BRICKYARD APPROX 3.81 ACRES - IMPERVIOUS BUILDING FOOTPRINTS APPROX 4.85 ACRES - IMPERVIOUS PATHS/PADS/ETC. APPROX 4.44 ACRES - PERVIOUS PARKING EXISTING ROADS PROPOSED MEADOW PARKING - APPROX 318 SPACES PROPOSED PARALLEL/CAMPUS PARKING - APPROX 751 SPACES A 9.92 ACRE REDUCTION IN PAVING APPROX 2.48 ACRES - IMPERVIOUS PARKING APPROX 17.09 ACRES - IMPERVIOUS ROADS APPROX 4.04 ACRES - IMPERVIOUS BRICKYARD APPROX 4.33 ACRES - IMPERVIOUS BUILDING FOOTPRINTS APPROX 1.81 ACRES - IMPERVIOUS PATHS/PADS/ETC. APPROX 5.12 ACRES - PERVIOUS PARKING PROPOSED MEADOW PARKING - APPROX 318 SPACES PROPOSED SATELLITE PARKING - APPROX 119 SPACES STAFF PARKING - APPROX 100 SPACES CORE VISITOR PARKING - APPROX 180 SPACES EVENT MEADOW PARKING - APPROX 320 SPACES EVENT PARALLEL PARKING - APPROX 280 SPACES SATELLITE LOTS - APPROX 135 SPACES PARALLEL PARKING - APPROX 155 SPACES EXISTING ROAD TO REMOVE - 3.29 LINEAR MI EXISTING ROAD TO REMAIN - 6.61 LINEAR MI NEW ROAD - 2.29 LINEAR MI 0'200'100' 0'400'200' MEADOW EXISTING BUILDINGS PROPOSED BUILDINGS PARKING TERRACE RESEARCH / DISPLAY FIELDS SERVICE COURT MEADOW PARKING PEDESTRIAN CIRCULATION LAWN EVERGREEN GROUNDCOVER VEHICULAR CIRCULATION GARDEN 3 CAMPUS ARRIVAL ADMIN/RESEARCH/SERVICE - EXTERIOR ADMIN/RESEARCH/SERVICE - PARKING ADMIN/RESEARCH/SERVICE - INTERIOR DENDRITIC RAVINES WOODLAND HILLS ROLLING MIDLANDS VEH. CIRCULATION NATIONAL BOXWOOD COLLECTION FRIENDSHIP GARDEN AZALEA COLLECTIONS INTRODUCTION GARDEN NATIONAL BONSAI AND PENJING MUSEUM NATIONAL HERB GARDEN FLOWERING TREE COLLECTION AND WALK NATIONAL GROVE OF STATE TREES FERN VALLEY (NATIVE PLANT COLLECTION) WASHINGTON YOUTH GARDEN HOLLY AND MAGNOLIA COLLECTIONS GOTELLI DWARF AND SLOW-GROWING CONIFER COLLECTION DOGWOOD COLLECTIONS ASIAN COLLECTIONS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 FLOWERING TREE COLLECTION HAMAMELIS COLLECTION PRUNUS COLLECTION17 FIR COLLECTION18 MAPLE COLLECTION19 COLLECTIONS VOID EXISTING VEHICULAR CIRCULATION PROPOSED ROAD CIRCULATION (1937) PROPOSED ROAD CIRCULATION (1937) RIPARIANHILLTOP RIPARIANHILLTOP VEHICULAR CIRCULATION PROPOSED ROAD CIRCULATION (1937) EXISTING VEHICULAR CIRCULATION RIPARIANHILLTOP EXISTING VEHICULAR CIRCULATION 1952 VEHICULAR CIRCULATION 1952 VEHICULAR CIRCULATION RIPARIANHILLTOP EXISTING VEHICULAR CIRCULATION 1960 VEHICULAR CIRCULATION 1960 VEHICULAR CIRCULATION RIPARIANHILLTOP COLLECTIONS PRIMARY VEHICULAR CIRCULATION PRIMARY VEHICULAR COLLECTION CIRCULATION COLLECTIONS PRIMARY VEHICULAR COLLECTION CIRCULATION COLLECTIONS PRIMARY VEHICULAR COLLECTION CIRCULATION PRIMARY VEHICULAR COLLECTION CIRCULATION FOLLOWING TOPO RIPARIAN HILLTOP MEADOW EXISTING BUILDINGS PROPOSED BUILDINGS PARKING TERRACE RESEARCH / DISPLAY FIELDS SERVICE COURT MEADOW PARKING PEDESTRIAN CIRCULATION LAWN EVERGREEN GROUNDCOVER VEHICULAR CIRCULATION GARDEN OTHER VEGETATION - 39.7 ACRES USNA CORE AREA - 109 ACRES USNA SITE - 446 ACRES ORCHARD / NURSERY - 33.2 ACRES USNA CORE AREA - 109 ACRES USNA SITE - 446 ACRES FOREST COVER USNA CORE AREA USNA SITE MARSH WATER ORCHARD/NURSERY ROAD/PATH MEADOW FOREST COVER USNA CORE AREA USNA SITE MARSH WATER ROAD/PATH MEADOW FOREST COVER USNA CORE AREA USNA SITE MARSH WATER ORCHARD/NURSERY ROAD/PATH MEADOW FOREST COVER USNA CORE AREA USNA SITE WATER ORCHARD/NURSERY PATH/ROAD MEADOW AZALEA ENTRY COURT EVERGREEN HEDGE LAWN MEADOW WATER ORCHARD/NURSERY OFF LIMITS TO PUBLIC LOST LANDSCAPE RAVINE VEGETATION TREES IN LAWN DISPLAY GARDENS TURF/GRASSES COLLECTION WOODLAND POLLINATOR GARDENS BONSAI GARDENS PERENNIAL COLLECTIONS FRIENDSHIP GARDEN ADMINISTRATION GARDENS AZALEA ENTRY COURT FLOWERING TREE WALK COLLECTION LAWN PRIMARY VEHICULAR SERVICE VEHICULAR PARKING PARKING ACCESS DROP-OFF AREAS MULCH/GRAVEL PATHS ENTRY ASPHALT PATHS LAWN/MOWN PATHS PRIMARY VEHICULAR SERVICE VEHICULAR PARKING ACCESS LAWN/MOWN PATHS MULCH/GRAVEL PATHS ASPHALT PATHS EXISTING PARKING - APPROX 609 SPACES APPROX 6.73 ACRES - IMPERVIOUS PARKING APPROX 20.24 ACRES - IMPERVIOUS ROADS APPROX 4.04 ACRES - IMPERVIOUS BRICKYARD APPROX 3.81 ACRES - IMPERVIOUS BUILDING FOOTPRINTS APPROX 4.85 ACRES - IMPERVIOUS PATHS/PADS/ETC. EXISTING ROADS POTENTIAL PARKING - 645 SPACES EXISTING PARKING - 609 SPACES EXISTING ROADS EXISTING ASPHALT PATHS PROPOSED ASPHALT PATHS EXISTING MULCH/GRAVEL PATHS PROPOSED TRANSFORMATION OF ROADS TO PATH EXISTING LAWN/MOWN PATHS PROPOSED MULCH/GRAVEL PATHS PROPOSED ROADS EXISTING ASPHALT PATHS PROPOSED ASPHALT PATHS EXISTING MULCH/GRAVEL PATHS PROPOSED TRANSFORMATION OF ROADS TO TRAILS OPEN TO SERVICE EXISTING LAWN/MOWN PATHS PROPOSED MULCH/GRAVEL PATHS POTENTIAL PARKING ~ 635 SPACES POTENTIAL MEADOW PARKING ~ 676 SPACES/5 ACRES ALL EXISTING PARKING - 609 SPACES ~26 ACRES - EXISTING IMPERVIOUS ROADS & PARKING ~17 ACRES - POTENTIAL IMPERVIOUS ROADS & PARKING POTENTIAL ASPHALT PARKING - 0.5 ACRES POTENTIAL MEADOW / GRAVEL PARKING - 7.25 ACRES ~26 ACRES - EXISTING IMPERVIOUS ROADS & PARKING ~17 ACRES - POTENTIAL IMPERVIOUS ROADS & PARKING LAWN/MOWN PATHS MULCH/GRAVEL PATHS ASPHALT PATHS PED. CIRCULATION GAP - 172 ACRES PED. CIRCULATION END POINT FIRST TIME VISITOR HORTICULTURAL ENTHUSIAST NEIGHBORHOOD 'PARK' USER WEEKEND PICNIC/RIVER ACCESS RIPARIAN WOODLAND MEADOW AGRARIAN GARDENS VEHICULAR CIRCULATION RIPARIAN HILLTOP VEHICULAR CIRCULATION ROAD DIRECTION PROPOSED ENTRANCE LOCATIONS EVERGREEN HEDGE MEADOW WATER ORCHARD/NURSERY DISPLAY GARDENS WOODLAND BONSAI GARDENS ADMINISTRATION GARDENS AZALEA ENTRY COURT EXISTING MULCH/GRAVEL PATHS EXISTING ASPHALT PATHS PROPOSED ASPHALT PATHS PROPOSED TRANSFORMATION OF ROADS TO TRAILS OPEN TO SERVICE PROPOSED MULCH/GRAVEL PATHS PROPOSED GARDENS PROPOSED PARKING PROPOSED ROADS ORGANIZATIONAL GRID USNA CORE AREA - 109 ACRES USNA SITE - 446 ACRES OTHER ARBORETA USNA SITE USNA CORE AREA MAJOR COLLECTIONS MINOR COLLECTIONS COLLECTIONS GAP EXISTING PARKING - 291 SPACES 22 ACRES - IMPERVIOUS ROADS & PARKING PROPOSED PARKING - 318 SPACES TOTAL PARKING - 609 SPACES PROPOSED LOOP DRIVE PARKING - 635 SPACES 17 ACRES - IMPERVIOUS ROADS & PARKING PROPOSED MEADOW PARKING - 318 SPACES TOTAL PARKING - 1,084 SPACES EXISTING ADMIN PARKING - 131 SPACES PROPOSED STAFF PARKING - 42 SPACES 17 ACRES - IMPERVIOUS ROADS & PARKING EXISTING ADMIN PARKING - 131 SPACES PROPOSED MEADOW/GRAVEL PARKING - 503 SPACES TOTAL PARKING - 676 SPACES TIER 1: PRIMARY DRIVE - 2 LANES/WAY (24') TIER 2: PASTORAL LOOP DRIVE - 1 LANE/WAY (12') WITH PARALLEL PARKING (8') TIER 3: SERVICE CONNECTORS (18' - 20') TIER 4: PAVED TRAILS OPEN TO SERVICE (12') 1 2 3 4 ENTRY/EXIT AT BLADENSBURG MT. HAMILTON WOODLAND DRIVE MEADOW EXPANSE AT CORE CAMPUS ARRIVAL 1 2 3 ENTRY/EXIT AT MARYLAND AVE MEADOW EXPANSE AT CORE CAMPUS ARRIVAL EVENT AREAS EVENT PAVED PARKING EVENT MEADOW/OVERFLOW PARKING VISITOR - INTERIOR VISITOR - EXTERIOR ADMIN/RESEARCH/SERVICE - EXTERIOR VISITOR - PARKING ADMIN/RESEARCH/SERVICE - PARKING HYBRID - EXTERIOR HYBRID - INTERIOR CIRCULATION ADMIN/RESEARCH/SERVICE - INTERIOR VISITOR - ARRIVAL COURT VISITOR - GARDEN PROMENADE RELOCATE PROPOSED PARALLEL PARKING - APPROX 523 SPACES A 10.58 ACRE REDUCTION IN PAVING APPROX 1.81 ACRES - IMPERVIOUS PARKING APPROX 17.09 ACRES - IMPERVIOUS ROADS APPROX 4.04 ACRES - IMPERVIOUS BRICKYARD APPROX 4.33 ACRES - IMPERVIOUS BUILDING FOOTPRINTS APPROX 1.81 ACRES - IMPERVIOUS PATHS/PADS/ETC. APPROX 5.12 ACRES - PERVIOUS PARKING PROPOSED MEADOW PARKING - APPROX 318 SPACES PROPOSED CAMPUS PARKING - APPROX 228 SPACES EXISTING PARKING - APPROX 291 SPACES A 4.17 ACRE REDUCTION IN PAVING APPROX 2.56 ACRES - IMPERVIOUS PARKING APPROX 20.24 ACRES - IMPERVIOUS ROADS APPROX 4.04 ACRES - IMPERVIOUS BRICKYARD APPROX 3.81 ACRES - IMPERVIOUS BUILDING FOOTPRINTS APPROX 4.85 ACRES - IMPERVIOUS PATHS/PADS/ETC. APPROX 4.44 ACRES - PERVIOUS PARKING EXISTING ROADS PROPOSED MEADOW PARKING - APPROX 318 SPACES PROPOSED PARALLEL/CAMPUS PARKING - APPROX 751 SPACES A 9.92 ACRE REDUCTION IN PAVING APPROX 2.48 ACRES - IMPERVIOUS PARKING APPROX 17.09 ACRES - IMPERVIOUS ROADS APPROX 4.04 ACRES - IMPERVIOUS BRICKYARD APPROX 4.33 ACRES - IMPERVIOUS BUILDING FOOTPRINTS APPROX 1.81 ACRES - IMPERVIOUS PATHS/PADS/ETC. APPROX 5.12 ACRES - PERVIOUS PARKING PROPOSED MEADOW PARKING - APPROX 318 SPACES PROPOSED SATELLITE PARKING - APPROX 119 SPACES STAFF PARKING - APPROX 100 SPACES CORE VISITOR PARKING - APPROX 180 SPACES EVENT MEADOW PARKING - APPROX 320 SPACES EVENT PARALLEL PARKING - APPROX 280 SPACES SATELLITE LOTS - APPROX 135 SPACES PARALLEL PARKING - APPROX 155 SPACES EXISTING ROAD TO REMOVE - 3.29 LINEAR MI EXISTING ROAD TO REMAIN - 6.61 LINEAR MI NEW ROAD - 2.29 LINEAR MI 0'200'100' 0'400'200' MEADOW EXISTING BUILDINGS PROPOSED BUILDINGS PARKING TERRACE RESEARCH / DISPLAY FIELDS SERVICE COURT MEADOW PARKING PEDESTRIAN CIRCULATION LAWN EVERGREEN GROUNDCOVER VEHICULAR CIRCULATION GARDEN 3 CAMPUS ARRIVAL ADMIN/RESEARCH/SERVICE - EXTERIOR ADMIN/RESEARCH/SERVICE - PARKING ADMIN/RESEARCH/SERVICE - INTERIOR 0'400'200' LANDCAPE CHARACTER Visitor circulation through the Arboretum today privileges the automobile. Expanded circulation proposed here frames experience of woodland hills, rolling midlands, dendritic lowland rambles. REED HILDERBRAND PROFILE SELECTED WORKS 3130 Reed Hilderbrand’s Core Framework Plan recognizes the Arboretum’s distinguished landscape legacy and its preeminent reputation as the fundamental basis of its institutional identity and its educational offerings. The proposed visitor experience is redirected as a sequence from new entry at the Bladensberg Road urban thoroughfare through site features that descend from its history as a farm in the 19th century and earlier, to its decades of development as a renowned scientific research facility focused on agriculture. A honed vehicular and pedestrian circulation system establishes clarity, hierarchy, and wayfnding to the experience while reducing the amount of impervious pavement on the site. The new system brings visitors to expanded collections and visitor services at the Core, and to a myriad of new outlying destinations across the property’s uplands, midlands, and dendritic ravines. Strategic investment in the Core’s modernist compound provide opportunities to develop a visitor’s center as an efficient, practical center of energy on the property where staff, volunteers, and visitors co-mingle to learn about plants, historic and new research findings, and stewardship and sustainability practices in today’s world. PROPOSED CORE ELLIPSE FLOWERING TREE WALK EXPANDED LOOP DRIVE WASHINGTON YOUTH GARDEN “ORCHARD” OF FLOWERING TREES RESEARCH AND ADMINISTRATION NATIONAL HERB GARDEN REED HILDERBRAND PROFILE SELECTED WORKS 3332 NEW ADVENTURES The porch at TOURISTS is a place for guests and neighbors to meet for meals, refreshment, and events. The porch is also a trailhead for departures into the Beyond. Hikers cross a wooden suspension bridge at the edge of the TOURISTS site. TOURISTS Hotel & The Beyond Master PlanNorth Adams, Massachusetts SIZE 72 acres CONSTRUCTION VALUE $11,000,000 (Total project) $2,000,000 (Landscape) STATUS Commenced 2016 Phase 1: Tourists completed 2018 DESIGN LEADERSHIP Douglas Reed Jeremy Martin Jackson Plumlee RECOGNITION Winner, 2019 Surface Travel Awards This boutique hotel above the Hoosic River is the first phase of 72-acre master plan created for a consortium of entrepreneurs with backgrounds in music, publishing, and hospitality who have come together around a mission to inspire renewal of the rich cultural and natural resources found in the Berkshires as a means to restoring sustainable, equitable prosperity for the region. REED HILDERBRAND REED HILDERBRAND PROFILE SELECTED WORKS 3534 The landscape at TOURISTS establishes a threshold between a crisp, minimalist hospitality and rugged adventures in north Berkshire County’s industrial and environmental heritage. The 48-room hotel is situated along historic Route 2 in North Adams, greeting visitors and locals between cultural anchors The Clark Art Institute and MASS MoCA. The project is the first phase in an expansive, site-specific enterprise that will include a performance venue curated by Wilco bassist John Stirratt and a new restaurant led by James Beard-winner Courtney Burns. At TOURISTS, specifically, Reed Hilderbrand carved away decades of junkfill to rescue adjacent wetlands and re-established the native river bluff embankment, creating programmable spaces within the site and mitigating noise from Route 2. A salt-water pool is set within the landform to create a unique space associated with the riparian character of adjacent wetlands and the Hoosic River. Working closely with the client and project architect, Reed Hilderbrand selected materials for gathering spaces on the property with simple palettes that reflected the overall aesthetic, including a white oak deck dotted with large sugar maple trees, and catenary lighting to create a lively space for evening gatherings. TOURISTS ATMOSPHERE AND DETAILS Architecture and landscape were conceived together, in response to the site’s extraordinary physical traits and unique cultural landscape at the intersection of the Mohawk Trail and the Appalachian Trail. REED HILDERBRAND PROFILE SELECTED WORKS 3736 THE BEYOND The master plan for The Beyond reconceives what was once a barren landscape engineered for stasis and control into a dynamic landscape that is now being repopulated by riparian species. Traces of the past have been preserved, but the contrast between constructed ground and the wildly shifting landscape of the Hoosic River valley are elevated and made central to the site’s character today. It is this vibrant contrast of forces that inspired the planners and developers and has structured decisions about where and how to intervene. A network of trails that weaves through this riparian landscape is gradually being expanded. It will ultimately lead to destinations that feature more remnants of the site’s cultural history and new programs including a second hotel, performance space in the historic mill, restaurants, woodland spas, canoe launches, yoga studios, river overlooks, and a yurt village. REGIONAL RENEWAL Through a series of planning projects across the site, Reed Hilderbrand has positioned the Beyond as a significant cultural destination that strengthens the regional economy while also offering multiple new public amenities, from infrastructure upgrades to new parkland and trails. REED HILDERBRAND38 Reed Hilderbrand LLC Landscape Architecture 130 Bishop Allen Drive Cambridge, MA 02139 617 923 2422 www.reedhilderbrand.com Thank You Brewster Select Board Meeting of January 24, 2022 For Your Information (FYI) Items Item #14: FYIs 1.Approved Re-dividing of Brewster Precincts 2.Brewster Low Lying Roads Project Public Workshop Flyer 3.December 2021 Housing Coordinator update 4.MLK Day Beach Cleanup – Rescheduled (Jan. 22, 2022) 5.Independence House, Inc. Stats & Summary, Oct. 2021- December 2021 6.Resident Feedback on Appointment Process 7.Committee Applications a.John McLaughlin – Bikeways Committee b.Rheanna Hastings- Zoning Board of Appeals c.Susan Barker – Board of Assessors 8.Resident Letters regarding Planning Board Special Permit & Site Plan Review (Jan. 26, 2022) 9.CVEC Statements & Reports a.Consolidated Statements b.Net Metering Credit & Billing Report Nov 5- Dec 8 2021 c.Report for All Future Generation Wind Summary Oct 29-Dec 1 2021 10.Cape Cod Commission Hearing Notice 11.Community Preservation Committee resignation- Barbara Burgo Brewster Housing Coordinator Update December 2021 Jill Scalise Ongoing Activities/ Projects 1.Community Outreach and Education (Housing Production Plan (HPP) Strategy #13) Responded to email and phone requests for information and assistance, 58 total requests for housing information (35) or assistance (23). Office hours held on Thursdays from 10-12. Completed drafts of Housing Office and HOME Consortium webpages for new website. Gave Zoom PowerPoint presentation about housing on the Lower Cape for Nauset Interfaith Association. 2.Brewster Affordable Housing Trust (BAHT) (HPP Strategy #7) Housing Trust met and continue working on creating and preserving housing including Millstone community housing initiative, vacant SHI homes, and rental assistance. Material provided for and follow-up on the Trust’s mission, goals, and priorities discussion. Met with Chair of Community Preservation Committee (CPC) about BAHT funding and grants. 3. Community Housing Parcel off Millstone (Select Board Strategic Plan Goal H-3, HPP Strategy #15) Two proposals opened on 12/16. With Peter Lombardi, did initial review of both proposals for completeness. One proposal was not complete. Proposal from Preservation of Affordable Housing (POAH) & Housing Assistance Corporation (HAC) referred to Housing Trust for evaluation. Pro-forma Review Request for Quotes (RFQ) resent to expanded recipient list. 4.Redevelop Existing Properties for Affordable Housing (HPP Strategy #6) Serenity Brewster (55+ rental housing, 27 affordable units): Phase 2, 91units, expected to open in 2022. Completed Local Action Unit (LAU) application submitted to DHCD. 5. Comprehensive Permit Projects (HPP Strategy #14) Brewster Woods (30 affordable rental units): Construction continues, expected to open in summer 2022. Habitat for Humanity Red Top Road (2 affordable home ownership): Comprehensive Permit appeal period completed. 6.Preservation of Housing and Related Support of Brewster Residents Brewster Rental Assistance Program (B-RAP) managed by HAC. HAC provided over $59,000 in rent and mortgage assistance to 12 Brewster households this quarter. No local Brewster funds used. Provided support and worked with Town staff on resident situations that involved housing concerns. Assisted residents with CDBG housing rehabilitation and Covid-19 Fund applications. 7.Subsidized Housing Inventory (SHI) (HPP Strategy #10) Ongoing follow-up on several out of compliance SHI homes. 11 Sean Circle- Home Inspection completed 12/1/21. Obtained estimate of Defective Summary repair costs. Sent letters to Brewster SHI homeowners providing information & requesting housing status. 8.Housing Production Plan (HPP) (Select Board Strategic Plan Goal H-2) With Donna Kalinick prepared Scope of Services for RFQ for Housing Production Plan. RFQ sent out, replies due 1/07.22. 9.Collaboration (HPP Strategy #9) Participated in Lower Cape Peer Group Meeting and presented at Citizens Housing and Planning Association (CHAPA) Making the Case for Housing Call. Provided material for Staff Review of potential property redevelopment involving housing. Personnel Worked with: Assessor, Building Dept., Community Preservation Committee, Council on Aging, Health Dept., Housing Partnership, Housing Trust, Planning Dept., Project Manager, Select Board, Treasurer, and Town Administration. Attended Housing Trust meeting. Participated in Affirmative and Fair Housing Marketing and Lottery Training. MLK D ay Beach Cleanup Event Rescheduled to Saturday, January 22 Due to inclement weather Monday, January 17, we have decided to postpone the Martin Luther King Day Beach Cleanup. T he rescheduled date for the event is Saturday, January 22nd, 2022 with a backup plan for Sunday, January 23rd in the event that the forecast looks bad for the 22nd. If you have registered and can't make it next weekend, please be sure to let us know that you won't be attending. And, if you know of anyone else interested in registering for the event, please help us spread the word by sharing the flyer below. Registration will remain open until noon on Thursday, January 20th. Archive d: Tuesday, January 18, 2022 2:27:32 PM From: Donna Kalinick Se nt: Sun, 16 Jan 2022 18:31:22 +0000Authentication To: Erika Mawn Subje ct: FW: MLK Day Beach Cleanup Rescheduled Se ns itivity: Normal From: Jill Tal l aday <jill@careforthecapeandislands.org> Sent: Sunday, January 16, 2022 12:38 PM To: Donna Kalinick <dkal i ni ck@brewster-ma.gov> Subject: MLK Day Beach Cleanup Rescheduled Data Collection Through the Clean Swell app We will be using the Clean Swell app to collect data on the litter and debris that is cleaned up during the event. We will be using the group name MLKBeachCleanup2022 to track everything collected from this event. For more information about Clean Swell please reference the video below. Join the Fight for Trash Free Seas with Clean Swell Copyright © 2022 CARE for the Cape and I slands, All rights reserved. You are receiving this becaus e you have expres s ed interes t in CARE for the Cape and Is lands . Our mailing address is: CARE for the Cape and Is lands P.O. Box 638 Yarm outh Port, MA 02675 Add us to your addres s book Want to change how you receive thes e em ails ? You can update your preferences or uns ubs cribe from this lis t. Archive d: Thursday, January 13, 2022 1:32:16 PM Subje ct: Interest in Serving on Town Committee - Conservation Commission Se ns itivity: Normal From: Sarah Mani on <sarah.mani on1@gmail.com> Sent: Wednesday, January 5, 2022 7:21 PM To: Erika Mawn <e mawn@brewster-ma.gov> Subject: Re : FW: Intere st i n Servi ng on Town Committee - Conse rvati on Commission Hello Erika, Thank you for reaching out to me. I w anted to let you know that I w ill not be applying for the vacancy as my w ork commitm ents have changed. I w ould like to provide a bit of feedback that as a prospective (and very eager) tow n volunteer, this experience has been quite frustrating. I initially reached out to the Tow n in June of 2021. At that time, I submitted a completed application as w ell as my professional resume. I regularly follow ed up w ith you to check in on the status of my application and in the interim, proactively took the tim e to meet w ith the Chair of the Ag Commission regarding my experience and interest in the hopes of having the opportunity to participate. Unfortunately, despite continued follow -ups and reiterations of my interest, I w as not contacted w ith any definitive response and told a few times that the process w as delayed. To therefore be asked - eight months after my initial inquiry - to fill out an add itional (and more extensive) application in order to volunteer to support my Tow n has not been a particularly positive experience. I am concerned that this process could provide unnecessary barrier to entry for people - particularly those w ho may be underrepresented on Tow n committees and commissions. I feel that people should be encouraged to apply for these positions rather than made to jump through hoops. I hope that the Tow n might reconsider their approach to filling these positions via a process that w ould be simpler and more accessible to the w ide range of diverse and talented people w ho live in Brew ster. Perhaps you might be w illing to share this point of view w ith the Select Board . Thanks again for contacting me, Erika. And best of luck in filling these positions. Best, Sarah Sarah Manion|Cape Cod (Wampanoag Land) Pronouns: she/her "Things are not getting worse, they are getting uncovered. We must hold each other tight and continue to pull back the veil." - adrienne maree brown FINAL Select Bd Appt Policy; version Oct. 28 Appendix C SELECT BOARD COMMITTEE APPLICATION SCREENING FORM Applicant Name Requested Committee 1. TOWN CLERK REVIEW a. Applicant is a registered Brewster voter: Yes No b. Date confirmed 2. SELECT BOARD LIAISON RECOMMENDATION TO SELECT BOARD a. Select Board Liaison Applicant Interview: i. Interviewer name (Select Board Liaison): ii. Interview date: b. Select Board Liaison Consultation with Committee Chair: iii. Committee Chair name: iv. Consultation date: v. Did Committee Chair also interview applicant? Yes No c. Was at least 1 Brewster reference contacted: Yes No N/A d. Select Board Liaison Recommendation: i. Recommend appointment. ii. Recommend appointment to other committee that is a better fit for applicant qualifications. iii. Recommend holding application for future opening. iv. Not recommended. 3. SELECT BOARD ACTION a. At a Select Board meeting held , the Applicant was appointed to for a term ending year term. 4. NOTIFICATION OF APPOINTEE AND TOWN CLERK a. Date notification of appointment sent to appointee and Town Clerk: FINAL Select Bd Appt Policy; version Oct. 28 Appendix C SELECT BOARD COMMITTEE APPLICATION SCREENING FORM Applicant Name Requested Committee 1. TOWN CLERK REVIEW a. Applicant is a registered Brewster voter: Yes No b. Date confirmed 2. SELECT BOARD LIAISON RECOMMENDATION TO SELECT BOARD a. Select Board Liaison Applicant Interview: i. Interviewer name (Select Board Liaison): ii. Interview date: b. Select Board Liaison Consultation with Committee Chair: iii. Committee Chair name: iv. Consultation date: v. Did Committee Chair also interview applicant? Yes No c. Was at least 1 Brewster reference contacted: Yes No N/A d. Select Board Liaison Recommendation: i. Recommend appointment. ii. Recommend appointment to other committee that is a better fit for applicant qualifications. iii. Recommend holding application for future opening. iv. Not recommended. 3. SELECT BOARD ACTION a. At a Select Board meeting held , the Applicant was appointed to for a term ending year term. 4. NOTIFICATION OF APPOINTEE AND TOWN CLERK a. Date notification of appointment sent to appointee and Town Clerk: RHEANNA Hastings 49 Commons Way, Brewster, Massachusetts 02631 ∙ (617)519-1482 ∙hastingsfamily126@gmail.com _____________________________________________________________________________ OBJECTIVE:To obtain the Executive Director Position at Guiding Star Duluth. EDUCATION Bachelor of Science in Organizational Behavior March 2011 The College of St. Scholastica (CSS), Duluth, MN ●GPA: 3.69 Non profit Management and Organization Experience Education and Outreach Coordinator /Duluth Community Garden Program Sept. 2013 - Feb. 2015 ● Collaborate with community partner organizations to reach program goals. ● Secure funding from community partners and organizations to meet program goals. ● Coordinate, with the help of the board and committee chairs, the annual fundraising events. ● Maintain and develop systems for tracking program participation and other assessments tools as needed to demonstrate program impact. ● Create website content for the organizations five program areas including fundraising events, and quarterly educational opportunities. ● Create positive working relationships with our supporters and develop classes that fit the needs of the population being served including life skills, money and food budgeting, and nutrition education to increase participation and meet program benchmarks. ● Work with the executive director and committee chairs to maintain connection with participants and membership across program areas. ● Maintain good communication to authors of the editorial calendar. ● Promote fundraising and outreach events through social media facets including website, constant contact, and facebook. ● Process newsletter article submissions, and create newsletter content using publisher. Administrative Assistant /Newman Ministries, Duluth,MN Nov. 2014 - May 2015 ●Prepare and submit a monthly check register to accounting. ●Ensure that vendors are paid promptly for products and services provided. ●Manage the electronic giving portal. ●Review deposit tally sheets and make weekly deposits,providing documents to accounting.●Review the monthly bank statement and submit it to accounting. ●Review monthly financial statements and bank reconciliation and investigate discrepancies and variances to budget. ●Create weekly bulletins and liturgical aids for Sunday Mass. ●Create periodic mailings to students, alumni, and donors. ADDITIONAL RELEVANT EXPERIENCE Volunteer Strategic Planner / Hellenic College Holy Cross Seminary Aug. 2018 - May 2020 Substitute Teacher / ISD 709 Duluth Public Schools Sept. 2012 - Apr. 2017 GreenCorps Member / Duluth Community Garden Program,Duluth, MN Sept. 2012 – Sept. 2013 Data Entry /Allstate, Duluth, MN March 2013 – Sept.2013 Data Entry /Arrowhead Youth Soccer Association, Duluth,MN March 2013 – Sept. 2013 Project Technician /Parks and Maintenance, City of Duluth, Duluth, MN Apr. 2012 – Dec. 2012 Student Success Advocate / AmeriCorps, Duluth, MN Aug. 2011 Aug. 2012 Business Manager /Acropolis of Superior, Superior,WI 1997 –2004 PROFESSIONAL DEVELOPMENT Training Working with the Media Mar. 2014 Managing People Effectively, Laforce Team work Feb.2013 Strength Finder 2.0, Assessment Nov. 2012 S.U.C.C.E.S.S Series,Duluth, MN Jan. 2012 Memberships Vice President,Married Student Association Hellenic College Holy Cross 2019/2020 Married Student Association Representative,Student Government Assoc. HCHC 2019/2020 Chair,Newsletter Committee 2014 Chair, Education and Outreach Committee 2013 AmeriCorps Ambassador,True North AmeriCorps 2012 Fall Event Planning Committee, Lake walk Festival 2012 Standing Committee on Education,Delegation for Education Outcomes 2011 Publications Setting Personal Goals,(2014),Mom’s and Dad’s Today 2015 ‘Tis the Season for Being Thankful &Giving Back,(2014),Mom’s and Dad’s Today 2014 Embracing and Enjoying the Fall Season,(2014),Mom’s and Dad’s Today 2014 Making the Most of Your Summer, (2014),Mom’s and Dad’s Today 2014 Give Yourself the Gift of Time,(2014),Mom’s and Dad’s Today 2014. Awards Scholarship Recipient, The College of St. Scholastica (CSS) 2001 Licensure State of Minnesota Board of Teaching,Pre k-adult short call limited license Apr. 2013 -2018 ADDITIONAL EDUCATION Air Force R.O.T.C.Spring 2002 The University of Minnesota,Duluth, MN Richard I. Bong Airport Spring 2002 Superior Flight School, Superior, WI Associate of Arts Lake Superior College Sept. 1999 May 2001 FINAL Select Bd Appt Policy; version Oct. 28 Appendix C SELECT BOARD COMMITTEE APPLICATION SCREENING FORM Applicant Name Requested Committee 1. TOWN CLERK REVIEW a. Applicant is a registered Brewster voter: Yes No b. Date confirmed 2. SELECT BOARD LIAISON RECOMMENDATION TO SELECT BOARD a. Select Board Liaison Applicant Interview: i. Interviewer name (Select Board Liaison): ii. Interview date: b. Select Board Liaison Consultation with Committee Chair: iii. Committee Chair name: iv. Consultation date: v. Did Committee Chair also interview applicant? Yes No c. Was at least 1 Brewster reference contacted: Yes No N/A d. Select Board Liaison Recommendation: i. Recommend appointment. ii. Recommend appointment to other committee that is a better fit for applicant qualifications. iii. Recommend holding application for future opening. iv. Not recommended. 3. SELECT BOARD ACTION a. At a Select Board meeting held , the Applicant was appointed to for a term ending year term. 4. NOTIFICATION OF APPOINTEE AND TOWN CLERK a. Date notification of appointment sent to appointee and Town Clerk: FINAL Select Bd Appt Policy; version Oct. 28 Appendix B Town of Brewster SELECT BOARD COMMITTEE APPOINTMENT APPLICATION APPLICANT DIRECTIONS: x Thank you for your interest in serving Brewster. The Town aims to match applicants with committee service best aligned to your skills and interests as well as the committee’s needs. x The Town may consider the information in this application, any supplemental information, and any other publicly available information. An appointment to any committee, board or commission is at the discretion of the Select Board. x Please complete this form online, or on paper, and submit a résumé if desired to Erika Mawn, Town Administrator’s Executive Assistant: o Email: EMawn@Brewster-MA.gov o Mail: Erika Mawn, 2198 Main St., Brewster, MA 02631, or o In person: Town Administrator’s Office or drop-box outside Town Hall. x After your application materials are received, you’ll be contacted regarding next steps. Vacancies will be filled by applicants deemed best qualified to serve in a particular capacity, which discretion lies solely with the appointing authority. Submitting this form does not guarantee appointment. 1. Applicant name: 2. Address: 3. Phone Numbers: Home: Cell: 4. Email: 5. This is an application for: Full member status Alternate status 6. Are you a full-time Brewster resident? Yes No 7. Years you’ve lived in Brewster: 8. Are you registered to vote in Brewster? Yes No 9. Committees you are interested in serving on in order of preference: a. b. c. NOTE: You may attach a résumé or CV instead of completing items 10-14. Susan A. Barker 141 Harwich Rd 508-221-0920 barkerzskor@gmail.com x x x 15 x Board of Assessors-opening due to vacancy FINAL Select Bd Appt Policy; version Oct. 28 10. EDUCATION. List schools attended, degrees/diplomas/certificates received, and date of completion. Name of School Degree/Diplomas Certificates Date of Completion 11. OCCUPATION: ______________________________________________________ Active Retired Not currently working 12. EMPLOYMENT EXPERIENCE. List employers, job titles and dates of employment for at least previous 3 years. Name of Employer Job Title Dates of Employment 13. GOVERNMENT POSITIONS. List any Town of Brewster or other government volunteer, elected, or appointed positions you now hold or have held. x x x x 14. COMMUNITY ACTIVITIES. List all civic, non-profit, or other organizations that you belong to or have belonged to in the previous 5 years: a. Organizations and dates: Cape Cod Community College Associate in Science-Environmental Technology Certificate in Coastal Zone Management June 2002 Suffolk University Bachelor of Science-Public Administration June 2005 Health Inspector--Town of Eastham x Town of Eastham--Assessing and Treasure/Tax Department Office Assistant January 2006 Town of Eastham--Health Department Assistant Health Agent November 2006 to current Nauset Youth Alliance, President 2019 to current, member of Executive Board since 2013. 15. GOALS: Please explain why you’d like to serve on a particular committee. 16. EXPERIENCE & SKILLS: Please list any experience, achievements, skills, or interests you have that would assist you to serve effectively on the committee you wish to serve on. 17. TOWN EMPLOYMENT: Are you or any member of your immediate family employed by or receiving financial consideration from the Town of Brewster? Yes No 18. CONFLICTS OF INTEREST. Do any of your activities or relationships present the possibility or probability of a conflict of interest if you are appointed?(Does not automatically disqualify but may need to be disclosed) Yes No 19. LOCAL REFERENCES: Please provide the names and contact information for references (Brewster residents preferred): 20. ADDITIONAL INFORMATION. Please add any additional information you’d like. a. Name: Address: Phone: Email: Relationship to you: b. Name: Address: Phone: Email: Relationship to you: x x I am interested in becoming a more active participant in the Brewster community. - Current municipal employee, work closely with the public - Knowledge of Board/Committee rules and regulations - Problem solver - Eager to learn new skills Belinda Eyestone 10 Mayflower Circle 508-237-0339 beyestone@eastham-ma.gov Coworker Danielle Leighton 41 Betty's Ln 857-204-8346 leighton_danielle@yahoo.com Friend Thank you for your consideration of my application for the upcoming vaccancy on the Brewster Board of Assessors. FINAL Select Bd Appt Policy; version Oct. 28 20. SIGNATURE. By signing below, you state that you understand and agree. x My completion of this form does not guarantee my appointment and my application will be kept on file for two (2) years. x If appointed to a position, I will be considered a Municipal Employee under MGL Ch. 268A and will be subject to: x Massachusetts Conflict of Interest Law, MGL Ch. 268A; x Massachusetts Financial Disclosure Law, MGL Ch. 268B; x Massachusetts Open Meeting Law, MGL Ch. 30A, Sections 18-25, and the implementing regulations, 940 CMR 29.00; x Massachusetts Public Records Law, MGL Ch. 66, and the implementing regulations, 950 CMR 32.00; x Massachusetts Campaign Finance Law, MGL Ch. 55; and x Brewster Charter, when in force, and Town bylaws, and all other applicable federal, state, and local laws or regulations. x If appointed, I must be sworn in by the Town Clerk before serving, and I will complete State Conflict of Interest training after appointment, as well as any other certifications required by law. x When submitted, I understand that this form becomes a public document. Signature: Date: Susan A. Barker 12/23/2021 Archive d: Thursday, January 20, 2022 4:18:55 PM From: Lisa Dillon Se nt: Thu, 20 Jan 2022 17:56:42 +0000ARC To: Lisa Dillon Subje ct: Hearing Notice - Chapter A, Chapter C and Administrative Regulations Amendments, 1/27/22 Se ns itivity: N ormal Attachme nts : 2022-01-27 Chapter A and Adm Reg Amendments Hearing N otice.pdf; 2022-01-27 Chapter C Amendment Hearing Notice.pdf; Good afternoon, Attached are hearing notices for Thurs day, January 27, 2022 at 3:00 p.m . Thes e hearings include Chapter A of Cape of Cape Cod Com m is s ion Regulations , Cape Cod Com m is s ion Adm inis trative Regulations and Chapter C of Code of Cape Cod Com m is s ion Regulations Am endm ent,. The m eeting will be held virtually, with m em bers of the Cape Cod Com m is s ion participating rem otely, purs uant to Chapter 20 of the Acts of 2021, An Act Relative to Extending Certain Covid-19 Meas ures Adopted During the State of Em ergency, s igned into law on June 16, 2021. Pleas e feel free to contact our office if you have any ques tions . Bes t, Lis a Lisa Dillon Com m ission Clerk Cape Cod Com m ission Direct line: 508-774-1 209 NOTICE: To view the posting date/time and materials related to agenda items, please visit the Cape Cod Commission’s official posting location at www.capecodcommission.org/meetingnotices HEARING NOTICE CAPE COD COMMISSION CHAPTER A of CODE OF CAPE COD COMMISSION REGULATIONS CAPE COD COMMISSION ADMINISTRATIVE REGULATIONS Thursday, January 27, 2022 3:00 p.m. The Cape Cod Commission will hold a virtual public hearing on Thursday, January 27, 2022 @ 3:00 pm. At this hearing, the Commission will consider and potentially vote whether to submit to the Assembly of Delegates for adoption proposed amendments to Chapter A of the Code of Cape Cod Commission Regulations of General Application, the Enabling Regulations Governing Review of Developments of Regional Impact, Barnstable County Ordinance 90 -12, as amended. The purpose of these proposed amendments is to define a Development of Regional Impact (DRI) exemption process for projects that will qualify as DRI’s resulting from the recent amendments to the Massachusetts Environmental Policy Act (MEPA) M.G.L. c. 30§§ 61-62I and its regulations. The Cape Cod Commission will also conduct a public hearing on the Cape Cod Commission Administrative Regulations to take testimony and vote on whether to delegate its authority to its Committee on Planning and Regulation to conduct the hearings, assemble the record and render a decision on the new DRI exemption process for projects that will qualify as DRI’s resulting from the recent amendments to the Massachusetts Environmental Policy Act (MEPA) M.G.L. c. 30§§ 61 - 62I and its regulations. Note: The meeting will be held virtually, with members of the Cape Cod Commission participating remotely, pursuant to Chapter 20 of the Acts of 2021, An Act Relative to Extending Certain Covid-19 Measures Adopted During the State of Emergency, signed into law on June 16, 2021 The public can join and participate in the meeting using one of the following methods: • By clicking on the following zoom meeting link: https://capecodcommission.org/ccc/join, passcode: join • Going online to www.capecodcommission.org/ccc and clicking on “Join Virtual Meeting.” Participants wis hing to speak should click “Participants” icon on the lower toolbar and then click “Raise Hand” in the dialog box to notify the chair. • Calling in to (929) 205-6099 and entering meeting ID 968 0382 00871. Participants wishing to speak should press *9 to notify the chair. It is recommended that participants access materials in advance of the meeting. Please join the virtual hearing at least fifteen minutes before it begins; please call (508) 362-3828 for assistance if you have any issues joining the meeting. Anyone wishing to testify orally will be welcome to do so. Written comments may also be submitted by email prior to the hearing to regulatory@capecodcommission.org. A copy of the proposed amendments is available for review at http://www.capecodcommission.org/meetingnotices and also at the Cape Cod Commission office during regular business hours. For further information o r to schedule a viewing appointment, please contact the Commission office at (508)362-3828. If you are deaf or hard of hearing or are a person with a disability who requires an accommodation, contact the Cape Cod Commission at (508) 362-3828; for Telecommunications Relay Services (TRS) dial 711. Caso estas informaçıes sejam necessárias em outro idioma, por favor, contate o Coordenador de Título VI da MPO pelo telefone (508) 362-3828 or Para serviços de retransmissão de telecomunicaçıes, disque 711 NOTICE: To view the posting date/time and materials related to agenda items, please visit the Cape Cod Commission’s official posting location at www.capecodcommission.org/meetingnotices HEARING NOTICE CAPE COD COMMISSION CHAPTER C of CODE OF CAPE COD COMMISSION REGULATIONS Thursday, January 27, 2022 3:00 p.m. The Cape Cod Commission will hold a virtual public hearing on Thursday, January 27, 2022 @ 3:00 pm. At this hearing, the Commission will consider and potentially vote whether to submit to the Assembly of Delegates for adoption proposed amendments to Chapter C of the Code of Cape Cod Commission Regulations of General Application, the process to review and amend the Regional Policy Plan, Barnstable County Ordinance 91-8, as amended. The purpose of these proposed amendments is to clarify the process contained within Chapter C of the Cape Cod Commission Regulations of General Application, the procedure for proposing amendments to the Regional Policy Plan. Note: The meeting will be held virtually, with members of the Cape Cod Commission participating remotely, pursuant to Chapter 20 of the Acts of 2021, An Act Relative to Extending Certain Covid -19 Measures Adopted During the State of Emergency, signed into law on June 16, 2021 The public can join and participate in the meeting using one of the following methods: • By clicking on the following zoom meeting link: https://capecodcommission.org/ccc/join, passcode: join • Going online to www.capecodcommission.org/ccc and clicking on “Join Virtual Meeting.” Participants wishing to speak should click “Participants” icon on the lower toolbar and then click “Raise Hand” in the dialog box to notify the chair. • Calling in to (929) 205-6099 and entering meeting ID 968 0382 0087. Participants wishing to speak should press *9 to notify the chair. It is recommended that participants access materials in advance of the meeting. Please join the virtual hearing at least fifteen minutes before it begins; please call (508) 362-3828 for assistance if you have any issues joining the meeting. Anyone wishing to testify orally will be welcome to do so. Written comments may also be submitted by email prior to the hearing to regulatory@capecodcommission.org. A copy of the proposed amendments is available for review at http://www.capecodcommission.org/meetingnotices and also at the Cape Cod Commission office during regular business hours. For further information or to schedule a viewing appointment, please contact the Commission office at (508)362-3828. If you are deaf or hard of hearing or are a person with a disability who requires an accommodation, contact the Cape Cod Commission at (508) 362-3828; for Telecommunications Relay Services (TRS) dial 711. Caso estas informaçıes sejam necessárias em outro idioma, por favor, contate o Coordenador de Título VI da MPO pelo telefone (508) 362-3828 or Para serviços de retransmissão de telecomunicaçıes, disque 711 Archive d: Thursday, January 20, 2022 4:19:17 PM From: Faythe Ellis Se nt: Thu, 20 Jan 2022 17:17:03 +0000ARC To: Cynthia Bingham; Peter Lombardi Subje ct: FW: Notice of Resignation - Barbara Burgo Se ns itivity: Normal Hi Cindy and Pete r – Barbara was the Brewster Housi ng Authority repre se ntative to the CPC. Faythe Se nt from Mai l for Windows Se nt from Mai l for Windows From: Barbara Burgo Sent: Wednesday, January 19, 2022 10:57 PM To: Davi d Whi tney; Faythe Ellis Cc: BHA Di rector; Laure l Labdon Subject: Notice of Re si gnation - Barbara Burgo Good eve ni ng David and Faythe, It is with mix e d emoti ons that I i nform you of my de ci si on to re si gn from the Bre wste r Housing Authori ty Commission, thus ending my positi on as the i r liai son to the CPC and the Housing Sub-committee . I had se nt an e mail to our ne wly electe d Chai r, Laural Labdon earlier thi s we e k and attended my l ast meeti ng tonight. Whi l e seve ral important e vents necessitated my final decision - my Pharmacy Te chni ci an/Se rvi ce Desk positions incre asing in hours at Stop & Shop wi th COV ID raging agai n, my Cape Cod Cape Verdean Museum and Cul tural Ce nter being such a success and a new initiative : afte r-school cultural pre se ntations wi th the Fal mouth and Mashpee Publ i c Schools, among only a fe w of them - my sche dul e has sadl y...and wonderfully... become so hecti c that somethi ng had to "gi ve." You ful l y unde rstand, I'm sure, that my cultural /e ducati onal Muse um and Cultural Center which opened six months ago in East Fal mouth, have been my dream for two decades and as the Clerk/Curator/Co-founde r I must now travel there 2-3 ti mes a week to give tours and pre se ntations. The good news for the Town is that now there is an opening for a tenant Board Member of the BHA - a much-needed asse t! My many ye ars on all thre e committees have been rewardi ng i n several ways, a bi t frustrati ng i n some (dive rsity) and total l y educati onal in every aspect. I wi sh you the best wi th appoi nting new Board me mbers (Rob resigned six months ago, as you know and the State has yet to appoint his replacement). Si nce rely, Barbara Burgo