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Home My Public Portal AboutGolf Commission -- 2021-12-14 Minutes O,teo 9F44 J / tB y � OAt live !3►{H �1,�"1•H,ya TOWN OF BREWSTER Brewster, Massachusetts 02631 ( 508) 896- 3701 GOLF COMMISSION Minutes of December 14 , 2021 Commissioners Present : Anne O ' Connell (Chair) , Andrea Johnson (Vice- Chair), Rob David , John Kissida, Wyn Morton , Jeff Odell, and David Valcourt Others Present : Jay Packett, Director of Operations, Colin Walsh, Golf Course Superintendent, Rob Harris (CCMGA), Donna Potts (9-Hole Women ' s Assn), Sarah Robinson ( 18 -Hole Women ' s Assn) , Peggy McEvoy (President of The Friends of The Captains) and Bill Meehan (Finance Committee Liaison) . THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED . The meeting may be viewed at : http ://video . brewster- ma . gov/CablecastPublicSite/show/5764 ? channel = l Anne O ' Connell called the meeting to order at 4 : 00 pm after reading remote meeting guidelines and procedures . Superintendent 's Report : • Colin Walsh reported ten of the crew has finished base- line OSHA training; the seasonal crew will be encouraged to take the training in the spring . Port greens have been aerified, Starboard will be done tomorrow. Discussion followed regarding the health of the greens . Sod will be put down this week . Work has been done on the forward tee on # 6 . Equipment maintenance is underway. Tree work continues . Discussion followed . Director 's report : • Kudos to Colin Walsh for getting the OSHA program in place . • Budget looks good . Beginning January 1 there will be a 25 percent increase in the electric rates . There are unexpected administrative charges associated with the solar project. November was down compared to last year. The calendar year is ahead over last year. Discussion followed regarding the upcoming season, current play and projections . An informational email will be sent to the membership regarding this year. o Pavilion Roof —There was water damage in October which will be repaired and covered mostly by insurance . Currently the pavilion is unusable . o Update on Capital Projects--the HVAC system in the restaurant and hallway : Rise 1 Engineering will be reporting on updating the airflow in the system . The furnaces in the ceiling, the kitchen and the hallway will be addressed at the Spring Town Meeting . Replacement of doors and windows will be addressed at Spring Town Meeting and will be started in the late fall of 2022 . o Colin Walsh has been securing information on tree work and grinding as well as on miscellaneous maintenance equipment . Sink hole repair—the superintendent of the DPW has reached out to engineers to determine the needed repairs . o The lease for the restaurant has not yet been signed, but when it is the matter of kitchen equipment will be addressed : the plan is for the company installing the new equipment to remove the old equipment rather than keeping it as surplus . o The pumphouse protection project will be reviewed. o Carpeting—Jay Packett is researching whether the new carpet will be covered by the insurance claim regarding the water damage from the leaking roof. o Steve Knowles and Pat Fannon are looking into rental clubs and pushcart costs . o Several quotes for driving range balls have been received indicating a required amount o be spent in order to secure a lower price for range balls . o Rob David questioned the roof repair. Discussion followed . o USGA Senior Amateur Qualifying Tournament—Jay Packett reported receiving an email regarding Mass Golf and the USGA holding the US Senior Amateur Qualifier at The Captains . The tournament proper will be held at Kittansett in Marion from August 27 to September 1 . The window for the qualifier is from July 12 to August 9 ; two dates are needed, one for the qualifier and a rain date . He recommends Monday, July 18 , and Monday, August 8 . Discussion followed. o A motion was made by Jeff Odell , seconded by Andrea Johnson, to approve holding the US Senior Amateur Qualifier with the final date selections at the discretion of the director of golf. Discussion followed . The event will be held on the non-member course . Motion passed unanimously. o The Cape Cod Women ' s Golf League has requested an event to be held on Thursday October 6 . Jay Packett recommends holding this event as requested. o A motion was made by Andrea Johnson, seconded by Jeff Odell, to hold the Cape Cod Women ' s Golf League event on Thursday, October 6 . Motion passed unanimously. o Captains always has a team in the Mass Golf Fall Cup which requires selection of two dates to be put on the calendar; Jay Packett recommends putting Thursday September 22 on the calendar as the first choice and Thursday, September 8 as the second choice for The Captains team . o A motion was made by Wyn Morton, seconded by Andrea Johnson, to approve adding Thursday September 22 and Thursday September 8 to the calendar, one of which will be chosen for the Mass Golf Fall Cup . Motion passed unanimously. Discuss and possible vote on recommendations related to 2022 golf season including Charter Non- Resident rate and tee time allocation formula : • Jay Packett recommends increasing the fee for Charter Non-Resident members from $ 1 , 520 to $ 1 ,735 which is a 14 per cent increase and in line with the increases seen for the other categories . A motion was made by John Kissida , seconded by Andrea Johnson, to increase the Charter Non- Resident member fee from $ 1520 to $ 1735 . Motion passed 64 . Anne O ' Connell would like to come up with a consensus recommendation regarding the tee time allocation proposal for the 2022 golf season and indicated the inclusion of cart fees was suggested . The other discussion point regarding capital is using an average or an estimate for the 2 actual year; Anne O ' Connell feels using an average is appropriate . A member suggested going back to the original formula which was to not use capital at all . Discussion followed . Anne O ' Connell proposed that the commission recommend a minimum tee time allocation formula where the numerator is membership fees and the denominator is the operating budget plus the five-year average capital amount projected from the current year going forward . Discussion followed . A motion was made by Jeff Odell, seconded by John Kissida, that the recommendation made by Anne O ' Connell be the formula recommended : the total budget and capital be the 5 -year forward average and the numerator be annual fees only not to include cart fees . Motion passed 64 . Discussion followed . Questions and Comments from Associations and Liaisons • Peggy McEvoy reported the clock is in place . Repairs will made on the benches at the driving range . The by- laws , membership and marketing have been reviewed . There are 4 final entries in the logo contest, voting ends December 19 . Discussion followed regarding repair of the benches . Review and approve minutes : • November 9 , 2021 -Donna Kalinick ' s name is misspelled in 3 places . A motion was made by Andrea Johnson, seconded by Wyn Morton to approve the minutes of November 9, 2021 as corrected. Motion passed unanimously. November 23 , 2021 — Anne O ' Connell commented the meeting adjourned at 5 : 10 p . m . Amotion was made by Andrea Johnson, seconded by Dave Valcourt to approve the minutes of November 23 , 2021 as corrected . Motion passed unanimously. John Kissida asked when the position of administrative assistant will be filled. Jay Packett said interviews will take place after January 1 . John Kissida also asked if the hydration stations are available and in place for spring installation . Jay Packett replied the Port 10 station and the one behind Starboard lwill be installed when weather permits . Future agenda items and meetings : • There will be no meeting on December 28 , 2021 • January 11 , 2022 . FY 23 budget . Regular business meeting . January 25 , 2022 Specific detail-oriented discussions . • A motion to adjourn was made by John Kissida, seconded by Wyn Morton, to adjourn the meeting . Motion passed unanimously. The meeting was adjourned at 6 : 00 pm . Respectfully submitted, Dorothy Vesperman Department Assistant 3