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HomeMy Public PortalAbout03 March 4, 1998 Administrative Review0/70/61 RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON http://www.rctc.org ADMINISTRATIVE REVIEW RIVERSIDE COUNTY TRANSPORTATION COMMISSION 3560 UNIVERSITY AVENUE, SUITE 100 RIVERSIDE, CALIFORNIA 92501 WEDNESDAY, MARCH 4, 1998 2:00 P.M. AGENDA 1. CALL TO ORDER. 2. PUBLIC COMMENTS. 3. APPROVAL OF MINUTES. 4. AGENDA ADDITIONS/DELETIONS. 5. ADMINISTRATIVE/FINANCIAL ITEMS. 5A. Comments on the Draft 1998 SCAG Regional Transportation Plan Overview The agenda item and any attachments will be mailed with the materials for the Commission meeting. 5B. 1998 State Transportation Improvement Program (STIP) Overview The agenda item and any attachments may be mailed with the materials for the Commission meeting. 5C. Regional Transportation Improvement Program Financial Plan Resolution No. 98-002 Overview That the Commission approve Resolution No. 98-002, A Resolution of the Riverside County Transportation Commission Certifying That There Are Sufficient Resources to Fund the Projects Proposed in the FY 1998/9.9-2004/5 Transportation Improvement Program and to Affirm its Commitment to Implement all of the Projects in the Program. 5D. Inland Empire Intelligent Transportation Systems Strategic Plan Overview The agenda item and any attachments will be mailed with the materials for the Commission meeting. Administrative Review February 4, 1998 Page 2 5E. Recurring Contracts Overview Staff is recommending that the Commission approve the recommendation proposed by the Recurring Contracts Ad Hoc Committee. 5F. Triennial Performance Audit of the RCTC Overview The Final Audit Report will be mailed with the Commission agenda materials for the March meeting with a staff recommendations that the Commission receive the report and direct staff and the consultants to make a formal presentation of the findings, recommendations and staff responses to the Commission at their meeting in April, 1998. 5G. Video and Audio Conferencing Equipment Overview That the Budget and Finance Committee approve the purchase of the Concorde 4500 audio and video conference equipment, including installation and maintenance for one year at $73,955.10. 5H. UCLA Symposium Sponsorship Overview Staff is recommending that the Commission approve sponsorship of the UCLA Symposium in the amount of $5,000. 51. In/and Empire Survey Results Overview A presentation will be made to the Commission by representative from the University of California, Riverside and California State University, San Bernardino on the results of the Inland Empire Survey. 5J. Washington and Sacramento Legislative Updates Overview The agenda item and a matrix identifying the various bills and Committee recommendations, and our consultants monthly reports will be mailed with the materials for the Commission meeting. 5K. Bi Annual Measure A Sales Tax Projections Overview Staff is recommending that the Commission approve contracting with Ernst & Young to complete the 1998 Measure A sales tax projects in an amount not to exceed $45,000. 0000 Administrative Review February 4, 1998 Page 3 5L. FY98 Revised Budget Overview Staff is recommending that the Commission approve the revised budget for fiscal year 1997/98. 5M. Quarterly Financial Reports Overview Attached are Combing Statements of Revenues and Expenditures and Changes in Fund Balances (Unaudited) and the Highway and rail projects quarterly budget report for the Quarter Ending December 31, 1997. This item is for receive and file. 5N. Commissioners and Executive Director's Report Overview This item is placed on the agenda to provide Commissioners/Executive Director the opportunity to report on activities representing the Commission. 5N1. Regional Transportation Agencies Coalition Overview The February agenda for the Regional Transportation Agencies Coalition is attached and Commissioner Clifford will report on any actions of the Coalition. 6. TRANSIT/RIDESHARE/BICYCLE. 6A. Transit Operator Performance Audits Overview That the Commission accept the Transit Operator Performance Audits prepared by O'Melia Consulting with the understanding that a presentation on the reports will be made by the audit team at the April Commission meeting along with a review of the operator responses. 6B. Specialized Transit Guide Overview Staff is pleased to share the Specialized Transit Guide which provides a comprehensive directory of transit services available in the County. This guide will be widely distributed to provide better public information regarding the array of services available. 7. HIGHWAYS/LOCAL STREETS AND ROADS. 7A. City of Murrieta Request to Transfer Surface Transportation Program Discretionary Funds Overview The City of Murrieta has requested to transfer Surface Transportation Program (STP) discretionary and formula funds from previously programmed projects on Jefferson Avenue to another programmed project on Murrieta Hot Springs Road. 0006B3 Administrative Review February 4, 1998 Page 4 7B. Award of Contract to Engineering Resources for Completion of Gene Autry Trail Plans,Specifications and Estimate (PS&E) for State Route 111. Overview Staff is recommending that the Commission award a contract to Engineering Resources to complete the Gene Autry Trail PS&E for an amount of $11,529.52 with an extra work amount of $2,470.48 for any contingencies for a total amount not to exceed $14,000. 7C. Approval to Advertise a Request for Proposal (RFP) to develop the Plans. Specifications, and Estimate (PS&E) for the Phase /l Noise Walls on State Route 91. Overview That the Commission direct Staff to advertise and select a qualified firm to prepare the Plans, Specifications and Estimate (PS&E) for the Phase II Noise Wall and Auxiliary Lane Project between Magnolia and Mary Streets. Following the selection process, Staff will negotiate a cost for the scope of services with the selected firm to deliver the required PS&E package. If Staff cannot negotiate an acceptable costs for the scope of services with the top ranked firm, the next ranked firm will be considered to provide the scope of services. The negotiation process will continue until an acceptable cost for the defined scope of services is obtained. The results of the selection process, scope of services and cost to perform the work will be brought back to the Commission for review and approval. 7D. JointApplication to the Mobile Source Air Pollution Reduction Review Committee (MSRC) for SR 91 High Occupancy Toll Lane Feasibility/Air Quality Monitoring Demonstration. Overview That RCTC authorize SCAG and CE-CERT to resubmit the joint application, and provide a commitment of $80,000 LTF planning funds as a cash match, if the MSRC approves the proposal. 7E. Route 74 SHOPP Project Proposed by Ca/trans District 08 Overview Information Item Only - for Receive and File 8. RAIL. 8A. Rail Program Update O vervie w The most recent Metrolink operating and departmental reports, along with information regarding intercity and high speed passenger rail, is included as informational item for the Commission to receive and file. 8B. Extension of High Speed Rail Task Force Work Overview This is a placeholder pending expected receipt of backup materials for a report to be prepared prior to the regular meeting mailout or the item will be held over to the April meeting. 000004 Administrative Review February 4, 1998 Page 5 9. CLOSED SESSION Public Employee Appointment Pursuant to Section 54957. Type of Position to be Filled: Executive Director 10. ADJOURNMENT. 000005 AGENDA ITEM 5A RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Hideo Sugita, Assistant Director Planning and Programming THROUGH: Norm King, Interim Executive Director SUBJECT: Comments on the Draft 1998 SCAG Regional Transportation Plan At the February 11, 1998 meeting draft comments on the Draft SCAG Regional Transportation Plan (RTP) were reviewed by the Commission. Currently, staff is expecting comments from CVAG and WRCOG for incorporation or attachment to the RCTC comments. This is a place holder, as WRCOG will be meeting on March 2, 1998 to review comments on the SCAG RTP. Staff expects this information to be included in the March 11, 1998 agenda package. 00000x, AGENDA ITEM 5B RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Hideo Sugita, Assistant Director of Planning and Programming THROUGH: Norm King, Interim Executive Director SUBJECT: 1998 State Transportation Improvement Program (STIP) The Special Committee established by the Commission at the January 14, 1998 meeting has met three times (January 31st, February 7th and 21st). At the close of the February 21, 1998 meeting the Committee was not prepared to make a recommendation to the Commission. It is anticipated that a recommendation(s) may be forwarded to the Commission after the CVAG Executive Committee meeting on February 23, 1998 or the WRCOG Executive Committee which meets on March 2, 1998. 000007 AGENDA ITEM 5C RIVERSIDE COUNTY TRANSPORTA TION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Shirley Medina, Staff Analyst II THROUGH: Norm King, Interim Executive Director SUBJECT: Regional Transportation Improvement Program Financial Plan Resolution No. 98-002 The 1998 Regional Transportation Improvement Program (RTIP) requires that the Financial Plan be financially constrained. The Southern California Association of Governments (SCAG) requires the County Transportation Commissions to adopt, by a resolution, certifying that there are sufficient resources to fund the projects proposed in their FY 1998/99-2004/5 Transportation Improvement Program and to affirm its commitment to implement all of the projects in the program. STAFF RECOMMENDATION That the Commission approve Resolution No. 98.002, A Resolution of the Riverside County Transportation Certifying That There Are Sufficient Resources to Fund the Projects Proposed in the FY 1998/99-2004/5 Transportation Improvement Program and to Affirm its Commitment to Implement all of the Projects in the Program. Attachment 000008 RESOLUTION NO. 98-02 A RESOLUTION OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION CERTIFYING THAT RIVERSIDE COUNTY HAS SUFFICIENT RESOURCES TO FUND THE PROJECTS IN THE FY 1998/99-2004/5 TRANSPORTATION IMPROVEMENT PROGRAM AND TO AFFIRM ITS COMMITMENT TO IMPLEMENT ALL OF THE PROJECTS IN THE PROGRAM WHEREAS, Riverside County is located within the metropolitan planning boundaries of the Southern California Association of Governments; and WHEREAS, the Federal Intermodal Surface Transportation Efficiency Act of 1991 requires SCAG to adopt a regional transportation improvement program for the metropolitan planning area; and WHEREAS, the 1991 ISTEA also requires that the regional transportation improvement program include a financial plan that demonstrates how the transportation improvement program can be implemented; and WHEREAS, the Riverside County Transportation Commission is the agency responsible for short-range capital and service planning and programming for the Riverside County area within SCAG; and WHEREAS, as the responsible agency for short-range transportation planning, the Riverside County Transportation Commission is responsible for the development of the Riverside County Transportation Improvement Program, including all projects utilizing federal and state highway and transit funds; and WHEREAS, the Riverside County Transportation Commission must determine, on an annual basis, the total amount of funds that could be available for transportation projects within its boundaries; and WHEREAS, the Riverside County Transportation Commission has adopted the FY 1998/99-2003/04 Riverside County Transportation Improvement Program for fiscal years 1998/99, 1999/00 and 2000/01 for funding purposes, and has adopted the Program for fiscal years 2001/02 through 2003/04 for programming purposes and to allow environmental work on approved projects to proceed. NOW, THEREFORE, BE IT RESOLVED by the Riverside County Transportation Commission that it affirms its continuing commitment to the projects in the FY 1998/99-2003/04 Riverside County Transportation Improvement Program; and BE IT FURTHER RESOLVED, that the FY 1998/99-2003/04 Riverside County 000009 Transportation Improvement Program Financial Plan identifies the resources that are reasonably expected to be made available to carry out the program and certifies that: 1. The projects in the FY 1998/99-2003/04 Riverside County Transportation Improvement Program remain the highest priority for funding by the Commission; and 2. The projects in the FY 1998/99-2003/04 Riverside TIP State Highways program have been approved by the California Transportation Commission and are in the approved 1998 State Transportation Improvement Program, as required by State law; and 3. Riverside County has the funding capacity in its Surface Transportation Program and Congestion Mitigation and Air Quality Program allocation tofundall of the projects in the FY 1998/99-2003/04 Riverside County TIP; and 4. The local match for projects funded with the federal STP and CMAQ Programs has been identified in the Financial Plan. This resolution shall take effect immediately upon its passage. Approved and adopted this 11th day of March, 1998. Supervisor Bob Buster, Chairperson Riverside County Transportation Commission Attest: Naty Kopenhaver, Clerk of the Riverside County Transportation Commission 000010 AGENDA ITEM 5D RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Hideo,Sugita, Assistant Director Planing and Programming THROUGH: Norm King, Interim Executive Director SUBJECT: Inland Empire Intelligent Transportation Systems Strategic Plan Back in 1986 RCTC agreed to be the lead agency for the development of an Intelligent Transportation Systems (ITS) Strategic Plan for the Inland Empire. This project STAFF RECOMMENDATION: 000011 AGENDA ITEM 5E RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Norm King, Interim Executive Director SUBJECT: Recurring Contracts At the May 1997 meeting, Commissioners Bob Buster, Alex Clifford and Michael Barry were appointed to review the list of recurring contracts and to bring back a recommendation to the Commission. The recurring contracts and the recommendation for each of the contracts will be included in the March 1998 agenda packet. STAFF RECOMMENDATION: To approve the recommendation proposed by the Recurring Contracts Ad Hoc Committee. 000012 AGENDA ITEM 5F RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Paul Blackwelder, Deputy Executive Director SUBJECT: Triennial Performance Audit Of the RCTC The consultant firm of O'Melia Consultants was retained by the Commission to conduct the Triennial Performance and Management Audit of the RCTC for Fiscal Years 1995 - 1997 as required by law. The consultants have completed their exit interviews with staff and are preparing their final report. The report provides the Commissioners with: a Compliance Review relative to the legal responsibilities of the RCTC; a Programmatic Review of the various functions of the RCTC; and a Management and Organizational Review of the RCTC. Findings and recommendations are provided for each of these three reviews. The normal process for completion of the Performance Audit is for the Commission to receive the Final Audit Report and then for the staff to develop responses to the various findings and recommendations for presentation to the Commission at a subsequent meeting. The Final Audit Report will be mailed with the Commission agenda materials for the March meeting with a staff recommendation that the Commission receive the report and direct staff and the consultants to make a formal presentation of the findings, recommendations and staffresponses to the Commission at their meeting in April, 1998. Financial Assessment Project Cost Source of Funds c Included in Fiscal Year Budget Year Included in Program Budget Year Programmed Approved Allocation Year of Allocation Budget Adjustment Required Financial Impact Not Applicable STAFF RECOMMENDATION: 000013 AGENDA ITEM 5G RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Naty Kopenhaver, Office Services Manager SUBJECT: Video and Audio Conferencing Equipment At the February meeting, the Commission adopted Resolution No. 98-01, the regulations governing the use of audio and video conferencing equipment at RCTC meetings. Staff worked with Ken Lobec - Coachella Valley Association of Governments, Bob Spilsbury - Riverside County's vendor, and County of Riverside's General Services Agency to determine a proposal for audio and video conferencing equipment for the Commission. Based on the conference room layout, the Concorde 4500 system unit is proposed. It includes three power microphones, two monitors (one facing the conference table and one facing the audience), a power camera with a look -at -me feature. The monitor is able to show the participants at four sites. It was determined that the look -at -me feature, rather than the voice -activated feature, would work best for the Commission because of the number of participants at its meetings. The voice -activated equipment functions by sound and the camera tends to focus in the direction of where the sounds are coming from and would be difficult to manage especially with a large number of participants sitting at the conference table and audience attending the meetings. The Concorde 4500 system unit, including installation and maintenance, totals $73,955.10. Having an audio and video conferencing equipment at RCTC office would provide another option for Commissioners and staff to participate at meetings located outside its facility as well as for Commissioners from the mid -valley and Coachella Valley area take part in meetings if they do not have sufficient time to drive to Riverside to attend meetings. There were two Special Meetings set up within a 24 -hour period over the last two months and the Commission located its meetings at the County of Riverside Board of Supervisors' Conference and the Coachella Valley members were able to participate at the meetings through the use of the County's audio and video conference system. Attached is the price list proposed by GTE as well as the room layout for the audio and video conference system unit. UO0014 Financial Assessment Project Cost $73,955.10 Source of Funds Administration Included in Fiscal Year Budget Included in Program Budget Approved Allocation Budget Adjustment Required N N N Y Year Programmed Year of Allocation Year STAFF RECOMMENDATION: That the Budget and Finance Committee approve the purchase of the Concorde 4500 audio and video conference equipment, including installation and maintenance for one year at $73,955.10. nk Attachments 000015 County of Riverside Transportation Commission Proposed Videoconferencing Solution 6' Cable Trip Guard Recommended Power Requirement: 1 Quad Oud of 110V AC within 6' of the Concorde Network Requirement: 3 BR: ISDN Lines ii' Cable Trip Guard Recommended Rev. 216/96 Eric Sasaki PowerCain 100 on Tripod (can be moved within 50' of Concorde) Concorde 4500 System Unit, PowerCam 100, 35" Sony TV, World Cart 35" Sony TV on World Cart (can be moved within 10' of Concorde) Canon Document Camera & 3' Preview Display Power Requirement: 1 Two -Outlet 110V AC (or power strip) for Document Camera O n 0 n Q 0 Q Q Q n n 0 nnnn Qn0 • Q n n n 0 n nn 0n 000016 GTE Price Quotation 2/2/98 County of Riverside Transportation Commissio n Reference PO* Quantity Pant 6 1 1 1 1 1 1 3 2 1 1 1 1 2 4 1 S4500ZXN449US032 S45X-CK-A S4ZX-LK-E WCART-G MBV-BRI4U MBHD-449PT KV-35S26GRAY RPC-2 TPD DOCCAM PRV-120 MIC-1-EXT 3PK-LAMB-E LA MB=E GTE Mat Code Descriptio n 481760 CONCORDE 4500 LIMELIGHT 30FPS WORLD CART 443282 CONCORDE 4500 COUNTRY KIT 443285 CONCORDE 4500 LANGUAGE KIT 443067 WORLD CART SECOND DUAL DISPLA Y 429591 ISDN IMUX 3BRI W/ U INTERFACE 360187 D844M/DB37F CABLE 407514 MOTOROLA ISDN NT1 S/A 514959 SONY 35" COLOR TV 459294 POWERCAM 100 W/ PTZ & 50' CABLE 388244 TRIPOD FOR REMOTE PTZ CAMERA 506838 CANON NTSC DOCUMENT CAMERA 388249 3" PREVIEW DISPLAY FOR DOCUMENT CAMERA 400988 POWERMIC DIRECTIONAL MIC 10' AND 25' CABLE 443075 3PK LOOK AT ME BUTTONS 443074 LOOK AT ME BUTTON GTE Unit Price GTE Extended Price $38,064.00 50.00 50 .00 $2,760.00 51,990.31 $158.58 $156 .60 51,293 .81 $4,800.00 $480 .00 $3,360.00 $258.75 $856 .24 51,150 .00 5460 .00 538,064.00 $0 .00 $0.00 52,760 .00 $1,990 .31 5158 .58 5469.80 52,587 .62 $4,800.00 $480 .00 $3,360 .00 $258 .75 $1,712 .48 $4,600 .00 5460 .00 Eq uipment T otal: Labor Total: Maintenance Total: Subtotal: 7.751 Sales Tax: 561,701.54 $2,630 .00 54,304.28 568,635.82 $5,319.26 Total: 573,955.10 AGENDA ITEM 5H RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1988 TO: Administrative Review FROM: Susan Cornelison, Rail Program Manager THROUGH: Paul Blackwelder, Deputy Executive Director SUBJECT: UCLA Symposium Sponsorship We have been asked once again to help sponsor the annual UCLA Symposium to be held at Lake Arrowhead. The requested sponsorship amount is $5,000. This amount was budgeted in the FY 1997/98 RCTC Budget. In return for our sponsorship RCTC is given at least five free registrations which may be used by Commissioners and/or staff to participate. Additional information will be provided in the regular meeting agenda mailout. Financial Assessment Project Cost $5,000 Source of Funds Included in Fiscal Year Budget Y Year Included in Program Budget Y Year Programmed 97/98 Approved Allocation Y Year.of Allocation 97/98 Budget Adjustment Required N Financial Impact Not Applicable STAFF RECOMMENDATION: That the Commission approve sponsorship of the UCLA Symposium in the amount of $5, 000. 000018 AGENDA ITEM 51 RIVERSIDE COUNTY TRANSPORTA TION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Dean Martin, Chief Financial Officer SUBJECT: Inland Empire Survey Results A joint venture between the University of California, Riverside and California State University, San Bernardino to jointly conduct a survey of the two county residents on a number of issues including crime, education, transportation, and the economy has just been completed. The Commission voted in May 14, 1997 to be a major sponsor of this survey along with the San Bernardino Associated Governments. Other sponsors include but are not limited to the Press Enterprise, the San Bernardino Sun, Ernst & Young and Best, Best, & Krieger. It is planned that this will not be a one time effort, but will be an ongoing annual survey of the Inland Empire jointly conducted by the two universities. It is anticipated that this survey will become the recognized comprehensive survey for the Inland Empire providing data that hopefully will be used regionally and nationally. At the March 11th Commission meeting representatives of both universities will present the results of the survey. 000019 AGENDA ITEM 5J RIVERSIDE COUNTY TRANSPORTA TION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Paul Blackwelder, Deputy Executive Director SUBJECT: Washington and Sacramento Legislative Updates The State and Federal Legislatures are back in session for 1998. Staff is preparing a summary of the new bills and bills carried over from the last session which are of importance to the RCTC. The Legislative Committee will meet on Wednesday, March 3, 1998 to review the positions proposed by staff and our legislative consultants on the various bills. A matrix identifying the various bills and Committee recommendations, and our consultants monthly reports will be mailed with the materials for the Commission meeting. STAFF RECOMMENDATION: 0,0002 ) AGENDA ITEM 5K RIVERSIDE COUNTY TRANSPORTA TION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: W. Dean Martin, Chief Financial Officer SUBJECT: Bi-Annual Measure A Sales Tax Projections The backbone of the Measure A program are the revenues generated by the sales tax. Those revenues must be continually monitored and updated to ensure that the Commission's decisions on strategic direction are based on the most current data available. In fact, the Commission has established a policy that requires bi-annual update to those projections. The last projection was performed in February 1996 and was the basis for the Measure A revenue estimate found in the Measure A Vision and Strategy Issue Paper adopted by the Commission in September 1996. The Commission is currently reviewing its list of project priorities in light of the expanded responsibilities enabled by SB45. Additionally, both the Commission's management and financial auditors are recommending that the strategic plan 'of the Commission be reviewed and revised as needed. These two factors are added reasons for performing a review of our projections. In the past the Commission has contracted out the completion of those projections. Ernst & Young performed the February projection and our results to date have been consistent with those projections. Since the model used by E & Y appears to have reasonably predicted the level of sales tax revenues, staff recommends that we contract with E & Y to complete the 1998 Measure A sales tax projections in an amount not to exceed $45,000. Financial Assessment Project Cost up to $45,000 Source of Funds Administration Included in Fiscal Year Budget Y Year Included in Program Budget Year Programmed Approved Allocation Year of Allocation Budget Adjustment Required Financial Impact Not Applicable 000021 STAFF RECOMMENDATION: That the Riverside County Transportation Commission approve contracting with Ernst & Young to complete the 1998 Measure A sales tax projects in an amount not to exceed $45,0000. 000022 AGENDA ITEM 5L RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Dean Martin, Chief Financial Officer SUBJECT: FY98 Revised Budget The Commission is required by its Administrative Code to adopt an annual budget by June 15th of each year. Although, not required by law or code the Commission has set a policy requiring a mid year course correction by revising the budget to reflect updated and more current information. Staff is pleased to present to the Commission the Revised Budget for fiscal year ending June 30, 1998. The following schedules are provided to assist the Commission in analyzing the Revised Budget and its financial impact. Budget Comparative By Line Item Notes to the Budget Comparative By Line Item Administrative Support Detai/(provides detail of administrative burden). Staff will be prepared to address any other line item not specifically included in the Notes to the FY98 Revised Budget at the Budget and Finance Committee meeting. STAFF RECOMMENDATION: Approve the Revised Budget for fiscal year 1997/98. 000023 Rivers,* County 7iansportatton Commission Hi1DGE'TCOMp4R417VE.OYLONE ITEM 1997.1996 Revised Budget Line item OF REVENUE: Operating Revenues: Sales Tax Revenues 56,362,650 59,541,000 60,782,600 1,241,600 2.7% Sales Tax TDA Planning d Administrativ 2,823,500 1,197,000 1,197,000 Sales Tax TDA Transit Allocation 3,800,185 4,274,794 4,033,000 (241,794) -5 7% STA Transit Allocation 1,812,380 1,987,013 1,996,294 9,281 0.5% SAFE Fees 1,033,019 1,071,000 1,040,000 (31,000) -2.9% SB300 Reimbursements Other Reimbursements: 5,470,049 13,105,644 7,069,210 (6,036,434) -46.1% TCI Reimbursements Caltrans Reimbursements Other Revenue 2,724,753 3,675,018 2,207,497 (1,467,521) -39.9% Interest Income 6,030,160 2,479,193 2,798,178 318,985 12.9% Total Operating Revenues 80,056,696 87,330,662 81,123,779 (6,206,883) -7.1% Debt Proceeds 55,360,000 61,579,047 Total Sources of Funds 80,056,696 142,690,662 142,702,826 12,164 0.0% 1997/98 .199611997 1997198 Revised Dollar Percent Actuals Budget Budget Changes Changes 1 EXPENDITURES: Personnel Salary d Fringe 1,522,021 1,583,504 1,455,635 (107,869) -6.9% Services and Supplies 724,696 865,908 841,465 (24,443) -2.8% 90000 Capital Outlay -Equipment 53,677 79,615 325,336 245,721 308.6% Professional Costs: 65100 General Legal Services 1,018,544 483,500 483,500 65200 Special Legal Services 49,697 50,000 50,000 65300 Financial Services 74,864 122,500 122,500 65400 Audit Services 285,404 336,375 406,375 70,000 20.8% 65500 Other Professional Service 425,208 695,220 695,220 Total Professional Costs 1,853,717 1,687,595 1,757,595 70,000 4.1% Projects: 81000 81100 81300 81400 81500 81600 85000 86000 86100 86200 86300 86400 87000 87100 Project Operations 87200 Project Towing Total Projects Costs Projects -General 1,011,991 1,264,900 2,101,713 816,813 63.6% Highway & Rail Engineerin 1,651,448 2,448,268 1,473,566 (974,702) -39.8% Highway & Rail Constructi 11,570,938 16,386,821 13,849,118 (2,537,703) -15.5% Highway 6 Rail ROW 6,182,270 91,000 2,294 414 2,203,414 2421.3% Highway & Rail Special Stu 511,729 643,220 752,472 109,252 17.0% SCRRA Capital Contributio 1,234,386 1,214,900 1,214,900 Commuter Assistance 978,937 1,494,180 1,271,180 (223,000) -14.9% Special Protects Regional Transportation 27,630,703 30,468,567 30,358,588 (109,979) -0.4% LTFDisbursements 305,095 100,000 310,000 210,000 210.0% STA Disbursements 1,269,583 1,816,183 1,952,269 136,086 75% Regional Arterial 23,113,312 13,586,772 23,901,818 10,315,046 75.9% Project Maintenance 557,317 854,048 835,548 (18,500) -2.2% 798,055 1,028,454 935,740 (92,714) -9.0% 545,312 582,580 546,392 (36,188) -6.6% T7 361,076 71,999,893 81,797,718 9,797 82S 12.7% 000024 Rivarsfd* Counly,1•tansPOttat(on CommNeon BUDGET COMPARA31VE..Th' :UNE ITEM 1997.f998 Revised Budget Line Item. Expenditures before distributions and operating transfers 97000 Operating Transfer Total Expenditures Excess(Deficiency) of Revenues Over Expenditures Contingency Excoas(Defclency) of Revenues Over Expenditures After Contingent Fund Balance, July 1 Ending Fund Balance 1997198 1996A997 1997198:.; Revised Dallis Pe►cent. Actuals Budget Budget Change* Change. 81,515,187 25,242,712 106,757,899 76,196,515 75,089,486 151,286,001 86,177, 749 74,169,354 180,347,103 9,981,234 (920,132) 9,061,102 (26,701,203) (8,595,339) (17,644 277) (9,048,938) 105,3% (1,475,000) (1,826,000) (351,000) 23.8% (26,701,203) (10,070,339) (19,470,277) (9,399,938) 933% 126,670,423 68,059,807 99,969,220 57,989,268 99,929,196 31,869,589 46.8% 80,458,919 22,469,651 38.774 000025 Riverside County Transportation Cammisslon ADMINISTRATIVE SUPPORT 1997-1998 Revised Budget 1997193 1996/1997 1997198 Revised Dollar Percent Actuate Budget Budget Changes Change SERVICES -AND SUPPLIES 73000 Office Lease 202,401 208,830 220,000 11,170 5.3% 73100 Office Expenses 173,929 205,731 191,600 (14,131) 4.9% 73200 Communications 51,204 46,673 61,230 14,557 31.2% 73300 Equipment Maintenance 29,175 33,844 34,000 156 0.5% 73400 Insurance 72,940 83,835 83,835 73500 Data Processing 21,705 37,260 31,000 (6,260) -16.8% 73600 Staff Related Expenses 83,471 98,325 84,800 (13,525) -13.8% 73700 lnfarmation/Publicity 89,871 151,410 135,000 (16,410) -10.8% Total Services and Supplie 724,696 865,908 841,465 (24,443) -2.8% FIXED ASSESTS 90000 Computer Equipment 40,713 55,000 85,000 90000 Office Furniture & improve 2,025 5,000 5,000 90000 Office Equipment 2,278 5,000 5,000 90000 Communications Equipment 8,663 2,500 80,000 90000 Other improvements 5,000 5,000 Total Fixed Assets 53,679 72,500 180,000 107,500 30,000 54.5% 77,500 3100.0% TOTAL ALLOCATED OVERHEAD 724,696 865,908 841,465 (24,443) -2.8% PERSONNEL SALARY d FRINGE Salaries and Fringes 533,952 529,532 519,327 (10,205) -1.9% Total Salaries and Fringes 533,952 529,532 519,327 (10,205) -1.9% TOTAL ADMINISTRATIVE SUPPORT 1,258,648 1,395,440 1,360,792 (34,648) -2.5% (1) 97/98 Salaries: Measure A $ 404,968, TDA $ 85,677, SAFE $ 28,682. Remaining salaries and fringes charged as project costs to the three areas. 000026 AGENDA ITEM 5M RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: W. Dean Martin, Chief Financial Officer Louie Martin, Project Controls Manager THROUGH: Norm King, Interim Executive Director SUBJECT: Quarterly Financial Reports Attached are Combining Statements of Revenues and Expenditures and Changes in Fund Balances (Unaudited) and the Highway and rail projects quarterly budget report for the Quarter Ending December 31, 1997. Staff will be available at the meeting to answer any questions. STAFF RECOMMENDATION: That the Commission receive and file Attachments 000027 Descriptio n Riverside County Transportatio n Com mission BUDGET VERSUS ACTUALS(2ND OTR) For Period Ending: 12/31/97 02/20/98 REMAINING PERCENT BUDGET ACTUALS BALANCE UTILIZATION REVENUES Sales Tax Re venue s Me asure A 59,541,000.00 30,515,258.64 29,025,741.36 51.25 Other Sales Tax Revenues 5,471,794.00 3,268,269. 00 2,203,525.00 59.72 Fed State Local & other Govern 12,612,244. 00 346,569. 43 12,265,674.57 2. 74 Interest Incom e 2,479,193. 00 1,494,956.55 984,236. 45 60.30 Other Revenues 7,226,431.00 1,393,203. 29 5,833,227.71 19.27 TOTAL REVENUES 87,330,662.00 37,018,256. 91 50,312,405.09 42.38 EXPENDITURES ADMINISTRATION Salarie s & Bene fits 537,559.00 284,265.11 253,293. 89 52. 88 General Legal Services 103,572.00 37,133.84 66,438.16 35.85 Pro f Services (Excludes Le gal) 652,345.00 422,506.22 229,838. 78 64. 76 offic e Lease 208,830. 00 109, 941.00 98,889.00 52. 64 Gene ral Alain Expen ses 657,080.00 204,527.47 452,552.53 31.12 TOTAL ADMINISTRATION 2,159,386. 00 1,058,373.64 1,101,012. 36 49.01 PROGRAMS/PROJECTS Salarie s & Ben efits 1,025,936.00 486,855.14 539,080. 86 47.45 General Legal Services 379,928. 00 170,762.13 209,165. 87 44.94 Prof Services (Excludes Legal) 551,750.00 140,895.40 410,854.60 25.53 General Projects 1,284,900.00 403,618.20 881,281.80 31.41 Highw ay Engineering 1,400,000.00 352,832.25 1,047,167.75 25.20 Highway Construction 7,639,055. 00 2,533,414.53 5,105,640.47 33.16 Highways ROW 91,000.00 272,272. 89 Special Stu dies (181,272.89)131 299.20 443,220. 00 229,305.76 213,914.24 51.73 Rail En gineering 1,048,268.00 239,748. 03 808,519.97 22.87 Rail Construction 8,747,766.00 306,368. 22 8, 441,397.78 3 .50 Rail ROW 0.00 368,099.34 (368,099. 34) 0.00 SCRRA Capital Con tribution 1,214,900.00 251,064.00 963,836.00 20.66 Ccemuter Assistance 1,494,180. 00 673,692.26 820,487.74 45.08 Regional Arterial 13,586,772. 00 8,960,690. 99 4,626,081.01 65 .95 Streets & Roads 22,888,615. 00 11,649,568.95 11,239,046.05 50.89 Special Treneportion\Trensit 7,579,952. 00 3,857,910. 00 3,722,042.00 50.89 Project Maintenance 854,048. 00 328,802.85 525,245.15 38 .49 Pro ject Operations 1,028,454.00 216,322. 22 812,131.78 21.03 Project To wing 582,580.00 192,893.36 389,686 .64 33.11 STA Distributio ns 1,816,183.00 0.00 1,816,183.00 0 .00 TOTAL PROGRAMS/PROJECTS 73,657,507.00 31,635,116.52 42,022,390 .48 42.94 Intergovern Distribution 300,000.00 94,000.00 206,000 .00 31.33 Capital Ou tlay 79,615.00 65,723.85 13,891.15 82.55 TOTAL EXPENDITURES 76,196,508. 00 32,853,214.01 43,343,293.99 43 .11 Other Fin an cing Sources(Uses) OTRAF Desc ription Ope rating Tra nsfers In Operating Transfers 0Ut Debt Service Issuance Cos ts Total Other Financing So urces Use s Excess(Deficie ncy)o f Revenues And Other Financing Sources Ove r(Under)Expenditu res And Other Financing Uses FUND BALANCE JULY 1, 1997 FUND BALANCE SEPTEMBER 30,1997 BWGET 57,161,350.00 76,161,625.00 729,211.00 19,729,486.00 (8,595,332.00) 68,059,607. 00 CCCX CC -- CM 59,464,275.00 ACTUALS 62,165,387. 12 59,766,827.11 741,211. 10 Riverside Canty Transportation Conmissfo n BUDGET VERSUS ACTUALS(2ND QTR) Fo r Period Ending: 12/31/97 02/20/98 REMAINING BALANCE (5, 004,037.12) 16,394,797.89 (12,000.10) (1,657,348.91) 21,386,834.91 5,822,391.81 99,926,525.55 105,748,917. 36 (14,417,723.81) PERCENT UTILIZATION 108.75 78. 47 101. 64 (8. 40) (67.73) (31,866,918.55) 146.82 (46, 284 642. 36) 177.83 OTRAF Riverside County Transportation Commiss ion ACTUALS RT FUND TRRU 211) 0TR Fo r Period Erdinp: 12/31/97 02/2319E OTR0F 02/23/90 STATE WESTERN COUNTY GENERAL WESTERN Description FUND WESTERN EASTEoN iTy TRANSIT CVAG COUNTY COMMERCIAL COMBINING FSP/SAfE COUNTY COUITY ASSISTANCE CO NSTRUCTION CONSTRUCTION REVEM IEf PAPER TOTAL Sales Tut Reve nues Measure A 1,000,000.00 0.00 21,464,239.69 0,051,018.95 Other Salsa Tax Revenues 3,260,269.00 0.00 0.00 0. 00 0.00 0. 00 0. 00 30,515,250.64 Fed State Local i other Govern 211,395.40 5,476.71 17,099.07 0.00 0.00 0.00 0.00 0. 00 3,260,269.00 Interest Incom e 77,648.13 21,995. 91 331,129.56 4.1800 0.00 0.00 15,801.62 93,7%. 55 346,569 .43 Othe r Revenues 124,294,38 421,988.25 0.00 379,2 .0 27,107. 44 140,998.94 510,525.60 6,306. 79 1,494,956.55 TOTAL REVENUES 0. 00 499,074. 00 0. 00 258,207.64 09,638.99 1,393,203 .29 4,681,606. 99 452,460.90 21,812,468.32 8,430,263.13 526, 181. i4 140,998. 94 -...'744,534.56 189,742.33 37,018,256.91 EXPENDITURES ADMINISTRATION DM AOII.I STRAT I0 Salaries I. Benefits 267,095. 49 16,596.77 572.85 General Lapel Services 35,319.17 1,814. 67 0.00 0,00 0.00 0. 00 0.00 284,265.11 Prof Services (Excludes Lepel) 414,686.91 7,019.31 0.00 0. 00 0.00 0.00 0. 00 0.00 37,133.04 Office Leese 103,344. 54 6,596.46 00 0.00 0.00 0.00 0.00 0.00 0 .00 422,506 .22 Ce nral Adain Ex pens es 190,890. 65 13,636. 79 0.00 0.00 0.00 0. 00 0.00 0.00 0.00 109,941 .00 TOTAL ADM INIITRATIDN __ _ 0.00 0.00 0.00 0 .00 204,527.47 1,011,336.79 .A 46,464.00 572.05 PR06RAMS/PROJECTS 0.00 0.00 0.00 0,00 0.00 1,058,373.64 Selene. 0 al Servo 249,950.76 64,122. 89 172,781.49 General Lapel e rvlcas 45,996.94 55. 50 118,687. 53 0.00 0.00 0.00 0.00 0.00 486,855.14 Pro f Ser vices (Excludes Legal) 106,222. 71 23,333. 32 11,339.37 0. 00 0. 00 3,022. 16 0.00 0 .00 170,762.13 General Projec ts 0.00 0.0000 0. 0.00 0.00 403,615.20 0. 000.00 0.00 140,095.40 Highway En gineering 0.00 0. 00 30,333.39 0.00 0.00 0 .00 0.00 403,618.20 Nlghwy Con structio n 0.00 0.00 0.00 0. 00 43. 10 0.00 1,120,584.60 254,496. 27 0. 00 70,594. 15 267,095 .52 8006.91 2,533,414.53 403 .34 352532.25 NIMhwys ROY 0. 0098,753.06 9, Spoofs( Studies0.00 0. 00 7,769.79 166,669 .85 (949.81) 272,272 .00 Re11 Engin eering 123,904.12 97,876. 76 7, 524. 88 0.00 0.00 0.00 0 .00 0.00 Rail Engineering 950.40 0.00 238,797.63 0. 00 0. 00 0.00 229,305.76 0.00 0.00 306,368.22 0.00 0. 00 0.00 0 .00 239,748.03 Rail ROY 56,040.00 0.00 252,051.34 0.00 0.00 0.00 0.00 306,368.22 SCRIM Capital Contribu tion 251,064.00 0.00 0. 00 0.00 0 .00 0.00 368,099 .34 Com mu ter Assistan ce 0.00 245. 24 0. 00 0. 00 0. 00 0.00 0.00 0.00 251,064.00 673,447. 02 0. 00 0 .00 0 .00 673,692 .26 Aeglonal A 1 0.00 0.00 0. 00 0 .00 Streets i Roads 0. 00 0.00 8,809,470.07 0.00 151,220.92 0.00 0 .00 8,960,690 .99 Special Transportlon\Transit 0. 00 8,51!5,695.90 3,063,873, 03 0.00 0.00 0 .00 2,200,095.00 0. 00 893,950. 00 763,865.00 0.00 0.00 0.00 0.00 ;1,640,564.95 Project Meln ten erlce 103,692.32 224,237.13 0.000 .00 3,857,910 .00 Pro ject Operetian 124,515.96 0.00 0.00 0.00 328,002 .45 91,8%.26 0.00 0.00 0.00 0 .00 8 0.00 0 .00 STADit 70111000.00 192,893.36 0. 00 0.00 0.00 0 .00 0.00 216,322 .229 Distributlana 0, 00 0.00 0.00 0. 00 0 00 0 .00 0 .00 192,893 .36 _ 0.00 0.00 0 .00 0.00 TOTAL PROGRAMS/PROJECTS 3,295,483. 31 694,570.46 12,943,962. 63 12,891,704,39 ---1- 0 .00 232,607.02 1,433,328.23 1<3,460 .48 31,635,116.52 In tergovern 01str1bu tlon 94,000.00 0.00 0. 00 0.00 0 .00 0.00 0.00 0.00 94 ,000.00 Capital Outlay TOTAL EXPENDITURES12,406. 44 53,317.41 0.00 0.00 0 .00 0.00 0 .00 0.00 65,723 .55 4,413,226. 54 794,351. 87 12,944,535.48 12,491,704.39 •. Other Financing Sources(Usea) 0.00 232,607 .02 1,433,328 .23 143,460.48 32,853,214 .01 Total Other financing Sources Ogg/ Eacess(O■flclency)of Reve nue s And Other Flnanc$n5 Source s Ove r(Under)E,. pe,.?ltures And Other Financing Van FU1D BALANCE JULY 1, 1997 FUND BALANCE SEPTE2 ES 30,1997 Riverside County Transportation Coeeisalon ACTURLS BY FUND TNW 21D 0111 for Perio d Endin g; 12/31/97 02/23/90 OTRIF 02/23/911 GENERAL STATE WESTERN NESTERS COUNTY De scription WESTERN EASTEoN =STY TRANSIT CVAG COUNTY COI685RCIAL COMBINING MID ESP/SAFE COUNTY ASSISTANCE CONSTRUCTION CONSTRUCTION PAPER TOTAL Operating Tran sfer. In 0.00 135,675. 00 432,094.52 Operating Transfers Out 0. 00 135,075.00 11,236,423.53 0.00 3,959,634.06 0.00 0. 00 61,596,617. 60 0.00 62,165,367.12 Debt Service Issuance Costs 0.00 0.00 0. 00 0. 00 0.00 0. 00 44,432,294. 52 0. 00 59,766,27.11 2211.10 0.00 0.00 10,1105,529. 01 3,959,634.06 0. 00 0.00 (16,422,511.96) 0. 00 (7,657,346.91) 266,300.45 (341,590.97) (1,937, 394. 17) (6,421,075.32) 526,161.44 (91,600. 031 13,773,716. 61 e �..�e. .. _ _ _ _ ai r_ __ �1,z61. 5=R2a,.n1m = 4,594,056,97• 2,323,354.45 'I.20.496,576.97 35,569,084.52 �• 2,040,745.57 9,612,553.69 R 21 573, 171..15 3, ,� . 3 55 NAMWR e...s =..=s a , e e.... ... _ _ _ __ 660,916.32 99 ,926,325 .35 w 4,667, 419.36 •1, 981.465.46 x 16,559.982.92• �27,162,0o-9-D0 • 2,574,926.96 ��9, 520, 945.81 37,346,289.76 R 3,735,220 .17L 105,742,917 .36 a.e � 4..a ,. � _,,�� u... �, .a.... ...o ..�.a .. »u..e. ....,,fl• _1 a rm. R.,•.,R ,ai • RCTC MEASURE A HIGHWA YIRAIL PROJECTS QUA RTERLY BUDG ET REPO RT PERIOD ENDING DECEM BER 31, 1997 COMM ISSIO N CONTRACT UR AL PROJECT AU THORIZE D C GMNIT MENTS U ESC RIPTICN ALLOC ATION TO DA TE C ITY OF COR ONA - (Loan) C ITY OF PERR IS - (Loa n) C ITY OF MLJBB IZTTA - (Loan) CITY Op BAN JACINTO - (Loan) CITY or CANYON LAKE - (Loan) CITY OF TEMECULA - (Loan) ROUTE 60 RO UTE 74 ROUTE 79 ROU TE 86 R OUTE 111 PROJECTS ROUTE 91 I-215 PROJEC TS INTER CHA NGE IMPROV .P ROG RAM PROJECT Z ENAGEMINT SER VICES PROGRAM PLAN 4 SV CS- P ARK -N -RIDE i DNCEN T.PROG- CO[24UTER RA IL TOT . -t9 % C Ol*IITED EXPENDITU RE F OR EXPENDITURES/PA YMEN T AGAINST AUTH. QUARTER ENDING MADE TO DATE THRU ALL OCAT ION DEC. 31, 1997 D EC. 31,1497 $5,212,623 $1,900,000 517,000,000 $1,300,000 $1,600,000 $5,000,000 $3,878,992 $8,183,914 $36,448,998 $20,115,078 $6,700,115 $14,896,679 $41,244,832 $8,880,500 $13,187,961 38,408,890 $9,092,589 398,340,801 3301,39L,972 $5,212,623 $1,900,000 $1,377,000 $1,300,000 $1,600,000 $5,000,000 $3,451,641 $8,183,914 $36,365,998 $16,482,436 $6,438,616 $14,614,631 $40,396,501 $8,676,532 $12,842,961 $8,408,890 $9,092,589 $98,113,218 $239,.457:,550 NU MB ER OF INV OICES PROCESSED FOR QUA RTER 991 NUMBER OF D VOICE9. PAID F OR QUA RTER 692 100.04 $752,833 100.09, $79,880 8.19 (Loan Pd in fu ll) $1,377,000 100.04 $54,638 100.04 $171,004 100. 09 3210,137 89.04 $16,465 $2,875,792 100.04 $0 37,557,369 99.89 $347,393 $35,845,552 81. 9% $0 $16,356,932 96.1% $0 $4,993,205 98. 1% $342,102 811,968,921 97. 9% $3,013 $40,215,636 97.7% $681,125 38,664,532 97.4% $194,192 $12,169,378 100.0% $58,879 $6,141,961 100.0% $454,799 $7,975,460 99.8% $364,720 $96,682,126 ---:52.71 $2 452;;G80. 4,092,356 Notes to the FY98 Revised Budget REVENUES AND OTHER SOURCES OF FUNDING Sales Tax Revenues. With an expanding economy, Riverside County is experiencing strong growth in taxable sales. Through December 1997 sales tax revenues had increased 9.1 % over the prior year quarter. With that reality, the estimate for 1998 has been adjusted upward from $59.541,000 to $60,782,600 with the assumption that the second half of the year will perform at least as well as the fast six months. TDA Transit Allocation. Expected revenues have been slightly reduced to reflect the actual final numbers for the Commission's share of the Metrolink annual operating budget. The original budgeted amount of $4,274,794 was preliminary pending final adoption of the SCR RA. 1998 budget Other Reimbursements. The budget has been nearly reduced by half due principally to project delays. The construction of the southside platform at the Downtown Riverside Station will continue into fiscal year 1999. The delays are attributable to inclement weather and further examination and study of initial construction bids which exceeded original engineer's estimates. Approximately hallT$1.5 million) of the reimbursement revenues from state rail bonds have been removed and will be rebudgeted for 1999. CMAQ(Congestion Mitigation and Air Quality) funding for improvements to the San Jacinto Branch line in the amount of $1,765,000 have been removed. Negotiation with Santa Fe for the purchase of the freight use rights is ongoing. A portion of these funds will be rebudgeted in the 1999 budget. Construction of soundwalls along Route 60 has been delayed pending approval of funding by Caltrans. Ultimate management of construction of the project has not yet been determined. Given these uncertainties reimbursement revenues in the amount of $1,875.000 have been removed from the budget. Other revenue. Track improvements for the southside platform(Downtown Riverside Station) will be completed by Santa Fe. It was originally assumed in the budget that the Commission would pay for the needed improvements and then bill Union Pacific. However, it has been determined that Santa Fe will complete the improvements and directly bill Union Pacific. The budget amount has therefore been reduced by $1.5 million. Debt proceeds. The debt proceeds retired the Commission's outstanding commercial paper notes. The increase in the budgeted amount reflects the actual proceeds from the August 97 issue. The amount is higher than the original budget due to a last minute loan request from the City of Temecula. 000033 EXPENDITURES Personnel salary and fringe. The reduction of $107,869 assumes that positions which currently are unfilled(Assistant Director of Legislation and Programming and Secretary II) will riot be filled in time for the current budget year. Capital Outlay. New call box in fills totaling $140,000 have been included in the revised budget. The new call boxes will be added along State Route 177, Highway 111 and State Route 79. The remaining increase is to cover updates to the Commission's computer system and to purchase video teleconferencing equipment. Projects General. The Bechtel contract has been increased to reflect construction management services for the southside platform at the Downtown Riverside Station and the work for CVAG on the Project Study Reports for the I-10 interchanges. Highway/Rail Engineering. Design of La Sierra/West Corona over crossings was budgeted at $500,000 and has now been reduced to $257,000 based on definitive design estimate. Actual design for the southside platform was budgeted at $548,000 for FY98. Design was accelurated in the prior year reducing the amount required to complete in FY98 to $275,000. Van Buren interchange design of $500,000 has been deleted from the budget as it now appears the project will not proceed until the 1999 fiscal year. Ethanac corridor study for $500,000 has been deleted based on Commission action to not move forward with this project. Additions include $317,000 for various design projects along Route 111 expected to be completed in 1997, but are now scheduled for 1998. This amount will be funded with carryover from the 1997 budget. Highway/Rail Construction. A number of projects have been removed from the revised budget as a result of timing delays. The southside platform, originally budgeted at $6.5 million for the current year, has been reduced to $3.0 million, with the remaining amount deferred to the 1999 budget. San Jacinto track improvements for $1.8 million has been indefinitely postponed as negotiations with Santa Fe proceed. Soundwalls along Route 60 are not currently anticipated to be completed in fiscal 1998 resulting in a budget reduction of $1.8 million. These reductions have been partially offset by increasing the construction budget for the Date Palm Drive street scape project along Route 111 in Cathedral City from just under $1.0 million to approximately $3.2 million. Construction of soundwalls along Route 91 has been reduced by $1.5 million and will be carried over to the 1999 fiscal year. Revised budget reflects payment of $900,000 to the City of Riverside for the Eastridge interchange, a commitment the Commission approved in the very early stages of Measure A. Monterey construction in the City Palm Desert in the amount of $942,000 has been carried over 000034 from the 1997 budget. The Commission is paying a claim settlement for Route 86 in the amount of $545,000. About $300,000 had been set aside in contingency to cover this construction claim. The additional amount is for prior engineering costs not previously billed by Caltrans. Median barrier work on Route 79 was not completed in 1997 as planned. The project was put on hold in order to resolve the filI slope repairs. The remaining cost of $187,000 has been carried forward from the [997 budget. Highway/Rail ROW. Easements for soundwall construction along Route 91 were budgeted for 1997 but not completed. Most of those casement purchases are occurring in the current fiscal year . The revised budget has been adjusted upward by $130,000 for those purchases. Right of way purchases for the Cathedral City Date Palm Drive street scope have been added in the amount of $1,155,000. The purchase of the Atco Rubber property for the southside platform was originally budgeted in 1997 and has been carried over to 1998 in the amount of $270,000. Right of way purchased for the Monroe to Rubidioux project has been moved from the 1997 budget to the 1998 revised budget in the amount of $250,000. Final property settlements and right of way support services for Route 79 in the amount of $280,000 has been carried over from the 1997 budget. LTF Disbursements. The increase of 210% is principally attributable to budgeting the planning disbursement for WRCOG in the amount of $190,000. The remaining $20,000 was an increase in the CVAG allocation based on the final approved amount. Regional Arterial. The increase represents unexpended amounts carried over from the 1997 budget. Contingency. The contingency has been increased $351,000 to comply with the Commission's policy to have at least a two percent(2%) contingency(based on total costs excluding operating transfers). General fund contingencies were augmented by additional amounts to cover costs for potential litigation andlor settlements. 000035 AGENDA ITEM 5N San llanwdro As a GchummirlIS emeriti valley Association al Gammons Los Angeles C=an Metropolitan Transoortaum outronty Ri eRide Canny Transportauon Camesapn T O CT* Orange Canny Traraaornuon rwrRrtY • Ventura Canny Transportation Commssron Southern Worm Assoaeran of Gorern ants .Za;I,tparn Molars Desert Air Quality management Dims= Sawn CMS Kr Quality Management Dfwr= Venus Court/ Ai Pollution Control District 010729 REGIONAL TRANSPORTATION AGENCIES COALITION Friday, February 27, 1998 12:00 p.m. to 2:00 p.m. Southern California Association of Governments 818 West Seventh Street, 1? Floor Los Angeles, CA 90017-3435 AGENDA 1. Call to Order 2. Public Comment 3. Election of Officers -Action Consent Calendar: Items 4 through 10 will be approved unless an item is pulled for discussion. 4. Review and Approval of November Meeting Summary -Action (Attachment) 5. SB 836 1998 Program and Implementation Plan -Action (Attachment) 6. Appointment of Administrator for 1998 SB 836 Funds -Action (Attachment) 7 SB 836 Reimbursement and Project Narrative Reports -Action (Attachment) 8. Review Caltrans' Discretionary Projects -Action (Attachment) 9. Calendar of Upcoming RTAC-Related Meetings/Events -Information (Attachment) 10. Update on Air Basins and Air Districts in the SCAG Region -Information (Attachment) 11. Consent Items Pulled for Discussion Jon D. Mikels Chair Jon D. Mikels Chair in one motion, 1998 Chair Michelle Kirkhoff (SANBAG) Michelle Kirkhoff (SANBAG) Carlos Hernandez (VCTC) Michelle Kirkhoff (SANBAG) Steve Lantz (LACMTA) Charles Keynejad (SCAG) Discussion and Information Items: Items 12 through 19. 12. Revised SCAG OWP Policy Ralph Levy Discussion (Attachment) (SCAG) 13. RTP Update Richard Spicer -Discussion (Attachment) (SCAG) REGIONAL TRANSPORTATION AGENCIES COALITION c/o MTA Countywide Planning Department One Gateway Plaza 99-23-7 Los Angeles. CA 90012-2932 Tel. (213) 922-2560 Fax (213) 922-2868 5 min. 15 min. 00003€ San Bomarur. 'Amax.= G 113 anaW Waay :.ssC-' a ussiirreres © Ids Angeles Canty Malapolaan Tamara= aurora Rimape County Transportation Cornea= aeon Fil OCTA Crays Canty Tra soortatm Alamo vent= Canty Transportation Coonssnon Sphsnem Unarm A soeonon of Germanism *AQMD Molars Desert Af Quality MMege met D'oarct Sash Coast Ai Quality Martapnnnt Dawn Vanua County At Pollution Control Oism t 14. Interregional Improvement Program Update -Discussion (Attachment) 15. Draft RTAC Mission and Policies -Discussion 16. SB 837 (SB 45 Cleanup Legislation) and Other Legislation that Impacts the Region -Discussion (Attachment) 17. Status Report on the STIP -Discussion 18. Revised RTIP Guidelines Update -Information 19. SB 836 Phase 3 Evaluation Study Findings -Information 20. Other Business 21. Adjournment Note: Action may be taken on any item identified on the agenda. Please contact Karen Wenzel (LACMTA) at (213) 922-2560 regarding this agenda. Next RTAC Meeting: Friday, March 27, 1998, 12:00 p.m. to 2:00 p.m., at the SCAG offices. Next RTAC-TAC Meeting: Tuesday, March 10, 1998, 12:30 p.m. to 3:00 p.m., at LACMTA Board Overflow Room on the Third Floor. Eric Haley (SANBAG) Steve Lantz (LACMTA) David Shepherd/ Maria Souza Rountree (OCTA/SCAG) David Stein (SCAG) Paul Hatanaka (SCAG) 10 min. 5 min. 10 min. 10 min. 5 min. Douglas Kim (LACMTA) 20 min. KAFeb98 RTAC Agenda REGIONAL TRANSPORTATION AGENCIES COALITION do MTA Countywide Planning Department One Gateway Plaza 99-23-7 Las Angeles. CA 90012-2932 TeL (213) 922-2560 Fax (213) 922-2868 000037 Regional Transportation Agencies' Coalition RTAC Members Committee Members Mr. Richard H. Baldwin Air Pollution Control Officer Ventura County Air Pollution Dist. Honorable Ronald Bates Council, City of Los Alamitos SCAG Honorable Alex Clifford Council - Ward .5, City of Riverside Riverside County Transportation Commission Mr. Bill Davis Ventura County Trans. Commission Mr. Tony V. Harris District Director Caltrans District 7 Honorable Jan Heidt Council Member, City Of Santa Clank: Los Angeles County MTA Barry R. Wallerstein, D.Env. Acting Executive Officer South Coast Air Quality Mgmt. Dist. Honorable Jon D. M$cels Supervisor - Second District San Bernardino Associated Governments Honorable Sam Sharp Supervisor Imperial County Honorable Charles V. Smith Supervisor Orange Co. Transportation Authority Mr. Charles Fryxell Air Pollution Control Officer Mohave Desert Air Ouality Mgmt. Dist. Alternate Members Honorable Eileen Givens Honorable Bob Bartlett Council; City of Glendale Mayor, City ofMonrovia SCAG SCAG Honorable Will Kleindienst Mayor, City of Palm Springs Riverside County Transportation Commission Mr. Brian Humphrey Ventura County Trans. Commission Mr. Bob Sassaman ChiefDeputy Director Caltrans, District 7 Ms. Catherine Wasilcowski Director of Transportation Prgms. South Coast Air Ouality Mgmt. Dist. Honorable David R. Eshleman Mayor, City ofFontana San Bernardino Associated Governments ACILEItPPED Newsba29,1997 000038 AGENDA ITEM 6A RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Cathy Bechtel, Program Manager THROUGH: Norm King, Interim Executive Director SUBJECT: Transit Operator Performance Audits The Commission hired O'Melia Consulting to conduct the triennial performance audits of the public transit operators in Riverside County as required by Section 99246 of the Public Utilities Code. The intent of the audit is to evaluate the transit operators' programs and to make recommendations for improved efficiency and effectiveness. The audits cover fiscal years 1995, 1996, and 1997, the period from July 1, 1994 through June 30, 1997. Copies of the audits on each operator are included in the agenda packet. The last page(s) of each report highlight the consultants finding and recommendations for each operator. The performance audit process requires four steps: 1) Preparation of the report by the consultant and acceptance by the Commission; 2) Review of the final reports by the transit operators and preparation of their responses to the recommendations developed by the consultant; 3) Commission review and approval of the operator responses to the audit recommendations; and 4) Monitoring by the Commission to confirm that adequate progress is made toward implementing the recommendations. The final reports have been forwarded to the operators and they have been requested to provide the Commission with written responses to each of the audit recommendations. These responses will be available for review and discussion at the April Commission meeting. Additionally, a representative from the audit team will be present at the April meeting to give a presentation on the performance audits. 000039 STAFF RECOMMENDATION: That the Commission accept the Transit Operator Performance Audits prepared by O'Melia Consulting with the understanding that a presentation on the reports will be made by the audit team at the April Commission meeting along with a review of the operator responses. 000040 AGENDA ITEM 6B RIVERSIDE COUNTY TRANSPORTA TION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Cathy Bechtel, Program Manager THROUGH: Norm King, Interim Executive Director SUBJECT: Specialized Transit Guide Staff is very pleased to inform the Commission about the development of a Specialized Transit Guide which provides a comprehensive directory of specialized transit services available in the County. The development of this brochure was recommended by the Commission in response to the recently completed Measure A Specialized Transit Study which highlighted a need for better public information regarding the array of services available. The guide provides a handy reference tool for individuals interested in specialized transit services. The guide will be widely distributed with the assistance of our Measure A recipients. Bulk quantities will be provided to each specialized transit provider to share with their clientele, and The Partnership to Preserve Independent Living for Seniors and Persons with Disabilities will include a guide with each inquiry for information. Additionally, the guides will be sent to senior centers and health care sites for distribution. The Specialized Transit Guide was still being printed at the time of agenda mailout. The guide will be available for distribution at the meeting. STAFF RECOMMENDATION: Receive and file. 000041 AGENDA ITEM 7A RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Shirley Medina, Staff Analyst II THROUGH: Norm King, Interim Executive Director SUBJECT: City of Murrieta Request to Transfer Surface Transportation Program Discretionary Funds The City of Murrieta has requested to transfer Surface Transportation Program (STP) discretionary and formula funds from previously programmed projects on Jefferson Avenue to another programmed project on Murrieta Hot Springs Road. The project on Jefferson Avenue will be expedited by the transfer of local funds off the Murrieta Hot Springs Road project. In December 1994, the Riverside County Transportation Commission approved the following policy on substitution of STP discretionary funds: "To allow the substitution of two projects in STP discretionary funding categories or 20% of an agency's overall budget (whichever is larger) by fund type. The substituting agency must provide written certification that the substituted projects are of comparable value both financially and public benefit wise with respect to the projects they are replacing. Agencies requesting specific project substitution(s) must bring such requests before the Commission for review, consideration and action." This is the city's first request for reprogramming STP discretionary funds. Formula funds are not subject to the substitution policy since each local agency has a set amount of funds to program at their discretion. The City of Murrieta has provided certification that the project on Jefferson Avenue is scheduled for construction (see attached). The transfer of funds is consistent with staffs' encouragement of implementing projects in a timely manner. It also stresses the importance of utilizing federal funds for projects which must undergo federal processes, and freeing up local projects from unnecessary federal requirements. An administrative amendment to the Regional Transportation Improvement Program (RTIP) will be necessary to reflect the above changes. This will take place in the next administrative amendment. 000042 Financial Assessment Project Cost Included in Fiscal Year Budget $664,000 STP DISCRETIONARY N/A Year Included in Program Budget Approved Allocation Budget Adjustment Required Financial Impact Not Applicable N/A N/A N/A N/A Year Programmed Year of Allocation STAFF RECOMMENDATION: That the Commission approve the transfer of STP Discretionary funds ($664,000) and formula funds ($191,858), from Jefferson Avenue to Murrieta Hot Springs Road. 000043 0406 4 CITY OF MURRIETA 26442 Beckman Court, Murriela. CA 92562 Internet Address: Telephone: 909-698-1040 Fax: 909-698-409 ci.murrieta.ca.u., February 19, 1998 Ms. Shirley Medina Riverside County Transportation Commission 3560 University Avenue, Suite 100 Riverside, CA 92501 Subject: Transfer of STP Funds from Jefferson Avenue to Murrieta Hot Springs Road Dear Ms. Medina: The City hereby requests a transfer of all STP funding from Jefferson Avenue to Murrieta Hot Springs Road. We intend to eliminate all federal funding from the Jefferson Avenue project in order to reduce administrative work and processing time. This will allow Jefferson Avenue construction to proceed in a more timely manner The funding transfers are summarized below: Current Funding 1. Murrieta Hot Springs Road, 1997 TIP, $2,200,000 STP Discretionary 2. Jefferson Avenue, RTIP 95/96, Riv 52001, $664,000 STP Discretionary; RTIP 97/98, $191,858 STP Formula Requested Funding 1. Murrieta Hot Springs Road, $3,055,858 2. Jefferson Avenue, $0.00 Sincerely, J De cc: Miller opment Services Director Dan Clark Paul Cook Teri Ferro 000044 AGENDA ITEM 7B RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Bill Hughes, Bechtel Project Manager THROUGH: Paul Blackwelder, Deputy Executive Director SUBJECT: Award of Contract to Engineering Resources for Completion of Gene Autry Trail Plans, Specifications and Estimate (PS&E) for State Route 111 At the September 13, 1995 RCTC meeting, the Commission awarded Amendment 2 to RO-9219 to NBS/Lowry to perform final design services for the Highway 111 project near Gene Autry Trail in the City of Palm Springs. The PS&E was submitted for review to Caltrans when NBS/Lowry went out of business. As a result of the design reviews performed by Caltrans, the City of Palm Springs, and the various utilities, several design changes were required in order to complete the design package to everyone's satisfaction. Engineering Resources is a relatively new firm that is composed of many of the previous employees of NBS/Lowry. When RCTC awarded Engineering Resources the Park and Ride Lot on Pigeon Pass Road, Engineering Resources agreed to also attempt to bring closure to the Gene Autry Trail PS&E package. At that time it was believed that the scope of work was very small. Unfortunately, the number of comments on the original design that was previously agreed by everyone continued to grow and the cost to complete the project went beyond what Engineering Resources could absorb in their overhead. At the present time Engineering Resources has spent $4,947.54 and up until now has not asked to be compensated by the Commission for its services relating to the Gene Autry Trail project. Engineering Resources estimates that an additional $6,581.98 will be required to address all of the outstanding changes that will be required. This will bring the total amount to $11,529.52. The complete scope of work for both work performed and work to be performed is attached in the Letter of December 23, 1997 from Engineering Resources. Note: RO-9219 with NBS/Lowry currently has extra work remaining in excess of $20,000. Financial Assessment Project Cost $11,529.52 Source of Funds Measure A (remaining $20,000+ authorization from RO-9219) 000045 STAFF RECOMMENDATION: That the Commission award a contract to Engineering Resources to complete the Gene Autry Trail PS&E for an amount of $11,529.52 with an extra work amount of $2,470.48 for any contingencies for a total amount not to exceed $14,000. 000046 iNGINEERING nESOURCES M UMW E 100.000P December 23, 1997 Mr. Wiliam R. Hughes, P.E. Riverside County Transportation Commission 3560 University Avenue, Suite 100 Riverside CA 92501 039621 RECEIVE, DEC 2 s 1997 BECHTEL CORP PiwarcidP Mr/ INTERSECTION IMPROVEMENTS - GENE AUTRY TRAIL AT EAST PALM CANYON DRIVE Dear Bill: I have prepared the enclosed proposal for completing the intersection improvements at Gene Autry Trail and East Palm Canyon Drive in the City of Palm Springs in response to our recent conversations. Before this date, we have been working with the City of Palm Springs and Caltrans in an attempt to acquire an encroachment. Unfortunately, the costs associated with this effort have escalated beyond a level that we can bare. Therefore, the enclosed proposal is presented to identify the work effort to -date and the costs associated with this effort. In addition, we have identified the tasks necessary to complete the plans and acquire an encroachment permit. To complete the project, several issues must be resolved. These issues are the result of comments from Caltrans and comments from utility companies prompted by notification sent after Dave Barakian with the City of Palm Springs signed the plans. These issues include right-of-way, the traffic signal design and relocation or protection of existing underground utilities. - tIGIIT-oF-WAY The current design calls for widening the north side of East Palm Canyon Drive between Gene Autry Trail and Broadmoor. Within this area, the City has the right to construct and maintain sidewalk, bikepaths, drainage facilities, landscaping and utilities by virtue of the recordation of Tract No. 14116. This tract map also offers for this same area for street purposes, however, the City Council did not accept this offer at the time the map was recorded. 3550 E. FLORIDA AVE Suitt B Has, CA 92544 (9091 765-6622 (909) 765-6621 FAX 000047 100.000P Mr. William R. Hughes, P.E. Riverside County Transportation Commission December 23, 1997 Page 2 The Caltrans Right -of -Way Section has raised the issue of the State's right to maintain a facility within an area to which it has no legal rights. I have discussed this issue at length with Scott Neff, Caltrans Permit Engineer, but I have no confidence in his suggested resolution. I have suggested to Scott that the City Council could act on the offer of Lots "C" and "D" for dedication as street right-of-way by way of a Council Resolution. This action would provide the City with the right to construct and maintain roadway improvements within the 60 foot strip of land shown as Lots "C" and "D"on Tract No. 14116. Based on this discussion, Scott has suggested that a copy of the resolution be forwarded to him after Council has acted and this will resolve this issue. However, what remains unclear to me is how this will provide Caltrans with the documentation they require. Therefore, the attached Scope of Services for completing the project assumes that we will be preparing a legal description and plat map. This assumption will provide enough budget for any involvement we might have in this issue whether resolution is a quitclaim deed, or consent to common use agreement. It is my opinion, the City will end up quitclaiming the rights to a portion of the existing right-of-way. The area impacted is defined by the existing back of curb and the back of the proposed curb. TRAFFIC SIGNAL PLANS In their November 25, 1997 letter, Caltrans has requested numerous revisions to the current traffic signal plan The most troubling of these suggestions is the relocation of Pole E from its current location on the south east corner of East Palm Canyon Drive and Gene Autry Trail. The relocation is suggested because Caltrans believes the luminaires (safety lighting) will be in conflict with existing the existing power lines along the south side of East Palm Canyon Drive. A review of the construction drawings indicates relocation of Pole E will not improve the clearance between the luminaires and the power lines. Currently, there is a luminaire in -place at this location which has not resulted in any conflict or safety haaird to date. Further, the proposed luminaire is approximately the same distance from the power lines as the existing luminaires. The most expedient resolution is to eliminate the proposed luminaire and the easterly cross walk crossing East Palm Canyon Drive. However, this could result in operational difficulties with pedestrians crossing from the north to south side of East Palm Canyon Drive. The second more time consuming resolution is to locate the existing the existing power lines and incorporate the necessary changes into the relocation of power poles in the south west quadrant of 000048 I00.000P Mr. William R. Hughes, P.E. Riverside County Transportation Commission December 23, 1997 Page 3 the intersection. SCE would first be contacted to determine the location of the existing conductors, if there is enough clearance the issue is resolved. However, if there is not adequate clearance, the vertical location could be altered during the previously mentioned relocation. The final resolution of this issue is contingent upon further discussions with SCE personnel regarding the existing vertical clearance and pending relocation or the City of Palm Springs' willingness to eliminate the easterly crosswalk. UTIL17T COORDIN.a TION When this project was submitted to Caltrans for the most recent review, I also sent plans to the various utilities impacted by the project. In response, the Desert Water Agency has returned a heavily redlined set of bluelines In subsequent conversations with Woody Adams of DWA, he has voiced strong concerns about this projects impact on their existing facilities. DWA operates a 24 -inch and a 12 -inch waterline within the project limits. Items of work impacting these facilities include rough grading the street core and parkway, stone drain installation, installation of the parkway drain and mounding and sidewalk construction in the parkway. The resolution of this issue seems to involve a complete review of the as -built drawings for DWA's facilities and an equally complete comparison of the proposed construction to these as-builts. Once this has been completed and the plans have been appropriately revised, if necessary, 1 will meet with Woody to provide the assurances he requires that this project can be constructed without impacting DWA's facilities or to clearly identify any relocations necessary and develop a plan for implementing said relocations. Please note, because of the uncertainty surrounding any possible relocations, the cost of developing construction drawings for waterline relocations are not included in the prices quoted herewith. Finally, for your review, have prepared and enclosed the following exhibits: • Exhibit "A" - Scope of Services, Services Completed Prior to December 19, 1997 • Exhibit "B" - Fee Breakdown, Services Completed Prior to December 19, 1997 • Exhibit "C" - Scope of Services, Services Required for Caltrans Approval • Exhibit "D" - Fee Estimated, Services Required for Caltrans Approval 000049 100.000P Mr. William R. Hughes, P.E. Riverside County Transportation Commission December 23, 1997 Page 4 I hope these exhibits provide the detail you require. If you have any questions regarding the enclosed information, please call me at (909) 765-6622. Respectfully yours, Matt Brodin, P.E. Principal MB:bsv C:Uvtyfiles\100.0001100.000P\LEITERSIRCTCGene Autry I22397.wpd cc: S. Hosford, ERSC 000050 EXHIBIT "A" SCOPE OF SERVICES GENE AUTRY TRAIL AT EAST PALM CANYON DRIVE SERVICES COMPLETED PRIOR TO DECEMBER 19, 1997 IMPROVEMENT PLANS: Revise, correct and otherwise complete the construction drawings for the following improvements as directed by the City of Palm Springs: • Street Improvement Plans • Storm Drain Plans • Landscape and Irrigation Plans Submit plans to the City of Palm Springs for further review and comment. Upon approval, provide final mylars for signature. Six (6) sets of revised plans will be resubmitted in accordance with Caltrans' encroachment permit application review procedures. UTILITY COORDINATION: Coordinate completed plans with utility purveyors impacted by the project including Southem California Edison, Time/Wamer Cable, the Gas Company and Desert Water Agency. Note: General Telephone has previously relocated their facilities. SPECIFICATIONS: Revise the project specifications to accurately reflect the project as revised by comments from the City of Palm Springs. Submit originals for signature along with digital copy. COST ESTIMATE: Prepare engineers estimate ofprobable cost of construction for use by City staff and staff at RCTC. 000051 EXHIBIT "B" FEE BREAKDOWN GENE AUTRY TRAIL AT EAST PALM CANYON DRIVE SERVICES COMPLETED PRIOR TO DECEMBER 19,1997 TASK PRINCIPAL Improvement Plans Utility Coordination 14 2 PRINCIPAL ASSOCIATE ENGINEER ENGINEER ___[ 0 6 0 0 ASSISTANT ENGINEER CLERICAL TOTAL 30 8 0 44 2 Specifications 6 0 O 0 O 6 Cost Estimate 2 0 TOTAL 24 0 0 4 0 6 O 34 O S8 CURRENT CHARGES PERSONNEL Principal Assistant Engineer FSrtMATED HOURS HOORLY RATE TOTAL 24 $42.06 TOTAL Overhead & fringe 1.55 x $1,757.44 Direct Costs Travel - 560 miles at $0.32/mile Reproduction 34 138 22.00 $ 1,009.44 748.00 S 1,757.44 2,724.03 179.20 .00 TOTAL S 179.20 Fee 10% Sub -Total TOTAL 466.07 S 4,947.54 S 4,947.54 000052 EXHIBIT "C" SCOPE OF SERVICES GENE AUTRY TRAIL AT EAST PALM CANYON DRIVE SERVICES REQUIRED FOR CALTRANS APPROVAL TRAFFIC SIGNAL PLANS' RIGHT-OF-WAY:: UTILITY COORDINATION:: SPECIFICATIONS: PROCESSING: Revised traffic signal plans to reflect comments stated in Caltrans letter dated November 25, 1997. Includes meetings with the City of Palm Springs and Southern California Edison to discuss impacts of required revisions and approval of methods of resolution and revisions. Assist the City of Palm Springs in determining the method of conveyance for the required right-of-way and/or prepare legal descriptions and accompanying plats for Lots "C" and "D" as shown on Tract Map No. 14116 Review redline blueprints and as-builts drawings provided by Desert Water Agency to determine potential for conflicts with existing water facilities. Meet with DWA to discuss outcome of overall review and any plan revisions required. Revise the project specifications to accurately reflect the project as revised by comments from Caltrans. Six (6) sets of revised plans will be resubmitted in accordance with Caltrans' encroachment permit application review procedures. 090053 EXHIBIT "D" MAN HOUR ESTIMATE REQUIRED FOR CALTRANS APPROVAL GENE AUTRY TRAIL AT EAST PALM CANYON DRIVE PRINCRAL ASSOCIATE ASSISTANT TASK PRINCIPAL ENGINEER ENGINEER ENGINEER - -- — Traffic Signal 0 6 18 12 0 36 Plans a Right -of -Way 0 2 6 10 0 18 Utility 0 6 0 8 0 14 Coordination Specifications 0 6 0 0 2 8 Processing 0 2 0 4 0 6 TOTAL 0 22 24 34 2 82 FEE ESTIMATE GENE AUTRY TRAIL AT EAST PALM CANYON DRIVE PERSONNEL ESTIMATED EloURS HOURLY RATE TOTAL Principal Engineer 22 36.06 793.32 Associate Engineer 24 27.88 669.12 Assistant Engineer 34 22.00 748.00 Clerical 2 10.00 20.00 TOTAL 138 _ S 2,230.44 Overhead & fringe 1.55 x 3932.12 3,457.18 Direct Costs Travel - 300 miles at 50.32/mile 96.00 Reproduction 200.00 TOTAL S 296.00 Fee 10% x ($2,236 + 3,457 + 296) 598.36 Sub -Total S 6,581.98 TOTAL S 6,581.98 000054 AGENDA ITEM 7C RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Bill Hughes, Bechtel Project Manager THROUGH: Paul Blackwelder, Deputy Executive Director SUBJECT: Approval to Advertise a Request for Proposal (RFP) to develop the Plans, Specifications, and Estimate (PS&E) for the Phase II Noise Walls on State Route 91. At the April 1996 Commission meeting, the SR 91 noise walls that are required to mitigate the SR91 HOV lanes between Magnolia and Mary Streets were broken into two stages designated Phase I and Phase II. This action was taken to address funding availability and to be consistent with priorities set by the City of Riverside (see an attached letter from the City of Riverside dated April 1, 1996). At the January 1998 meeting, the Commission directed that the remainder of the Phase I walls be advertised for bid. These construction bids will be brought back to the Commission for review and award to the lowest responsive bidder at the April 8,1998 commission meeting. The Currently adopted Strategic Plan indicates the start of construction for the Phase II Noise Walls to be in the year 2000. The Phase II noise walls project will also include the construction of auxiliary lanes at various locations; the widening of under crossings at Monroe Street, and Jefferson Street; and the replacement of the Jackson Street overcrossing. The general scope of work that is required will be consistent with the findings of the engineering study dated December 1995 regarding the noise walls and auxiliary lanes that are required to be constructed to mitigate the HOV lanes previously constructed and improve the operations of the freeway by adding the necessary, auxiliary lanes. The completion of this project will complete the Measure A designated project of adding up to two lanes in each direction between Magnolia and Mary Streets. Because of the involvement of several structures, Staff feels that it is prudent to begin the selection and design process now to assure that the PS&E package will be completed in a timely fashion. At this time it is not anticipated that new right-of-way will have to be purchased for this project. The following tables indicate the scope of work to be included in the design package. 000055 SR 91 Phase II Noise Walls Between Magnolia & Mary Streets Wall # Location Remarks 635 North side of SR91 West of La Sierra 98 South side of SR91 Between Jackson and Monroe Streets 110 South Side of SR 91 Between Jackson and Monroe Streets 121 North Side of SR 91 Between Monroe and Adams Streets 161 North Side of SR 91 Between Adams and Jefferson Streets 183 North Side of SR 91 Between Jefferson and Madison Streets Note: This wall was advanced and included with the Phase I walls. SR 91 Phase II Auxiliary Lanes Between Magnolia & Mary Streets Location Between Tyler and Van Buren Blvd. Jackson Street Over Crossing North Side of SR 91 Between Van Buren and Adams Street South Side of SR 91 Between Van Buren and Adams Street North Side of SR 91 Between Adams Street and Madison Street Impacted Structures None Jackson Street Over Crossing Monroe Street Under crossing Monroe Street Under crossing Jefferson Street Under Crossing Type of Structure Modification NA Replacement Widening Widening Widening 000056 SR 91 Phase II Auxiliary Lanes Between Magnolia & Mary Streets South Side of SR 91 Mary Street Under Widening Between Madison Street and Jane Street Crossing A selection panel will be performed to review the proposals received. The panel will be composed of members from Caltrans, the City of Riverside, RCTC and Bechtel. After the top ranked firm has been identified based on qualifications, RCTC Staff will negotiate the scope of work to be performed with the selected firm. The results of the selection panel and the scoping negotiations will be brought back for Commission review and approval. Financial Assessment Project Cost To be determined from RFP and scoping negotiations Source of Funds Measure A - funded from the $15.98 million currently designated for the Phase II Noise wall project on SR 91 between Magnolia to Mary Streets f Y•, t Included in Fiscal Year Budget n Year Included in Program Budget y Year Programmed 2000 Approved Allocation Year of Allocation Budget Adjustment Required y Financial Impact Not Applicable STAFF RECOMMENDATION: That the Commission direct Staff to advertise and select a qualified firm to prepare the Plans, Specifications and Estimate (PS&E) for the Phase II Noise Wall and Auxiliary Lane Project between Magnolia and Mary Streets. Following the selection process, Staff will negotiate a cost for the scope of services with the selected firm to deliver the required PS&E package. If Staff cannot negotiate an acceptable cost for the scope of services with the top ranked firm, the next ranked firm will be considered to provide the scope of services. The negotiation process will continue until an acceptable cost for the defined scope of services is obtained. The results of the selection process, scope of services and cost to perform the work will be brought back to the Commission for review and approval. 000057 People Serving People 02544 1 CITY OF RIVERSIDE April 1, 1996 Mr. Jack Reagan, Executive Director Riverside County Transportation Commission 3560 University Avenue, suite 100 Riverside, CA 92501 SUBJECT: 91 FREEWAY SOUND WALLS AND AUXILIARY LANES Dear Mr. Reagan: On March 26, 1996, the Riverside City Council reviewed the plans prepared by your agency for sound attenuation walls and auxiliary lanes along segments of the Riverside 91 Freeway between Magnolia Avenue and Mary Street. The City Council endorsed the proposed project substantially as described in the Sound Wall and Auxiliary Lane Study - December, 1995 with some requested modifications. The City's detailed recommendations regarding such issues as wall heights, locations, landscape treatment and installation priorities are attached. The City of Riverside appreciates the cooperation it has received from your staff and consultant in keeping the City staff and Council Members informed and involved in the planning of this project. If any additional information or assistance is required, please contact Bob Meese, Principal Planner, at 782-5383. Sincerely,' ea n Hvlme � ity Manager Attachment cc: Mayor and City Council Planning Director Public Works Director OFFICE OF THE CITY MANAGER 3900 MAIN STREET a RIVERSIDE, CALIFORNIA 92522 0 (909) 782-5553 000058 RIVERSIDE 91 FREEWAY SOUND WALLS AND AUXILIARY LANES RIVERS/DE CITY COUNCIL RECOMMENDATIONS TO THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PURSUANT TO CITY COUNCIL ACTION MARCH 26, 1996) Recommended sound wall design and installation priorities Wall segment general locations are depicted and numbered on maps contained in Appendix A of the Greiner report. City Council recommendation are listed for each proposed wall segment in the table below. The City Council Recommendations column indicates walls which should be built initially and those which should be installed later, when funding becomes available. Wall Gen'I Location 1635 N aide/W of La Sierra #35 N side/Tyler-Van Buren 177 N side/Van B. -Jackson 178 S side/Van B. -Jackson Max Ht. City Council Recommendation 12' Acceptable; future phase Acceptable; Phase I Acceptable; Phase I Acceptable; Phase I Future phase Future phase 10' Acceptable; future phase 10' Delete (adjacent to Cal Baptist College which has formally objected to the wall) 10-12' Acceptable; Phase I 10-14' Acceptable; 10' Acceptable; 14' Acceptable; Phase / 12' 10' 10' S side/Jackson-Monroe 10' S side/Jackson-Monroe 10-12' N side/Monroe-Adams N side/Monroe-Adams 1149 N side/Adams-Jefferson #161 N side/Adams-Jefferson 1183 N side/Jeff.-Madison #221 N side/Madison-Mary future phase future phase The following additional recommendations relate to aesthetic treatment of proposed walls: 1. Wall heights should generally not exceed ten feet in overall height (see above table for exceptions); height should be limited as much as possible but have sufficient height to achieve a 5 dBA noise reduction for adjoining area residents. 2. Walls adjoining Diana Avenue where it serves as a frontage road should be located a minimum of 5 feet from the edge of the Diana Avenue pavement and planted with an impenetrable landscape buffer. - Recommendation continue on following page - 000059 AGENDA ITEM 7D RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Ruthanne Taylor Berger, Director Transportation & Air Quality Program for WRCOG THROUGH: Paul Blackwelder SUBJECT: Joint Application to the Mobile Source Air Pollution Reduction Review Committee (MSRC) for SR 91 High Occupancy Toll Lane Feasibility/Air Quality Monitoring Demonstration The Commission at its 23 June 1997 meeting authorized $80,000 from LTF for RCTC to participate in a joint application (with SCAG, CE-CERT, OCTA, CPTC and Caltrans), to the MSRC to analyze the feasibility of extending the SR 91 toll road east to the junction of 1-15 and west in Orange County to the LA County line. Unfortunately, the proposal did not make it to the South Coast Air Quality Management District by 5:00 p.m. on the due date and consequently it was not accepted. The MSRC has again issued an RFP for Market -based Incentive projects. One of the categories is High Occupancy Toll (HOT) lanes demonstration projects, with a cap of $250,000 per project with a minimum 50% match. Background: The 1988 voter approved Measure A plan called for two additional lanes in each direction on SR 91 from just east of the I-15/SR91 Interchange to the Orange County line. The Measure has constructed one lane in each direction as exclusive HOV lanes. The current Measure A Strategic Plan funding program shows insufficient funds to construct the other two lanes on SR 91. RCTC's initial policy objections to toll roads has changed in the recent past due to the settlement with CPTC and a shortfall in traditional funding sources of transportation revenue. The Commission has expressed an interest in using toll options to add capacity to SR 91 and SR 71. The proposal recommends a phased approach. Phase I would use the existing HOV lanes and moveable barriers to create "zipper lanes" during the directional peak with one exclusive HOV and the other a toll facility. The tolls would be applied to longer term solutions for capacity enhancement to SR 91. It is anticipated that in the future the directional peak will equalize and the zipper lane will have to revert to an exclusive HOV lane. Phase II would be to use the projected toll revenue to build the additional two lanes and operate them like the current orange county toll road or apply the funds to an alternative solution. A key component of any MSRC project is the ability to demonstrate emission reductions. Our proposal is to use the CE-CERT comprehensive modal emissions 000060 model to estimate emission impacts of hot lanes on SR 91. CE-CERT will use an instrumented vehicle to drive the corridor at various speeds and times of day to gather trip statistics that will be used to measure corridor performance. This joint HOT lane feasibility project is the first step in the technical analysis that could be used as the foundation to determine the potential of its application to implement needed projects in the future. Funding break down: MSRC $ 250,000 AB 2766 grant funds SCAG $ 100,000 Cash and in kind contribution CPTC $ 100,000 Cash funds subject to RCTC approval Caltrans District 7&8 $ 60,000 In kind matching RCTC $ 80,000 Cash matching funds OCTA $ 40,000 Cash and in kind contribution Total $ 630,000 STAFF RECOMMENDATION: That RCTC authorizes SCAG and CE-CERT to resubmit the joint application, and provide a commitment of $80,000 LTF planning funds as a cash match, if the MSRC approves the proposal. 000061 AGENDA ITEM 7E RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Paul Blackwelder, Deputy Executive Director SUBJECT: Route 74 SHOPP Project Proposed By Caltrans District 08 Caltrans District 08 and the RCTC have an agreement that the Commission will allocate $4.1 million in Measure A Funds to supplement approximately $6 million in funding from the State Highway Operations and Protection Program (SHOPP) to make safety improvements along Route 74 between Perris and 1-15 near Lake Elsinore. The approval of the SHOPP Funding is subject to ratification by the California Transportation Commission (CTC) of a list of projects proposed by each of the Caltrans Districts through Headquarters. District has proposed three improvements along Route 74 which have been forwarded to the CTC. The three proposed projects will provide curve realignments; shoulders; and add right turn lanes at intersections. Realignment of the curves will be incorporated into the safety improvements as a result of the RCTC allocation of $4.1 million in Measure A funds which will allow Caltrans to purchase right of way needed for the larger project to widen the highway in the future from its current 2 lanes to 4 lanes. The three SHOPP projects proposed by Caltrans on Route 74 for approval of the CTC are identified below and shown on the attached map: 1. Wasson Canyon to Greenwald Avenue - Add shoulders and right turn lanes - $4.35 million 2. Richard Street to Mountain Avenue - Add shoulders and right turn lanes - $ 1.02 million 3. Ellis Road to 7th Street - Add shoulders and right turn lanes - $4.043 million Approval of these projects by the CTC is expected in May, 1998. Caltrans District 08 has prepared schedule for the projects. Environmental clearance has been accomplished because the RCTC has previously obtained clearance for the larger project to widen the highway to 4 lanes from 7th Street to 1-15. Caltrans District 08 is completing the right of way mapping for the safety projects is scheduled to provide the maps to RCTC by June 1, 1998. Appraisals of the properties needed for the project and negotiations with property owners will begin, using the County of Riverside as we have on other projects, as soon as the maps are received. The 000062 schedule shows Caltrans District 08 will complete the final PS&E package in October 1999, and Caltrans Headquarters is scheduled to advertise the projects for construction in March, 2000. STAFF RECOMMENDATION: Information only - receive and file 090063 000064 AGENDA ITEM 8A RIVERSIDE COUNTY TRA NSPORTA TION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Susan Cornelison, Rail Program Manager THROUGH: Paul Blackwelder, Deputy Executive Director SUBJECT: Rail Program Update Staff will provide the latest Metrolink operations information, and schedule changes, and information on intercity passenger rail in the agenda mailout. Financial Assessment Project Cost Source of Funds y�y- S ;i?� ��+.�,, . . . . . . . . . .... '�- - k5::f ���-•-•--•,. 3: .,rte/ ;r :, : » >,....5 ::::::::::::::::: :2.<..., .,........ mss<,-> - -- l a:::• • :::>�� ,�.�._•�.'••'.�;�,. •amen ::_: t:; .:>�••-is-;>;> Included in Fiscal Year Budget Year Included in Program Budget Year Programmed Approved Allocation Year of Allocation Budget Adjustment Required Financial Impact Not Applicable STAFF RECOMMENDATION: That the Commission receive and file 000065 AGENDA ITEM 8B RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 4, 1998 TO: Administrative Review FROM: Susan Cornelison, Rail Program Manager THROUGH: Paul Blackwelder, Deputy Executive Director SUBJECT: Extension of High Speed Rail Task Force Work This is a place holder pending expected receipt of backup materials for a report to be prepared prior to the regular meeting mailout or the item will be held over to the April meeting. Financial Assessment Project Cost Source of Funds Included in Fiscal Year Budget Year Included in Program Budget Year Programmed Approved Allocation Year of Allocation Budget Adjustment Required Financial Impact Not Applicable Y STAFF RECOMMENDATION: Place ho/der 000066►