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MINUTES OF THE SELECT BOARD MEETING REGULAR SESSION MINUTES
DATE : January 10, 2022
TIME : 6 : 00 PM
PLACE : Remote Participation
REMOTE PARTICIPANTS : Chair Bingham , Selectperson Whitney, Selectperson Chaffee , Selectperson
Hoffmann , Selectperson Chatelain , Assistant Town Administrator Donna I(alinick, Ross Bilodeau , Chris
Taloumis, Krista Moravec, Chris Miller, Mike Gradone , Griffin Ryder, Anthony Garro, and Peter Dadarria
Call to Order & Declaration of a Quorum Meeting Participation Statement and Recording Statement
Chair Bingham called the meeting to order at 6@00pm . A quorum was declared , and all Select Board members
present were announced . Chair Bingham read the meeting participation and recording statements .
Public Announcements and Comment : None
Select Board Announcements and Liaison Reports : None
Town Administrator' s Report
Ms . Kalinick reported on COVID :
• We are currently in a large surge, the statistics from both Brewster and the County are included in the
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packet .
• Cape Cod is running higher than the State average in terms of positivity rates . The latest statistics
report for Brewster reflects last week' s numbers and show we have had a 10% increase this week to
93 people . I
• The State has announced several changes in dealing with the current surge including mask mandates,
calling in the National Guard for assistance and hospital directives about elective surgeries to manage
those who need hospital services due to COVID .
• Cape Cod Hospital is busy with testing and trying to assist with running vaccination and booster
programs .
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• The Town has updated the employee policies on quarantining to match the CDC guidelines . Mask
mandate is in place in municipal buildings except for Freeman ' s Grill .
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Individual Towns, including Brewster as well as Barnstable County have received American Rescue Act Plan
funds totaling a little over $ 40M . The county recently voted to do a county wide outreach which included
Town Administration , Select Boards, and the public to solicit input on what should be done with the funds .
The Federal Government has issued final guidance on usage of these funds . Brewster received less than
$ 10M and fall into a category where the reporting is extremely streamlined and uses have been greatly
expanded . Town Administration intends to put this as an agenda item for further discussion with the Select
Board .
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Consent Agenda
Meeting Minutest December 13 , 2021
One � Day Liquor License Applications : Snowy Owl � 2624 Main Street
Approve Manager Name Change : Annual All Alcoholic Beverage Package Store � Kmkb Inc . d/ b/a
Brewster Village Marketplace
Fee Waiver Requests Stony Brook Elementary School Plumbing Permitting
Dissolve Drummer Boy Park Advisory Committee
Approve Department of Natural Resources Collaboration with AmeriCorps Cape Cod MLK Day Beach
Cleanup 2022
Selectperson Hoffmann moved to accept the consent agenda with the suggested change in meeting minutes
from Selectperson Chaffee . Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney�
yes, Selectperson Chaffee � yes, Selectperson Hoffmann �yes, Chair Bingham �yes . The vote was 4�Yes , O � No
Discuss and Approve Letter Opposing Radioactive Water Release into Cape Cod Ba
Selectperson Chaffee noted that after the announcement that Holtec, the company that oversees the
decommissioning of the Pilgrim Nuclear Power Plant, planned to discharge radioactive water into Cape Cod
Bay the Select Board has drafted a letter in opposition , This announcement from Holtec has drawn
condemnation and several Towns on the Cape are sending correspondence to Holtec, our legislators and to
the nuclear regulatory agency expressing opposition to any future release of radioactive water into Cape Cod
Bay . The letter drafted includes information from Holtec' s website and indicates this proposed release is
inconsistent with the company' s published information . Selectperson Chaffee mentioned that the Barnstable
County of Delegates voted last week to unanimously send a letter to Holtec and others expressing strong
opposition .
There was discussion among Board members on who to address and send the letter of opposition to . It was
decided that the letter will be sent to the Executive of Holtec responsible for the Pilgrim decommissioning,
with a copy to the Governor of MA and members of the legislative delegation . A courtesy copy will be sent to
the Executive Director of the Association to Preserve Cape Cod . This will also be posted on the Town website .
Selectperson Whitney moved to approve and send the letter as presented , Selectperson Chatelain second . A
roll call vote was taken . Selectperson Hoffmann �yes, Selectperson Whitney� yes, Selectperson Chaffee �yes,
Selectperson Chatelain �yes, Chair Bingham �yes . The vote was 5 �Yes, O � No .
6 , 15pm Public Hearing : Verizon New England , Inc . and NSTAR Electric d /b/a Eversource EnergV Pole
Hearing : 93 Alden Drive
Ms . Kalinick reminded the Board that in a previous meeting the Board approved a request from Eversource
and Verizon to place a new pole on Alden Drive in connection with the power that needs to be run to
Brewster Woods , After some revision of the engineering plan , it was determined that they needed another
new pole .
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Selectperson Chatelain moved to open the public hearing regarding the petition by Verizon New England ,
Inc . and NSTAR Electric d/ b/a Eversource Energy to place a jointly owned pole at 93 Alden Drive .
Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chatelain -yes, Selectperson Chaffee -
yes, Selectperson Whitney-yes, Selectperson Hoffman -yes Chair Bingham -yes . The vote was 5 -Yes, 0- No .
Ross Bilodeau representing Verizon New England joined the public hearing, adding that this pole is for
Eversource to run additional conduit to bring services to the new development .
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There was no public comment .
Selectperson Chatelain moved to close the public hearing . Selectperson Hoffmann second . A roll call vote
was taken . Selectperson Whitney-yes, Selectperson Chaffee -yes , Selectperson Chatelain -yes, Selectperson
Hoffman -yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
Selectperson Chatelain moved to approve the petition request from Verizon New England Inc . and NSTAR
Electric d/b/a Eversource Energy for a jointly owned pole at 93 Alden Drive . Selectperson Hoffmann second .
A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chaffee- yes, Selectperson Chatelain -yes,
Selectperson Hoffman -yes, Chair Bingham -yes . The vote was 5 -Yes, 0 - No .
Status Update on Approved Brewster Marijuana Establishments : The Haven Center- Chris Taloumis
Ms . Kalinick stated that there is one approved recreational retail marijuana license in the Town located on
Main Street . Mr . Taloumis, owner of the Haven Center, joined the meeting to provide an update, stating that
things are moving along with the build out . All plumbing fixtures have been replaced , and working on getting
final inspections, which will leave finish work to be done . Mr . Taloumis will also need State approval . The
Haven Center recently received approval for the curb cut, which took almost a year . This is to allow for extra
parking if there was to be a lot of traffic . Noting that there is a lot that is in the hands of the State for
approvals . Mr . Taloumis mentioned he has been through this process with the State as he has opened a
store in Provincetown . The plan is to open sometime in September at the very latest . Mr . Taloumis
appreciates the support from the Town , especially since there was uncertainty and some opposition in the
beginning . He noted that with shops in other Cape towns, there haven ' t been issues . Mr . Taloumis remarked
that depending on weather, the landscaping and curb cut will begin end of February and into March . The
plan is to have 4-7 employees and will begin the hiring process once they get their commence operation
approved from the State . Ms . Kalinick commented that Mr . Taloumis should communicate, if he hasn ' t
already, with the Planning Board as there were certain provisions in the Special permit .
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Presentation on the Town's Updated Open Space and Recreation Plan and Vote on Request for Letter of
Support- Krista Moravec, Horsley Witten Group
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Consultant Krista Moravec, Chris Miller ( Natural Resources ) , and Mike Gradone ( Recreation Commission )
joined the meeting to provide an update on the Open Space and Recreation Plan ( OSRP ) . Ms . Moravec noted I
that the plan is important as it helps the Town stay eligible for grant funding through the Division of
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Conservation Services, also it is an important tool for planning purposes and understanding where the Town
stands, where they want to go and how to get there .
The full presentation is included in the public packet, here are some of the highlights of the presentation :
• Included in the plan is a 7-year Action plan which outlines who takes lead positions, a timeframe, and
potential funding sources .
• When starting a plan , one of the steps is to complete a review of the previous plan , the last plan for
Brewster was in 2014 .
• Resources Inventory includes, Town owned recreation and conservation land , schools, non - profits,
State owned land , privately owned land ( golf courses and campgrounds ) and Chapter 61 Program .
• Analysis of Needs includes community surveys, public workshops ( held in June 2020 & Summer 2021 )
and the incorporation of recent studies and initiatives from other community plans .
• Resource Protection Needs include addressing stormwater and wastewater management and
protecting resources through local regulations, acquisitions, and partnerships .
• Management Needs reviews the ability and capacity of the Town to maintain and operate the
resources .
• The 5 Goals which each have a series of actions and objectives are :
1 . Protect the Town ' s drinking water supply to meet the needs of the residents and visitors
today and in the future .
2 . Provide open space and recreation opportunities that maintain Brewster' s rural character and
small coastal community identity and support a sustainable local economy as a center for
ecotourism .
3 . Preserve and enhance habitat diversity and protect marine and fresh surface water resource
to maintain their important ecological functions and values to the community .
4 . Provide a variety of recreation and open space opportunities to promote healthy and active
lifestyles for Brewster residents, ensuring equitable access for all users and abilities .
5 . Support coordination and communication of regional open space and recreation needs .
Selectperson Chaffee commented the OSRP is a remarkable and important document, like other
foundational Town plans that compiles the views, opinions and voices of Brewster residents and lays out a
plan of how we would like to shape our community for the future . Thanked the Recreation Commission , the
Recreation Department and Open Space Committee for their work on this project .
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Ms . Moravec provided that the Division of Conservation Services is the reviewing entity of the plan and that
a draft was submitted last summer . The Town received conditional approval with a list of comments, this list
included the requirement of letters of support that are needed . Once the letters of support are completed ,
the final package will be submitted to the Division of Conservation Services .
Ms . Kalinick commented on how much the acquisition of the two Sea Camps properties will help this plan j
come to life in the coming years . The Select Board suggested two small edits to the draft letter : adding the
Recreation Commission in the last paragraph and updating the date .
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F W 3 A /iiii;, Office of:
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Brewster, MA 026314898
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Selectperson Chatelain moved to approve the letter of support and authorize the Chair to sign on behalf of
the Board . Selectperson Chaffee second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson
Chatelain -yes, Selectperson Chaffee -yes, Selectperson Hoffman -yes, Chair Bingham -yes . The vote was 5 -Yes,
0- No .
Review of 2022 Town Meeting Timeline & Vote to Open Warrant
Ms . Kalinick stated that it is that time of year to undertake the FY23 budget process and capital planning .
Department heads' budget and capital were due end of last week, and budget meetings started today . The
calendar is included in the packet, a few key dates :
• February 16- deadline for submittal of warrant articles for inclusion within the 2022 Annual Town
meeting .
• March 14- administration deadline to finalize warrant articles for the May 2021 Special Town
Meeting .
• March 23 - deadline for Select Board ' s and Finance Committee' s recommendations on the May
2021 Special and Annual Town meeting warrant articles .
Ms . Kalinick announced the Town Meeting in 2022 will take place on Monday May 2 . Adding that over the
next few months, there will be agenda items on Select Board meetings for discussion and review of both the
FY23 budget and the capital articles that will be brought to the May Town meeting, this will include other
articles such as citizens petitions .
Ms . Kalinick noted that the February 9th meeting is the annual budget day that will be held between 8am and
4pm where department heads will present their budgets . This will be a zoom meeting with the Finance
Committee .
Selectperson Whitney moved to open the warrant for the Special and Annual Town Meeting . Selectperson
Chatelain second . A roll call vote was taken . Selectperson Chatelain -yes, Selectperson Chaffee -yes,
Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
Discuss & Vote on Proposed Changes to Pond Property Planning Committee Charge ( Select Board FY22 -23
Strategic Plan Goal SC-3 )
Selectperson Chaffee serves as the liaison to the Water Commissioners noted that currently the Pond
Property Planning Committee Charge is structured with the Water Commissioners having a non -voting liaison
position . Selectperson Chaffee noted that at their meeting last week, the Commissioners asked if it is
possible to have a voting role . Selectperson Chaffee thinks this is reasonable and appropriate considering
half of the property is in a Zone II water protection area . The following options were presented .
1 . To keep the total number of members on the committee at 9, convert one of the at large positions to
a Water Commissioners spot, this was the recommendation of the Town Administrator .
2 . Increase the number of total members to 10 and add the Water Commissioners as a voting member j
to the charge .
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Ms . Kalinick on behalf of Town Administration added that it was the preference of the Town Administrator to
keep membership at 9, the reason being is that having an even number of members on a committee is not
typically how the Town operates . The Board discussed the options and ultimately decided to increase the
number of members on the charge to keep the number of at large positions the same .
Selectperson Chaffe moved to add a voting member to the current proposed 9 members who will serve on
the Pond Property Planning Committee and to add a representative from the Brewster Water
Commissioners . Selectperson Chatelaine second . A roll call vote was taken . Selectperson Whitney-yes,
Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Chair Bingham -yes . The
vote was 5 -Yes, 0- No .
Selectperson Chatelain moved to revise the Pond Property Planning Committee charge to remove the Water
Commissioners as a liaison position and move them to a voting position . Selectperson Chaffee second . A roll
call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson Hoffmann -yes,
Selectperson Chaffee -yes, Chair Bingham -yes . The vote was 5 -Yes, 0 - No .
Presentation on Updated Pavement Management Program and Discuss Next Steps on Road Capital
Prioritization Plan ( Select Board FY22-23 Strategic Plan Goal CIA
Ms . Kalinick stated that in accordance with the Select Board ' s strategic plan to develop a road capital
prioritization plan the DPW director, Griffin Ryder and Town Administration have been working with the Beta
Group to provide an update .
Mr . Ryder introduced our consultants from the Beta Group, Anthony Garro and Peter Dadarria , and stated
that ultimately this plan will become the backbone and foundation for the road capital prioritization plan .
Mr . Garro shared the presentation that is included in the public packet, highlights include :
• This project has been in the works since July 2020, all the field data that has been collected will be
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summarized and available as working document .
• In general , the Town has a big investment in the roadway network, which is important to the
community as there is a great deal of tourism , and the Town roads need to be maintained from an
emergency management standpoint .
• All roadways in the community were rated on a scale of 0 to 100, lowest rated road was a 30 . All
public roadways were assessed which equated to a little over 48 miles of road . The program provides
an overview of the roadways and an understanding of the conditions of each roadway .
• Within the five - step approach , steps 4 & 5 are activities that are completed every year, maintaining
the system and updates that indicate improvements made, essentially the program will re- prioritize
the roads annually .
• The community is made up of over 172 miles of road , with just over 48 miles of town accepted paved I
roads, which is the focus of the project . All roadway information is in the system and as roadways I
become accepted , their status can be changed to become part of the project .
• The numbers provided in the PowerPoint on the System Configuration & Mapping slide are derived
from the Mass DOT Road Inventory File, an existing database maintained by Mass DOT .
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• One of the key elements of the project is to establish different repair strategies for each roadway .
Once the roadway is scored 0- 100, a repair band is established . The idea is to monitor the roads and
catch them before they fall into the next repair band category .
• The Pavement Inspection Program uses a GIS based approach , an example is provided in the
PowerPoint that reviews segment- based inspections .
• An existing conditions analysis is completed that breaks down roadways by repair method and
provides estimated costs .
• Functional classification is dictated by the volume of traffic the roadway carries . This is important to
identify as it is a factor when prioritizing and developing the capital improvement plan .
• Roadway forecasting is an available tool that will provide predictive modeling over 5 years, this will
incorporate funding elements as well .
Mr . Ryder added that this Pavement Management update will act as the foundational data for development
of road the Capital Prioritization Plan . The program incorporates real data and provides an objective view of
the roadways so that smart decisions can be made, including the most cost- efficient decisions . The
presentation showed that our roads are in good condition , but money will need to be spent each year to
maintain the conditions .
The full analysis should be completed every 5 - 7 years . As improvements to roadways are completed , the
plan is updated and contains the most up to date information . Mr. Garro added that 5 years is typical ,
however it depends on what happens year over year, the modeling is theoretical and doesn ' t count for
mother nature . Periodic audits can be completed , and a comparable analysis can be done .
Selectperson Chatelain asked at what rate do roads depreciate on the scale ? Mr . Garro responded that on
average about 2 points per year, the functional class can drive the deterioration rate as well .
Mr . Ryder noted that the Town requested the models to be adjusted to take into account the seasonal influx
of travel on Brewster roadways, especially main roads during high traffic season . Mr . Ryder will also review
the ability to include utilities on roadways in the mapping of the program .
Selectperson Hoffmann noted the PowerPoint shows how important it is to maintain the roads, the worse
they get, the more it will cost to repair. Ms . Kalinick noted that the money that remains in the road bond will
be a future discussion , as some money has been used to improve Underpass and Snow Road . The Town
receives on an annual basis an allocation from Chapter 90, approximately $ 314, 000 per year . This money is
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often used to improve roadways, additionally there is a standing capital item for DPW which is used for road
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maintenance and drainage articles .
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Ms . Kalinick stated that the second part of the Community Infrastructure Goal #4 is to solicit resident
feedback on the Millstone Road project . Noting this project was temporarily put on hold as the Town
considered resident feedback, and as the Town transitioned DPW directors, also because last year the Board a
and Town Administration had been focused on the acquisition of the Cape Cod Sea Camps . As of tomorrow,
the Millstone Project page will be launched , there will be a number of different items for residents to review .
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Town of Brewster
g�oeq e F,p Select Board
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There will be a 411 public forum for this project on Thursday Feb 17, at bpm via zoom . This forum will include
a status update and a question - and - answer section , from there the Town will be soliciting feedback for a
number of weeks until the topic is on another Select Board meeting agenda .
For Your Information : None
Matters Not Reasonably Anticipated by the Chair : None
Questions from the Media
Mr . Eldred asked going back to the Haven Center, original plan was to be opened by appointment only, is this
still a condition for them . Ms . Kalinick noted they have a Special Permit for the planning board which
includes a number of conditions, which is still in place . Only way to be modified is for them to go back in
front of the Planning Board .
Mr . Eldred asked how the OSRP will be integrated with the two committees working on the Sea Camps ? Ms .
Kalinick said both committees for the sea camps will be integrated with a number of plans the Town has
worked on the past few years . We have the foundational basis of the OSRP as we do with the Vision Plan
and the currently being updated housing production plan , we have a coastal adaptation plan . A lot of plans
all of which will be used by both committees moving forward . The planning process we do undertake ,
including the Local Comprehensive Planning well underway, should be completed by end of 2022 , all
important foundational plans for when the Town has the ability and opportunity to make major purchases
like the Sea Camps, we have these plans for which we can use to move forward .
Next Meetings : January 24, January 27, January 31 , February 7, February 9, February 14, February 16,
February 28, March 7, and March 21 , 2022
Adiournment
Selectperson Chatelain moved to adjourn at 7 : 54pm . Selectperson Chaffee second . A roll call vote was taken .
Selectperson Hoffmann -yes, Selectperson Chatelain - yes, Selectperson Chaffee -yes, Selectperson Whitney-
yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No .
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Respectfully submitted by Erika Mawn , Executive Assistant
01 / 25 / 2022 iFdWOA ord 8 CAamo Le&tWn
Approved : Signed :
Date Selectperson Chatelain , Clerk of the Select Board
Accompanying Documents in Packet ; Agenda, TA Report, Consent Agenda Items, Letter Opposing Radioactive Water Release, Public Hearing j
documents, Open Space and Recreation Presentation , 2022 Town Meeting Timeline, Sea Camps Planning Committee Charges, Pavement
Management Program PowerPoint, FYI documents
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